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09-14-21 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, SEPTEMBER 14, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) CALL MEETING TO ORDER — 5:30 P.M. Council Vice President Chad Czmowski called the meeting to order. Members present were Mary Christensen, Pat May and Dave Sebesta. Member absent was Mayor Gary Forcier. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — River at MSP Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor —state your name and addressfor the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the ineeting. All comments are appreciated, but please refrain fi^on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 24, 2021 (b) Workshop of August 24, 2021 Motion by Sebesta, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Improvement Project Change Orders 1. Change Order No. 3 — 2021 Pavement Management Program (Letting No. 1, Project No. 21-01) 2. Change Order No. 4 — 2021 Pavement Management Program (Letting No. 1, Project No. 21-01) CITY COUNCIL MINUTES September 14, 2021 (b) Consideration for Approval of Change Order No. 1 — Jefferson Street Extension (Letting No. 10, Project No. 21-11) (c) Consideration for Approval of City Street Maintenance Overlays (d) Consideration for Approval of Resolution No. 15347 — Resolution to Sell at Auction Unclaimed Property and Bicycles (e) Consideration for Approval of Resolution No. 15348 — Resolution to Sell at Auction Surplus Police Department Property (Squad Car) (f) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association on September 17, 2021 (g) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on December 4, 2021, at Hutchinson Elks Lodge (h) Consideration for Approval of Issuing Caterer's Permit to T-Road Investments Inc. on October 2, 2021, at Hutchinson Event Center (i) Consideration for Approval of the City of Hutchinson Promoting/Furthering Fair Housing Plan (j) Consideration for Approval of Issuing Parade Permit to Hutchinson High School on October 8, 2021, for Homecoming Parade (k) Consideration for Approval of Board Reappointments 1. Reappointment of Jeff Hoeft to PRCE Board to August 2024 2. Reappointment of Jeremy Carter to Sustainability Board to May 2024 3. Reappointment of Nathan Winter to Sustainability Board to May 2024 4. Reappointment of Matt Beilke to Police Commission to May 2024 (1) Claims, Appropriations and Contract Payments Motion by Christensen, second by May, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) UNFINISHED BUSINESS NEW BUSINESS 2 CITY COUNCIL MINUTES September 14, 2021 8. APPROVE/DENY HOISINGTON KOEGLER GROUP INC'S PROPOSAL FOR PLANNING AND DESIGN SERVICES FOR PROPOSED SPLASH PAD Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that the Council requested that staff research plans, sites and costs for a splash pad to be incorporated into the parks and recreation system. The addition of a splash pad was identified in the PRCE Master Plan as a capital project that would benefit the community. HKGI completed the PRCE Master Plan in 2019 and is very familiar with the city's parks and recreation system. They have put a proposal together that incorporates the planning and design services for the implementation of a splash pad project. The process proposed includes evaluation of two potential park sites, review and guidance from the PRCE Board, site selection and community engagement, development of splash pad design drawings and bidding and construction administration. Splash pad design and construction is included in the 2022 Capital Improvement Plan. The estimated project cost is $151,000. The community improvement fund will be used to fund this project. Motion by May, second by Czmowski, to approve HKGI's planning and design services proposal for splashpad project. Motion carried unanimously. 9. APPROVE/DENY FIREMEN'S PARK PROJECT Randy Abelson, Hutchinson Fire Department, presented before the Council. Mr. Abelson explained the improvements being proposed to Firemen's Park. These include upgrades to the shelter (new counters, electrical upgrades, new pathway and flagpole) and installation of new playground equipment in three phases. The department hopes to construct a phase each year. The total project cost is estimated at $115,000. Funding for the project will come from donations, the City playground fund, and SWIF funds. Council Member Czmowski suggested using funds from the community improvement fund for the first two phases of this project. Matt Jaunich noted that if this is the desire of the Council, staff will put a formal action item to allocate funds on an upcoming agenda. Motion by Christensen, second by Sebesta, to approve Firemen's Park project. Motion carried unanimously. 10. APPROVE/DENY ORDINANCE NO. 21-825 — ORDINANCE GRANTING FRANCHISE TO UPONOR/HTI-TDK/RESONETICS TO ERECT COMMERCIAL SIGN IN RIGHT-OF-WAY Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that in 2019 the City granted a franchise to HTUTDK and Uponor to construct signs advertising their businesses in the right-of-way of the new street that was being constructed into the HTI campus (Industrial Blvd.). A new business, Resonetics, has recently began its operations on part of the HTI campus and would like to construct a sign near the area where HTUTDK and Uponor have their signs. In order to accomplish this, a new franchise agreement needs to be approved by the City to allow Resonetics to construct their sign in the city right-of-way. A public hearing will be held at the next Council meeting in accordance with City Charter requirements, along with the second reading and potential adoption of the ordinance. The proposed franchise agreement is the same as the one granted to HTUTDK and Uponor except that the area of the franchise has been enlarged to include the area that will be occupied by the Resonetics sign. Motion by May, second by Sebesta, to approve first reading of Ordinance No. 21-825 — granting a franchise to Uponor/HTI-TDK/Resonetics to erect a commercial sign in city right-of-way. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS CITY COUNCIL MINUTES September 14, 2021 a) Library Board Minutes from July 26, 2021 b) Public Arts Commission Minutes from August 11, 2021 MISCELLANEOUS 12. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that September 25th is Fall clean-up (white goods and hard goods curbside pick up). Mr. Jaunich clarified that this service is for those users who pay a city garbage bill. Mr. Jaunich also noted that staff is looking at holding its annual recognition event in November and asked if the Council has any concerns to let him know. Mike Schumann — Chief Schumann spoke of the fire department's open house held last Saturday which had about 700 attendees and noted that the raffle drawing will be held this Friday September 17th. Chief Schumann also noted that a firefighter is walking across the state of Minnesota to bring awareness to health issues related to firefighting. Tomorrow he will be in Hutchinson between 11:30 am —1:30 pm at the fire department. 13. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by May, second by Christensen, to adjourn at 6:15 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator 11