07-28-2020 CCMHUTCHINSON CITY COUNCIL
REVIEW OF 2019 FINANCIAL REPORT WORKSHOP
MINUTES
TUESDAY, JULY 28, 2020, AT 4:30 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:30 p.m. Members present included Mary
Christensen, Steve Cook, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich,
City Administrator, Andy Reid, Finance Director, and Justin Juergensen, Assistant Finance
Director.
REVIEW OF 2019 FINANCIAL REPORT
2. 2019 Financial Report
Justin Juergensen, Assistant Finance Director, introduced Layne Kockelman and Andy Berg of
Abdo, Eick & Meyers who presented the City's 2019 audited financial report. Mr. Juergensen
noted that a copy of the audit report is on the City's web site, at the City Center office and at the
public library. In addition, a publication will be in the Hutchinson Leader.
Andy Berg presented before the Council. Mr. Berg explained that the auditing firm completes an
audit opinion which includes a testing of Minnesota legal compliance, internal controls over
financial reporting and other law provisions, regulations, contracts and grant agreements. The
audit opinion is clean and there were no findings. Mr. Berg noted that due to COVID-19, all
audits were completed remotely. There were no findings related to internal controls. With the
City having over $750,000 in federal expenditures, a single audit was required which tests a lot of
compliance with federal expenditures. A clean report was also given on the single audit.
Layne Kockelman presented before the Council. Mr. Kockelman reviewed general fund fund
balances. Items reviewed were unrestricted fund balance, budget and fund balance policy at 40%.
The unrestricted fund balance was at 54.9% for 2019. The general fund has a very healthy cash
reserve. He also reviewed the make-up of the general fund budget to actual which had an
increase of approximately $375,000. He also reviewed general fund revenues and expenditures
by type. Mr. Kockelman also reviewed the capital projects fund balances, special revenue fund
balances, and debt service funds. Most of the funds in the special revenue fund balances are
restricted. Mr. Kockelman then reviewed the enterprise funds and reviewed the cash flows from
operations and cash balances in the water fund, wastewater fund, composting fund, public utilities
commission fund, storm water fund, and the liquor fund. There are significant cash balances in
the water and sewer funds and that cash could be used for capital expenditures if needed instead
of bonding for items. Mr. Kockelman reminded the group that the purpose/main goal of the
liquor fund is to transfer out to the general fund, which has been consistently at $500,000. Mr.
Kockelman reviewed cash and investments balances by fund type which total just over
$7,000,000 for 2019. All funds have healthy cash balances. Mr. Kockelman reviewed
comparisons of key ratios with other class three cities and other cities in McLeod County related
to tax rates, taxes per capita, debt per capita, debt services expenditures as a percentage, current
expenditures per capita, capital expenditures per capita, revenues by source per capita, and
expenditures by program per capita. It was noted that with Hutchinson having a local sales tax, it
effects the data related to tax rate comparisons.
Andy Reid spoke to the various components that go into Cultural and Recreation expenditures.
Council Member Steve Cook commented on some areas included in the full CAFR — he noted
that it states that Marshall's is in the Hutchinson Mall, however it is not there yet, but rather soon
to open.
He also noted that on page 17 it lists the Council and appointed staff as well as some of the
directors but not all of them. He expressed that all of the directors should be listed, such as HR,
IT, EDA, HRA, Liquor Store, etc. The auditors noted that staff could work with the City Council
on those that should be listed on the principal city officials page.
Council Member Cook also asked if there is any guidance that can be provided on the CARES
funding that is being received. The auditors noted that there is formal guidance issued, such as
from GASB. Mr. Berg suggested that a CARES funding item be added into the City's project
accounting system. More detail can be provided to staff. Andy Reid shared some comments on
initial thoughts on administering CARES funds.
3. Adjournment
Motion by Czmowski, second by Christensen, to adjourn the workshop at 5:25 p.m. Roll call
vote taken: Christensen — aye; Cook — aye; Sebesta — aye; Czmowski — aye; Forcier — aye.
Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator