02-23-21 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 23, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Brandon Begnaud, Chad
Czmowski, and Dave Sebesta. Member absent was Mary Christensen. Others present in the Council
Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City
Engineer.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Sebesta, second by Czmowski, to approve agenda as presented. Roll call vote was taken:
Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously.
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15281 — Resolution Accepting $50.00 Donation from Jonathan & Judy Hartzler
to the Law Enforcement Memorial Park Fund
(b) Resolution No. 15282 — Resolution Accepting Donation of Street Light Banners from Hutchinson
Center for the Arts
Motion by Czmowski, second by Begnaud, to approve Resolution Nos. 15281 and 15282. Roll call
vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 9, 2021
(b) Workshop of February 9, 2021 — Motion to adjourn — change Cook to Begnaud.
Motion by Czmowski, second by Begnaud, to approve the minutes with correction to the Workshop
minutes. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye.
Motion carried unanimously.
CITY COUNCIL MINUTES February 23, 2021
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15279 — Resolution Approving Disposal of Parks
and Rec Department Surplus Property (Zamboni)
(b) Consideration for Approval of Resolution No. 15280 — Resolution Transferring From Community
Improvement Fund to the Police Facility Construction Fund
(c) Consideration for Approval of 2021-2024 Mosquito Management Professional Services
Agreement
(d) Consideration for Approval of Items for 2021 Pavement Management Program Project (Letting
No. 1, Project No. 21-01)
1. Resolution No. 15283 — Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15284 — Resolution for Hearing on Proposed Assessment
(e) Consideration for Approval of Resolution No. 15286 - Resolution Authorizing Historic
Hutchinson to Conduct a Historical Assessment and Recovery of Artifacts at the Franklin House
(f) Consideration for Approval of Amending City of Hutchinson Boards and Commission Schedule
(g) Consideration for Approval of Setting Public Hearing for Small Cities Development Rental Rehab
Program (Southdale Apartments Project)
(h) Reappointment of Mike Becker and Rhonda Schwarze to Senior Advisory Board to January 2024
(i) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Forcier, to approve consent agenda with the exception of Item 7(e).
Item 7(e) had further discussion. Council Member Czmowski stated the Franklin House has been a
house for over 100 years according to Historic Hutchinson and then questioned what has changed to
conduct the assessment. It talking to past Council Member Bill Arndt, Mayor Forcier didn't think it
was a structure as there is not rough -cut lumber so this may have peaked the interest of the
assessment.
Motion by Czmowski, second by Sebesta, to approve Item 7(e). Roll call vote was taken: Sebesta —
aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy.
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CITY COUNCIL MINUTES February 23, 2021
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
8. FIRE DEPARTMENT YEAR END REPORT
Fire Chief Mike Schumann presented the Hutchinson Fire Department annual report for 2020. The
report included information on accomplishments, new firefighters, firefighter roster count, upcoming
retirements, response information, public relations and fire safety education, operational data and
capital improvement schedule. Chief Schumann also talked about COVID and how it changed
everything for everyone. The Fire Department had a pandemic response prior to COVID, but the
response has since been revamped. The focus of the Department is to keep people healthy and safe a
prevent exposure and not impacting or lessoning customer service or response.
9. PLANNING/ZONINGBUILDING DEPARTMENT YEAR END REPORT
Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum
provided a review of activities in 2020 for the planning/zoning/building department. Information
included in the presentation pertained to counts of building/plumbing/mechanical permits, annual
permits and valuation totals, new residential construction information and construction activity, new
housing starts, vacant lot information, and planning commission/land use items. Mr. Jochum noted,
due to COVID, no rental inspections were done in 2020, but the program remains positive in keeping
rental properties safe.
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY REQUEST TO SEEK BID PROPOSALS FOR SOURCE SEPARATED ORGANIC
MATERIAL PROCESSING SYSTEM EQUIPMENT AT CREEKSIDE
Motion by Czmowski, second by Sebesta, to approve seeking bids for source -separated organic material
processing equipment at Creekside. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud —
aye; Forcier — aye. Motion carried unanimously.
