01-26-21 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JANUARY 26, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Brandon Begnaud, Chad
Czmowski, and Dave Sebesta. Council Member absent was Mary Christensen. Members were present
via electronic means. Others present in the Council Chambers were Matt Jaunich, City Administrator,
Marc Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Item 11 will need to be tabled due to the absence of
Council Member Christensen. State law requires that Charter amendments be approved by all council
members.
Motion by Czmowski, second by Begnaud, to approve agenda as noted. Roll call vote was taken:
Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
2. INVOCATION — Hunter's Ridge
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15274 — Resolution Accepting $2000.00 Donation from Village Ranch to
Hutchinson Police Department Towards Purchase of New Radar
(b) Resolution No. 15275 — Resolution Accepting $100.00 Donation from Westlund Associates Inc.
to Hutchinson Parks Department Towards New Playground Equipment at Hutchinson Jaycee
Women's Park
Motion by Czmowski, second by Begnaud, to approve Resolution Nos. 15274 and 15275. Roll call
vote was taken: Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Council Member
Czmowski commented that the Hutchinson Jaycee Women no longer exists and they have been a co-
ed group with the Hutchinson Jaycees since the late 1990s. He asked that the name of the park be
reconsidered. Mr. Jaunich noted that that has already been discussed and planned and will be
presented at an upcoming Council meeting. Motion carried unanimously.
Kent Exner, City Engineer, presented before the Council. Mr. Exner recognized John Olson who
was named as the APWA Public Works Manager of the Year. Mr. Exner outlined the various
areas of public works that Mr. Olson is involved in and has accomplished.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
CITY CO UNCIL MINUTES January 26, 2021
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 12, 2021
Motion by Czmowski, second by Sebesta, to approve minutes as presented. Roll call vote was taken:
Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club on April 16,
2021, at 3M Club Building and on September 11, 2021, at McLeod County Fairgrounds
(b) Consideration for Approval of Purchase of Leaf Vacuum
(c) Consideration for Approval of Federal Aviation Administration Entitlement Transfer
(d) Consideration for Approval of Amending Resolution No. 15261 — Attachment A (2021 Position
Classification Table
(e) Appointment of Deb Card to Bicycle/Pedestrian Advisory Committee to August 2022
(f) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Sebesta, to approve Consent Agenda. Roll call vote was taken:
Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
PUBLIC HEARING FOR WASTEWATER HEADWORKS IMPROVEMENTS PROJECT
(LETTING NO. 3, PROJECT NO. 21-03)
(a) Approve/Deny Resolution No. 15276 — Resolution Ordering Improvement and Preparation of Plans
and Specifications
(b) Approve/Deny Resolution No. 15277 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that staff
has been working with its consultant, Nero Engineering, to bid the Wastewater Treatment Facility
Headworks Improvements project early this spring to hopefully capitalize on a competitive
contracting environment. The project will be funded with approximately $3.5 million in bonding and
approximately $1.8 million from the wastewater funds. It was noted that the MPCA is currently
communicating some hesitations to allow the full scope of these improvements to proceed prior to the
City receiving a renewed wastewater effluent permit so the timely delivery of this project may be in
jeopardy. Tim Gratke, Water/Wastewater Manager, provided details of the project and a project
overview to the Council. Mr. Exner spoke about MPCA concerns regarding the project and the
City's effluent permit.
No public comments were received.
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CITY CO UNCIL MINUTES January 26, 2021
Motion by Czmowski, second by Forcier, to close public hearing. Roll call vote was taken: Begnaud
— aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
Motion by Czmowski, second by Sebesta, to approve Resolution Nos. 15276 and 15277. Roll
call vote was taken: Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion
carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
9. CREEKSIDE SOILS YEAR END REPORT
Andy Kosek, Creekside Soils General Manager, presented before the Council. Mr. Kosek provided a
year-end review of activities at the compost facility. Mr. Kosek reviewed the mission statement, the
refuse fund and budget, the compost fund and budget, and bagged sales information. A couple of
notable items include bagged sales far exceeding projections due to the ideal spring and the stay at
home order and bit con sales far exceeding projections as well. Mr. Kosek also reviewed the
objectives for 2021 including implementing a new compost screening process and keeping staff
healthy.
10. REVIEW OF WATER AND WASTEWATER SUPERVISORY CONTROL AND DATA
ACQUISITION (SCADA) SYSTEM NEEDS ASSESSMENT REPORT
Kent Exner, City Engineer, presented a detailed assessment report completed by Advanced
Engineering and Environmental Services, Inc. of the existing water and wastewater supervisory
control and data acquisition systems while identifying future needs and improvements. Tim Gratke,
Water/Wastewater Manager, provided an overview of the report and associated cost estimations.
Total project costs are estimated at approximately $2 million. A portion of the project may be
bonded. The intention is that ultimate delivery of the project can occur later this year.
UNFINISHED BUSINESS
11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 20-820 — AN
ORDINANCE ADOPTING REVISIONS TO SECTIONS 11.02 AND 11.08 OF THE
HUTCHINSON CITY CHARTER
Motion by Czmowski, second by Sebesta, to table this item to February 9, 2021. Roll call vote was
taken: Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
NEW BUSINESS
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process iten2s.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Housing & Redevelopment Authority Board Minutes from December 15, 2020
CITY CO UNCIL MINUTES January 26, 2021
MISCELLANEOUS
13. STAFF UPDATES
Kent Exner — Mr. Exner spoke about the Hwy 212 Corridor improvements. He also mentioned that
there are developments for a roundabout at CSAH 115/Jefferson Street in 2022. Mr. Exner also spoke
about snow removal operations.
Matt Jaunich — Mr. Jaunich reminded the Council of the workshop prior to next Council meeting to
discuss and review a fund balance policy. He also noted that the new PRCE Director should be named
by the end of week
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Sebesta, second by Begnaud, to adjourn at 7:05 p.m. Roll call vote was taken: Begnaud —
aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
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