10-26-21 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 26, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Pat May,
Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Sebesta, to approve the minutes as presented. Motion carried
unanimously.
2. INVOCATION — A moment of silence was held
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15366 — Resolution Accepting Cash Donations for Hutchinson Police Department
Future Equipment Purchases
(b) Resolution No. 15368 — Resolution Accepting Cash Donation from Hassan Valley Lodge 4109 for
Flag Pole Set-up at Senior Center
Motion by May, second by Sebesta, to approve Resolution Nos. 15366 and 15368. Motion
carried unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 12, 2021
Motion by Czmowski, second by Christensen, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
CITY COUNCIL MINUTES October 26, 2021
7. APPROVAL OF CONSENT AGENDA
(a) Appointment of Kyle Wendling to PRCE Board to August 2024
(b) Consideration for Approval of Workforce Sharing Agreement Between City of Hutchinson and
Hutchinson Housing & Redevelopment Authority
(c) Consideration for Approval of Purchasing Wheel Loader for Creekside
(d) Consideration for Approval of Professional Services Agreement with KLM Engineering Inc. for
Repairs and Cleaning of City Water Towers
(e) Consideration for Approval of Resolution No. 15367 — Resolution for Certification of Special
Assessments from the City of Hutchinson to McLeod County Auditor
(f) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Sebesta, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
8. HUTCHINSON CENTER FOR THE ARTS ANNUAL UPDATE
Jill Springer, Hutchinson Center for the Arts President, presented before the Council. Ms. Springer
provided an update to the Council of the Center for the Arts' 2020 annual report which included the
organizations they support, the programs provided and other offerings/services the CFA provides.
Molly Rivera, Executive Director of the Center for the Arts, introduced herself. Ms. Rivera just
started as the Center's director a few weeks ago.
9. REVIEW OF CITY OF HUTCHINSON AMERICA'S WATER INFRASTRUCTURE ACT OF
2018 RISK AND RESILIENCE ASSESSMENT REPORT
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff recently
completed the America's Water Infrastructure Act Risk and Resilience Assessment Report as
required by federal law. The law mandates that community water systems serving more than 3300
people must complete a Risk and Resilience Assessment and develop or update an Emergency
Response Plan based on the results. Staff worked with Arcadis Design & Consultancy to administer
the project. The final report describes the methodology that was used to complete this RRA,
provides a high-level summary of the results, and discusses the City's path forward. The report is on
file at the City's water treatment plant and summarizes the process, decisions and results of the RRA
and outlines updates to the associated ERP. The report document is considered protected critical
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CITY COUNCIL MINUTES October 26, 2021
infrastructure information and is exempt from applicable laws and rules requiring public access and
disclosure.
UNFINISHED BUSINESS
10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-826 — AN
ORDINANCE AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO MGE
PROPERTIES LLLP
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the first
reading of this ordinance was held at the last Council meeting and no changes have been made to it or
the corresponding purchase agreement. This ordinance authorizes the sale of municipally -owned land
adjacent to property owned by Shad Ketcher of MGE Properties LLLP on V Avenue SW. Mr.
Ketcher would like to expand his current office location and therefore made a request to purchase the
lot. The agreed upon purchase price is $16,378.
Motion by Czmowski, second by May, to approve second reading and adoption of Ordinance No. 21-
826. Motion carried unanimously.
NEW BUSINESS
11. APPROVE/DENY SETTING BUDGET WORKSHOP FOR NOVEMBER 9, 2021, AT 4:00 P.M.
(ENTERPRISE FUNDS)
Motion by Czmowski, second by Christensen, to approve setting budget workshop for November 9,
2021, at 4:00 p.m. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Tall Grass/Noxious Weed Monthly Report for July/August 2021
(b) Sustainability Advisory Board Minutes from September 20, 2021
(c) Hutchinson Housing & Redevelopment Authority Board Minutes from September 21, 2021
(d) City of Hutchinson Financial Report and Investment Report for September 2021
(e) Quarterly Public Arts Commission Financial Update
MISCELLANEOUS
13. STAFF UPDATES
Kent Exner — Mr. Exner noted that last week the legislative bonding committee was in the area for a
tour of the HATS facility as a large bonding project has been requested for an addition to the facility.
Bonding requests have also been made for the lakes restoration efforts project and the Civil Air Patrol
project. Mr. Exner also noted that the pedestrian signal system at Hwy 7/1\4ontana Street will be
CITY COUNCIL MINUTES October 26, 2021
activated as soon as crosswalk striping is complete. Mr. Exner then distributed a handout describing
2023 fee structure changes for water and wastewater utility rates. Lastly, Mr. Exner spoke about some
driveway issues to the west of the Rec Center that was part of the pavement management program.
Mike Schuman — Fire Chief Schuman noted that three firefighters have retired and were recognized last
night. Those firefighters were Tim Peterson 23 years of service, Dan Sargent 20 years of service, and
Lyle Nybakke 15 years of service.
Matt Jaunich — Mr. Jaunich reminded the Council of the Historic Hutch tours on Thursday at 10 am and
1pm and of the City recognition event on November 4th
14. COUNCIL/MAYOR UPDATE
Chad Czmowski — Council Member Czmowski asked Kent Exner if MnDOT ever responded to the
City's request of striping at 5th Avenue/Main Street. Exner noted that no official response has been
received but most likely will be over the winter and striping should be planned for the spring.
Council Member Czmowski also noted that he spoke with HHS grad and current graduate student Josie
Myers who is a cartographer. Ms. Myers produced a map of the City's park system and he will share
her work with staff.
15. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO
DISCUSS PURCHASE OF REAL PROPERTY LOCATED AT 145 2ND AVENUE SE
AND 205 JEFFERSON STREET SE
Motion by May, second by Christensen, to convene into closed session at 6:19 p.m. Motion carried
unanimously.
Motion by May, second by Sebesta, to reconvene into open session at 7:01 p.m. Motion carried
unanimously.
ADJOURNMENT
Motion by Christensen, second by May, to adjourn at 7:02 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
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