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05-25-21 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 25, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Brandon Begnaud, Chad Czmowski, and Dave Sebesta. Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Christensen, to approve agenda as presented. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Sandy McCormick, 120 Grove Street SW, presented before the Council. Ms. McCormick asked that the Council vote against ISD 423's conditional use permit application for Park Elementary renovations. Ms. McCormick referenced an agreement that the City and the school district entered into in 2004. Ms. McCormick noted that the school district is proposing to demolish a portion of the Park Elementary school and turn the area into a parking lot/bus loading/unloading area. Ms. McCormick noted that this item was before the Planning Commission a week ago and the Planning Commission approved the conditional use permit. Ms. McCormick stated that she does not believe that city staff does not represent the best interest of the citizens of Hutchinson. Ms. McCormick voiced her reasonings for her thoughts against the conditional use permit application. She urged the Council to consider the best interests of the citizens of Hutchinson. Ms. McCormick read portions of an Attorney General's opinion that she felt relates to the issue before the Council and requested that the Council deny the school district's CUP application. 6. APPROVAL OF MINUTES (a) Workshop Meeting of May 11, 2021 (b) Regular Meeting of May 11, 2021 CITY CO UNCIL MINUTES May 25, 2021 Motion by Czmowski, second by Sebesta, to approve minutes as presented. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15313 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Southfork Ridge Fourth Addition with Favorable Planning Commission Recommendation (b) Consideration for Approval of Resolution No. 15314 — Resolution Adopting Findings of Fact and Reasons for Approval of a Condition Use Permit to Remodel/Renovate Park Elementary School Located at 100 Glen Street SW, Independent School District 423, Applicant, with Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 15316 - Resolution for Authorization to Execute MnDOT Grant Agreement for Federal Airport Expenses Reimbursement (d) Consideration for Approval to Purchase SplendorGroTM & WonderBlendTM Bag Film (e) Consideration for Approval of Professional Services Agreement with HKGI, Inc. (Growth Planning Study) (f) Consideration for Approval of Dairy Day Celebration on June 4, 2021 (g) Consideration for Approval of Relay for Life Event Being Held August 14, 2021 (h) Consideration for Approval of Issuing Short -Term Gambling License to Hassan Valley Lodge 4109 on September 25, 2021 (i) Consideration for Approval of Taxi License Renewal for Erickson Acres Carriage Company LLC (j) Claims, Appropriations and Contract Payments — Register A Item 7(b) was pulled for separate discussion. Motion by Christensen, second by Czmowski, to approve consent agenda I with the exception of Item 7(b). Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Item 7(b) had further discussion. Council Member Begnaud asked if a staff member could perhaps explain the agreement that was entered into between the City and ISD 423 and to address some of Ms. McCormick's concerns related to Park Elementary. Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that Park Elementary currently exists due to a conditional use permit and therefore going through the conditional use permit process for their renovations is the proper thing to do. Mr. Sebora noted 2 CITY CO UNCIL MINUTES May 25, 2021 that Park Elementary has been in the same location for over 100 years. Although the school sits on land that was originally dedicated to the City of Hutchinson, the dedication, along with other documents filed at the recorder's office, made ownership of the school parcel unclear as to whether school is on dedicated park land or not, and because of this, the City and the school district entered into a vacation agreement in 2004, as Ms. McCormick referenced. The agreement states that the School District can continue to use all or a portion of Park Elementary for educational purposes for as long as the School District Determines necessary. However, if the School District decides to no longer use Park Elementary for educational purposes, the School District has to provide notice to the City and then the property will be returned to the City. The School District has not provided such notice to the City, therefore they may continue to use the property, and renovate/remodel/reconstruct, for educational purposes. Motion by Czmowski, second by Sebesta, to approve Item 7(b). Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Sebesta, second by Begnaud, with Forcier abstaining, to approve consent agenda IL Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. APPROVE/DENY RESOLUTION NO. 15315 — ADOPTING A TAX ABATEMENT AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION TAX ABATEMENT BONDS Andy Reid, Finance Director, presented before the Council. Mr. Reid introduced Nick Anhut of Ehlers & Associates, the City's financial advisor. Mr. Reid noted that three projects are proposed to be financed by issuing tax abatement bonds. These projects include the pedestrian crossing system at Hwy 7 West/Montana Street, a new sidewalk and trail along Hwy 7 East, and the extension of Jefferson Street between Washington Avenue East and V Avenue NE. Mr. Reid noted that the City's annual special assessment improvement bonds typically provide sufficient proceeds to finance these types of projects, but those bond proceeds are limited this year due to a low level of special assessments. Tax abatement bonds will essentially be the same type of debt as the special assessment improvement bonds, but with a slightly difference process prior to issuing the bonds. The debt will be repaid annually by the City's debt tax levy. Nick Anhut explained the authorities allowed to cities under Minn. Stat. 469 to issue tax abatement bonds. Mr. Anhut noted that this is a proposed 15 year abatement including 14 properties. These specific purposes are for public infrastructure. Mr. Anhut explained the details of issuing GO tax abatement bonds. This is a debt service levy just like any other levy. No public comments were received. Motion by Czmowski, second by Sebesta, to close public hearing. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Motion by Czmowski, second by Forcier, to approve Resolution No. 15315. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried CITY CO UNCIL MINUTES May 25, 2021 unanimously. 10. 