02-09-21 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 9, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Brandon
Begnaud, Chad Czmowski, and Dave Sebesta. Others present in the Council Chambers were Matt
Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that an item will to be added to the agenda as 11.5 —
Consideration of Letter to MPCA.
Motion by Christensen, second by Sebesta, to approve agenda with the additional item noted. Roll
call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier —
aye. Motion carried unanimously.
2. INVOCATION — River at MSP Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 26, 2021
(b) City Administrator Performance Review Summary of January 26, 2021
Council Member Christensen noted that under Item 11 in the regular minutes her name was included
in the roll call vote and she was not present. Therefore, her name needs to be removed.
Motion by Christensen, second by Sebesta, to approve minutes with the correction noted. Roll call
vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye.
Motion carried unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
CITY CO UNCIL MINUTES February 9, 2021
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Authorizing Lease Extension with Innovative Foam
(b) Consideration for Approval of Authorizing Rent Catch-up Agreement With Laser Dynamics
(c) Consideration for Approval of Resolution No. 15278 — State of Minnesota Grants to Political
Subdivisions: Betterments of Otter Lake and Campbell Lake, the South Fork of the Crow River
and Other Tributaries to the Lakes
(d) Appointment of Robin Kashuba to HRA Board to August 2022
(e) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Sebesta, to approve Consent Agenda L Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Christensen, second by Czmowski, with Forcier abstaining, to approve Consent Agenda H.
Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier
— aye. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
9. FIRE DEPARTMENT YEAR END REPORT
Due to the fire chief being called away to a fire call, the year-end report will be given at a later date.
UNFINISHED BUSINESS
10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 20-820 — AN
ORDINANCE ADOPTING REVISIONS TO SECTIONS 11.02 AND 11.08 OF THE
HUTCHINSON CITY CHARTER
Marc Sebora, City Attorney, explained that at the January 12, 2021, meeting, the City Council considered
the first reading of Ordinance No. 20-820 related to City Charter amendments. No changes have been
made to the ordinance since that meeting.
Motion by Czmowski, second by Begnaud, to approve second reading and adoption of Ordinance No.
20-820. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye;
Forcier — aye. Motion carried unanimously.
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CITY CO UNCIL MINUTES February 9, 2021
NEW BUSINESS
11. APPROVE/DENY WATER AND WASTEWATER SCADA SYSTEM IMPROVEMENTS DESIGN
AND BIDDING PHASE SERVICES AGREEMENT WITH ADVANCED ENGINEERING AND
ENVIRONMENTAL SERVICES, INC.
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that at the last Council
meeting staff provided a detailed overview of the project. This engineering services agreement is to
administer the final design effort associated with the proposed SCADA system improvements project.
The identified cost of this arrangement is in the not -to -exceed amount of $198,000.00.
Motion by Czmowski, second by Christensen, to approve water and wastewater SCADA system
improvement design and bidding phase services agreement. Roll call vote was taken: Christensen — aye;
Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
11.5 APPROVE/DENY LETTER TO MPCA FOR REQUEST TO PROCEED
Kent Exner, City Engineer, noted that the City is having issues with MPCA staff approving the
Headworks project. Due to the issues and the timeline that the City is working under, City staff is
requesting that a letter be sent to the MPCA penned by the mayor. The letter will only be sent if staff
cannot work out the issues. Mr. Exner spoke about how this is affecting the project.
Motion by Czmowski, second by Sebesta, to approve letter to MPCA for request to proceed with
Headworks project. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye;
Sebesta — aye; Forcier — aye. Motion carried unanimously.
12. APPROVE/DENY ADOPTING 2021 LEGISLATIVE PRIORITIES
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this list is
established on an annual basis and is a document that is used to communicate the City's legislative
concerns/issues both to the public and to the City's local legislators. In addition, this document could be
used when making trips to the State Capitol. Mr. Jaunich noted that these items can be changed or added
at the Council's desire.
Council Member Sebesta asked Chief Gifferson about the permit to purchase fees. Chief Gifferson noted
that the department processes approximately 200 applications per year. The Chief spoke about the
process used when approving the applications. Chief Gifferson supports being reimbursed for the
application process and therefore it is on the list of legislative priorities. State law does not allow local
municipalities to charge fees for these applications.
Council Member Begnaud asked about controlling the sale of strong beer, spirits and wine. He noted that
the reasoning in the opposition is to minimize the risks associated with youth access, however he
expressed that the opposition language should also include the economic impact it would have on the city
budget.
Motion by Czmowski, second by Sebesta, to approve 2021 legislative priorities with the additional
language noted in the controlling the sale of strong beer, spirits and wine legislative priority. Roll call
vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye.
Motion carried unanimously.
CITY CO UNCIL MINUTES February 9, 2021
13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 23, 2021, AT 4:15 P.M. TO
REVIEW FINAL REPORT OF SOURCE -SEPARATED ORGANICS MATERIAL COMPOSTING
OPTIONS STUDY
Motion by Christensen, second by Czmowski, to approve setting Council workshop for February 23,
2021, at 4:15 p.m. to review final report of source -separated organics material composting options study.
Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier —
aye. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Library Board Minutes from December 14, 2020
(b) Hutchinson Utilities Commission Minutes from December 16, 2020
(c) City of Hutchinson Financial Report and Investment Report for December 2020
MISCELLANEOUS
15. STAFF UPDATES
Kent Exner — Mr. Exner noted that the McLeod County NE Ring Road Phase 2 Project Development
includes a public engagement process and information should be out in the next week or so on that. He
also noted that a water main break occurred in the alley behind Citizens Bank over the weekend.
Tom Gifferson — Chief Gifferson reported that 25 turkeys were captured and harvested last week from
the Pishney Lane neighborhood.
Matt Jaunich — Mr. Jaunich noted that City offices will be closed on Monday, February 151h, for
Presidents' Day Holiday
16. COUNCIL/MAYOR UPDATE
Gary Forcier — Mayor Forcier requested residents to adopt a fire hydrant in their neighborhoods and
keep them cleaned out from the snow.
Mary Christensen — Council Member Christensen inquired about options for the homeless, especially
with the bitter cold weather. Chief Gifferson noted that Common Cup is a good resource for
homeless individuals and the police department could provide individuals with other resources as
well if asked.
ADJOURNMENT
Motion by Christensen, second by Czmowski, to adjourn at 6:10 p.m. Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
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CITY CO UNCIL MINUTES February 9, 2021
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator