07-28-2021 HUCMMINIUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, July 28, 2021
Call to order — 3:00 p.m.
President Matt Cheney called the meeting to order. Members present: President Matt
Cheney; Secretary Don Martinez; Commissioner Monty Morrow; Commissioner Robert
Wendorff, Attorney Marc Sebora
Absent: Vice President Anthony Hanson; GM Jeremy Carter
1. Conflict of Interest
2. Approve Consent Agenda
a, Approve Minutes
bi. Ratify Payment of Bills
I row to approve the
Motion by Commissioner Martinez, second by Commissioner Mor
Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
I
Mr. Martig presented the Financial Statements. Accounts past due by 30i days has
increased from pre Covid. Started disconnections in July, customers were able to
call in and set up payment arraingemenits on past due amounts, Electric Division
Net Income decreased by $228,940 due mostly to an increase in Expenses and a
drop in Other Revenues. In 2020, Other Revenues included the transformer fire
insurance proceeds. Customer Revenue and usage were up due to almost a 50%
increase in cooliing degree days. This will be the last month without a power cost
adjustment. Natural Gas Division saw a large decrease in Other Revenues related
to a large customer service connection instaliled in 2020.
Commissioner Wendorff inqui�red about Invoice Cloud. Mr, Martig, noted that Staff is
looking at sending out E-bills a couple of days earlier. Overall customers seem to
like Invoice Cloud better than the previous application.
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5. Communication
a, City Administrator — Matthew Jaunich —
i. Looking to fill council seat
Work on new Police Station to start soon
Going through Rate study on Water/Waste Water rates
b. Divisions
i., Dian Lang, Engineering Services Manager —
June was a busy month with temperatures and market prices up.
Generated 4 times more over last year, Load was up 13% more
over last year., Highest June in over 10 years. Transmission and
Natural Gas fuel costs were also up from last year. Budgeted for
$2.25 gas andl average was over $3 (last month. Thilis, month gas
is almost at $4.
iIi. Dave Hunstad, Electric Transmission/Distributiion Manager —
1. Had 6 outages in June, 4 of which were heat related,
2. Solar project update; continuing to be ahead of schedule
3. Project update
iii. Randy Blake, Production Manager — Absent
iv. Jared Martig, Financial Manager -
1 . New Accountant will be starting Aug 91
v. John Webster, Natural Gas Division Director —
1. Dept has been down a person since this Spring, hopefully back
to full staff this, fall.
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e. General' Manager — Jeremy Carter- Absent
6. Policies
a. Review Policies
I. Appendices of Exempt Handbook
Appendices of Non-ExempIt Handbook
No changes recommended at this time.
7. Unfinished'! Business
I I III I l I
Mr. Sebora presented Re -adopt the Data Practices Act & Public Records Request
Policy. The State of Minnesota requires that political subdivisions like, HUC adopt
,?. data practices policy, which guides both the HUC a,nid members of the public in
Iobtaining information from HUC. State of Minnesota also requires that HUC adopt
the data practices policy annually prior to August 1. There are no changes.
the Data Practices Act & Public Records Request Policy. Motion carried
unanimously.
9
Adjourn
There being no further business, a motion by Commissioner Martinez second by
Commissioner Morrow to adjourn the meeting at 3-110p.m. Motion carried
unanimously.
ATTEST:
Matt Cheney, President
K
Martine,, Secretary4'.Jr