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06-08-21 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 8, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Brandon Begnaud, Chad Czmowski, and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that two items need to be added to the agenda. One is Resolution No. 15317 — amending the 2021 seasonal/temporary pay grid. The other item is Resolution No. 15318 — supporting capital improvements at the HATS building. Motion by Christensen, second by Czmowski, to approve the agenda with the additions noted. Motion carried unanimously. 2. INVOCATION — A moment of silence was held. (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop Meeting of May 25, 2021 (b) Regular Meeting of May 25, 2021 Motion by Czmowski, second by Begnaud, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA CITY CO UNCIL MINUTES June 8, 2021 (a) Consideration for Approval of Party in the Park Event in Library Square on July 24, 2021 (b) Consideration for Approval of Issuing Transient Merchant License to Virginia Hightower of TNT Fireworks from June 11 — July 12, 2021, in Walmart Parking Lot (c) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Sebesta, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) DISCUSSION ON FILLING COUNCIL VACANCY Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that Council Member Begnaud has submitted his formal resignation as he will be moving out of state. His last day as a city official will be July 15, 2021. Mr. Jaunich explained that the City Charter requires that a special election be held to fill a vacancy since there is more than one year left in Council Member Begnaud's term. Mr. Jaunich noted that a special primary election will need to be held if more than two candidates file for the seat. In the meantime, the Council will make an appointment to fill the vacancy until the special election occurs. Mr. Jaunich provided a timeline for the election process and made suggestions on processes to use to fill the vacancy. Mayor Forcier and Council Member Christensen noted that they liked the idea of having interested persons complete a Council Interest Form as suggested by Mr. Jaunich. Council Member Czmowski asked if the Council would like to hold interviews with interested candidates or simply vote on filling the vacancy. The consensus was to see how many people are interested in being appointed and then determine the process on how/when to make the appointment. UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR DULY 13, 2021, AT 4:00 P.M. TO REVIEW WATER/WASTEWATER RATE STUDY Motion by Czmowski, second by Christensen, to approve setting Council workshop for July 13, 2021, at 4:00 p.m. Motion carried unanimously. 10. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR DULY 27, 2021, AT 4:30 P.M. TO REVIEW THE 2020 AUDIT REPORT Motion by Christensen, second by Begnaud, to approve setting Council workshop for July 27, 2021, at 4:30 p.m. Motion carried unanimously. 10.5 RESOLTUION NO. 15317 — AMENDING SEASONAL/TEMPORARY PAY GRID Matt Jaunich noted that late last year the Council approved the seasonal/temporary pay grid for 2 CITY CO UNCIL MINUTES June 8, 2021 2021. The City has struggled to fill/retain seasonal positions and therefore staff is requesting to amend the seasonal pay grid and increase all hourly wages by $1.00/hour and to add some more steps on the lower end of the grid. The City is finding that seasonal employees are leaving to take positions elsewhere due to higher hourly rates. Motion by Czmowski, second by Forcier, to approve Resolution No. 15317. Motion carried unanimously. 10.6 RESOLUTION NO. 15318 — RESOLUTION SUPPORTING CAPITAL IMPROVEMENTS AT HATS BUILDING Matt Jaunich noted that upgrades were identified in the CIP to the HATS facility. McLeod County Engineer John Brunkhorst is leading the charge to try to acquire bonding dollars and an application is due by June 18, 2021, to apply for those funds. A Resolution of Support is required as part of the application process. Motion by Czmowski, second by Begnaud, to approve Resolution No. 15318. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) Library Board Minutes from April 26, 2021 b) Hutchinson Economic Development Authority Board Minutes from April 28, 2021 MISCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE Dave Sebesta — Council Member Sebesta mentioned a concern he had received on the level of the Crow River. Brandon Begnaud — Council Member Begnaud read his letter of resignation to the Council. Gary Forcier — Mayor Forcier spoke about the addition of more flags at Oakland Cemetery at the suggestion of Council Member Christensen. He asked John Olson, Public Works Manager, to put some information together and in order to complete the project of additional flags it would cost $6000.00. Mr. Jaunich noted that he will speak with staff to come up with a formal plan to present to the Council. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 6:25 p.m. Motion carried unanimously.