09-30-2020 HUCCP
HUTCHINSON UTILITIES COMMISSION
AGENDA
REGULAR MEETING
September 30, 2020
3:00 p.m.
1. CONFLICT OF INTEREST
2. APPROVE CONSENT AGENDA
a. Approve Minutes
b. Ratify Payment of Bills
3. APPROVE FINANCIAL STATEMENTS
4. OPEN FORUM
5. COMMUNICATION
a. City Administrator
b. Divisions
c. Human Resources
d. Legal
e. General Manager
6. POLICIES
a. Review Policies
i. Disconnection of Residential Services by HUC
ii. Disconnection of Commercial Services by HUC
iii. After hours Reconnection Policy
iv. Landlord Acknowledgement
v. Inserts with Utility Bills
vi. Identity Theft Red Flag Program
vii. MN Government Data Practices Act & Public Records Request
b. Approve Changes
None
7. UNFINISHED BUSINESS
8. NEW BUSINESS
a. Approval of RFP for Ground Mounted Ballasted Utility-Interactive Photovoltaic
System
b. Approval of Requisition #8539 to PE Services to prepare Written
Transmission Integrity Management Plan (IMP) & Moderate Consequence
Area (MCA) Assessment Process
9. ADJOURN
MINUTES
Regular Meeting Hutchinson Utilities Commission
Wednesday, August 26, 2020
Call to order 3:00 p.m.
President Don Martinez called the meeting to order. Members present: President Don
Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty
Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Attorney Marc Sebora;
1. Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes Correction to the Special Meeting Minutes; President
Martinez called the meeting to order not Morrow.
b. Ratify Payment of Bills
Motion by Commissioner Hanson, second by Commissioner Wendorff to approve
the Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
GM Carter presented the Financial Statements. Electric Division net loss increased
$56,625 over July 2019. GM Carter noted that there was no power cost adjustment
for July leaving the total at $249,268 YTD. There was an error in the system control
data which if caught before the bills were processed would have resulted in $62,205
being collected through the PCA for July. This amount will be added to the formula
for determining the PCA for August. Natural Gas Division had a net loss of $63,041,
which is a negative change of $82,819 from July of 2019.
Conversations were held on continuing trends or effects COVID-19 has had in the
divisions.
Motion by Commissioner Morrow, second by Commissioner Cheney to approve the
financial statements. Motion carried unanimously.
4. Open Forum
5. Communication
a. City Administrator Matthew Jaunich Absent
b. Divisions
i. Dan Lang, Engineering Services Manager Absent
ii. Dave Hunstad, Electric Transmission/Distribution Manager Absent
iii. Randy Blake, Production Manager Absent
iv. John Webster, Natural Gas Division Director Absent
v. Jared Martig, Financial Manager- Absent
c. Human Resources - Brenda Ewing Absent
1
d.Legal Marc Sebora
i. Nothing to Report
e. General Manager Jeremy Carter
i. Touched base with Dan on Capacitor Bank, originally thought to start this Fall,
but now ground work may not start until Spring and will continue through Fall
of next year.
ii. Insurance Update
iii. Projects going well - more maintenance than capital work is being done right
now.
iv. Continuing to review CDC and MN Dept. of Health on Covid-19 along with
updating the HUC Preparedness Plan.
6. Policies
a. Review Policies
i. Hutchinson Utilities Commission Establishing a New Electric/Natural Gas
Account
ii. Deposit Requirement Residential
iii. Deposit Requirement Commercial/Industrial
iv. Terminating Electric/Natural Gas Service by Customer
v. Errors in Billing
vi. Payment of Your Bill
vii. Automatic Bill Payment Plan
viii. Budget Payment Plan
ix. Minnesota Cold Weather Rule
No changes recommended at this time.
b. Approve Changes
i. Definition of Your Bill
ii. Explanation of Billing Procedure
GM Carter presented changes that are needed to the two policies.
Motion by Commissioner Cheney, second by Commissioner Hanson to approve the
policy changes. Motion carried unanimously.
7. Unfinished Business
a. None
8. New Business
a. Approve Rate Adjustments for 2020 & 2021
GM Carter recapped conversations that were held last month on the rate
adjustments for 2020 & 2021. HUC instituted the first 2-year rate track
adjustments back on Oct 1, 2018 & Oct 1 2019 on the various customer classes.
2
At the direction, the second 2-year rate track adjustments are attached
that follow the 6 & 9 year glide paths while keeping HUC revenue neutral. If
approved, this information will be presented at the City Council meeting on Sept.
8. The City Council would then have 2 weeks to consider approval or will veto at
the City Council meeting on Sept 22.
A motion by Commissioner Morrow, second by Commissioner Cheney to Approve
Rate Adjustments for 2020 & 2021. Motion carried unanimously.
b. Approve Sale of Capacity to NextEra Energy Marketing
GM Carter presented the Sale of Capacity to NextEra Energy Marketing. HUC
has agreed to terms with NextEra Energy Marketing for the sale of 21MW of
Zonal Resource Credits in the planning years 2025-2030 to NextEra Energy
Marketing, LLC. The agreement terms are $3,000 per MW-month x 21MW =
$63,000 per month. Conversations were held on the capacity contracts and
generators with existing fleet.
Mr. Sebora left the meeting at 3:32 pm.
A motion by Commissioner Hanson, second by Commissioner Cheney to
Approve the Sale of Capacity to NextEra Energy Marketing. Motion carried
unanimously.
c. Approve Rate Schedule for Electric Vehicle Chargers
GM Carter presented the Rate Schedule for Electric Vehicle Chargers. HUC
purchased an Electric Vehicle DC Fast Charger from Chargepoint, which typically
will fully charge an EV in 30 minutes using 70kwh of energy and will have a range
of 250 miles. HUC has worked with the City staff to find a location with public
parking that would be close to an existing electric infrastructure along with easy
access for customers, the location for this charger would be on the North side of
nd
2 Ave NW.
Conversations were held on using the existing Small General Rate (.09052/kwh)
as the EV charger rate.
A motion by Commissioner Hanson, second by Commissioner Morrow to approve
and match the current Small General Rate (.09052/kwh) as the EV charger rate to
be adjusted annually. Motion carried unanimously.
3
9.Adjourn
There being no further business, a motion by Commissioner Cheney, second by
Commissioner Wendorff to adjourn the meeting at 3:57p.m. Motion carried
unanimously.
__________________________
Robert Wendorff, Secretary
ATTEST: _________________________
Don Martinez, President
4
HUTCHINSON UTILITIES COMMISSION
COMBINED DIVISIONS
FINANCIAL REPORT FOR AUGUST, 2020
August, 2020 MonthYear to Date 66.67% of Year Comp.
20202019Diff.% Chng20202019Diff.% Chng Full Yr Bud% of Bud
Combined Division
Customer Revenue$ 2,855,440$ 2,814,176 $ 41,265 1.5%$ 22,423,806$ 24,079,155$ (1,655,349)(6.9%)$ 35,819,11662.6%
Sales for Resale$ 317,518$ 283,852$ 33,665 11.9%$ 1,685,895$ 1,850,711$ (164,816) (8.9%)$ 3,007,25056.1%
NU Transportation$ 96,363$ 95,802$ 5610.6%$ 675,575 $ 671,245$ 4,3310.6%$ 898,64075.2%
Electric Division Transfer$ 55,440$ 54,982$ 4580.8%$ 443,522 $ 439,855$ 3,6670.8%$ 665,28366.7%
Other Revenues$ 32,452$ 54,271$ (21,819)(40.2%)$ 688,243 $ 364,929$ 323,31588.6%$ 466,207147.6%
Interest Income$ 52,043$ 56,461$ (4,418) (7.8%)$ 343,863 $ 341,378$ 2,4850.7%$ 383,45689.7%
TOTAL REVENUES$ 3,409,257$ 3,359,544 $ 49,713 1.5%$ 26,260,904$ 27,747,273$ (1,486,368)(5.4%)$ 41,239,95263.7%
Salaries & Benefits$ 527,563$ 534,422$ (6,859) (1.28%)$ 4,400,987$ 4,050,013$ 350,9748.7%$ 6,946,88063.4%
Purchased Commodities$ 1,495,014$ 1,572,611 $ (77,597)(4.9%)$ 12,504,848$ 13,673,013$ (1,168,165)(8.5%)$ 19,252,47765.0%
Transmission$ 214,342$ 343,553$ (129,211)(37.6%)$ 1,607,953$ 1,955,035$ (347,082) (17.8%)$ 2,680,00060.0%
Generator Fuel/Chem.$ 92,741$ 101,178$ (8,436) (8.3%)$ 432,220 $ 390,416$ 41,80410.7%$ 825,87552.3%
Depreciation$ 327,083$ 327,083$ -0.0%$ 2,616,667$ 2,616,667$ - 0.0%$ 3,925,00066.7%
Transfers (Elect./City)$ 266,480$ 188,434$ 78,046 41.4%$ 1,688,320$ 1,507,471$ 180,84812.0%$ 2,532,47566.7%
Operating Expense$ 134,805$ 204,601$ (69,796)(34.1%)$ 1,508,659$ 1,648,527$ (139,869) (8.5%)$ 2,605,31357.9%
Debt Interest$ 89,542$ 97,334$ (7,792) (8.0%)$ 716,338 $ 778,671$ (62,333)(8.0%)$ 1,074,50766.7%
TOTAL EXPENSES$ 3,147,571$ 3,369,216 $ (221,645)(6.6%)$ 25,475,990$ 26,619,813$ (1,143,823)(4.3%)$ 39,842,52763.9%
NET PROFIT/(LOSS)$ 261,685$ (9,672)$ 271,358(2,805.5%)$ 784,914 $ 1,127,460$ (342,546) (30.4%)$ 1,397,42556.2%
Combined Divisions - Financial/Operating Ratios
AugustAugustYTD YTD 2020HUC
20202019Change20202019ChangeBudgetTarget
Gross Margin %34.3%29.2%5.1%32.2%32.2%0.0%34.6%26% - 28%
Operating Income Per Revenue $ (%)8.1%-0.1%8.1%2.1%5.0%-3.0%4.6%1%-4%
Net Income Per Revenue $ (%):7.7%-0.3%8.0%3.0%4.1%-1.1%3.4%0%-1%
Notes/Graphs:
HUTCHINSON UTILITIES COMMISSION
ELECTRIC DIVISION
FINANCIAL REPORT FOR AUGUST, 2020
August, 2020 MonthYear to Date 66.67% of Year Comp.
