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cp11-24-20HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, November 24, 2020 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, November 24, 2020, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • BUDGET WORKSHOP (ENTERPRISE FUNDS) r Matthew Jaunic , ity Administrator DATED: November 19, 2020 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 24, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION —Christ the King Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15234 — Resolution Accepting $6000 Donation from Thomas Daggett for Two New Memorial Benches and Pads Around the Riverside Park Playground PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of November 10, 2020 (b) Canvassing Board Minutes of November 13, 2020 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of 2021 Invocation Schedule (b) Appointment of Tim Hacker to Planning Commission to March 2023 (Filling Jessica Forcier's Term) (c) Consideration for Approval of Application to Conduct Off -Site Gambling for Hutchinson Hockey Association, Inc. at Crow River Golf Club on January 16, 2021 (d) Consideration for Approval of Resolution No. 15236 — Resolution Calling for Public Hearing on Modification to the Development Program for Development District No. 4, the Proposed Modification of Tax Increment Financing District No. 4-16 Within the Development District, and the Proposed Adoption of a Modified Tax Increment Financing Plan Therefor (e) Consideration for Approval of Resolution No. 15237 — Resolution Adopting the City's Snow CITY COUNCIL AGENDA November 24, 2020 Removal and Ice Control Policy (f) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. REVIEW OF MCLEOD COUNTY CSAH 115 IMPROVEMENTS PROJECT PUBLIC COMMENT REQUEST UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY MN/DOT CONTRACT NO. 1045318 — TH 7/22 AND MONTANA STREET CROSSING IMPROVEMENTS 10. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR DECEMBER 8, 2020, AT 4:00 P.M. (REVIEW OF SUSTAINABLE FACILITIES ANALYSIS REPORT ON THE STATE THEATRE) 11. APPROVE/DENY SETTING CITY COUNCIL ORGANIZATIONAL MEETING FOR JANUARY 4, 2021 GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Board Minutes from October 20, 2020 (b) City of Hutchinson Financial Report and Investment Report for October 2020 MISCELLANEOUS 13. STAFF UPDATES 14. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 CITY OF HUTCHINSON RESOLUTION NO. 15234 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Thomas Daggett $6,000.00 11/5/2020 WHEREAS, such donation has been contributed to the Hutchinson Parks department towards two new memorial benches & pads around the Riverside Park playground. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 24th day of November 2020. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 10, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, and Dave Sebesta. Member absent was Mary Christensen. Members were present via electronic means. Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich asked that Item 10.5 be added to the agenda. The item is consideration of a Right of First Refusal related to the 3rd Avenue NW (Cenex property) item. Motion by Sebesta, second by Czmowski, to approve agenda with the additional item noted. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — Hunter's Ridge (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to ailiate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Mariah Rolston-Deragon, Monroe Street, presented before the Council. Ms. Rolston-Deragon spoke about the COVID-19 virus and mask wearing. Ms. Rolston-Deragon asked that the City Council set an example in mask wearing and commented on a situation that she witnessed at the Liquor Hutch last week. Ms. Rolston-Deragon noted that there are many situations in which businesses are allowing customers to come into their businesses without masks and she expressed that mask wearing must be enforced. Julie Lofdahl, 542 Jefferson Street, presented before the Council. Ms. Lofdahl commented that she too feels that the mask mandate is not being adequately enforced in the City of Hutchinson. She urged all to wear masks and care about other's health. She too asked all Council Members to set an example to the community. Jim Lyons, CEO of Hutchinson Health, presented before the Council. Mr. Lyons provided data on COVID-19 cases which has risen dramatically in the last two weeks. Mr. Lyons spoke about adequate staffing in the hospital to care for all patients. He noted a substantial increase in need of acute care for patients. He also spoke about the necessity of staying home if people feel sick or think they may have COVID-19 symptoms. Mr. Lyons spoke on how serious of a public health issue this is and how important it is for all to follow the guidelines that have been established. CITY COUNCIL MINUTES November 10, 2020 Council Member Cook asked Mr. Lyons to address COVID-19 effecting only older -aged people or those with underlying health conditions. Mr. Lyons said that is not the case and there are many other younger people and relatively healthy people with no underlying health conditions that contract the virus. 6. APPROVAL OF MINUTES (a) Regular Meeting of October 27, 2020 Motion by Cook, second by Czmowski, to approve the minutes as presented. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Council Member Czmowski asked Matt Jaunich to review enforcement of the mask mandate. Mr. Jaunich explained that the Governor's Order is the minimum standard and cities can be more restrictive. Mr. Jaunich clarified that the mask mandate is in effect in all city facilities. Enforcement issues should be taken up with the Minnesota Department of Health or OSHA and is not the responsibility of local law enforcement. Staff has been given the direction to follow the guidelines established by the MDH. CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15230 - Resolution Adopting Assessment for T.H. 15 (Main Street) Reconstruction and T.H. 15 ADA & Overlay Improvements Project (b) Consideration for Approval of Change Order No. 2 — Letting No. 3, Project No. 20-03 (South Central Drainage Area Improvements Phase 2) (c) Consideration for Approval of Resolution No. 15233 — Resolution Approving Disposal of Surplus Parks and Recreation Department Property (d) Consideration for Approval of Purchase of Bobcat Toolcat (e) Board/Commission Appointments/Reappointments l . Jeff Hoeft to PRCE Board to August 2021 (completing Marlys Hoeft's unexpired term) 2. Joshua Kamrath to PRCE Board to August 2023 3. Ashley Gabbert to PRCE Board to August 2023 4. Reappointment of Bob Wendorff to Hutchinson Utilities Commission to December 2025 (f) Claims, Appropriations and Contract Payments Items 7(d) and 7(e) were pulled for further discussion. Motion by Sebesta, second by Czmowski, to approve consent agenda. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Item 7(d) — Council Member Cook noted that the price for the bobcat is $51,500. He clarified that we are trading in the old one with a $20,000 credit so that reduces the total cost of the equipment to $31,500. Motion by Cook, second by Czmowski, to approve Item 7(d). Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 2 CITY COUNCIL MINUTES November 10, 2020 Item 7(e) had further discussion. Council Member Cook asked that the board interest forms of those being appointed be included in future Council packets. Mayor Forcier noted those will be included in the future. Motion by Cook, second by Sebesta, to approve Item 7(e). Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. 2021 PAVEMENT MANAGEMENT PROGRAM (LETTING NO. 1, PROJECT NO. 21-01) (a) Resolution No. 15231 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 15232 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that a bid opening is scheduled for February 10, 2021, for this project. The project includes Harrington Street, Clinton Avenue SW, Merrill Street SW, Church Street SW and Lyndale Avenue SW roadway reconstruction/rehabilitation, curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances. Estimated project cost is $2,155,000 with the majority of the project being funded by City bonding and the remainder being assessable costs. Mr. Exner spoke about proposed assessment rates and the City's assessment policy. An assessment hearing will be held at a Council meeting after the bids are received. Council Member Cook feels that the assessments should be prorated on corner lots to be fair and consistent. This will be acknowledged and addressed after the bids are received. Council Member Cook also suggested increasing the assessment rates on the fee schedule in a phased -in approach over the next several years. Matt Jaunich read a letter received from Jamie Anderson of 854 Merrill Street SW. The letter was addressed to the Council regarding the project. Mr. Anderson asked that the Council look at all possibilities to reduce the assessed amounts. Mr. Anderson noted that Merrill Street has never had the flooding issues like Church Street and Harrington Street. Mr. Anderson also expressed that he does not believe it is necessary to replace the existing sewer system. He also wished that more feedback and personal contact with homeowners was sought before construction began. Mr. Anderson inquired if any state aid could be used to assist with the project. He also asked for more police patrol since the street is currently gravel and people are purposely driving fast and recklessly on the gravel. Kent Exner addressed Mr. Anderson's concerns. Motion by Cook, second by Czmowski, to close public hearing. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Motion by Czmowki, second by Sebesta, to approve Resolution Nos. 15231 and 15232. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Council Member Cook spoke about funding mechanisms and Mr. Jaunich spoke about 429 bonding which requires at least 20% of a project to be assessed. purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. REVIEW OF CITY SNOW REMOVAL AND ICE CONTROL SERVICES John Olson, Public Works Manager, presented before the Council. Mr. Olson provided a brief overview of snow removal operations in the City of Hutchinson. The overview included items on the snow and ice policy, when operations are initiated, when a snow emergency is declared, processes of snow removal operations, personnel, equipment, sidewalks, snow disposal site, private property, use of contractors, and information for requests for service and complaints. Mr. Olson CITY COUNCIL MINUTES November 10, 2020 requested that a Resolution be approved formally adopting the City's Snow Removal and Ice Control Policy. The Resolution will be considered at an upcoming meeting. UNFINISHED BUSINESS 10. APPROVE/DENY ENTERING INTO PURCHASE AGREEMENT FOR 3RD AVENUE NW SITE (FORMER CENEX FERTILIZER PLANT) Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt noted this item was on the last Council meeting agenda and was tabled to allow more time for Mr. Seppelt to gain more information from the developer. Mr. Seppelt explained that instead of a purchase agreement, the developer has agreed to enter into a Right of first Refusal. The Right of First Refusal will allow the developer and the City to explore the feasibility of the project without committing the City to any further action. Mr. Seppelt noted that given the constraints on building height, lot coverage, and the minimum number of units needed to make the project work, the site simply might not work for this type of project. However, this is the first, very early step, in the process. Jim Fahey, 440 Main Street South, presented before the Council. Mr. Fahey reminded the Council that when this property was purchased 13 years ago the plan was to redevelop it. Mr. Fahey believes it is a very positive thing to raise the tax base with a development such as this and encouraged the Council to move this project forward. Mr. Jaunich also acknowledged that an email was sent to the Council from Sara Young who is in opposition to this development project. Council Member Cook agreed with Mr. Fahey that this lot was indeed purchased and decided to be redeveloped 13 years ago, however the redevelopment itself was not identified. Council Member Cook noted that there are some restrictions in place as noted, such as constraints on building height, lot coverage and the minimum number of units needed to make the project work. Council Member Cook wants the community benefit to be considered as part of a redevelopment project on this site. Council Member Cook feels that the proposed project will be completely out of character of this area. He also expressed that there are several other areas for a large apartment complex development such as this one that would be much better suited. Council Member Cook expressed that perhaps this lot would be better for a different use — even a location for a splash pad. Or a community/school student -run business, such as a coffee shop. He also suggested hiring someone to create a redevelopment plan for this specific site. Council Member Czmowski clarified that this lot is not parkland, but rather Sreen space. Council Member Czmowski also asked Mr. Seppelt to clarify that should this Right of First Refusal be entered into, and potentially a purchase agreement, the EDA/City can work with the developer on development plans. Mr. Seppelt explained that the EDA is simply looking at beginning the very early stage of redevelopment of this area on a feasibility aspect from both the City and the developer. Mayor Forcier commented that he feels Mr. Seppelt is stepping into this very cautiously and there are many "outs" available to both the City and the developer. Council Member Sebesta commented that without definite drawings, elevations, etc. he doesn't feel the Council should deny any considerations so early in the project development. Council Member Cook again commented that a redevelopment plan should be written for this lot specifically. Gus Wurdell, 20455 248t' Circle, City residential/commercial property owner, presented before the Council. Mr. Wurdell voiced concerns that this lot could potentially never be on the tax rolls again. The intent of the purchase and redevelopment of this property was to have it be economically stimulated. Mr. Wurdell believe it not prudent to turn away a potential developer on a $10 million project. Mr. Wurdell noted that the downtown plan did illustrate housing in the downtown/river overlay area and this is a good starting point. Motion by Czmowski, second by Sebesta, to deny entering into purchase agreement for 3rd Avenue NW .19 CITY COUNCIL MINUTES November 10, 2020 site. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 10.5 APPROVE/DENY ENTERING INTO RIGHT OF FIRST REFUSAL FOR 3RD AVENUE NW SITE (FORMER CENEX FERTILIZER PLANT) Motion by Czmowski, second by Forcier, to approve entering into right of first refusal for 3rd Avenue NW site. Roll call vote was taken: Cook— nay; Czmowski —aye; Sebesta —aye; Forcier— aye. Motion carried 3 to 1. NEW BUSINESS GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Liquor Hutch Quarterly Report b) Economic Development Authority Board Minutes from September 23, 2020 MISCELLANEOUS 12. STAFF UPDATES Tom Gifferson — Chief Gifferson spoke briefly about an uptick in phone "scams" that were reported around election time. Chief Gifferson also spoke about the mask mandate and the State of Minnesota has accepted responsibility for complaints and enforcement of the mask mandate. If the State requires local law enforcement assistance, the police department will provide the service requested. Chief Gifferson also spoke about enforcement related to the new restrictions put in place today by the Governor's office related to bars/restaurants closing at 10:00 p.m. and private gatherings. Matt Jaunich spoke about the mask mandate and reiterated that cities can be more restrictive. Council Member Cook asked Chief Gifferson about enforcement of a city ordinance related to mask mandates. Chief Gifferson responded that there may be better ways to address the issue rather than issuing citations. Chief Gifferson noted that HPD is waiting to hear back from the DNR on their turkey permits to begin removing turkeys throughout the city. Matt Jaunich — Mr. Jaunich noted that city offices will be closed tomorrow in observance of Veterans' Day; He reminded the Council of the canvassing board meeting on Friday, November 13, 2020, at 9:00 a.m.; He noted that the Core planning group on the police facility will be meeting on November 23, 2020, at 3:00 p.m.; and he also noted that the City's combined polling place will most likely be split into three separate polling locations per precinct for the next election. It was decided that Mayor Forcier will replace Steve Cook on the Core planning group for the HPD facility. 13. COUNCIL/MAYOR UPDATE Dave Sebesta — Council Member Sebesta asked about the streetlights again that are out on Main Street. Kent Exner noted that the issues should be resolved and the all of the streetlights should be operational by the end of this week. Steve Cook — Council Member Cook noted that McLeod County is taking comments on roadwork on County Road 115 from County Road 7 to Hwy 22 for resurfacing and shoulder paving. He asked if the Council would be okay with the City requesting that shoulder paving be done from Hwy 7 to County Road 7 due to use of bicyclists in the area. Kent Exner noted that this item will 5 CITY COUNCIL MINUTES November 10, 2020 be before the Council at the next meeting to provide feedback to the County. Gary Forcier — Mayor Forcier commented on the recent election and some community actions and comments that were destructive and hurtful. He urged residents to get to know each other and not make assumptions based on social media posts are political affiliations. Mayor Forcier also recognized Veterans' Day tomorrow. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 7:50 p.m. Roll call vote was taken: Cook aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. on MINUTES SPECIAL MEETING — HUTCHINSON CANVASSING BOARD FRIDAY, NOVEMBER 13, 2020 The Canvassing Board was called to order at 9:00 a.m. The following were present: Mayor Gary Forcier, Council Member Mary Christensen, Council Member Steve Cook and Council Member Chad Czmowski. Council Member absent was Dave Sebesta. Also present were City Administrator, Matt Jaunich and City Attorney Marc Sebora. CANVASSING OF ELECTION RESULTS City Administrator Matt Jaunich presented the Council with the abstracts of votes cast in the precincts of the City of Hutchinson for the General Election that was held November 3, 2020. Council Member Christensen read the results of the summary of the totals. Council Member Christensen proceeded to canvass the election returns of Precinct 1; Council Member Cook proceeded to canvass the election returns of Precinct 2 and Precinct 3. The results of the election were declared and noted in Resolution No. 15235. Motion by Cook, second by Czmowski, to certify the election results as presented an declared in Resolution 15235. Roll call vote was taken: Cook — aye; Christensen — aye; Forcier — aye; Czmowski - aye. Motion carried unanimously. Motion by Christensen, second by Czmowski, to adjourn at 9:10 a.m. Roll call vote was taken: Cook — aye; Christensen — aye; Forcier — aye; Czmowski - aye. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL Request for Board Action Approve 2021 Invocation Schedule Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 11/24/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff M Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Back in June of 2018, the City Council approved a new invocation policy that gave staff guidelines on establishing a schedule on who gives the invocation at council meetings for the upcoming year. In mid -September, an invitation was sent out to all of the churches/religious institutions within city limits and on file seeking volunteers to deliver the invocation for the upcoming year. The schedule includes those that responded. Please note that our policy notes that no one should give the invocation more than twice within a year. Attached is the proposed schedule for the rest of this year and the upcoming year for your consideration. Our invocation policy notes that the City Council will approve the invocation schedule for the upcoming year. Please note that our policy states that any spots left vacant may be filled by the City Council by a council member invite, left vacant to be filled at a later time, or simply left open and unfilled (meaning no invocation will be given). Any last minute -changes to the schedule will be noted at the meeting on Tuesday. Any requests that come in after the schedule is approved will be brought forth to the Council for consideration in adding to the calendar or will be added administratively. BOARD ACTION REQUESTED: Approve 2021 Invocation Schedule (as attached) Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Invocation Schedule City Council Meeting Date Church/Organization December 8, 2020 Hope Family Church December 22, 2020 January 12, 2021 Hunter's Ridge January 26, 2021 Hunter's Ridge February 9, 2021 River at MSP Church February 23, 2021 CrossPoint March 9, 2021 March 23, 2021 Christ the King April 13, 2021 April 27, 2021 Hope Family Church May 11, 2021 May 25, 2021 Faith Lutheran Church June 8, 2021 June 22, 2021 July 13, 2021 July 27, 2021 August 10, 2021 August 24, 2021 September 14, 2021 River at MSP Church September 28, 2021 Christ the Kin October 12, 2021 CrossPoint October 26, 2021 Hope Family Church November 9, 2021 November 23, 2021 Faith Lutheran Curch December 14, 2021 December 28, 2021 CITY OF HUTCHINSON INTEREST FORM FOR SERVING ON BOARDS/COMMISSION www6.hutchin n.mn.us I-lutchi,sou City Center, 111 Hassan St. SE, Hutchinson MN Fax # (320) 234-4240 Phone # (320) 587-5151 Name: 1 r 46%2 . Address: /Ut LVeS� rye Home Phone #: Cell Phone 9/Q- SD3_� Occupation: _A Place of Employment: � A� Educational Background: L&_ke / Number of years as Hutchinson Resident: _ Work. Phone #: Email Address: 4,,;�ha.ckgw(9 Aiioiar_ aT IAA: I am interested in serving on the following City Board or Commission: o Airport Commission (5 yr. term) ❑ Bicycle/Pedestrian Advisory Committee (3 yr. term) ❑ Charter Commission (4 yr. term) ❑ HRA Board (5 yr. term) ❑ EDA Board (6 yr, term) ❑ Library Board (3 yr. term) ❑ ParldRec/Comm Ed Board (3 yr. term) 2-Manning Commission (5 yr. term) u Police Civil Service Commission (3 yr. term) ❑ Public Arts Commission (3 yr. term) ❑ Senior Advisory Board (3 yr. term) ❑ Sustainability Advisory Board (3 yr, term) ❑ Utilities Commission (5 yr. term) Explain why you are interested in this board/commission: L f�.np�e- � i�i. 4 "�rv, 34 _ ,v r�K� ' 'T 6 -- p �h ' .►.,'.cam u,L� ¢ ♦►�rfs��a�4�� Please describe any prior/current experience that may relate to servin on this board/commission: � ,� 5 a.._ L � �.'r....� C'..�-�; � ;'•wG �.t ..� err-/ _ f� e ,r.��'-�' ,�•, �a► �_. } � *r Please List Other Municipal Boards and/or Commission you may have served. Years Served Z400 to Zafl � to 4.) — - - to Please return completed form to Melissa Starke at City Center, 111 Hassan Street SE, if you are interested in serving on any of the above boards/commissions. We thank you for your interest. This form will be placed on file and we will refer to the file as openings occur. HUTCHINSON CITY COUNCIL Request for Board Action Off -Site Gambling Application - Hutchinson Hockey Association, Inc. Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 11/24/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff M Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Hockey Association, Inc., has submitted an application to conduct off -site gambling (a raffle) at the Crow River Golf Club, located at 915 Colorado Street NW, on January 16, 2021. State law requires that cities grant approval of the off -site gambling when it is being requested by a state -licensed organization prior to the application being submitted to the Minnesota Gambling Control Board. The applicant will submit the final application to the State Gambling Control Board for their authorization. BOARD ACTION REQUESTED: Approve off -site gambling application for Hutchinson Hockey Association on January 16, 2021, at Crow River Golf Club located at 915 Colorado Street NW Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MINNESOTA LAWFUL GAMBLING LG230 Aoolication to Conduct Off -Site Gambling ORGANIZATION INFORMATION Organization Name: HUTCHINSON HOCKEY ASSOCIATION, INC. License Number: 02482 Address: PO BOX 594 6/15 Page 1 of 2 No Fee City: HUTCHINSON . MN Zip: 55350 Chief Executive Officer (CEO) Name: JOSH KARG Daytime Phone: 320-552-3513 Gambling Manager Name: TERENCE DITLEFSEN Daytime Phone: 320-583- GAMBLING ACTIVITY Twelve off -site events are allowed each calendar year not to exceed a total of 36 days. From _/ 116121 to _J/(O/ ZI Check the type of games that will be conducted: 171 Raffle Pull -Tabs Bingo F]Tipboards El Paddlewheel GAMBLING PREMISES Name of location where gambling activity will be conducted: CROW RIVER GOLF CLUB Street address and 55350 County: MCLEOD City (or township): 915 COLORADO STREET NW Zip: • Do not use a post office box. • If no street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42). Does your organization own the gambling premises? Yes If yes, a lease is not required. Fv—]No If no, the lease agreement below must be completed, and signed by the lessor. LEASE AGREEMENT FOR OFF -SITE ACTIVITY (a lease agreement is not required for raffles) Rent to be paid for the leased area: $0 (if none, write "0") All obligations and agreements between the organization and the lessor are listed below or attached. • .Any attachments must be dated and signed by both the lessor and lessee. • This lease and any attachments is the total and only agreement between the lessor and the organization conducting lawful gambling activities. • Other terms, if any: Lessor's Signatur Print Lessor's Name: W, CONTINUE TO PAGE 2 Date: Zv�b i 2-2n Ar%,m1iratinn to conduct Off -Site Gambling 6/15 Page 2 of 2 Acknowledgment by Local Unit of Government: Approval by Resolution CITY APPROVAL for a gambling premises located within city limits City Name: _ Date Approved by City Council: Resolution Number: (If none, attach meeting minutes.) Signature of City Personnel: Title COUNTY APPROVAL for a gambling premises located in a township County Name: Date Approved by County Board: Resolution Number: (If none, attach meeting minutes.) Signature of County Personnel: Date Signed: _ 1 Title: Local unit of government must sign. TOWNSHIP NAME: Date Signed: Complete below only if required by the county. On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: CHIEF EXECUTIVE OFFICER (CEO) ACKNOWLEDGMENT Date Signed: The person signing this application must be your organization's CEO and have their name on file with the Gambling Control Board. If the CEO has changed and the current CEO has not filed a LG200B Organization Officers Affidavit with the Gambling Control Board, he or she must do so at this time. I have read this application, and all information is true, accurate, and complete and, if applicable, agree to the lease terms as stated in this application. Signature of CEO (must be CEO's signature; designee may not sign) Date /! — ID - 2-pZ-1' Mail or fax to: ` No attachments required. Minnesota Gambling Control Board Questions? Contact a Licensing Specialist at 651-539-1900. Suite 300 South 1711 West County Road B Roseville, MN 55113 Fax: 651-639-4032 This publication will be made available in alternative format (i.e. large print, braille) upon request. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process your organization's application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor; national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. /in equa, uppun.uny w1ty-7- HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL 06 Department: EDA LICENSE SECTION Meeting Date: 11/24/2020 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson EDA is seeking to expand the boundaries of an existing Tax Increment Financing District (TIF 4-16) to allow for the acquisition of a blighted property. The EDA would like to purchase and demolish a building located at 135 Franklin Street NW to facilitate redevelopment of that parcel. By modifying the boundaries of TIF District 4-16 (the 'old medical clinic" property on Franklin Street) to include the 135 Franklin Street lot, the EDA can potentially be reimbursed for the acquisition and demolition of the property. A public hearing is required in order to modify the existing TIF District. Staff will provide detailed information on the project and the proposed TIF District at the public hearing n December 8th. The EDA Board has reviewed the proposal and is recommending approval. If you have any questions or need additional information, please give me a call anytime at (320) 266-7320 (mobile). BOARD ACTION REQUESTED: Approval of resolution calling for a public hearing Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15236 RESOLUTION CALLING FOR A PUBLIC HEARING ON APPROVAL OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4, THE PROPOSED MODIFICATION OF TAX INCREMENT FINANCING DISTRICT NO. 4-16 WITHIN THE DEVELOPMENT DISTRICT, AND THE PROPOSED ADOPTION OF A MODIFIED TAX INCREMENT FINANCING PLAN THEREFOR BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the "City"), as follows: 1. Tax Increment Financing Modifications. The City has previously approved a program (the "Development Program") for redevelopment activities to be undertaken in Development District No. 4 (the "Development District"), and a Tax Increment Financing Plan, as described in Minnesota Statutes, 469.175, Subdivision 1 (the "TIF Plan"), establishing a tax increment financing district, as defined in Minnesota Statutes, Section 469.174, subdivision 9, designated as Tax Increment Financing District No. 4-16, a redevelopment tax increment financing district (the "TIF District"), within the Development District. The City intends to modify the Development Program for the Development District, modify the TIF District, and modify the Tax Increment Financing Plan therefor (collectively, the "Modifications") to add land to the TIF District, and has requested that this Council hold a public hearing on such Modifications, all in accordance with and pursuant to Minnesota Statutes, Section 469.175, Subdivision 4. 2. Public Hearing. A public hearing is hereby scheduled to be held on the Modifications on December 8, 2020, beginning at approximately 6:00 PM, at the City Council Chambers located at 111 Hassan St SE, City of Hutchinson, Minnesota. The City Administrator is hereby authorized and directed to cause notice of such public hearing in substantially the form of Exhibit A attached hereto to be published in the official newspaper of the City not less than 10 days nor more than 30 days prior to the date of the hearing. Attest: City Administrator Mayor HUTCHINSON CITY COUNCIL Cq Request for Board Action Agenda Item: Approval of snow removal and ice control services policy Department: PW/Engineering LICENSE SECTION Meeting Date: 11/24/2020 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Following the annual update of the snow removal/ice control policy and the review of City staff revisions at the previous November 10th City Council meeting, we recommend that formal approval of this updated policy be considered. Public Works staff will available at the upcoming meeting to answer questions. BOARD ACTION REQUESTED: Approval of City Policy Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 15237 A RESOLUTION ADOPTING THE CITY'S SNOW REMOVAL AND ICE CONTROL POLICY WHEREAS, Minnesota Statutes, Section 412.221 and the City Charter authorizes the City to maintain City streets; and WHEREAS, the City Council finds that it is in the best interest of the residents, businesses and industries for the City to assume basic responsibility for control of snow and ice on City streets; and WHEREAS, The City Council finds that the City would be best served to have a policy addressing snow removal and ice control; and WHEREAS, a Snow Removal and Ice Control Policy has been developed and recommended by City staff; and WHEREAS, the City Council finds that adoption of said policy is in the best interest of the City, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that said Snow Removal and Ice Control Policy is hereby approved and adopted. Dated this 241h day of November, 2020 By: Gary Forcier, Mayor Attest: Matthew Jaunich, City Administrator 3 HUTCHINSON A CITY ON PURPOSE. City of Hutchinson Snow Removal and Ice Control Policy November, 20-t�M City of Hutchinson Snow Removal and Ice Control Policy Purpose of this Policv The City of Hutchinson recognizes that assuming basic responsibility for snow removal and ice control on City streets is in the best interest of the residents, businesses and industries of Hutchinson. Providing reasonable snow removal and ice control is necessary for emergency, commercial, and personal travel. The City strives to provide this service in a timely, safe, and cost-effective manner; keeping in mind safety, budget, personnel, equipment and environmental concerns. The City will primarily use its own personnel and equipment to provide this service, but may also when necessary or beneficial use ivat eentFaetoFs- This policy does not relieve the operators of private vehicles, pedestrians, property owners, residents and all others that may be using public streets, or that may be otherwise be affected by snow removal operations, of their responsibility to act in a reasonable, prudent and cautious manner, given the prevailing weather and street conditions. Resconsibility and Authority for this Polic The Public Works Department is charged with the primary responsibility for executing snow removal and ice control operations and for exercising the appropriate levels of authority to ensure maintenance. and compliance with this policy. (In this document the title Public Works Department includes the qualified Public Works employee designated by the Director/City Engineer to oversee snow removal and ice control operations. This position is typically assigned to a senior operations manager, but may from time to time be assigned to another experienced Public Works employee in the absence of a senior operations manager.) The Public Works Department is responsible for coordinating equipment and personnel, assigning them work based on the need for snow removal and ice control within the City. The Public Works Department retains the authority to alter assignments based on weather conditions, equipment and personnel availability, and other conditions related to snow removal/ice control. The Public Works Department can declare a snow emergency for the purposes of restricting on -street parking (Appendix A). As necessary, the Public Works Department can enlist the assistance of City employees or equipment not usually assigned to snow removal responsibilities and to hire contractors to provide snow removal services. In cooperation with emergency services personnel, the Public Works Department continuously monitors weather conditions to determine appropriate action. Priorities for Service Snow removal and ice control services will be generally provided using these priorities: 1st priority: Priority routes and central business district areas with no boulevard 2nd priority: Other business districts, truck routes and the airport 3rd priority: Through streets and specifically identified public properties 4th priority: Cul-de-sacs, dead-end streets, and alleys 5th priority: Specifically identified sidewalks, trails, and walkways last priority: Other public property and maintenance activities. These priorities will apply to nearly every snow removal and ice control operation. However, the Public Works Department has the authority to deviate from these priorities d = conditions warrant. Policy Provisions 1) Initiating Operations: Commencement of snow removal and ice control operations depends upon immediate and anticipated conditions. The Public Works Department generally initiates snow removal and ice control operations when: a) weather conditions do not endanger the safety of employees, contractors, or equipment. b) when operations will be effective. c) there are at least two inches of snow accumulation; and/or, d) significant blowing and drifting of snow into traveled portions of major roadways and intersections has occurred; and/or, e) rainstorms, ice storms, and/or periods of light snow create slippery conditions. Efforts during these situations will be concentrated on major roadways, bridges, steep grades, and heavily traveled intersections. Operations may be initiated any time the epeFatien& - are deemed to be beneficial on either a short- term or long-term basis. 2) Suspension of Operations: The Public Works Department may suspend operations at any time if temperatures, winds, visibility, and/or precipitation make operations unsafe, ineffective, or unnecessary. 3) Staffing Operations: Snow removal and ice control operations may occur during assigned work shifts or, OR seme sit aliens, on a call -out of operators. The Public Works Department has the discretion to recall operators or wait until the next assigned work shift to respond to specific snow removal or ice control service requests. or safety reasons, operators of snow removal and ice control equipment will geeeFally not be scheduled to work more than 12 hours in any 24-hour period with less than nine (9) hours off between work shifts. 4) Response to Emergencies: Emergency services officers may contact the Public Works Department to dispatch operators and equipment to provide services for emergency vehicles responding to emergencies within the City (i.e., police, fire, ambulance, electrical outages, gas leaks, utility restoration, etc.). 5) Routes: Each year the Public Works Department prepares a map of the street and sidewalk/trail systems serviced by the City. These systems are divided into route areas that identify personnel, equipment, and if necessary, the private contractors used to provide the services. Route areas are periodically revised to correspond with budget, equipment, personnel, and other resources available to the City. Prioritv routes are identified within each route area. Hazards are also identified in each route area. 6) Methods: Snow is generally plowed in a way that reduces traffic obstructions and the effect of future snowfalls. Generally, snow will be plowed from the center of the street outward toward the curb line so the snow discharges onto the boulevard. Some streets may be plowed from one side of the street to the other. Snow may also be moved to the center or side of the street to be hauled away later. Cul-de- sacs and dead-end streets will generally be plowed to the outside. When plowing on bridges, operators will adjust their speed to reduce or eliminate the snow from going over the side of the bridge. As necessitated by available resources, snow is plowed to the edge of the street without regard for sidewalks, driveways and other structures located in the right-of-way. The City recognizes the inconvenience that comes from = accumulations on rights -of -way, sidewalks and driveways, but the City is not responsible for removing snow from rights -of -way, private driveways, most sidewalks, or from around private structures located in the right-of-way. Snow is removed only from sidewalks/trails specifically identified on route maps and from other areas only at the direction of the Public Works Department. The City recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota Statutes, Chapter 169 while actually engaged in work on streets, except for regulations related to driving while impaired and the safety of school children. Pursuant to this authority, snowplow operators have discretion to disregard traffic laws, when, in their judgment, it is safe to disregard such laws and - such action complies with Public Works policy entitled Operation of Road Maintenance Equipment (Appendix B). 7) Expected Minimum Levels of Service: The following represents the minimum levels of services that can be expected. The City strives to achieve better results whenever possible: I.) It is the City's intent to keep designated priority routes open to traffic, if possible, during a storm or have them open as soon as possible after snow accumulation has subsided. `Open to traffic' means there is a lane available for cars to travel on; the term does not necessarily mean the street has been plowed from curb to curb. II.) As many routes as possible that serve business areas and densely populated residential areas are to be open to traffic within 12 hours after snow accumulation subsides. III.) Through streets are to be open to traffic within 36 hours after snow accumulation subsides. All public streets are to be open to traffic within 48 hours, unless snow accumulation is of such depth as to require removal. Every public street, alley, and parking lot is to be opened to normal, functional traffic patterns within four days after snow accumulation subsides. IV.) Where space does not allow for snow to be moved from traffic lanes to storage on the adjacent boulevard, the City may pile snow and haul it away. Snow may be stored in strategic locations for a time before the snow is hauled away. V.) Significant accumulations of snow on bridges will be removed. Removal of snow from bridges will begin only after all City streets, alleys and parking areas have been serviced, and normal, functional traffic patterns have been restored. Because of safety considerations, this task will normally be done during daylight hours. VI.) Snow may be removed from selected critical intersections, away from fire hydrants, and from other utility appurtenances requiring access. These services will begin only after all City streets, alleys, parking areas, and bridges have been serviced. Snow may also be removed from boulevards and along curbs. Because of safety considerations, these tasks will generally commence during daylight hours. Priority Snow Removal Routes: The following are designated priority routes: Name of Street From: To: 2"d Ave SW/SE Dale St SW Michigan St SE 5th Ave NE/NW Montana St NW Bluff St NE 51h Ave SW/SE Lynn Rd SW T.H. 22 California St NW T.H. 7 School Rd NW Century Ave SW/SE Dale St SW Jefferson St SE Dale St SW School Rd SW (Co Rd 7) 2nd Ave SW Echo Dr SW Freemont Ave SW T.H. 15 Edmonton Ave SW/SE Dead end Grant Ave SE Elm St NE McLeod Ave NE North High Dr NE Freemont Ave SW T.H. 15 Dead-end Golf Course Rd NW North High Dr NW Montana St NW Name of Street From: To: Jefferson St SE Airport Rd Washington Ave E Lynn Rd SW Hwy 15 Exit Washington Ave W McDonald Dr SW Lakewood Dr SW School Rd SW McLeod Ave NE/6th Ave NE T.H. 15 Bluff St NE Michigan St SE/NE 5th Ave SE T.H. 7 Oakland Ave SE/TH 15 Service Rd Freemont Ave SW Adams St SE Roberts St/Rd SW McDonald Dr SW Dale St SW School Rd SW/NW South Grade Rd SW North High Dr NW (Co Rd 12) Shady Ridge Rd NW T.H. 7 7th Ave NW Sherwood St SE Airport Rd Century Ave SE South Grade Rd SW Underwood Ave T.H. 15 Sunset St SW Century Ave SW South Grade Rd SW Downtown (areafrom/to) Lynn Rd SW Adams St SE 51h Ave SW/SE 5th Ave N Sand and Salt The City does not have a bare pavement policy. Falling snow and general snow pack remaining on City streets will not normally be removed. Sanding operations are initiated to provide some temporary relief from skidding. Salt is applied to melt ice on streets. Application of sand is generally limited to intersections, hazardous areas, and isolated slippery areas. Sand will be applied at times and at rates that maximize effectiveness. Salt, while used to melt snow, is also mixed with sand to prevent the sand from freezing. The Public Works Department may order use of additional salt if pavement or air temperatures and precipitation type warrant use of additional salt for melting ice and snow. The Public Works Department may also order use of salt brine to provide additional ice and snow melting capabilities. The Public Works Department may use other minerals, chemicals and mixtures to assist in ice control, provided they are deemed to have fewer or the same effect on the environment as sand and salt mixtures and are economically feasible. Municipal Parking Lot Snow Removal Parking permits are available from the Police Department. It is recommended that drivers get a permit for vehicles regularly parked in designated overnight parking stalls located within municipal parking lots. These permits are optional, but provide contact information helpful for vehicle owners to avoid the expense of vehicles being towed when parked in violation of signposted restrictions. There is no parking in municipal parking lots between 2 a.m. and 6 a.m. However, there are some municipal parking lots with designed overnight parking stalls that are exempt from the 2 a.m. to 6 a.m. restriction. Designated overnight parking stalls are identified with signage. Whenever possible, snow in designated overnight stalls will be removed at the same time as the rest of the parking lot. When that is not possible, subsequent operations during daylight hours using smaller equipment may be employed to remove snow from designated overnight stalls. If it becomes necessary to remove snow from designated overnight parking stalls during overnight hours, the existing overnight signs will be replaced with a temporary sign. The temporary sign prohibits parking in overnight stalls, but allows parking in other areas of the parking lot between 2:00 a.m. and 6:00 a.m. These temporary signs are posted prior to 10:00 a.m. the morning prior to work beginning. Once posted with the temporary signs, parking restrictions in overnight stalls begin immediately and continue until snow has been removed from the designated overnight stalls and the temporary signs have been removed. Once the temporary signs are removed, overnight parking is once again allowed only in designated stalls. Snow Removal on Sidewalks, Trails & Walkways It is the responsibility of the adjacent ce, to keep sidewalks, trails and The City has identified certain sidewalks, trails, and walkways, which may receive some snow removal services from City operators and equipment. These services are provided at the City's discretion, on a priority basis, and do not relieve property owners of their responsibilities to maintain a four -foot (4') walkway. The City does not maintain a bare pavement policy, neither for roadways nor for sidewalks/trails. The City will not utilize abrasives or chemicals when maintaining sidewalks, trails, or walkways. Sidewalks, trails, and walkways identified by the City's will be plowed in a manner that may result in a double windrow on some driveways or accesses. The City is not responsible for removing windrows left by sidewalk snowplows. When snow blowers are utilized to clear snow the discharge may be directed away from the street or boulevard onto private property. Sidewalks serviced by the City are done on a four -tiered priority system. If new snowfall occurs at any time during the process of clearing identified sidewalks, the process will restart with the highest priority. This may result in delays for service to lower priority sidewalks. Snow remaining on sidewalks 24 hours after snow has stopped falling, including snow that was plowed from public streets onto the sidewalk, is a public nuisance. Property owners will be notified that their property is in violation. Beginning 12 hours after notification, City crews may clean sidewalks, trails, and walkways and bill adjacent property owners for that service. Unpaid bills will be certified to the County for collection with property taxes. The Luce Line trail is not under the City's jurisdiction, and is therefore not maintained by the City. The Minnesota Department of Natural Resources establishes maintenance policies for the Luce Line trail. Snow Disposal Sites Snow disposal sites established by the City shall not be used by private parties, except for the publicly accessible snow disposal site located on City property north of the Hutchinson Armory, 1200 Adams St SE. Private parties may use this site free of charge. The City WW provide no services at this site, except to address any use of the site by the City, so close cooperation between private parties is encouraged to ensure snow is dumped and piled in an orderly fashion to maximize use of the site. This site is the only City snow disposal site that private parties shall use, unless signs are posted at this site directing users to another publicly accessible site. When the site at 1200 Adams St SE can no longer be used, the City will establish an alternate publicly accessible disposal site. Signs will be posted at the Adams St SE site directing private parties to the new snow disposal site. Snow Removal on Private Pro en rties It is a violation of Minnesota statutes and local ordinances to move snow from private properties onto a cross public roadways. Property owners engaging in or allowing these activities are subject to the consequences of the statutes and ordinances. Private Contractors Providing Snow Removal Services PeFrA*ts _ for private snow removal contractors are required by ordinance. The City does not require private contractors to obtain a written permit _ from the City, but their activities are still considered to be permitted. If a private contractor violates statutes, ordinances or policies related to snow removal, the City Council can suspend their privilege of conducting snow removal business within the City. Damage to Property Snow removal and ice control operations can cause damage to property, even under the best circumstances and care by equipment operators. Most often, damage occurs to property improvements in the right-of-way, which generally extends 10 to 15 feet beyond the edge of street pavement. The City is not responsible for damage to vegetation caused by plowing or the application of sand and salt mixtures. The City will not make repairs to nor compensate residents for damaged vegetation. In certain cases, the City may clean up dead sod, and over -seed areas in rights -of -way or on private property. Sod will not be used on public rights -of -way. Residents are encouraged to remove excess sand, dispose of the sand properly, and thoroughly flush areas that may be affected by sand and salt mixtures. Only allowable and properly installed properties that are damaged by actual, physical contact with City equipment will be considered for repair at City expense. Personal property in the City's right-of-way damaged by snow being deposited from an accumulation on the blade of a snowplow will not be considered for compensation. The City Council has the authority to set reasonable maximum compensation limits for specific types of personal property placed in the right-of-way. When disagreement about the responsibility forthe damage occurs, the Public Works Department will investigate and decide responsibility. In certain cases, where there is significant damage, the Police Department may be called to assist with the investigation. As always, property owners may bring their concerns to the City Council. Equipment operators and contractors are directed to immediately contact the Police Department and the Public Works Department whenever an incident involves a damage to vehicles, significant structures, or involves any injury to a person. Equipment operators and contractors also report existing damage they observe to avoid any potential future claim the damage was caused by snow removal or ice control operations. Mailboxes Coming into contact with a mailbox is a common obstacle snowplow operators face. If mailboxes are damaged by equipment operators, the City may install a temporary replacement ® until weather conditions are conducive to repair the damaged mailbox. The City will conduct a review of each mailbox incident to determine whether the City will repair, replace or provide reimbursement for the mailbox. Only mailboxes actually hit by a snowplow will be the responsibility of the City. The City will not be responsible for damage to mailboxes or support posts caused by snow or ice coming in contact with the mailbox. The City will replace damaged mailboxes with a standard size, non -decorative metal or plastic mailbox and replace the support post, as necessary, with a 4"x4" decay resistant wood support or standard galvanized post/tube support installed by the City. If the owner desires a mailbox configuration other than the City's standard M, the City will reimburse the mailbox owner for expenses, up to the maximum rate identified in the City's Fee Schedule for the replacement of a mailbox and post (Appendix Q. Other Entities Certain streets within the City are maintained by other governmental entities. The Minnesota Department of Transportation and the McLeod County Highway Department maintain separate maintenance policies for streets within the City maintained by them. From time to time, entities may contract with each other to perform snow removal services. The ultimate responsibility for snow removal services rests with the controlling entity. Others maintain these streets: Name of Street From: To: Entity: TH 15 S/Main St S/ South city limit North city limit Mn/DOT Main St N/ TH 15 N TH 7 W/4th Ave NW/ West city limit East city limit Mn/DOT 4th Ave NE /TH 7 E Adams Street South city limit TH 7 McLeod Co Bluff St NE TH 7 North city limit McLeod Co North High Dr NW/NE West city limit East city limit McLeod Co School Rd SW South city limit South Grade Rd SW McLeod Co Emergency Services The City of Hutchinson has several relationships with surrounding areas concerning emergency services. For that reason, emergency services dispatchers and officers are responsible for making requests for snow removal and ice control services from the appropriate jurisdiction. Service to Private Propert City personnel and personnel contracted by the City do not provide snow removal and ice control services to private properties. Services may, however, be provided with the permission of property owners in situations where City operations directly benefit from operations on ■ private property. Snow removal operations may be conducted on any private property when emergency vehicles responding to a call for service require access to private property. Any operations on or services provided to private property are authorized by the Public Works Department, or are provided at the request of an emergency services officers responding to a call. Requests for Services and Complaints Requests for service and complaints regarding snow removal and ice control operations will be taken during normal working hours. Questions not able to be answered by administrative staff will be forwarded to the Public Works Department. Requests for service and other problems are handled in priority order, in keeping with personnel, equipment, and materials available. Services are prioritized and provided at the discretion of the Public Works Department. Review of this Policy This policy will be reviewed periodically. Comments and complaints regarding this policy received since the last review will be considered during each review. Input from City employees and contractors, members of the public, and other affected parties will be considered. Final revisions to the policy are at the discretion of the City Council. Appendix A Declaration of Snow Emer enc Parking Prohibited City Code § 72.15 DECLARATION OF SNOW EMERGENCY; PARKING PROHIBITED. (A) The City Administrator or other designated official may declare a snow emergency in the city. The emergency shall be declared by 4:00 p.m. and shall take effect later that same evening at 12:00 midnight. The snow emergency shall continue to be in effect for 24 hours. (B) Notice of the declaration of a snow emergency shall be given by notifying the local news media; however the notification shall be a service right only and not a duty on the part of city officials. (C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in the city between the hours of midnight and 7.00 a.m. except as otherwise posted. (D) During a declared snow emergency, any police officer is authorized to have a motor vehicle which is parked in violation of this section removed at the owners' expense. (Ord. 09-0536, passed 12-22-09) To comply with the ordinance, it is the intent of Public Works to follow the procedure outlined below when declaring a snow emergency: 1. Prior to 4:00 p.m. each day, a decision will be made in accordance with the existing Snow/Ice Policy and Ordinances as to whether notification of a snow emergency for purposes of imposing parking restrictions for upcoming snow/ice maintenance activities is necessary. 2. If weather conditions warrant a snow emergency declaration, notification will be sent, via email, to: a. KDUZ/KARP radio stations b. HCVN Cable Channel 7 & 10 television stations c. Hutchinson Leader website d. City of Hutchinson website/social media platforms e. Designated City staff In addition, Public Works staff will provide these additional notifications: f. Notification of personnel involved in snow removal g. Updating a message on a dedicated telephone message line h. Updating/initiating any other current or future notification systems that may be implemented During snow emergencies, parking is restricted on City streets and alleyways between the hours of 12:00 a.m. midnight and 7:00 a.m., except as otherwise posted. Once a snow emergency is declared, parking restrictions begin at 12:00 a.m. midnight and are in effect for the following 24-hour period. During this 24-hour period, parking is restricted between the hours of 12:00 a.m. midnight and 7:00 a.m. Parking is restricted regardless of whether streets have been plowed. Existing parking regulations, where posted, are enforced during snow emergencies. If necessary, a snow emergency may be declared on successive days, prior to the end of the previously announced 24-hour period. Each time a snow emergency is declared, the 24-hour period and related parking restrictions begins again. Issues identified by City operators engaged in snow removal shall be reported to the senior Public Works employee, who shall report to the Police Department. The intent is to use snow emergencies judiciously, taking into account weather conditions, precipitation type/accumulation, timing of the storm, and planned maintenance activities. Generally, a snow emergency will be declared after 4" of snow, and/or for periods of severe drifting, and/or for the necessity of treating roadways for severe slippery conditions. Appendix B Operation of Road Maintenance Equipment The goal of all road maintenance operations is effectiveness and safety. Minnesota statutes give considerable leeway to equipment operators engaged in road maintenance. State Statutes recognize the unique circumstances equipment operators encounter while performing road maintenance. When engaged in snow and ice control or flood control work, equipment is exempt from standard size and weight restrictions. Operators are never exempt from statutes regulating driving under the influence or operations around school busses and in school zones. Minnesota Statute §169.035 Subdivision 1. Working on highway. (a) The provisions of this chapter shall not apply to persons, motor vehicles, and other equipment while actually engaged in work upon the highway, except as provided in paragraphs (b) and (c). (b) This chapter shall apply to those persons and vehicles when traveling to or from such work, except that persons operating equipment owned, rented or hired by road authorities shall be exempt from the width, height and length provisions of sections 169.80 and 169.81 and shall be exempt from the weight limitations of this chapter while performing the following actions on behalf of the state or a local governmental unit: (1) while loading, readying, or moving the vehicles or equipment in preparation for combating anticipated slippery road conditions or removing snow or ice; (2) while actually engaged in snow or ice removal or combating slippery road conditions, including but not limited to pretreatment and anti -icing activities; or (3) while engaged in flood control operations. (c) Chapter 169A and section 169.444 apply to persons while actually engaged in work upon the highway. The City has established the following guidelines that affect operation of maintenance equipment for snow removal operations. The City does recognize that, while performing road maintenance, there will be times when it is not feasible to comply with standard traffic control regulations. In those cases, operators are expected to perform operations with caution and proceed only after consideration is given to the safety of the operation. Unless specifically stated below, all trucks hauling snow during snow removal operations shall comply with all State traffic regulations. a) All standard safety devices on the vehicles shall be functional prior to operating, and shall be used during operations. b) When actively being loaded with snow, contract snow haulers shall perform functions under the direction of the snow blower operator loading the truck. c) Snow haulers, when actively engaged in hauling snow whether full or empty, may stop at red traffic signals and proceed with caution if there is no oncoming traffic. When moving from one work site to another, such as from downtown to the Civic Arena, operators shall comply with all Minnesota Traffic Statutes. d) When actively engaged in removing snow while crossing Main Street, contract snow haulers may engage in blocking maneuvers that allow the snow blower and other trucks to cross Main Street safely. e) Any action determined to be necessary by the operator to avoid an accident or to mitigate damage or injury that may result. Contractors are covered by this Minnesota State statute and City of Hutchinson policy only when actively engaged in work for the City of Hutchinson. Appendix C City of Hutchinson Public Works Department Mailboxes General Installation of mailboxes on City -owned rights -of -way is permitted. The mailbox owner assumes all risk of damage, except when a mailbox is damaged through direct contact with a City -owned equipment. Coming in to contact with a mailbox is a common obstacle that operators face while performing their tasks. If mailboxes are damaged, the City may install a temporary replacement until weather conditions are conducive to repair. Mail delivery City operators make every effort to perform tasks as close to the curb line as possible to provide access to mailboxes. It is not always possible to provide the necessary clearance, considering the size and types of equipment used. Final cleaning adjacent to mailboxes is the responsibility of the property owner. Damage to mailboxes Mailboxes damaged by direct contact from City equipment will be considered for compensation at City expense. The City conducts a review of each mailbox incident to determine responsibility for repair. Damage to mailboxes from materials, such as snow and ice, etc. that is discharged onto the right-of-way will not be considered for compensation. Mailbox repair For mailboxes damaged by direct contact from City equipment, property owners may make repairs and provide an itemized statement of the costs of the repair. The City will reimburse the property owner for those expenses up to the maximum amount established by the City Council in the City's most recent Fee Schedule. If the property owner wants the City to repair the mailbox, property owners may select from one of three options. The City will not provide mailboxes other than these three options: 1) Standard pipe swing -away; 2) 4x4 treated wood post; 3) Plastic, post -mounted (see attached sheet). In. any case, property owners are responsible for mounting newspaper boxes adjacent to, and not under, the mailbox. I I I I I I I I I I 42"-48" Typical 48" Recommended Li I I I I I I I I I L I I o I -U I M I m I Galvanized, Flanged 4" x 4" Treated Wood Plastic Slip -Over Post Channel Sign post & Pipe Post mailbox support mailbox support mailbox support Fasten newspaper box to filler board on the side of the mailbox MAIL BOX SUPPORT REPLACEMENT November CITY OF HUTCHINSON, MN 2019 Resolution No. 15237 Clea n A RESOLUTION ADOPTING THE CITY'S Copy SNOW REMOVAL AND ICE CONTROL POLICY WHEREAS, Minnesota Statutes, Section 412.221 and the City Charter authorizes the City to maintain City streets; and WHEREAS, the City Council finds that it is in the best interest of the residents, businesses and industries for the City to assume basic responsibility for control of snow and ice on City streets; and WHEREAS, The City Council finds that the City would be best served to have a policy addressing snow removal and ice control; and WHEREAS, a Snow Removal and Ice Control Policy has been developed and recommended by City staff; and WHEREAS, the City Council finds that adoption of said policy is in the best interest of the City, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that said Snow Removal and Ice Control Policy is hereby approved and adopted. Dated this 26th day of November, 2019 By: Gary Forcier, Mayor Attest: Matthew Jaunich, City Administrator C City of Hutchinson Snow Removal and Ice Control Policy November, 2020 City of Hutchinson Snow Removal and Ice Control Policy Purpose of this Polic The City of Hutchinson recognizes that assuming basic responsibility for snow removal and ice control on City streets is in the best interest of the residents, businesses and industries of Hutchinson. Providing reasonable snow removal and ice control is necessary for emergency, commercial, and personal travel. The City strives to provide this service in a timely, safe, and cost-effective manner; keeping in mind safety, budget, personnel, equipment and environmental concerns. The City will primarily use its own personnel and equipment to provide this service, but may also use private contractors, when necessary or beneficial. This policy does not relieve the operators of private vehicles, pedestrians, property owners, residents and all others that may be using public streets, or that may be otherwise be affected by snow removal operations, of their responsibility to act in a reasonable, prudent and cautious manner, given the prevailing weather and street conditions. Resoonsibilitv and Authority for this Polic The Public Works Department is charged with the primary responsibility for executing snow removal and ice control operations and for exercising the appropriate levels of authority to ensure maintenance of and compliance with this policy. (In this document the title Public Works Department includes the qualified Public Works employee designated by the Director/City Engineer to oversee snow removal and ice control operations. This position is typically assigned to a senior operations manager, but may from time to time be assigned to another experienced Public Works employee in the absence of a senior operations manager.) The Public Works Department is responsible for coordinating equipment and personnel, assigning them work based on the need for snow removal and ice control within the City. The Public Works Department retains the authority to alter assignments based on weather conditions, equipment and personnel availability, and other conditions related to snow removal/ice control. The Public Works Department can declare a snow emergency for the purposes of restricting on -street parking (Appendix A). In addition, the Public Works Department may temporarily signpost any route, as necessary, to restrict parking for the purpose of facilitating snow removal operations. As necessary, the Public Works Department can also enlist the assistance of City employees or equipment not usually assigned to snow removal responsibilities and hire contractors to provide snow removal services. In cooperation with emergency services personnel, the Public Works Department continuously monitors weather conditions to determine appropriate action. Priorities for Service Snow removal and ice control services will be generally provided using these priorities: 1st priority: Priority routes and central business district areas with no boulevard 2nd priority: Other business districts, truck routes and the airport 3rd priority: Through streets and specifically identified public properties 4th priority: Cul-de-sacs, dead-end streets, and alleys 5th priority: Specifically identified sidewalks, trails, and walkways last priority: Other public property and maintenance activities. These priorities will apply to nearly every snow removal and ice control operation. However, the Public Works Department has the authority to deviate from these priorities when conditions warrant. Policy Provisions 1) Initiating 0 erations: Commencement of snow removal and ice control operations depends upon immediate and anticipated conditions. The Public Works Department generally initiates snow removal and ice control operations when: a) weather conditions do not endanger the safety of employees, contractors, or equipment. b) operations will be effective. c) there are at least two inches of snow accumulation; and/or, d) significant blowing and drifting of snow into traveled portions of major roadways and intersections has occurred; and/or, e) rainstorms, ice storms, and/or periods of light snow create slippery conditions. Efforts during these situations will be concentrated on major roadways, bridges, steep grades, and heavily traveled intersections. Operations may be initiated any time they are deemed to be beneficial on either a short-term or long- term basis. 2) Suspension of Operations: The Public Works Department may suspend operations at any time if temperatures, winds, visibility, and/or precipitation make operations unsafe, ineffective, or unnecessary. 3) Staffing Operations: Snow removal and ice control operations may occur during assigned work shifts or, in some situations, on a call -out of operators. The Public Works Department has the discretion to recall operators or wait until the next assigned work shift to respond to specific snow removal or ice control service requests. Whenever possible, for safety reasons, operators of snow removal and ice control equipment will not be scheduled to work more than 12 hours in any 24-hour period with less than nine (9) hours off between work shifts. 4) Response to Emergencies: Emergency services officers may contact the Public Works Department to dispatch operators and equipment to provide services for emergency vehicles responding to emergencies within the City (i.e., police, fire, ambulance, electrical outages, gas leaks, utility restoration, etc.). 5) Routes: Each year the Public Works Department prepares a map of the street and sidewalk/trail systems serviced by the City. These systems are divided into route areas that identify personnel, equipment, and if necessary the private contractors used to provide the services. Route areas are periodically revised to correspond with budget, equipment, personnel, and other resources available to the City. Priority routes are identified within each route area. Hazards are also identified in each route area. These route areas are generally assigned to individuals and are used for planning and executing routine snow plowing and ice control operations. The Public Works Department may assign any operator to any route, as necessary, considering budget, equipment personnel, and other resources available to the City. 6) Methods: Snow is generally plowed in a way that reduces traffic obstructions and the effect of future snowfalls. Generally, snow will be plowed from the center of the street outward toward the curb line so the snow discharges onto the boulevard. Some streets may be plowed from one side of the street to the other. Snow may also be moved to the center or side of the street to be hauled away later. Cul-de- sacs and dead-end streets will generally be plowed to the outside. When plowing on bridges, operators will adjust their speed to reduce or eliminate the snow from going over the side of the bridge. As necessitated by available resources, snow is plowed to the edge of the street without regard for sidewalks, driveways and other structures located in the right-of-way. The City recognizes the inconvenience that comes from snow accumulations on rights -of -way, sidewalks and driveways, but the City is not responsible for removing snow from rights -of -way, private driveways, most sidewalks, or from around private structures located in the right-of-way. Snow is removed only from sidewalks/trails specifically identified on route maps and from other areas only at the direction of the Public Works Department. The City recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota Statutes, Chapter 169 while actually engaged in work on streets, except for regulations related to driving while impaired and the safety of school children. Pursuant to this authority, snowplow operators have discretion to disregard traffic laws, when, in their judgment, it is both necessary and safe to disregard such laws and provided that such action complies with Public Works policy entitled Operation of Road Maintenance Equipment (Appendix B). 7) Expected Minimum Levels of Service: The following represents the minimum levels of services that can be expected. The City strives to achieve better results whenever possible: I.) It is the City's intent to keep designated priority routes open to traffic, if possible, during a storm or have them open as soon as possible after snow accumulation has subsided. 'Open to traffic' means there is a lane available for cars to travel on; the term does not necessarily mean the street has been plowed from curb to curb. II.) As many routes as possible that serve business areas and densely populated residential areas are to be open to traffic within 12 hours after snow accumulation subsides. III.) Through streets are to be open to traffic within 36 hours after snow accumulation subsides. All public streets are to be open to traffic within 48 hours, unless snow accumulation is of such depth as to require removal. Every public street, alley, and parking lot is to be opened to normal, functional traffic patterns within four days after snow accumulation subsides. IV.) Where space does not allow for snow to be moved from traffic lanes to storage on the adjacent boulevard, the City may pile snow and haul it away. Snow may be stored in strategic locations for a time before the snow is hauled away. V.) Significant accumulations of snow on bridges will be removed. Removal of snow from bridges will begin only after all City streets, alleys and parking areas have been serviced, and normal, functional traffic patterns have been restored. Because of safety considerations, this task will normally be done during daylight hours. VI.) Snow may be removed from selected critical intersections, away from fire hydrants, and from other utility appurtenances requiring access. These services will begin only after all City streets, alleys, parking areas, and bridges have been serviced. Snow may also be removed from boulevards and along curbs. Because of safety considerations, these tasks will generally commence during daylight hours. Priority Snow Removal Routes: The following are designated priority routes: Name of Street From: To: 2"d Ave SW/SE Dale St SW Michigan St SE 51' Ave NE/NW Montana St NW Bluff St NE 5th Ave SW/SE Lynn Rd SW T.H. 22 California St NW T.H. 7 School Rd NW Century Ave SW/SE Dale St SW Jefferson St SE Dale St SW School Rd SW (Co Rd 7) 2nd Ave SW Echo Dr SW Freemont Ave SW T.H. 15 Edmonton Ave SW/SE Dead end Grant Ave SE Elm St NE McLeod Ave NE North High Dr NE Freemont Ave SW T.H. 15 Dead-end Golf Course Rd NW North High Dr NW Montana St NW Name of Street From: To: Jefferson St SE Airport Rd Washington Ave E Lynn Rd SW Hwy 15 Exit Washington Ave W McDonald Dr SW Lakewood Dr SW School Rd SW McLeod Ave NE/61h Ave NE T.H. 15 Bluff St NE Michigan St SE/NE 5th Ave SE T.H. 7 Oakland Ave SE/TH 15 Service Rd Freemont Ave SW Adams St SE Roberts St/Rd SW McDonald Dr SW Dale St SW School Rd SW/NW South Grade Rd SW North High Dr NW (Co Rd 12) Shady Ridge Rd NW T.H. 7 7th Ave NW Sherwood St SE Airport Rd Century Ave SE South Grade Rd SW Underwood Ave T.H. 15 Sunset St SW Century Ave SW South Grade Rd SW Downtown (area from/to) Lynn Rd SW Adams St SE 5th Ave SW/SE 5th Ave N Sand and Salt The City does not have a bare pavement policy. Falling snow and general snow pack remaining on City streets will not normally be removed. Sanding operations are initiated to provide some temporary relief from skidding. Salt is applied to melt ice on streets. Application of sand is generally limited to intersections, hazardous areas, and isolated slippery areas. Sand will be applied at times and at rates that maximize effectiveness. Salt, while used to melt snow, is also mixed with sand to prevent the sand from freezing. The Public Works Department may order use of additional salt if pavement or air temperatures and precipitation type warrant use of additional salt for melting ice and snow. The Public Works Department may also order use of salt brine to provide additional ice and snow melting capabilities. The Public Works Department may use other minerals, chemicals and mixtures to assist in ice control, provided they are deemed to have fewer or the same effect on the environment as sand and salt mixtures and are economically feasible. Municipal Parking Lot Snow Removal Parking permits are available from the Police Department. It is recommended that drivers get a permit for vehicles regularly parked in designated overnight parking stalls located within municipal parking lots. These permits are optional, but provide contact information helpful for vehicle owners to avoid the expense of vehicles being towed when parked in violation of signposted restrictions. There is no parking in municipal parking lots between 2 a.m. and 6 a.m. However, there are some municipal parking lots with designed overnight parking stalls that are exempt from the 2 a.m. to 6 a.m. restriction. Designated overnight parking stalls are identified with signage. Whenever possible, snow in designated overnight stalls will be removed at the same time as the rest of the parking lot. When that is not possible, subsequent operations during daylight hours using smaller equipment may be employed to remove snow from designated overnight stalls. If it becomes necessary to remove snow from designated overnight parking stalls during overnight hours, the existing overnight signs will be replaced with a temporary sign. The temporary sign prohibits parking in overnight stalls, but allows parking in other areas of the parking lot between 2:00 a.m. and 6:00 a.m. These temporary signs are posted prior to 10:00 a.m. the morning prior to work beginning. Once posted with the temporary signs, parking restrictions in overnight stalls begin immediately and continue until snow has been removed from the designated overnight stalls and the temporary signs have been removed. Once the temporary signs are removed, overnight parking is once again allowed only in designated stalls. Snow Removal on Sidewalks. Trails & Walkways It is the responsibility of the adjacent property owner, using due diligence, to keep sidewalks, trails and walkways clear for pedestrian travel. Permitted sandwich boards placed on public sidewalks/trails must be removed if there is any snow accumulation and may not be placed again until after snow is removed. The City has identified certain sidewalks, trails, and walkways, which may receive some snow removal services from City operators and equipment. These services are provided at the City's discretion, on a priority basis, and do not relieve property owners of their responsibilities to maintain a four -foot (4') walkway. The City does not maintain a bare pavement policy, neither for roadways nor for sidewalks/trails. The City will not utilize abrasives or chemicals when maintaining sidewalks, trails, or walkways. Sidewalks, trails, and walkways identified by the City's will be plowed in a manner that may result in a double windrow on some driveways or accesses. The City is not responsible for removing windrows left by sidewalk snowplows. When snow blowers are utilized to clear snow, the discharge may be directed away from the street or boulevard onto private property. Sidewalks serviced by the City are done on a four -tiered priority system. If new snowfall occurs at any time during the process of clearing identified sidewalks, the process will restart with the highest priority. This may result in delays for service to lower priority sidewalks. Snow remaining on sidewalks 24 hours after snow has stopped falling, including snow that was plowed from public streets onto the sidewalk, is a public nuisance. Property owners will be notified that their property is in violation. Beginning 12 hours after notification, City crews may clean sidewalks, trails, and walkways and bill adjacent property owners for that service. Unpaid bills will be certified to the County for collection with property taxes. The Luce Line trail is not under the City's jurisdiction, and is therefore not maintained by the City. The Minnesota Department of Natural Resources establishes maintenance policies for the Luce Line trail. Snow Disposal Sites Snow disposal sites established by the City shall not be used by private parties, except for the publicly accessible snow disposal site located on City property north of the Hutchinson Armory, 1200 Adams St SE. Private parties may use this site free of charge. The City provides no services at this site, except to address any use of the site by the City, so close cooperation between private parties is encouraged to ensure snow is dumped and piled in an orderly fashion to maximize use of the site. This site is the only City snow disposal site that private parties shall use, unless signs are posted at this site directing users to another publicly accessible site. When the site at 1200 Adams St SE can no longer be used, the City will establish an alternate publicly accessible disposal site. Signs will be posted at the Adams St SE site directing private parties to the new snow disposal site. Snow Removal on Private Properties It is a violation of Minnesota statutes and local ordinances to move snow from private properties onto or across public roadways. Snow and ice must be stored on private property or on rights -of -way adjacent to the private property. Property owners engaging in or allowing these activities are subject to the consequences of the statutes and ordinances. Private Contractors Providing Snow Removal Services Licenses for private snow removal contractors are required by ordinance. The City does not require private contractors to obtain a written license from the City, but their activities are still considered to be permitted. If a private contractor violates statutes, ordinances or policies related to snow removal, the City Council can suspend their privilege of conducting snow removal business within the City. Damap,e to Property Snow removal and ice control operations can cause damage to property, even under the best circumstances and care by equipment operators. Most often, damage occurs to property improvements in the right-of-way, which generally extends 10 to 15 feet beyond the edge of street pavement. The City is not responsible for damage to vegetation caused by plowing or the application of sand and salt mixtures. The City will not make repairs to nor compensate residents for damaged vegetation. In certain cases, the City may clean up dead sod, and over -seed areas in rights -of -way or on private property. Sod will not be used on public rights -of -way. Residents are encouraged to remove excess sand, dispose of the sand properly, and thoroughly flush areas that may be affected by sand and salt mixtures. Only allowable and properly installed properties that are damaged by actual, physical contact with City equipment will be considered for repair at City expense. Personal property in the City's right-of-way damaged by snow being deposited from an accumulation on the blade of a snowplow will not be considered for compensation. The City Council has the authority to set reasonable maximum compensation limits for specific types of personal property placed in the right-of-way. When disagreement about the responsibility for the damage occurs, the Public Works Department will investigate and decide responsibility. In certain cases, where there is significant damage, the Police Department may be called to assist with the investigation. As always, property owners may bring their concerns to the City Council. Equipment operators and contractors are directed to immediately contact the Police Department and the Public Works Department whenever an incident involves a damage to vehicles, significant structures, or involves any injury to a person. Equipment operators and contractors also report existing damage they observe to avoid any potential future claim the damage was caused by snow removal or ice control operations. Mailboxes Coming into contact with a mailbox is a common obstacle snowplow operators face. If mailboxes are damaged by equipment operators, the City may install a temporary replacement mailbox until weather conditions are conducive to repair the damaged mailbox. The City will conduct a review of each mailbox incident to determine whether the City will repair, replace or provide reimbursement for the mailbox. Only mailboxes actually hit by a snowplow will be the responsibility of the City. The City will not be responsible for damage to mailboxes or support posts caused by snow or ice coming in contact with the mailbox. The City will replace damaged mailboxes with a standard size, non -decorative metal or plastic mailbox and replace the support post, as necessary, with a 4"x4" decay resistant wood support or standard galvanized post/tube support installed by the City. If the owner desires a mailbox configuration other than the City's standard options, the City will reimburse the mailbox owner for expenses, up to the maximum rate identified in the City's Fee Schedule for the replacement of a mailbox and post (Appendix Q. Other Entities Certain streets within the City are maintained by other governmental entities. The Minnesota Department of Transportation and the McLeod County Highway Department maintain separate maintenance policies for streets within the City maintained by them. From time to time, entities may contract with each other to perform snow removal services. The ultimate responsibility for snow removal services rests with the controlling entity. Others maintain these streets: Name of Street From: To: Entity: TH 15 S/Main St S/ South city limit North city limit Mn/DOT Main St N/ TH 15 N TH 7 W/4th Ave NW/ West city limit East city limit Mn/DOT 4th Ave NE /TH 7 E Adams Street South city limit TH 7 McLeod Co Bluff St NE TH 7 North city limit McLeod Co North High Dr NW/NE West city limit East city limit McLeod Co School Rd SW South city limit South Grade Rd SW McLeod Co EmergenW Services The City of Hutchinson has several relationships with surrounding areas concerning emergency services. For that reason, emergency services dispatchers and officers are responsible for making requests for snow removal and ice control services from the appropriate jurisdiction. Service to Private Pro ert City personnel and personnel contracted by the City do not provide snow removal and ice control services to private properties. Services may, however, be provided on private property with the permission of property owners in situations where City operations directly benefit from operations on the private property. Snow removal operations may be conducted on any private property when emergency vehicles responding to a call for service require access to private property. Any operations on or services provided to private property are authorized by the Public Works Department, or are provided at the request of an emergency services officers responding to a call. Requests for Services and Complaints Requests for service and complaints regarding snow removal and ice control operations will be taken during normal working hours. Questions not able to be answered by administrative staff will be forwarded to the Public Works Department. Requests for service and other problems are handled in priority order, in keeping with personnel, equipment, and materials available. Services are prioritized and provided at the discretion of the Public Works Department. Review of this Policy This policy will be reviewed periodically. Comments and complaints regarding this policy received since the last review will be considered during each review. Input from City employees and contractors, members of the public, and other affected parties will be considered. Final revisions to the policy are at the discretion of the City Council. Appendix A Declaration of Snow Emergency; Parking Prohibited City Code § 72.15 DECLARATION OFSNOW EMERGENCY; PARKING PROHIBITED. (A) The City Administrator or other designated official may declare a snow emergency in the city. The emergency shall be declared by 4:00 p.m. and shall take effect later that same evening at 12:00 midnight. The snow emergency shall continue to be in effect for 24 hours. (B) Notice of the declaration of a snow emergency shall be given by notifying the local news media; however the notification shall be a service right only and not a duty on the part of city officials. (C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in the city between the hours of midnight and 7.00 a.m. except as otherwise posted. (D) During a declared snow emergency, any police officer is authorized to have a motor vehicle which is parked in violation of this section removed at the owners' expense. (Ord. 09-0536, passed 12-22-09) To comply with the ordinance, it is the intent of Public Works to follow the procedure outlined below when declaring a snow emergency: 3. Prior to 4:00 p.m. each day, a decision will be made in accordance with the existing Snow/Ice Policy and Ordinances as to whether notification of a snow emergency for purposes of imposing parking restrictions for upcoming snow/ice maintenance activities is necessary. 4. If weather conditions warrant a snow emergency declaration, notification will be sent, via email, to: a. KDUZ/KARP radio stations b. HCVN Cable Channel 7 & 10 television stations c. Hutchinson Leader website d. City of Hutchinson website/social media platforms e. Designated City staff In addition, Public Works staff will provide these additional notifications: f. Notification of personnel involved in snow removal g. Updating a message on a dedicated telephone message line h. Updating/initiating any other current or future notification systems that maybe implemented During snow emergencies, parking is restricted on City streets and alleyways between the hours of 12:00 a.m. midnight and 7:00 a.m., except as otherwise posted. Once a snow emergency is declared, parking restrictions begin at 12:00 a.m. midnight and are in effect for the following 24-hour period. During this 24-hour period, parking is restricted between the hours of 12:00 a.m. midnight and 7:00 a.m. Parking is restricted regardless of whether streets have been plowed. Existing parking regulations, where posted, are enforced during snow emergencies. If necessary, a snow emergency may be declared on successive days, prior to the end of the previously announced 24-hour period. Each time a snow emergency is declared, the 24-hour period and related parking restrictions begins again. Issues identified by City operators engaged in snow removal shall be reported to the senior Public Works employee, who shall report to the Police Department. The intent is to use snow emergencies judiciously, taking into account weather conditions, precipitation type/accumulation, timing of the storm, and planned maintenance activities. Generally, a snow emergency will be declared after 4" of snow, and/or for periods of severe drifting, and/or for the necessity of treating roadways for severe slippery conditions. Appendix B Operation of Road Maintenance Equipment The goal of all road maintenance operations is effectiveness and safety. Minnesota statutes give considerable leeway to equipment operators engaged in road maintenance. State Statutes recognize the unique circumstances equipment operators encounter while performing road maintenance. When engaged in snow and ice control or flood control work, equipment is exempt from standard size and weight restrictions. Operators are never exempt from statutes regulating driving under the influence or operations around school busses and in school zones. Minnesota Statute §169.035 Subdivision 1. Working on highway. (a) The provisions of this chapter shall not apply to persons, motor vehicles, and other equipment while actually engaged in work upon the highway, except as provided in paragraphs (b) and (c). (b) This chapter shall apply to those persons and vehicles when traveling to or from such work, except that persons operating equipment owned, rented or hired by road authorities shall be exempt from the width, height and length provisions of sections 169.80 and 169.81 and shall be exempt from the weight limitations of this chapter while performing the following actions on behalf of the state or a local governmental unit: (1) while loading, readying, or moving the vehicles or equipment in preparation for combating anticipated slippery road conditions or removing snow or ice; (2) while actually engaged in snow or ice removal or combating slippery road conditions, including but not limited to pretreatment and anti -icing activities; or (3) while engaged in flood control operations. (c) Chapter 169A and section 169.444 apply to persons while actually engaged in work upon the highway. The City has established the following guidelines that affect operation of maintenance equipment for snow removal operations. The City does recognize that, while performing road maintenance, there will be times when it is not feasible to comply with standard traffic control regulations. In those cases, operators are expected to perform operations with caution and proceed only after consideration is given to the safety of the operation. Unless specifically stated below, all trucks hauling snow during snow removal operations shall comply with all State traffic regulations. f) All standard safety devices on the vehicles shall be functional prior to operating, and shall be used during operations. g) When actively being loaded with snow, contract snow haulers shall perform functions under the direction of the snow blower operator loading the truck. h) Snow haulers, when actively engaged in hauling snow whether full or empty, may stop at red traffic signals and proceed with caution if there is no oncoming traffic. When moving from one work site to another, such as from downtown to the Civic Arena, operators shall comply with all Minnesota Traffic Statutes. i) When actively engaged in removing snow while crossing Main Street, contract snow haulers may engage in blocking maneuvers that allow the snow blower and other trucks to cross Main Street safely. j) Any action determined to be necessary by the operator to avoid an accident or to mitigate damage or injury that may result. Contractors are covered by this Minnesota State statute and City of Hutchinson policy only when actively engaged in work for the City of Hutchinson. Appendix C City of Hutchinson Public Works Department Mailboxes General Installation of mailboxes on City -owned rights -of -way is permitted. The mailbox owner assumes all risk of damage, except when a mailbox is damaged through direct contact with a City -owned equipment. Coming in to contact with a mailbox is a common obstacle that operators face while performing their tasks. If mailboxes are damaged, the City may install a temporary replacement until weather conditions are conducive to repair. Mail delivery City operators make every effort to perform tasks as close to the curb line as possible to provide access to mailboxes. It is not always possible to provide the necessary clearance, considering the size and types of equipment used. Final cleaning adjacent to mailboxes is the responsibility of the property owner. Damage to mailboxes Mailboxes damaged by direct contact from City equipment will be considered for compensation at City expense. The City conducts a review of each mailbox incident to determine responsibility for repair. Damage to mailboxes from materials, such as snow and ice, etc. that is discharged onto the right-of-way will not be considered for compensation. Mailbox repair For mailboxes damaged by direct contact from City equipment, property owners may make repairs and provide an itemized statement of the costs of the repair. The City will reimburse the property owner for those expenses up to the maximum amount established by the City Council in the City's most recent Fee Schedule. If the property owner wants the City to repair the mailbox, property owners may select from one of three options. The City will not provide mailboxes other than these three options: 1) Standard pipe swing -away; 2) 4x4 treated wood post; 3) Plastic, post -mounted (see attached sheet). In any case, property owners are responsible for mounting newspaper boxes adjacent to, and not under, the mailbox. I I I I I I I I I I 42"-48" Typical 48" Recommended I I I I I I I I I I I � I o I Y I � I m I Galvanized, Flanged 4" x 4" Treated Wood Plastic Slip -Over Post Channel Sign post & Pipe Post mailbox support mailbox support mailbox support Fasten newspaper box to filler board on the side of the mailbox MAIL BOX SUPPORT REPLACEMENT November CITY OF HUTCHINSON, MN 2019 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/11/20 - 11/24/20 Check Date ---- ---------------------------------------------------------------------------------------------------------------------- 11/06/2020 Check EFT1336 Vendor Name -------- EFTPS Description ------------------------------------------------------------------------------------- Payroll 10/18/20 - 10/31/20 Amount ----------------------- 64,991.52 11/06/2020 EFT1337 Child Support Payroll 10/18/20 - 10/31/20 577.29 11/06/2020 EFT1338 MN Dept of Revenue Payroll 10/18/20- 10/31/20 12,456.26 11/06/2020 EFT1339 Provident Life Payroll 10/18/20- 10/31/20 577.38 11/06/2020 EFT1340 PERA Payroll 10/18/20- 10/31/20 53,795.06 11/06/2020 EFT1341 TASC-Flex Payroll 10/18/20- 10/31/20 1,491.70 11/06/2020 EFT1342 TASC-H S A Payroll 10/18/20 - 10/31/20 13,156.84 11/06/2020 EFT1343 ICMA Payroll 10/18/20 - 10/31/20 3,308.52 11/06/2020 EFT1344 VOYA Payroll 10/18/20 - 10/31/20 330.00 11/06/2020 EFT1345 MNDCP Payroll 10/18/20- 10/31/20 350.00 11/06/2020 213084 NCPERS Payroll 10/18/20- 10/31/20 336.00 11/06/2020 213085 HART Payroll 10/18/20 - 10/31/20 469.77 11/12/2020 213086 ADULT TRAINING & REHABILITATION CTR CARES ACT BUSINESS SUBSIDY GRANT 12,000.00 11/12/2020 213087 CENTRAL MINNESOTA COFFEE COMPANY CARES ACT BUSINESS SUBSIDY GRANT 8,500.00 11/12/2020 213088 COMPASS OCCASIONS LLC CARES ACT BUSINESS SUBSIDY GRANT 9,500.00 11/12/2020 213089 CROW RIVER FLORAL & GIFTS CARES ACT BUSINESS SUBSIDY GRANT 6,000.00 11/12/2020 213090 DH CLOTHIERS INC CARES ACT BUSINESS SUBSIDY GRANT 10,500.00 11/12/2020 213091 JOANIE'S CATERING LLC CARES ACT BUSINESS SUBSIDY GRANT 11,426.00 11/12/2020 213092 KING MOTEL LLC CARES ACT BUSINESS SUBSIDY GRANT 7,000.00 11/12/2020 213093 LYNN CARD COMPANY CARES ACT BUSINESS SUBSIDY GRANT 6,000.00 11/12/2020 213094 MARKS ON THE PARK CARES ACT BUSINESS SUBSIDY GRANT 7,325.00 11/12/2020 213095 MCLEOD COUNTY AGRICULTURAL ASSN CARES ACT BUSINESS SUBSIDY GRANT 9,775.00 11/12/2020 213096 MOE VENTURES INC CARES ACT BUSINESS SUBSIDY GRANT 7,000.00 11/12/2020 213097 QUEEN'S INN OF HUTCH LLC CARES ACT BUSINESS SUBSIDY GRANT 9,000.00 11/12/2020 213098 RANNOW CHIROPRACTIC CARES ACT BUSINESS SUBSIDY GRANT 7,000.00 11/12/2020 213099 SALON MONTAGE CARES ACT BUSINESS SUBSIDY GRANT 9,000.00 11/12/2020 213100 TANGLES SALON & SPA CARES ACT BUSINESS SUBSIDY GRANT 12,000.00 11/12/2020 213101 TANKERSLEY, GRETCHEN CARES ACT BUSINESS SUBSIDY GRANT 4,865.00 11/12/2020 213102 TOUCH OF GRACE DANCE STUDIO LLC CARES ACT BUSINESS SUBSIDY GRANT 8,000.00 11/12/2020 213103 FOSTER MECHANICAL INSTALL NPBI ON CITY AIR HANDLERS 66,311.00 11/16/2020 213104 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 470.50 11/24/2020 213105-213114 VOID CHECK PRINTING ISSUE - 11/24/2020 213115 A & K REPAIR, INC. COUPLERS - CITY CENTER 32.95 11/24/2020 213116 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 407.63 11/24/2020 213117 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE DEPT 118.12 11/24/2020 213118 ACS SOLUTIONS LLC DISINFECTANT CLEANER - HATS/PUBLIC WORKS 1,530.00 11/24/2020 213119 ALPHA WIRELESS NOV MAINT ON RADIO EQUIP - POLICE 794.75 11/24/2020 213120 AMERICAN DOOR WORKS LIMIT SWITCH REPAIR -WATER 432.82 11/24/2020 213121 ANIMAL MEDICAL CENTER ON CROW RIVER OCT PROCESSING/BOARDING - POLICE 792.00 11/24/2020 213122 APX CONSTRUCTION GROUP, LLC PAY APP #7 THRU 10/31/20 - REC CENTER PROJECT 22,081.17 11/24/2020 213123 ARAMARK UNIFORM & CAREER APPAREL GR 11/2 SERVICES - LIQUOR HUTCH 160.59 11/24/2020 213124 ARROWHEAD FORENSICS AMPULES, TUBES, TAPE, BAGS - POLICE 223.10 11/24/2020 213125 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 827.15 11/24/2020 213126 VOID CHECK PRINTING ISSUE - 11/24/2020 213127 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,429.60 11/24/2020 213128 BENEFIT EXTRAS INC OCT COBRA & RETIREE BILLING 40.00 11/24/2020 213129 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 629.29 11/24/2020 213130 BOLTON & MENK INC. RUNWAY 15/33 PAVEMENT REPAIR 5,900.40 11/24/2020 213131 BRANDON TIRE CO REPLACEMENT TIRES FOR PARKS BOBCAT 1,448.54 11/24/2020 213132 VOID CHECK PRINTING ISSUE - 11/24/2020 213133 BUREAU OF CRIM. APPREHENSION CJDN ACCESS FEES - POLICE 390.00 11/24/2020 213134 VOID CHECK PRINTING ISSUE - 11/24/2020 213135 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,059.00 11/24/2020 213136 CARLSON, DAN TENNIS CAMP FOR FALL SESSION - PRCE 2,721.25 11/24/2020 213137 CARS ON PATROL SHOP LLC SQUAD REPAIRS - POLICE 563.95 11/24/2020 213138 CASH WISE FOODS MEALS FOR ELECTION DAY WORKERS 533.65 11/24/2020 213139 CASTING CREATIONS OF MN, INC SLAPSHOT STATUE PLAQUES - PUBLIC SITES 674.26 11/24/2020 213140 CENTRAL HYDRAULICS MISC EQUIP PARTS & REPAIRS - MULTIPLE DEPTS 12,844.40 11/24/2020 213141 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE - MULTIPLE DEPTS 272.59 11/24/2020 213142 CHEMISOLV CORP FERRIC CHLORIDE - WWTP 5,132.25 11/24/2020 213143 CINTAS CORPORATION CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS 239.57 11/24/2020 213144 DANIELS SHARPSMART INC SHARPS CONTAINER DISPOSAL 3.34 11/24/2020 213145 DELL MARKETING L.P. COMPUTERS & MONITORS - MULTIPLE DEPTS 1,364.46 11/24/2020 213146 DOG -ON -IT -PARKS BAGS - PARKS 267.00 11/24/2020 213147 DOOLEY'S PETROLEUM INC RED#2 FUEL -COMPOST 444.35 11/24/2020 213148 DUDE SOLUTIONS MAINT EDGE SOFTWARE - MULTIPLE DEPTS 1,807.22 11/24/2020 213149 DYNA SYSTEMS HOSE CLAMPS, CABLE TIES - WWTP 110.19 11/24/2020 213150 VOID CHECK PRINTING ISSUE - 11/24/2020 213151 ECOLAB PEST ELIMINATION 11/10 PEST CONTROL- POLICE 64.93 11/24/2020 213152 ECONOMIC DEVELOPMENT ASSN OF MN ORGANIZATION MEMBERSHIP - EDA 295.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/11/20 - 11/24/20 Check Date ---- ---------------------------------------------------------------------------------------------------------------------- 11/24/2020 Check 213153 Vendor Name -------- EHNERT, LOIS Description ------------------------------------------------------------------------------------- UB refund for account: 2-440-5450-6-02 Amount ----------------------- 29.00 11/24/2020 213154 EMERGENCY MEDICAL TRAINING SPECIALI EMIR INITIAL CLASS- FIRE DEPT 2,780.00 11/24/2020 213155 FARM -RITE EQUIPMENT COUPLERS FOR REFUSE BOBCAT 238.71 11/24/2020 213156 FASTENALCOMPANY REPAIR&MAINT SUPPLIES - MULTIPLEDEPTS 1,031.55 11/24/2020 213157 FILZEN, MARY REIMB: FILE FOR NOTARY PUBLIC - MV 40.70 11/24/2020 213158 FIRST ADVANTAGE LNS OCC HEALTH SOLU EMPLOYEE DRUG TESTING 430.35 11/24/2020 213159 FIRST STATE TIRE RECYCLING DISPOSAL OF PASSENGER, LIGHT TRUCK, SEMI - HATS 1,799.67 11/24/2020 213160 FLAGSHIP RECREATION BLACK BENCH FOR MAIN STREET PROJECT 1,253.00 11/24/2020 213161 GOODPOINTE TECHNOLOGY 2021 ICON SOFTWARE SUPPORT - STREETS 6,665.00 11/24/2020 213162 GRAINGER MANOMETER FLUID - WWTP 29.50 11/24/2020 213163 HANSEN GRAVEL INC. GRANITE SAND - LIBRARY SQUARE 28.00 11/24/2020 213164 HANSEN TRUCK SERVICE TRUCK/TRAILER REPAIR - COMPOST 1,007.25 11/24/2020 213165 HARTFORD, THE 2020/2021 SOLAR ARRAY INSURANCE RENEWAL- WWTP 6,032.00 11/24/2020 213166 HAWKINS INC SODIUM HYDROXIDE -WATER 3,859.01 11/24/2020 213167 HILLYARD/HUTCHINSON SANITIZERHANDGEL-ARENA 74.59 11/24/2020 213168 HOLDEN ELECTRIC CO INC ANNUAL SERVICE ON BEACON -AIRPORT 579.05 11/24/2020 213169 HOMETOWN SPORTS & APPAREL T-SHIRTS - RECREATION 936.20 11/24/2020 213170 HUTCH CAFE CHEESEBURGERS FOR MEETING - EDA 203.67 11/24/2020 213171 HUTCHFIELD SERVICES INC NOV CLEANING - HATS 1,415.00 11/24/2020 213172 HUTCHINSON CO-OP FUEL &TIRE REPAIR - MULTIPLE DEPTS 9,298.92 11/24/2020 213173 HUTCHINSON JAYCEES 2020 ELECTION BOOTH SETUP 588.00 11/24/2020 213174 HUTCHINSON LEADER OCT PUBLISHING - MULTIPLE DEPTS 909.18 11/24/2020 213175 HUTCHINSON UTILITIES UTILITIES 10/1- 11/1120 74,371.72 11/24/2020 213176 HUTCHINSON UTILITIES 3RD/4TH QTR 2020 BILLING: FITZPATRICK - IT 29,707.24 11/24/2020 213177 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 161.03 11/24/2020 213178 HUTCHINSON WHOLESALE #1551 FILTERS, TOOLS - COMPOST 84.34 11/24/2020 213179 HUTCHINSON, CITY OF STORM DRAINAGE 10/1- 10/31120 6,395.08 11/24/2020 213180 I & S GROUP, INC. REC CENTER IMPRV- SERVICES THRU 10/31/20 10,000.00 11/24/2020 213181 INCLUSION SOLUTIONS LLC VOTING SCREENS - ELECTIONS 387.05 11/24/2020 213182 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES- HATS 659.60 11/24/2020 213183 J & B PALLET, LLC PALLETS - COMPOST 4,984.00 11/24/2020 213184 JEFFERSON FIRE & SAFETY INC DRAFT HOSE COUPLING ENDS - FIRE DEPT 773.50 11/24/2020 213185 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 21,182.73 11/24/2020 213186 KAHNKE BROTHERS NURSERY TREES & LANDSCAPING - MULTIPLE DEPTS 553.50 11/24/2020 213187 KOHLS SWEEPING SERVICE REPAIR & MAINT, VARIOUS PROJECTS - MULTIPLE DEPTS 1,365.00 11/24/2020 213188 KRANZ LAWN & POWER EQUIP PARTS - MULTIPLE DEPTS 104.35 11/24/2020 213189 L & P SUPPLY CO EQUIP PARTS - MULTIPLE DEPTS 402.77 11/24/2020 213190 LANDBERG, JOEL UB refund for account: 2-670-1260-4-02 60.93 11/24/2020 213191 LANDSKAPINGS LANDSCAPE MAINTENANCE- MULTIPLE DEPTS 2,750.00 11/24/2020 213192 LAWRENCE, SCOTT UB refund for account: 1-570-9400-1-03 31.68 11/24/2020 213193 LITCHFIELD BUILDING CENTER LUMBER - PARKS 3,639.58 11/24/2020 213194 LOCATORS & SUPPLIES SHOP RAGS - STREETS 23.30 11/24/2020 213195 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 46,479.45 11/24/2020 213196 LOGIS NOV APPL SUP-GIS BASE / SERVICES - MULTIPLE DEPTS 7,183.75 11/24/2020 213197 M-R SIGN SIGNS - STREETS 627.01 11/24/2020 213198 MADDEN GALANTER HANSEN LLP SEPT LABOR RELATION SERVICES 252.00 11/24/2020 213199 MAIN STREET SPORTS BAR FACADE IMPROVEMENT GRANT- EDA 5,000.00 11/24/2020 213200 MANDELKOW, JEFF UB refund for account: 3-735-4160-4-03 5.58 11/24/2020 213201 MARCO TECHNOLOGIES, LLC OCTOBER PRINTING SERVICES - MULTIPLE DEPTS 1,361.36 11/24/2020 213202 MATHESON TRI-GAS INC HIGH PRESSURE - WWTP 23.72 11/24/2020 213203 MAYTAG LAUNDRY & CAR WASH 10/19 & 10/28 LAUNDRY SERVICES - EV CTR 126.59 11/24/2020 213204 MCDONALD, GRANT & JAANA UB refund for account: 2-605-2050-8-02 5.29 11/24/2020 213205 MCKIMM MILK TRANSIT CREEKSIDE FREIGHT TO BFG SUPPLY 300.86 11/24/2020 213206 MCLEOD COUNTY HHW ELECTRONICS RECYCLING - WWTP 90.00 11/24/2020 213207 MEDICA DECEMBER MEDICAL INSURANCE 150,292.48 11/24/2020 213208 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 677.83 11/24/2020 213209 MHSRC/RANGE EVO/PIT REFRESHER - POLICE 825.00 11/24/2020 213210 MIDWEST MACHINERY CO LEAF VAC REPAIR - STORM WATER 980.40 11/24/2020 213211 MINI BIFF 9/25 - 10/22 RENTAL @ SHOOTING RANGE 85.68 11/24/2020 213212 MINNESOTA DEPT OF HEALTH Q4 2020 STATE FEE - WATER CONNECTIONS 11,766.00 11/24/2020 213213 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,879.10 11/24/2020 213214 MR CUTTING EDGE ICE SCRAPER BLADES - ARENA 180.00 11/24/2020 213215 NARTEC INC. METH TEST AMPULES- POLICE 188.05 11/24/2020 213216 NORTH AMERICAN SAFETY INC GLOVES - PARKS 124.99 11/24/2020 213217 NORTH CENTRAL INTERNATIONAL TANKER #6: SWITCH, HARNESS - FIRE DEPT 201.84 11/24/2020 213218 NORTH CENTRAL LABORATORIES DISP PIPET TIPES, SLIDES, FILTERS - WWTP 390.16 11/24/2020 213219 NORTHERN STATES SUPPLY INC DISCS, SAW BLADES, CONNECTORS, FUSES - HATS 693.74 11/24/2020 213220 NOVOTNY, TINA REFUND: DEPOT RENTAL 11/15 - 11/20'20 325.00 11/24/2020 213221 O'REILLYAUTO PARTS MUSCLE MAGIC, BEL LINER, BRAKE CLEANER - PARKS 289.77 11/24/2020 213222 OFFICE DEPOT CALENDARS, DESKPADS, MASKS - STREETS 151.31 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/11/20 - 11/24/20 Check Date ---- ---------------------------------------------------------------------------------------------------------------------- 11/24/2020 Check 213223 Vendor Name -------- PARK NICOLLET CLINIC Description ------------------------------------------------------------------------------------- NOV 2020 CAM - EVENT CENTER Amount ----------------------- 2,361.67 11/24/2020 213224 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,565.50 11/24/2020 213225 PEAT INC. SPHAGNUM FINE - COMPOST 5,120.50 11/24/2020 213226 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMP STAFFING 1,391.04 11/24/2020 213227 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 13,351.29 11/24/2020 213228 PINE PRODUCTS INC GARDEN PINE BARK- COMPOST 2,215.00 11/24/2020 213229 PLUNKETTS PEST CONTROL 11/2 PEST CONTROL -ARENA 36.40 11/24/2020 213230 POKORNOWSKI TRUCKING, LLC CREEKSIDE FREIGHT TO LANDWEHR, ST CLOUD 275.00 11/24/2020 213231 PRECAST SYSTEMS CONCRETE PAD - PARKS 110.00 11/24/2020 213232 PREMIUM WATERS NOV SERVICES - PARKS 38.99 11/24/2020 213233 QUALITY FLOW SYSTEMS SERVICE CHECK 12 STATIONS - WATER/WWTP 1,950.00 11/24/2020 213234 QUALITY FORKLIFT SALES & SERV INC 2020 UNICARRIERS PF50LP FORKLIFT -COMPOST 24,386.00 11/24/2020 213235 QUILL CORP GLOVES & ANNUAL RENEWAL- MULTIPLE DEPTS 94.86 11/24/2020 213236 R & R EXCAVATING REPAIR & REPLACE GATE VALVES - WATER 29,055.34 11/24/2020 213237 RAMAKER & ASSOCIATES INC SYSTEM SUPPORT - CEMETERY 1,200.00 11/24/2020 213238 RED BULL DISTRIBUTION COMPANY, INC. COST OF GOODS SOLD - LIQUOR HUTCH 144.00 11/24/2020 213239 REFLECTIVE APPAREL FACTORY INC REFLECTIVE FLEECE HOODIES, BOMBER JACKETS - STREETS 1,023.30 11/24/2020 213240 REINER ENTERPRISES INC 10/26 - 10/29 FLATBED HAULING - COMPOST 1,302.88 11/24/2020 213241 REVIER WELDING BUCKET TEETH/SNOWPLOW REPAIR; AUGER CART- CEM 2,186.72 11/24/2020 213242 ROTOCHOPPER EQUIPMENT PARTS FOR CREEKSIDE GRINDER 1,221.34 11/24/2020 213243 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 144.15 11/24/2020 213244 SAM'S TIRE SERVICE EQUIPMENT/CAR REPAIRS - MULTIPLE DEPTS 1,421.96 11/24/2020 213245 SANTELMAN, BRUCE UB refund for account: 1-265-2800-7-00 128.05 11/24/2020 213246 SCHAEFFER MFG CO CITROL, MOLY EP SYNTHETIC - WWTP 388.75 11/24/2020 213247 SHI INTERNATIONAL CORP ACROBAT PRO, PHOTOSHOP - MULTIPLE DEPTS 1,875.46 11/24/2020 213248 SHORT-ELLIOT-HENDRICKSON, INC CONSULTING SERVICES THRU 9/30/20 -MULTIPLE PROJECTS 4,365.26 11/24/2020 213249 VOID CHECK PRINTING ISSUE - 11/24/2020 213250 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 21,953.01 11/24/2020 213251 STANDARD PRINTING-N-MAILING POSTAGE - MULTIPLE DEPTS 3,503.38 11/24/2020 213252 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 197.64 11/24/2020 213253 STONE, TONI UB refund for account: 3-535-4350-3-00 20.25 11/24/2020 213254 STREICH TRUCKING 11/7 CREEKSIDE FREIGHT TO SIMPLE & GRAND - COMPOST 250.00 11/24/2020 213255 STREICHER'S BATTERY DOOR/SWITCH ASSY, REMOTES - POLICE 87.99 11/24/2020 213256 SUN LIFE FINANCIAL NOVEMBER DENTAL CLAIMS &ADMIN FEES 6,563.50 11/24/2020 213257 VOID CHECK PRINTING ISSUE - 11/24/2020 213258 THOMSON REUTERS-WEST OCT WEST INFO CHARGES - POLICE 145.53 11/24/2020 213259 TIMBERWALL LANDSCAPE & MASONRY LANDSCAPE SUPPLIES - MULTIPLE DEPTS 1,913.50 11/24/2020 213260 TRI COUNTY WATER BOTTLE WATER DELIVERY - MULTIPLE DEPTS 315.50 11/24/2020 213261 TRI-POINT PRODUCTS INC 2021 CALENDARS - PARK & REC 233.55 11/24/2020 213262 UNUM LIFE INSURANCE CO OF AMERICA DECEMBER LIFE INSURANCE 2,626.82 11/24/2020 213263 USA BLUE BOOK COVER SLIPS FOR MICROSCOPE - WWTP 44.11 11/24/2020 213264 VERIZON CONNECT NWF, INC. OCT PHONE SERVICES - STREETS 80.95 11/24/2020 213265 VERIZON WIRELESS OCT 03 - NOV 02 PHONE SERVICES - POLICE 39.54 11/24/2020 213266 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 13,348.15 11/24/2020 213267 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 487.15 11/24/2020 213268 WASTE MANAGEMENT OF WI -MN 10/16-10/31 RESIDENTIAL REFUSE 6,284.41 11/24/2020 213269 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 279.90 11/24/2020 213270 WELCOME NEIGHBOR NEW RESIDENT VISITS - LIQUOR HUTCH 60.00 11/24/2020 213271 WENCK ASSOCIATES INC CAMPBELL & OTTER LAKE RESTORATION - WWTP 1,092.00 11/24/2020 213272 WEST CENTRAL SANITATION INC. OCTOBER RESIDENTIAL REFUSE 49,048.76 11/24/2020 213273 WILLIAMS, STEVE UB refund for account: 3-095-2550-2-00 16.45 11/24/2020 213274 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,064.66 11/24/2020 213275 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 564.79 11/24/2020 213276 AUTO VALUE - GLENCOE EQUIP PARTS - HATS 672.62 11/24/2020 213277 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 19,953.68 11/24/2020 213278 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 44,478.75 11/24/2020 213279 EAST SIDE OIL COMPANIES BULK DIESEL- COMPOST 791.39 11/24/2020 213280 SITEONE LANDSCAPE SUPPLY PVC TEE, COUPLINGS, REDUCER BUSHINGS - PARKS 261.35 11/24/2020 213281 THOMAS SCIENTIFIC ROSS TRIODE FOR A SERIES METERS - WWTP 360.00 Total - Check Disbursements: $ 981,773.52 Department Purchasing Card Activity -October 2020 Date Dept Vendor Name Description Amount 10/14/2020 PLANNING TARGET Keyboard and mouse for laptop computer 57.16 10/16/2020 PLANNING AMAZON Monitor stand. 19.87 10/22/2020 PLANNING WAL-MART Paper towels 34.74 10/23/2020 PLANNING U OF M CONTLEARNING Annual Building Official continuing ed classes 255.00 10/26/2020 PLANNING AMAZON Door closer 275.76 10/26/2020 PLANNING TARGET New microwaves for breakroom 179.98 10/27/2020 PLANNING WORTHINGTON DIRECT INC COVID expense -furniture for break room at City Center. 2,722.98 10/13/2020 PARK AND REC CXT INC Water Closets 482.06 10/22/2020 PARK AND REC AMAZON Hex keys/ Lanyards 18.98 10/26/2020 PARK AND REC WHENIWORK.COM When I Work 28.00 10/12/2020 CREEKSIDE AMAZON Filter wrench 23.95 10/13/2020 CREEKSIDE SPS COMMERCE Sept 2020 SPS fees for United Hardware and Bomgaars 215.00 10/14/2020 CREEKSIDE AMAZON Bluetooth headset 159.95 10/15/2020 CREEKSIDE CASH WISE FOODS Office coffee 30.78 10/15/2020 CREEKSIDE CASH WISE FOODS Breakroom coffee 30.78 10/05/2020 FINANCE WAL-MART Soda inventory for City Center vending 136.74 10/05/2020 FINANCE AMAZON COVID supplies - Face masks 279.99 10/07/2020 FINANCE AMAZON DMV - clasped envelopes 31.58 10/08/2020 FINANCE AMAZON COVID supplies - Face masks 279.99 10/09/2020 FINANCE AMAZON COVID supplies - hand sanitizing wipes 107.97 10/13/2020 FINANCE AMAZON LEGAL -manila fastener folders 38.48 10/22/2020 FINANCE AMAZON ELECTIONS - mailing address labels 29.16 10/23/2020 FINANCE AMAZON ENGINEERING - office scissors 4.99 10/23/2020 FINANCE AMAZON ENGINEERING - scotch tape 4.99 10/23/2020 FINANCE AMAZON COVID -touchless toilet, urinal components 6,992.00 10/26/2020 FINANCE AMAZON COVID -touchless bathroom faucets 1,214.40 10/28/2020 FINANCE AMAZON ADMIN - label maker tape 14.99 10/01/2020 LIQUOR HUTCH MENARDS HUTCHINSON Ice melt 47.42 10/01/2020 LIQUOR HUTCH FACEBOOK Facebook advertising 30.00 10/12/2020 LIQUOR HUTCH RITE INC 5th POS lane installed for online sales 630.56 10/14/2020 LIQUOR HUTCH RITE INC Receipt printer for 5th land POS 257.57 10/16/2020 LIQUOR HUTCH MENARDS HUTCHINSON Cleaning supplies 22.88 10/16/2020 LIQUOR HUTCH RETAIL INFORMATION TEC Monthly Cloudretailer fee 213.75 10/23/2020 LIQUOR HUTCH EIG CONSTANTCONTACT.COM Monthly fee email blast advertising 70.00 10/26/2020 LIQUOR HUTCH ENTERTAINING ESSENTIALS Misc holiday merchandise for resale 207.19 10/27/2020 LIQUOR HUTCH RITE INC Monthly Cloudretailer fee for 5th lane 53.44 10/01/2020 PUBLIC WORKS AMAZON WWTF building electrical materials 200.34 10/05/2020 PUBLIC WORKS AMAZON WTPtools 64.22 10/05/2020 PUBLIC WORKS E-CONOLIGHT WWTF LED bulbs 935.88 10/06/2020 PUBLIC WORKS HOMELECTRICAL WWTF LED bulbs 489.86 10/08/2020 PUBLIC WORKS AMAZON WTP battery 21.96 10/09/2020 PUBLIC WORKS AMAZON WTP batteries 99.99 10/09/2020 PUBLIC WORKS AMAZON WTP battery 18.98 10/15/2020 PUBLIC WORKS AMERICAN PUBLIC WORKS ASSN - APWA WW APWA items 112.72 10/16/2020 PUBLIC WORKS WEF MAIN WW WEF annual membership 105.00 10/22/2020 PUBLIC WORKS EBAY WWTF PLC module spare 29.50 10/22/2020 PUBLIC WORKS EBAY WW PLC module replacement 100.00 10/26/2020 PUBLIC WORKS AMAZON Vehicle mud guards 78.60 10/27/2020 PUBLIC WORKS MINNESOTA TRANSPORTATION Transportation Alliance annual meeting - Kent E. 50.00 10/27/2020 PUBLIC WORKS AMAZON Vehicle tow mirrors 109.96 10/27/2020 PUBLIC WORKS BLT KYLE SWITCH PLATES WWTP switch plate 14.98 10/27/2020 PUBLIC WORKS AMAZON WWTF step rails 284.60 10/28/2020 PUBLIC WORKS U OF M CONTLEARNING MPCA construction training - Chad M. 130.00 10/29/2020 PUBLIC WORKS WPY STREAMSIDE GREEN LLC Aerial lift training - Donovan S. 50.00 10/30/2020 PUBLIC WORKS U OF M CONTLEARNING CEAM Virtual Conference - Kent E. 235.00 10/30/2020 PUBLIC WORKS 360TRAINING.COM WTPsafetytraining -JimN. 20.00 10/13/2020 ADMIN CASH WISE FOODS Retirement for Pat 44.43 10/16/2020 MOTORVEHICLE DEAN LLOYD ENTERPRISES Ergonomic mat for front counter 1,594.79 10/08/2020 EDA MCLEOD COUNTY RECORDER Recording fee 47.50 10/22/2020 EDA MUDDY COW HUTCHINSON Lunches for Finance Team meeting 120.80 10/30/2020 EDA JIMMY'S PIZZA Lunches for EDA Board meeting 113.14 10/01/2020 POLICE AMAZON Urinal mat 45.01 10/08/2020 POLICE AMAZON Paper towels 80.64 10/09/2020 POLICE GALLS Inert training weapons 337.20 10/09/2020 POLICE AMAZON Jump drives 25.79 10/13/2020 POLICE AMAZON Pressure washer hose 43.99 10/15/2020 POLICE MESSAGEMEDIA USA, INC. Texting service 30.00 10/29/2020 POLICE BCA Schmeling training 75.00 10/29/2020 POLICE AMAZON Cr123 batteries 43.68 10/01/2020 IT AMAZON Velcor Straps 46.20 10/01/2020 IT AMAZON Tools for Justin Beck 17.80 Department Purchasing Card Activity -October 2020 Date Dept Vendor Name Description Amount 10/02/2020 IT AMAZON Back Pack Return Justin Beck (19.31) 10/05/2020 IT AMAZON Dry Erase Markers 14.46 10/07/2020 IT AMAZON IPAD cases HUC 72.66 10/08/2020 IT AMAZON Box Cutters Justin Beck 15.03 10/14/2020 IT AMAZON Scanners for MV 1,759.98 10/15/2020 IT AMAZON Wall Clock Roger Anderson 21.97 10/28/2020 IT LOGMEIN GOTOMEETING Go To Meeting Matt and Tom 10.79 Total - P-Cards: $ 22,896.22 HUTCHINSON CITY COUNCIL C" Request for Board Action Agenda Item: Review of CSAH 115 Improvements Project Public Comment Request Department: PW/Engineering LICENSE SECTION Meeting Date: 11/24/2020 Contact: Kent Exner Application Complete N/A Agenda Item Type: Presenter: Time Requested Kent Exner (Minutes): 10 Reviewed by Staff E] License Contingency N/A Communications, Requests Attachments: Yew s BACKGROUND/EXPLANATION OF AGENDA ITEM: Per the attached information, the McLeod County Highway Department is currently requesting public comment in regards to the development of an upcoming CSAH 115 improvements project. Obviously, the CSAH 115 corridor from CSAH 7 (School Road extension) to State TH 22 is a critical local and regional route from the City's point of view, and we should take a significant interest in how this highway will be improved from traffic flow and safety standpoints. Thus, City staff would like to administer a review of potential comments that would be communicated to the County staff and their consultant engineer. City Engineering staff will provide an outline of recommended project comments at this meeting. BOARD ACTION REQUESTED: None - Feedback regarding City Staffs recommended project comments. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: MCLEOD PUBLIC WORKS DEPARTMENT COUNTY' John Brunkhorst, PE County Engineer/Director NEWS RELEASE County seeks public input on County Road 115 (Airport Road) improvement project November 9, 2020 McLeod County is planning improvements to County Road 115 (Airport Road) from County Road 7 to Highway 22 in 2021. The proposed work includes removing portions of the existing roadway and replacing it with a new concrete driving surface and new paved shoulders, repairs to the Crow River Bridge, and intersection safety improvements at County Road 25 (Jefferson Road). McLeod County has partnered with Stonebrooke Engineering to review safety concerns and help us seek your input on the project. Please visit www.McLeodCR115.com to view more information and access an Interactive Comment Map to leave your feedback. Comments will be received for approximately 45 days. Comments can also be made by contacting the Project Manager, Kate Miner at kminera-stonebrookeen-gineering com or by phone at 952-484-7672. McLeod County Public Works appreciates your feedback on this important improvement project. John Brunkhorst, PE McLeod County Engineer/Public Works Director Hutchinson Area Transportation Services (HATS) Facility 1400 Adams Street SE, Hutchinson, MN 55350 O• Phone: 320.484.4321 www.co.mdeod.mn.us @mdeodcohwy 11/18/2020 County Road 115 2021 County Road 115 Improvements Mcleod County is planning improvements to County Road 115 (Airport Road) from County Road 7 to Highway 22 in 2021. Proposed work includes removing portions of the existing roadway and replacing it with a new concrete driving surface and new paved shoulders, repairs to the Crow River Bridge, and intersection safety improvements at County Road 25 (Jefferson Road). hftps://www.mcleodcri15.com 1 /3 11/18/2020 County Road 115 McLeod County has partnered with Stonebrooke Engineering to review safety concerns and help us seek your input on the project, especially regarding the intersection of County Road 25 (Jefferson Road). It is very helpful to hear the publics perspective regarding challenges that are experienced and/or safety concerns that exist to help us determine the most cost effective safety improvements. Comments can be made by clicking on the "Access Interactive Comment Map" button below, or by contacting the Project Manager, Kate Miner at kminer@stonebrookeengineering.com or phone 952- 484-7672. Access Interactive Comment Map c ese int.e;active Commen Map https://www.mcleodcrl15.com 2/3 HUTCHINSON CITY COUNCIL Myy, ,- Request for Board Action Agenda Item: Approval of MnDOT Contract No. 1045318 - TH 7/22 & Montana Crossing Proje� Department: PW/Engineering LICENSE SECTION Meeting Date: 11/24/2020 Contact: Kent Exner Application Complete N/A Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ® New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per the attached information, MnDOT staff has determined that an Advanced Construction agreement is necessary to allow the City to construct the TH 7/22 and Montana Street crossing improvements (spring/summer of 2021) prior to all of the Federal Aid funding being allocated. Thus, please consider the attached agreement for your approval. City Engineering staff will provide a brief overview of this agreement at the meeting. BOARD ACTION REQUESTED: Approval of MnDOT Contract No. 1045318 Fiscal Impact: FTE Impact: Included in current budget: PROJECT SECTION: Yes Funding Source: Budget Change: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: zM Minnesota Department of Transportation +DEPARTMENT OF ■TRANSPORTATION November 12, 2020 Mr. Kent Exner 111 Hassan St NE Hutchinson, MN 55350 SUBJECT: SP 133-010-006, TA 4321(101) Traffic Signal (HAWK) System at TH 7/22 and Montana Street MnDOT Contract Number 1045318 Dear Mr. Exner: State Aid for Local Transportation 395 John Ireland Boulevard, MS 500 Saint Paul, MN 55155 Attached is a copy of the agency agreement between the City of Hutchinson and MnDOT, which allows for MnDOT to act as the City of Hutchinson's agent in accepting federal aid in connection with the above referenced project. This agreement is for Advance Construction, because you wish to begin construction of the project prior to the year it is designated in the STIP. The project will be converted to "real" funds in Federal fiscal years 2022 and 2023 or sooner as funds are available. Please review and if approved, have the copy signed. A City Council resolution similar to the example attached, must be passed. The certified resolution should then be placed as the last page of the copy of the agreement. Please verify that the person/title authorized to sign as stated in the resolution, corresponds to the signature (person/title) on the signature page. Please return the copy of the agreement to me for MnDOT signatures. A fully executed copy will be returned to you. If you have any questions or need any revisions, please feel free to contact me at 651.366.3826. Sincerely, Angela Murphy, PE Federal Plans Engineer Enclosures Cc: Todd Broadwell —DSAE Cindy Degener—Finance File An Equal Opportunity Employer MnDOT Contract No. 1045318 M�DEPARTMENT OF TRANSPORTATION STATE OF MINNESOTA AGENCY AGREEMENT for FEDERAL PARTICIPATION IN ADVANCE CONSTRUCTION State Project Number: 133-010-006 FAIN Number: TA 4321(101) This agreement is entered into by and between City of Hutchinson ("Local Government") and the State of Minnesota acting through its Commissioner of Transportation ("MnDOT"). RECITALS 1. MnDOT Contract Number dcp(1029957) which has been executed between the Local Government and MnDOT, appoints MnDOT as the Local Government's agent to receive and disburse transportation related federal funds, and sets forth duties and responsibilities for letting, payment, and other procedures for a federally funded contract let by the Local Government; and 2. Pursuant to Minnesota Statutes Section 161.36, the Local Government desires MnDOT to act as the Local Government's agent to accept and disburse federal funds for the construction, improvement, or enhancement of transportation financed in whole or in part by federal funds, hereinafter referred to as the "Project"; and 3. The Local Government is proposing a federal aid project for a Traffic Signal System (HAWK) at TH7/22 and Montana Street, hereinafter referred to as the "Project"; and 4. The Project is eligible for the expenditure of federal aid funds and is programmed in the approved federally approved STIP for the fiscal years 2022 and 2023, and is identified in MnDOT records as State Project 133-010-006, and in Federal Highway Administration ("FHWA") records as Minnesota Project TA 4321(101); and 5. The Local Government desires to proceed with the construction of the project in advance of the year it is programmed for the federal funds; and 6. It is permissible under Federal Highway Administration procedures to perform advance construction of eligible projects with non-federal funds, with the intent to request federal funding for the federally eligible costs in a subsequent federal fiscal year(s), if sufficient funding and obligation authority are available; and 7. The Local Government desires to temporarily provide Local Government State Aid and/or other local funds in lieu of the federal funds so that the project may proceed prior to the fiscal year(s) designated in the STIP; and 8. MnDOT requires that the terms and conditions of this agency beset forth in an agreement. AGREEMENT TERMS 1. Term of Agreement 1.1. Effective Date. This agreement will be effective upon execution by the Local Government and by appropriate State officials, pursuant to Minnesota Statutes Section 16C.05, and will remain in effect for five Updated February 22, 2018 MnDOT Contract No. 1045318 (5) years from the effective date or until all obligations set forth in this agreement have been satisfactorily fulfilled, whichever occurs first. 2. Local Government's Duties 2.1. The Local Government will perform all of its duties and obligations in MnDOT Contract Number dcp(1029957), which is incorporated herein by reference, in the solicitation, letting, award, and administration of the construction of the Project. MnDOT's Duties 3.1. MnDOT will perform all of its duties in accordance with MnDOT Contract Number dcp(1029957), which is incorporated herein by reference. 3.2. MnDOT will make the necessary requests to the FHWA for authorization to use federal funds for the Project, and for reimbursement of eligible costs pursuant to the terms of this agreement. 3.3. MnDOT will request the conversion of the Project to federal funding of eligible costs, when funding and obligation authority are available. 3.4. At such time that the project is converted to federal funding and such funding is received by MnDOT, MnDOT will reimburse to the Local Government the federal aid share of the federally eligible costs, previously provided by the Local Government. Reimbursement for Local Government State Aid funds used in lieu of federal funds, will be deposited in the Local Government's State Aid Account. Reimbursement for other Local Government funds used in lieu of federal funds will be forwarded to the Local Government. 4. Time 4.1. The Local Government must comply with all the time requirements described in this agreement. In the performance of this agreement, time is of the essence 4.2. The period of performance is defined as beginning on the date of federal authorization and ending on the date defined in the federal financial system or federal agreement ("end date"). No work completed after the end date will be eligible for federal funding. Local Government must submit all contract close out paperwork to MnDOT, twenty four months prior to the end date. S. Payment 5.1. It is estimated that the total cost of the Project is $291,798. The remaining share will be paid by the Local Government. 80% of the eligible costs will be eligible for TA funds in federal fiscal years 2022 and 2023. This amount is $160,000. 5.1.1.Of these TA funds, $140,640 is available in federal fiscal year 2022. 5.1.2.Of these TA funds, $19,360 is available in federal fiscal year 2023. 5.2. The Local Government will pay any part of the cost or expense of the work that the FHWA does not pay. 5.3. Request for reimbursement of the federal aid share of the federally eligible costs can be made any time after the work is completed, however payment may not be made until after October 1, 2021 for federal fiscal year 2022 and until after October 1, 2022 for federal fiscal year 2023. It could be earlier if funding and obligation authority are available (subject to the Area Transportation Partnership (ATP) policy). 5.4. The Local Government will make requests for reimbursement in accordance with the payment provisions in MnDOT Contract Number dcp(1029957), which is incorporated by reference, and will comply with the requirements of 2 CFR Part 200. 6. Authorized Representatives MnDOT Contract No. 1045318 6.1. MnDOT's Authorized Representative is: Name: Aneela Murphy or her successor. Title: State Aid Federal Plans En ineer Phone: 651-366-3826 Email: angela.murphyestate.mn.us MnDOT's Authorized Representative has the responsibility to monitor Local Government's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, MnDOT's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2. The Local Government's Authorized Representative is: Name: Kent Exner , or his successor. Title: City of Hutchinson Engineer. Phone: 320-234-42 Email: kexner@ci.hutchinson,mn,us_ If the Local Government's Authorized Representative changes at any time during this agreement, the Local Government will immediately notify MnDOT. 7. Assignment Amendments, Waiver, and Agreement Complete 7.1. Assignment. The Local Government may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of MnDOT and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2. Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3. Waiver. If MnDOT fails to enforce any provision of this agreement, that failure does not waive the provision or MnDOT's right to subsequently enforce it. 7.4. Agreement Complete. This agreement contains all negotiations and agreements between MnDOT and the Local Government. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 7.5. Severability. If any provision of this Agreement or the application thereof is found invalid or unenforceable to any extent, the remainder of the Agreement, including all material provisions and the application of such provisions, will not be affected and will be enforceable to the greatest extent permitted by the law. 8. Liability and Claims 8.1. Tort Liability. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability. 8.2. Claims. The Local Government acknowledges that MnDOT is acting only as the Local Government's agent for acceptance and disbursement of federal funds, and not as a principal or co -principal with respect to the Project. The Local Government will pay any and all lawful claims arising out of or incidental to the Project including, without limitation, claims related to contractor selection (including the solicitation, evaluation, and acceptance or rejection of bids or proposals), acts or omissions in performing the Project work, and any MnDOT Contract No. 1045318 ultra vires acts. The Local Government will indemnify, defend (to the extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any claims or costs arising out of or incidental to the Project(s), including reasonable attorney fees incurred by MnDOT. The Local Government's indemnification obligation extends to any actions related to the certification of DBE participation, even if such actions are recommended by MnDOT. 9. Audits 9.1. Under Minn. Stat. § 16C.05, Subd.5, the Local Government's books, records, documents, and accounting procedures and practices of the Local Government, or other party relevant to this agreement or transaction, are subject to examination by MnDOT and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. The Local Government will take timely and appropriate action on all deficiencies identified by an audit. 9.2. All requests for reimbursement are subject to audit, at MnDOT's discretion. The cost principles outlined in 2 CFR 200.400-.475 will be used to determine whether costs are eligible for reimbursement under this agreement. 9.3. If Local Government expends $750,000 or more in Federal Funds during the Local Government's fiscal year, the Local Government must have a single audit or program specific audit conducted in accordance with 2 CFR Part 200. 10. Government Data Practices. The Local Government and MnDOT must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by MnDOT under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Local Government or MnDOT. 11. Workers Compensation. The Local Government certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Local Government's employees and agents will riot be considered MnDOT employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way MnDOT's obligation or responsibility. 12. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13. Termination; Suspension 13.1. Termination by MnDOT. MnDOT may terminate this agreement with or without cause, upon 30 days written notice to the Local Government. Upon termination, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 13.2. Termination for Cause. MnDOT may immediately terminate this agreement if MnDOT finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that the Local Government has been convicted of a criminal offense relating to a state agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. MnDOT may take action to protect the interests of MnDOT of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 13.3. Termination for Insufficient Funding. MnDOT may immediately terminate this agreement if: 13.3.1. Funding is not obtained from the Minnesota Legislature; or 4 MnDOT Contract No. 1045318 13.3.2. Funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Local Government. MOOT is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. MOOT will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. MnDOT will provide the Local Government notice of the lack of funding within a reasonable time of MnDOT's receiving that notice. 13.4. Suspension. MOOT may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Local Government during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 14. Data Disclosure. Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Local Government consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to MnDOT, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 15. Fund Use Prohibited. The Local Government will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Local Government from utilizing these funds to pay any party who might be disqualified or debarred after the Local Government's contract award on this Project. 16. Discrimination Prohibited by Minnesota Statutes §181.59. The Local Government will comply with the provisions of Minnesota Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 17. Appendix II 2 CFR Part 200 Federal Contract Clauses. The Local Government agrees to comply with the following federal requirements as identified in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and agrees to pass through these requirements to its subcontractors and third party contractors, as applicable. In addition, the Local Government shall have the same meaning as "Contractor" in the federal requirements listed below. 17.1.1. Remedies. Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and 5 MnDOT Contract No. 1045318 Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 17.1.2. Termination. All contracts in excess of $10,000 must address termination for cause and for convenience by the non -Federal entity including the manner by which it will be effected and the basis for settlement. 17.1.3. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 17.1.4. Davis -Bacon Act, as amended. (40 U.S.C. 3141-3148) When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. 17.1.5. Contract Work Hours and Safety Standards Act. (40 U.S.C. 3701-3708) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non - Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 17.1.6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes MnDOT Contract No. 1045318 to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 17.1.7. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued under the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 17.1.8. Debarment and Suspension. (Executive Orders 12549 and 12689) A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 17.1.9. Byrd Anti -Lobbying Amendment. (31 U.S.C. 1352) Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 17.1.10. Procurement of Recovered Materials. See 2 CFR 200.322 Procurement of Recovered Materials. 17.1.11. Telecommunications Certification. See 2 CFR 200.216 By signing this agreement Contractor certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), Contractor does not and will not use any equipment, system, or service that uses "covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Contractor will include this certification as a flow down clause in any contract related to this agreement. 17.2. Drug -Free Workplace. In accordance with 2 C.F.R. § 32.400, the Local Government will comply with the Drug -Free Workplace requirements under subpart B of 49 C.F.R. Part 32. 17.3. Nondiscrimination. The Local Government hereby agrees that, as a condition of receiving any Federal financial assistance under this agreement, it will comply with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. § 2000d), related nondiscrimination statutes (i.e., 23 U.S.C. § 324, Section 504 of the Rehabilitation Act of 1973 as amended, and the Age Discrimination Act of 1975), and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, sex, handicap, or age be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity for which the Local Government receives Federal financial assistance. The specific requirements of the Department of Transportation Civil Rights assurances (required by 49 C.F.R. §§ 21.7 and 27.9) are incorporated in the agreement. MnDOT Contract No. 1045318 17.4. Federal Funding Accountability and Transparency Act (FFATA). 17.4.1. This Agreement requires the Local Government to provide supplies and/or services that are funded in whole or in part by federal funds that are subject to FFATA. The Local Government is responsible for ensuring that all applicable requirements, including but not limited to those set forth herein, of FFATA are met and that the Local Government provides information to the MnDOT as required. a. Reporting of Total Compensation of the Local Government's Executives. b. The Local Government shall report the names and total compensation of each of its five most highly compensated executives for the Local Government's preceding completed fiscal year, if in the Local Government's preceding fiscal year it received: L 80 percent or more of the Local Government's annual gross revenues from Federal procurement contracts and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.). Executive means officers, managing partners, or any other employees in management positions. C. Total compensation means the cash and noncash dollar value earned by the executive during the Local Government's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): Salary and bonus. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. V. Above -market earnings on deferred compensation which is not tax qualified. 17.4.2. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 17.4.3. The Local Government must report executive total compensation described above to the MnDOT by the end of the month during which this agreement is awarded. MnDOT Contract No. 1045318 17.4.4. The Local Government will obtain a Data Universal Numbering System (DUNS) number and maintain its DUNS number for the term of this agreement. This number shall be provided to MnDOT on the plan review checklist submitted with the plans for each project. More information about obtaining a DUNS Number can be found at: htt fed ov.dnb.com webform/ 17.4.5. The Local Government's failure to comply with the above requirements is a material breach of this agreement for which the MnDOT may terminate this agreement for cause. The MnDOT will not be obligated to pay any outstanding invoice received from the Local Government unless and until the Local Government is in full compliance with the above requirements. [THE REMAINDER OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK.] MnDOT Contract No. 1045318 City of Hutchinson City of Hutchinson certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable articles, bylaws, resolutions or ordinances By: Title: Date: By: Title: Date: 10 DEPARTMENT OF TRANSPORTATION By: Title: State Aid En ineer Date: COMMISSIONER OF ADMINISTRATION By: Date: SAMPLE RESOLUTION FOR AGENCY AGREEMENT BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of City of Hutchinson to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the *Mayor and the *Clerk are hereby authorized and directed for and on behalf of City of Hutchinson to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation MnDOT Contract Number 1045318," a copy of which said agreement was before the City Council and which is made a part hereof by reference. *Titles of persons authorized to sign on behalf of the City* SAMPLE CERTIFICATION STATE OF MINNESOTA CITY OF HUTCHINSON I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by City of Hutchinson name at a duly authorized meeting thereof held on the day of 20_, as shown by the minutes of said meeting in my possession. Notary Public My Commission expires (SEAL) Clerk HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Calling a Special Workshop Meeting for 4.00 pm on December 8 Department: Administration LICENSE SECTION Meeting Date: 11/24/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is looking for the City Council to call a special workshop meeting for 4:00 p.m. on December 8. The purpose of the workshop will be to go through the Sustainable Facilities Analysis Report on the State Theatre put together by Artspace. Artspace will also be in attendance to go through the report and answer any questions the council may have. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on December 8 to review the Sustainable Facilities Analysis Report on the State Theatre Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL Request for Board Action Set City of Hutchinson 2021 Organizational Meeting Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 11/24/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff M New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson City Charter states that on the first Monday in in January following a regular municipal election the council shall meet at the usual place and time for the holding of council meetings. If the first Monday is a holiday, the first Tuesday in January shall then be used. The Council shall meet and the newly elected members of the Council shall assume their duties. The first Monday in January 2021 is January 4, 2021. At this meeting, the Council Members and Mayor will be sworn in and other organizational items will be reviewed and acted on. The Council will need to consider what time time to hold this organizational meeting. BOARD ACTION REQUESTED: Set City of Hutchinson organizational meeting for January 4, 2021. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 'M=0� HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Teleconference Call (GoToMeeting) Tuesday, October 20, 2020, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via telephone. Members Present: Gary Forcier, Steve Jensen via telephone and Kim Merwin via telephone. Staff Present: Jean Ward and Judy Flemming. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. Gary Forcier moved to approve the agenda with its additions and corrections. Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 15, 2020 Steve Jensen moved to approve the Minutes of the regular board meeting as written, and Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously. 3. FINANCIAL REPORTS Steve Jensen moved to approve: a. City Center General Fund payments of $ 13,214.45 for checks 9143 to 9148 b. City Center September 30, 2020 Financial Reports c. Park Towers operating account payments of $77,387.42 for checks 15079 to 15111 d. August 2020 Park Towers financial statements Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — abstained; Jensen — Aye & Merwin — Aye. The motion carried. 4. PARK TOWERS UPDATE a. Occupancy Report — 98% occupancy; 2 move -ins October and processing more applications for next month. b. Jean Ward reviewed with the Board the October Newsletter. c. Steve Jensen moved to approve the 2021 Flat Rent Proposal. Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously. d. Gary Forcier moved to approve the HVAC Ionization Proposal funded by City of Hutchinson Cares Act to reduce particle reduction and smoke control, odors, and pathogens (bacteria, viruses, mold). Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously. October 20, 2020 Minutes Pagel of 2 5. RAD UPDATE a. Kim Merwin moved to approve Resolution #2020-8 Authorization to Submit RAD Closing Package. Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously. b. Steve Jensen moved to approve the Notice of Public Housing Lease Termination. Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously. 6. CONSIDERATION OF SUBORDINATION REQUEST FOR 11 & 21 GLEN STREET NW Steve Jensen moved to approve the subordination request for 11 & 21 Glen Street NW. Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously. 7. CONSIDERATION OF CITY HILP GRANT & MH IMPACT DEFERRED GRANT FOR 448 CALIFORNIA STREET NW, LOT 67 CONTINGENT TO THE LOAN REVIEW COMMITTEE APPROVAL Steve Jensen moved to approve City HILP Grant & MH IMPACT deferred grant for 448 California Street NW, Lot 67 contingent to loan review committee approval. Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously. 8. COMMUNICATIONS None 9. ADJOURNMENT Q Gary Forcier moved to adjourn and Steve Jensen seconded. There being no other,,u business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director G�1.r, Secretary/Treasurer October 20, 2020 Minutes Page 2 of 2 HUTCHINSON CITY COUNCIL Request for Board Action October 2020 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 11/24/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also attached is the October Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2020 2020 2019 2020 ACTUALS 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - 2,740,479 5,270,910 2,530,431 52.0 2,702,367 5,122,005 52.8 Other Taxes 54,847 199,121 305,000 105,879 65.3 225,596 315,000 71.6 Licenses & Permits 49,993 439,318 388,450 (50,868) 113.1 530,587 414,200 128.1 Intergovernmental Revenue 7,632 1,712,853 1,730,963 18,110 99.0 1,559,222 1,578,056 98.8 Charges for Services 160,902 1,275,984 2,790,585 1,514,601 45.7 1,877,722 2,830,857 66.3 Miscellaneous Revenues 7,417 168,663 245,500 76,837 68.7 225,926 317,500 71.2 Transfers -In - 1,400,394 2,666,191 1,265,797 52.5 1,256,337 2,497,175 50.3 Fines & Forfeitures 3,983 35,343 55,000 19,657 64.3 54,011 50,000 108.0 Capital Contributions - - - - - - - - TOTAL REVENUES 284,774 7,972,156 13,452,599 5,480,443 59.3 8,431,768 13,124,793 64.2 Wages & Benefits 804,063 6,868,673 9,162,882 2,294,209 75.0 7,141,716 8,866,013 80.6 Supplies 37,674 594,553 858,150 263,597 69.3 737,252 870,578 84.7 Services & Charges 232,975 2,025,914 2,679,017 653,103 75.6 2,221,799 2,855,282 77.8 Miscellaneous Expenses 24,758 227,119 647,550 420,431 35.1 242,972 620,950 39.1 Transfers -Out 52,500 105,000 105,000 - 100.0 101,970 101,970 100.0 Capital Outlay - 6,458 - (6,458) - 9,366 10,000 93.7 TOTAL EXPENDITURES 1,151,971 9,827,716 13,452,599 3,624,883 73.1 10,455,075 13,324,793 78.5 NET REVENUE (867,196) (1,855,560) - 1,855,560 (2,023,308) (200,000) Comments Revenues: Charges for Services Operations have lagged behind the 2019 revenues due to the COVID pandemic, including Motor Vehicle fees ($43,000), Recreational Activity Fees and Concessions ($122,000), Event Center ($53,000), Senior Center ($42,000) and Waterpark ($275,000). Expense reductions help to mitigate the revenue loss in some of those operations. Expenditures: Wages & Benefits The 2020 year-to-date expense is down significantly due to a few reasons. First, seasonal labor has been reduced in areas such as Parks & Recreation and the Aquatic Center due to programs being delayed or eliminated. Additionally, approximately $100K of expense has been moved to the CARES Act fund. Certain pay related to the COVID-19 pandemic and the state's shelter in place orders can be funded by CARES Act monies. Supplies This category is realizing substantial savings in operating supplies, fuel and recreation concession supplies. Lower fuel consumption is due mainly to the lighter than normal snow removal for January through April. We also consumed less fuel due to employee conferences being cancelled and training being done virtually. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2020 2020 ACTUALS OCTOBER YTD General Fund Expense by Department 2020 2019 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 3,330 31,477 52,344 20,867 60.1 33,594 55,328 60.7 City Administrator 33,377 342,706 459,709 117,003 74.5 342,139 415,643 82.3 Elections 2,412 19,186 17,750 (1,436) 108.1 14,078 6,000 234.6 Finance Department 23,377 290,853 381,325 90,472 76.3 298,280 371,041 80.4 Motor Vehicle 22,018 205,157 266,912 61,755 76.9 217,652 268,721 81.0 Assessing - - 61,152 61,152 - 61,152 61,152 100.0 Legal 21,647 224,672 317,092 92,420 70.9 238,964 306,847 77.9 Planning 12,162 122,767 161,262 38,495 76.1 123,562 155,835 79.3 Information Services 40,043 457,162 600,314 143,152 76.2 440,901 568,872 77.5 City Hall Building 12,797 132,799 178,342 45,543 74.5 121,501 174,705 69.5 Police Department 256,090 2,744,444 3,549,011 804,567 77.3 2,747,735 3,453,954 79.6 Hospital Security 23,250 247,555 332,790 85,235 74.4 238,628 323,205 73.8 Emergency Management 141 11,919 12,280 361 97.1 9,641 12,280 78.5 Safety Committee 211 9,950 11,200 1,250 88.8 9,270 10,850 85.4 Fire Department 40,147 294,055 360,455 66,400 81.6 287,526 357,602 80.4 Protective Inspections 22,299 228,889 309,570 80,681 73.9 274,145 348,856 78.6 Engineering 40,422 388,212 487,309 99,097 79.7 394,927 470,704 83.9 Streets & Alleys 197,638 1,389,943 1,565,147 175,204 88.8 1,406,867 1,747,205 80.5 Park/Recreation Administration 28,557 217,184 274,158 56,974 79.2 203,070 265,144 76.6 Recreation 13,477 149,490 255,586 106,096 58.5 195,541 249,316 78.4 Senior Citizen Center 3,053 41,006 92,499 51,493 44.3 75,483 86,622 87.1 Civic Arena 24,374 232,940 374,475 141,535 62.2 266,316 355,362 74.9 Park Department 69,175 670,351 987,146 316,795 67.9 731,569 926,369 79.0 Recreation Building 12,594 136,593 245,543 108,950 55.6 184,366 237,367 77.7 Events Center 17,638 172,920 268,922 96,002 64.3 199,871 263,142 76.0 Evergreen Building 1,189 13,800 30,725 16,925 44.9 20,926 27,250 76.8 Library 46,053 198,538 222,760 24,222 89.1 209,584 223,460 93.8 Waterpark 3,417 37,737 352,761 315,024 10.7 313,612 388,840 80.7 Cemetery 7,971 117,210 132,284 15,074 88.6 119,381 135,659 88.0 Airport 5,817 98,414 124,878 26,464 78.8 104,998 120,670 87.0 Unallocated General Expense 167,297 599,788 966,898 367,110 62.0 569,794 936,792 60.8 TOTAL EXPENDITURES 1,151,971 9,827,716 13,452,599 3,624,883 73.1 10,455,075 13,324,793 78.5 CARES Act Fund Intergovernmental Revenue Miscellaneous Revenues TOTAL REVENUES REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2020 2020 ACTUALS OCTOBER YTD 1,074,352 1,074,352 2020 AVAILABLE BUDGET BALANCE (1,074,352) (1,074,352) 2020 % BDGT 2019 YTD USED ACTUAL 2019 BUDGET 2019 % BDGT USED Wages & Benefits - 112,733 (112,733) Supplies 31,166 56,645 (56,645) Services & Charges 10,805 33,864 (33,864) Loans/Grants Disbursed 552,030 552,030 (552,030) Miscellaneous Expenses 3,694 9,636 (9,636) TOTAL EXPENDITURES 597,695 764,908 (764,908) NET of REVENUES & EXPENDITURES (597,695) 309,444 (309,444) Comments The City received $1,074,352 of CARES Act funds from the State in July. The funds can only be used for eligible expenditures related to the COVID-19 public health emergency. These dollars originated from the Federal CARES Act, which allocated $150 Billion of federal money to states and local governments via the Coronavirus Relief Fund. The City Council allocated $750,000 to the Small Business Assistance program, as administered by the Hutchinson EDA. Those funds will be disbursed in October and November to qualifying businesses. The Wages & Benefits expense consists of the COVID pay that city council authorized during the state's shelter -in -place orders. It also includes any federal FMLA or Sick leave related to the COVID-19 public health emergency. As a reminder, the City has until November 15 to use the funds for eligible COVID-19 related expenditures. Any unspent funds must be returned to the County after November 15. The City expects to exhaust the balance of its CARES Act funds in November, prior to the 15th deadline. Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2020 2020 ACTUALS OCTOBER YTD 2020 2019 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 588,325 6,213,768 6,473,000 259,232 96.0 5,131,652 6,357,000 80.7 43 2,213 3,000 787 73.8 2,307 3,000 76.9 588,368 6,215,981 6,476,000 260,019 96.0 5,133,959 6,360,000 80.7 446,473 4,750,693 4,871,710 121,017 97.5 3,883,473 4,787,710 81.1 55,546 557,350 703,600 146,250 79.2 527,164 698,094 75.5 2,100 15,261 22,600 7,339 67.5 16,508 25,050 65.9 17,584 222,131 247,950 25,819 89.6 193,986 246,675 78.6 - 5,569 6,700 1,131 83.1 6,088 5,350 113.8 - 500,000 500,000 - - 500,000 - 15,000 15,000 9,698 15,000 64.7 82,500 82,500 - 82,500 - - - 128,228 128,228 - - 128,243 - 521,703 5,551,005 6,578,288 1,027,283 84.4 4,636,916 6,488,622 71.5 66,665 664,976 (102,288) (767,264) 497,042 (128,622) Year to Date Sales October Sales Comments 2020 2019 Change Liquor Sales Revenue: Liquor 2,101,058 1,729,278 21.5% Beer 3,104,061 2,558,043 21.3% Wine 861,813 730,168 18.0% Other 146,837 114,164 28.6% Total Sales 6,213,768 5,131,652 21.1% Customer Count 210,213 202,992 3.6% Average Sale per Customer $29.56 $25.28 16.9% Gross Profit $1,463,075 $1,248,178 Gross Margin on Sales 23.5% 24.3% Labor to Sales Ratio 9.0% 10.3% 2020 2019 Change 211,572 173,577 21.9% 273,763 226,192 21.0% 90,778 74,328 22.1% 12,212 8,923 36.9% 588,325 483,019 21.8% 20,866 20,198 3.3% $28.20 $23.91 17.9% $141,851 $108,802 24.1 % 22.5% 9.4% 10.3% The October monthly sales increased 21.8% over last year while the customer count increased 3.3%. The Year-to-date sales and customer count are up 21.1 % and 3.6%. Cost of Sales reflect a corresponding increase with sales. Credit Card fees, which are in the Services & Charges expense category, are up significantly due to the higher sales levels. Water Fund Sales Sales - Other Local Sales Tax Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2020 2020 ACTUALS OCTOBER YTD 2020 2019 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 151,648 1,635,951 1,780,000 144,049 91.9 1,451,446 1,780,000 81.5 65,930 514,101 544,500 30,399 94.4 552,777 543,500 101.7 73,373 578,253 737,000 158,747 78.5 557,014 665,000 83.8 3,080 56,758 56,000 (758) 101.4 51,401 53,000 97.0 2,601 34,886 67,000 32,114 52.1 70,502 69,500 101.4 296,631 2,819,950 3,184,500 364,550 88.6 2,683,140 3,111,000 86.2 39,921 420,846 542,656 121,810 77.6 409,392 519,888 78.7 2,648 121,011 138,137 17,126 87.6 132,199 137,250 96.3 (85,168) 373,797 496,350 122,553 75.3 385,207 522,950 73.7 219 1,261 15,000 13,739 8.4 1,211 15,000 8.1 - - 60,000 60,000 - - 60,000 - 151,580 1,058,174 830,176 (227,998) 127.5 399,892 300,000 133.3 - - 1,100,000 1,100,000 - - 1,100,000 - 1,378,117 1,485,955 107,838 92.7 1,373,744 1,485,523 92.5 TOTAL EXPENDITURES 109,199 3,353,204 4,668,274 1,315,070 71.8 2,701,646 4,140,611 65.2 NET of REVENUES & EXPENDITURES 187,432 (533,254) (1,483,774) (950,520) (18,506) (1,029,611) Year to Date Water Sales Comments 2020 2019 Change Water Sales Revenue: Residential 1,065,466 928,476 14.8% Commercial 280,261 297,955 -5.9% Industrial 290,223 225,014 29.0% MNSY temporarily used city water to cool its Water Sales 1,635,951 1,451,446 12.7% fermenters during the months ofApril through June. Normally they use their own well water. Base Charge 360,400 356,255 1.2% WAC Charge 90,095 133,473 -32.5% Other 63,607 63,049 0.9% Other Sales 514,101 552,777 -7.0% Wastewater Fund Sales Sales - Other Local Sales Tax Licenses & Permits Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2020 2020 ACTUALS OCTOBER YTD 2020 2019 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 212,067 2,279,591 2,710,000 430,409 84.1 2,335,140 2,700,000 86.5 55,704 433,531 488,000 54,469 88.8 499,208 468,000 106.7 73,373 578,253 737,000 158,747 78.5 557,014 665,000 83.8 - 6,000 6,500 500 92.3 6,500 6,500 100.0 - 7,475 7,500 25 99.7 5,030 7,500 67.1 4,894 74,134 112,500 38,367 65.9 125,652 120,000 104.7 346,039 3,378,984 4,061,500 682,516 83.2 3,528,544 3,967,000 88.9 54,983 575,958 725,428 149,470 79.4 557,170 691,874 80.5 9,659 160,810 216,362 55,552 74.3 185,205 210,700 87.9 71,751 523,273 778,500 255,227 67.2 725,881 803,000 90.4 219 28,082 40,000 11,918 70.2 30,684 36,500 84.1 - - 60,000 60,000 - - 60,000 - 32,094 518,479 866,957 348,478 59.8 209,932 625,000 33.6 - - 1,250,000 1,250,000 - - 1,250,000 - 1,316,825 1,402,320 85,495 93.9 1,312,589 1,403,676 93.5 TOTAL EXPENDITURES 168,706 3,123,427 5,339,567 2,216,140 58.5 3,021,461 5,080,750 59.5 NET of REVENUES & EXPENDITURES 177,333 255,557 (1,278,067) (1,533,624) 507,084 (1,113,750) Year to Date Sewer Sales Comments 2020 2019 Change Wastewater Sales Revenue: Residential 1,327,711 1,320,048 0.677 Commercial 380,661 370,759 2.7% Industrial - Flow 367,671 427,907 -14.1% Industrial - Violation Surcharges 203,548 216,426 -6.0% Sewer Sales 2,279,591 2,335,140 -2.4% Base Charge 311,860 309,193 0.9% SAC Charge 116,121 175,421 -33.8% Other 5,550 14,594 -62.0% Other Sales 433,531 499,208 -13.2% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2020 2020 2019 2020 ACTUALS 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 102,824 1,006,703 1,190,000 183,297 84.6 988,584 1,160,000 85.2 Sales - Other 3,482 34,941 47,600 12,659 73.4 39,520 45,600 86.7 Intergovernmental Revenue 3,634 9,650 12,500 2,850 77.2 6,131 12,500 49.1 Miscellaneous Revenues 727 16,546 22,000 5,454 75.2 41,648 22,000 189.3 TOTAL REVENUES 110,666 1,067,839 1,272,100 204,261 83.9 1,075,883 1,240,100 86.8 Wages & Benefits 14,755 164,249 202,269 38,020 81.2 150,950 190,965 79.0 Supplies 12,046 47,284 61,400 14,116 77.0 43,014 62,050 69.3 Services & Charges 71,664 604,464 797,800 193,336 75.8 586,628 761,600 77.0 Miscellaneous Expenses - 408 1,000 593 40.8 840 1,500 56.0 Transfers -Out - 55,000 55,000 - - 55,000 - CapitalOutlay 40,138 180,700 140,562 22.2 146,546 221,500 66.2 Depreciation Expense - - 140,000 140,000 - - 146,000 - TOTAL EXPENDITURES 98,465 856,542 1,438,169 581,627 59.6 927,979 1,438,615 64.5 NET of REVENUES & EXPENDITURES 12,201 211,297 (166,069) (377,366) 147,905 (198,515) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2020 Comaost Fund Sales Intergovernmental Revenue Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2020 ACTUALS OCTOBER YTD 2020 2019 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 68,429 2,802,970 2,367,400 (435,570) 118.4 2,238,658 2,378,175 94.1 50 12,379 87,750 75,371 14.1 38,989 91,245 42.7 50,383 80,399 35,000 (45,399) 229.7 109,566 35,000 313.0 118,862 2,895,748 2,490,150 (405,598) 116.3 2,387,213 2,504,420 95.3 47,729 1,799,928 1,543,550 (256,378) 116.6 1,492,940 1,633,505 91.4 (47,794) (616,391) (654,200) (37,809) 94.2 (524,000) (709,585) 73.8 55,554 580,118 749,909 169,791 77.4 564,676 704,078 80.2 16,683 109,792 114,300 4,508 96.1 98,372 114,825 85.7 15,153 210,901 330,900 119,999 63.7 221,666 308,940 71.8 215 7,253 12,700 5,447 57.1 10,292 11,500 89.5 - - 110,000 110,000 - - 110,000 - 85,063 454,052 567,580 113,528 80.0 138,122 80,000 172.7 - - 260,000 260,000 - - 220,000 - - 151,735 161,642 9,907 93.9 158,780 158,939 99.9 172,602 2,697,388 3,196,381 498,993 84.4 2,160,848 2,632,202 82.1 (53,739) 198,360 (706,231) (904,591) 226,365 (127,782) Year to Date Sales Comments 2020 2019 Change Compost Sales Bagged 2,163,816 1,662,726 30.1% Bulk 384,466 378,609 1.5% Other (Freight) 254,688 197,323 29.1% Total Sales 2,802,970 2,238,658 25.2% Gross Profit 1,003,042 745,717 Gross Margin 35.8% 33.3% Capital Outlay The year-to-date total includes $332,262 for the purchase of a new compost screener. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2020 2020 2019 2020 ACTUALS 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 80,828 808,253 964,735 156,482 83.8 784,262 937,000 83.7 Sales - Other - 589 3,500 2,911 16.8 3,321 3,500 94.9 Licenses & Permits 605 6,285 4,500 (1,785) 139.7 4,935 4,500 109.7 Miscellaneous Revenues 399 16,301 15,750 (551) 103.5 43,542 22,300 195.3 TOTAL REVENUES 81,832 831,558 988,485 156,927 84.1 836,060 967,300 86.4 Wages & Benefits 18,584 205,036 266,484 61,448 76.9 189,184 248,348 76.2 Supplies 4,203 46,951 26,362 (20,589) 178.1 36,158 32,000 113.0 Services & Charges 35,504 176,461 212,900 36,439 82.9 108,356 173,300 62.5 Miscellaneous Expenses 219 8,362 18,000 9,638 46.5 21,787 10,500 207.5 Capital Outlay - - 436,328 436,328 - 351,047 340,000 103.2 Depreciation Expense - 225,000 225,000 - - 195,000 - Debt Service - 149,551 209,689 60,138 93.5 186,724 231,777 70.2 TOTAL EXPENDITURES 58,509 586,361 1,394,763 808,402 42.0 893,255 1,230,925 72.6 NET of REVENUES & EXPENDITURES 23,323 245,196 (406,278) (651,474) (57,196) (263,625) Oppenheimer & Co. Inc. PPENHEIMEP, 85 Broad Street STATEMENT OF New York, NY 10004 (212) 668-8000 ACCOUNT.. Transacts Business on All Principal Exchanges S161! „� Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Certificates of Deposit - 31.70 k Mutual Funds - 36.50 Municipal Bonds - 31.80 Portfolio Summary This Previous Estimated Period Period Annual Income 10/31/20 09/30/20 Advantage Bank Deposits* $805.48 $4,167.01 $0.04 Mutual Funds 10,600,121.10 11,485,467.60 5,034.89 Municipal Bonds 9,233,973.55 9,120,800.55 224,083.25 Certificates of Deposit 9,204,618.49 9,463,295.73 211,773.00 Cash Account Balance 664.52 1,431.74 Total Asset Value $29,040,183.14 $30,075,162.63 $440,891.18 Net Value of Accrued Interest $105,531.62 $82,636.86 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured. Cash Activity Summary Opening Cash Balance $1,431.74 Net Buy and Sell Transactions 738,314.52 Net Funds Deposited or Withdrawn -1,000,000.00 Net Miscellaneous Credits/Debits 244,520.48 Net Income Activity 13,036.25 Net Advantage Bank Deposit Activity 3,361.53 Closinq Cash Balance $664.52 Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 10/01/20-10/31/20 Last Statement: 09/30/20 Page 1 of 12 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Professional SULLIVAN/SULLIVAN/FAY 5HX (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Advantage Bank Dep Interest $0.00 $0.01 Corporate Interest 12,556.73 212,623.66 Municipal Interest 0.00 132,021.73 Government Interest 0.00 7,500.00 Dividends 479.52 98,286.61 Total Reportable $13,036.25 $450,432.01 Non -Reportable Municipal Accrued Int Paid $0.00 $-17,152.74 Corporate Accrued Int Paid 0.00 -38.26 Total Non -Reportable $0.00 $-17,191.00 r PPENHEIMEI� Executive Summary CITY OF HUTCHINSON report as of 1110112020 XXXXXX9707 Summary Totals Original Face $17,739,000 Current Face (Par) $17,739,000 Market Principal $18,438,592 Accrued Interest $86,593 Cash & Cash Alternatives $0 Fixed Income Funds $0 Equity Balance $0 Total Portfolio Value $18,525,185 Next 12mo Con Cash Flow $391,601 Generic Annual Con Cash Flow $435,856 Weighted Averages Coupon* 2.457 Maturity** 2.29 yrs Duration 2.10 Yield to Worst 0.430% Yield to Maturity 0.484 Market Price* 103.944 Tax Lots Holdings Included 53 of 53 'Par-Wtd, all else Mkt-Md. "Avg life used for principal paydoms, and perpetual securities are assigned a 40 year maturity. Moody's = S&P 11ST/AGY/CD — PR/ETM Aaa AAA - A. AA A HIM! . Muni - 50.1 G 20% CD - 49.9% a 1 I1 ai NkN N kAN Nam, 000000000000000000000000000000 Q 0 Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT A ' .