11-09-21 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, NOVEMBER 9, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Pat May,
Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by May, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hutchinson Evangelical Free Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 26, 2021
Motion by Czmowski, second by May, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Transient Merchant License to Tina Novotny for Pop -Up
Sale at The Depot
(b) Consideration for Approval of Small Business Saturday Event on November 27, 2021
CITY COUNCIL MINUTES November 9, 2021
(c) Consideration for Approval of Snowplow Truck and Equipment Purchase
(d) Consideration for Approval of Airport Hangar 1790 Memorandum of Lease and Subordination
Agreement
(e) Consideration for Approval of Resolution No. 15371 — Authorization to Execute MnDOT
Aeronautics Maintenance and Operations Agreement and Contract
(f) Consideration for Approval of Airport Rescue Grant Program Application
(g) Consideration for Approval of Out -of -State Travel for Kent Exner to Attend Transportation
Research Board Annual Meeting in Washington D.C. from January 9 — 13, 2022
(h) Consideration for Approval of Issuing Temporary Liquor License to Down With Diabetes
Alliance on November 27, 2021, at Hutchinson Event Center
(i) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. 2022 PAVEMENT MANAGEMENT PROGRAM (LETTING NO. 1, PROJECT NO. 22-01)
(a) Approve/Deny Resolution No. 15369 - Resolution Ordering Improvement and Preparation of
Plans and Specifications
(b) Approve/Deny Resolution No. 15370 - Resolution Approving Plans and Specifications and
Ordering Advertisement for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project
includes portions of the following streets: Keith Street SW, Neal Avenue SW, Sunset Street SW,
Laura Avenue SW, and Linden Avenue SW. Improvements include roadway reconstruction by
construction of grading, water main/services, sanitary sewer, storm sewer, curb and gutter,
draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping and
appurtenances. Mr. Exner noted that a neighborhood meeting was held on November 3, 2021.
Items reviewed included the proposed street improvements, project costs & funding, assessments,
hearings/process and the schedule & construction items. The estimated total project cost is
$2,760,400 and includes amounts for construction costs, engineering/administration fees,
geotechnical testing and street lighting materials. The scheduled bid opening date for the project
is December 15, 2021.
No public comments were received.
Motion by Czmowski, second by Christensen, to close public hearing. Motion carried
unanimously.
Motion by Czmowski, second by May, to approve Resolution Nos. 15369 and 15370. Motion
carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
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CITY COUNCIL MINUTES November 9, 2021
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY RESOLUTION NO. 15372 — ADOPTING CITY'S SNOW REMOVAL AND
ICE CONTROL POLICY
John Olson, Public Works Manager, presented before the Council. Mr. Olson provided a review of
the snow removal and ice control policy document. Mr. Olson noted that typographical and
grammatical changes have been made to the document and some other minor changes have been
made to improve understandability. Specific areas of the policy reviewed by Mr. Olson included the
snow emergency plan, snow removal operations, personnel, equipment, snow removal in municipal
parking lots/sidewalks/trails, and items related to private properties. Anyone with questions/concerns
regarding snow removal operations should contact Public Works.
Motion by Christensen, second by Czmowski, to approve Resolution No. 15372. Motion carried
unanimously.
10. APPROVE/DENY APPLICATION FOR FEDERAL SAFETY FUNDS (CSAH 115 & JEFFERSON
STREET SE INTERSECTION)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that McLeod County
is currently seeking funding for improvements at the intersection of CSAH 115 and Jefferson Street
SE. Due to the intersection being adjacent to the city's municipal boundary and realizing that the
northerly intersection roadway leg will more than likely be transferred to the City's jurisdiction in the
future. McLeod County representatives have requested that the City be a joint applicant to
potentially incur $1,000,000 in total grant funding ($500,000 allocated to each public agency). City
staff supports this approach and has reviewed the County -prepared application. Mr. Exner provided
a brief overview of the preliminary project design layout.
Motion by Christensen, second by Sebesta, to approve application for federal safety funds for the
CSAH 115 & Jefferson Street SE intersection. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process iten2s.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Public Arts Commission Minutes from September 8, 2021
(b) EDA Board Minutes from September 22, 2021
(c) Library Board Minutes from September 27, 2021
MISCELLANEOUS
CITY COUNCIL MINUTES November 9, 2021
12. STAFF UPDATES
John Olson — Mr. Olson reminded everyone that the leaf vacuuming service ends November 22, 2021.
Kent Exner — Mr. Exner noted that the HAWK crossing system at Hwy 7/1\4ontana Street should begin
operation soon.
Matt Jaunich — Mr. Jaunich reminded everyone that City offices are closed this Thursday, November
l lth, in honor of Veterans Day.
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by May, second by Sebesta, to adjourn at 6:45 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
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