11. APPROVE/DENY ISSUING TOBACCO LICENSE TO DG RETAIL, LLC (DBA DOLLAR
GENERAL)
Motion by Czmowski, second by Begnaud, to approve issuing tobacco license to DG Retail, LLC, dba
Dollar General. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye.
Motion carried unanimously.
12. APPROVE/DENY RESOLUTION NO. 15285 — RESOLUTION AUTHORIZING COOPERATIVE
CONSTRUCTION AGREEMENT NO. 1044805 FOR TRUNK HWY 7/22 & MONTANA STREET
CROSSING IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT N O. 20-02)
Motion by Czmowski, second by Sebesta, to approve Resolution No. 15285. Roll call vote was taken:
Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously.
13. APPROVE/DENY RESOLUTION NO. 15273 — RESOLUTION ACCEPTING BID & AWARDING
CONTRACT FOR TRUNK HIGHWAY 7/22 & MONTANA STREET CROSSING IMPROVEMENTS
PROJECT (LETTING NO. 2, PROJECT NO. 20-02)
CITY COUNCIL MINUTES February 23, 2021
Motion by Czmowski, second by Forcier, to approve Resolution No. 15273. Roll call vote was taken:
Sebesta — aye; Czmowski — aye; Sebesta; Begnaud — aye; Forcier — aye. Motion carried unanimously.
14. APPROVE/DENY HUTCHINSON LAKES & RIVER IMPROVEMENTS PHASE 1 ENGINEERING
SERVICES AGREEMENT WITH BOLTON & MENK INC.
Todd Hubmer, Senior Project Manager of Bolton & Menk presented before the Council. The City has a
great investment in Otter & Campbell Lakes restoration projects. The State of Minnesota has allocated
$3.1 million to the City of Hutchinson for the restoration of Campbell & Otter Lakes. This phase will be
focused on reducing the sediment load received by the two lakes from the Crow River and upstream
tributaries. This may include: wetland restoration, stormwater best management practices, riparian and
Lakeshore restoration and an in -stream sediment forebay. This will stabilize the river banks, expand
recreational opportunities and create diversity of habitat. At this point, we are in the preliminary design
phase and will be getting input from residents.
Council Member Czmowski asked Mr. Hubmer to explain the sediment forebay. Mr. Hubmer said the
focus is on where the Crow River dumps into Cambell Lake. The filtration would be a rock arch to allow
water to pass through and around it. This would make it possible to go in and remove the sediments.
Motion by Czmowski, second by Begnaud, to approve Hutchinson Lakes & River Improvements Phase 1
Engineering Services Agreement with Bolton & Menk, Inc. Roll call vote was taken: Sebesta — aye;
Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Hutchinson Housing & Redevelopment Authority Board Minutes from January 19, 2021
b) Public Arts Commission Minutes from January 13, 2021, and February 4, 2021
(c) City of Hutchinson Financial Report and Investment Report for January 2021
MISCELLANEOUS
16. STAFF UPDATES
Matt Jaunich — City Administrator Matt Jaunich stated the new PRCE Director, Lynn Neumann will be
starting on Monday, March 15 as well as the core planning group for the new police station will be meeting
Thursday, February 25 at 1:30 p.m. The plan for the police station is 90% complete and the goal is to have it
to the Planning Commission in March.
17. COUNCIL/MAYOR UPDATE
Chad Czmowski — Council Member Czmowski requested an update, from City Administrator, Matt Jaunich,
for plans for the pool this summer. Mr. Jaunich informed Czmowski and the Council it is his desire the city
will have a pool season. With the new PRCE Director starting Monday, March 15th, there will be discussion
as to what the pool season will look like under the COVID restrictions. Czmowski suggested a reservation
system similar to the local Wheel and Cog Children's Museum or Maple Grove's Central Park Skate Loop.
Czmowski also stated the Council should mentally prepare how to fund the possible deficit the pool may
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CITY COUNCIL MINUTES February 23, 2021
experience with the COVID restrictions. Jaunich replied staff will be formulating a plan over the next couple
of months.
ADJOURNMENT
Motion by Sebesta, second by Czmowski, to adjourn at 6:47p.m. Roll call vote was taken: Sebesta—aye;
Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator