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02-26-2020 HUCMCall to o ,. Monty Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Attorney Marc SeborMartinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner 2. Approve Consent Agenda a. Approve pro b. Ratify t, aF ayment of Bills Consent Agenda. Motion carried unanimously. 3. Approve a, noted Statements Mr. Martig presented the Financial statements. He the TransAlta Naturalcomplete at the end of 2019. Other revenues in electric are projects billed to the City, mostly street lighting. The r;figures last ., due to a decrease heating days. River ri Commission.was also provided to the " consumptionMr. Carter noted p. down in both the Electric and Natural year ago. financialMotion by Commissioner Hanson, second by Commissioner Wendorff to approve the Motion ay,ried unanimously. 5. Communication a. City Administrator— Matt Jaunich was absent. b,i documentation.I. Dan Lang — Nothing to report ii. Dave Hunstad will be reporting on future agenda items. III. Randy Blake — There was a surprise audit by MPCA on Plant #1. MPCA reported they were happy with what they found, particularly recordkeeping - * National Museum of Industrial History will be c. John Webster — Nothing to report d. Jared Martig — Nothing to report e. Human Resources — Nothing to report f. Legal — Nothing to report g. General Manager— HUC is soliciting firms for community survey. The Commission can relay areas of questioning to him if they so desire. He will be attending the MMUA leadership training next Wednesday & Thursday. Meeting with City staff & EDA on projects and to discuss potential for solar projects, both ground and roof mounts. HUC has talked with three solar developers on the scope and price of projects. Mr. Carter noted he sent out the State and Federal legislative topics to the Commission for review. He also provided the 5-year budget projections and wholesale modeling information to the Commission. 6. Policies a. Review Policies i. Section 2 of Exempt Handbook ii. Section 2 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes i. Definitions — Exempt & Non -Exempt — These are proposed basic language corrections. The HR Manager job title will be stricken from the policy as the position no longer exists. Changing the term "Probationary Period" to "Trial Period" for existing employees appointed to a new HUC position. This language change was made in the IBEW current contract and the change has now been made to both the exempt & non-exempt policies. ii. Violence In The Workplace — Exempt & Non -Exempt iii. Promotions And Transfers — Exempt & Non -Exempt iv. Flowers - Exempt & Non -Exempt — This is a change to the definition of immediate family and citing a reference to the new definition in the policy language. Motion by Commissioner Hanson, second by Commissioner Morrow to approve the policy changes as presented. Motion carried unanimously. 7. Unfinished Business 8. New Business a. Approve Requisition #8310 — 2020 Chevy Bolt EV Dave Hunstad noted this vehicle will replace the Chevy Tahoe that is used by Administration and management. The Chevy Bolt is the only electric vehicle on the State contract. The Volt meets the criteria needed and has been purchased by other municipalities/utilities. HUC has budgeted $40,000 for the purchase. Motion by Commissioner Wendorff, second by Commissioner Cheney to approve Requisition #8310 for the 2020 Chevy Bolt EV purchase. The motion carried unanimously. b. Approve Requisition #8318 — ChargePoint DC Fast Charging Station Dave Hunstad spoke about the charging station for electric vehicles. This will be a public charging station and HUC is working with the City to place it in an appropriate location. The probable location is by Girl Scout /Gateway Park. The DC fast charger is a 62kw charger which is a fast charger (1/2 — 1 hour for full charge). The ChargePoint charger is on the State bid. HUC also has the ChargePoint in home charger on the HUC customer rebate list. The Commission asked how long it will take for delivery. A few weeks, but installation must wait until the first segment of the Hwy 15/Main St. project is complete. Commissioner Wendorff asked if more than one vehicle can be charged at a time and Dave confirmed this is a dual charger. Commissioner Morrow asked if the HUC vehicle will have an in-house charger. Dave noted this will be in-house and a level 2 charger. Staff will be coming back to the Commission to set pricing/fees for use of the charger. Motion by Commissioner Cheney, second by Commissioner Hanson to approve Requisition #8318. The motion carried unanimously. c. Review 2019 Annual Distributed Generation Dave Hunstad provided the distributed generation resources annual report information. The report tracks the power from the solar systems that is delivered to the customer, what is sold back to HUC, and what is the net charge/credit for the customer. HUC is expecting two additional systems coming on line for 2020. Commissioner Hanson inquired if the current solar systems are residential. Hunstad noted one is residential and one is commercial. Commissioner Hanson also asked about the two new systems, and Hunstad noted they will be rooftop commercial systems. d. Approve Advertisement for Bids on Plant #2 Grounding Transformer Jeremy Carter explained the transformers at Plant 2 need replacement. The bids are the first step required in this process. When bids are opened and reviewed for accuracy and adherence to the bid specs, the recommendation from staff on the preferred bid will be brought to the Commission for consideration. There is a 6-9 month lead time for the transformer replacement. Staff is comfortable with the company HUC is using for the bid spec process. It is a firm HUC has worked with, previously and for some time. Legal has reviewed the documents, as well. Commissioner Martinez inquired on the progress of the existing transformer insurance claim. Mr. Carter relayed that the insurance claim is still being processed for the existing damaged transformer. Staff continues working with XL Energy and Gallagher/LMCIT on the claim. The root cause of the damage is yet to be officially determined. There will be a deductible amount that HUC will need to pay. Motion by Commissioner Hanson, second by Commissioner Morrow to approve the Advertisement for Bids for the Plant #2 Grounding Transformer. Motion carried unanimously. III III RION IF 1111 N Ili I This is the main transformer in the replacement project. Motion by Commissioner Cheney, second by Commissioner Wendorff to approve the Advertisement for Bids for Plant #2 25/46.7 MVA Transformer. Motion carried unanimously. Motion by Hanson, second by Wendorff to set a special meeting on March 25, 2020, to immediately follow the regularly scheduled Commission meeting for a Plant Tour. The motion carried unanimously. 9. Adjourn Motion by Morrow, second by Cheney to adjourn the meeting at 3:32 p.m. Ull ATTEST:�Z Don Martinez, Presidek