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07-13-21 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JULY 13, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Brandon Begnaud, Chad Czmowski, and Dave Sebesta. Member absent was Mary Christensen. Others present were Matt Jaunich, City Administrator and Kent Exner, City Engineer. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — A moment of silence was held. (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15330 — Resolution Accepting Cash Donations for Law Enforcement Memorial Park Fund Motion by Czmowski, second by Begnaud, to approve Resolution No. 15330. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 22, 2021 Motion by Begnaud, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA CITY CO UNCIL MINUTES July 13, 2021 (a) Consideration for Approval to Purchase CreekSideTM Bag Film (b) Consideration for Approval of Change Order No. 2 — Letting No. 1, Project No. 21-01 (2021 Pavement Management Program) (c) Consideration for Approval of Resolution No. 15331 — Resolution Ending of Temporary Utility Billing Protocols in Response to the COVID-19 Pandemic (d) Consideration for Approval of Resolution No. 15332 — Resolution to Sell at Auction Surplus Equipment (2000 Aerial Bucket Truck) (e) Consideration for Approval of Issuing Temporary Liquor License to McLeod County Agriculture Association on August 19 — 22, 2021, for McLeod County Fair (f) Consideration for Approval of 47th Annual Arts & Crafts Festival to Be Held September 17 & 18, 2021, in Library Square/V Avenue SE/Hassan Street (g) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Sebesta, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. APPROVE/DENY ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO RAYMOND ZEULI, JR., DBA RIVER HOUSE KITCHEN+DRINKS LOCATED AT 122 MAIN STREET SOUTH Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that this new establishment is going into the former Hutch Cafe location. A public hearing is required before a new on -sale intoxicating liquor license is issued. Motion by Sebesta, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Begnaud, to approve issuing on -sale intoxicating liquor license to Raymond Zeuli, Jr. of River House Kitchen+Drinks. Motion carried unanimously. 9. ASSESSMENT HEARING FOR 1ST AVENUE NE IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO. 21-10) (a) Approve/Deny Resolution No. 15329 — Resolution Adopting Assessment Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that this project was awarded to R&R Excavating at the last Council meeting. Three adjacent properties are being assessed for this project. The project began last week and is well underway. The project is slated to be completed by September 11, 2021. Morgan Baum, property owner of 22 V Avenue NE, presented before the Council. Ms. Baum asked the width of the parking spaces on V Avenue NE. Mr. Exner noted that he will look into the width of the spaces and see if another parking space might be able to be installed. Ms. Baum made a request that better signage be put in place for the alley as there have been some near misses with traffic traveling the wrong way down the alley. Motion by Czmowski, second by Sebesta, to close public hearing. Motion carried unanimously. 2 CITY CO UNCIL MINUTES July 13, 2021 Motion by Czmowski, second by Begnaud, to approve Resolution No. 15329. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 10. DISCUSSION ON COUNCIL VACANCY AND NEXT STEPS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that 10 individuals have submitted interest forms for interest in being appointed to the City Council until the special election is held to fill the vacancy being left by Brandon Begnaud. Mr. Jaunich noted that the Council needs to identify a process to use to select an appointee. Mr. Jaunich has suggested a few processes to use, however the Council needs to formally identify a process. Mayor Forcier noted that he had spoken to Council Member Christensen about a process to use and they feel that all 10 individuals should be invited to interview prior to making an appointment. It was suggested that perhaps three or four questions be developed and asked of the individuals and limit the interviews to 20-30 minutes. It was also suggested that the interview questions be given to the individuals ahead of time. Mr. Jaunich will provide questions for the Council to choose from. Council Member Czmowski suggested holding two interview sessions — one on July 26th and one on July 28th. Council Member Czmowski also suggested limiting the interviews to 25 minutes and schedule the interviews every half hour. Motion by Czmowski, second by Sebesta, to set July 26 and July 28, 2021, at 4:00 p.m. as special City Council meetings to interview interested persons for the vacant council member seat. Five candidates will be interviewed each evening. Motion carried unanimously. UNFINISHED BUSINESS 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-823 — AN ORDINANCE TO REZONE PROPERTY AT 126 AND 135 FRANKLIN STREET NW FROM C-3 (CENTRAL COMMERCIAL DISTRICT) TO MXD (MIXED USE DISTRICT) AS REQUESTED BY CITY OF HUTCHINSON, PROPERTY OWNER Motion by Czmowski, second by Begnaud, to approve second reading and adoption of Ordinance No. 21-523. Motion carried unanimously. 