cp11-10-20HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, NOVEMBER 10, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hunter's Ridge
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 27, 2020
CONSENT AGENDA
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15230 - Resolution Adopting Assessment for T.H.
15 (Main Street) Reconstruction and T.H. 15 ADA & Overlay Improvements Project
(b) Consideration for Approval of Change Order No. 2 — Letting No. 3, Project No. 20-03 (South
Central Drainage Area Improvements Phase 2)
(c) Consideration for Approval of Resolution No. 15233 — Resolution Approving Disposal of
Surplus Parks and Recreation Department Property
(d) Consideration for Approval of Purchase of Bobcat Toolcat
(e) Board/Commission Appointments/Reappointments
1. Jeff Hoeft to PRCE Board to August 2021 (completing Marlys Hoeft's unexpired term)
2. Joshua Kamrath to PRCE Board to August 2023
3. Ashley Gabbert to PRCE Board to August 2023
4. Reappointment of Bob Wendorff to Hutchinson Utilities Commission to December 2025
(f) Claims, Appropriations and Contract Payments
CITY COUNCIL AGENDA November 10, 2020
PUBLIC HEARINGS — 6:00 P.M.
8. 2021 PAVEMENT MANAGEMENT PROGRAM (LETTING NO. 1, PROJECT NO. 21-01)
(a) Resolution No. 15231 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 15232 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
purpose of t is portion of the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. REVIEW OF CITY SNOW REMOVAL AND ICE CONTROL SERVICES
UNFINISHED BUSINESS
10. APPROVE/DENY ENTERING INTO PURCHASE AGREEMENT FOR 3RD AVENUE NW SITE
(FORMER CENEX FERTILIZER PLANT)
NEW BUSINESS
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Liquor Hutch Quarterly Report
b) Economic Development Authority Board Minutes from September 23, 2020
MISCELLANEOUS
12. STAFF UPDATES
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 27, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that item 10.5 will be added to the agenda to approve
issuing a transient merchant license to Katy Wright on November 6 & 7, 2020, at the Depot.
Motion by Christensen, second by Czmowski, to approve agenda with the additional item noted.
Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye;
Forcier — aye. Motion carried unanimously.
2. INVOCATION — River of Hope
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to ailiate the
City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15226 — Resolution Accepting $600.00 Donation from Walter & Lynne Clay for
the Paved Trail Project Connecting the Luce Line Trail to the Law Enforcement Memorial Park
(b) Resolution No. 15229 — Resolution Accepting a Donation of the "Seat of Sound" Sculpture
Motion by Cook, second by Czmowski, to approve Resolution Nos. 15226 and 15229. Roll call
vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye.
Motion carried unanimously.
Council Member Cook commented that the artist of "Seat of Sound" offered to gift the sculpture
to the City. This piece was part of the 2018 Sculpture Stroll.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Pat May presented before the Council. Mr. May noted that he learned through social media that a
developer is interested in constructing a three-story apartment complex on 3rd Avenue NW along the
river and Luce Line Trail where the old Cenex plant was. Mr. May expressed that he feels that this
setting is so beautiful in nature and does not feel that this is the best location for an apartment
complex. Mr. May asked if Cenex, the former owner of the land, was responsible for some of the
costs associated with removal of their old business site. Mr. May expressed that he feels strongly
against an apartment complex going up in this location.
Brad Burch, 744 Milwaukee Avenue, presented before the Council. Mr. Burch expressed that he
does not wish for an apartment complex to be constructed on the vacant lot on 3rd Avenue NW either
CITY COUNCIL MINUTES October 27, 2020
due to the beautiful nature of it. Mr. Burch asked details/options of the purchase agreement. Mr.
Burch requested that the Council not take action on this item tonight ancf table it to allow for more
public input.
Deb Billiet, 50 Century Avenue SE, presented before the Council. Ms. Billiet also expressed her
opposition to the construction of a large apartment complex on this lot. Ms. Billiet expressed that
she feels that there are much better uses for this area other than an apartment complex. Ms. Billiet
feels that the general population should get an opportunity to weigh in on the development of this
area.
Sara Young, James Street, presented before the Council. Ms. Young spoke of the downtown vision
and action plan that was developed in 2013 and how the river front was a high priority for users.
Ms. Young stated that she believed housing and commercial development was not part of that vision
plan.
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 13, 2020
Motion by Sebesta, second by Christensen, to approve minutes as presented. Roll call vote was
taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
carried unanimously.
CONSENT AGENDA
(The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15224 - Resolution to Activate Deferred
Assessments
(b) Consideration for Approval of Resolution No. 15225 — Resolution for Certification of Special
Assessments from the City of Hutchinson to McLeod County Auditor
(c) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters
from November 1 — December 22, 2020, at Main Street Sports Bar
(d) Consideration for Approval of Resolution No. 15227 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Preliminary and Final Plat for Hahn's Addition to Maryview
(e) Consideration for Approval of Resolution No. 15228 — Resolution Adopting Findings of Fact
and Reasons for Denial of Variance Application to Reduce the Side Yard Setback from Eight
Feet to Six Feet on the Property Located at 1891 West Shore Drive SW
(f) Claims, Appropriations and Contract Payments
Motion by Cook, second by Sebesta, to approve Consent Agenda. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REOUESTS AND PETITIONS
2
CITY COUNCIL MINUTES October 27, 2020
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
APPROVE/DENY ENTERING INTO PURCHASE AGREEMENT FOR 3RD AVENUE NW SITE
(FORMER CENEX FERTILIZER PLANT)
Mile Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that a developer
has approached the EDA and shown an interest in constructing a "high end" apartment project on the
former Cenex fertilizer plant site located on 3rd Avenue NW. The developer has asked for the City
to enter into a purchase agreement. The purchase agreement with the City is at a proposed lot price
of $351,329. If the sale is completed, the EDA and the City would be repaid for costs incurred in
2008 to purchase and clear the site for redevelopment. The purchase agreement is needed to provide
the developer with some assurance that they will be "first in line" to purchase the lot once they
complete their due diligence process. The City is not obligated to complete the sale even if the
purchase agreement is entered in to. If the proposed development is found to be unacceptable, the
City Council can refuse the needed zoning change, refuse to approve the development agreement,
reject the site plan, refuse to approve the needed Housing TIF District and/or refuse to adopt the
ordinance needed to sell the property.
Mr. Seppelt clarified that at no time when this site was cleared was the intention for it to remain a
three -acre park, but rather to be developed. The site has been cleared and vacant for over 10 years.
Mr. Seppelt explained how TIF districts are set up. Mr. Seppelt explained the benefits of this
development — pay back to the City and EDA which allows for other things to happen; revitalize the
neighborhood; follows the Imagine Hutchinson Plan for housing in the downtown/river area;
provides much needed housing and strengthens the downtown area. Mr. Seppelt explained that this
is just the very start of potential development of this project and there will be many opportunities for
public input. Mr. Seppelt also provided an addendum to the purchase agreement that clarifies the
conditions of the purchase agreement.
Council Member Czmowski asked if the developer has been asked to include storefronts as part of
the project. Mr. Seppelt noted that at this time everything is on the table and up for discussion and
ideas.
Council Member Cook noted he has concerns with the height of the proposed project and the density
of it. Council Member Cook noted that he feels a three-story project fits better on the south side of
the river than on the north side. He would rather not have such a tall structure on the north side. He
also noted that the downtown plan also showed more clustered -type townhouses in the area and not
such high structures. He also noted there are other zoning regulations that relate to the area that may
have restrictions for the project.
Council Member Cook asked about hiring an architect to design something that more realistically
meets the downtown plan, river overlay and stormwater management plan. He also suggested
working with local developers or the HRA on a project in this area. Or perhaps even the City
making the EDA whole and paying them back their investment on the lot.
Council Member Christensen agreed that she feels a three-story structure is rather high for the area,
but is not opposed to a project being developed with townhomes or brownstones.
CITY COUNCIL MINUTES October 27, 2020
Council Member Cook suggested that the developer be approached to see if a scaled -down
configuration could be considered before a purchase agreement is entered in to.
The Council voiced to table and have further discussions with the developer about the Council's
thoughts.
Motion by Cook, second by Christensen, to table this item to allow more discussions with the
developer on an altered development plan. Roll call vote was taken: Czmowski — aye; Sebesta —
nay; Christensen — aye; Cook — aye; Forcier — aye. Motion carried 4 to 1.
Council Member Cook suggested asking the HRA to determine what the vacancy rate would be if a
50-unit project is developed even after the additional Highfield Apartments and Century Court West
townhomes are constructed.
NEW BUSINESS
9. APPROVE/DENY AMENDED BYLAWS FOR HUTCHINSON FIRE DEPARTMENT RELIEF
ASSOCIATION
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that adjustments
have been made to the amended bylaws that were published in the Council packet and those were
handed out this evening.
Jason Sturges, Vice President of Hutchinson Fire Department Relief Association, presented before
the Council. Mr. Sturges explained that the relief association has been working closely with
Flaherty & Hood, P.A. to create a new set of bylaws to add the lump sum pension payout option.
The amendments to the bylaws create a lump sum option to promote firefighter retention, improve
long term fund stability/growth and reduce long term liability to the fund. Additional focal points of
the bylaws include keeping retired and deferred members on the same existing monthly payout plan;
current active firefighters would have the option of monthly payout or the lump sum payout; new
firefighter hires will only be eligible for a lump sum payout; and the lump sum payout must be
financially equivalent to the existing monthly payout structure to give current active firefighters a
fair option. Prior to these amendments, the Hutchinson Fire Department Relief Association is one of
only two fire department relief associations in the state that still offer only a monthly payout. There
is no pension pay increase associated with these bylaws.
Council Member Cook asked for some clarifications and offered some suggestions to the bylaws.
Marc Max, Financial Advisor, clarified items addressed by Council Member Cook related to pension
payouts.
Motion by Cook, second by Christensen, with Forcier abstaining, to approve amended bylaws for
Hutchinson Fire Department Relief Association. Roll call vote was taken: Czmowski — aye;
Sebesta — aye; Christensen — aye; Cook — aye. Motion carried unanimously.
10. APPROVE/DENY SETTING BUDGET WORKSHOP FOR NOVEMBER 24, 2020, AT 4:00 P.M.
.19
CITY COUNCIL MINUTES October 27, 2020
Matt Jaunich noted that the enterprise funds and the proposed general fund and tax levies will be
reviewed at this workshop.
Motion by Czmowski, second by Forcier, to set budget workshop for November 24, 2020, at 4:00
p.m. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye;
Forcier — aye. Motion carried unanimously.
10.5 APPROVE/DENY ISSUING TRANSIENT MERCHANT LICENSE TO KATY WRIGHT FOR
NOVEMBER 6 & 7, 2020, AT THE DEPOT
Matt Jaunich explained that Katy Wright has applied for a transient merchant license to hold a
holiday market event at the Depot on November 6 & 7, 2020. A license is needed due to the event
being held on public property.
Motion by Czmowski, second by Sebesta, to approve issuing transient merchant license to Katy
Wright on November 6 & 7, 2020, at the Depot. Roll call vote was taken: Czmowski — aye; Sebesta
— aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously.
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) City of Hutchinson Financial Report and Investment Report for September 2020
b) Hutchinson Housing & Redevelopment Authority Board Minutes from September 15, 2020
(c) Planning, Zoning, Building Department Quarterly Reports for 2020
MISCELLANEOUS
12. STAFF UPDATES
Kent Exner — Mr. Exner noted that leaf vacuuming operations have been suspended due to the snow
and hope to resume next Monday. Hwy 212 and east two-lane gaps near Carver and Cologne are fully -
funded and final design is well underway. The project will be bid this Spring and begin next Summer
2021. The westerly gaps between Cologne and Norwood Young America are being pursued and could
start in 2024. Mr. Exner also spoke about residents that could clean out drains that are plugged with
leaves.
Matt Jaunich — Mr. Jaunich reminded everyone that election day is next Tuesday, November 4t' at the
Rec Center from 7:00 am — 8:00 p.m. Absentee voting is taking place at the City Center for the rest of
the week from 8:00 am — 4:00 pm, Saturday 10:00 am — 3 :00 pm and next Monday 8:00 am — 5:00 pm.
He also noted that the State signed a bonding bill. He further noted that he is holding stakeholder
meetings on the marketing/branding plan.
13. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook asked for an update on the Rec Center roof — Matt Jaunich
noted that he will follow up with an update to the Council. Council Member Cook also asked about
ash trees and diversifying more aggressively. He noted that emerald ash borer is surrounding
McLeod County and Cook has stressed diversifying the ash trees throughout the community and
doing so during street protects. He asked the Council their thoughts on diversification and asked if
staff
they felt should work at opportunities to diversify. Council Member Christensen expressed
that she was in agreement with diversifying. Mr. Jaunich clarified if whether or not Council
5
CITY COUNCIL MINUTES October 27, 2020
Member Cook feels the City needs to be more aggressive overall in diversifying or more aggressive
than what is planned? Council Member Cook noted he would like the City to be more aggressive if
there are opportunities available, such as with street projects. Kent Exner suggested taking the ash
trees on projects that are in the right of way and diversifying with others.
Mary Christensen — Council Member Christensen noted that the streetlights are out on Washington
Avenue on the east side and streetlights are out on 5'h Avenue. Mr. Exner addressed the streetlight
issues which have to do with the subcontractor on the Main Street project
All council members reminded everyone to vote.
