08-10-21 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 10, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
INSTALLATION OF NEWLY APPOINTED CITY COUNCIL MEMBER:
0 COUNCIL MEMBER PAT MAY
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Pat May and
Dave Sebesta. Member absent was Chad Czmowski. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Sebesta, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — A moment of silence was held.
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15339 — Resolution Accepting $500 Anonymous Donation to the Hutchinson
Police Department Towards Cost of New Training Records Maintenance System
(b) Resolution No. 15341 — Resolution Accepting $5000 Donation from Hutchinson Rotary Club for
Improvements to Rotary Park
Motion by Christensen, second by Sebesta, to approve Resolution Nos. 15339 and 15341.
Motion carried unanimously.
Tim Gratke, Water/Wastewater Manager, presented before the Council. Mr. Gratke presented
two awards to city employees that were given by the Minnesota Wastewater Operators
Association. Deb Paulson was selected as MWOA Laboratory Operator of the Year. This is a
statewide recognition by the Minnesota Wastewater Operators Association. John Kent was also
selected by the same organization as Maintenance Operator of the Year.
Matt Jaunich noted that John Paulson, Environmental/Regulatory/Project Manager, was also
recognized by the CGMC for his work with MESERB on water quality issues.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
CITY CO UNCIL MINUTES August 10, 2021
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 27, 2021
(b) Council Workshop of July 27, 2021
(c) Special Meeting of July 26, 2021
(d) Special Meeting of July 28, 2021
(e) Special Meeting of August 2, 2021
Motion by Sebesta, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Designating Pat May to City Boards/Commissions/Committees
(b) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic
Church on September 11 & 12, 2021
(c) Consideration for Approval of Amending Resolution No. 15261 — Amending the 2021 Job
Classification Table
(d) Consideration for Approval of Resolution No. 15336 - Resolution to Sell at Auction Surplus
Property
(e) Consideration for Approval of Items for Water & Wastewater SCADA System Improvements
1. Resolution No. 15337 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15338 - Resolution Receiving Report and Calling Hearing on Improvement
(f) Claims, Appropriations and Contract Payments
Motion by May, second by Christensen, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. CONSIDERATION FOR APPROVAL OF ISSUING OFF -SALE 3.2% MALT LIQUOR LICENSE
AND TOBACCO LICENSE TO SHIVA LLC DBA SPEEDWAY EAST LOCATED AT 640 HWY
7 EAST
Matt Jaunich, City Administrator, noted that there is a new owner of Speedway East. City ordinance
requires that a public hearing be held when a liquor license is issued to a new establishment/owner.
Motion by Sebesta, second by Christensen, to close public hearing. Motion carried unanimously.
2
CITY CO UNCIL MINUTES August 10, 2021
Motion by May, second by Christensen, to approve issuing off -sale 3.2% malt liquor license and
tobacco license to Shiva LLC, dba Speedway East. Motion carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY SETTING BUDGET WORKSHOPS FOR 4:00 P.M. ON AUGUST 24, 2021
(CAPITAL IMPROVEMENT PLAN) AND SEPTEMBER 14, 2021 (PRELIMINARY BUDGET
AND TAX LEVY)
Motion by Sebesta, second by May, to set budget workshops for August 24, 2021, and September
14, 2021, at 4:00 p.m. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process iten2s.)
10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Economic Development Authority Board Minutes from June 23, 2021
b) Library Board Minutes from June 28, 2021
MISCELLANEOUS
11. STAFF UPDATES
Tim Gratke — Mr. Gratke noted that the headworks project has begun at the wastewater plant
Tom Gifferson — Chief Gifferson reminded the Council that the police department communications
center is closing effective September 1, 2021, and will be consolidated with the McLeod County
Sheriff's Office. The police station lobby will be open Monday -Friday 7:00am-11:00pm. Chief
Gifferson noted that adjustments may be made to these hours if needed. Chief Gifferson noted that a
phone will be available outside of the lobby during the night time hours and the weekends if an individual
needs law enforcement assistance. Chief Gifferson also commented on the successful National Night
Out event held last week.
Lynn Neumann — Ms. Neumann provided an update on the aquatic center. Ms. Neumann noted that the
aquatic center will be closing August 20, 2021, however will potentially hold some bonus days for
weekly lap swim and/or weekend hours. Any bonus days will be listed on the City's web site and
Facebook page.
Kent Exner — Mr. Exner noted that the contracted mosquito control applications are complete and will
be evaluated next week to see if another application should be required for the McLeod County Fair.
Mr. Exner also provided brief updates on the wastewater headworks project, the pavement management
CITY CO UNCIL MINUTES August 10, 2021
program, the Montana Street/Hwy 7 crossing, the CSAH 115(Airport Road)/Jefferson Street
roundabout project and V Avenue/Jefferson Street.
Matt Jaunich — Mr. Jaunich noted that candidate filing for the vacant council member seat 3 closed
today and two candidates filed — Pat May and Carol Johnson. Because not more than two
candidates filed no primary is needed and the contest will proceed to the special election in February
2022. Mr. Jaunich noted that should either candidate wish to withdraw, they have until 5:00 p.m. on
August 12, 2021. Mr. Jaunich also spoke about some grading issues at the new police facility that
will need to be corrected and will cause a slight delay to the construction schedule.
12. COUNCIL/MAYOR UPDATE
All council members welcomed Dave May to the City Council.
Mary Christensen — Council Member Christensen acknowledged the HUC crew on their professional
work. Council Member Christensen also commented on the new flags recently installed at the
cemetery.
Mayor Forcier — Mayor Forcier noted that there is an open seat on the Public Arts Commission.
Representatives from the Public Arts Commission have reached out to him and requested that JeriJo
Redman be appointed. That appointment will be on the next agenda. Mayor Forcier also suggested
that the Council discuss potentially providing funding to Historic Hutchinson as the Council provides
to the Public Arts Commission.
ADJOURNMENT
Motion by May, second by Christensen, to adjourn at 6:15 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
11