$40,000 Bea BBB 20 Be BS $za,ao0 ;ea NR NR $0 None S`L� o� c`L eT" ry •ry �ry c`L Jry 9ry Qry ti �o `l• 0% 111111 None � O¢ �a F� �2 31 �0 �J �� PJ 5 O° 1 'L 3 k h b '� 0 �i 1 0 A O 1 'L '� b `� `o 0 % 20% 40% 60% 80% 100 % 111 ti 3' P y 1, 1 0 9'10 1 ti 3 h1y1�,1,� 1 A 1ryti11111115'�lo'1'�-11��''"��X 0 0 0 0 0 1111111111'L 'L 'L 'L 'L 'L 'L 'L 'L 'L Includes coupon cash flows for the next 12 months, from 1110112020 to 1013112021. Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 1110112020 to 1013112021. Page 3 of 25 r PPENHEIMEI, Totals & Averages @ Acquisition CITY OF HUTCHINSON report as of 1110112020 XXXXXX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $17,739,000 Portfolio Totals Portfolio Averaaes $17,739,000 Original Face Value $17,739,000 Yield to Worst (cost) 2.073% 53 Face Value at Acquisition $17,739,000 Yield to Worst (mkt) 0.430% 0 Original Principal Cost $17,880,587 Yield to Maturity (cost) 2.073% 53 Adjusted Principal Cost $17,832,373 Yield to Maturity (mkt) 0.484% Current Market Principal $18,438,592 Original Acquisition Price 100.798 Estimated Gain/(Loss) $606,219 Adjusted Cost Price 100.526 Tax Lot Holdings Included 53 of 53 Current Market Price 103.944 'Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity. Original Face Value $17,739,000 Face Value at Acquisition $17,739,000 Tax Lot Holdings Included 53 of 53 Original Principal Cost $17,880,587 Average Acquisition Price 100.798 Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full analytical calculations on reporting date. Average values @ cost are weighted by respective original acquisition values. Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par. Average acquisition price is weighted by original principal cost Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Page 5 of 25 PPENHEIMEI, Position Details CITY OF HUTCHINSON report as of 1110112020 XXXXXX9707 Position Details CUSIP Curr Face Account# Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Value Unreal G/L Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int % Adj Cost 31938QR89 245 xxxxxx9707 4- FIRST BUSINESS BK MADISON WIS 1.400% 100.053 Maturity 11/13/2020 -0.744% O -0.744% -0.744% 05/09/2017 $245,000 $245,130 $130 CD 1.38% Held FDIC Cert #. 15229 11/13/2020 0.02 100.000 / 1.400% 100.000 $1,645 0.1% Death Put I FBIZ I Semi -Annual Pay 14042OS43 245 xxxxxx9707 -/- CAPITAL ONE BANK (USA) NAT 2.050% 100.330 Maturity 12/29/2020 -0.139% () -0.139% -0.139% 05/09/2017 $245,000 $245,808 $808 CD 1.38% Held FDIC Cert #. 33954 12/29/2020 0.15 100.000 / 2.049% 100.000 $1,761 0.3% Death Put I COF I Semi -Annual Pay 78658RBR1 245 xxxxxx9707 4- SAFRA NATL BANK NEW YORK NY 1.750% 100.328 Maturity 01/08/2021 -0.090% () -0.090% -0.090% 01/09/2020 $245,000 $245,804 $804 CD 1.38% Held FDIC Cert A 26876 011082021 0.18 100.000 / 1.750% 100.000 $3,524 0.3% Death Put I SAFR I Interest at Maturity 61747MJ36 245 xxxxxx9707 -/- MORGAN STANLEY BANK NA 2.500% 100.639 Maturity 02JO112021 -0.119% () -0.119% -0.119% 02/01/2018 $245,000 $246,566 $1,566 CD 1.38% Held FDIC Cert #. 32992 0210112021 0.24 100.000 / 2.500% 100.000 $1,594 0.6% Death Put I MS I Semi -Annual Pay 17312QH77 245 xxxxxx9707 -/- CITIBANK NA 2.700% 101.101 Maturity 03/29/2021 -0.071%() -0.071% -0.071% 03/29/2018 $245,000 $247,697 $2,697 CD 1.38% Held FDIC Cert #. 7213 0329/2021 0.40 100.000 / 2.700% 100.000 $652 1.1 % Death Put I C I Semi -Annual Pay I Restricted States: N/A 06417NQZ9 245 xxxxxx9707 -/- BANK OZK 1.700% 100.838 Maturity 05/03/2021 0.001 % (w) 0.001 % 0.001 % 01/31/2020 CD 1.38% Held FDIC Cert #. 110 05r03/2021 0.49 100.000 / 1.700% Long First Coupon I Death Put I OZRK I Monthly Pay I Restricted States: AR 203507BA5 245 xxxxxx9707 -/- CITIZENS BUSINESS BK CALIF 1.550% 100.963 Maturity 06/15/2021 -0.026%() -0.026% -0.026% 05/09/2017 CD 1.38% Held FDIC Cert #. 24315 061152021 0.61 100.000 / 1.550% Death Put I COMBKP I Monthly Pay I Restricted States: CA 27113PBEO 245 xxxxxx9707 4- EAST BOSTON SVGS BK MA 1.500% 100.931 Maturity 06/23/2021 0.029% () 0.029% 0.029% 05/09/2017 CD 1.38% Held FDIC Cert #. 33510 06232021 0.63 100.000 / 1.500% - Death Put I EASBOS I Semi -Annual Pay 69138SCB2 1,025 xx)o=9707 4- OXFORD ACADEMY & CENT SCH 1.250% 100.600 Maturity 07/08/2021 0.361% () 0.361% 0.361% 07/13/2020 Muni 5.78% Held (MIG 1/-) DIST N Y 071082021 0.68 100.834 / 0.401% Material Events I General Obligation I Education I BQ I Interest at Maturity Includes all tax lot holdings with recognized CUSIP. Forpreferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.0051, a Cap Gains Tax rate of 0. 0051, a State of WA, and a State Tax rate of N/A. Page 6 of 25 $245,000 $247,053 $2,053 100.000 $34 0.8% $245,000 $247,359 $2,359 100.000 $208 1.0% $245,000 $247,281 $2,281 100.000 $1,349 0.9% $1,030,863 $1,031,150 $287 100.572 $4,128 0.0% PPENHEIMEI, Position Details (continued...) CITY OF HUTCHINSON report as of 1110112020 XXXXXX9707 CUSIP Curr Face Account# Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Value Unreal G/L Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int % Adj Cost 8727OLCJO 245 xxxxxx9707 4- TIAA FSB JACKSONVILLE FLA 2.050% 101.397 Maturity 07/12/2021 0.010%(w) 0.010% 0.010% 07/12/2019 $245,000 $248,423 $3,423 CD 1.38% Held FDIC Cert #. 34775 0711212021 0.68 100.000 / 2.050% 100.000 $1,582 1.4% Death Put I EVER I Semi -Annual Pay I Restricted States: OH,TX 02007GEC3 245 xxxxxx9707 -/- ALLY BK MIDVALE UTAH 2.950% 102.198 Maturity 08/02/2021 -0.010%(w) -0.010% -0.010% 08/02/2018 $245,000 $250,385 $5,385 CD 1.38% Held FDIC Cert#. 57803 0810212021 0.74 100.000 / 2.950% 100.000 $1,861 2.2% Death Put I GMATBK I Semi -Annual Pay 89214PCA5 245 xxxxxx9707 4- TOWNEBANK PORTSMOUTH VA 3.000% 102.668 Maturity 09/27/2021 0.021%() 0.021% 0.021% 09/26/2018 $245,000 $251,537 $6,537 CD 1.38% Held FDIC Cert A 35095 09/27/2021 0.88 100.000 / 3.000% 100.000 $785 2.7% Death Put I TOWN I Semi -Annual Pay I Restricted States: NC,VA 227563BK8 245 xxxxxx9707 -/- CROSS RIV BK TEANECK N J 1.800% 101.803 Maturity 11/15/2021 0.049%() 0.049% 0.049% 11/13/2019 $245,000 $249,417 $4,417 CD 1.38% Held FDIC Cert #. 58410 11/15r2021 1.02 100.000 / 1.800 % 100.000 $2,114 1.8% Death Put I CRORVR I Semi -Annual Pay 34415LAN1 245 xxxxxx9707 -/- FOCUS BK CHARLESTON MO 2.100% 102.165 Maturity 11/24/2021 0.047% () 0.047% 0.047% 11/24/2017 $245,000 $250,304 $5,304 CD 1.38% Held FDIC Cert #. 1426 1112412021 1.04 100.000 / 2.100% 100.000 $2,312 2.2% Death Put I FSSBKC I Semi -Annual Pay 249218AU2 290 xxxxxx9707 Aa2/- DENVER COLO PUB SCHS CTFS 2.598% 101.919 Maturity 12/15/2021 0.863% () 0.863% 0.863% 05/14/2020 $294,956 $295,565 $609 Muni 1.63% Held (Aa2r--) PARTN 12/15r2021 1.09 102.428 / 1.050 % 101.709 $2,909 0.2% Material Events I Federally Taxable I Make Whole Call I Extraordinary Calls I Certificate of Participation Education I Semi -Annual Pay 8562845Z3 247 xxxxxx9707 -/- STATE BK INDIA NEWYORK N Y 2.350% 102.818 Maturity 01/26/2022 0.053%(w) 0.053% 0.053% 05/09/2017 $247,000 $253,960 $6,960 CD 1.39% Held FDIC Cert #: 33682 01/26/2022 1.21 100.000 / 2.349% 100.000 $1,606 2.8% Death Put I Foreign I Emerging I STBINC I Semi -Annual Pay I Restricted States: MT,OH,TX 081383Q87 430 xxxxxx9707 A1/AA BEMIDJI MINN 5.000% 105.807 Maturity 02/01/2022 0.310%O 0.310% 0.310% 03/18/2020 $448,976 $454,970 $5,994 Muni 2.42% Held (A1A) 0210112022 1.20 106.618 / 1.400% 104.413 $5,554 1.3% S&P Outlook Stable I General Obligation I Recreation I AGMC Insured I Semi -Annual Pay 264474GV3 1,000 xxxxxx9707 Aa2/- DULUTH MI NN INDPT SCH DIST 5.000% 105.189 Maturity 02/01/2022 0.791%O 0.791% 0.791% 03/26/2020 $1,029,090 $1,051,890 $22,800 Muni 5.64% Held (Bail-) N0709 CTFS PARTN 02/01/2022 1.20 104.297 / 2.600% 102.909 $12,917 2.2% Material Events I Certificate of Participation I Education I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.005/, a State of WA, and a State Tax rate of N/A. Page 7 of 25 PPENHEIMEI, Position Details (continued...) CITY OF HUTCHINSON report as of 1110112020 XXXXXX9707 CUSIP Curr Face Account# Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Value Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int % Adj Cost 38148PGX9 247 xxxxxx9707 4- GOLDMAN SACHS BK USA 2.300% 102.999 Maturity 03/013/2022 0.060% (w) 0.060% 0.060% 05/09/2017 $247,000 $254,408 $7,408 CD 1.39% Held FDIC Cert #. 33124 03/0812022 1.32 100.000 / 2.299% 100.000 $887 3.0% Death Put I GS I Semi -Annual Pay 87164XPZ3 245 xxxxxx9707 -/- SYNCHRONYBANK 2.400% 103.320 Maturity 04/07/2022 0.064%() 0.064% 0.064% 05/09/2017 $245,000 $253,134 $8,134 CD 1.38% Held FDIC Cert #. 27314 04/07/2022 1.40 100.000 / 2.400% 100.000 $451 3.3% Death Put I SYF I Semi -Annual Pay I Restricted States: TX 574446GV6 500 xxxxxx9707 Aa1/- MARYSVILLE MICH PUB SCHS DIST 2.317% 102.923 Maturity 05/01/2022 0.351%() 0.351% 0.351% 05/09/2017 $494,230 $514,615 $20,385 Muni 2.82% Held (A21--) 05/01/2022 1.47 98.846 / 2.565% 98.846 $97 4.1 % Federally Taxable I General Obligation I Education I Semi -Annual Pay 64971 WJ35 500 xxxxxx9707 Aal/AAA NEW YORK NY CITY TRANSITIONAL 1.650% 101.839 Maturity 05/01/2022 0.412% () 0.412% 0.412% 05/09/2017 $497,125 $509,195 $12,070 Muni 2.82% Held (Aall) FIN AUTH REV 05/01/2022 1.48 99.425 / 1.771% 99.425 $69 2.4% Material Events I Federally Taxable I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual Pay 977100GU4 500 xxxxxx9707 Aa2/- WISCONSIN ST GEN FD ANNUAL 1.720% 101.733 Maturity 05/01/2022 0.552%() 0.552% 0.552% 08/26/2020 $509,800 $508,665 ($1,135) Muni 2.82% Held (Aa21--) APPROPRIATION REV 05r01/2022 1.48 102.208 / 0.400% 101.960 $72 (0.251) Federally Taxable I State Taxable I Make Whole Call I Short First Coupon I Pro-Rata I Revenue I Government I Semi -Annual Pay 13281 NYX4 205 xxxxxx9707 Aa2/- CAMDEN CNTY N J IMPT AUTH REV - 0.591% 100.139 Maturity 07/15/2022 0.509% () 0.509% 0.509% 09/10/2020 $205,660 $205,285 ($375) Muni 1.16% Held (Aa2r--) CROSSROADS REDEV PROJ 07/15r2022 1.68 100.351 / 0.400% 100.322 $182 (0.2%) Material Events I Federally Taxable I Short First Coupon I Revenue I Government I Semi -Annual Pay 15721 UCT4 245 xxxxxx9707 -/- CFBANK FAIRLAWN OH 3.250% 105.400 Maturity 07/19/2022 0.079%() 0.079% 0.079% 12/19/2018 $245,000 $258,230 $13,230 CD 1.38% Held FDIC Cert #. 28263 07/19/2022 1.66 100.000 / 3.250% 100.000 $349 5.4% Death Put I CFBK I Monthly Pay I Restricted States: CA,PR,TN,TX 02587DV47 245 xxxxxx9707 -/- AMERICAN EXPRESS CENTURIAN BK 2.350% 103.763 Maturity 08/08/2022 0.206% () 0.206% 0.206% 08/08/2017 $245,000 $254,219 $9,219 CD 1.38% Held CTF DEP PROGRAM BOOK ENTRY 0810812022 1.73 100.000 / 2.350% 100.000 $1,388 3.8% FDIC Cert #. 27471 Death Put I AXP I Semi -Annual Pay I Restricted States: OH, TX 01748DAY2 245 xxxxxx9707 4- ALLEGIANCE BK TEX HOUSTON 2.200% 104.160 Maturity 11/03/2022 0.115%() 0.115% 0.115% 11/03/2017 $245,000 $255,192 $10,192 CD 1.38% Held FDIC Cert #. 58629 1110312022 1.96 100.000 / 2.200% 100.000 $15 4.2% Death Put I ABTX I Monthly Pay I Restricted States: TX Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.005/, a State of WA, and a State Tax rate of N/A. Page 8 of 25 PPENHEIMEI, Position Details (continued...) CITY OF HUTCHINSON report as of 1110112020 XXXXXX9707 Position Details CUSIP Curr Face Account# Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Value Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Data Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int % Adj Cost 254672WU8 245 xxxxxx9707 4- DISCOVER BK 2.450% 104.751 Maturity 11/18/2022 0.116%(w) 0.116% 0.116% 05/09/2017 $245,000 $256,640 $11,640 CD 1.38% Held FDIC Cert #. 5649 111182022 1.98 100.000 / 2.450% 100.000 $2,796 4.8% Death Put I DFS I Semi -Annual Pay 214201GK5 150 xxxxxx9707 A2/- COOK CNTY ILL SCH DIST NO 0.000% 95.715 Maturity 12/01/2022 2.122% (w) 2.122% 2.122% 10/27/2020 $147,532 $143,572 ($3,960) Muni 0.85% Held (-) 089MAYWOOD 12/01/2022 2.05 98.341 / 0.800% 98.355 $0 (2.774) Material Events I Federally Taxable I State Taxable I General Obligation Education I AGMC Insured 949495AQ8 245 xxxxxx9707 -/- WELLS FARGO NATL BK WEST LAS V 1.900% 103.887 Maturity 01/17/2023 0.133% () 0.133% 0.133% 01/17/2020 $245,000 $254,523 $9,523 CD 1.38% Held FDIC Cert #. 27389 0111712023 2.16 100.000 / 1.900% 100.000 $230 3.9% Death Put I WFC I Monthly Pay 58404DDMO 245 xxxxxx9707 4- MEDALLION BK UTAH 2.850% 106.334 Maturity 03/06/2023 0.132% () 0.132% 0.132% 03/05/2019 $245,000 $260,518 $15,518 CD 1.38% Held FDIC Cert #. 57449 03r062023 2.26 100.000 / 2.850% 100.000 $574 6.3% Death Put I MEDBNK I Monthly Pay I Restricted States: AL,OH,TX 149159MQ5 245 xxxxxx9707 4- CATHAY BK LOS ANGEL CALIF 3.150% 107.748 Maturity 06/08/2023 0.153%() 0.153% 0.153% 06/08/2018 $245,000 $263,983 $18,983 CD 1.38% Held FDIC Cert #. 18503 061082023 2.48 100.000 / 3.150% 100.000 $3,150 7.7% Death Put I CATY I Semi -Annual Pay I Restricted States: CA, NY 856425AR4 245 xxxxxx9707 4- STATE BANK OF LISMORE LISMORE 3.100% 107.764 Maturity 06/27/2023 0.157% () 0.157% 0.157% 06/27/2018 $245,000 $264,022 $19,022 CD 1.38% Held MN 0627/2023 2.55 100.000 / 3.100% 100.000 $166 7.8% FDIC Cert #. 8190 Death Put I SBKLIS I Monthly Pay 45581 EAX9 245 xxxxxx9707 -/- ICBC LTD NEW YORK BRANCH 3.300% 108.319 Maturity 06/30/2023 0.156% () 0.156% 0.156% 08/30/2018 $245,000 $265,382 $20,382 CD 1.38% Held FDIC Cert #. 24387 06/30/2023 2.55 100.000 / 3.300% 100.000 $111 8.3% Death Put I ICBCAS I Monthly Pay I Restricted States: NON-USACCOUNTS 75472RAW1 245 xxxxxx9707 -/- RAYMOND JAMES BK NATL ASSN 1.700% 104.225 Maturity 08/14/2023 0.173%() 0.173% 0.173% 02/14/2020 $245,000 $255,351 $10,351 CD 1.38% Held FDIC Cert #. 33893 0811412023 2.72 100.000 / 1.700% 100.000 $936 4.2% Death Put I RJF I Semi -Annual Pay 59833LAF9 245 xxxxxx9707 4- MIDWEST INDPT BK MO 3.150% 108.514 Maturity 09/18/2023 0.177%() 0.177% 0.177% 09/17/2018 $245,000 $265,859 $20,859 CD 1.38% Held FDIC Cert #. 25849 09/182023 2.75 100.000 / 3.150% 100.000 $381 8.5% Death Put I MIDINB I Monthly Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.0051, a Cap Gains Tax rate of 0. 0051, a State of WA, and a State Tax rate of N/A. Page 9 of 25 PPENHEIMEI, Position Details (continued...) report as of 1110112020 CUSIP Curr Face Account# Mdy/S&P Coupon Mkt Px Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield 61760ARSO 245 xxxxxx9707 4- MORGAN STANLEY PVT BK 3.550% 109.870 Maturity 11/013/2023 0.257%(w) CD 1.38% Held PURCHASE 1110812023 2.84 FDIC Cert #. 34221 Death Put I MS I Semi -Annual Pay 538036CZ5 245 xxxxxx9707 -/- LIVE OAK BANKING COMPANY 2.500% 107.134 Maturity 12/13/2023 0.197%(.) CD 1.38% Held WILMINGTON NC 12/13/2023 3.00 FDIC Cert #. 58665 Death Put I UVOAK I Monthly Pay 06251AV80 245 xxxxxx9707 4- BANK HAPOALIM B M NEWYORK 3.200% 109.622 Maturity 01/23/2024 0.200%( ) CD 1.38% Held FDIC Cert A 33686 012312024 3.06 Death Put I Foreign I Emerging I HAPOAL I Semi -Annual Pay I Restricted States: MT,TX 20033AP91 245 xxxxxx9707 -/- COMENITY CAP BK UTAH 3.100% 109.458 Maturity 02/15/2024 0.208% ( ) CD 1.38% Held FDIC Cert #. 57570 02115r2024 3.13 Death Put I ADS I Monthly Pay I Restricted States: OH,TX 057864AZ3 485 xxxxxx9707 Aa2/AA BALDWIN CNTY ALA PUB BLDG AUTH 3.000% 107.030 Maturity 03/01/2024 0.851% ( ) Muni 2.73% Held (Aa2r--) BLDG REV -JAIL PROJ 03i012024 3.17 Material Events I S&P Outlook Stable I Short First Coupon I Extraordinary Calls I Revenue I Government Semi -Annual Pay 90348JJQ4 245 xxxxxx9707 4- UBS BK USA SALT LAKE CITY UT 2.900% 109.127 Maturity 04/03/2024 0.216% () CD 1.38% Held FDIC Cert #. 57565 04103i2024 3.26 CITY OF HUTCHINSON XXXXXX9707 Acq Date Tot Adj Cost Mkt Value Unreal G/L ATY TEY Acq Px I Yid Adj Cost Px Accr I nt % Adj Cost 0.257% 0.257% 11/08/2018 $245,000 $269,182 $24,182 100.000 / 3.550% 100.000 $4,289 9.9% 0.197% 0.197% 12/13/2017 $245,000 $262,478 $17,478 100.000 / 2.500 % 100.000 $50 7.1 % 0.200% 0.200% 01/23/2019 $245,000 $268,574 $23,574 100.000 / 3.200% 100.000 $2,234 9.6% 0.208% 0.208% 02/15/2019 $245,000 $268,172 $23,172 100.000 / 3.100% 100.000 $416 9.5% 0.851% 0.851% 03/20/2020 $492,678 $519,096 $26,418 101.867 / 2.500% 101.583 $2,546 5.4% 0.216% 0.216% 04/03/2019 $245,000 $267,361 $22,361 100.000 / 2.900% 100.000 $19 9.1% Death Put I UBS I Monthly Pay 20056UAV6 500 xxxxxx9707 -/AA COMMERCE CALIF CMNTY DEV 3.000% 104.995 Maturity 08/01/2024 1.618% () 1.618% 1.618% 05/09/2017 $514,285 $524,975 $10,690 Muni 2.82% Held (-iA) COMMN SUCCESSOR AGY TAX 081012024 3.52 105.319 / 2.200% 102.857 $3,875 2.1% ALLOCATION Federally Taxable I S&P Outlook Stable I DID I Revenue I Government I AGMC Insured I Semi -Annual Pay 438687KT1 1,000 xxxxxx9707 Aa1/- HONOLULU HAWAII CITY & CNTY 1.832% 104.633 Maturity 08/01/2024 0.578% () 0.578% 0.578% 10/30/2019 $996,000 $1,046,330 $50,330 Muni 5.54% Held (Aall) 081012024 3.61 99.600 / 1.920% 99.600 $4,733 5.1% Material Events I Federally Taxable I Make Whole Call I General Obligation I Government I Semi -Annual Pay 20772J3J9 570 xxxxxx9707 Al/A CONNECTICUT ST 2.400% 105.748 Maturity 08/15/2024 0.852%() 0.852% 0.852% 07/11/2019 $568,906 $602,764 $33,858 Muni 3.21% Held (A1) 0811512024 3.61 99.808 / 2.440% 99.808 $3,002 6.0% Material Events I Federally Taxable I S&P Outlook Stable I General Obligation I Government I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.0051, a Cap Gains Tax rate of 0. 0051, a State of WA, and a State Tax rate of N/A. Page 10 of 25 PPEN EIMEP\ Position Details (continued...) CITY OF HUTCHINSON report as of 1110112020 XXXXXX9707 CUSIP Curr Face Account# Mdy I S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Value Unreal G/L Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int % Adj Cost 64971QJ38 500 xxxxxx9707 Aal/AAA NEW YORK N Y CITY TRANSITIONAL 2.600% 103.290 Next Call 11/01/2022 0.929% () 0.929% 0.929% 05/09/2017 $486,750 $516,450 $29,700 Muni 2.82% Held (Aav--) FIN AUTH REV 1110112024 1.94 Maturity 11/01/2024 1.743% 1.743% 1.743% 97.350 / 2.998% 97.350 $108 6.1% Material Events I Federally Taxable I S&P Outlook Stable I Callable I Revenue I Govemment I Semi -Annual Pay 949763P75 245 xxxxxx9707 -/- WELLS FARGO BK N A SIOUX FALLS 2.200% 100.161 Next Call 11/29/2020 -0.150% () -0.150 % -0.150% 11/29/2019 $245,000 $245,394 $394 CD 1.38% Held SO 11/29/2024 0.07 Maturity 11/29/2024 2.159% 2.159% 2.159% 100.00012.200% 100.000 $89 0.2% FDIC Cert #. 3511 Callable I Death Put I WFC I Monthly Pay 696583GV9 460 xxxxxx9707 Aal/AAA PALM BEACH FLA REV 2.500% 104.403 Maturity 01/01/2025 1.406%() 1.406% 1.406% 01/08/2020 $468,202 $480,254 $12,052 Muni 2.59% Held (Aall) 0110112025 3.92 102.12012.050% 101.783 $3,929 2.6% Material Events I Federally Taxable I S&P Outlook Stable I Short First Coupon I Revenue I Government I Semi -Annual Pay 59013KFJO 245 xxxxxx9707 4- MERRICK BK SOUTH JORDAN UTAH 1.800% 106.405 Maturity 01/31/2025 0.282% () 0.282% 0.282% 01/31/2020 $245,000 $260,692 $15,692 CD 1.38% Held FDIC Cert #. 34519 0113112025 4.09 100.000 / 1.800% 100.000 $48 6.4% Death Put I MERICK I Monthly Pay I Restricted States: OH,TX 16166NCL7 300 xxxxxx9707 -/AA- CHASKA MINN ECONOMIC DEV 3.430% 109.136 Maturity 02/01/2025 1.213%() 1.213% 1.213% 02/03/2020 $319,875 $327,408 $7,533 Muni 1.69% Held (-i) AUTHLEASE REV 0210112025 3.94 107.752 / 1.800% 106.625 $2,658 2.4% Material Events I Federally Taxable I State Taxable I S&P Outlook Negative I Revenue I Industrial I Semi -Annual Pay 05465DAE8 245 xxxxxx9707 -/- AXOS BK SAN DIEGO CALIF 1.650% 105.924 Maturity 03/26/2025 0.292%() 0.292% 0.292% 03/26/2020 $245,000 $259,514 $14,514 CD 1.38% Held FDIC Cert #. 35546 0326/2025 4.24 100.000 / 1.650 % 100.000 $100 5.9% Death Put I BOR I Monthly Pay 29278TMJ6 245 xxxxxx9707 -/- ENERBANK USA UT 2.000% 108.190 Maturity 10/31/2025 0.345% () 0.345% 0.345% 10/31/2019 $245,000 $265,066 $20,065 CD 1.38% Held FDIC Cert #. 57293 1013112025 4.76 100.000 / 2.000% 100.000 $54 8.2% Death Put I CMS I Monthly Pay I Restricted States: OH,TX 032879UV8 500 xxxxxx9707 -/AA ANCHOR BAY MICH SCH DIST 1.250% 100.358 Maturity 05/01/2026 1.182% () 1.182% 1.182% 07/16/2020 $503,445 $501,790 ($1,655) Muni 2.82% Held (-i) 05r0112026 5.29 100.726 / 1.120% 100.689 $52 (0.3%) Material Events I Federally Taxable I S&P Outlook Negative I Short First Coupon I General Obligation I Education I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00%, a State of WA, and a State Tax rate of WA. Page 11 of 25 r'PPENHEIMEk Coupon Cash Flow CITY OF HUTCHINSON report as of 11/0112020 XXXXXX9707 Nov'20 Dec'20 Jan'21 Feb'21 Mar'21 Agency Agency Pass-Thru Asset -Backed - - - - - CD $21,203 $16,139 $18,918 $19,744 $17,236 CMO - - - - - Corporate - - - Muni :Fed Tax $3,767 $6,171 $28,645 - Muni: Tax -Exempt - - $35,750 $7,275 Muni: Subj AMT - - Pfd: Fed Tax Pfd: Tax -Exempt Pfd: Cap Gains Treasury - - - - Total $21,203 $19,906 $25,089 $84,139 $24,511 Fed Tax -Exempt - - - $35,750 $7,275 Fed Taxable $21,203 $19,906 $25,089 $48,389 $17,236 Subj to Cap Gains - - - - - Subj to AMT $80,000 $60,000 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 $11,053 $19,960 $13,448 $13,633 $15,975 $14,034 $23,842 $3,767 $6,356 $28,645 - - - $12,812 $35,750 $7,275 $11,053 $43,802 $17,215 $32,801 $80,370 $21,309 - - - $12,812 $35,750 $7,275 $11,053 $43,802 $17,215 $19,989 $44,620 $14,034 0 Fed Tax -Exempt 0 Fed Taxable 0 Sabi to Cap Gains 0 Suhj to AMT Oct'21 $10,203 $10,203 $10,203 Nov'21 Total %Tot $191,545 48.9% $101,193 25.8% $98,862 25.2% $391,601 100.0% $98,862 25.2% $292,738 74.8% $40,000 $20,000 $0 - - ■ ■ .1=01M. Nov'20 Dec'20 Jan'21 Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Includes all tax holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 1110112020 to 10131/2021. Totals are the sum of rounded displayed values. The cash flows displayed are only estimates. Your actual interest and principal payments may be higher or lower than these estimates. Page 12 of 25 ORPENHEIMEP\ Maturity & Duration - All CITY OF HUTCHINSON report as of 1110112020 XXXXXX9707 40 % 20 % I0% ti11 ry1 ti$ ti0 ,�O ,�1 ,�ti "�"� 3b ,�h 30 "�'� 30 3� b0 b1 b'7, b.� by by by b'\ b0 t°, Or J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti titioecc Q 40 % a 20 % 0% ' • 00 01 O'L 03 Ob Oh 00 O^ 00 00 ,y0 ,y1 ,y'L ,y3 ,yb ,y5 10 ti1 ,y0 ,y°� .y0 .y1 .y'L .y3 ,yb ,yh ti0 ti� ti$ ti0 "� Displays represent % of market principal for all tar lot holdings with a recognized CUSIP, quantity, current market price and available analytical calculations. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity Duration figure represents modified duration to worst. Year Curr Face k Mkt Value k Range Cur -Face k Mkt Value 2020 $490,000 2.76% $490,938 2.66% 00-01 $3,965,000 22.35% $3,999,587 21.69% 2021 $4,010,000 22.61% $4,058,541 22.01% 01-02 $6,134,000 34.58% $6,342,140 34.40% 2022 $5,004,000 28.21% $5,173,976 28.06% 02-03 $2,355,000 13.28% $2,504,870 13.58% 2023 $2,205,000 12.43% $2,361,298 12.81% 03-04 $4,050,000 22.83% $4,304,933 23.35% 2024 $4,035,000 22.75% $4,259,116 23.10% 04-05 $735,000 4.14% $785,272 4.26% 2025 $1,495,000 8.43% $1,592,933 8.64% 05-06 $500,000 2.82% $501,790 2.72% 2026 $500,000 2.82% $501,790 2.72% 06-07 2027 07-08 2028 08-09 2029 09-10 2030 10-11 2031 11-12 2032 12-13 2033 13-14 2034 1415 2035 15-16 2036 16-17 2037 17-18 2038 18-19 2039 19-20 2040 20-21 2041 21-22 2042 22-23 2043 23-24 2044 24-25 2045 25-26 2046 26-27 2047 27-28 2048 28-29 2049 29 30 2050+ 30+ Perpetual Page 13 of 25