08-25-2020 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 25, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad
Czmowski, Mary Christensen and Dave Sebesta. Members were present via electronic means.
Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City
Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Czmowski, to approve agenda as presented. Roll call vote was
taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously
2. INVOCATION — The invocation was dispensed due to lack of a pastor.
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15202 — Resolution Accepting $100.00 Donation from Judy & Michael
Bragelman to the Hutchinson Police Department towards the Law Enforcement Memorial Park
Fund
Motion by Czmowski, second by Forcier, to approve Resolution No. 15202. Roll call vote was
taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
carried unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 11, 2020
Motion by Cook, second by Sebesta, to approve minutes as presented. Roll call vote was
taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
carried unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
CITY CO UNCIL MINUTES August 25, 2020
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of 2020 CARES Act Grant with McLeod County
(b) Consideration for Approval of Resolution No. 15205 — Resolution Adopting Findings of Fact and
Reasons for Approval of a Site Plan Located at 225 Hwy 7 West
(c) Consideration for Approval of Improvement Project Change Orders
1. Change Order No. 6 — Letting No. 2, Project No. 19-02 (South Grade Road Corridor
Improvements)
2. Change Order No. 1 — Letting No. 4, Project No. 20-04 (Airport Area Utility Improvements)
(d) Claims, Appropriations and Contract Payments
Item 7(b) was pulled for separate action. Matt Jaunich, City Administrator, noted that a revised
Resolution has been distributed as there was a typographical error in the Resolution that was in
the Council packet.
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of
Item 7(b). Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen —
aye; Forcier — aye. Motion carried unanimously.
Item 7(b) had further discussion. Council Member Cook noted that the plans indicate that there is
going to be a fence installed abutting the residential areas that is proposed at six feet and by
ordinance he thought it was to be eight feet. Dan Jochum, Planning Director, clarified that the
fence is to be eight feet in height and it will be. Council Member Cook also spoke about the
loading area located on the northeast side and voiced some concerns with the amount of truck
traffic backing up to the loading area. Mr. Jochum noted that trucks will be making deliveries
approximately once or twice a week to unload in that area and a few smaller trucks on a weekly
basis that deliver food items. Mr. Jochum noted that the typographical error was an address that
has been corrected.
Motion by Cook, second by Sebesta, to approve Item 7(b). Roll call vote was taken: Cook —
aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
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CITY CO UNCIL MINUTES August 25, 2020
APPROVE/DENY PROPOSAL FROM CONTEGRITY GROUP FOR CONSTRUCTION
MANAGEMENT SERVICES FOR NEW POLICE FACILITY
Matt Jaunich, City Administrator, spoke before the Council. Mr. Jaunich noted that, as has been
discussed, it is being proposed to hire construction management services for the new police facility
project. The role of the construction manager is to assist the City from project inception, including
cost estimating and analysis during the design phase, through actual construction and final warranty
closeout. The construction manager will work closely with the architect/engineer and City staff.
Staff conducted five interviews with construction management firms from throughout Minnesota and
it was the consensus of the panel was to recommend that Contegrity Group be hired as the
construction manager. The Contegrity Group comes highly recommended by the McLeod County
Board having worked on their jail project and their current efforts on the government center.
Council Member Cook spoke about the proposed fees and many are fixed, however the construction
management fee is estimated. He proposed that fee having a not to exceed limit. Mr. Jaunich
explained that the construction management fee is based on estimated construction costs and since
that could fluctuate it may be difficult to set a not to exceed figure.
Motion by Cook, second by Forcier, to approve proposal from The Contegrity Group for
construction management services for the next phase of design/build on the new police station.
Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier
— aye. Motion carried unanimously.
9. APPROVE/DENY PROPOSAL FROM WOLD ARCHITECTS FOR NEXT PHASE OF DESIGN ON
NEW POLICE FACILITY
Matt Jaunich, City Administrator, noted that staff is ready to move forward with design and
construction efforts on the new police station. Therefore, staff is recommending that the City
Council continue to work with the Wold Architect as the architect/engineer on the project. The
proposal from Wold on providing architectural and engineering services from design through
construction is $417,000 plus reimbursable expenses estimated to be around $15,000.
Motion by Christensen, second by Czmowski, to approve proposal from Wold Architects for the
next phase of design on new police station. Roll call vote was taken: Cook — aye; Czmowski — aye;
Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously.
10. APPROVE/DENY RESOLUTION 15204 — ADOPTING CITY OF HUTCHINSON'S LOGO,
TAGLINE AND USAGE STANDARDS
Matt Jaunich, City Administrator, explained that back in August of 2019, the City Council hired
Chandlerthinks to conduct a marketing and branding study for the City. Work began in September
2019 and recently concluded with their final report that was received by the City in late July of 2020.
Mr. Jaunich provided a short presentation on the proposed new logo, tagline and usage standards.
The proposed official tagline for the City is "A City on Purpose". The Resolution includes a graphic
of the logo and the usage standards. Council Members Christensen and Cook were on the
marketing/branding committee and were involved in the development/selection of the logo, tagline
and usage standards.
CITY CO UNCIL MINUTES August 25, 2020
Motion by Cook, second by Czmowski, to approve Resolution No. 15204. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR SEPTEMBER 22, 2020, AT 4:30 P.M.
FOR ANNUAL UPDATE FROM COALITION OF GREATER MINNESOTA CITIES
Motion by Czmowski, second by Sebesta, to approve setting Council workshop for September 22,
2020, at 4:30 p.m. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye;
Christensen — aye; Forcier — aye. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Hutchinson Utilities Commission Minutes from June 24, 2020
b) Hutchinson Housing & Redevelopment Authority Annual Meeting Minutes from August 20, 2019
c) Hutchinson Housing & Redevelopment Authority Board Meeting Minutes from July 21, 2020
d) Tall Grass Enforcement Report for June/July 2020
(e) Planning Commission Minutes from June 16, 2020
(f) City of Hutchinson Financial Report and Investment Report for July 2020
MISCELLANEOUS
13. STAFF UPDATES
14. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook commented that South Grade Road is looking very nice and
the start to the side streets are looking good as well. He asked that when work begins on the streets
on the east side of the Rec Center, that ash trees are removed as part of the diversification program.
Council Member Cook also mentioned that gravel had been brought down to the South Grade Road
bridge where people fish to level off the area by the stairs. He noted that that was much appreciated
and asked if perhaps more gravel could be placed in other spots in the area. He suggested that
perhaps a plan be put together that could be implemented next year. Matt Jaunich noted he could
speak with the parks department on this matter as it was identified in the parks master plan to
incorporate more fishing opportunities throughout the city. Council Member commented that the
resurfacing of the Hutchinson Mall parking lot looks great and he suggested that perhaps a thank
you letter be sent to them.
Mary Christensen — Council Member Christensen commented that many individuals have approached
her about the City considering putting in a splash pad and she would like staff to review the
possibility and the costs associated with it.
Chad Czmowski — Council Member Czmowski also commented on the South Grade Road work that
has been completed and what a great improvement it is. He also inquired whether or not any
pedestrian crossing lights will be installed on the new crosswalk that was put in on Hwy 15 South at
Echo Drive as the site lines in the area are poor. Mr. Jaunich noted that he does not believe that
pedestrian lights are in the plan, but that perhaps it can be addressed or requested with MnDOT.
Council Member Czmowski mentioned that he also liked the idea of a splash pad and would suggest
looking at spaces on the north side of the river.
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CITY CO UNCIL MINUTES August 25, 2020
Gary Forcier — Mayor Forcier commented that the improvements to the Rec Center look good. He
also reiterated that a splash pad should be researched and considered.
ADJOURNMENT
Motion by Czmowski, second by Sebesta, to adjourn at 6:30 p.m. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator