Loading...
10-12-21 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, OCTOBER 12, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Pat May, Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Sebesta, to approve agenda as presented. Motion carried unanimously. 2. INVOCATION — CrossPoint Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution 15365 — Resolution Accepting $500 Cash Donation from Steve Cook and Kay Nelson for the 2022-23 Sculpture Stroll "Judges Award" Motion by Christensen, second by Czmowski, to approve Resolution No. 15365. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of September 28, 2021 (b) Workshop of September 28, 2021 Motion by Czmowski, second by May, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) CITY COUNCIL MINUTES October 12, 2021 7. APPROVAL OF CONSENT AGENDA (a) Appointment of Troy Pullis to Airport Commission to September 2024 (b) Reappointment of Doug McGraw to Airport Commission to September 2024 (c) Consideration for Approval of the Spooky Sprint 5K Event Requests on October 30, 2021 (d) Consideration for Approval of Suspending the Sound Amplification Equipment Ordinance for an Event at Vineyard United Methodist Church on October 16, 2021 (e) Consideration for Approval of Suspending the Sound Amplification Equipment Ordinance for an Event hosted by the McLeod County Alliance at West River Park on October 17, 2021 (f) Consideration for Approval of Issuing Short -Term Gambling License to Gopher Campfire Sanctuary on November 30, 2021, at Les Kouba Parkway (g) Consideration for Approval of Professional Services Agreement with AE2S Inc. for Water/ Wastewater SCADA Programming (h) Consideration for Approval of Purchase of Public Works Department One -Ton Trucks (i) Consideration for Approval of Recycle Aggregate Crushing Services at Creekside (j) Consideration for Approval of Improvement Project Change Orders No. 2 and No. 3 - Letting No. 3/Project No. 21-03 (WWTF Headworks Improvements) (k) Consideration for Approval of Items for the 2022 Pavement Management Program (Letting No. l/Project No. 22-01) 1. Resolution 15359 — Ordering Preparation of Report on Improvement 2. Resolution 15360 — Receiving Report and Calling Hearing on Improvement (1) Consideration for Approval of Resolution 15361 — Setting Interest Rates for the 2021 Adopted Assessment Rolls (m)Consideration for Approval of Resolution 15364 — Establishing Location for Traffic Control Devices (No Parking on Portion of 2nd Avenue SW) (n) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE 2 CITY COUNCIL MINUTES October 12, 2021 COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 8. REVIEW OF THE 2022 LEAF VACUUMING SERVICE INFORMATION John Olson, Public Works Manager, presented before the Council. Mr. Olson provided an overview of the 2022 leaf vacuuming service which begins this week. The program will run through November 22, 2021. The information will be provided on the City's social media platforms as well. UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY FIRST READING OF ORDINANCE NO. 21-826 — AN ORDINANCE AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO MGE PROPERTIES LLLP Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that staff has been in discussion with Shad Ketcher of New Era Financial Group on the potential sale of a city - owned parking lot to the west of his current business located at 125 1" Avenue SW. The use of the adjacent lot by the public is minimal. Mr. Ketcher is proposing to buy the lot so he can expand his current building footprint. Mr. Ketcher would prefer to keep his business where it is in the downtown area. A purchase agreement has been drafted with a sale price of $16,378. Motion by Czmowski, second by May, to approve first reading of Ordinance No. 21-826. Motion carried unanimously. 10. APPROVE/DENY RESOLUTION NO. 15358 - RESOLUTION TO ACCEPT THE CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT Matt Jaunich presented before the Council. Mr. Jaunich explained that in March 2021 the federal government adopted the American Rescue Plan Act which allocated $65 billion in recovery funds for cities across the country. The City was allocated $1,479,640 to be received in 2021 and 2022. The ARP funds may be used to cover eligible costs incurred during the period of March 3, 2021, and December 31, 2024. Per the U.S. Treasury, the ARP funds may be used to respond to the public health emergency, serve the hardest hit communities and addressing inequities, address negative economic impacts and/or improve access to infrastructure. Staff is working to determine eligible expenses along with a list of potential projects for the City Council to review at a future date. The Resolution is proposed to be adopted to formally accept the funds and outline the intentions of the funds. Motion by Christensen, second by Czmowski, to approve Resolution No. 15358. Motion carried unanimously. CITY COUNCIL MINUTES October 12, 2021 11. CONSIDERATION OF STATE BONDING ALLOCATION REQUESTS (a) Approve/Deny Resolution 15362 — A Resolution Supporting Capital Improvements and Betterments of Campbell and Otter Lakes, the South Fork of the Crow River, and other Tributaries to the Lakes (b) Approve/Deny Resolution 15363 — A Resolution Supporting Capital Improvements of the Minnesota Civil Air Patrol Training Center (Camp Craig) John Paulson, Environmental/Project/Regulatory Manager, presented before the Council. Mr. Paulson explained that staff has been working to pursue state bonding appropriations during the upcoming Minnesota legislative session. The two projects that the requests are for are capital improvements and betterments of Campbell and Otter Lakes, the South Fork of the Crow River and other tributaries to the lakes and capital improvements of the Minnesota Civil Air Patrol Training Center. Council Member Czmowski asked if there has been effort to improving the watershed to the west of Hutchinson. Mr. Paulson explained the efforts made to date. Motion by Czmowski, second by May, to approve Resolution No. 15362. Motion carried unanimously. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the Civil Air Patrol receive their funding in 2017 for the training center project however prices have increased significantly since then. The bond request is specific for the training center building as the Civil Air Patrol will be focusing on site improvements, hangar construction and the like. Mr. Olson also noted that McLeod County put in a bonding request for improvements to the HATS facility with a building addition and improvements to the fueling system. Mr. Olson noted that members of the legislative bonding committee will be out next week to be given a tour of these projects. Motion by May, second by Sebesta, to approve Resolution No. 15363. Motion carried unanimously GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) Library Board Minutes from August 23, 2021 b) EDA Board Minutes from August 25, 2021 c) Hutchinson Utilities Commission Minutes from August 25, 2021 d) Liquor Hutch Third Quarter Report (e) Senior Advisory Board Minutes from September 27, 2021 MISCELLANEOUS 13. STAFF UPDATES John Paulson — Mr. Paulson noted that the DNR has lifted some of the drought restrictions and the watering restrictions specifically in Hutchinson are no longer in effect. 14. COUNCIL/MAYOR UPDATE 11 CITY COUNCIL MINUTES October 12, 2021 Matt Jaunich — Mr. Jaunich noted that he sent out an invitation to the council members for the Historic Hutchinson tours being held on October 28, 2021. He also noted that the City is converting to new email addresses. Gary Forcier — Mayor Forcier noted that he would like to appoint Kyle Wendling to the PRCE Board and that will be placed on the next agenda. ADJOURNMENT Motion by Sebesta, second by May, to adjourn at 6:20 p.m. Motion carried unanimously. Gary T. Forcier Matthew Jaunich Mayor City Administrator