12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-824 - AN ORDINANCE AMENDING SECTION 154.063 OF CITY CODE REGARDING CONDITIONALLY PERMITED USES IN THE C-3 CENTRAL COMMERICAL ZONING DISTRICT Motion by Czmowski, second by Begnaud, to approve second reading and adoption of Ordinance No. 21-524. Motion carried unanimously. NEW BUSINESS 13. APPROVE/DENY STREETLIGHT MAINTENANCE PROGRAM (LED TRANSITION) Kent Exner, City Engineer, and John Olson, Public Works Manager, presented before the Council. Mr. Exner explained that Public Works staff and Hutchinson Utilities have been discussing over the CITY CO UNCIL MINUTES July 13, 2021 years a conversion to LED streetlights. Over the last five years, LED streetlights have been installed on new projects. There are currently 16% LED streetlights and 84% high-pressure sodium streetlights. Upon Ameresco's energy evaluation, staff was able to identify the cost of a potential project to convert all streetlights to LED. However, there was a primary concern of the installation costs of a large, single conversion project. Therefore, staff and HUC are proposing implementing a maintenance program instead of doing a conversion project. The City will acquire appropriate LED fixtures and provide them to HUC. HUC will install new LED fixtures instead of repairing or re- lamping approximately 200 streetlights per year. By implementing this program, operational and maintenance costs will be reduced by approximately 5%-10% per year. This type of similar maintenance is currently being done at Public Works facilities where fixtures are no longer repaired and instead are replaced with high -efficiency LED fixtures. Material costs for 200 streetlight fixtures are estimated to cost between $150,000-$175,000. Funding for these materials can come from the infrastructure maintenance account and capital projects fund. Motion by Czmowski, second by Begnaud, to approve streetlight maintenance program. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) Economic Development Authority Board Minutes from May 26, 2021 b) Hutchinson Utilities Commission Minutes from April 28 and May 26, 2021 c) Library Board Minutes from May 24, 2021 d) Liquor Hutch Quarterly Report MISCELLANEOUS 15. STAFF UPDATES Kent Exner — Mr. Exner reported that the pavement management program project near the Recreation Center is going very well. Paving should be completed in September. The HAWK system at Hwy 7/Montana Street installation will begin July 26 h The Headworks project is beginning. The water/wastewater SCADA controls program should be bid out in August. Mr. Exner also mentioned the low levels of the river which is all due to the drought the area is in and not due to the dam structure. Matt Jaunich — Mr. Jaunich announced that the Library Square fountain is not operating and is mainly due to people going into it and damaging the equipment inside of it. He also noted that a workshop will be held at 4:30 p.m. on July 27, 2021, to review the 2020 audit. Mr. Jaunich also thanked Council Member Begnaud for his service. 16. COUNCIL/MAYOR UPDATE Mayor Forcier — Mayor Forcier asked the police chief for extra patrol near Northwoods Avenue as there have been some near misses with pedestrians. Mayor Forcier also commented that there is no pedestrian ramp on the northeast corner of the sidewalk at the Adams Street/Washington Avenue intersection in front of Ohly which has been problematic for some bicyclists. Mayor Forcier also thanked Council Member Begnaud for his service. 11 CITY CO UNCIL MINUTES July 13, 2021 Mayor Forcier commented on the labor shortage and he asked all residents to have patience with those working in the public and private sector. Brandon Begnaud — Council Member Begnaud thanked everyone that he has worked with during his time as a council member. Dave Sebesta — Council Member Sebesta bid farewell to Council Member Begnaud. He also acknowledged Dan Hart at the Bobbing Bobber Brewery for a very successful food truck event he held this past weekend. ADJOURNMENT Motion by Begnaud, second by Czmowski, to adjourn at 6:30 p.m. Motion carried unanimously.