ADJOURNMENT
Motion by Cook, second by Czmowski, to adjourn at 7:25 p.m. Roll call vote was taken: Czmowski
— aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously.
rol
HUTCHINSON CITY COUNCIL
Request for Board Action
Agenda Item: Approval of Resolution Adopting Assessment (TH15/Main Improvements Project)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/10/2020
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff M
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Following a recent discussion with the property owner of #14 Main Street South, City staff has
revised the attached assessment roll (SA5124A) for the TH15/Main Improvements project to
reflect the connection of a new water service. Please note that this property owner is accepting
of the additional activated assessment amount.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15230
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA5124A
LETTING NO. 1/PROJECT NO. 20-01
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
T.H. 15 (Main Street) Reconstruction and T.H. 15 ADA & Overlay Improvements: Airport
Road South (CSAH 115) to 2nd Avenue North; roadway reconstruction/rehabilitation by
construction of removals, milling, grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street
lighting, traffic signals, sidewalk, trail, landscaping, streetscaping, public arts, restoration and
appurtenances,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2022 and shall bear
interest at the rate of 2.08% percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2021, until the 31 st
day of December 2022. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2021; and owner may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 10t" day of November 2020.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
COMPILED BY:
PVANDER VEEN
ASSESSMENT ROLL NO. SA-5124A
LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53)
THS 15 (Main Street) Reconstruction
Roadway rec.ns[ruRi.n/rehabilitation by, ... -dim of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete
suff.d.&storm sewer, water di -bud ... ... itary sewer,street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.&
public arts, rert.rati.. and appurtenances,
$2-D
STREET COST/LF
COMPUTED BY:
PVANDER VEEN
$2,S—D
1"-2"WATER SERVICE/EA
CHECKED BY:
KENT DNER
$3,500.00
4"-8" WATER SERVICE/EA
NUMBEROFYEARS:
30
$2,500.00
8" SANITARY SEWER SERVICE/EA
BOND FUND:
340
1ST HEARING
01/28/2020
INTEREST RATE:
2A8%
2ND HEARING
03/31/2020
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9/22/20M Revised
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COMPILED BY:
PVANDER VEEN
ASSESSMENT ROLL NO. SA-5124A
LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53)
THS 15 (Main Street) Reconstruction
Roadway rec.ns[ruRi.n/rehabilitation by, ... -dim of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete
suff.d.&storm sewer, water di -bud ... ... itary sewer,street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.&
public arts, rertoratio. and appurtenances,
$2-D
STREET COST/LF
COMPUTED BY:
PVANDER VEEN
$2,S—D
1"-2"WATER SERVICE/EA
CHECKED BY:
KENT DNER
$3,500.00
4"-8" WATER SERVICE/EA
NUMBEROFYEARS:
30
$2,500.00
8" SANITARY SEWER SERVICE/EA
BOND FUND:
340
1ST HEARING
01/28/2020
INTEREST RATE:
2A8%
2ND HEARING
03/31/2020
Figu
ADOPTED
9/22/20M Revised
by C.u.cil 11/30/2020
CITY PiD No
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OWNERNAME
OWNERADDRESSL
CITY
STATE
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COMPILED BY:
PVANDER VEEN
ASSESSMENT ROLL NO. SA-5124A
LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53)
TH115 (Main Street) Reconstruction
Roadway rec.ns[ruRi.n/rehabilitation by, ... -dim of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete
suff.d.&storm sewer, water di-bu—,sanitary .ewer,street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.&
public arts, re —tio. and appurtenances,
$2-D
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PVANDER VEEN
$2,S—D
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CHECKED BY:
KENT DNER
$3,500.00
4"-8" WATER SERVICE/DA
NUMBEROFYEARS:
30
$2,500.00
8" SANITARY SEWER SERVICE/EA
BOND FUND:
340
1ST HEARING
01/28/2020
INTEREST RATE:
2A8%
2ND HEARING
03/31/2020
FIgAC
ADOPTED
9/22/20M Revised
by Council 11/30/2020
CITY PID NO
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PVANDER VEEN
ASSESSMENT ROLL NO. SA-5124A
LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53)
THS 15 (Main Street) Reconstruction
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suff.d.&storm sewer, water di -bud ... ... itary sewer street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.&
public arts, re —tin. and appurtenances,
$2-D
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COMPUTED BY:
PVANDER VEEN
$2,S—D
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CHECKED BY:
KENT DNER
$3,500.00
4"-8" WATER SERVICE/EA
NUMBEROFYEARS:
30
$2,500.00
8" SANITARY SEWER SERVICE/EA
BOND FUND:
340
1ST HEARING
01/28/2020
INTEREST RATE:
2A8%
2ND HEARING
03/31/2020
FlgA<
ADOPTED
9/22/20M Revised
by C.u.cil 11/30/2020
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STATE
ZIP
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HUTCHINSON CITY COUNCIL
Request for Board Action
Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/10/2020
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff M
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work,
project scope revisions, and/or construction completion date changes. The items specified
below have been identified and deemed necessary to satisfactorily complete the projects per the
intent of the original construction contract. The following Change Orders, Supplemental
Agreements and/or Work Orders are proposed as noted:
- Change Order No. 2 - Letting No.3/Project No. 20-03 - This Change Order addresses acquiring
traffic control delineators to help locate and maintain 30 catch basins through the winter months.
This Change Order does result in an increase to the Contract in the amount of $1,800.00. This
action does not impact the Final Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Order
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
u CITY OF HUTCHINSON, MN
IF 31 CHANGE ORDER
HUTCH INSOM Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350
A CITY ON PURP08E. 320-234-4209
10/27/2020
SP/SAP(s)
NA
MN Project No.:
NA
Change
Order No.
2
Project Description:
South Central Drainage Area Improvements — Phase 2
CitylPrroject
L3P20-03
Project Location ISouth Central Drainage Area Improvements - Phase 2 - SW Hutchinson MN
Local Agency City of Hutchinson Local Project No. L3P20-03
Contractor Hjerpe Contracting Inc Contract No. L3P20-03
Address/City/State/Zip 16246 Hwy 15 S, P O Box 517, Hutchinson MN 55350 320-234-8305
Total Change Order Amount $ $1,800.00
Issue: These items are being added to help locate and maintain 30 catch basins through winter on the project.
Resolution: The purchase of 30 candlestick cones.
Estimate Of
.
""Group/fundi Item No.
Description
Unit
Unit Price +or — +or—
ng Category
Quantity Amount $
Change
Order 2
2563.602
Flexible Delineator Type A
EA
$60.00 30 $1,800.00
Net Change this Change Ordel $1,800.00
**Group/funding category is required for federal aid projects
approved by Project Engineer: Kent Exner Approved by Contractor: Hierpe Contracting Inc
signed: Signed:
)ate: 11/10/2020 Phone: 320-234-4212 Printed Name:
City Council Approval: 10/13/2020 Date: Phone: 320-234-8305
HUTCHINSON CITY COUNCIL
Ci=y�f
Request for Board Action
79 =-W
Agenda Item: Consideration approving disposal of surplus property (Resolution #15233).
Department: Parks
LICENSE SECTION
Meeting Date: 11/10/2020
Application Complete N/A
Contact: Randy Carter
Agenda Item Type:
Presenter: Randy Carter
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
BOARD ACTION REQUESTED:
Consideration to approve/reject disposal of surplus property, Resolution #15233.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
=191X11"I9P1►T916"*V
RESOLUTION APPROVING DISPOSAL OF
PARKS AND REC DEPARTMENT SURPLUS PROPERTY
WHEREAS, the Hutchinson Parks and Rec Department has equipment that is no longer needed for
municipal operations, AND
WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at
auction of surplus equipment, AND
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified
herein.
Items to be sold at auction through Fahey Sales.
1. 2004 Ford Ranger (vin # 1FTYR10U94PA86522 )
2. 2006 Dodge Dakota (vin # 1D7HE22KX6S635289)
3. 2014 Bobcat Toolcat (vin # B2LH11032 )
4. 2013 Landpride All Flex Mower (vin # 622418)
Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951-
90540).
Adopted by the City Council this 10th day of November, 2020
Gary Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Bobcat Toolcat 5610 consideration of approving.
Department: Parks
LICENSE SECTION
Meeting Date: 11/10/2020
Application Complete N/A
Contact: Randy Carter
Agenda Item Type:
Presenter: Randy Carter
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Toolcat has been a very useable machine In all aspects of the Parks Dept.
The Toolcat is used for daily maintenance of landscaping, hardscaping, athletic fields and snow removal functions.
We have looked at multiple units in determining the best fit and the Bobat Toolcat 5610 is the most desirable for the
application.
The existing 2014 toolcat is experiencing expensive repairs often taking the machine out of commission, which has a
significant impact on Parks operations. The toolcat in the last year has been continuing to have reoccurring electrical
problems that causes the equipment to constantly break down and need to be repaired, costing more money for
repairs then expected due to warranty expiration. This year alone the Parks Dept has spent over $6800.00 in repairs
and multiple unsafe conditions as the unit will shut down while driving down the road.
The Toolcat has been reviewed by the fleet committee and recommended for a 2021 purchase. The committee
believes it is best to replace the machine rather than continuing to incur significant repair costs.
BOARD ACTION REQUESTED:
Consideration of approving PO. for $51,501.05 for Acquisition of Bobcat Toolcat 5610.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: 51501.05
Total City Cost: 51501.05 Funding Source: Equipment Replacement Fund
Remaining Cost: $ 0.00 Funding Source:
Fax Tratisinission - Form
o Farm -Rite Equipment
M MR M at
low
. ' ..
West Hwy. 1 12 BOX 26r Dow 55325.
Phone: 320-275-2y37
FAX: 320475-3232TO _841 k
FAX- ci • I'Z . -Y), us
?.soft DATE
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on g ic .....
46 j3o I
rriwr
FARM -RITE EQUIPMENT, INC. Bobeg. Is
Hwy. 12 W P.O. Box 26,
Da
Dassel, MN 55325
320.275.2737 or 888.676.4857 T �
f ` 320.693.6929 (home) _=
€ = support@farmriteequip.com (email)
TIM COX _
Sales Manager =
Sales - Service - Parts Rental
www.farmriteequip.com
I
Fax Transmission -Forzn
Farm -Rite Equipment
M 19 M P f
west Hwy. 12 9w Box, 26
]Dawel,.MN 55325.
6
Phone:'320-275-2137
FAX: 326.275-31232
��hs
_NM NW.
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5610T G-SERIES
WORK MACHINE
Adjustable Vinyl Seats
All -Wheel Steer
Automatically Activated Glow Plugs
Auxiliary Hydraulics:
Variable Flow with dual direction detent
Beverage Holders
Boom Float
Cab Enclosure with Heater and Air Conditioning
Cowl and Cowl Support
Cruise Control
Deluxe Operator Canopy*:
Front Window, Rear Window
Front Wipers, and Electrical Power Port
Deluxe Road Package:
Backup alarm, turn signals, flashers, tail lights, brake lights,
Rear
Rear view mirror, side mirrors, horn, rear work lights &
headlights
Dome Light
Engine and Hydraulic Monitor with Shutdown
Front Work Lights
Full-time Four -Wheel Drive
Heavy Duty Battery
High Flow Hydraulics and Attachment Control Kit
Horsepower Management
Instrumentation:
Hourmeter, Job Hours, Speedometer, Tachometer,
Fuel Gauge, Engine Temperature Gauge, and Warning Lights
Traction Control System
Interior Trim
Joystick, Manually Controlled with Lift Arm Float
Keyless Ignition System
Lift Arm Support
Limited Slip Transaxle
Parking Brake, automatic
Power Bob-TachTM
Power Steering with Tilt Steering Wheel
PTO Package: Rear PTO-540 RPM, PTO Shield, PTO
Tachometer
Radiator Screen
Radio W/Aux Input & Headphone Jacks
Lower Engine Cover
Receiver Hitch
Rear Remote Package: One sets of poppet -style couplers, (for use
with implement hydraulics)
Seat Belts, Shoulder Harness
Storage Bins
Suspension, 4-wheel independent
Three -Point Hitch Package: Three -Point, Depth Position
Gauge
Tires: 27 x 10.5-15 (8 ply), Lug Tread
Toolcat Interlock Control System (TICS)TM
Two -Speed Transmission
Machine Warranty: 12 Months, Unlimited Hours
Bobcat Engine Warranty: Additional 12 months or total of 2000
hours after initial 12 month warranty
* Roll Over Protective Structure (BOPS) — Meets Requirements of SAE-J1040 & ISO 3471
* Falling Object Protective Structure (FOPS) — Meets Requirements of SAE-J1043 & ISO3449, Level I
Prices and Specifications Utility Work Machine
Subject to Change Without Notice All Prices in U.S. Dollars
Check DealerNET Pricing Homepage for current Canadian exchange rate..
North American Suggested List Prices
2020 Price Book
Page 6 of 8
5610T G-SERIES
WORK MACHINE mi
QUICK SPECS
EngineModel................................................................................................................................................
D24NAP Turbo
Horsepower..................................................................................................................................................
61
EngineFuel/Cooling.....................................................................................................................................
Diesel/Liquid
HydraulicFlow-Attachment..........................................................................................................................
18.9 GPM
Hydraulic Flow-Attachment/High Flow........................................................................................................
27.9 GPM
HydraulicPressure........................................................................................................................................
3000 PSI
PTOHorsepower...........................................................................................................................................
25 HP
PTORPM......................................................................................................................................................
540
TravelSpeed (Low).......................................................................................................................................
0-8 MPH
TravelSpeed (High)......................................................................................................................................
0-17 MPH
TravelSpeed (Reverse).................................................................................................................................
0-8 MPH
OperatingWeight..........................................................................................................................................
5835 lbs.
FuelCapacity................................................................................................................................................
20 gal.
Dimensions (Length x Width x Height)-27 in. Tires.....................................................................................
144.5 in. x 60 in. x 81 in.
Dimensions (Length x Width x Height)- 29 in. Tires....................................................................................
144.5 in. x 64 in. x 82 in.
GroundClearance — with 27 in. tires.............................................................................................................
8.25 in.
GroundClearance — with 29 in. tires.............................................................................................................
9.2 in.
Turning Diameter -outside in AWS mode......................................................................................................
17.5 ft.
LiftHeight.....................................................................................................................................................
84 in.
MaxiumumReach.........................................................................................................................................
35 in.
Rated Operating Capacity with Three -Point Hitch........................................................................................
1500 lbs.
Three -Point Hitch Lift Capacity at 24 inches behind lift point with loader ...................................................
17751bs.
TowRating....................................................................................................................................................
4000 lbs.
Machine Rated Capacity
(combined weight of load onlift-arm, three-point, operator and passenger, and storage bins) ....................
2200 lbs.
Total Rated Capacity
(combined weight of load on lift -arm, three-point, operator and passenger, storage bins and tow weight).
4200 lbs.
PART UTILITY WORK MACHINE
NUMBER DESCRIPTION
SLP IN US $
M1223 5610 TURBO UTI Y WORK MACHINE..................................................................
$ 05
PART FACTORY INSTALLED OPTIONS
NUMBER DESCRIPTION
SLP IN US $
Tire Options
Set of 4 Tires— In Place of Base Equipment
M1223-R05-004 29 x 1 5,8 R, TRAC TIRES................................................................................
Work. ne Width — 60"
M1223-R05-005 29 x 12. PR, TURF TIRES................................................................................ 6
Work Ma hi y'idth — 64"; Includes wide fenders
Prices and Specifications Utility Work Machine
Subject to Change Without Notice All Prices in U.S. Dollars
Check DealerNET Pricing Homepage for current Canadian exchange rate..
North American Suggested List Prices
2020 Price Book
Page 7 of 8
*,, Bobcat.
Product Quotation
Quotation Number: 33648DO33651
Date: 2020-10-28 08:45:32
_Ship to Bobcat Dealer Bill To
CITY OF HUTCH PARKS DEPT Crawford's Equipment, CITY OF HUTCH PARKS DEPT
Inc.,Cambridge,MN
HUTCHINSON , MN 55350 4898 HWY 95 NW HUTCHINSON , MN 55350
CAMBRIDGE MN 55008
Phone: (763) 689-1794
Fax: (763) 689-3028
Contact: Charlie Crawford
Phone: 763-689-1794
Cellular: 612-860-3960
E Mail:
charlie@crawfordsequip.com
Description
Bobcat 5610
Adjustable Vinyl Seats
All -Wheel Steer
Automatically Activated Glow Plugs
Auxiliary Hydraulics
Variable Flow with dual direction detent
Beverage Holders
Bob-Tach
Boom Float
Cowl and Cowl Support
Cruise Control
Deluxe Equipment:
Cab Enclosure with Heater and Air Conditioning
Deluxe Operator Canopy (Front Window, Rear Window,
Front Wipers, and 2-Electrical Power Port)
Deluxe Road Package (back-up alarm, turn signals, flashers,
tail lights, brake lights, rear view mirror, side mirrors, horn,
lower engine guard, rear work light, and headlights)
Engine and Hydraulic Monitor with Shutdown
Front Work Lights
Full-time Four -Wheel Drive
Horsepower Management
Instrumentation:
Hour meter, Job Hours, Speedometer,
Tachometer, Fuel Gauge, Engine
Temperature Gauge, and Warning Lights
Heavy Duty Battery
High Flow Hydraulics and Attachment Control Kit
Keyless Ignition System
Power BobTach
PTO Package (rear PTO-540 RPM, PTO Shield, PTO
Tachometer)
Three -Point Hitch Package (Three -Point, depth position
gauge)
Rear Remote Package (One set of poppet -style couplers, for
use with implement hydraulics)
Roll Over Protective Structure (ROPS) - Meets Requirements
of SAE41040 & ISO 3471
Falling Object Protective Structure (FOPS) - Meets
Requirements of SAE-J1043 & IS03449, Level I
Dome Light
Part No Qty Price Ea. Total
M1223 1 $68,905.00 $68,905.00
Interior Trim
Joystick, Manually Controlled with Lift Arm Float
Lift Arm Support
Limited Slip Transaxle
Parking Brake, automatic
Power Steering with Tilt Steering Wheel
Radiator Screen
Radio:
AM/FM/Weatherbanb
Aux Input & Head Phone Jacks
Lower Engine Cover
Rear Reciever Hitch
Seat Belts, Shoulder Harness
Spark Arrestor Muffler
Storage Bins
Suspension, 4-wheel independent
Tires: 27 x 10.5-15 (8 ply), Lug Tread
Toolcat Interlock Control System (TICS)
Two -Speed Transmission
Traction Control
Machine Warranty: 12 Months, unlimited hours
Bobcat Engine Warranty: Additional 12 Months or total
of 2000 hours after initial 12 month warranty
Factory Installed 29 X 12.5 Turf Tires
M1223-R05-05
1
$786.00 $786.00
Engine Block Heater
M1223-A01-0O2
1
$108.00 $108.00
Dealer Installed Strobe Light
6815259
1
$163.61 $163.61
Attachments 68" Heavy Duty Bucket
7272679
1
$1,056.00 $1,056.00
--- Bolt -On Cutting Edge, 68"
6718006
1
$211.00 $211.00
Total of Items Quoted
$71,229.61
Dealer P.D.I.
$150.00
Freight Charges
$836.00
Dealer Assembly Charges
$157.50
Trade-in 2014 5610 2729 hrs WBucket
($19,000.00)
Discount discounts R
($11,396.74)
Sales total before Taxes and Trades
$41,976.37
Taxes: STATE OF MN
$3,073.08
Quote Total - US dollars
$45,049.45
Notes:
All -prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes.
Customer Acceptance: Purchase Order:
Authorized Signature:
Print: Sign: Date:
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/28/20-11/10/20
Check Date
-----------------------
10/23/2020
Check
---------------
EFT1326
Vendor Name
----------------------------------------------------------
EFTPS
Description
-------------------------------------------------------------------------
Payroll 10/4/20 - 10/17/20
Amount
------------------------
64,861.57
10/23/2020
EFT1327
Child Support
Payroll 10/4/20 - 10/17/20
577.29
10/23/2020
EFT1328
M N Dept of Revenue
Payroll 10/4/20 - 10/17/20
12,416.14
10/23/2020
EFT1329
Provident Life
Payroll 10/4/20 - 10/17/20
591.76
10/23/2020
EFT1330
PERA
Payroll 10/4/20 - 10/17/20
53,288.43
10/23/2020
EFT1331
TASC-Flex
Payroll 10/4/20- 10/17/20
1,491.70
10/23/2020
EFT1332
TASC-H S A
Payroll 10/4/20 - 10/17/20
13,256.84
10/23/2020
EFT1333
ICMA
Payroll 10/4/20 - 10/17/20
3,308.52
10/23/2020
EFT1334
VOYA
Payroll 10/4/20 - 10/17/20
330.00
10/23/2020
EFT1335
MNDCP
Payroll 10/4/20 - 10/17/20
350.00
10/23/2020
212927
VOID
VOID
-
10/23/2020
212928
MNPEA
Payroll 10/4/20 - 10/17/20
585.00
10/23/2020
212929
Unum Life Insurance
Payroll 10/4/20 - 10/17/20
1,264.07
10/23/2020
212930
LELS
Payroll 10/4/20 - 10/17/20
310.00
10/23/2020
212931
HART
Payroll 10/4/20 - 10/17/20
469.77
11/10/2020
212932
ACE HARDWARE- 1315
REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS
514.28
11/10/2020
212933
ACE HARDWARE - 1790
REPAIR & MAINT SUPPLIES - FIRE DEPT
279.25
11/10/2020
212934
ACTIVE NETWORK LLC
MAXGALAXY: 11/1/20 - 10/31/21 CONTRACT
12,600.00
11/10/2020
212935
AHLGREN ELECTRIC
LIGHT REPAIRS- PARKS
285.78
11/10/2020
212936
ALLSTATE PARTS OF GLENCOE
COMPOST SEMI EQUIPMENT PARTS
1,338.72
11/10/2020
212937
ALPHA TRAINING & TACTICS LLC
ARMOR, POUCHES - POLICE
1,378.50
11/10/2020
212938
ALTERNATIVE BUSINESS FURNITURE
OFFICE CHAIR - CITYADMIN
225.40
11/10/2020
212939
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
126.72
11/10/2020
212940
APX CONSTRUCTION GROUP, LLC
PANELS FOR DAMAGED WAINSCOT- ENTERPRISE CTR
500.00
11/10/2020
212941
ARAMARK UNIFORM & CAREER APPAREL GR
10/19 CLEANING SERVICES - LIQUOR HUTCH
160.59
11/10/2020
212942
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,515.60
11/10/2020
212943
ASPEN EQUIPMENT CO
WINGSLIDE- STREETS
396.11
11/10/2020
212944
AUTO VALUE - GLENCOE
MISC EQUIP PARTS - HATS
162.86
11/10/2020
212945
AUTO-CHLOR SYSTEM
DISHWASHER SUPPLIES- SR DINING
11.02
11/10/2020
212946
B & C PLUMBING & HEATING INC
REPAIR SEWER LINE - POLICE
781.32
11/10/2020
212947
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
4,877.44
11/10/2020
212948
BETTER HALF EMBROIDERY
SHIRTS - BLDG INSPECTIONS
322.82
11/10/2020
212949
BIOBAG AMERICAS INC
2020 COMPOSTABLE BAG PURCHASE - COMPOST
10,582.00
11/10/2020
212950
BRADLEY SECURITY LLC
DOOR REPAIR - HATS
897.00
11/10/2020
212951
BRANDON TIRE CO
TIRE REPAIR- PARKS
83.40
11/10/2020
212952
BRAUN INTERTEC CORP
AIRPORT UTILITY EXT: THRU 10/16/20 - STREETS
1,083.50
11/10/2020
212953
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
9,363.59
11/10/2020
212954
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
40,774.97
11/10/2020
212955
CENTRAL HYDRAULICS
EQUIP PARTS- MULTIPLE DEPTS
527.34
11/10/2020
212956
CENTRAL MCGOWAN
ACETYLENE - COMPOST
99.34
11/10/2020
212957
CHANDLERTHINKS, LLC
BRAND STORYTELLING: 50%OF NEXT PHASE
4,400.00
11/10/2020
212958
CINTAS CORPORATION
MAINTSUPPLIES-MULTIPLE DEPTS
408.26
11/10/2020
212959
COAST TO COAST SOLUTIONS
TATTOOS, T-SHIRTS FOR KIDS - POLICE
135.41
11/10/2020
212960
COKER COMPOSTING AND CONSULTING
GROWTH OPTIONS STUDY - REFUSE
2,900.00
11/10/2020
212961
CORE & MAIN LP
2" OMNI REGISTER - WATER
331.29
11/10/2020
212962
CREEKSIDE SOILS
BITCON FOR SOUTH CENTRAL DRAINAGE IMPROV PROD.
12,771.98
11/10/2020
212963
CROW RIVER AUTO &TRUCK REPAIR
REPLACE BRAKES/ROTORS-STREETS EQUIPMENT
392.05
11/10/2020
212964
CROW RIVER PRESS INC
SR NEWSLETTERS & PD TRAFFIC SERVICE REQUESTS
154.58
11/10/2020
212965
DAAK REFRIGERATION
CONVENTION OVEN REPAIR - SR DINING
90.95
11/10/2020
212966
DELL MARKETING L.P.
VARIOUS COMPUTER PURCHASES
2,853.73
11/10/2020
212967
DENISE SCHWECKE
REFUND: CANCELLED DUE TO COVID-19 - REC
60.00
11/10/2020
212968
DIRECT PLASTICS
INVENTORY SUPPLIES - COMPOST
75,975.30
11/10/2020
212969
E2 ELECTRICAL SERVICES INC
VARIOUS INSTALLATIONS - MULTIPLE DEPTS
2,889.97
11/10/2020
212970
ECOLAB PEST ELIMINATION
10/23 RODENT SERVICES - POLICE
64.93
11/10/2020
212971
EPA AUDIO VISUAL INC
VIRTUAL MEETING ROOM INSTALLATIONS -CC
15,708.00
11/10/2020
212972
FARM -RITE EQUIPMENT
LENS, WIPER ARM & BLADES, LIGHT- PARKS
179.16
11/10/2020
212973
FASTENALCOMPANY
VEST HARNESS, LANYARD -STREETS
534.28
11/10/2020
212974
FIRE SAFETY USA INC
GLOVES- FIRE DEPT-COVID SUPPLIES
795.00
11/10/2020
212975
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE - CITY CENTER
121.10
11/10/2020
212976
FISHER SCIENTIFIC
FILLING SOL 60 ML- WWTP
114.39
11/10/2020
212977
FOSTER MECHANICAL
VARIOUS HVAC & WATER LEAK REPAIRS
2,101.80
11/10/2020
212978
GAVIN, JANSSEN & STABENOW, LTD
SEPT PROSECUTIONS - LEGAL
3,300.00
11/10/2020
212979
GOODPOINTE TECHNOLOGY
TRIENNIAL PAVEMENT CONDITION SURVEY- ENG
3,900.00
11/10/2020
212980
GOPHER STATE FIRE EQUIPMENT CO.
JANNUAL INSPECTIONS- MULTIPLE DEPTS
2,491.69
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/28/20-11/10/20
Check Date
-----------------------
11/10/2020
Check
---------------
212981
Vendor Name
----------------------------------------------------------
GRAINGER
Description
-------------------------------------------------------------------------
EQUIP PARTS - MULTIPLE DEPTS
Amount
------------------------
661.78
11/10/2020
212982
GRIMM, KENNY
UB refund for account: 3-250-6770-3-02
10.22
11/10/2020
212983
GRO-WELL BRANDS, INC
ALL WESTCEDAR- COMPOST
6,564.58
11/10/2020
212984
HACH COMPANY
AMMONIA-WWTP
443.09
11/10/2020
212985
HANSON & VASEK CONSTRUCTION
2020 CONCRETE REPAIRS -STREETS
4,975.00
11/10/2020
212986
HART'S AUTO SUPPLY
ROTORS & PADS - POLICE
1,588.00
11/10/2020
212987
HAWK PERFORMANCE SPECIALITIES
2020ICE PAINTING SERVICES -ARENA
2,034.00
11/10/2020
212988
HCVN-TV
3RD QTR FRANCHISE FEES
23,074.89
11/10/2020
212989
HENNEPIN TECHNICAL COLLEGE
COMMERCIAL VEHICLE INSPECTOR RECERT -STREETS
1,250.00
11/10/2020
212990
HILLYARD / HUTCHINSON
CLEANING & MAINT SUPPLIES - MULTIPLE DEPTS
282.62
11/10/2020
212991
HJERPE CONTRACTING
SNOW REMOVAL ON S. CENTRAL DRAIN PROJECT- ENG
4,471.00
11/10/2020
212992
HJERPE CONTRACTING
1_31320-03 PAY#2: SOUTH CENTRAL DRAINAGE
478,170.63
11/10/2020
212993
HUTCHINSON CHAMBER & TOURISM
SEPTEMBER 2020 LODGING TAX
8,262.14
11/10/2020
212994
HUTCHINSON EVENT CENTER
EVENT CENTER RENTAL: EDA
35.09
11/10/2020
212995
HUTCHINSON HRA
REIMBURSE HVAC IONIZATION UPGRADE
5,558.00
11/10/2020
212996
HUTCHINSON LEADER
OCTADVERTISING - LIQUOR HUTCH
165.00
11/10/2020
212997
HUTCHINSON UTILITIES
REIMBURSE COVID RELATED EXPENSES
17,259.00
11/10/2020
212998
HUTCHINSON WHOLESALE #1550
REPAIR &MAINT SUPPLIES - MULTIPLEDEPTS
129.85
11/10/2020
212999
HUTCHINSON WHOLESALE #1551
WINTER BLADES, SCRAPER -COMPOST
92.63
11/10/2020
213000
HUTCHINSON WHOLESALE #1552
MISC REPAIR & MAINT SUPPLIES - PARKS
1,983.44
11/10/2020
213001
INGSTAD BROADCASTING
OCTOBER ADVERTISING - LIQUOR HUTCH
737.50
11/10/2020
213002
INSITUFORM TECHNOLOGIES USA LLC
2020 SEWER LINING PROJECT- SEWER/STORM WATER
31,847.70
11/10/2020
213003
J & B PALLET, LLC
PALLETS - COMPOST
4,984.00
11/10/2020
213004
JAUNICH, MATT
REIMB: MILEAGE FOR GLENCOE MEETINGS
35.65
11/10/2020
213005
JAY MALONE MOTORS
2020 RAM 3/4 TON WORK TRUCK - WWTP
30,135.11
11/10/2020
213006
JEFFERSON FIRE & SAFETY INC
FIRE HOODS, GLOVES, STRAINER - FIRE DEPT
3,093.72
11/10/2020
213007
JIGS ENTERPRISE
REMOVE TREES FROM DITCH
3,000.00
11/10/2020
213008
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
37,048.94
11/10/2020
213009
JUUL CONTRACTING CO
BLACKHAWKDRTILE -STORM WATER
607.50
11/10/2020
213010
KAHNKE BROTHERS NURSERY
LANDSCAPING - PARKS
701.10
11/10/2020
213011
KERI'S CLEANING & HANDYMAN SERVICES
CLEANING SERVICES - MULTIPLE DEPTS
4,678.76
11/10/2020
213012
KIESER, JODI
REFUND; 12U HJLB - REC
265.00
11/10/2020
213013
KNIFE RIVER CORPORATION
5 GAL SILOXANE DYE COLOR - STREETS
800.00
11/10/2020
213014
KODRU-MOONEY
WORM GEAR, COUPLING - WWTP
809.60
11/10/2020
213015
KRANZ LAWN & POWER
CEMETERY MOWER BLADES & SHARPENING
252.57
11/10/2020
213016
LINDE, CHAR
REFUND: SHELTER CANCELLED DUE TO COVID - PARKS
45.00
11/10/2020
213017
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
31,985.35
11/10/2020
213018
M-R SIGN
SIGNS & MATERIAL- STREETS
92.70
11/10/2020
213019
MACQUEEN EQUIP LLC
2 EA INTAKE HOSES FOR LEAF VACUUMS - STORM WATER
2,289.60
11/10/2020
213020
MARCO TECHNOLOGIES, LLC
SEP COST PER PRINT -VARIOUS DEPTS
693.67
11/10/2020
213021
MARCO TECHNOLOGIES, LLC
10/20 - 11/20'20 PRINTING CONTRACTS
1,739.69
11/10/2020
213022
MASTER BUILDERS SOLUTIONS US LLC
MULCH COLORANT- COMPOST
7,644.00
11/10/2020
213023
MAYTAG LAUNDRY & CAR WASH
9/9 LAUNDRY SERVICES - PARKS
39.10
11/10/2020
213024
MCLEOD COUNTY FIRE CHIEFS ASSN
ACTIVE 911- FIRE DEPT DUES
465.50
11/10/2020
213025
MCLEOD COUNTY RECORDER
UTILITY EASEMENT -AIRPORT
46.00
11/10/2020
213026
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,127.45
11/10/2020
213027
MINI BIFF
9/22 - 10/19 RENTALS - MULTIPLE DEPTS
397.93
11/10/2020
213028
MINNESOTA COMMUNITY ED ASSOC
ELECTRONIC JOB POSTING - PARK & RECADMIN
45.00
11/10/2020
213029
MINNESOTA DEPT OF MOTOR VEHICLE
2020 DODGE RAM REGISTRATION - WWTP
2,003.49
11/10/2020
213030
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
1,234.10
11/10/2020
213031
MN STATE FIRE CHIEFS ASSOCIATION
ALEX FOTOS ATTENDEE: T PETERSON - FIRE DEPT
285.00
11/10/2020
213032
MN STATE FIRE DEPT ASSN
2021 MEMBERSHIP DUES - FIRE DEPT
450.00
11/10/2020
213033
MOTOROLA SOLUTIONS INC
PORTABLE RADIOS - POLICE
178,091.20
11/10/2020
213034
MRPA
JOBPOSTING- PARK&RECADMIN
125.00
11/10/2020
213035
NORTH CENTRAL LABORATORIES
ORION ROSS, DISHES, BOATS, BUFFER SOLUTION - WWTP
422.08
11/10/2020
213036
NORTH CENTRAL UTILITY
SPRING BRAKES - HATS
140.12
11/10/2020
213037
NORTHERN BUSINESS PRODUCTS
OFFICE SUPPLIES - LIQUOR HUTCH
236.91
11/10/2020
213038
O'REILLYAUTO PARTS
ZINCWELD PRIMER- PARKS
25.25
11/10/2020
213039
OK TIRE STORE
TIRES FOR COMPOST LOADER
6,225.60
11/10/2020
213040
PADRNOS, JOAN
MEND PANTS, SEW ON PATCHES - POLICE
65.00
11/10/2020
213041
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,802.25
11/10/2020
213042
PENMAC STAFFING SERVICES, INC.
CREEKSIDE TEMP STAFFING
1,352.40
11/10/2020
213043
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
1,841.76
11/10/2020
213044
PHILLIPS WINE & SPIRITS
ICOST OF GOODS SOLD - LIQUOR HUTCH
36,704.61
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/28/20-11/10/20
Check Date
-----------------------
11/10/2020
Check
---------------
213045
Vendor Name
----------------------------------------------------------
PIONEER MANUFACTURING CO
Description
-------------------------------------------------------------------------
QUIK STRIPE ARCTIC WHITE - PARKS
Amount
------------------------
492.00
11/10/2020
213046
PIONEERLAND LIBRARY SYSTEM
4TH QTR 2020 FUNDING REQUEST- LIBRARY
44,197.50
11/10/2020
213047
PLAYHOUSE TECHNOLOGIES INC
SCHEDULEWERKS ANNUAL SUBS 2020-2021 - ARENA
470.00
11/10/2020
213048
PLU NKETTS PEST CONTROL
10/12 PEST CONTROL -ARENA
102.75
11/10/2020
213049
POSTMASTER
POSTAGE - UTILITY BILLS
1,540.00
11/10/2020
213050
PREMIER TECH CHRONOS
COMPOST BAGGER PARTS
5,697.51
11/10/2020
213051
PREMIUM WATERS
5 GALLONS - PARKS
38.24
11/10/2020
213052
QUILLCORP
OFFICE SUPPLIES - MULTIPLE DEPTS
581.24
11/10/2020
213053
R & R EXCAVATING
PAY#3: L4P20-04 AIRPORT AREA UTILITY EXTENSION
69,955.62
11/10/2020
213054
RAH PAINTING & CONTRACTING LLC
NOV 2020 SNOW CONTRACT- MULTIPLE DEPTS
3,675.00
11/10/2020
213055
RDO EQUIPMENT CO.
2000 HR SCHEDULED SERVICE -COMPOST LOADER
5,570.03
11/10/2020
213056
REINER ENTERPRISES INC
10/22 & 10/23 HAULING BRUSH - COMPOST
1,172.50
11/10/2020
213057
RIDGEWATER COLLEGE
EMR REFRESHER COURSE - POLICE
1,040.00
11/10/2020
213058
ROEPKE, RANDY
UB refund for account: 3-443-8530-7-01
25.25
11/10/2020
213059
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
529.91
11/10/2020
213060
SORENSEN'S SALES & RENTALS
BED EDGER - PARKS
69.00
11/10/2020
213061
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
17,059.33
11/10/2020
213062
STANDARD PRINTING-N-MAILING
UPS TO SOIL CONTROL LABS - COMPOST
226.70
11/10/2020
213063
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
370.00
11/10/2020
213064
STOCK, WYNN
UB refund for account: 3-926-0660-0-03
91.12
11/10/2020
213065
STREICH TRUCKING
10/29 CREEKSIDE TO SIMPLE & GRAND - COMPOST
250.00
11/10/2020
213066
TASC
DECEMBER FLEX ADM. FEES
122.22
11/10/2020
213067
THOMSON REUTERS-WEST
SEPT WEST INFO CHARGES - LEGAL
1,070.52
11/10/2020
213068
TITAN MACHINERY
BRACKETS, LIFT LINKS -AIRPORT
514.01
11/10/2020
213069
TRI COUNTY WATER
BOTTLE WATER DELIVERY- CREEKSIDE
87.40
11/10/2020
213070
TRUE BRANDS
COST OF GOODS SOLD - LIQUOR HUTCH
820.86
11/10/2020
213071
UNITED FARMERS COOP
FUEL SYSTEM FILL -UP
25,101.76
11/10/2020
213072
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
15,731.60
11/10/2020
213073
VI KING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
590.20
11/10/2020
213074
VINOCOPIA INC
COST OF GOOD SOLD - LIQUOR HUTCH
966.33
11/10/2020
213075
VIVID IMAGE
TAGLINE WATERMARK GRAPHIC CREATION
82.50
11/10/2020
213076
WASTE MANAGEMENT OF WI -MN
10/1 - 10/15 RESIDENTIAL REFUSE; MISC DISPOSAL FEES
8,200.77
11/10/2020
213077
WATERVILLE FOOD & ICE
COST OF GOODS SOLD - LIQUOR HUTCH
69.62
11/10/2020
213078
WEST CENTRAL SHREDDING
OCT SHREDDING: 3CONSOLES - VARIOUS DEPT
50.00
11/10/2020
213079
WICHMANS HARDSCAPES LLC
RETAINING WALL REPAIR- POLICE
750.00
11/10/2020
213080
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
1,346.00
11/10/2020
213081
WINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
1,644.98
11/10/2020
213082
WOLD ARCHITECTS & ENGINEERS
NEW POLICE FACILITY -THRU 10/31/20
38,563.76
11/10/2020
213083
ZIEGENHAGEN, KAREN
REFUND: SUMP PUMP CONNECTION - SEWER
100.00
Total - Check Disbursements:
$ 1,577,252.61
HUTCHINSON CITY COUNCIL
Request for Board Action
Public Hearing for 2021 Pavement Management Program Project (L1 /P21-01)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/10/2020
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff M
Public Hearing
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff will be administering a Public Hearing for the 2021 Pavement Management Program
project. Attached for your reference are the project engineering report document with the current
cost estimation and the project neighborhood meeting notices (street reconstruction and
rehabilitation approaches respectively) with project location maps.
Following a brief project overview by City staff and potential public comments, staff will request
that the City Council move forward with the final preparation/approval of project
plans/specifications and the ordering of the advertisement for bids as referenced within the
attached Resolutions. The scheduled bid opening date is Wednesday, February 10th (11.00
AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15231
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 1/PROJECT NO. 21-01
WHEREAS, a resolution of the City Council adopted the 10th day of November 2020, fixed a date
for a Council Hearing on the following improvements:
2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden
Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to
Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW
(Merrill St to Lynn Rd); roadway reconstruction/rehabilitation by construction of grading, curb
and gutter, drain tile installation, bituminous surfacing, sidewalk, street lighting, landscaping,
restoration and appurtenances
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of October
2020.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 10th day of November 2020.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15232
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 1/PROJECT NO. 21-01
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following
described improvement:
2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden
Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to
Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW
(Merrill St to Lynn Rd); roadway reconstruction/rehabilitation by construction of grading, curb
and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping,
restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:00 am on Wednesday, February 10th, 2021, at which time they will be
publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director
of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by
the Council at 6:00 pm on Tuesday, February 23rd, 2021 in the Council Chambers of the Hutchinson City
Center, Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 10th day of November 2020.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: October 13, 2020
SUBJECT: Letting No. 1/Project No. 21-01
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L1/P21-01 2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden Ave),
Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave),
Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd);
roadway reconstruction/rehabilitation by construction of grading, curb and gutter, draintile installation,
bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$1,740,000
Engineering
$261,000
Administration
$104,400
Engineering Services - Geotechnical
$20,000
Street Lighting Materials
$30,000
ESTIMATED TOTAL
$2,155,400
ESTIMATED FUNDING
TOTAL
Assessable Costs
$387,078
State Aid
$0
City - Bonding
$1,768,322
City - Water Funds
$0
City - Wastewater Funds
$0
City - Stormwater Funds
$0
ESTIMATED TOTAL
$2,155,400
HUTCHINSON
A -CITY ON PURPOSE' 10/21/2020
City Improvement Project Notice
Letting No. 1/Project No. 2 1 -01
2021 Pavement Management Program
Reconstruction Streets
PROPOSED STREET IMPROVEMENTS
The City of Hutchinson is considering street reconstruction measures on segments of Harrington Street SW,
Clinton Avenue SW, and Merrill Street SW (see attached map drawing) within the proposed 2021 Pavement
Management Program project to address deficiencies in existing pavement structure and restore roadways
following the recent utility construction. The street adjacent to your property has been identified as part of
this project based on the current pavement conditions, proximity of project areas, and utility installation
impacts. At this point, these proposed project areas are only being considered and are subject to not being
addressed this coming spring/summer depending on City funding limitations and/or City Council action.
The majority of the existing street surfacing has been identified as significantly deteriorated with substantial
cracking/settlement throughout many areas of the proposed improvements. Due to these segments of
roadway being in poor condition, preventive maintenance measures are not likely to adequately repair the
current surface and are becoming less cost-effective.
The proposed improvements to these roadways include administering a reconstruction method that would
primarily include milling/removing the existing pavement, concrete curbing installations/replacements (both
sides of the roadway), draintile installations, street lighting, landscaping/restoration, signage, and new
bituminous pavement. The proposed improvements have shown to be an efficient and cost-effective
construction approach.
PROJECT COSTS & FUNDING
The currently estimated total project cost is $2,155,400.00 and includes amounts for construction,
engineering/administration fees, geotechnical testing, and street lighting materials. The anticipated funding
of this project will be a City bond issue allocation and property special assessments. Please see the enclosed
Engineering Report which contains specific costs/funding details.
ASSESSMENTS
A portion of the total cost of these improvements (50% targeted per City policy) will be assessed to the
adjacent private properties on a street -frontage basis. Per the adopted City Assessment Policy and Fee
Schedule, staff has developed estimated assessment amounts that are provided within the enclosed Notice of
Hearing on Improvement. Due to the project being in an early development stage, these estimates are subject
to change. Please see below assessment calculation information:
■ Proposed Assessment Rates (per City Assessment Policy & Fee Schedule)
o Street Rehabilitation $52.50/Frontage Foot
o Partial Street Reconstruction $65.00/Fronta2e Foot
o Full Street Reconstruction $80.00/Frontage Foot
o Mill & Overlay $30.00/Frontage Foot
■ Estimated Total Assessment for Typical City Lot (66' width)
o Partial Street Reconstruction: 66 LF x $65.00/FF = $4,290.00
■ Notes:
0 1. Methods and amounts of estimated assessments are subject to change.
0 2. Assessments allocated to properties over a 10-year term (interest rate estimate: 3% - 5%).
Also, please note that certain property owners may be eligible for deferral of an assessment depending on
their age, a defined disability situation, and/or military service status as outlined within Minnesota Statutes
and City Policy. Additional information regarding assessment deferral opportunities is available at the
Finance Department office (City Center — I I I Hassan St. SE).
HEARINGS/PROCESS
This City Improvement Project Notice is the first step in the process. Please note that City staff will not be
administering the typical informal meeting due to COVID-19 concerns, but we can be contacted as stated
below to answer any questions and are open to meeting on an individual basis at City Center or outside at
your property.
The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting on
November 10, 2020, at 6:00 PM. This meeting will be televised and is the formal presentation of the
proposed project to the City Council. Public input time is included and feedback is welcomed. However,
due to COVID-19 circumstances, City staff encourages property owners to contact us beforehand and/or
provide written feedback (email preferred) that would be forwarded to the City Council at the scheduled
hearing. Approval at this hearing does not mean that the project will be constructed. This will be the point at
which a formal decision will be made by the City Council as to whether or not City staff should move on to
the next step of completing the plans/specifications and soliciting construction bids for completing the work.
The second official hearing, the Assessment Hearing, would be called after receiving the bids (probably
sometime in February/March of 2021). Staff would prepare actual assessment amounts for each property and
mail them out in advance of the meeting. Property owners will then be given the opportunity to comment on
the merits of both the project and the proposed assessments. Questions, thoughts and concerns regarding the
project or associated assessments would be heard by the City Council, and official action on whether or not
to award the work for construction would be taken. To formally contest an assessment, a written/signed
objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This
action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30
days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with
the District Court within ten days after service upon the Mayor or City Administrator.
SCHEDULE & CONSTRUCTION ITEMS
Construction is anticipated to start in the spring or early summer of 2021. The project should be completed
within one construction season (weather dependent).
CONTACT INFORMATION
Please feel free to contact Kent Exner/City Engineer at 234-4212 or kexnerkci.hutchinson.mn.us if you have
any questions/comments you would like addressed or would like to provide written feedback. We look
forward to administering a successful project process with you.
Thank you for your time and consideration!
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HUTCHINSON
A -CITY ON PURPOSE' 10/21/2020
City Improvement Project Notice
Letting No. 1/Project No. 2 1 -01
2021 Pavement Management Program
Rehabilitation Streets
PROPOSED STREET IMPROVEMENTS
The City of Hutchinson is considering street rehabilitation measures on segments of Church Street SW,
Clinton Avenue SW, and Lyndale Avenue SW (see attached map drawing) within the proposed 2021
Pavement Management Program project to address deficiencies in existing pavement structure and restore
roadways following the recent utility construction. The street adjacent to your property has been identified
as part of this project based on the current pavement conditions and proximity of project areas. At this point,
these proposed project areas are only being considered and are subject to not being addressed this coming
spring/summer depending on City funding limitations and/or City Council action.
The majority of the existing street surfacing has been identified as significantly deteriorated with substantial
cracking/settlement throughout many areas of the proposed improvements. Due to these segments of
roadway being in poor condition, preventive maintenance measures are not likely to adequately repair the
current surface and are becoming less cost-effective.
The proposed improvements to these roadways include administering a rehabilitation method that would
primarily include reclamation of the existing pavement, concrete curbing replacements (identified locations),
draintile installations, street lighting, landscaping/restoration, signage, and new bituminous pavement. The
proposed improvements have shown to be an efficient and cost-effective construction approach.
PROJECT COSTS & FUNDING
The currently estimated total project cost is $2,155,400.00 and includes amounts for construction,
engineering/administration fees, geotechnical testing, and street lighting materials. The anticipated funding
of this project will be a City bond issue allocation and property special assessments. Please see the enclosed
Engineering Report which contains specific costs/funding details.
ASSESSMENTS
A portion of the total cost of these improvements (50% targeted per City policy) will be assessed to the
adjacent private properties on a street -frontage basis. Per the adopted City Assessment Policy and Fee
Schedule, staff has developed estimated assessment amounts that are provided within the enclosed Notice of
Hearing on Improvement. Due to the project being in an early development stage, these estimates are subject
to change. Please see below assessment calculation information:
■ Proposed Assessment Rates (per City Assessment Policy & Fee Schedule)
o Street Rehabilitation $52.50/Fronta2e Foot
o Partial Street Reconstruction $65.00/Frontage Foot
o Full Street Reconstruction $80.00/Frontage Foot
o Mill & Overlay $30.00/Frontage Foot
■ Estimated Total Assessment for Typical City Lot (66' width)
o Street Rehabilitation: 66 LF x $52.50/FF = $3,465.00
■ Notes:
0 1. Methods and amounts of estimated assessments are subject to change.
0 2. Assessments allocated to properties over a 10-year term (interest rate estimate: 3% - 5%).
Also, please note that certain property owners may be eligible for deferral of an assessment depending on
their age, a defined disability situation, and/or military service status as outlined within Minnesota Statutes
and City Policy. Additional information regarding assessment deferral opportunities is available at the
Finance Department office (City Center — I I I Hassan St. SE).
HEARINGS/PROCESS
This City Improvement Project Notice is the first step in the process. Please note that City staff will not be
administering the typical informal meeting due to COVID-19 concerns, but we can be contacted as stated
below to answer any questions and are open to meeting on an individual basis at City Center or outside at
your property.
The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting on
November 10, 2020, at 6:00 PM. This meeting will be televised and is the formal presentation of the
proposed project to the City Council. Public input time is included and feedback is welcomed. However,
due to COVID-19 circumstances, City staff encourages property owners to contact us beforehand and/or
provide written feedback (email preferred) that would be forwarded to the City Council at the scheduled
hearing. Approval at this hearing does not mean that the project will be constructed. This will be the point at
which a formal decision will be made by the City Council as to whether or not City staff should move on to
the next step of completing the plans/specifications and soliciting construction bids for completing the work.
The second official hearing, the Assessment Hearing, would be called after receiving the bids (probably
sometime in February/March of 2021). Staff would prepare actual assessment amounts for each property and
mail them out in advance of the meeting. Property owners will then be given the opportunity to comment on
the merits of both the project and the proposed assessments. Questions, thoughts and concerns regarding the
project or associated assessments would be heard by the City Council, and official action on whether or not
to award the work for construction would be taken. To formally contest an assessment, a written/signed
objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This
action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30
days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with
the District Court within ten days after service upon the Mayor or City Administrator.
SCHEDULE & CONSTRUCTION ITEMS
Construction is anticipated to start in the spring or early summer of 2021. The project should be completed
within one construction season (weather dependent).
CONTACT INFORMATION
Please feel free to contact Kent Exner/City Engineer at 234-4212 or kexner(kci.hutchinson.mn.us if you have
any questions/comments you would like addressed or would like to provide written feedback. We look
forward to administering a successful project process with you.
Thank you for your time and consideration!
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HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Review snow removal and ice control services
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 11/10/2020
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Annual update of the snow removal/ice control policy and review of snow removal/ice control services.
Snow removal and ice control services typically span a period of seven months, October - April.
The snow on October 20 this year was one of the earliest snowfalls, with Hutchinson receiving about 6" of snow. The
early events are challenging, as they land within the leaf vacuum season and typical fall activities are interrupted.
Equipment and personnel must be quickly put into service. This years early snowfall was particularly challenging,
since the Public Works department is short two positions (an operator and a mechanic).
Snow & ice services are directly affected by the personnel and equipment available.
Public Works 14-15 operators Up to 22 pieces of equipment
Parks - 5- 6 operators Up to 7 pieces of equipment
Private contractors - Up to 9 operators Up to 10 pieces of equipment
A typical winter season represents significant effort. A 15-year average of these efforts:
Personnel hours = 2,438 hours High = 3,889 Low = 883
Fuel consumption = 7,146 gallon High = 12,958 Low = 2,584
Sand = 1,011 ton High = 1,375 Low = 499
Salt = 438 ton High = 789 Low = 245
In general, the 15-year trend is to use less sand and salt, while personnel hours and fuel have increased slightly.
Public Works staff will provide a brief presentation of services and be available to answer questions.
BOARD ACTION REQUESTED:
No action required. Review service for the benefit of the audience, City Council members and administrative staff.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
u
HUTCHINSON
A CITY ON PURPOSE.
City of Hutchinson
Snow Removal and Ice Control Policy
November, 20 20
City of Hutchinson
Snow Removal and Ice Control Policy
Purpose of this Policy
The City of Hutchinson recognizes that assuming basic responsibility for snow removal and ice control on
City streets is in the best interest of the residents, businesses and industries of Hutchinson. Providing
reasonable snow removal and ice control is necessary for emergency, commercial, and personal travel.
The City strives to provide this service in a timely, safe, and cost-effective manner; keeping in mind
safety, budget, personnel, equipment and environmental concerns. The City will primarily use its own
personnel and equipment to provide this service, but may also use private contractors; when necessary
or beneficial e private tFar=teFs
This policy does not relieve the operators of private vehicles, pedestrians, property owners, residents
and all others that may be using public streets, or that may be otherwise be affected by snow removal
operations, of their responsibility to act in a reasonable, prudent and cautious manner, given the
prevailing weather and street conditions.
Responsibility and Authority for this Policy
The Public Works Department is charged with the primary responsibility for executing snow removal and
ice control operations and for exercising the appropriate levels of authority to ensure maintenance of
and compliance with this policy.
(In this document the title Public Works Department includes the qualified Public Works employee
designated by the Director/City Engineer to oversee snow removal and ice control operations. This
position is typically assigned to a senior operations manager, but may from time to time be assigned to
another experienced Public Works employee in the absence of a senior operations manager.)
The Public Works Department is responsible for coordinating equipment and personnel, assigning them
work based on the need for snow removal and ice control within the City. The Public Works Department
retains the authority to alter assignments based on weather conditions, equipment and personnel
availability, and other conditions related to snow removal/ice control.
The Public Works Department can declare a snow emergency for the purposes of restricting on -street
parking (Appendix A). In addition, the Public Works Department may temporarily signpost any route, as
necessary, to restrict parking in order to facilitate snow removal operations. As necessary, the Public
Works Department can enlist the assistance of City employees or equipment not usually assigned to
snow removal responsibilities and t-e hire contractors to provide snow removal services.
In cooperation with emergency services personnel, the Public Works Department continuously monitors
weather conditions to determine appropriate action.
Priorities for Service
Snow removal and ice
control services will be generally provided using these priorities:
1st priority:
Priority routes and central business district areas with no boulevard
2nd priority:
Other business districts, truck routes and the airport
3rd priority:
Through streets and specifically identified public properties
4th priority:
Cul-de-sacs, dead-end streets, and alleys
5th priority:
Specifically identified sidewalks, trails, and walkways
last priority:
Other public property and maintenance activities.
These priorities will apply to nearly every snow removal and ice control operation. However, the Public
Works Department has the authority to deviate from these priorities, shebild when conditions warrant.
Policv Provisions
1) Initiating Operations: Commencement of snow removal and ice control operations depends upon
immediate and anticipated conditions. The Public Works Department generally initiates snow removal
and ice control operations when:
a) weather conditions do not endanger the safety of employees, contractors, or equipment.
b) ,p operations will be effective.
c) there are at least two inches of snow accumulation; and/or,
d) significant blowing and drifting of snow into traveled portions of major roadways and
intersections has occurred; and/or,
e) rainstorms, ice storms, and/or periods of light snow create slippery conditions. Efforts during
these situations will be concentrated on major roadways, bridges, steep grades, and heavily
traveled intersections.
Operations may be initiated any time the epepatieR they are deemed to be beneficial on either a short-
term or long-term basis.
2) Suspension of Operations: The Public Works Department may suspend operations at any time if
temperatures, winds, visibility, and/or precipitation make operations unsafe, ineffective, or
unnecessary.
3) Staffing Operations: Snow removal and ice control operations may occur during assigned work shifts
or, i^ seme sitbiatieRs, on a call -out of operators. The Public Works Department has the discretion to
recall operators or wait until the next assigned work shift to respond to specific snow removal or ice
control service requests. Whenever possible, for safety reasons, operators of snow removal and ice
control equipment will geRepally not be scheduled to work more than 12 hours in any 24-hour period
with less than nine (9) hours off between work shifts.
4) Response to Emergencies: Emergency services officers may contact the Public Works Department to
dispatch operators and equipment to provide services for emergency vehicles responding to
emergencies within the City (i.e., police, fire, ambulance, electrical outages, gas leaks, utility restoration,
etc.).
5) Routes: Each year the Public Works Department prepares a map of the street and sidewalk/trail
systems serviced by the City. These systems are divided into route areas that identify personnel,
equipment, and if necessary, the private contractors used to provide the services. Route areas are
periodically revised to correspond with budget, equipment, personnel, and other resources available to
the City.
Priority routes are identified within each route area. Hazards are also identified in each route area.
These route areas are generally assigned to individuals and are used for planning and executing routine
snowplowing and ice control operations. The Public Works Department may assign any operator to any
route, as necessary, considering budget, equipment personnel, and other resources available to the City.
6) Methods: Snow is generally plowed in a way that reduces traffic obstructions and the effect of future
snowfalls. Generally, snow will be plowed from the center of the street outward toward the curb line so
the snow discharges onto the boulevard. Some streets may be plowed from one side of the street to
the other. Snow may also be moved to the center or side of the street to be hauled away later. Cul-de-
sacs and dead-end streets will generally be plowed to the outside. When plowing on bridges, operators
will adjust their speed to reduce or eliminate the snow from going over the side of the bridge.
As necessitated by available resources, snow is plowed to the edge of the street without regard for
sidewalks, driveways and other structures located in the right-of-way. The City recognizes the
inconvenience that comes from snow accumulations on rights -of -way, sidewalks and driveways, but the
City is not responsible for removing snow from rights -of -way, private driveways, most sidewalks, or from
around private structures located in the right-of-way. Snow is removed only from sidewalks/trails
specifically identified on route maps and from other areas only at the direction of the Public Works
Department.
The City recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota
Statutes, Chapter 169 while actually engaged in work on streets, except for regulations related to driving
while impaired and the safety of schoolchildren. Pursuant to this authority, snowplow operators have
discretion to disregard traffic laws, when, in their judgment, it is both necessary and safe to disregard
such laws and provided that such action complies with Public Works policy entitled Operation of Road
Maintenance Equipment (Appendix B).
7) Expected Minimum Levels of Service:
The following represents the minimum levels of services that can be expected. The City strives to achieve
better results whenever possible:
I.) It is the City's intent to keep designated priority routes open to traffic, if possible, during a storm or
have them open as soon as possible after snow accumulation has subsided. 'Open to traffic' means
there is a lane available for cars to travel on; the term does not necessarily mean the street has been
plowed from curb to curb.
II.) As many routes as possible that serve business areas and densely populated residential areas are to
be open to traffic within 12 hours after snow accumulation subsides.
III.) Through streets are to be open to traffic within 36 hours after snow accumulation subsides. All
public streets are to be open to traffic within 48 hours, unless snow accumulation is of such depth as to
require removal. Every public street, alley, and parking lot is to be opened to normal, functional traffic
patterns within four days after snow accumulation subsides.
IV.) Where space does not allow for snow to be moved from traffic lanes to storage on the adjacent
boulevard, the City may pile snow and haul it away. Snow may be stored in strategic locations for a time
before the snow is hauled away.
V.) Significant accumulations of snow on bridges will be removed. Removal of snow from bridges will
begin only after all City streets, alleys and parking areas have been serviced, and normal, functional
traffic patterns have been restored. Because of safety considerations, this task will normally be done
during daylight hours.
VI.) Snow may be removed from selected critical intersections, away from fire hydrants, and from other
utility appurtenances requiring access. These services will begin only after all City streets, alleys, parking
areas, and bridges have been serviced. Snow may also be removed from boulevards and along curbs.
Because of safety considerations, these tasks will generally commence during daylight hours.
Priority Snow Removal Routes: The following are designated priority routes:
Name of Street From: To:
2nd Ave SW/SE
51" Ave NE/NW
51" Ave SW/SE
California St NW
Century Ave SW/SE
Dale St SW
Echo Dr SW
Edmonton Ave SW/SE
Elm St NE
Freemont Ave SW
Golf Course Rd NW
Dale St SW
Michigan St SE
Montana St NW
Bluff St NE
Lynn Rd SW
T.H. 22
T.H. 7
School Rd NW
Dale St SW
Jefferson St SE
School Rd SW (Co Rd 7)
2nd Ave SW
Freemont Ave SW
T.H. 15
Dead end
Grant Ave SE
McLeod Ave NE
North High Dr NE
T. H. 15
Dead-end
North High Dr NW
Montana St NW
Name of Street
From:
To:
Jefferson St SE
Airport Rd
Washington Ave E
Lynn Rd SW
Hwy 15 Exit
Washington Ave W
McDonald Dr SW
Lakewood Dr SW
School Rd SW
McLeod Ave NE/61" Ave NE
T.H. 15
Bluff St NE
Michigan St SE/NE
5th Ave SE
T.H. 7
Oakland Ave SE/TH 15 Service Rd
Freemont Ave SW
Adams St SE
Roberts St/Rd SW
McDonald Dr SW
Dale St SW
School Rd SW/NW
South Grade Rd SW
North High Dr NW (Co Rd 12)
Shady Ridge Rd NW
T.H. 7
7t" Ave NW
Sherwood St SE
Airport Rd
Century Ave SE
South Grade Rd SW
Underwood Ave
T.H. 15
Sunset St SW
Century Ave SW
South Grade Rd SW
Downtown (area from/to)
Lynn Rd SW
Adams St SE
5t" Ave SW/SE
5t" Ave N
Sand and Salt
The City does not have a bare pavement policy. Falling snow and general snow pack remaining on City
streets will not normally be removed.
Sanding operations are initiated to provide some temporary relief from skidding. Salt is applied to melt
ice on streets. Application of sand is generally limited to intersections, hazardous areas, and isolated
slippery areas. Sand will be applied at times and at rates that maximize effectiveness. Salt, while used
to melt snow, is also mixed with sand to prevent the sand from freezing. The Public Works Department
may order use of additional salt if pavement or air temperatures and precipitation type warrant use of
additional salt for melting ice and snow. The Public Works Department may also order use of salt brine
to provide additional ice and snow melting capabilities.
The Public Works Department may use other minerals, chemicals and mixtures to assist in ice control,
provided they are deemed to have fewer or the same effect on the environment as sand and salt
mixtures and are economically feasible.
Municipal Parking Lot Snow Removal
Parking permits are available from the Police Department. It is recommended that drivers get a permit
for vehicles regularly parked in designated overnight parking stalls located within municipal parking lots.
These permits are optional, but provide contact information helpful for vehicle owners to avoid the
expense of vehicles being towed when parked in violation of signposted restrictions.
There is no parking in municipal parking lots between 2 a.m. and 6 a.m. However, there are some
municipal parking lots with designed overnight parking stalls that are exempt from the 2 a.m. to 6 a.m.
restriction. Designated overnight parking stalls are identified with signage.
Whenever possible, snow in designated overnight stalls will be removed at the same time as the rest of
the parking lot. When that is not possible, subsequent operations during daylight hours using smaller
equipment may be employed to remove snow from designated overnight stalls.
If it becomes necessary to remove snow from designated overnight parking stalls during overnight
hours, the existing overnight signs will be replaced with a temporary sign. The temporary sign prohibits
parking in overnight stalls, but allows parking in other areas of the parking lot between 2:00 a.m. and
6:00 a.m. These temporary signs are posted prior to 10:00 a.m. the morning prior to work beginning.
Once posted with the temporary signs, parking restrictions in overnight stalls begin immediately and
continue until snow has been removed from the designated overnight stalls and the temporary signs
have been removed. Once the temporary signs are removed, overnight parking is once again allowed
only in designated stalls.
Snow Removal on Sidewalks. Trails & Walkwa
It is the responsibility of the adjacent property owner, using due diligence, to keep sidewalks, trails and
walkways clear for pedestrian travel. Permitted sandwich boards placed on public sidewalks/trails must
be removed if there is anv snow accumulation and may not be placed again until after snow is removed.
The City has identified certain sidewalks, trails, and walkways, which may receive some snow removal
services from City operators and equipment. These services are provided at the City's discretion, on a
priority basis, and do not relieve property owners of their responsibilities to maintain a four -foot (4')
walkway.
The City does not maintain a bare pavement policy, neither for roadways nor for sidewalks/trails. The
City will not utilize abrasives or chemicals when maintaining sidewalks, trails, or walkways.
Sidewalks, trails, and walkways identified by the City's will be plowed in a manner that may result in a
double windrow on some driveways or accesses. The City is not responsible for removing windrows left
by sidewalk snowplows. When snow blowers are utilized to clear snow from sidewalks/trails, the
discharge may be directed away from the street or boulevard onto private property.
Sidewalks serviced by the City are done on a four -tiered priority system. If new snowfall occurs at any
time during the process of clearing identified sidewalks, the process will restart with the highest priority.
This may result in delays for service to lower priority sidewalks.
Snow remaining on sidewalks 24 hours after snow has stopped falling, including snow that was plowed
from public streets onto the sidewalk, is a public nuisance. Property owners will be notified that their
property is in violation.
Beginning 12 hours after notification, City crews may clean sidewalks, trails, and walkways and bill
adjacent property owners for that service. Unpaid bills will be certified to the County for collection with
property taxes.
The Luce Line trail is not under the City's jurisdiction, and is therefore not maintained by the City. The
Minnesota Department of Natural Resources establishes maintenance policies for the Luce Line trail.
Snow Disposal Sites
Snow disposal sites established by the City shall not be used by private parties, except for the publicly
accessible snow disposal site located on City property north of the Hutchinson Armory, 1200 Adams St
SE. Private parties may use this site free of charge. The City provides no services at this site, except
to address any use of the site by the City, so close cooperation between private parties is encouraged to
ensure snow is dumped and piled in an orderly fashion to maximize use of the site. This site is the only
City snow disposal site that private parties shall use, unless signs are posted at this site directing users to
another publicly accessible site.
When the site at 1200 Adams St SE can no longer be used, the City will establish an alternate publicly
accessible disposal site. Signs will be posted at the Adams St SE site directing private parties to the new
snow disposal site.
Snow Removal on Private Pro
It is a violation of Minnesota statutes and local ordinances to move snow from private properties onto
or across public roadways. Snow and ice must be stored on private property or on rights -of -way
adjacent to the private property. Property owners engaging in or allowing these activities are subject to
the consequences of the statutes and ordinances.
Private Contractors Providing Snow Removal Services
s Licenses for private snow removal contractors are required by ordinance. The City does not
require private contractors to obtain a written peFmit license from the City, but their activities are still
considered to be permitted.
If a private contractor violates statutes, ordinances or policies related to snow removal, the City Council
can suspend their privilege of conducting snow removal business within the City.
Damage to Property
Snow removal and ice control operations can cause damage to property, even under the best
circumstances and care by equipment operators. Most often, damage occurs to property improvements
in the right-of-way, which generally extends 10 to 15 feet beyond the edge of street pavement.
The City is not responsible for damage to vegetation caused by plowing or the application of sand and
salt mixtures. The City will not make repairs to nor compensate residents for damaged vegetation. In
certain cases, the City may clean up dead sod, and over -seed areas in rights -of -way or on private
property. Sod will not be used on public rights -of -way. Residents are encouraged to remove excess
sand, dispose of the sand properly, and thoroughly flush areas that may be affected by sand and salt
mixtures.
Only allowable and properly installed properties that are damaged by actual, physical contact with City
equipment will be considered for repair at City expense. Personal property in the City's right-of-way
damaged by snow being deposited from an accumulation on the blade of a snowplow will not be
considered for compensation. The City Council has the authority to set reasonable maximum
compensation limits for specific types of personal property placed in the right-of-way.
When disagreement about the responsibility for the damage occurs, the Public Works Department will
investigate and decide responsibility. In certain cases, where there is significant damage, the Police
Department may be called to assist with the investigation. As always, property owners may bring their
concerns to the City Council.
Equipment operators and contractors are directed to immediately contact the Police
Department and the Public Works Department whenever an incident involves a damage to vehicles,
significant structures, or involves any injury to a person.
Equipment operators and contractors also report existing damage they observe to avoid any potential
future claim the damage was caused by snow removal or ice control operations.
Mailhc)xes
Coming into contact with a mailbox is a common obstacle snowplow operators face. If mailboxes are
damaged by equipment operators, the City may install a temporary replacement mailbox until weather
conditions are conducive to repair the damaged mailbox. The City will conduct a review of each mailbox
incident to determine whether the City will repair, replace or provide reimbursement for the mailbox.
Only mailboxes actually hit by a snowplow will be the responsibility of the City. The City will not be
responsible for damage to mailboxes or support posts caused by snow or ice coming in contact with the
mailbox. The City will replace damaged mailboxes with a standard size, non -decorative metal or plastic
mailbox and replace the support post, as necessary, with a 4"x4" decay resistant wood support or
standard galvanized post/tube support installed by the City. If the owner desires a mailbox
configuration other than the City's standard options , the City will reimburse the mailbox owner for
expenses, up to the maximum rate identified in the City's Fee Schedule for the replacement of a mailbox
and post (Appendix C).
Other Entities
Certain streets within the City are maintained by other governmental entities. The
Minnesota Department of Transportation and the McLeod County Highway Department maintain
separate maintenance policies for streets within the City maintained by them.
From time to time, entities may contract with each other to perform snow removal services. The
ultimate responsibility for snow removal services rests with the controlling entity.
Others maintain these streets:
Name of Street
From:
To:
Entity:
TH 15 S/Main St S/
South city limit
North city limit
Mn/DOT
Main St N/ TH 15 N
TH 7 W/4th Ave NW/
West city limit
East city limit
Mn/DOT
4th Ave NE /TH 7 E
Adams Street
South city limit
TH 7
McLeod Co
Bluff St NE
TH 7
North city limit
McLeod Co
North High Dr NW/NE
West city limit
East city limit
McLeod Co
School Rd SW
South city limit
South Grade Rd SW
McLeod Co
Emergency Services
The City of Hutchinson has several relationships with surrounding areas concerning emergency services.
For that reason, emergency services dispatchers and officers are responsible for making requests for
snow removal and ice control services from the appropriate jurisdiction.
Service to Private Property
City personnel and personnel contracted by the City do not provide snow removal and ice control
services to private properties. Services may, however, be provided on private property with the
permission of property owners in situations where City operations directly benefit from operations on
the private property. Snow removal operations may be conducted on any private property when
emergency vehicles responding to a call for service require access to private property.
Any operations on or services provided to private property are authorized by the Public Works
Department, or are provided at the request of an emergency services officers responding to a call.
Requests for Services and Complaints
Requests for service and complaints regarding snow removal and ice control operations will be taken
during normal working hours. Questions not able to be answered by administrative staff will be
forwarded to the Public Works Department. Requests for service and other problems are handled in
priority order, in keeping with personnel, equipment, and materials available. Services are prioritized
and provided at the discretion of the Public Works Department.
Review of this Poli
This policy will be reviewed periodically. Comments and complaints regarding this policy received since
the last review will be considered during each review. Input from City employees and contractors,
members of the public, and other affected parties will be considered. Final revisions to the policy are at
the discretion of the City Council.
Appendix A
Declaration of Snow Emergency; Parking Prohibited
City Code § 72.15
DECLARATION OF SNOW EMERGENCY, PARKING PROHIBITED.
(A) The City Administrator or other designated official may declare a snow emergency in the city. The
emergency shall be declared by 4:00 p.m. and shall take effect later that some evening at 12:00
midnight. The snow emergency shall continue to be in effect for 24 hours.
(B) Notice of the declaration of a snow emergency shall be given by notifying the local news media;
however the notification shall be a service right only and not a duty on the part of city officials.
(C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in
the city between the hours of midnight and 7:00 a.m. except as otherwise posted.
(D) During a declared snow emergency, any police officer is authorized to have a motor vehicle which
is parked in violation of this section removed at the owners' expense.
(Ord. 09-0536, passed 12-22-09)
To comply with the ordinance, it is the intent of Public Works to follow the procedure outlined below
when declaring a snow emergency:
Prior to 4:00 p.m. each day, a decision will be made in accordance with the existing Snow/Ice
Policy and Ordinances as to whether notification of a snow emergency for purposes of imposing
parking restrictions for upcoming snow/ice maintenance activities is necessary.
2. If weather conditions warrant a snow emergency declaration, notification will be sent, via email,
to:
a. KDUZ/KARP radio stations
b. HCVN Cable Channel 7 & 10 television stations
c. Hutchinson Leader website
d. City of Hutchinson website/social media platforms
e. Designated City staff
In addition, Public Works staff will provide these additional notifications:
f. Notification of personnel involved in snow removal
g. Updating a message on a dedicated telephone message line
h. Updating/initiating any other current or future notification systems that may be
implemented
During snow emergencies, parking is restricted on City streets and alleyways between the hours of 12:00
a.m. midnight and 7:00 a.m., except as otherwise posted.
Once a snow emergency is declared, parking restrictions begin at 12:00 a.m. midnight and are in effect
for the following 24-hour period. During this 24-hour period, parking is restricted between the hours of
12:00 a.m. midnight and 7:00 a.m. Parking is restricted regardless of whether streets have been plowed.
Existing parking regulations, where posted, are enforced during snow emergencies.
If necessary, a snow emergency may be declared on successive days, prior to the end of the previously
announced 24-hour period. Each time a snow emergency is declared, the 24-hour period and related
parking restrictions begins again.
Issues identified by City operators engaged in snow removal shall be reported to the senior Public Works
employee, who shall report to the Police Department.
The intent is to use snow emergencies judiciously, taking into account weather conditions, precipitation
type/accumulation, timing of the storm, and planned maintenance activities. Generally, a snow
emergency will be declared after 4" of snow, and/or for periods of severe drifting, and/or for the
necessity of treating roadways for severe slippery conditions.
Appendix B
Operation of Road Maintenance Equipment
The goal of all road maintenance operations is effectiveness and safety. Minnesota statutes give
considerable leeway to equipment operators engaged in road maintenance. State Statutes recognize
the unique circumstances equipment operators encounter while performing road maintenance.
When engaged in snow and ice control or flood control work, equipment is exempt from standard size
and weight restrictions. Operators are never exempt from statutes regulating driving under the
influence or operations around school busses and in school zones.
Minnesota Statute §169.035
Subdivision 1. Working on highway.
(a) The provisions of this chapter shall not apply to persons, motor vehicles, and other
equipment while actually engaged in work upon the highway, except as provided in paragraphs
(b) and (c).
(b) This chapter shall apply to those persons and vehicles when traveling to or from such
work, except that persons operating equipment owned, rented or hired by road authorities shall
be exempt from the width, height and length provisions of sections 169.80 and 169.81 and shall
be exempt from the weight limitations of this chapter while performing the following actions on
behalf of the state or a local governmental unit:
(1) while loading, readying, or moving the vehicles or equipment in preparation
for combating anticipated slippery road conditions or removing snow or ice;
(2) while actually engaged in snow or ice removal or combating slippery road
conditions, including but not limited to pretreatment and anti -icing activities; or
(3) while engaged in flood control operations.
(c) Chapter 169A and section 169.444 apply to persons while actually engaged in work upon
the highway.
The City has established the following guidelines that affect operation of maintenance equipment for
snow removal operations. The City does recognize that, while performing road maintenance, there will
be times when it is not feasible to comply with standard traffic control regulations. In those cases,
operators are expected to perform operations with caution and proceed only after consideration is
given to the safety of the operation.
Unless specifically stated below, all trucks hauling snow during snow removal operations shall comply
with all State traffic regulations.
a) All standard safety devices on the vehicles shall be functional prior to operating, and shall be
used during operations.
b) When actively being loaded with snow, contract snow haulers shall perform functions under the
direction of the snow blower operator loading the truck.
c) Snow haulers, when actively engaged in hauling snow whether full or empty, may stop at red
traffic signals and proceed with caution if there is no oncoming traffic. When moving from one
work site to another, such as from downtown to the Civic Arena, operators shall comply with all
Minnesota Traffic Statutes.
d) When actively engaged in removing snow while crossing Main Street, contract snow haulers
may engage in blocking maneuvers that allow the snow blower and other trucks to cross Main
Street safely.
e) Any action determined to be necessary by the operator to avoid an accident or to mitigate
damage or injury that may result.
Contractors are covered by this Minnesota State statute and City of Hutchinson policy only when
actively engaged in work for the City of Hutchinson.
Appendix C
City of Hutchinson
Public Works Department
Mailboxes
General
Installation of mailboxes on City -owned rights -of -way is permitted. The mailbox owner assumes all risk
of damage, except when a mailbox is damaged through direct contact with a City -owned equipment.
Coming in to contact with a mailbox is a common obstacle that operators face while performing their
tasks. If mailboxes are damaged, the City may install a temporary replacement until weather conditions
are conducive to repair.
Mail delivery
City operators make every effort to perform tasks as close to the curb line as possible to provide access
to mailboxes. It is not always possible to provide the necessary clearance, considering the size and types
of equipment used. Final cleaning adjacent to mailboxes is the responsibility of the property owner.
Damage to mailboxes
Mailboxes damaged by direct contact from City equipment will be considered for compensation at City
expense.
The City conducts a review of each mailbox incident to determine responsibility for repair. Damage to
mailboxes from materials, such as snow and ice, etc. that is discharged onto the right-of-way will not be
considered for compensation.
Mailbox repair
For mailboxes damaged by direct contact from City equipment, property owners may make repairs and
provide an itemized statement of the costs of the repair. The City will reimburse the property owner for
those expenses up to the maximum amount established by the City Council in the City's most recent Fee
Schedule.
If the property owner wants the City to repair the mailbox, property owners may select from one of
three options. The City will not provide mailboxes other than these three options: 1) Standard pipe
swing -away; 2) 4x4 treated wood post; 3) Plastic, post -mounted (see attached sheet).
In any case, property owners are responsible for mounting newspaper boxes adjacent to, and not under,
the mailbox.
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42"-48" Typical
48" Recommended
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Galvanized, Flanged 4" x 4" Treated Wood Plastic Slip -Over Post
Channel Sign post & Pipe Post mailbox support mailbox support
mailbox support
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Fasten newspaper box to filler
board on the side of the mailbox
MAIL BOX SUPPORT REPLACEMENT
November
CITY OF HUTCHINSON, MN 2019
Resolution No.
Clean
A RESOLUTION ADOPTING THE CITY'S Copy
SNOW REMOVAL AND ICE CONTROL POLICY
WHEREAS, Minnesota Statutes, Section 412.221 and the City Charter authorizes the City to
maintain City streets; and
WHEREAS, the City Council finds that it is in the best interest of the residents, businesses and
industries for the City to assume basic responsibility for control of snow and ice on City streets; and
WHEREAS, The City Council finds that the City would be best served to have a policy addressing
snow removal and ice control; and
WHEREAS, a Snow Removal and Ice Control Policy has been developed and recommended by
City staff; and
WHEREAS, the City Council finds that adoption of said policy is in the best interest of the City,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that
said Snow Removal and Ice Control Policy is hereby approved and adopted.
Dated this 26t" day of November, 2019
By:
Gary Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
MEMORANDUM
Date: November 4, 2020
To: Honorable Mayor & City Council
Matt Jaunich, City Administrator
From: Miles R. Seppelt
Economic Development Director
RE: Redevelopment Project for 3rd Ave. NE site (former CENEX Fertilizer Plant)
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I am writing with additional information as you consider the proposed development of this site.
On Wednesday, October 28t" the EDA Board of Directors had their monthly meeting and discussed the
use of the 3rd Avenue NW (CENEX) as a site for high -end apartments.
The EDA is highly supportive of this project for several reasons:
1) The project allows us to recover the $351,329 the EDA & City has invested in the site
o The EDA is dramatically expanding its downtown programs so we can help Main Street
recover from the street reconstruction & pandemic, so we could really use the money...
(We've doubled the Sign & Awning Grant, doubled the maximum loan amount for the
Commercial Rehab loans, and increased by 50% the amount of the Fagade Improvement
Matching Grant)
o In addition, the City recovers the $150,000 it has invested.
o Those dollars could be put to a lot of good uses, rather than being "buried" at the Cenex
site.
2) The site gets redeveloped
o The original intent of the EDA was to get this site redeveloped. When the project was
initiated in 2008 this was a blighted, contaminated industrial site
o Before Cenex had a fertilizer plant there, the site was occupied by a 50' tall fertilizer
mixing plant stood there (that's five stories), plus the Dostel-Olson oil refinery.
o An attractive, modern apartment building would look pretty good in comparison to
what it was.
o As it stands, the site has inadvertently become an expensive 3-acre park, which was
never the intent. The city already has another 375 acres of parkland. This site is not
needed as a park.
3) The project will strengthen downtown
o Getting more people living in & around the downtown helps every business there
o It also boosts our efforts to get a grocery store into the SHOPKO building, or otherwise
redevelop that space
o It helps us create an "arts & entertainment" district downtown and makes for a more
walkable, "greener" community.
4) The project will result in additional much needed housing in Hutchinson
o Apartment vacancy rates in Hutchinson are virtually non-existent
o The number of houses for sale in the community is also extremely low.
o This lack of housing hampers the EDA's efforts at business recruitment, because there is
no place for workers to live.
o Finally, the city is launching a marketing & branding effort to get more families to move
to Hutchinson, but there is nowhere for them to live...
Other Considerations:
The project would result in at least a $10,000,000 investment into our community, and, once the
Housing TIF District expired, add to the tax base of the community.
Of the flip side, if it's the decision to not pursue this opportunity the City probably have to think
about how much of a loss it's willing to take on the site, as it's highly unlikely we'll get $351,329
with a lesser type of development.
■ Also, a "Housing TIF District" is about the only tool we have to facilitate development of this
site. The site won't qualify for any other type of TIF District, so if it's not housing we don't have
an incentive. The site may take a long time to develop.
It must be noted it is the market that drives development. Right now the market for housing is
very strong, and the market for other suggested uses of the site, such as a restaurant / sports
bar / commercial space, etc. is weak and will be for the foreseeable future.
It is a misconception to think we can "just go out and get" (fill -in -the -blank) development. It
doesn't work that way. Rather we have to maximize readiness and be ready to pounce when
the market presents us with an opportunity.
Challenges
■ The size, shape and location of the lot present a number of challenges that any developer of the
site will have to overcome:
o It's in the 100-year floodplain, so the site will have to be elevated approximately one
foot, at least where the building is.
o The site is in a "shore -land district," which limits how much of the lot can be covered
with impervious surfaces such as building & parking lot. The limitation is 25% of the
area of the lot, although a variance can be granted.
o We have opposing forces at work on the site:
■ Storm water ponding requirements plus lot coverage limitations (in terms of
impervious surface area) pushes the developer towards a taller building with a
smaller footprint.
■ Limitations on building height, on the other hand, pushes the developer towards
a larger building footprint.
o A storm -water retention pond will be required on the site.
From the developer's perspective, more density is needed to make the project work from the
numbers side of things:
o As noted, this is projected to be at least a $10 million project
o To cover the bank debt that goes with something like this, plus to offset the cost of the
lot, and provide a satisfactory rate of return (which is why developers do these things)
they need to pull in a certain amount of rent every month.
o That requires a certain minimum number of units.
o The proposed number of units could be from 50 to 70 (we haven't seen a plan from the
developer yet).
o It may be the case that the number of units required simply won't fit on the site.
■ As noted previously, a Housing TIF District will be needed to make the project economically
feasible for the developer. These are typically 25-year districts, but then the property would be
on the tax rolls for probably 50 years or more after that once the district expires.
Additional Information
■ The Developer is planning to submit a conceptual site plan along with a rendering of the
proposed building, to provide the Council with at least some idea of how this might look. As
soon as that information is available, staff will forward it to the Council.
Requested Action
Approval of the Purchase Agreement
Authen8sign ID: F3E934DE-04FA-42A5•ACA1.887F345F7DA3
VACANT LAND PURCHASE AGREEMENT
This Vacant Land Purchase Agreement ("Agreement") is made by and between the City of
Hutchinson, a Minnesota municipal corporation ("Seller") and William Ask, an individual, or
assigns ("Buyer") as of this day of , 2020 ("Effective Date").
In consideration of this Agreement, Seller and Buyer agree as follows:
1. Sale of Property. Seller agrees to sell to Buyer, and Buyer agrees to buy from Seller, vacant
real property located in the City of Hutchinson, County of McLeod, Minnesota, described
as follows:
Lot 1, Block 1, Les Kouba Riverview Addition
together with all easements and rights benefitting or appurtenant to the land
(collectively, "Property"). The purpose of this transaction is to allow Buyer to construct
an apartment complex on the Property.
2. Purchase Price and Manner of Payment. The total purchase price ("Purchase Price") to
be paid by Buyer to Seller for the Property shall be Three Hundred Fifty One Thousand
Three hundred Twenty Nine Dollars ($351,329), and shall be payable by Seller financing
with the following terms: which the Buyer agrees to pay in cash or by certified check or
bank draft on the date of the closing and upon delivery of the deed as hereinafter
provided.
Buyer shall pay Five Thousand Dollars ($5,000) earnest money to Seller ("Earnest
Money"), which will be held at Title Company (defined below). Seller acknowledges and
agrees that at Closing (defined below), Buyer is entitled to a return of any Earnest Money
remaining after payment of the Purchase Price and any Buyer closing costs.
3. Closing. The closing on the purchase and sale contemplated by this Agreement (the
"Closing") shall occur within 15 days after the end of the Due Diligence Period (as
hereinafter defined), or such other time as mutually agreed to by the parties (the "Closing
Date"), at a title company reasonably selected by the parties ("Title Company"). Seller
agrees to deliver possession of the Property immediately after Closing.
4. Sale by Ordinance. Buyer acknowledges that sale of city owned real property by the City
of Hutchinson is done by ordinance, passage of which is at the sole discretion of the
Hutchinson City Council.
Authen8sign ID: F3E934DE-04FA42A5-ACAi-887F345F7DA3
S. "As Is" Sale. Seller and Buyer agree that upon Closing, the Property shall be sold and that
Buyer shall accept possession of the Property on the Closing Date "as is", where is, with
all faults, except as specifically warranted and represented by Seller in this Agreement.
6. Good Faith. The parties agree to cooperate and act in good faith in completing this
transaction as soon as reasonably possible.
7. Contingencies. The obligations of the Buyer and Seller under this Agreement are
contingent upon the following:
a. Representations and Warranties. The representations and warranties of Seller
contained in this Agreement must be true now to the best of Seller's knowledge
and on the Closing Date, as if made on the Closing Date.
b. Performance of Seller's Obligations. Seller shall have performed all of the
obligations required to be performed by Seller under this Agreement, as and when
required by this Agreement.
c. Title Evidence. The condition of the Title Evidence (defined below) shall be found
acceptable to Buyer.
d. Due Diligence and Disclosures. The period of time commencing on the Effective
Date and ending on the date that is 180 days after the Effective Date, or such
earlier date as Buyer elects, at Buyer's sole option and discretion, is referred to
herein as the "Due Diligence Period". Buyer shall have the right to conduct a due
diligence inquiry as to the condition of the Property and Buyer's intended use of
the Property during the Due Diligence Period. Such investigation shall be at
Buyer's expense, although Seller shall provide reasonable cooperation, including,
but not limited to, (1) permitting Buyer or its agents to physically enter and inspect
the Property, including conducting environmental testing on the property, and (ii)
providing Buyer with copies of any and all surveys, appraisals, engineering reports
and any and all other documents in Seller's possession, if any, related to the
condition and location of the Property. Buyer shall repair and restore any damage
to the Property caused by or occurring during Buyer's inspection, and return the
Property to substantially the same condition as existed prior to such entry. If Buyer
is dissatisfied with the results of the due diligence investigations(s), Buyer may
terminate this Agreement by giving written notice to Seller on or before the Due
Diligence Period. Buyer may close the Due Diligence Period early, at Buyer's sole
option and discretion, by providing Seller with written notice that Buyer has
completed due diligence and is electing to close on the purchase and sale
contemplated by this Agreement.
e. Development Agreement. Buyer and Seller shall enter into a Development
Agreement containing the following requirements:
Authentisign ID: F3Eg34DE-04FA-42A&ACA1-887F345F7DA3
i. Site needs to be developed with a minimum 50-unit apartment complex.
ii. Construction of the Apartment complex must be underway within 24
months of the signing of the Development Agreement.
iii. Project needs to be consistent with applicable zoning.
iv. Project must adhere to the city's site and project approval processes.
v. Buyer is responsible for all due diligence regarding the site.
f. Subject to City Council approval, the City will establish a Housing Tax Increment
Financing District on the property to make the project economically feasible for
the developer.
8. Termination. Buyer shall have until the end the Due Diligence Period to cancel this
Agreement for any failed contingency or any other reason, in Buyer's sole option and
discretion.
9. Documents to be Delivered to Buyer at Closing. On the Closing Date, Seller shall execute
and deliver to Buyer the following documents:
a. Quit Claim Deed. A Quit Claim Deed conveying marketable title to the Property,
subject to the following exceptions: (i) zoning laws, ordinances and regulations;
and (ii) agreements, easements, conditions, reservations, covenants and
restrictions of record, reasonably acceptable to Buyer.
b. Other Documents. Any other document(s) reasonably determined by Buyer or
Title Company, to be necessary to transfer the Property, free and clear of all
encumbrances except as otherwise provided herein.
10. Items to be Delivered to Seller at Closing. On the Closing Date, Buyer shall execute and/or
deliver to Seller the following:
a. Purchase Price. The Purchase Price by cash, cashier's check or wire transfer.
b. Other Documents. Any other document(s) reasonably determined by Seller to be
necessary to carry out the terms of this Agreement and close the transaction.
11. Title and Survey. Developer shall be responsible for performing any and all title and
survey examination or due diligence that Developer deems prudent, at Developer's sole
cost and expense. Developer acknowledges and agrees that the City is not providing any
representations or warranties as to the condition of title and expressly waives any claims
Developer may have against the City in connection with any title defects.
The Survey and the Title Commitment are sometimes referred to in this Purchase
Agreement collectively as the "Title Evidence."
Authentisign ID: F3E934DE-04FA-42A5-ACA1-887F345F7DA3
Buyer will have until the end of the Due Diligence Period to provide Seller with written
objections ("Objections") to the Property based upon the Title Evidence.
Seller will have 60 days from receipt of Buyer's written Objections to cure the Objections
to the reasonable satisfaction of Buyer. Seller will have 10 business days after it receives
the Objections to notify Buyer whether Seller intends to cure the Objections.
If Seller notifies Buyer that Seller intends to cure the Objections, then Closing will be
delayed for up to 60 days, pending cure of the Objections. Cure of the Objections by Seller
shall be reasonable, diligent, and prompt. Pending cure of the Objections, all payments
required herein and the Closing will be postponed. If the only Objections are for liens or
encumbrances for liquidated amounts that can be released, then there will be no delay in
the Closing. If Seller does not notify Buyer that Seller intends to cure the Objections or if
Seller notifies Buyer that Seller intends to cure but the Objections are not cured within
the 60 day period provided for above, then, at Buyer's option: (i) this Purchase Agreement
shall be null and void and neither party shall be liable to the other, and all Earnest Money
paid by the Buyer will be refunded to Buyer or (ii) Buyer may elect to proceed, subject to
uncured Objections, in which event, Closing shall proceed.
12. Prorations and Costs. Seller and Buyer agree to the following prorations and allocation of
costs regarding this Agreement:
Title Insurance and Closing Fee. Buyer will pay any reasonable and customary
closing fee or charge imposed by the Title Company.
b. Deed Tax. Any and all deed tax shall be paid by Buyer.
c. Property Taxes and Special Assessments. On or before the Closing Date, all real
estate taxes and special assessments shall be paid as follows:
Seller shall pay all real estate taxes payable in all years prior to the year of
closing.
Seller shall pay all special assessments including, but not limited to, sewer
and water assessments payable in all years prior to the year of Closing and
the year of Closing.
iii. General real estate taxes and special assessments payable in the year of
Closing shall be prorated between Seller and Buyer as of the Closing Date.
iv. Buyer shall pay all general real estate taxes and installments of special
assessments payable in all years following the year of Closing.
Authentlsign ID: F3E934DE-04FA-42A5-ACAi-887F345F7DA3
v. Attorneys' Fees. Each party shall pay its own attorneys' fees and expenses,
even when arising from any default, collection action or other dispute
hereunder.
vi. The fees for any real estate representatives retained shall be paid by the
party retaining such representative.
13. Representations and Warranties by Seller. To the best of Seller's knowledge, Seller
represents and warrants to Buyer as follows:
a. Seller's Documents. The documents delivered by Seller to Buyer at Closing will be
valid and binding obligations of Seller, and will be enforceable in accordance with
their terms.
b. As -Is. Except as expressly set forth in Section 12 (h) below, (i) the City makes no
representations or warranties regarding the Property, (ii) the City hereby
disclaims, and Buyer hereby waives, any and all representations or warranties of
any kind, express or implied, concerning the Property or any portion thereof, as
to its condition, value, compliance with laws, status of permits or approvals,
existence or absence of hazardous materials on site, occupancy rate or any other
matter of similar or dissimilar nature relating in any way to the Property, including
the warranties of fitness for a particular purpose, tenantability, habitability and
use and (iii) Buyer takes the Property "AS IS", "WHERE IS" and "WITH ALL FAULTS".
The Buyer is responsible for all remediation costs associated with the Property.
c. Authority and Capacity. Seller has full authority to enter into this Agreement and
complete capacity to understand the terms hereof.
d. Risk of Loss. To the extent the Property suffers any damage prior to the Closing
Date, Buyer shall have the option of canceling this Agreement.
FIRPTA. Seller is not a "foreign person," "foreign partnership," "foreign trust," or
"foreign corporation" under Internal Revenue Code Section 1445, and the rules
and regulations promulgated thereunder.
Methamphetamine Disclosure. Seller discloses and certifies that, to the best of
Seller's knowledge, methamphetamine production has not occurred on the
Property.
g. Wells and Septic Systems. Seller certifies that Seller does not know of any wells
within the Property, excepting closed environmental monitoring wells. Seller
certifies that Seller is not aware of any septic system or other private sewer system
on the Property.
Authentisign ID: F3E934DE-84FA-42A5•ACAi-887F345F7DA3
h. Environmental Condition. Seller acknowledges there may be hazardous
substances on the Property; the Property is not subject to any liens or claims by
government or regulatory agencies or third parties arising from the release or
threatened release of Hazardous Substances in, on or about the Property; Buyer
acknowledges the Property may have been used in connection with the
generation, disposal, storage, treatment and transportation of Hazardous
Substances; Buyer acknowledges there may have been releases, spills or other
discharges of Hazardous Substances on the Property. For purposes of this
Agreement, the term "Hazardous Substances" includes but is not limited to
substances defined as "hazardous substances," "Toxic substances" or "hazardous
wastes" in the Comprehensive Environmental Response Compensation Liability
Act of 1980, as amended, 42 U.S.C. §§9601, et seq., and substances defined as
"hazardous wastes," "hazardous substances," "pollutants or contaminants" as
defined in the Minnesota Environmental Response and Liability Act, Minnesota
Statutes Section 115B.02, et seq. The Term "Hazardous Substances" also includes
asbestos, polychlorinated biphenyls, petroleum (including crude oil or any fraction
thereof), petroleum product or heating oil.
i. FEMA 100-Year Flood Plain. Seller acknowledges the property is located within the
FEMA 100-year floodplain.
j. Airport Zoning Disclosure. If airport zoning regulations affect the Property, a copy
of those airport zoning regulations as adopted can be viewed or obtained at the
office of the county recorder where the Property is located.
k. Rights of Others to Purchase Property. Seller has not entered into any other
contracts for the sale of the Property, nor are there any rights of first refusal or
options to purchase the Property or any other rights of others that might prevent
the consummation of this Agreement on the terms herein.
I. Proceedings. There is no action, litigation, investigation, condemnation, or
proceeding of any kind pending or threatened against Seller or any portion of the
Property.
14. Representations and Warranties by Buyer. Buyer hereby represents and warrants to
Seller (as of the date of this Agreement and as of the Closing Date):
a. Authority and Capacity. Buyer has full power, authority and capacity to enter into
and perform this Agreement in accordance with its terms.
b. Environmental Condition. Buyer acknowledges receipt of Phase 1 and Phase II
environmental investigations, detailing the environmental condition of the
property. Buyer further acknowledges receipt of the Response Action Plan for the
property.
Authentisign ID: F3E934DE-04FA-42A5-ACA1.887F345F7DA3
15. Final Property Inspection. Seller covenants that between the date of the execution of this
Agreement and the Closing Date, Seller will continue to maintain the Property in a fashion
that is lawful and consistent with Seller's past practices. Seller will not change or permit
the change of the Property in any material way. In addition, Buyer shall be entitled to a
final inspection of the Property prior to Closing.
16. Damage. If, prior to the Closing Date, all or any part of the Property is materially damaged
casualty, the elements, or any other cause, Seller shall immediately give notice to Buyer
of such fact. If the property is damaged by casualty, the elements or any other cause, then
this Agreement shall be null and void at Buyer's option provided, however, that if Buyer
desires to proceed with its purchase of the Property, Seller shall assign any available
insurance proceeds to Buyer.
17. Assignment. Prior to the issuance of a Certificate of Occupancy for the Buyer, Buyer shall
not make, or suffer to be made, any total or partial sale, assignment, conveyance, lease,
or other transfer, with respect to this Agreement, the Development or the Property, or
any part thereof or any interest therein, or enter into any contract or agreement to do
any of the same, without the prior written approval of the City, which may be withheld in
the City's sole discretion. No transfer of, or change with respect to, ownership in the
Development or the Property or any part thereof, or any interest therein, however
consummated or occurring and whether voluntary or involuntary, shall operate, legally
or practically, to deprive or limit the City of or with respect to any rights or remedies or
controls provided in or resulting from this Agreement with respect to the Property and
the completion of the Development that the City would have had, had there been no such
transfer or change. No sale, assignment, conveyance, lease, or other transfer or approval
by the City of the same shall be deemed to relieve Buyer, or any other party bound in any
way by this Agreement or otherwise with respect to the completion of the Development,
from any of its obligations with respect thereto. Notwithstanding the foregoing, Buyer
shall be permitted to assign and/or convey its interest in the Agreement to a business
entity in which Buyer holds an interest.
18. Notices. Any notice required or permitted to be given by any party upon the other is
deemed delivered in accordance with this Agreement (a) four (4) business days after it is
deposited in the United States mail; (b) 24 hours after it is deposited with a nationally -
recognized over -night courier; (c) when it is personally delivered; or (d) when it is sent by
electronic transmission, and addressed as follows:
If to Seller
City of Hutchinson
ATTN: Miles R. Seppelt
Economic Development Director
111 Hassan Street SE
Hutchinson, MN 55350
Authentisign ID: F3E934DE-04FA-42A5-ACAi-887F345F7DA3
Email: mseppelt@ci.hutchinson.mn.us
If to Buyer
William Ask
13911 Ridgedale Dr. Suite 485
Minnetonka, MN 55305
Email: bill@hegenes.com
Notices shall be deemed effective on the date they are deemed to be delivered. Any party
may change its address for the service of notice by giving written notice of such change
to the other party, in any manner above specified, 10 days prior to the effective date of
such change.
19. Survival. Those provisions set forth in this Agreement relating to representations,
warranties, indemnification, proration and payment of expenses, and the availability of
attorney's fees upon default of the surviving provisions, shall survive the termination of
this Agreement.
20. Remedies. If Buyer defaults under this Agreement, Seller shall have the right to terminate
this Agreement by giving five (5) business days written notice to Buyer. If Buyer fails to
cure such default within 5 business days of the date of such notice, this Agreement shall
terminate and Seller may retain the Earnest Money and/or exercise any and all rights and
remedies available at law or in equity, including, but not limited to, the right to recover
money damages and seek specific performance.
If Seller defaults under this Agreement, Buyer shall give written notice to Seller. If Seller
fails to cure such default within five (5) business days, Buyer shall have the right to
terminate this Agreement without further notice and the right to seek recovery of money
damages or to seek specific performance of this Agreement.
21. Binding Effect. This Agreement binds and benefits the parties and their successors and
assigns.
22. Choice of law. This Agreement shall be subject to and governed by the laws of the State
of Minnesota and all questions concerning the meaning or intention of the terms of this
Agreement or concerning the validity thereof, and questions relating to the performance
hereunder shall be adjudged and resolved in accordance with the laws of the State of
Minnesota.
23. Representation by Attorney. Seller and Buyer acknowledge that each has been
represented by an attorney of its own choice with respect to entry into this Agreement
or has had an opportunity to be represented by an attorney. Seller acknowledges and
agrees that is representing Buyer in
Authentlslgn ID: F3E934DE-04FA-42A5.ACA1-887F345F7DA3
regards to this Agreement, and has not provided any legal advice to Seller. Each party is
responsible for its own attorney fees.
24. Time of Essence. Time is of the essence in all terms herein.
25. Scriveners Errors. Seller acknowledges and agrees that Buyer may correct any
typographical or scrivener's errors in this Agreement without the consent of Seller in
order to effectuate the terms of this Agreement. In the event Buyer makes any such
revisions, Buyer will provide a copy of the revised document(s) to Seller.
26. Entire Agreement; Modification; Counterparts and Electronic Signatures. This written
Agreement constitutes the complete agreement between the parties and supersedes any
prior oral or written agreements between the parties regarding the Property. There are
no verbal agreements that change this Agreement and no waiver or amendment of any
of its terms shall be effective unless in writing executed by the parties.
This Agreement or any amendments may be executed in counterparts, which, taken
together, shall constitute one original. The parties agree that this Agreement may be
transmitted between themselves by facsimile, email or other electronic means. The
parties intend that scanned, faxed, emailed or other electronically produced and/or
transmitted signatures constitute original signatures and that a faxed, emailed or other
electronically produced and/or transmitted agreement or counterparts containing the
signatures of all the parties is binding upon the parties.
27. Buyer and Seller agree to accommodate each other in the event of a 1031 exchange.
Seller and Buyer have executed this Agreement as of the date set forth above.
SELLER
City of Hutchinson
By:
Gary D. Forcier
Its: Mayor
and
By:
Matt Jaunich
Its: City Administrator
Authentisign ID: F3E934DE-04FA42ASACAI-887F345F7DA3
BUYER
William Ask
By: rf�
Mama6p. 09h 812020
\;Miam Hsk, or assigns
Its: Partner
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 10/01/20
Re: Liquor Hutch Sales January —Sept 2020
2019
2020
Change
Year to Date Sales:
$4,655,760
$5,636,228
21.1 % Increase
Liquor
$1,555,701
$1,888,987
21.4%increase
Beer
$2,332,074
$2,830,198
21.4%increase
Wine
$ 655,840
$ 771,634
17.7%increase
Year to Date Gross Profit Dollars:
$1,180,770
$1,382,236
17.1% increase
Year to Date Customer Count:
182,794
189,347
3.6% increase
Average Sale per Customer:
$25.47
$29.78
$4.31 increase
Gross Profit Percentage:
25.40%
24.5%
0.9% decrease
To Note:
Beer Sales (always a lower gross profit category) account for the highest dollar increase in sales .... thus
creating a slightly lower overall gross profit.
Most importantly, gross profit dollars have increased by 17.1% and Net Profits (through August) are up by
$159,872.
Store Activity Highlights:
• Online Ordering system "soft" start in mid -July to allow for staff training — Marketing begun after Labor
Day. Sales to date through Online Orders = $5,385 Further marketing planned for the Holiday Season.
• 25% Off Wine Sale — No In Store Tastings due to COVID. 2020 sales increase = $2,773 (6% increase)
• Credit card processing fee review done resulting in savings of approximately $1,400 per year
• Two "Virtual" Tasting Events done for customers and employee training with Crown Royal and Chateau
Ste Michelle Estates. Additional virtual trainings planned for the last quarter of 2020.
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
EDA Board Meeting
Hutchinson Event Center
11:30 AM Wednesday, September 23rd, 2020
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Daron Vanderheiden
Chad Czmowski
Mary Christensen
Jeremy Carter
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
I. Call to Order
Meeting called to order at 11:32 AM.
II. Review Agenda
III. Review Minutes
a.
b.
C.
August 191h Finance Team meeting
M/S/P: Stearns, Czmowski to approve the minutes as written. Passed unanimously.
August 26th EDA Board Meeting
M/S/P: Christensen, Vanderheiden to approve the minutes as written. Passed unanimously
Economic Development Authority
Financial Summaryas of August 2020
Operations
Cash Available
$118,036
Reserved
$56,736
Unreserved
$60,470
Economic Development Loan Fund
Cash Available
$74,087
Ashwill Industries Balance
$5,526
Zephyr Wind Services
$92,692
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Advances to other funds (Enterprise Center)
$283,146
Downtown Revolving Loan Fund
Cash Available
$580,704
Loans Receivable
$333,336
Capital Assets
201 329
Total Assets
$1,115,370
MIF Loan Fund
Cash Available
$3,632
MOXY Loan Receivable
$14,764
Enterprise Center Fund
Cash Available
$24,194
SHOPKO TIF District (TIF 4-5)
Cash Available
$184,298
Interfund Loans Receivable
$480,906
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$322,661
IV. Review of EDA Financial Statements
Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table)
M/S/P: Stearns, Czmowski to approve the financial report as presented. Passed unanimously.
V. Director's Report
A. Marketing Plan: FB = 507, T = 98, Facebook updates = 0, Twitter updates = 0, Website updates =
many.
B. Business recruitment / expansions — Staff provided an update on recent prospects and ongoing
conversations.
C. County EDA — movement on an EDA at the County level, County is bringing in Janet Ady to help
develop and economic development strategic plan and actions steps.
D. Enterprise Center Rents & Downtown Loans back in payment status — tenants will start paying rent in
October; all downtown loans will be put back into repayment as of October 15t
E. Updated Retail Trade Analysis — University of Minnesota Extension puts together, will send out once its
finalized.
F. FT proposal to consider adjustment to Downtown Program grant & loan amounts — discussion on
increasing our grant and loan amounts to help Downtown area with the pandemic and main street road
construction. Staff will bring back proposals next month for consideration.
G. Civil Air Patrol Project — moving forward, site plan to come this fall, spring 2021 build out
VI. CARES Act Forgivable Loan Program
A. Staff Report — 71 applicants, $611,821 allocated. Average of $12,000 per applicant, application will
remain open until funds are exhausted. Some applications had irregularities with paperwork (i.e. 2019
taxes were not done so used 2018, no 941 form but submitted other documentation showing payroll, etc.)
A couple applications require more information, emails have been sent. 11 applicants were not eligible.
B. Consider Waiving Irregularities
M/S/P: Czmowski, Stearns to waive all irregularities in eligible CARES Act applications. Passed
unanimously.
C. Consider authorizing loans
M/S/P: Block, Vanderheiden to authorize eligible CARES Act loans at the amount determined. Passed
unanimously.
VII. Consider Purchase Agreement for 31 Ave NW (CENEX) lot
(Price = $351,329 / Housing TIF District / 50-unit apartment project)
■ $150,000 would go back to the City's Community Improvement Fund, $201,329 to Downtown RLF.
■ Purchase Agreement provides developer with security during the due diligence period.
■ City maintains control due to need for City Council approval of Development agreement, site and
project approval, Housing TIF district, and sale of the lot by City Ordinance.
■ Estimated $9.1 million project, 50-units (10 of which would need to go to those making 50% or less of
"area median income" per Housing TIF District requirements.)
M/S/P: Stearns, Block to recommend to the City Council that they move forward with the purchase agreement
for the 3rd Ave NW lot for $351,329. Passed unanimously
Vill. Consider Proposal for development of Franklin Street lot
■ Walked through RFP response, there are two options for the project depending on FEMA grant decision,
could see a 2021 build out. Will bring back next month for a decision.
IX. Consider Acquisition of Franklin House $120,000
Sellers have reconsidered price / proposed funding source would be downtown loan fund
■ McLeod County Treatment Program wanted EMV or more for the property ($180k-200k)
■ Realtor market study indicated a price of $130K was more realistic — now being offered to EDA for $120K.
■ Lot is 0.332 acres, could potentially be used for row houses, or a small commercial project.
■ Property is located within the downtown redevelopment plan, EDA has wanted to acquire for some time.
M/S/P: Block, Czmowski to offer $105,000 with approval for staff to negotiate up to a maximum of $120,000 for
the acquisition of the Franklin House. Passed unanimously
X. 1140 5th Ave SE Lot Development $5,550
Consider engineering design work to make lot more "shovel ready" (final design)
■ Next steps are to get the final design, obtain quotes for site work, and look for additional funding if
needed through DEED's Infrastructure Grant Program. Use the Shopko TIF to fund project.
M/S/P: Vanderheiden, Block to approve completing final pond design work for $5,550. Passed unanimously
XI. Tour of new EDA Website — next month.
XII. Grant & Loan Program Applications - None
XIII. Other Business — None.
XIV. Set Next Meeting — 11:30 AM Wednesday, October 281h, 2020
XV. Adjourn - With no further business to attend to, the meeting adjourned at 12:52pm.
Respectfully Submitted,
Madison Newcomb
EDA Program Manager