11-24-2020 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, NOVEMBER 24, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Dave Sebesta and Mary Christensen. Members were present via electronic means. Others present in the
Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner,
City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Sebesta, to approve agenda as presented. Roll call vote was taken:
Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
2. INVOCATION — Christ the King Lutheran Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15234 — Resolution Accepting $6000 Donation from Thomas Daggett for Two
New Memorial Benches and Pads Around the Riverside Park Playground
Motion by Czmowski, second by Christensen, to approve Resolution No. 15234. Roll call vote was
taken: Christensen —aye; Cook —aye; Czmowski —aye; Sebesta —aye; Forcier —aye. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Bryan Sieve, Century 9 Theaters, presented before the Council. Mr. Sieve noted that his theater has
been in the community for 20 years and has thrived. Mr. Sieve explained that due to the COVID-19
pandemic, his business has been devastated. Mr. Sieve spoke before the Council on how upper level
decisions by the state government are devastating businesses such as his. Mr. Sieve noted that his
business has received a grant from the Hutchinson EDA which he is very grateful for, however only
covers a portion of the property taxes. Mr. Sieve noted that his industry needs support from the local
government to send to the Governor's office related to a potential bill Rep. Baker is presenting
related to the use of rainy day money for industries like Sieve's. He asked that a formal Resolution of
Support be considered to forward to the Governor's Office. Council Member Cook suggested
sending a letter of support to the Governor's Office now due to the timing of things. He suggested
that the letter urge the State to provide financial assistance to businesses such as movie theaters. A
Resolution can be considered at the next Council meeting. Mr. Jaunich will work with Mr. Sieve on
drafting a letter of support.
APPROVAL OF MINUTES
CITY COUNCIL MINUTES November 24, 2020
(a) Regular Meeting of November 10, 2020
(b) Canvassing Board Minutes of November 13, 2020
Council Member Cook noted that a correction needs to be made in the Public Hearing section.
Council Member Cook stated that the minutes read "Council Member Cook feels that the assessments
should be prorated on corner lots to be fair and consistent." Council Member Cook noted that
"corner lots" needs to be replaced with "street widths".
Motion by Cook, second by Christensen, to approve the minutes with the correction noted. Roll call
vote was taken: Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye.
Motion carried unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of 2021 Invocation Schedule
(b) Appointment of Tim Hacker to Planning Commission to March 2023 (Filling Jessica Forcier's
Term)
(c) Consideration for Approval of Application to Conduct Off -Site Gambling for Hutchinson Hockey
Association, Inc. at Crow River Golf Club on January 16, 2021
(d) Consideration for Approval of Resolution No. 15236 — Resolution Calling for Public Hearing on
Modification to the Development Program for Development District No. 4, the Proposed
Modification of Tax Increment Financing District No. 4-16 Within the Development District, and
the Proposed Adoption of a Modified Tax Increment Financing Plan Therefor
(e) Consideration for Approval of Resolution No. 15237 — Resolution Adopting the City's Snow
Removal and Ice Control Policy
(f) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Sebesta, to approve consent agenda. Roll call vote was taken:
Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
8. REVIEW OF MCLEOD COUNTY CSAH 115 IMPROVEMENTS PROJECT PUBLIC
COMMENT REQUEST
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the McLeod
County Highway Department is currently requesting public comment in regard to the development of
an upcoming CSAH 115 improvements project. This corridor that runs from CSAH 7 to State TH 22
is a critical local and regional route from the City's point of view. Therefore, the City would like to
administer a review of potential comments that would be communicated to the County staff and their
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CITY COUNCIL MINUTES November 24, 2020
consultant engineer. Mr. Exner provided a proposed letter he has drafted with feedback related to the
improvement project. These items include comments/feedback related to the following areas:
County Fairgrounds access point, Montreal Street intersection, Sherwood Street intersection,
Jefferson Street intersection, Adams Street intersection, speed limits and roadway/intersection
lighting.
Council Member Cook asked if any provisions should be made related to a turning lane for entrance
into the Civil Air Patrol facility that will be constructed. Mr. Exner expressed that he feels the traffic
volume will not necessitate the need for a turn lane. Council Member Cook also suggested
commenting on paving more specific shoulder areas such as for bicyclists and at least six-foot paved
shoulders.
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY MN/DOT CONTRACT NO. 1045318 — TH 7/22 AND MONTANA STREET
CROSSING IMPROVEMENTS
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that MnDOT staff has
determined that an Advanced Construction agreement is necessary to allow the City to construct the TH
7/22 and Montana Street crossing improvements prior to all of the Federal Aid funding being allocated.
Mr. Exner also noted that MnDOT is requiring a formal Resolution be approved by the Council
approving the agreement and authorizing the proper officials to sign the agreement, therefore Resolution
No. 15238 has been distributed this evening for the Council's consideration.
Motion by Cook, second by Christensen, to approve Mn/DOT Contract No. 1045318 for the TH 7/22
and Montana Street crossing improvements along with Resolution No. 15238. Roll call vote was taken:
Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
10. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR DECEMBER 8, 2020, AT 4:00 P.M.
(REVIEW OF SUSTAINABLE FACILITIES ANALYSIS REPORT ON THE STATE THEATRE)
Matt Jaunich, City Administrator, asked that the Council set a workshop to review the report received
from Artspace.
Motion by Cook, second by Czmowski, to approve setting Council workshop for December 8, 2020, at
4:00 p.m. Roll call vote was taken: Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye;
Forcier — aye. Motion carried unanimously.
11. APPROVE/DENY SETTING CITY COUNCIL ORGANIZATIONAL MEETING FOR JANUARY
4, 2021
Motion by Czmowski, second by Christensen, to approve setting City Council organizational meeting for
January 4, 2021, at 9:00 a.m. Roll call vote was taken: Christensen— aye; Cook— aye; Czmowski —aye;
Sebesta — aye; Forcier — aye. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
CITY COUNCIL MINUTES November 24, 2020
(a) Hutchinson Housing & Redevelopment Authority Board Minutes from October 20, 2020
(b) City of Hutchinson Financial Report and Investment Report for October 2020
MISCELLANEOUS
13. STAFF UPDATES
Tom Gifferson — Chief Gifferson updated the Council on the police department's communication center.
Chief Gifferson noted that previously the decision was made not to continue with the communication
center once the new police facility is constructed. Chief Gifferson noted that this has been
communicated to his staff and as of December 2, 2020, the department will be down two full-time
communication center staff. Chief Gifferson noted that the communication center will be staffed with
part-time employees, however if another full-time position should leave, the department may not be able
to staff a communication center 24 hours a day. Conversations are being held with the McLeod County
Sheriff's Office to allow for additional coverage should the police department have such a need. Chief
Gifferson noted that he is also waiting to receive the department's permit for turkey harvesting.
Matt Jaunich — Mr. Jaunich noted that city offices are closed this week Thursday and Friday for
Thanksgiving; the Truth in Taxation hearing is set for next Thursday, December 3, 2020; and he asked
that council members be mindful of City committees/boards representations with a new council member
coming on.
14. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook spoke about traffic signals on Main Street/Hwy 15; he spoke
about planting additional trees on Century Avenue; and he spoke about the fountain in the Crow
River.
Gary Forcier — Mayor Forcier encouraged residents to continue supporting local restaurants through
ordering take-out.
ADJOURNMENT
Motion by Czmowski, second by Forcier, to adjourn at 6:25 p.m. Roll call vote was taken: Christensen —
aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
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