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06-16-20 PCM MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 16, 2020 5:30 p.m. 1.CALL TO ORDER 5:30P.M. The June 16, 2020Planning Commission meeting was called to order by ViceChairman Lofdahl at 5:30 p.m.Members in bold were present ChairmanWick, Vice ChairLofdahl, Commissioner Garberg, Commissioner Wirt,Commissioner Sebesta, Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum (present), City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora (present), City Attorney and Andrea Schwartz (present), City of Hutchinson Permit Technician 2.PLEDGE OF ALLEGIANCE 3.CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED May 19, 2020. Motion by Commissioner Hantge. Second by Commissioner Sebesta. Motion to Approve – Motion to Reject 4.PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT AND SITE PLAN FOR IMPROVEMENTS TO WEST ELEMENTARY SCHOOL LOCATED AT 875 SCHOOL RD SW. Dan Jochum, City Planner addressed the Commission and Brian Mohr and Daron VanderHeiden of the Hutchinson Public School gave a brief overview of the project. Mr. Jochum then covered the staff report. The existing building will consist of Early Education (currently the brown building rd to the North). The new addition will be for first through 3grade. This will all be one connected building but acting as two separate buildings. Each section of the building will have its own parking area and drive through/pick up area. Commissioner Hantge questioned how signage will be posted and what will happen if a driver ends up in the wrong parking lot. Mr. VanderHeiden explained that there will be additional staff on site the first couple weeks of school to help with this issue. Minutes Hutchinson Planning Commission June 16, 2020 Page 2 Commissioner Lofdahl asked if the two south parking areas could be combined to one entrance. It was explained that the School District is trying to not make any changes to the south parking areas. There was discussion regarding the need for all four accesses and separate parking lots. Commissioner Hantge asked staff if there could be a left turn lane put into School Rd (like the one on South Grade Rd for the Middle School). Mr. Jochum answered that it could be a possibility. Commissioner Wirt asked if fire trucks could access ok? This would be to the east and west. Motion by Commissioner Wirt,second by Commissioner Forcier to close hearing at 6:02 p.m. Motion by Commissioner Sebestato approve with the eleven recommended conditions (striking item 3). Second by Commissioner Garberg. (there was discussion regarding item 3) Commissioner Hantge would like 3 access points. Commissioner Forcier would be in favor of 4 to keep cars off the road more. Commissioner Garberg is in favor of 4 accesses due to the middle 2 parking areas being used at separate times. Commissioner Forcier – yes Commissioner Sebesta – yes Commissioner Hantge – no Vice Chairman Lofdahl – yes Commissioner Wirt – yes Commissioner Garberg – yes Motion to Approve – Motion to Reject Motion approved. Items will be on City Council agenda on 06/23/2020. Motion to close hearing – Motion to approve with staff recommendations – Motion to reject B. CONSIDERATION OF A PRELIMINARY/FINAL PLAT, VACATION OF EASEMENTS AND SITE PLAN AT 327 AND 479 HWY 7 E. Commissioner Hantge will abstain from this item due to his involvement with the item. Dan Jochum, City Planner addressed the Commission and Jim Fahey gave a brief overview of the project. Mr. Jochum then covered the staff report. There may be a need to develop a developer’sagreement added to the conditions. Minutes Hutchinson Planning Commission June 16, 2020 Page 3 Vice Chairman Lofdahl questioned the private utilities. Randy Jenniges(SEH) spoke about the current and future mains and services. Each building will have a separate line and meter. Vice Chairman Lofdahl also asked about fencing or screening due to the closeness to residential zoning. There was discussion about the screening. Motion by Commissioner Forcier, second by Commissioner Wirt to close hearing at 6:39 p.m. Motion by Commissioner Forcier to approve with twentyrecommended conditions (adding in a condition to write up developer’sagreement before building permits are issues). Second by Commissioner Sebesta. Motion to Approve – Motion to Reject Motion approved. Items will be on City Council consent agenda on 06/23/2020. Motion to close hearing – Motion to approve with staff recommendations – Motion to reject 5.NEW BUSINESS A. CONSIDERATION OF A SITEPLAN FOR 1105 BENJAMIN AVE SE. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. There was some discussion regarding sheet flow of the water. Motion by Commissioner Wirtto approve with 8 recommended conditions. Second by Commissioner Forcier Motion approved. Items will be on City Council consent agenda on 06/23/2020. Motion to close hearing – Motion to approve with staff recommendations – Motion to reject 6.UNFINISHED BUSINESS A. NONE 7.COMMUNICATION FROM STAFF A. UPCOMING MEETINGS– We do not currently have any items for the July meeting. 8.ADJOURNMENT Motion was made by Commissioner Wirtto adjournthe meeting, second by Lofdahl. Minutes Hutchinson Planning Commission June 16, 2020 Page 4 Meeting was adjournedat 6:51 p.m.