05-11-21 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MAY 11, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Brandon
Begnaud, Chad Czmowski, and Dave Sebesta. Others present in the Council Chambers were Matt
Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Begnaud, to approve agenda as presented. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
2. INVOCATION — Oak Heights Covenant Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15308 — Resolution Accepting $70.00 Donation from Roger & Mary Mies for
Law Enforcement Memorial Park Fund
Motion by Czmowski, second by Christensen, to approve Resolution No. 15308. Roll call vote was
taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion
carried unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Mariah Rolston-Deragon presented before the Council. Ms. Rolston-Deragon spoke regarding the
comments received at the last Council meeting in reference to the Resolution that was presented in
reference to the mask order. Ms. Rolston-Deragon urged all council members to wear the masks as
ordered by the governor's order. Ms. Rolston-Deragon spoke of how the COVID-19 virus has
affected her and her loved ones.
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 27, 2021
Motion by Christensen, second by Czmowski, to approve minutes as presented. Roll call vote was
taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion
CITY COUNCIL MINUTES May 11, 2021
carried unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Sale of Airport Hanger 41790
(b) Consideration for Approval of 2021 Pavement Repairs
(c) Consideration for Approval of 2021 Concrete Repairs
(d) Consideration for Approval of Minnesota Pottery Festival Event
(e) Reappointment of Margaret Hoffman and Dianne Wanzek to Hutchinson Library Board to April
2024
(f) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Begnaud, to approve consent agenda. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. APPROVE/DENY ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO FLANK
STEAKHOUSE LLC LOCATED AT 14 MAIN STREET SOUTH
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that Flank Steakhouse
LLC has applied for an on -sale intoxicating liquor license for a new restaurant being opened at 14 Main
Street South. Amanda Maertz and her husband are opening the restaurant in the former Zellas location.
No public comments were received.
Motion by Czmowski, second by Christensen, to close public hearing. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
Motion by Czmowski, second by Begnaud, to approve issuing on -sale intoxicating liquor license to Flank
Steakhouse LLC. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta
— aye; Forcier — aye. Motion carried unanimously.
9. APPROVE/DENY RESOLUTION NO. 15309 - RESOLUTION GIVING PRELIMINARY
APPROVAL FOR THE ISSUANCE OF THE CITY'S GENERAL OBLIGATION CAPITAL
IMPROVEMENT PLAN BONDS IN AN AMOUNT NOT TO EXCEED $16,000,000 AND
ADOPTING A CAPITAL IMPROVEMENT PLAN FOR CIP BONDS IN 2021 THROUGH 2O25
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that this item is to
discuss financing the new police facility.
Nick Anhut, Ehlers & Associates, presented before the Council. Mr. Anhut explained the proceedings for
issuing capital improvement bonds to finance the new police facility. The Resolution before the Council
provides preliminary approval for issuing General Obligation CIP bonds in an amount not to exceed
$16,000,000 and adopts a Capital Improvement Plan for the CIP bonds in 2021 through 2025. Approval
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CITY COUNCIL MINUTES May 11, 2021
of this Resolution will start the 30-day reverse referendum period. Mr. Anhut provided information on
25-year and 30-year debt repayment scenarios. After the expiration of the 30-day reverse referendum
period staff will return to the Council to finalize the debt issuance which will include the General
Obligation Special Assessment Improvement bonds and General Obligation Tax Abatement bonds in
addition to the General Obligation CIP bonds.
No public comments were received.
Motion by Czmowski, second by Begnaud, to close public hearing. Roll call vote was taken: Christensen
— aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
Motion by Christensen, second by Forcier, to approve Resolution No. 15309. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
10. PARKS/RECREATION/COMMUNITY EDUCTION YEAR END REPORT
Lynn Neumann, Parks/Recreation/Community Education Director, provided the department's year
end report. Information contained in the 2020 report referenced data and activities in Parks and
Natural Resources, Burich Arena, Recreation Center/Aquatic Center, Recreation Programs,
Community Education, and Event Center/Senior Center/Adaptive Recreation.
Ms. Neumann also noted that all restrictions for outdoor aquatic centers are lifted as of May 2021,
therefore the aquatic center will be able to function and operate as it was in 2019. Opening day is
June 5, 2021. Season passes and discount tickets will be available. Swimming lessons will be offered
as well. Ms. Neumann noted that the department is recruiting lifeguards/aquatic center staff.
UNFINISHED BUSINESS
11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-821 -
FRANCHISE AGREEMENT WITH ART'S PLACE
Marc Sebora, City Attorney, spoke before the Council. Mr. Sebora explained that at the last Council
meeting this ordinance/franchise agreement was reviewed to allow Compass Occasions, dba Art's
Place, to use public right-of-way to place tables/chairs, flower planters and other appurtenances for
their facility. No changes have been made to the franchise agreement since the last meeting.
Motion by Czmowski, second by Begnaud, to approve second reading and adoption of Ordinance No.
21-821. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye;
Forcier — aye. Motion carried unanimously.
12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-822 — AN
ORDINANCE AMENDING SECTION 154.024 AND SECTION 154.116 OF CITY CODE
REGARDING ENCROACHMENTS AND CONSTRUCTION AND MAINTENANCE OF
PARKING LOTS
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that this ordinance
contains two zoning amendments pertaining to parking lot requirements for paving and curb/gutter and
for yard space encroachments in easement areas. No other comments or changes have been made to the
ordinance since the last Council meeting where it was presented.
CITY COUNCIL MINUTES May 11, 2021
Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance No.
21-822. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye;
Forcier — aye. Motion carried unanimously.
NEW BUSINESS
13. APPROVE/DENY ESTABLISHING STAFFING LEVELS AND PUBLIC WINDOW HOURS AT
NEW POLICE FACILITY
Tom Gifferson, Police Chief, presented before the Council. Chief Gifferson explained that the new police
facility was designed without a communications center and therefore affected employees will be
terminated/laid off no later than September 1, 2021. Chief Gifferson noted that there is a need to retain
some communication center personnel to continue to perform ancillary duties currently assigned to
communications personnel. Chief Gifferson provided three options for the Council to consider for
staffing levels and public window hours at the new facility. Chief Gifferson is recommending the option
to retain two full-time dispatchers and re -assign their job classification to Police Administrative
Specialists. This would allow the new facility to maintain public lobby hours 16 hours per day Monday -
Friday. When the public window is closed such as overnight and weekends, the facility has designed a
"safe room" that patrons can access for safety and where a phone will be available for patrons to locate an
officer.
Motion by Czmowski, second by Forcier, to approve Option 1 as presented. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
14. APPROVE/DENY RESOLUTION NO. 15310 — RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR WASTEWATER TREATMENT FACILITY HEADWORKS
IMPROVEMENTS PROJECT (LETTING NO. 3, PROJECT NO. 21-03)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that two bids were
received for this project. The low bidder was identified as Rice Lake Construction Group of Deerwood,
Minnesota. The bid came in at $4,138,070.00 which was 15% lower than the final engineer's estimate.
The City's Resource Allocation Committee has reviewed the project's total cost and associated funding
and have no concerns with implementing these improvements as proposed.
Motion by Czmowski, second by Begnaud, to approve Resolution No. 15310. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
15. APPROVE/DENY ENGINEERING SERVICES AGREEMENT WITH NERO ENGINEERING
FOR WASTEWATER TREATMENT FACILITY HEADWORKS IMPROVEMENTS PROJECT
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that staff is requesting that
the Council approve an engineering services agreement with Nero Engineering to provide project bidding
process support and construction administration/inspection. These services will focus on the consultant
working day-to-day with the City's contractor to implement the project improvements while staff
concentrates on maintaining wastewater treatment facility operations as construction proceeds under
normal flow conditions.
Motion by Christensen, second by Czmowski, to approve engineering services agreement with Nero
Engineering. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta —
aye; Forcier — aye. Motion carried unanimously.
16. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 25, 2021, AT 4:00 P.M.
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CITY COUNCIL MINUTES May 11, 2021
Motion by Czmowski, second by Begnaud, to approve setting budget workshop for May 25, 2021, at
4:00 p.m. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye;
Forcier — aye. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from March 22, 2021
MISCELLANEOUS
18. STAFF UPDATES
Tim Gratke — Mr. Gratke noted that, like the PRCE Department, the wastewater treatment facility/water
treatment facility is also looking for summer seasonal employees.
Tom Gifferson — Chief Gifferson spoke about upcoming special events and how they relate to mask
mandates that will be in effect until the order is lifted.
19. COUNCIL/MAYOR UPDATE
Mayor Forcier — Mayor Forcier noted that the Veterans' group is distributing poppies. The red
poppy is a nationally recognized symbol of sacrifice worn by Americans since World War I to honor
those who served and died for our country in all wars. It reminds Americans of the sacrifices made
by our veterans while protecting our freedoms. Wear a poppy to honor those who have worn our
nation's uniform. Mayor Forcier noted that he was provided poppies to distribute and they are at the
City Center for staff and members of the public.
ADJOURNMENT
Motion by Christensen, second by Czmowski, to adjourn at 6:50 p.m. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator