03-23-21 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MARCH 23, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Brandon
Begnaud, Chad Czmowski, and Dave Sebesta. Others present in the Council Chambers were Matt
Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Czmowski, to approve agenda as presented. Roll call vote was
taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion
carried unanimously.
2. INVOCATION — Christ the King Lutheran Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15292 — Accepting Donation of $2735.34 from Hutchinson Farmers' Market
Towards Lighting Project at Depot Pavilion
Motion by Czmowski, second by Christensen, to approve Resolution No. 15292. Roll call vote was
taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion
carried unanimously.
Matt Jaunich introduced the new Parks/Recreation/Community Education Director, Lynn
Neumann. Ms. Neumann introduced herself to the Council and provided information on her
background.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 9, 2021
Motion by Sebesta, second by Czmowski, to approve minutes as presented. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
CITY COUNCIL MINUTES March 23, 2021
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration of Non -Waiver of Tort Liability Limits for General Liability
(b) Consideration for Approval to Purchase a 2021 Felling Trailer from Titan Machinery for
Creekside
(c) Consideration for Approval of Collateral Assignment of Payment Under Redevelopment
Agreement with KGB Cornerstone Commons LLC
(d) Consideration for Approval of Resolution No. 15288 — Resolution Approving Site Plan at 225
Shady Ridge Road NW with Favorable Planning Commission Recommendation
(e) Consideration for Approval of Resolution No. 15291 — Resolution Approving Site Plan for Police
Station Facility Located at 205 Washington Avenue East with Favorable Planning Commission
Recommendation
(f) Consideration for Approval of Off -Site Gambling Permit for Hutchinson American Legion Post
96 on July 14, 2021, at 301 Ontario Street SE (Veterans' Memorial Field)
(g) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Begnaud, to approve consent agenda. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. ASSESSMENT HEARING & PROJECT AWARD FOR 2021 PAVEMENT MANAGEMENT
PROGRAM PROJECT (LETTING NO. 1, PROJECT NO. 21-01)
(a) Approve/Deny Resolution No. 15289 - Resolution Accepting Bid and Awarding Contract
(b) Approve/Deny Resolution No. 15290 - Resolution Adopting Assessment
Kent Exner, City Engineer, presented before the Council. Mr. Exner reviewed the project which
includes improvements to Harrington Street SW, Clinton Avenue SW, Merrill Street SW, Church
Street SW and Lyndale Avenue SW. Rec Center parking lot improvements are included within the
program which is scheduled to start early May and hope to be completed by early June before the
aquatic center opens. Street improvements will then begin in June. The project is scheduled to be
completed by mid -September. Mr. Exner noted that seven bids were received and the low bidder was
identified as Landwehr Construction of St. Cloud, Minnesota, with a bid of $1,712,276.00 which was
approximately 17% lower than the final engineer's estimate.
Mr. Exner spoke about the assessment rates applied and the practice that has been applied according
to street width. This is a practice that was put in place several years ago on a project that had streets
with varying street widths within the project. At that time, it was decided to apply credits for varying
street widths to provide fairness amongst property owners. Mr. Exner explained that the practice is
not identified within the City's assessment policy and therefore moving forward most likely will not
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CITY COUNCIL MINUTES March 23, 2021
be applied to projects. Council Members voiced their agreement with Mr. Exner's approach. Mr.
Exner spoke about assessment rates and terms for this project.
No members of the public addressed the Council.
Motion by Czmowski, second by Begnaud, to close public hearing. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
Motion by Czmowski, second by Christensen, to approve Resolution Nos. 15289 and 15290. Roll
call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye.
Motion carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
9. PUBLIC WORKS YEAR END REPORT
Kent Exner, Public Works Director/City Engineer, provided the department's year-end report. Mr.
Exner noted that the Public Works and Engineering Departments are comprised of engineering,
streets & roadways, cemetery, airport, HATS facility, water, wastewater and storm water. Mr. Exner
reviewed the core services and the primary services within each department. Mr. Exner also reviewed
significant accomplishments in 2020 and major goals & objectives for 2021. Mr. Exner also spoke
about information received from the community survey. He reviewed the pavement management
system and spoke about utility rates.
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY POLICE DISPATCH FUNCTION LAYOFF SEVERANCE PROPOSALS
AND PROVIDE DIRECTION FOR CITY ADMINISTRATION TO MOVE FORWARD WITH
THE SEVERANCE PROGRAMS
Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that
voluntary and involuntary severance proposals have been formulated for employees in positions that are
proposed to be eliminated in conjunction with the termination of the City's emergency police dispatch
communications function. These functions are proposed to be terminated no later than August 31, 2021.
Ms. Ewing explained employee eligibility for the severance program and reviewed both the voluntary
and involuntary severance proposals. There are currently six dispatch employees in the department —
three full time and three part time. There is a possibility that two of those positions may be retained
within the department's reception and records areas.
Motion by Czmowski, second by Sebesta, to approve police dispatch layoff severance proposals. Roll
call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye.
Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process iten2s.)
CITY COUNCIL MINUTES March 23, 2021
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Planning Commission Minutes from December 15, 2020
(b) City of Hutchinson Financial Report and Investment Report for February 2021
c) Hutchinson Housing & Redevelopment Authority Board Minutes from February 16, 2021
d) Motor Vehicle 2020 Recap
(e) 2020 Residential Leaf Vacuum Service Report
MISCELLANEOUS
12. STAFF UPDATES
Tom Gifferson — Mayor Forcier asked if the speed trailer could be placed on 2nd Avenue SW near Park
Elementary as a citizen informed him that motorists appeared to be going excessively fast. Chief
Gifferson affirmed that the speed trailer could be placed in the area as requested.
Matt Jaunich — Mr. Jaunich noted that he and other city officials are meeting with representatives from
the League of Minnesota Cities this week. He also noted that the City and the Hutchinson Utilities
Commission are three years into the PILOT agreement. The agreement states that after three years City
and HUC representatives would meet to review how things are going. Mr. Jaunich asked for two
volunteers from the Council for this meeting and review. Council Members Czmowski and Begnaud
volunteered.
13. COUNCIL/MAYOR UPDATE
Brandon Begnaud — Council Member Begnaud asked the Council's opinion on beginning to meet in
the Council Chambers again in person as things are starting to open up a bit more. Matt Jaunich
noted that April 15, 2021, was a date given by the governor's office as a "return to work date" for
those organizations that had required employees to work from home. He noted that it is really the
comfort level of the Council and staff could make accommodations in the Chambers to make Council
Members feel the most safe. Mayor Forcier suggested perhaps meeting in person in the Chambers
the first meeting in May. All Council Members noted they were comfortable meeting in person
beginning the first meeting in May, other than Council Member Czmowski who noted he can't risk
being in quarantine the busiest time of the year for his business so he will continue meeting virtually
until he is fully vaccinated.
Chad Czmowski — Council Member Czmowski asked when street sweeping would begin. Kent
Exner noted that the street sweeper is out and about and the services have started.
ADJOURNMENT
Motion by Sebesta, second by Christensen, to adjourn at 6:40 p.m. Roll call vote was taken: Christensen
— aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
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