1ST AVENUE NE IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO. 21-10) 1. Approve/Deny Resolution No. 15311 - Resolution Ordering Improvement and Preparation of Plans and Specifications 2. Approve/Deny Resolution No. 15312 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the scope of the project consists of roadway rehabilitation on lgt Avenue NE from TH15/1\4ain Street to Adams Street. This project will address deficiencies in existing pavement structure and adjust some roadway curbing/walkways. This project is tied into the new police facility and the new roadway extension of Jefferson Street. Total project cost is estimated at approximately $370,000 and is being funded by City bond issue allocation and property special assessments. Morgan Baum, business owner at 22 lgt Avenue NE, presented before the Council. Ms. Baum asked when the project would begin which Mr. Exner clarified is mid -July. Ms. Baum asked if the project could be considered to start later mainly due to Arts & Crafts being held September 18 & 19, 2021. Ms. Baum asked in the alternative that a plan be developed for all of the visitors and vendors that attend the event and are in the area for parking and traveling purposes. Mr. Exner spoke of a plan that could be proposed to the contractor. Ms. Baum also asked if customers will have access to the front of her building through the entirety of the project as her business only has a front entrance. Ms. Baum asked the size requirement of the diagonal parking stalls. Scott Powell, 28 1't Avenue, presented before the Council. Mr. Powell asked if he will have access to his two overhead doors that front lgt Avenue. Mr. Exner answered affirmatively. Motion by Sebesta, second by Christensen, to close public hearing. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Motion by Christensen, second by Forcier, to approve Resolution Nos. 15311 and 15312. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 11. HUTCHINSON HUSKIES PRESENTATION OF PLANS FOR A NEW GRANDSTAND AT VMF DAVE MOONEY BASEBALL COMPLEX Kyle Messner, Hutchinson Huskies, presented before the Council. Mr. Messner explained that since 2015, improvements to the ballpark include a new back stop and dug outs, mound/home plate, new fencing and new lighting. Mr. Messner explained that the next project the Huskies Association would like to undertake is a new and improved grandstand. The funding for the project would come from businesses and private donors and hopes of having a state tournament in 2025 or 2026 to help raise funds for the project. The new grandstand would seat approximately 380 people in the middle area and the wings would seat more. Mr. Jaunich spoke of other park improvements that have been accomplished with private fundraising and some city contributions. The Huskies Association wanted the Council aware of the their plans and fundraising efforts. 12. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT Jean Ward, HRA Executive Director, presented before the Council. Ms. Ward provided a year end report on activities of the Hutchinson Housing & Redevelopment Authority. Items Ms. Ward covered included general occupancy rates, rental housing information, home resale information, new 11 CITY CO UNCIL MINUTES May 25, 2021 construction, foreclosures, homeless counts, rehabilitation programs, Park Towers conversion to Section 8 housing, impacts of COVID-19, and the priorities of the HRA in 2021. UNFINISHED BUSINESS NEW BUSINESS 13. APPROVE/DENY MOVING CITY COUNCIL MEETINGS FROM VIRTUAL TO BACK IN PERSON Council Member Czmowski questioned why Council Members Sebesta and Begnaud were sitting in the council chambers tonight when the Council had not taken action to meet in person yet. The last action taken by the Council was to continue to all meet virtually. Council Member Sebesta noted that he felt space was available and the mask mandate was lifted. Council Member Czmowski reiterated that it is against Council policy as the Council had voted to meet virtually and not in person. Motion by Czmowski, second by Forcier, to approve moving City Council meetings from virtual to back in person effective with the June 8, 2021, Council meeting. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for April 2021 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 20, 2021 MISCELLANEOUS 15. STAFF UPDATES Kent Exner — Mr. Exner provided a project update on the Rec Center parking lot/Linden Avenue area improvements. He noted that the post office ceased mail delivery in the Linden Avenue area for a few days and spoke on how to deal with mail delivery. Matt Jaunich — Mr. Jaunich noted that City offices will be closed on Monday due to Memorial Day holiday. He also noted that the aquatic center is opening on June 5th 16. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen asked when mosquito spraying applications are scheduled to begin. Mr. Jaunich noted that it is scheduled to start tomorrow night if agreeable with the contractor. Start and stop dates of the applications ben be negotiated due to count levels. Council Member Christensen also asked about the stop sign at Lynn/Hwy 15 by Edina Realty and noted that few vehicles come to complete stops. Mr. Exner noted that he is not aware of any accident history in the area and urged all motorists to abide by traffic signs. Council Member Christensen also commented that the stop signs on the mall property are very faded and hard to read. She noted that motorists in the area don't always stop at the stop signs posted because they are hard to recognize as stop signs. Chad Czmowski — Council Member Czmowski mentioned again that he did not feel that Council CITY CO UNCIL MINUTES May 25, 2021 Members Sebesta and Begnaud were following policy established by the Council by attending the Council meeting in the Council Chambers instead of virtually. He inquired as to how the matter should be addressed. Mr. Jaunich shared the rules of conduct and policy for discipline as it relates to Council Members. Mr. Sebora explained the procedure noting that the matter should initially be addressed privately with the mayor. Council Member Czmowski asked that the mayor follow the procedure and expressed his disappointment by Council Members Sebesta and Begnaud in the policy not being followed Brandon Begnaud — Council Member Begnaud thanked all veterans and recognized Memorial Day coming up next week. Gary Forcier — Mayor Forcier encouraged people to visit their loved ones in retirement homes. He also echoed Council Member Begnaud's thoughts on remembering and recognizing all veterans. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 7:20 p.m. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.