09-30-2020 HUCMMINUTES
Wednesday, September 30, 2020
Call to order - 3:00 p.mi.
Secretary Robert Wendorff called the meeting to order. Members present- Secretary
Robert Wendorff; Commissioner M 'onty Morrow; Commissioner Anthony Hanson, GM
Jeremy Carter; Attorney Marc Sebora;
Absent: President Don Martinez, Vice President Matt Cheney
Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
o-fi-o-n-b-y-(,'ommiissioner Manson, se — immissionier iNi, i -
Consent Agenda. Motion carried lunanimlousliy,
I&ITUT =-
G,M Carter presented the Financial Statements. Both Electric and Natural Gas
Divisions are trending well through August. Natural Gas Division is running about
5.5-6% behind; however, Staff is anticipating making that up throughout the winter.
GM Carter highlighted the receivable balances due to David-1 91, Back in March HUC
suspended disconnections and late fees due to the pandemic. As of date, HUC has
collected about $40K in late fees compared to $160K in 2019. GM Carter reviewed
outstanding balances over 30 days. Staff continues to make phone calls, send
emails andll direct customers to use the different funding options that are available
during this pandemic time to help with outstanding balances. The State is continuing
to encourage utilities to not disconnect services to customers until the pandemic is
over.
Motion by Commissioorro�w, second by Commissioner Hanson to approve the
financial statements. Motion carried unanimilously.
5. Communication
a. City Administrator - Matthew Jaunich - Absent
b. Divisions
i. Dan Lang, Engineering Services Manager - Absent
ii. Dave Hlunstad, Electric Transmission/Distribution Manager - Absent
iii. Randy Blake, Production Manager- Absent
iv. Jiohn Webster, Natural Gas Division Director - Absent
v. Jared Martigi, Financial Manager- Absent
Legal — Marc S,ebora —
Hutchinson Charter Commission has approved the changes to the City
Charter Amendment on the eligibility requirements to serve as a Hutchinson
Utilities Commissioner. This information will be forwarded to the City
Council.
e. General Manager— Jeremy Carter
i. Covid-1 9 update — HUC will be receiving funds back from the City under the
CARES Act monies. The City is earmarking about $20k for HLIC
reimbursements.
ii. Capacity Bank site preparation is complete andl the area has been fenced in.
The site is now ready for installation of the equipment.
iii. Plant 2 soil blorings are completed and civil design work is being worked on.
iv. EV fast charger installation willi start the week of October 12
v. HUC's Facebook page is up and running
vi. Next week is Public Power week, there will not be an Open House this year
due to Covid-119; however, HUC will market on: social media.
vii. Two new employees started in the Natural Gas Division.
viii. Working on Preliminary budgets
ix. Bright Energy Program Update
Vice President Matt Cheney joined the meeting at 3:20pm
x. Discussions will need to be held on the movement of the Salary Grid. Staff
will be looking at CIP and inflation and will provide the Board with the findings,
xi. XL will not be renewing equipment breakdown insurance coverage with: HUC.
XL is stepping away from the Energy sectors. Staff is looking at other options.
Property insurance may be increasing by 10-30%.
xii. Projects are going well
xiii. Uniits 6 & 7 are continuing to spray oil; CAT will be sending someone to look
at the engines. HUC has, been able to use the units,
6. Policies
a. Review Policies
i. Disconnection of Residential Services by HUC
ii. Disconnection of Commercial Services by HUC
iii. After hours Reconnection Policy
iv. Landlord Acknowledgement
v. Inserts with Utility Bills
vi. Identity Theft — Red Flag Program
vii. MN Government Data Practices Act & Public Records Request
K
7, Unfinished Business
8. New Business
a. Approval of II for Ground Mounted Ballasted Utility — Interactive Photovoltaic
,System
GM Carter presented approval of RFP for Ground Mounted Ballasted Utility —
Interactive Photovoltaic System along with an advertisement for bid and updated
mapi. Hutchinson Utilities is looking to solicit an RFP for direct purchase total
"turnkey" project of a Ground Mounted Ballasted Utility — interactive soilar
photovoltaic system. This project would include all necessary equipment,
materials and design, manufacturing, and installation services, The system shal'
fill the allowable build -able area of the property and be able to prodIuce a
minimum of 1,100,000 kWhi/AC annually. The system will be located in the
industriall park in the lot juIst East of HU'C's P'lant 2 property.
Interactive Photovoltaic System, Motion, carried unanimously.
b. Approval of Requisition #8539 — to PE Services to prepare Written
Transmission Integrity Management Plan (IMP) & Moderate Consequence
Area (MCA) Assessment Process
GM Carter presented, approval of Requisition #8539 — to PE Services to prepare
Written Transmission Integrity Management Plan (IMP) & Moderate Consequence
Area (MCA) Assessment Process. With the recent growth in the Hutchinson
Industrial Park area and recent changes in DOT 192.710 "Non-HCA
Assessments", HUC Natural Gas Division is now required to prepare and
implement a complete Transmission Integrity Management Plan and Moderate
Consequence Area, (MCA) Assessment process. 'This item was not budgeted for
last year; however, HUC is, not able to accommodate the in-depth assessment
that is neededI. Professional Engineeringi Services, in partnership with Paramount
Energy Consulting Group, LLC (PECG),, will complete both programs for
Hutchinson Utilities.
A motion by Commissioner Morrow, second by Commissioner Hanson to
Approve Requisition #8539 — to PE Services to prepare Written Transmission
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Integrity Management Plan (IMP) & Moderate Consequence Area (MCA)
Assessment Process. Motion, carried unanimously,
9. Adjourn
There being no further business, a motion by Commissioner Morrow, second by
Commissioner Wendorff to adjourn the meeting at 3:38p.m. Motion, carded
unanimously.
ATTEST:
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