20202019Diff.% Chng20202019Diff.% Chng Full Yr Bud% of Bud
Electric Division
Customer Revenue$ 2,436,630$ 2,449,614$ (12,984)(0.5%)$ 16,163,909$ 17,103,777$ (939,869) (5.5%)$ 25,627,44863.1%
Sales for Resale$ 317,518$ 283,852 $ 33,66511.9%$ 1,685,895$ 1,850,711$ (164,816) (8.9%)$ 3,007,25056.1%
Other Revenues$ 11,085$ 27,091$ (16,006)(59.1%)$ 453,169$ 146,905$ 306,264208.5%$ 179,499252.5%
Interest Income$ 27,416$ 29,625$ (2,209) (7.5%)$ 183,084$ 182,224$ 8600.5%$ 208,45687.8%
TOTAL REVENUES$ 2,792,648$ 2,790,182$ 2,4660.1%$ 18,486,056$ 19,283,617$ (797,561) (4.1%)$ 29,022,65363.7%
Salaries & Benefits$ 402,498$ 399,937 $ 2,5610.6%$ 3,294,456$ 3,005,355$ 289,1019.6%$ 5,074,75964.9%
Purchased Power$ 1,272,598$ 1,374,280$ (101,682)(7.4%)$ 8,967,756$ 9,711,734$ (743,978) (7.7%)$ 13,480,33266.5%
Transmission$ 214,342$ 343,553 $ (129,211)(37.6%)$ 1,607,953$ 1,955,035$ (347,082) (17.8%)$ 2,680,00060.0%
Generator Fuel/Chem.$ 92,741$ 101,178 $ (8,436) (8.3%)$ 432,220$ 390,416$ 41,80410.7%$ 825,87552.3%
Depreciation$ 241,667$ 241,667 $ -0.0%$ 1,933,333$ 1,933,333$ -0.0%$ 2,900,00066.7%
Transfers (Elect./City)$ 218,676$ 147,172 $ 71,50448.6%$ 1,305,884$ 1,177,375$ 128,50910.9%$ 1,958,82666.7%
Operating Expense$ 101,519$ 145,248 $ (43,729)(30.1%)$ 996,228$ 1,156,313$ (160,084) (13.8%)$ 1,654,94360.2%
Debt Interest$ 44,471$ 46,555$ (2,083) (4.5%)$ 355,771$ 372,438$ (16,667) (4.5%)$ 533,65766.7%
TOTAL EXPENSES$ 2,588,512$ 2,799,588$ (211,076)(7.5%)$ 18,893,601$ 19,701,997$ (808,396) (4.1%)$ 29,108,39264.9%
NET PROFIT/(LOSS)$ 204,136$ (9,406)$ 213,543 (2,270.3%)$ (407,545)$ (418,380)$ 10,835(2.6%)$ (85,739)475.3%
August, 2020 MonthYear to Date 66.67% of Year Comp.
20202019Diff.% Chng20202019Diff.% Chng Full Yr Bud% of Bud
Electric Division
Residential5,670,0304,884,579 785,451 16.08%37,158,85434,555,845 2,603,009 7.53% 51,590,88972.0%
All Electric173,876142,547 31,32921.98%1,771,0321,747,789 23,243 1.33% 2,545,49769.6%
Small General1,653,9241,713,300 (59,376) (3.47%)12,147,78212,847,817 (700,035) (5.45%) 18,956,24864.1%
Large General7,442,7407,462,700 (19,960) (0.27%)52,690,58054,642,770 (1,952,190) (3.57%) 79,933,58365.9%
Industrial11,354,00011,657,000 (303,000)(2.60%)80,036,00080,536,000 (500,000) (0.62%) 129,279,66661.9%
Total KWH Sold 26,294,570 25,860,126 434,444 1.68% 183,804,248 184,330,221 (525,973)(0.29%) 282,305,88365.1%
Financial/Operating Ratios
AugustAugustYTD YTD 2020HUC
20202019Change20202019ChangeBudgetTarget
Gross Margin %29.3%23.5%5.7%24.9%24.6%0.2%28.7%24% - 28%
Operating Income Per Revenue $ (%)7.7%-0.2%7.8%-3.6%-1.3%-2.3%0.8%0%-5%
Net Income Per Revenue $ (%):7.3%-0.3%7.6%-2.2%-2.2%0.0%-0.3%0%-5%
Customer Revenue per KWH:$0.0927$0.0947-$0.0021$0.0876$0.0924-$0.0048$0.0903$0.0903
Total Power Supply Exp. per KWH:$0.0741$0.0813-$0.0071$0.0731$0.0780-$0.0049$0.0728$0.0728
Notes/Graphs:
Net Profit increased by $213,543 mostly due to decreased purchased power and transmission.
Sales for Resale of $317,518 consisted of $73,268 in market sales, $98,000 in capacity sales to Rice Lake and $146,250 in capacity sales to AEP. August 2019 Sales for
Resale of $283,852 consisted of $18,142 in market sales, $36,400 in monthly tolling fees from Transalta, $79,810 in Transalta energy sales, $13,500 in capacity sales to
AEP, and $136,000 in capacity sales to SMMPA. August 2018 Sales for Resale of $301,970 consisted of $14,960 in market sales, $35,600 in Transalta tolling fees,
$135,410 in Transalta energy sales, and $116,000 SMMPA capacity sales.
Overall Purchased Power decreased by $101,682. MRES purchases increased by $16 and market purchases/MISO costs decreased by $101,698.
August 2020 power cost adjustment was $.00803 bringing in an additional $214,798 for the month and $464,067 YTD.
Last year's power cost adjustment for August 2019 generated $284,369 in additional revenue for the month and $1,434,372 YTD.
HUTCHINSON UTILITIES COMMISSION
GAS DIVISION
FINANCIAL REPORT FOR AUGUST, 2020
August, 2020 MonthYear to Date 66.67% of Year Comp.
20202019Diff.% Chng20202019Diff.% Chng Full Yr Bud% of Bud
Gas Division
Customer Revenue$ 418,810$ 364,561$ 54,24914.9%$ 6,259,898$ 6,975,378$ (715,480)(10.3%)$ 10,191,66861.4%
Transportation$ 96,363$ 95,802$ 5610.6%$ 675,575 $ 671,245 $ 4,3310.6%$ 898,64075.2%
Electric Div. Transfer$ 55,440$ 54,982$ 4580.8%$ 443,522 $ 439,855 $ 3,6670.8%$ 665,28366.7%
Other Revenues$ 21,367$ 27,180$ (5,813) (21.4%)$ 235,074 $ 218,023 $ 17,0517.8%$ 286,70882.0%
Interest Income$ 24,628$ 26,836$ (2,209) (8.2%)$ 160,779 $ 159,154 $ 1,6251.0%$ 175,00091.9%
TOTAL REVENUES$ 616,608$ 569,362$ 47,2468.3%$ 7,774,848$ 8,463,655$ (688,807)(8.1%)$ 12,217,29963.6%
Salaries & Benefits$ 125,065$ 134,486$ (9,420) (7.0%)$ 1,106,531$ 1,044,658$ 61,8725.9%$ 1,872,12159.1%
Purchased Gas$ 222,416$ 198,331$ 24,08512.1%$ 3,537,092$ 3,961,279$ (424,187)(10.7%)$ 5,772,14561.3%
Operating Expense$ 33,286$ 59,353$ (26,067)(43.9%)$ 512,430 $ 492,215 $ 20,2164.1%$ 950,37053.9%
Depreciation$ 85,417$ 85,417$ -0.0%$ 683,333 $ 683,333 $ - 0.0%$ 1,025,00066.7%
Transfers (City)$ 47,804$ 41,262$ 6,54215.9%$ 382,436 $ 330,097 $ 52,33915.9%$ 573,64966.7%
Debt Interest$ 45,071$ 50,779$ (5,708) 0.0%$ 360,567 $ 406,233 $ (45,667)(11.2%)$ 540,85066.7%
TOTAL EXPENSES$ 559,059$ 569,628$ (10,569)(1.9%)$ 6,582,389$ 6,917,816$ (335,427)(4.8%)$ 10,734,13561.3%
NET PROFIT/(LOSS)$ 57,549$ (266)$ 57,815(21,721.1%)$ 1,192,459$ 1,545,840$ (353,380)(22.9%)$ 1,483,16480.4%
August, 2020 MonthYear to Date 66.67% of Year Comp.
20202019Diff.% Chng20202019Diff.% Chng Full Yr Bud% of Bud
Gas Division
Residential6,183,3226,349,264 (165,942)(2.61%)258,038,407297,656,818 (39,618,411) (13.31%) 422,479,00061.1%
Commercial7,643,3429,178,233 (1,534,891)(16.72%)197,596,844227,631,195 (30,034,351) (13.19%) 331,731,00059.6%
Industrial53,785,25953,735,205 50,0540.09%578,997,685570,813,914 8,183,7711.43% 803,079,00072.1%
Total CF Sold 67,611,923 69,262,702 (1,650,779)(2.38%) 1,034,632,936 1,096,101,927 (61,468,991) (5.61%) 1,557,289,00066.4%
Financial/Operating Ratios
AugustAugustYTD YTD 2020HUC
20202019Change20202019ChangeBudgetTarget
Gross Margin %58.7%59.0%-0.3%49.9%49.8%0.1%49.0%37%-42%
Operating Income Per Revenue $ (%)9.9%0.5%9.4%15.8%20.0%-4.1%13.8%11%-16%
Net Income Per Revenue $ (%):10.1%-0.1%10.1%16.2%19.1%-3.0%12.6%6%-11%
Contracted Customer Rev. per CF:$0.0037$0.0035$0.0002$0.0036$0.0040-$0.0004$0.0040$0.0040
Customer Revenue per CF:$0.0133$0.0097$0.0035$0.0087$0.0086$0.0001$0.0089$0.0089
Total Power Supply Exp. per CF:$0.0035$0.0031$0.0004$0.0036$0.0037($0.0001)$0.0039$0.0039
Notes/Graphs:
August 2020 net profit increased by $57,815 led by an increase in customer revenue along with a decrease in operating expenses.
August 2020 fuel cost credit adjustment was $0.15399/MCF totalling $2,749 for the month and $535,929 YTD.
August 2019 credits totalled $63,316 for the month and $693,478 YTD.
HUTCHINSONUTILITIESCOMMISSION
BALANCESHEET-CONSOLIDATED
AUGUST 31, 2020
ElectricGasTotalTotal Net Change
DivisionDivision20202019Total(YTD)
Current Assets
Cash 5,989,462.83 10,277,695.78 16,267,158.61 15,916,701.50 350,457.11
Petty Cash 680.00 170.00 850.00 850.00 -
Capital Expenditures - Five Yr. CIP 2,750,000.00 700,000.00 3,450,000.00 3,450,000.00 -
Payment in Lieu of Taxes 1,293,543.00 573,649.00 1,867,192.00 1,601,424.00 265,768.00
Rate Stabilization - Electric 261,197.43 - 261,197.43 372,736.68 (111,539.25)
Rate Stabilization - Gas - 651,306.61 651,306.61 651,306.61 -
Catastrophic Funds 400,000.00 100,000.00 500,000.00 500,000.00 -
Bond Interest Payment 2017 1,483,992.21 - 1,483,992.21 1,387,742.18 96,250.03
Bond Interest Payment 2012 - 1,496,887.52 1,496,887.52 1,477,629.18 19,258.34
Debt Service Reserve Funds 522,335.64 2,188,694.02 2,711,029.66 2,711,029.66 -
Total Current Assets 12,701,211.11 1 5,988,402.93 28,689,614.04 2 8,069,419.81 620,194.23
Receivables
Accounts (net of uncollectible allowances) 2,589,605.25 523,885.68 3,113,490.93 3,134,644.95 (21,154.02)
Interest 57,982.32 57,982.32 115,964.64 47,264.58 68,700.06
Total Receivables 2,647,587.57 5 81,868.00 3,229,455.57 3 ,181,909.53 47,546.04
Other Assets
1,500,545.79 475,404.48 1,793,220.76
Inventory 1,975,950.27 182,729.51
(44,370.77) 34,484.51 188,325.35
Prepaid Expenses (9,886.26) (198,211.61)
113,420.67 -
Sales Tax Receivable 113,420.67 56,626.93 56,793.74
Deferred Outflows - Electric 219,249.00 -
219,249.00 494,053.00 (274,804.00)
Deferred Outflows - Gas - 73,083.00
73,083.00 164,685.00 (91,602.00)
1,788,844.69 5 82,971.99 2,371,816.68 2 ,696,911.04 (325,094.36)
Total Other Assets
Total Current Assets 17,137,643.37 1 7,153,242.92 34,290,886.29 3 3,948,240.38 342,645.91
Capital Assets
Land & Land Rights 690,368.40 3,899,918.60 4,590,287.00 4,590,287.00 -
Depreciable Capital Assets 91,542,499.89 42,001,576.49 133,544,076.38 131,890,606.29 1,653,470.09
Accumulated Depreciation (59,833,715.62) (17,848,220.21) (77,681,935.83) (73,874,457.12) (3,807,478.71)
Construction - Work in Progress 16,457,578.45 382,127.67 16,839,706.12 16,207,483.26 632,222.86
Total Net Capital Assets 48,856,731.12 2 8,435,402.55 77,292,133.67 7 8,813,919.43 (1,521,785.76)
Total Assets 6 5,994,374.49 4 5,588,645.47 1 11,583,019.96 1 12,762,159.81 ( 1,179,139.85)
HUTCHINSONUTILITIESCOMMISSION
BALANCESHEET-CONSOLIDATED
AUGUST 31, 2020
ElectricGasTotalTotal Net Change
DivisionDivision20202019Total(YTD)
Current Liabilities
Current Portion of Long-term Debt
Bonds Payable 645,000.00 1,455,000.00 2,100,000.00 1,995,000.00 105,000.00
Bond Premium - 185,608.32 185,608.32 185,608.32 -
Accounts Payable 2,249,413.38 594,680.41 2,844,093.79 3,508,057.08 (663,963.29)
Accrued Expenses
Accrued Interest 133,414.08 135,212.52 268,626.60 292,001.58 (23,374.98)
Accrued Payroll 140,727.42 43,084.86 183,812.28 112,909.80 70,902.48
Total Current Liabilities 3,168,554.88 2 ,413,586.11 5,582,140.99 6 ,093,576.78 (511,435.79)
Long-Term Liabilities
Noncurrent Portion of Long-term Debt
2017 Bonds 15,405,000.00 - 15,405,000.00 16,050,000.00 (645,000.00)
2012 Bonds - 11,075,000.00 11,075,000.00 12,530,000.00 (1,455,000.00)
Bond Premium 2012 577,132.56 974,443.31 1,551,575.87 1,770,641.15 (219,065.28)
Pension Liability - Electric 2,686,985.00 - 2,686,985.00 2,700,290.00 (13,305.00)
Pension Liability - Electric OPEB 76,502.00 - 76,502.00 72,192.00 4,310.00
Pension Liability - Nat Gas - 895,662.00 895,662.00 900,097.00 (4,435.00)
Pension Liability - Nat Gas OPEB - 25,501.00 25,501.00 24,064.00 1,437.00
Accrued Vacation Payable 380,134.01 146,202.28 526,336.29 477,451.52 48,884.77
Accrued Severance 81,360.39 33,739.79 115,100.18 106,630.34 8,469.84
Deferred Outflows - Electric 550,772.00 - 550,772.00 804,800.00 (254,028.00)
Deferred Outflows - Nat Gas - 183,591.00 183,591.00 268,267.00 (84,676.00)
Total Long-Term Liabilities 19,757,885.96 1 3,334,139.38 33,092,025.34 3 5,704,433.01 (2,612,407.67)
Net Position
Retained Earnings 43,067,933.65 29,840,919.98 72,908,853.63 70,964,150.02 1,944,703.61
Total Net Position 43,067,933.65 2 9,840,919.98 72,908,853.63 7 0,964,150.02 1,944,703.61
Total Liabilities and Net Position 65,994,374.49 4 5,588,645.47 111,583,019.96 1 12,762,159.81 (1,179,139.85)
Hutchinson Utilities Commission
Cash-Designations Report, Combined
8/31/2020
Change in
Financial Annual Balance, Balance, Cash/Reserve
InstitutionCurrent Interest RateInterestAugust 2020 July 2020 Position
Savings, Checking, Investmentsvariesvariesvaries 28,689,614.04 28,292,381.68 397,232.36
Total Operating Funds 28,689,614.04 28,292,381.68 397,232.36
Combined Divisions - Total Funds 28,689,614.04 28,292,381.68 397,232.36
Restricted Funds:
Debt Reserve RequirementsBond Covenants - sinking fund 2,980,879.73 2,716,337.53 264,542.20
Debt Reserve RequirementsBond Covenants -1 year Max. P & I 2,711,029.66 2,711,029.66 -
Total Restricted Funds 5,691,909.39 5,427,367.19 264,542.20
Excess Reserves Less Restrictions, Combined 22,997,704.65 22,865,014.49 132,690.16
Designated Funds:
Operating ReserveMin 60 days of 2020 Operating Bud. 5,981,005.00 5,981,005.00 -
Rate Stabalization Funds 912,504.04 912,504.04 -
PILOT FundsCharter (Formula Only) 1,867,192.00 1,867,192.00 -
Catastrophic FundsRisk Mitigation Amount 500,000.00 500,000.00 -
Capital Reserves5 Year CIP ( 2020-2024 Fleet & Infrastructure Maintenance) 3,450,000.00 3,450,000.00 -
Total Designated Funds 12,710,701.04 12,710,701.04 -
Excess Reserves Less Restrictions & Designations, Combined 10,287,003.61 10,154,313.45 132,690.16
Financial/Operating Ratios
YEYEYEYEYTDHUC
20162017201820192020Target
Debt to Asset32.2%40.2%37.7%34.9%34.7%<50%
Current Ratio3.063.363.935.115.07>2.0
RONA2.17%1.82%3.16%2.25%0.78%>0%
Notes/Graphs:
Change in Cash Balance (From 12/31/14 to 8/31/2020)
Month End ElectricElec. ChangeNatural GasGas Change TotalTotal Change
8/31/2020 12,701,211 15,988,403 28,689,614
12/31/2019 12,124,142 577,070 13,837,040 2,151,363 25,961,181 2,728,433
12/31/2018 15,559,867 (3,435,725) 12,335,998 1,501,042 27,895,864 (1,934,683)
12/31/2017 23,213,245 (7,653,378) 10,702,689 1,633,309 33,915,934 (6,020,070)
12/31/2016 8,612,801 14,600,444 9,500,074 1,202,615 18,112,875 15,803,059
12/31/2015 6,170,790 2,442,011 9,037,373 462,701 15,208,163 2,904,712
12/31/2014 3,598,821 2,571,969 6,765,165 2,272,208 10,363,986 4,844,177
* 2017's Signifcant increase in cash balance is due to issuing bonds for the generator project.
Hutchinson Utilities Commission
Cash-Designations Report, Electric
8/31/2020
Change in
Financial Annual Balance, Balance, Cash/Reserve
InstitutionInterestAugust 2020 July 2020 Position
Current Interest Rate
Operating Funds:
Savings, Checking, Investmentsvariesvariesvaries 28,689,614.04 28,292,381.68 397,232.36
Total HUC Operating Funds 28,689,614.04 28,292,381.68 397,232.36
Electric Division - Total Funds 12,701,211.11 12,440,216.84 260,994.27
Restricted Funds:
Debt Restricted RequirementsBond Covenants - sinking fund 1,483,992.21 1,385,770.85 98,221.36
Debt Restricted RequirementsBond Covenants -1 year Max. P & I 522,335.64 522,335.64 -
Total Restricted Funds 2,006,327.85 1,908,106.49 98,221.36
Excess Reserves Less Restrictions, Electric 10,694,883.26 10,532,110.35 162,772.91
Designated Funds:
Operating ReserveMin 60 days of 2020 Operating Bud. 4,367,899.00 4,367,899.00 -
Rate Stabalization Funds$400K-$1.2K 261,197.43 261,197.43 -
PILOT FundsCharter (Formula Only) 1,293,543.00 1,293,543.00 -
Catastrophic FundsRisk Mitigation Amount 400,000.00 400,000.00 -
Capital Reserves5 Year CIP ( 2020-2024 Fleet & Infrastructure Maintenance) 2,750,000.00 2,750,000.00 -
Total Designated Funds 9,072,639.43 9,072,639.43 -
Excess Reserves Less Restrictions & Designations, Electric 1,622,243.83 1,459,470.92 162,772.91
Financial/Operating Ratios
YEYEYEYEYTDAPPA RatioHUC
201620172018201920205K-10K Cust.Target
Debt to Asset Ratio (* w/Gen.)16.7%35.4%35.7%34.1%34.7%50.1%<50%
Current Ratio3.574.363.635.264.712.43>2.0
RONA-0.4%-0.6%-0.3%-0.4%-0.7%NA>0%
Notes/Graphs:
Hutchinson Utilities Commission
Cash-Designations Report, Gas
8/31/2020
Change in
Financial Annual Balance, Balance, Cash/Reserve
InstitutionCurrent Interest RateInterestAugust 2020 July 2020 Position
Operating Funds:
Savings, Checking, Investmentsvariesvariesvaries28,689,614.0428,292,381.68397,232.36
Total HUC Operating Funds 28,689,614.04 28,292,381.68 397,232.36
Gas Division - Total Funds 15,988,402.93 15,852,164.84 136,238.09
Restricted Funds:
Debt Restricted RequirementsBond Covenants - sinking fund 1,496,887.52 1,330,566.68 166,320.84
Debt Restricted RequirementsBond Covenants -1 year Max. P & I 2,188,694.02 2,188,694.02 -
Total Restricted Funds 3,685,581.54 3,519,260.70 166,320.84
Excess Reserves Less Restrictions, Gas 12,302,821.39 12,332,904.14 (30,082.75)
Designated Funds:
Operating ReserveMin 60 days of 2020 Operating Bud. 1,613,106.00 1,613,106.00 -
Rate Stabalization Funds$200K-$600K 651,306.61 651,306.61 -
PILOT FundsCharter (Formula Only) 573,649.00 573,649.00 -
Catastrophic FundsRisk Mitigation Amount 100,000.00 100,000.00 -
Capital Reserves5 Year CIP ( 2020-2024 Fleet & Infrastructure Maintenance) 700,000.00 700,000.00 -
Total Designated Funds 3,638,061.61 3,638,061.61 -
Excess Reserves Less Restrictions & Designations, Gas 8,664,759.78 8,694,842.53 (30,082.75)
Financial/Operating Ratios
YEYEYEYEYTDHUC
20162017201820192020APGA RatioTarget
Debt to Asset51.2%47.6%40.7%36.1%34.5%TBD<50%
Current Ratio2.592.744.334.965.55TBD>2.0
RONA5.6%5.0%8.3%6.4%3.0%TBD>0%
Notes/Graphs:
HUTCHINSON UTILITIES COMMISSION
Investment Report
For the Month Ended August 31, 2020
InterestCurrentDate ofDate ofParCurrentPurchaseUnrealizedPremiumNext
InstitutionDescriptionRateYTMPurchaseMaturityValueValueAmountGain/(Loss)(Discount)Call Date
Wells FargoMoney Market0.010%0.010%NANA - 36,874.77 - - -N/A
Wells FargoFHLMC0.320%0.320%07/20/202010/20/2022 305,000.00 305,244.00 305,000.00 244.00 -01/20/2021
Wells FargoCD's1.700%1.700%02/21/202002/22/2022 245,000.00 250,708.50 245,000.00 5,708.50 -N/A
Wells FargoCD's1.300%1.300%03/31/202009/30/2021 245,000.00 248,150.70 245,000.00 3,150.70 -N/A
Wells FargoCD's1.900%1.900%08/21/201908/23/2021 174,000.00 177,085.02 174,000.00 3,085.02 -N/A
Wells FargoCD's2.500%2.500%04/02/201904/05/2021 245,000.00 248,547.60 245,000.00 3,547.60 -N/A
Wells FargoCD's1.250%1.250%04/08/202004/08/2021 245,000.00 246,759.10 245,000.00 1,759.10 -N/A
Wells FargoFHLMC0.325%0.325%08/04/202002/03/2023 467,000.00 466,500.31 467,011.22 (510.91) 11.2202/03/2021
Wells FargoCD's0.500%0.698%07/30/202007/30/2025 245,000.00 245,347.90 245,000.00 347.90 -01/30/2021
Wells FargoCD's2.000%2.000%08/29/202008/22/2022 200,000.00 205,928.00 200,000.00 5,928.00 -09/29/2020
Wells FargoCD's0.200%0.200%06/25/202006/23/2021 248,000.00 248,235.60 248,000.00 235.60 -N/A
Wells FargoCD's0.200%0.200%06/25/202012/28/2020 74,000.00 74,031.82 74,000.00 31.82 -N/A
Wells FargoCD's1.700%1.700%01/31/202005/03/2021 245,000.00 247,685.20 245,000.00 2,685.20 -N/A
Wells FargoCD's1.750%1.750%01/29/202007/29/2021 245,000.00 248,699.50 245,000.00 3,699.50 -N/A
Broker Total25.2% 3,183,000.00 3,249,798.02 3,183,011.22 29,912.03 11.22
Cetera Investment ServicesMoney Market0.100%0.100%N/AN/A - 265,142.08 - - -N/A
Cetera Investment ServicesMunicipal Bonds2.300%1.715%12/11/201710/01/2020 100,000.00 100,171.00 101,595.00 (1,424.00) 1,595.00N/A
Cetera Investment ServicesMunicipal Bonds2.875%2.121%04/29/201609/01/2021 250,000.00 255,815.00 259,467.50 (3,652.50) 9,467.50N/A
Cetera Investment ServicesMunicipal Bonds3.751%2.399%04/29/201611/01/2021 250,000.00 255,980.00 267,330.00 (11,350.00) 17,330.00N/A
Cetera Investment ServicesMunicipal Bonds3.139%2.190%12/11/201709/01/2021 300,000.00 305,619.00 310,116.00 (4,497.00) 10,116.00N/A
Cetera Investment ServicesMunicipal Bonds3.436%3.436%12/20/201812/15/2021 50,000.00 48,995.00 45,155.00 3,840.00 (4,845.00)N/A
Cetera Investment ServicesMunicipal Bonds2.655%2.208%12/11/201703/01/2022 300,000.00 308,616.00 305,314.92 3,301.08 5,314.92N/A
Cetera Investment ServicesMunicipal Bonds3.000%3.118%12/20/201808/01/2022 50,000.00 51,808.00 50,377.67 1,430.33 377.67N/A
Cetera Investment ServicesMunicipal Bonds3.633%3.116%12/20/201809/01/2022 250,000.00 261,892.50 257,217.48 4,675.02 7,217.48N/A
Cetera Investment ServicesMunicipal Bonds3.240%3.240%11/17/201702/15/2023 80,000.00 77,974.40 69,633.48 8,340.92 (10,366.52)N/A
Cetera Investment ServicesMunicipal Bonds3.650%3.004%12/20/201802/01/2023 250,000.00 261,615.00 256,165.00 5,450.00 6,165.00N/A
Cetera Investment ServicesMunicipal Bonds3.075%3.236%12/20/201806/01/2023 50,000.00 52,965.00 49,746.15 3,218.85 (253.85)N/A
Cetera Investment ServicesMunicipal Bonds2.500%3.181%12/20/201808/01/2023 35,000.00 36,329.30 34,320.05 2,009.25 (679.95)N/A
Cetera Investment ServicesMunicipal Bonds3.400%3.148%12/20/201811/01/2023 125,000.00 131,086.25 126,376.25 4,710.00 1,376.25N/A
Cetera Investment ServicesMunicipal Bonds3.400%3.148%12/20/201811/01/2023 65,000.00 68,103.75 65,715.65 2,388.10 715.65N/A
Cetera Investment ServicesMunicipal Bonds5.290%2.724%04/18/201906/01/2023 260,000.00 286,158.60 291,059.96 (4,901.36) 31,059.96N/A
Cetera Investment ServicesMunicipal Bonds2.854%3.173%12/20/201802/01/2024 100,000.00 105,039.00 99,605.96 5,433.04 (394.04)N/A
Cetera Investment ServicesMunicipal Bonds2.977%3.246%12/20/201803/15/2024 250,000.00 267,725.00 248,743.99 18,981.01 (1,256.01)N/A
Cetera Investment ServicesMunicipal Bonds1.940%1.821%01/13/202005/01/2024 65,000.00 68,321.50 65,570.70 2,750.80 570.70N/A
Cetera Investment ServicesMunicipal Bonds2.528%1.918%01/13/202012/01/2024 100,000.00 104,879.00 102,999.53 1,879.47 2,999.53N/A
Cetera Investment ServicesMunicipal Bonds3.922%3.429%12/20/201812/01/2024 204,000.00 227,531.40 208,181.10 19,350.30 4,181.10N/A
Cetera Investment ServicesMunicipal Bonds5.742%3.658%04/11/201908/01/2024 430,000.00 400,141.80 464,344.41 (64,202.61) 34,344.41N/A
Cetera Investment ServicesMunicipal Bonds4.400%3.221%04/11/201907/01/2025 500,000.00 535,820.00 539,101.11 (3,281.11) 39,101.1107/01/2023
Cetera Investment ServicesMunicipal Bonds5.640%3.007%04/18/201908/15/2025 205,000.00 183,167.50 169,737.95 13,429.55 (35,262.05)N/A
Cetera Investment ServicesMunicipal Bonds3.743%2.740%04/18/201909/15/2025 215,000.00 243,502.55 228,334.53 15,168.02 13,334.53N/A
Cetera Investment ServicesMunicipal Bonds3.379%1.934%08/19/201910/01/2025 310,000.00 340,804.70 339,739.18 1,065.52 29,739.18N/A
Cetera Investment ServicesMunicipal Bonds5.600%1.186%07/28/202012/01/2025 45,000.00 52,711.65 55,250.55 (2,538.90) 10,250.55N/A
Cetera Investment ServicesMunicipal Bonds4.250%3.258%04/11/201901/01/2026 500,000.00 550,375.00 529,769.03 20,605.97 29,769.03N/A
Cetera Investment ServicesMunicipal Bonds6.690%3.356%04/18/201904/15/2026 60,000.00 52,514.40 47,545.20 4,969.20 (12,454.80)N/A
Cetera Investment ServicesMunicipal Bonds5.900%1.451%07/28/202006/15/2026 75,000.00 92,079.00 93,741.75 (1,662.75) 18,741.75N/A
Cetera Investment ServicesMunicipal Bonds0.000%1.415%08/13/202007/01/2026 100,000.00 86,070.00 92,037.00 (5,967.00) (7,963.00)N/A
Cetera Investment ServicesMunicipal Bonds3.250%2.903%04/18/201908/01/2026 500,000.00 536,155.00 514,790.69 21,364.31 14,790.69N/A
Cetera Investment ServicesMunicipal Bonds1.664%1.150%08/27/202009/01/2026 225,000.00 225,958.50 231,696.00 (5,737.50) 6,696.00N/A
Cetera Investment ServicesMunicipal Bonds2.150%2.203%07/01/201912/01/2026 40,000.00 41,580.80 40,150.64 1,430.16 150.64N/A
Cetera Investment ServicesMunicipal Bonds2.350%2.191%07/01/201912/01/2026 500,000.00 528,045.00 505,385.00 22,660.00 5,385.00N/A
Cetera Investment ServicesMunicipal Bonds2.375%1.816%09/04/201912/01/2026 90,000.00 95,571.00 93,395.70 2,175.30 3,395.70N/A
Cetera Investment ServicesMunicipal Bonds3.000%1.991%08/19/201902/01/2027 50,000.00 54,830.50 53,551.00 1,279.50 3,551.00N/A
Cetera Investment ServicesMunicipal Bonds3.150%2.034%08/19/201903/15/2027 100,000.00 112,141.00 109,138.50 3,002.50 9,138.50N/A
Cetera Investment ServicesMunicipal Bonds3.332%3.120%04/18/201904/15/2027 500,000.00 564,845.00 507,783.94 57,061.06 7,783.94N/A
Cetera Investment ServicesMunicipal Bonds3.553%2.289%08/19/201905/01/2027 55,000.00 60,729.35 60,468.04 261.31 5,468.0405/01/2026
Cetera Investment ServicesMunicipal Bonds3.865%2.470%08/19/201905/01/2027 55,000.00 62,669.75 60,986.48 1,683.27 5,986.4805/01/2025
Cetera Investment ServicesMunicipal Bonds3.000%3.101%05/18/202009/01/2027 65,000.00 70,457.40 69,180.58 1,276.82 4,180.5809/01/2025
Cetera Investment ServicesMunicipal Bonds2.817%2.817%09/25/201910/01/2027 35,000.00 28,882.00 27,969.55 912.45 (7,030.45)05/01/2025
Cetera Investment ServicesMunicipal Bonds3.230%1.828%08/19/201905/15/2027 145,000.00 165,492.85 160,827.31 4,665.54 15,827.31N/A
Cetera Investment ServicesMunicipal Bonds3.270%2.141%08/19/201903/15/2028 155,000.00 174,740.80 170,805.09 3,935.71 15,805.0909/15/2027
Cetera Investment ServicesMunicipal Bonds2.974%2.574%11/07/201904/01/2028 75,000.00 80,665.50 77,253.00 3,412.50 2,253.00N/A
Cetera Investment ServicesMunicipal Bonds3.140%2.004%08/19/201908/01/2028 500,000.00 559,340.00 547,105.00 12,235.00 47,105.0008/01/2027
Cetera Investment ServicesMunicipal Bonds3.000%2.199%05/19/202008/15/2028 90,000.00 95,886.00 95,401.80 484.20 5,401.8008/15/2025
Cetera Investment ServicesMunicipal Bonds3.000%1.942%08/19/201906/01/2029 115,000.00 130,840.10 125,961.80 4,878.30 10,961.80N/A
Broker Total74.8% 9,199,000.00 9,667,783.93 9,553,078.62 (150,436.77) 354,078.62
TOTAL INVESTMENTS100.0%$ 12,382,000.00$ 12,917,581.95$ 12,736,089.84$ (120,524.74)$ 354,089.84
PORTFOLIO BY PRODUCT TYPEMATURITY SCHEDULE
8/31/2020% of7/31/2020% ofMonthlyMaturityCurrent Value%
Product TypeTotal ValueTotalTotal ValueTotalChangeLess than 1 year$1,893,231.6914.7%
Money Market$302,016.852.3%$649,520.125.0%($347,503.27)1 - 2 years1,931,620.2015.0%
CD's2,441,178.9418.9%2,442,676.5919.0%(1,497.65)2 - 3 years1,748,679.1113.5%
Government Bonds771,744.316.0%305,094.552.4%466,649.763 - 4 years 1,040,417.308.1%
Municipal Bonds9,402,641.8572.8%9,487,075.1973.6%(84,433.34)4 - 5 years1,296,745.8010.0%
TOTAL$12,917,581.95100.0%$12,884,366.45100.0%$33,215.505+ years5,006,887.8538.8%
TOTAL$12,917,581.95100.0%
aƚƓĻǤ ağƩƉĻƷ/5γƭ
υЏͲЉЉЉͲЉЉЉ͵ЉЉ
Ћ͵ЌіЊБ͵Ві
υЎͲЉЉЏͲБББ
υЎͲЉЉЉͲЉЉЉ͵ЉЉ
υЍͲЉЉЉͲЉЉЉ͵ЉЉ
υЌͲЉЉЉͲЉЉЉ͵ЉЉ
υЊͲВЌЊͲЏЋЉ
υЊͲБВЌͲЋЌЋ
υЋͲЉЉЉͲЉЉЉ͵ЉЉ
υЊͲАЍБͲЏАВ
υЊͲЋВЏͲАЍЏ
υЊͲЉЍЉͲЍЊА
υЊͲЉЉЉͲЉЉЉ͵ЉЉ
aǒƓźĭźƦğƌ .ƚƓķƭ
АЋ͵Бі
DƚǝĻƩƓƒĻƓƷ .ƚƓķƭ
υЉ͵ЉЉ
\[Ļƭƭ ƷŷğƓ ЊЊ Ώ Ћ ǤĻğƩƭЋ Ώ Ќ ǤĻğƩƭЌ Ώ Ѝ ǤĻğƩƭЍ Ώ Ў ǤĻğƩƭЎњ ǤĻğƩƭ
Џ͵Љі
ǤĻğƩ
ELECTRIC DIVISION
Operating Revenue
August 2020
CLASSAMOUNTKWH$/KWH
Street Lights$0.336$0.05500
Electric Residential Service$588,162.455,670,030$0.10373
All Electric Residential Service$18,829.03173,876$0.10829
Electric Small General Service$177,246.751,653,924$0.10717
Electric Large General Service$713,540.477,442,740$0.09587
Electric Large Industrial Service$938,851.0211,354,000$0.08269
Total$2,436,630.05 26,294,576$0.09267
Power Adjustment$0.00803
Rate Without Power Adjustment$0.08464
Electric Division Year-to-Date
2020 $ Amount2019 $ Amount2020 KWH/102019 KWH/10
21,000,000
20,000,000
19,000,000
18,000,000
17,000,000
16,000,000
15,000,000
14,000,000
13,000,000
12,000,000
11,000,000
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
Street LightsResidentialAll Elec.Small Gen.Large Gen.LargeFor Resale Total
Resid.Srv.Srv.Industrial
NOTE: Sales for resale includes capacity sales, market sales and Transalta sales.
NATURAL GAS DIVISION
Operating Revenue
AUGUST 2020
CLASSAMOUNTMCF$/MCF
Residential$109,718.576,183$17.74520
Commercial$90,962.477,643$11.90141
Large Industrial$34,526.803,922$8.80337
Large Industrial Contracts$183,602.5349,863$3.68214
Total$418,810.3767,611$6.19441
Fuel Adjustment-$0.15000
Rate Without Fuel Adjustment$6.34441
Natural Gas Division Year-to-Date
2020 $ Amount2019 $ Amount2020 MCF2019 MCF
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
Gas ResidentialGas CommercialLarge IndustrialLarge Industrial Total
Contracts
HUTCHINSON UTILITIES COMMISSION
Board Action Form
Agenda Item:
Review Policies
Presenter: Agenda Item Type:
Jeremy Carter
Review Policies
Time Requested (Minutes):
5
Attachments:
Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As part of HUC's standard operating procedures, a continual policy review is practiced.
This month, the following policies were reviewed and no changes are recommended on
these policies at this time:
i. Disconnection of Residential Services by HUC
ii. Disconnection of Commercial Services by HUC
iii. After Hours Reconnection Policy
iv. Landlord Acknowledgement
v. Inserts with Utility Bills
vi. Identity Theft Red Flag Program
vii. MN Government Data Practices Act & Public Records Request
BOARD ACTION REQUESTED:
None
Fiscal Impact:
Included in current budget: Budget Change:
PROJECT SECTION:
Total Project Cost:
Remaining Cost:
Disconnection of Residential Services by HUC
1. Residential utility service shall be disconnected for any of the following reasons:
Failure to pay by the deadline on a delinquent account or failure to comply with the
terms of the budget payment plan.
Failure to contact HUC to gain protection from disconnection under the Cold
Weather Rule.
Failure to maintain the payment agreement established under the Cold Weather
Rule.
Failure to comply with deposit requirement.
Failure to pay for merchandise or charges for non-utility service billed by HUC.
Payment of bill with a dishonored check.
Failure to provide authorized utility personnel access to utility equipment.
HUC shall disconnect residential utility service, without notice, where service has
HUC shall disconnect residential utility service, without notice, where it has
reasonable evidence that utility service is being obtained by potentially unsafe
devices or potentially unsafe methods that stop or interfere with the proper
metering of the utility service.
HUC may disconnect residential utility service, without notice, where a dangerous
condition exists for as long as the condition exists.
If an account owner or property owner does not notify us, within three (3) business
days following disconnection of service for non-payment, a final bill will be
processed and the account will be closed.
2. HUC must have a Landlord Agreement on file acknowledging that landlord/owner will
be responsible for all utility charges after the read-out date requested by a tenant.
Failure of the landlord/owner to execute this form will lead to a shut off of services on
the read-out date requested from tenant.
3. For all items mentioned in number 1 and 2 above, a disconnect/reconnect fee shall be
applied. The disconnect/reconnect fee is as follows:
A $40 trip charge to disconnect.
A $40 trip charge to reconnect, payment shall be made with cash, money
order or credit card during regular business hours.
After hours reconnection will follow the After Hours Reconnection Policy.
4. In the event that the customer pays after the deadline given on the disconnect letter,
and the payment is processed before physical disconnection, a $40 Removal from
Disconnect List Fee will be applied to their account.
5. If a realtor/bank requests to have service reconnected for one day in order to perform
an inspection, a $40 trip charge to reconnect and a $40 disconnect charge will be
applied.
6. In the event of unauthorized use of, or tampering with the equipment of HUC, a
law enforcement agency will be notified. HUC reserves the right to charge the
customer for the cost of repairs to the equipment of HUC.
7. A dishonored payment will be assessed a $30 processing fee.
8. A dishonored payment to avoid disconnection, or to get reconnected, will be assessed
a $30 processing fee; plus:
A $40 trip charge to deliver a door hanger, giving customer 24 hours to make
payment good with cash, money order or credit card.
9. HUC is not required to furnish residential service under conditions requiring operation
in parallel with Backup
such operation is hazardous or may interfere with its own operations or service to
other customers or operation as a condition or rendering service under such
circumstances.
FAILURE TO RESPOND TO THE DISCONNECT NOTICE SET FORTH ON THE BILL
OR FAILURE TO PAY FOR SERVICES RENDERED BY HUC MAY RESULT IN THE
DISCONNECTION OF SERVICES TO THE PROPERTY WITHOUT ANY ADDITIONAL
FOR SERVICES RENDERED AND TO ADVISE HUC OF ANY CHANGE IN ADDRESS.
NEITHER HUC NOR THE CITY OF HUTCHINSON, NOR ANY OF THE AGENTS,
EMPLOYEES OR REPRESENTATIVES OF THE CITY OF HUTCHINSON OR HUC,
WILL BE RESPONSIBLE FOR ANY DAMAGES OR CLAIMS INCURRED AS A RESULT
OF THE DISCONNECTION OF SERVICES.
Residential utility service may not be disconnected or refused for any of the following
reasons:
Delinquency in payment for services by a previous occupant of the premises to be
served.
Failure to pay for a different rate classification of utility service.
Failure to pay the account of another customer as guarantor thereof.
Failure to pay charges arising from any underbilling occurring more than 1 year
prior to the current billing and due to any misapplication of rates or faulty metering.
If a customer is on the Budget Payment Plan and has a credit balance on account.
Disconnection of Commercial Services by HUC
1. Commercial utility service shall be disconnected for any of the following reasons:
Failure to pay by the deadline on a delinquent account.
Failure to comply with deposit requirement.
Failure to pay for merchandise or charges for non-utility service billed by HUC.
Payment of bill with a dishonored check.
Failure to provide authorized HUC personnel access to utility equipment.
HUC shall disconnect commercial utility service, without notice, where service has
HUC shall disconnect commercial utility service, without notice, where it has
reasonable evidence that utility service is being obtained by potentially unsafe
devices or potentially unsafe methods that stop or interfere with the proper
metering of the utility service.
HUC may disconnect commercial utility service, without notice, where a dangerous
condition exists for as long as the condition exists.
2. HUC must have a Landlord Agreement on file acknowledging that landlord/owner will
be responsible for all utility charges after the read-out date requested by a tenant.
Failure of the landlord/owner to execute this form will lead to a shut off of services on
the read-out date requested from tenant.
3. For all items mentioned in number 1 and 2 above, a disconnect/reconnect fee shall be
applied. The disconnect/reconnect fee is as follows:
A $40 trip charge to disconnect.
A $40 trip charge to reconnect, payment shall be made with cash, money order or
credit card during regular business hours.
After hours reconnection will follow the After Hours Reconnection Policy.
4. In the event that the customer pays after the deadline given on the disconnect letter,
and the payment is processed before physical disconnection, a $40 Removal from
Disconnect List Fee will be applied to their account.
5. If a realtor/bank requests to have service reconnected for one day in order to perform
an inspection, a $40 trip charge to reconnect and a $40 disconnect charge will be
applied.
6. In the event of unauthorized use of, or tampering with the equipment of HUC, a
law enforcement agency will be notified. HUC reserves the right to charge the
customer for the cost of repairs to the equipment of HUC.
7. A dishonored payment will be assessed a $30 processing fee.
8. A dishonored payment made to avoid disconnection, or to get reconnected, will be
assessed a $30 processing fee; plus:
A $40 trip charge to deliver a door hanger, giving customer 24 hours to make
payment good with cash, money order or credit card.
9. HUC is not required to furnish commercial service under conditions requiring operation
in parallel with Backup gen
such operation is hazardous or may interfere with its own operations or service to
other customers or operation as a condition or rendering service under such
circumstances.
FAILURE TO RESPOND TO THE DISCONNECT NOTICE SET FORTH ON THE BILL
OR FAILURE TO PAY FOR SERVICES RENDERED BY HUC MAY RESULT IN THE
DISCONNECTION OF SERVICES TO THE PROPERTY WITHOUT ANY ADDITIONAL
TO PAY
FOR SERVICES RENDERED AND TO ADVISE HUC OF ANY CHANGE IN ADDRESS.
NEITHER HUC NOR THE CITY OF HUTCHINSON, NOR ANY OF THE AGENTS,
EMPLOYEES OR REPRESENTATIVES OF THE CITY OF HUTCHINSON OR HUC,
WILL BE RESPONSIBLE FOR ANY DAMAGES OR CLAIMS INCURRED AS A RESULT
OF THE DISCONNECTION OF SERVICES.
Commercial utility service may not be disconnected or refused for any of the following
reasons:
Delinquency in payment for services by a previous occupant of the premises to be
served.
Failure to pay for a different rate classification of utility service.
Failure to pay the account of another customer as guarantor thereof.
Failure to pay charges arising from any underbilling occurring more than 1 year
prior to the current billing and due to any misapplication of rates or faulty metering.
After Hours Reconnection Policy
No after hours reconnections will be done from 9:00 p.m. to 7:30 a.m.
After hours reconnection fees:
A $150 Reconnection Fee will be charged for any reconnection that is done:
From 4:00 p.m. to 9:00 p.m. on Monday through Friday
From 7:30 a.m. to 9:00 p.m. on Saturdays
A $200 Reconnection Fee will be charged for any reconnection that is done:
From 7:30 a.m. to 9:00 p.m. on Sundays or Holidays
Payments must be made prior to reconnecting utilities. Office hours are 7:30 a.m. to 4:00
p.m. Monday through Friday, excluding holidays. After hour payments can only be made
with credit card, debit card or electronic check.
Holidays include th
Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day,
Christmas Eve Day, and Christmas Day.
Landlord Acknowledgement
A signed Landlord Acknowledgement provides the following:
Confirmation and documentation of the landlord/owner.
Request of HUC to provide utility service to tenants.
The understanding that the tenant will be responsible for all utility costs between
the date service is required by the tenant and the date the tenant requests read-
out of services.
The landlord/owner agrees to be responsible for and to pay all utility charges from
the read-out date given by the tenant until services are established with a new
tenant.
The understanding that failure to pay these charges could result in disconnection
of electric service. HUC is not responsible for any damages alleged to be caused
by service disconnection. Disconnection/reconnection fees apply.
The landlord/owner has the option to contact HUC to confirm that the utility service
The landlord /owner can request the disconnection of services as long as the
apply.
Inserts with Utility Bills
Generally, only material which applies directly to HUC business may be inserted into
monthly utility bill mailings. HUC may approve the inclusion of other items, as appropriate.
Identity Theft
It shall be the policy of HUC to establish an identity theft prevention program, also known
HUC has an identity theft
Fair and Accurate Credit Transactions Act of 2003. Internal procedures have been
established whereby employees of HUC have been trained on how to recognize and what
procedures to follow if the employee suspects an identity theft is taking place.
Implementation of the Red Flag Program is the responsibility of the Account Supervisor.
Administration and maintenance of the Red Flag Program is the responsibility of the
Financial Manager.
Minnesota Government Data Practices Act and Public Records Request
HUC is in compliance with Minnesota Government Data Practices Act and Public Records
Request.
Forms are available at the office of HUC.
Business information is availabl
Forms are available at the office of HUC.
HUTCHINSON UTILITIES COMMISSION
Board Action Form
Agenda Item:
ApproveRFPforGroundMountedBallestedUtilityInteractivePhotovoltaicsystem
Presenter:Agenda Item Type:
Jeremy
NewBusiness
Time Requested (Minutes):
5
Attachments:
Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
includingallnecessaryequipment,materialsanddesign,manufacturing,andinstallation
servicesfortheinstallationofaGroundMountedBallastedutility-interactivesolar
photovoltaicsystem.Thesystemshallfilltheallowablebuild-ableareaoftheproperty
andbeabletoproduceaminimumof1,100,000kWh/ACannually.Thecontractor
shouldpreparesystemsummarydetailingapplicableequipment/sizeandpredicted
systemenergyproduction(kWh).
ThesystemwouldbelocatedintheindustrialparkinthelotjustEastofourPlant2
property.
BOARD ACTION REQUESTED:
Approval
Fiscal Impact:
Budgetfor2021
Included in current budget: Budget Change:
No
PROJECT SECTION:
Total Project Cost:
Remaining Cost:
1105
HUTCHINSON UTILITIES SOLAR SITE
235
·
INDUSTRIAL BLVD
HUC GAS
PIPELINE
6
1106
250
PARCEL #1
1106
HUTCHINSON UTILITIES
PROPERTY
0
1105
Request for Proposal
Hutchinson Utilities Commission (HUC) is soliciting proposals from a qualified contractor to
design, fabricate, deliver, and install a Ground Mounted Ballasted utility-interactive solar
photovoltaic system.
Provide a company profile that includes: 1) Years the company has been in business, 2)
Projects completed in the last 3 years similar in scope and size to the proposed project, 3)
Three (3) project references with direct contract information, and 4) Identify the project team that
will complete the scope of work.
Ground Mounted Ballasted
Utility-Interactive Photovoltaic System
1. PROJECT IDENTIFICATION
1.1. Project: Ground Mounted Ballasted utility-interactive solar photovoltaic system
1.2. Location: Hutchinson Minnesota (Map of location attached)
1.3. HUC contact: Dave Hunstad Electric Transmission/Distribution Manager
Office: 320-234-0508
Email: dhunstad@ci.hutchinson.mn.us
2. BACKGROUND
2.1. Objective. Contractor shall provide a direct purchase
necessary equipment, materials and design, manufacturing, and installation services for the
installation of a Ground Mounted Ballasted utility-interactive solar photovoltaic system. The
system shall fill the allowable buildable area of the property and be able to produce a
minimum of 1,100,000 kWh/AC annually. The contractor should prepare system summary
detailing applicable equipment/size and predicted system energy production (kWh).
2.2. Scope. The contractor shall perform all professional services as necessary to provide
Hutchinson Utilities Commission (HUC) with a complete design package including the
requirements outlined in this Statement of Work. The contractor shall install the project such
that it is operational and compliant with all applicable standards, building codes, UTILITY
interconnection requirements, and STATE requirements. The contractor shall include
specifications, calculations and drawings in the design package, and turn it over to HUC.
After approval by HUC of the final design package, the contractor shall provide all necessary
construction to successfully complete the photovoltaic system installation.
2.2.1. Design Guidelines for Ground Mounted Ballasted utility-interactive solar photovoltaic
system.
.
Design Guidelines for Ground-Mounted PV. The contractor shall develop a design for a new
photovoltaic system at 250 Hackbarth St SE Hutchinson MN 55350. See attached drawings.
Њ
It is the responsibility of the contractor to assess site topography and geotechnical attributes
to estimate costs related to project installation.
Mounting system shall be ballasted on the surface without ground penetration.
Mounting system design needs to meet applicable local building code requirements
with respect to snow, wind, and earthquake factors.
conditions.
Ground cover and vegetation management (Pollinator friendly) shall be included in
the proposal.
Storm water management and erosion control management plan shall be included in
the proposal.
orientation or azimuth shall be within 20-30 degrees of due south.
Chain link fencing shall be provided and installed to surround the array.
Gate shall be included in the proposal.
All lines interconnecting PV arrays to point of interconnection shall be underground.
2.2.2. Performance Criteria. The following performance criteria shall be met for all
arrays:
Power provided shall be either 208V, 480V or 13.8 kV three phase compatible
with the onsite distribution system.
Proposal shall provide estimated energy delivery for each array, for each
month of the year and total for the year at the delivered voltage (208V, 480V
or 13.8 kV). The estimated annual energy delivery for all arrays shall be a
minimum of 1,100,000 kWhAC/year at point of interconnection (POI).
The STC-rated power value will be entered into PVWatts
(http://pvwatts.nrel.gov/) using the nearest weather file to determine estimated
energy delivery in kWh AC. A default value for the system losses of 14% shall
be used.
PV array shall mean one or more PV modules having that same orientation
and on the same maximum power point tracking (MPPT) system. Every array
with differing orientation shall have a separate MPPT system.
All PV hardware components shall be either stainless steel or aluminum. PV
structural components shall be corrosion resistant (galvanized steel, stainless
steel, composites, or aluminum).
The project, including supports and power conductors, shall not interfere with
water drainage Ͳ existing electrical infrastructure and planned areas for future
installation of equipment shown on drawings.
2.2.3. Production Metering. The project shall have:
At least one production meter at POI.
2.2.4. Construction. Perform all construction necessary for the successful installation of
the system based upon the design generated from 2.2.1., 2.2.2., and 2.2.3.
Ћ
2.3.Technical Requirements and Reference Materials
2.3.1. Code Compliance. Installation and equipment shall comply with applicable
building, mechanical, fire, seismic, structural and electrical codes. Only products
that are listed, tested, identified, or labeled by UL, FM, ETL, or another Nationally
Recognized Testing Laboratory shall be used as components in the project.
Non-listed products are only permitted for use as project components when a
comparable useable listed component does not exist. Non-listed products
proposed for use as components must be identified as such in all submittals.
The contractor shall use project components that are or are made of materials that
are recyclable, contain recycled materials, and that are EPA or Energy Star rated if
they are available on the market.
The publications listed below form a part of this document and are hereby
incorporated by reference:
National Electrical Code (NEC)
UL 1703 Flat Plate PV Modules and Panels
UL 1741 Standard for Static Inverters and Charge Controllers for Use in
Photovoltaic Power Systems
FM Approved Fire Protection Tests for Solar Component Products
IEC 62446 Grid Connected Photovoltaic Systems- Minimum
Requirements for System Documentation, Commissioning Tests, and
Inspections
Other technical codes that shall apply include:
ASME PTC 50 (solar PV performance)
ANSI Z21.83 (solar PV performance and safety)
NFPA 853 (solar PV systems near buildings)
IEEE 1547 (interconnections)
ASCE/ SEI-7 American Society of Civil Engineers
NRCA National Roofing Contractors Association
2.4. Roles and Responsibilities.
2.4.1. Contractor. The contractor is required to provide:
Design concepts
Construction documents and engineering calculations that are signed and
sealed by a licensed architect or engineer
Submittals for materials and products
Construction materials, equipment and labor
Design and construction supervision / contract management
Quality control plan (QCP)
Safety plan
Inspections and tests (per QCP)
Manuals (design calculations, operation/maintenance, shop drawing, etc.)
Commissioning of project
Ќ
Mentoring and training staff for operation and maintenance
Web-based monitoring system for 10 years
2.4.2. Hutchinson Utilities Commission will:
Review for approval design submittals and QCP
Witness inspections and test witnesses to verify attainment of performance
requirements
Make progress payments for design / construction as agreed
3. PROPOSAL CONCEPT DRAWINGS AND SPECIFICATIONS SUBMISSIONS
3.1. Concept Drawings. The contractor shall provide HUC with concept drawings with the
proposal. The drawings must indicate the proposed location of the PV array(s) and
access points along with a one-line electrical diagram showing inverters, transformers,
meters, and interconnection locations. All drawings shall be submitted with dimensions
shown in English units.
3.2. Concept Information. The proposal shall include major equipment information, proposed
installation/interconnection information, applicable incentive information, and performance
characteristics of the system. Identify an appropriate location for the solar PV inverter
equipment and its related components and environmental control systems that will meet
the following criteria:
Ease of maintenance and monitoring
Efficient operation
Low operating losses
Secured location and hardware
Compatibility with existing facilities
Avoidance of flood-prone areas
Visual harmony
ion shall include:
Equipment Information:
System description
Layout of installation
Selection of key equipment and layout of equipment
Performance of equipment components, and subsystems
Specifications for equipment procurement and installation
All engineering associated with structural and mounting details
Controls, monitors, and instrumentation
Operation and maintenance service plan
Installation Interconnection Information:
Solar electric array orientation (degrees)
Solar electric module tilt (degrees)
Electrical grid interconnection requirements
Ѝ
Integration of solar PV system with other power sources
System type and mode of operation (utility interactive)
Performance Characteristics
Shading calculation documentation
Total system output
Estimated kWh/month per array (shown over a 12 month period)
Warranties and guarantees
Applicable Incentives
Identify all applicable incentives
Interconnection Agreement
Provide confirmation that the PV systems will be designed to comply with
applicable UTILITY interconnection requirements.
4. DESIGN SERVICES
Solar PV system shall be designed and engineered to maximize the solar energy resources,
installation
site, available solar resources, existing site conditions, proposed future site improvements, and
other relevant factors.
Design Services for this project shall require a schematic design submission, a design
development submission, a check set submission and a construction document submission. A
final set of as-built drawings shall also be provided to HUC. These submissions shall be delivered
to HUC based on the project schedule submitted and approved by HUC. The design package
shall include the following details (4.1-4.6).
4.1. Timeline/Project Schedule. Site visit can be scheduled in person or virtual any time
th
prior to RFP due date. will be due 10:00 AM November 5 2020. Project
th
completion and commissioning no later than October 6 2021.
4.2. Post Award Conference. After receipt of the contract award. The meeting will be
attended by HUC team members At a minimum, the
representative of any subcontractor performing over 25% of the work must attend. The
meeting will be held at the project location. The purpose of the meeting will be to discuss
schedule. A walk-through of the site will occur at the end of the meeting.
4.3. Specifications. A full set of specifications shall not be required for this project. However,
specifications that express all information and demonstrate sufficient detail so as to direct
the construction work outlined in this Statement of Work shall be required. The
specifications package shall be coherent enough that any contractor not familiar with the
Ў
project would be able to construct the project design. The specifications shall include all
equipment information, proposed installation and interconnection information, and
performance characteristics of the system.
4.3.1. All drawings, estimates, calculations, and specifications shall be in English units.
4.4. Construction Drawings
4.4.1. Each drawing shall indicate project title, project number, array identification and
location, A/E firm, A/E's address and/or phone number, contract number, drawing
title, drawing type, drawing number, and key plan. A cover sheet shall be provided
and shall include a list of the drawings, legend, vicinity map, and location map in
addition to all items required for each drawing. Each A/E submission shall be clearly
dated and labeled (e.g. 75% Design Development Submission, 100% Check Set
Submission, Construction Document Submission, As-Built Drawings, etc.). Each
drawing sheet submitted shall include a graphic scale in the lower right-hand portion
of the sheet. The final set shall be stamped by a registered engineer and/or
registered architect for the state in which the building/carport is located. At a
minimum, the following drawings are required:
Site plan including utility locations and connections shall show staging
and phasing requirements.
Electrical plans including single line diagram and utility interconnection.
Electrical details..
Array support and mounting details.
Any drawings that may be required to install a complete project.
4.4.2. The contract documents shall sufficiently define the Statement of Work and shall
stand on their own.
4.5. Calculations. The contractor will provide the following calculations.
4.5.1. System Electrical Calculations. Provide with design development and again with 100%
check set.
PVWatts calculation
System energy production calculation showing estimated monthly and yearly
energy output for each array
Energy value and project cash flow
4.6. Registration Seals. Each final working drawing and each submitted specification and
calculation document shall be signed by, bear the seal of, and show the state certificate
number of the architect and/or engineer who prepared the document and / or is
responsible for its preparation.
5. DESIGN SUBMISSIONS
Џ
Awarded contractor will secure from governing agencies and the utility company all required
rights, permits, approvals, and interconnection agreements at no additional cost to HUC. The
awarded Contractor will complete and submit in a timely manner all documentation required to
qualify for available rebates and incentives.
5.1. Design Reviews. For each design / drawing submissions, HUC reserves the right to
make comments and request changes after the receipt of the submission. Reviews will
be made by HUC staff. As part of its review, HUC may offer submission reviews to local
code officials. HUC shall provide review comments within fourteen (14) calendar days of
receipt of the 75% Design Development Submission and the 100% Check Set
Submission.
5.2. Purpose. HUC will review the contractor design submissions to verify adherence to
contract requirements. Design reviews by HUC are not to be interpreted as resulting in an
approval of the contractor's apparent progress toward meeting contract requirements but
are intended to discover any information that can be brought to the contractor's attention
that might prevent errors, misdirection, or rework later in the project. The contractor shall
remain completely responsible for designing, constructing, operating and maintaining the
project in accordance with the requirements of this Statement of Work.
5.3. Resolution of Comments. The contractor shall respond to all design review comments
in writing, indicating one of the following: (1) adoption and action taken, (2) adoption with
modifications and action taken, (3) alternative resolution and action taken, or (4) rejection.
In cases other than unqualified adoption, the contractor shall provide a statement as to
why the reviewer's comment is inappropriate. If the contractor believes that any HUC
design comments or requested changes will result in a change in the contract cost, they
shall notify HUC within seven calendar days of receiving the comment(s) and provide a
detailed cost estimate of anticipated contract modifications. Rejection items shall not go
forward to the construction phase until adequate resolution to the rejected item has been
approved by HUC. Design review comments shall not relieve the contractor from
compliance with terms and conditions of this contract. The contractor's comment
resolution shall be transmitted to HUC within seven (7) calendar days of comment receipt
and incorporate discussions from the scheduled design comment review meetings.
6. UTILITY INTERCONNECTION AGREEMENT
6.1. The contractor shall coordinate with HUC to ensure that the project satisfies all HUC
criteria for interconnection of the project to the HUC electric distribution system. This
includes coordinating all negotiations, meeting with HUC, design reviews, and
participating in any needed interaction between HUC and the Contractor.
6.2. The contractor is responsible for preparing required submissions for obtaining the Net
Energy Metering (NEM) and interconnection agreement from the utility. HUC will sign
the NEM and interconnection agreements, not the contractor.
6.3. The contractor shall manage interconnection and startup of project in coordination with
the Site and HUC.
7. Quality Control Plan
А
7.1. Content. For each performance and installation requirement, the QCP shall identify:
item/system to be tested, exact test(s) to be performed, measured parameters,
inspection/testing organization, and the stage of construction development when tests are
to be performed. Each inspection/test shall be included in the overall construction
schedule. The contractor is not relieved from required performance tests should these not
be included in the plan.
The QCP is intended to document those inspections and tests necessary to assure HUC
that product delivery, quality and performance are as required. It also serves as an
inspection coordination tool between the contractor and HUC. An example of these
inspections/tests is the final test/inspection for overall performance compliance of the
system. Results from tests and inspections shall be submitted within 24 hours of
performing the tests and inspections.
At a minimum, the QCP should conform to
Systems - Minimum Requirements for System Documentation, Commissioning Tests,
Performance tests will be conducted at the final commissioning/acceptance testing, and
one year after the acceptance date. Performance tests will include I-V curve traces for
all PV strings. For project acceptance, measured performance at maximum power point
must be at least 90% of expected performance, which will be adjusted for concurrently
measured cell temperature and plane of array (POA) irradiance. This can be
accomplished using a current industry standard I-V curve tracer with capability to
compare measured PV string I-V curves with nameplate performance of PV string
compensated for concurrent cell temperature and POA irradiance measurements. If
performance is less than 90% at the one year performance tests (measured using the
same method as for project acceptance), contractor shall promptly troubleshoot and
correct any malfunction or issues as necessary to return project to 90% measured
performance or better. The contractor shall supply HUC with detailed documentation of
malfunction or errors and all corrective actions taken.
7.2. Submissions. The QCP shall be prepared and submitted within 21 calendar days of the
post award conference meeting and prior to any construction on-site. The QCP may be
rejected as incomplete and returned for resubmission if there is any performance,
condition or operating test that is not covered therein.
7.3. Updating. During construction, the contractor shall update QCP if any changes are
necessary due to any changes or schedule constraints. HUC shall be notified immediately
of any schedule and/or procedural changes.
8. SOLAR ELECTRIC MODULE ARRAY
8.1. Photovoltaic Modules
8.1.1. PV modules shall be a commercial off-the-shelf product, shall be UL listed.
Compliant Photovoltaic Modules to be eligible for Construction Specifications Institute
(CSI), and
and as specified herein.
Б
8.1.2. The PV modules shall be installed such that the maximum amount of sunlight
available year-round on a daily basis should not be obstructed. All projects must
include documentation of the impact from any obstruction on the seasonal or annual
performance of the solar electric array.
8.1.3. The solar electric system shall produce the minimum annual AC energy output. If
the system is proposed to produce more than the minimum required energy output to
energy. The output will be adjusted if the actual yearly solar insulation received is
less than that indicated by PVWatts. A normalizing calculation will be made to correct
the output, so a contractor is not penalized for an extremely cloudy year.
8.1.4. System wiring shall be installed in accordance with the provisions of the NEC.
8.1.5. All modules installed in a series string shall be installed in the same
plane/orientation.
8.1.6. PV modules shall have a 25-year limited warranty that modules will generate no
less than 80% of rated output under STC. PV modules that do not satisfy this
warranty condition shall be replaced.
8.1.7. Panel installation design shall allow for the best ventilation possible of panels to
avoid adverse performance impacts.
8.1.8. Provide HUC with 1% extra PV panels.
8.1.9. Warranty. module will
generate less than 90% of its specified minimum power when purchased. PV
modules shall have a 25-year limited warranty guarantying a minimum performance
of at least 80% of the original power for at least twenty-five (25) years. Measurement
made under actual installation and temperature will be normalized to standard test
conditions using the temperature and coefficients published in the module
specifications.
8.2. Inverter and Controls
8.2.1. Each inverter and associated controls shall be properly installed according to
8.2.2. Inverters shall be commercial off-the-shelf product, UL listed.
8.2.3. The inverter shall have at a minimum the following features:
UL/ETL listed
Peak efficiency of 96% or higher
Inverter shall have operational indicators of performance and have built-in
data acquisition and remote monitoring.
The inverter shall be capable of parallel operation with the existing AC
power. Each inverter shall automatically synchronize its output waveform
with that of the utility upon restoration of utility power.
В
8.2.4. Warning labels shall be posted on the control panels and junction boxes indicating
that the circuits are energized by an alternate power source independent of utility-
provided power.
8.2.5. Operating instructions shall be posted on or near the system, and on file with
facilities operation and maintenance documents.
8.2.6. Provide detailed lock out /tag out instructions for all equipment.
8.2.7. Power provided shall be compatible with onsite electric distribution systems.
Install inverters and control panels in most optimum locations with
appropriate environmental protection. They shall be shaded from direct sun
from 10 a.m. to 6 p.m. in the months of June to August and be able to be
secured.
8.2.8. The inverter and system shall utilize an astronomical timer or other means to shut
down the inverter during night time to avoid energy usage at night.
8.2.9. Warranty. A 10-
8.3. Control Panel to Solar Electric Array Wire Runs
.
8.3.1. All field electrical devices shall have the capability to be locked as appropriate.
8.4. PV Monitoring
8.4.1. The PV systems installed shall provide for monitoring by HUC as well as by the
general public on a vendor provided website. The public site is intended for
education and outreach regarding renewable energy production and information on
avoided greenhouse gas production. The public site shall be maintained for ten
years.
8.4.2. Monitor by an IP addressable device and displayed graphically in a user-friendly
manner the following parameters:
AC energy
Solar irradiance
Show status of all equipment
Provide electrical one line showing operation and performance of all
equipment
Data shall be available both in real time and in archived in 15-minute averages. All
monitoring hardware and monitoring equipment shall be provided by the contractor.
System shall also include metering for remote data collection and display on
vendor-provided web site of system performance. System performance shall allow
display during different monitoring periods from one hour to one year.
ЊЉ
8.4.3. Meters shall be installed in the main distribution panel (MDP). HUC will supply
the meter.
8.5. Transformers
8.5.1. HUC will provide necessary pad mount transformers at the POI.
8.6. Structural Requirements
8.6.1. All structures, including array structures, shall be designed in accordance with all
applicable state and local codes and standards.
8.6.2. The contractor shall provide structural calculations, stamped by a licensed
professional structural engineer in the appropriate state.
8.6.3. All structural components shall be non-corrosive (galvanized steel, stainless steel
or aluminum). All hardware shall be stainless steel or aluminum. All components shall
be designed to obtain a minimum 40 year design life and include a 10 year warranty.
8.7. Lightning Protection. Provide surge protection on all electrical systems.
8.8. PV System Installation Warranty. The PV systems shall carry a ten (10) year
workmanship warranty by both the manufacturer and the installer including parts and
labor.
9. INSPECTIONS AND TESTS
9.1. General. The contractor shall perform inspections and tests throughout the construction
process including: existing conditions/needs assessments, construction installation
placement/qualification measurements and final inspections/tests performance
q
payments as identified QCP.
9.2. HUC Witness. All inspections and tests, to verify documented contract assumptions, to
establish work accomplishment, or to certify performance attainment shall be witnessed
by HUC and/or construction management (CM) and coordinated through the QCP.
9.3. Final Inspections and Tests. In order to ensure compliance with provisions of the NEC,
an inspection by a licensed electrical inspector is mandatory after construction is
complete.
Tests shall include a commissioning of the array. Commissioning tests shall conform with
the requirements in Section 7 (QCP). Commissioning shall be performed for the entire PV
system. This data shall be used to confirm proper performance of the PV system.
ЊЊ
9.4.Documentation.Inspections/tests required in the QCP shall result in a written record of
data/observations. The Contractor shall provide documents containing all test
reports/findings. Test results shall typically include: item/system tested, location, date of
test, test parameters/measured data, state of construction completion, operating mode,
contractor inspector/ HUC witness, test equipment description and measurement
technique.
10. Project Closeout
10.1. Preparation for Final Inspection and Tests. The following steps shall be taken to
assure the project is in a condition to receive inspections and tests.
Finalize record drawings and mas-b
10.2. Record Drawings. The contractor shall maintain on site the working record drawings of
all changes/deviations from the original design. Notations on record drawings shall be
made in erasable red pencil or other color to correspond to different changes or
categories of work. Marked-up drawings shall always be maintained at the c
site construction office, available for HUC. Record drawings shall note related change
order designations on impacted work. When shop drawings indicate significant variations
over design drawings, shop drawings may be incorporated as part of record drawings.
Review of record drawings may be required before monthly payments can be processed.
10.3. As-Built Drawings and Specifications. The Contractor shall provide "as-built drawings"
and documents based upon actual site installation. Should HUC determine that variations
exist between finished construction and the as-built drawings, the contractor shall correct
drawings to the satisfaction of HUC.
The contractor shall submit a hard copy and an electronic copy -
drawings and specifications as CAD and PDF files.
10.4. Warranties and Guarantees. Submit specific warranties and guarantees, final
certifications and similar documents to HUC upon substantial completion and prior to final
payment. Include copies with operations and maintenance manual. All warranties shall be
signed by a principal of the c
10.5. Maintenance Manual. Provide a detailed operation and maintenance manual including
diagram of system components, description of normal operation; description of
operational indicators and normal status of each, table of modes of operation, safety
considerations, preventative maintenance requirements, troubleshooting and corrective
actions; sources of spare parts and cut-sheets for all components. The contractor shall
prepare a hard copy and an electronic copy containing the detailed Maintenance Manual.
Submit to HUC.
10.6. Spare Parts. The contractor shall provide a recommend list of spare parts
ЊЋ
10.7.Demonstration and Training.Provide HUC with approved training for designated
personnel in the operation of the entire photovoltaic energy system, including operation
and maintenance of inverter(s), transfer switches, panel board, disconnects and other
features as requested by HUC. Instruct the designated HUC personnel in removal and
installation of panels, including wiring and all connections. Provide HUC with written
instructions and procedures for shut-down and start-up activities for all components of the
system.
11. Operations and Maintenance Service.
11.1. Provide operation and maintenance of the solar array systems for one year. Work shall
include all manufacturer recommended maintenance as well as a 12 month performance
commissioning as outlined in section 7.1 (QCP). Hutchinson Utilities Commission shall be
invited to witness all performance commissioning. A maintenance log shall be maintained
to note dates, equipment and issues being resolved. Contractor should be available within
48 hours to respond to natural disasters (extreme storm, hail, wind events) to inspect
array for damage.
12. Bid Bond. Each proposal should be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the
amount of five per cent (5%) of the Bid, as a guaranty that the Bidder will enter into a
proposed Contract and provide a Performance Bond after his/her Bid shall have been
accepted.
13. Performance Bond. The successful Bidder shall furnish a Performance Bond in an amount
equal to one hundred per cent (100%) of the Contract price and a Certificate of Insurance
with appropriate limits to the Owner prior to the approval of the Contract. No Bidder may
withdraw his/her Bid or Proposal for a Period of thirty (30) days after the submittal deadline
date. At the aforementioned time and place, or at such later time and Place as the Owner
then may fix, the Owner will act upon Proposals received and with its sole discretion may
award Contract(s) for the furnishing of said equipment and professional services.
14. Certificate of Insurance.
14.1 Contractor Liability Insurance
The Contractor shall maintain the following insurance, and shall file certificates of such
insurance with the Owner. The Certificate of Insurance should list Hutchinson
Utilities Commission as additionally insured on the certificate.
(a) :
The Contractor shall maintain the following insurance, and, shall file certificates of such
insurance with the Owner.
(b) Insurance Required by Employee Benefit Acts:
The Contractor shall maintain insurance required under any other employees benefits
acts in force or required by law at the place of construction.
ЊЌ
(c) General and Automotive Liability Insurance:
The Contractor shall purchase and maintain comprehensive general liability insurance
and comprehensive automobile liability which will protect the Contractor from claims for
damage because of bodily injury, including death, and damage to property, which may
arise both out of and during the completion of the operations under a Contract. The
insurance shall provide protection against the following hazards:
(1) General Liability Hazards:
i. Premises- Operations
ii. Elevators
iii. Independent Contractors- sublet work
iv. Completed Operations (products)
This coverage shall be carried through completion.
v. Contractual Liability- Extended to include the liability assumed under this
Contract.
(2) Automobile Liability Hazards:
i. All owned and hired vehicles
General and Automobile Liability Insurance shall be written for not less than the limits
specified below. Please notice that property damage insurance shall be on an
occurrence basis rather than on an accident basis.
Coverage Limits of Liability
Automobile
Combined single limit $2,000,000
Or
Bodily Injury $2,000,000 Each Person
$2,000,000 Each Occurrence
Property Damage $2,000,000 Each Occurrence
General Liability
Bodily Injury $2,000,000 Each Person
$2,000,000 Occurrence
$2,000,000 Aggregate
Property Damage
$2,000,000 Each Occurrence
$2,000,000 Aggregate
ЊЍ
15. Hold Harmless Agreement
old
harmless the Owner and their officers, employees and agents
fees and litigation expenses, on account of bodily injury, sickness, disease, death
and property damage as a r
with this project. It is understood, however, that the Contractor shall assume no
ЊЎ
HUTCHINSON UTILITIES COMMISSION
Board Action Form
ApprovalofReq#8539toPEServicestoPrepareWrittenTransmissionIntegrity
Agenda Item:
ManagementPlan(IMP)&ModerateConsequenceArea(MCA)AssessmentProcess.
Presenter:Agenda Item Type:
JeremyCarter
NewBusiness
Time Requested (Minutes):
5
Attachments:
Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
DuetotherecentgrowthoftheHutchinsonIndustrialPark,theNaturalGasDivisionof
HutchinsonUtilitiesisnowrequiredtoprepareandimplementacompleteTransmission
IntegrityManagementPlan.
DuetorecentchangesinDOT192.710"Non-HCAAssessments"theNaturalGas
DivisionofHutchinsonUtilitiesisnowrequiredtoimplementaModerateConsequence
Area(MCA)Assessmentprocess.
ProfessionalEngineeringServices,inpartnershipwithParamountEnergyConsulting
Group,LLC(PECG),willcompletebothprogramsforHutchinsonUtilities.
BOARD ACTION REQUESTED:
Fiscal Impact:
$40,920.00
Included in current budget: Budget Change:
PROJECT SECTION:
Total Project Cost:
Remaining Cost: