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PC Packet 11.15.16 AGENDA HUTCHINSON PLANNING COMMISSION Tuesday,November 15, 2016 5:30 p.m. 1.CALL TO ORDER 5:30 P.M. 2.PLEDGE OF ALLEGIANCE 3.CONSENT AGENDA A.CONSIDERATION OF MINUTES DATED OCTOBER 18, 2016. 4.PUBLIC HEARINGS A.CONSIDERATION OF A PRELIMINARY AND FINAL PLAT FOR NOKES ADDITION TO ISLAND VIEW HEIGHTS, LOCATED AT 1860 AND 1852 ISLAND VIEW CIR SW, SCOTT NOKES, APPLICANT 5.NEW BUSINESS 6.UNFINISHED BUSINESS 7.COMMUNICATION FROM STAFF A.Upcoming Meetings 8.ADJOURNMENT MINUTES HUTCHINSON PLANNING COMMISSION Tuesday,October18, 2016 5:30 p.m. 1.CALL TO ORDER 5:32P.M. The October18, 2016 Planning Commission meeting was called to order by Chair Hantgeat 5:30 p.m. Members in bold were present Chair Hantge,Commissioner Kalenberg,Commissioner Norton, Commissioner Arndt, Commissioner Wick, Commissioner Forcier,andCommissioner Fahey. Also present were Dan Jochum, City Planner,Kent Exner, City Engineer, Marc Sebora,City Attorney,and Andrea Schwartz, City Permit Technician. 2.PLEDGE OF ALLEGIANCE 3.WELCOMEING OATH OF OFFICE Jessica Forcier 4.CONSENT AGENDA A.CONSIDERATION OF MINUTES DATED September 20, 2016. Motion by Commissioner Fahey, Second by Commissioner Arndt. Motion approved. Motion to Approve–Motion to Reject 5.PUBLIC HEARINGS A.CONSIDERATION OF A CONDITIONAL USE PERMIT FOR THE OPERATION OF AN ASSISTED LIVING FACILITY IN AN R-2 ZONING DISTRICT LOCATED AT 225 SHADY RIDGE RD NW. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission’s packets. Mr. Jochum stated the need for the permit because the facility was closedfor more than one year, the old permit had expired. There will be no physical change to interior or exterior of the building. The facility will have all licensing. Mr. Jochum showed the commissioners the issue of hard surface in the city right- of-way. The west portion of the existing parking lot will need to be returned to turf in the boulevardarea and the 5 foot setback.The existing parking lot will Minutes Hutchinson Planning Commission October 18, 2016 Page 2 lose 4 parking spaces. There should still be adequate parking space for employees and visitors. Jan Sutter, 312 Connecticut St NW, Hutchinson,questioned security. She is concerned about adequate parking. If there is not enough parking in the lot are public allowed to park on the street? Dan repliedyes. Jeff Kreig 9401 TrentonLn N, Maple Grove, addressed the security issue. There is no need or issue for dedicated security. Motion by Kalenberg,second by Arndtto close hearing at 5:43p.m. Motion by Commissioner Faheyto approve with 6Staff recommendations. Second by Kalenberg. Motion approved. Item will be on City Council consent agenda on 10/25/2016. Motion to close hearing –Motion to approve with staff recommendations–Motion to reject B.CONSIDERATION OF A CONDITIONAL USE PERMIT FOR CONSTRUCTION OF A DRIVE THROUGH AUTOMATIC TELLER MACHINE (ATM) IN A C-4 ZONING DISTRICT LOCATED AT1060 HIGHWAY 15 S. Dan Jochum, City Planner, addressed the Commission. John Rodeberg,SEH, gave an overview of the project on behalf of Novation Credit Union. Mr. Rodebergexplained the traffic flow(south to north). There will be islands on all ends to help with traffic. Peaktraffic is Friday at noon hour. Lane is designed for 4 vehicles at a time. Commissioner Arndtaskedhow this willaffect Jay Malone Motorstent sales. This should help confine and controltraffic atthis time. Mr. Jochum reviewed the application as documented in the Commission’s packets. Mr. Jochum noted that ATM’s are allowed in a C-4 zone. The City will need to locate and have updated record of the utilities in this area. Water main is close to ATM machine. Commissioner Arndt questioned adequate parking for the mall when we have other operations going. (Garden Center, Jay Malone). Dan replied thatthere is adequate parking. The mall has more parking than they need. Commissioner Kalenbergasked if thereis any lighting Minutes Hutchinson Planning Commission October 18, 2016 Page 3 Todd Brandel, 1267 Denver Ave SE, Hutchinson (Novation Representative), statedthis is under a parking lot light Motion by FaheySecond by Arndtto close public hearing at 5:56p.m. Motion by Commissioner Kalenbergto recommend approval with the Staff recommendations 1-5, Second by Commissioner Fahey. Motion approved. Item will be on City Council consent agenda 10/25/2016. Motion to close hearing –Motion to approve with staff recommendations–Motion to reject 6.NEW BUSINESS 7.UNFINISHED BUSINESS 8.COMMUNICATION FROM STAFF A.Upcoming Meetings Dan Jochum noted that one application has been received for the November Planning Commission meeting. 9.ADJOURNMENT Motion by Commissioner Arndt, Second by Commissioner Kalenbergto adjourn at 5:58p.m. DIRECTORS REPORT –PLANNING DEPARTMENT To:Hutchinson Planning Commission From:Dan Jochum, AICP and City of Hutchinson Planning Staff Date:November 10,2016forNovember 15, 2016, Planning Commission Meeting Application:Consideration of a one lot preliminary and final plat of Nokes Addition to Island View Heights Applicant:Scott Nokes PRELIMINARY AND FINAL PLAT OF NOKES ADDITION TO ISLAND VIEW HEIGHTS The property ownerisrequesting to replat twolotsin Island View Heights Sixth Additioninto one lot. The new plat is proposed to be calledNokes Addition to Island View Heights. Preliminary and Final Plat Nokes Addition to Island View Heights Planning Commission –11/15/16 Page 2 GENERAL INFORMATION Existing Zoning:R-2 PD Property Location:1852and 1860 Island View Circle SW Existing Lot Sizes:1852 Island View Circle SW–13,480sq. ft. 1860Island View Heights SW –14,810sq. ft. Proposed Lot Size:28,290 square feet Existing Land Use:Vacant Adjacent Land Use And Zoning:Residential. R2-PD Zoning Comprehensive Land Use Plan:Medium Density Residential Neighborhood Zoning History:This property was originally platted in 2004 and has remained vacant since that time. Applicable Regulations:Sections153.36 and 153.50 of the City Code Preliminary and Final Plat: The proposed Nokes Addition to Island View Heights combines two existing lots into one lot. The property ownerproposes to build a new home on the property one the plat is completed. D The newlot will be approximately 28,290 square feet or about .65 acres.Minimum lot area in the R-2district is required to be at least 8,400square feet. There are other considerations that staff would like the Planning Commission to discuss/consider. 1)Infrastructure Utilization –When developments are originally built infrastructure is sized to accommodate the amount of lots/homes in the development. When lot land is “re-platted” into larger lots the infrastructure is not fully utilized, and more importantly there are less users of the infrastructure to pay for maintenance and future repairs to the infrastructure. In addition, the City collects sewer and water availability charges, also known as SAC/WAC fees when a lot is developed with a home. In this instance the City will not have the opportunity to collect the $4,050 in SAC/WAC fees on one of the lots due to it being combined into another lot. 2)Future Assessment Liability –Having larger lots leads to homeowners incurring larger assessments since assessments are typically administered on a property frontagebasis meaning the more lineal feet in front of a property the larger the Preliminary and Final Plat Nokes Addition to Island View Heights Planning Commission –11/15/16 Page 3 assessment.The purpose of this item is to make the homeowners and Planning Commission aware of the future assessment liability. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a)Conforms to the preliminary plat; (b)Conforms tothe design standards set forth in this chapter; (c)Conforms to the adopted Comprehensive Plan; and (d)Is in accordance with all requirements and laws of this state. Discussion: The Planning Commission should discuss the items above and determine ifthis type of plat is acceptable in relation to this request, as well as potential future requests like this. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the preliminary and final plat and vacation of easements approval: 1.The applicantsshall record the final platwith McLeod County. 2.Easements as noted on preliminary plat to be vacated,must be vacated prior to plat being recorded. 3.Any future accessory buildings must be placed in the rear yard and not in any easement areas. 4.If the lot isplatted as proposed,future assessments will be larger due to the increased front footage ofthe properties. 5.Thelot is allowed a 24 foot curb cut for access from the street. Any future access off of Prairie View Dr. SW for possible accessory structures would need to be approved by the City Engineer. 6.The fees that were agreed to in the original Island View Heights Sixth Addition subdivision agreement will have to be paid before building permits are issued for a project. Those fees include $175 for each of the originaltwo lots for parks and playground feesand $800 electric service territory fee for each lot. In addition, Sewer Availability Charges and Water Availability Charges shall be paid for the two original lots prior to building permits being issues. Those fees are $2,300 sewer availability charge, $1,750 water availability chargeper lot. 7.The City Engineer may require a subdivision agreement be developed betweenCityand the property ownerprior to the City’s execution of the Final Plat document.