11-24-2021 HUCMMINUTES
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Calil to order — 3-00 p.m.
President Matt Cheney called the meeting to order. Members present: President Matt
Morrow; GM Jeremy Carter; Attorney Marc Sebora
1. Conflict of Interest
Commissioner Hanson declared conflict of interest in voting on agenda item 2b
Ratify Payment of Bil�ls,; Commissioner Hanson is part owner of AM2K Properti
which are on this month's payment of bills. Mr. Hanson will be abstaining. I
2. Approve Consent Age
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a. Approve Minutes
b. Ratify Payment of Bil
Motion by Commissioner Morrow, second by Commissioner Martinez to approve the
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Consent Agenda. Motion carried unani,mousl�y,
3. Approve Financial Statements
GM Carter presented the financial statements., Fairly consistent month from, last
year. Energy sales, for October are, up over last year 2.8;%. With running the engines,
more this Fall�, Market sales are up to $135K which is a $11 OK increase from last
year, this however does delay some to the maintenance that is usually done at this
time. Overall tracking well. Natural Gas Division net income decreased by $,53K with
decreased revenue and usage due to a warmer October in 2021. Heating degree
days were roughily 45% less than October 20201.
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financial statements. Motion carried unanimously.
4. Open Forum
5. Communication
a. City Administrator — Matthew Jaunich —
i. Middle of Budget Season - Truth and Taxation Meetingi is Tuesday,
Dec 7 at 6prn
ii. Running into a few soil issues at the new Police Department.
b. Divisions
i. Dan Lang, Engineering Services Manager —Absent
ii. Dave Hunistad, Electric Transmission/Distribution Manager —
1. Solar project is complete, fully operational as, of Nov 2. Looking
at rescheduling the Ribbon Cutting in December.
2, IFinishingi up on projects.
iii, Jared Martig, Financial Manager, Absent
iv,. John Webster, (Natural Gas Division Director —
1. 3 weeks of Construction out there yet.
2. While on the MEA Board of Directors call, it was announced that the
current president will be retiring next year, will be busy looking for a,
replacement.
3. Fin:ishiing up DOT requiirements for the year.
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e. General Manager — Jeremy Carter —
i. Wrapping up year end
ii. Production Manager starts next week,
iii. Union Negotiations
iv. Compensation Study- will have an update to the Comimissioners, in the
next few of'weeks
v. Open Enrollment is currently being worked on
6. Policies
a. Review Policies
i�., CIP Rebate Levell of Authority
iii. Delegation of Authority Policy
iii. Financial Reserve Policy
iv. Investment Policy
v. Service Beyond City Limits of Hutchinson
vi. Surplus Property Policy
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b. Approve, Changes
i. Payments of HUC PAmend dates
ii. Purchasing Pol�icy/Credit Card�s/Fixed Assets — Add the Administrative
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i war rdinator to make credit card, purchases.
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Policy Changes. Motion carried unanimously.
7. Unfinished Business
8. New Business
a, Approve Non-Walver of Tort Liability Limits for General Liability Insurance
GM Carter presented the requiirement by League of Minnesota Cities Insurance
Trust. Staff is recommending to not waive the tort liability limits. Completion of
the Wavier form is done annually. In the past HUC has not waived the municipal
tort limit.
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After discussion, a motion by Commissioner Martinez, second by Commissioner'
Hanson to Approve Non -Waiver of Tort Liability LiImits foabil�ity
Insurance. Motion carried u1nanimously,
All
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Customer Uncolleictable Write -Offs. Motion carried unanimously.,
c. Discuss Date for Performance Review of Hutchinson Utilities General
Ms. Ewing discussed the Date! for Performance Review of Hutchinson Utilities
General M�anager, Per the General Manager's contract with Utilities, an annual
Performance Review is to be conducted. Generally, this review has occurred i
December at the scheduled Commission Meeting or it can occur at a Special
Meeting. It is up to the Commission on when the Performance Review should
held, GM Carter would have the, opportunity to decide if it would be an open or
closed session,. When the date is decidedreview forms will be sent to all the
Commissioners, After Commissioners have compl 'eted and returned review
forms, all results wil�l be compiled fo�r discussion at the review,i I
After d'iscuissioni, GM Carter and Commissioners agiireed to have the! review at the
regular scheduled Commiissiog on December 22, 2021
d. Discuss Residential and Commercial Survey Results
GM Carter recapped the results of the Residential and Commercial Study results,.
Looking for any feedback that the Commissioner's may have, GM Carter noted
when reviewing the d�ata, it speof HUC and ormation
received from Q Market Research shows, that customers are very engaged with
HUC and appreciate the employees. Reliability is of less concern for customers.
HUC can always look at providing better ways to communicate some of the
programs that are being offered. Community Solar does not show much interest,
but there too HUC needs to communicate more the various program designs and
options in order to gauge the real interest of customers. There were a few
comments with the transit,ioning of the new �bg program which was expected.
A few customers assumed HIUC would role over cc information but for data
privacy that information is not kept. Overall there was a lot of positive feedback.
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e. Discuss Commissioner Interest Forms received).
President Cheney opened up the discussion to the Board along with stating that
there were 5 Interest Forms that were received,
Mr, Jlaunich stated that a recommendation from the Commissioners should be
made, and brought to the City Mayor, from there the Mayor will make his
recommendation and present to the City Council.
Mr. Sebora reviewed the Charter.
Discussion was held on all the candidates along with pointing out that all are
qualified and it was recommended that any would be welcome.
Mr.Jaunic,h stated that the Council takes value in what this Board recommends.
GM Carter willl' send Information to the Mayor along with sending alll the interest
forms. Topic will be presented at the December Council Meeting.
9. Adjourn
There being no further business, a motion by Commissioner Morrow second by
Commissioner Hanson to adjourn the meeting at 3.39p.m. Motion carried
unanimously.
on Martinez, Secretary
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