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cp08-25-20Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
Phone 320-587-5151, Fax 320-234-4240
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, August 25, 2020
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, August 25, 2020, at 4:00 p.m. in the Council Chambers at the Hutchinson City
Center, I I I Hassan Street SE, Hutchinson, Minnesota for the following purpose:
• REVIEW OF CAPITAL IMPROVEMENT PLAN
Matthew Jau ' ity Adminis for
DATED: August 19, 2020
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, AUGUST 25, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hutchinson Evangelical Free Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15202 — Resolution Accepting $100.00 Donation from Judy & Michael
Bragelman to the Hutchinson Police Department towards the Law Enforcement Memorial Park
Fund
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 11, 2020
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7_ APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of 2020 CARES Act Grant with McLeod County
(b) Consideration for Approval of Resolution No. 15205 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Site Plan Located at 225 Hwy 7 West
(c) Consideration for Approval of Improvement Project Change Orders
1. Change Order No. 6 — Letting No. 2, Project No. 19-02 (South Grade Road Corridor
Improvements)
2. Change Order No. 1 — Letting No. 4, Project No. 20-04 (Airport Area Utility Improvements)
(d) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M. - NONE
CITY COUNCIL AGENDA August 25, 2020
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
APPROVE/DENY PROPOSAL FROM CONTEGRITY GROUP FOR CONSTRUCTION
MANAGEMENT SERVICES FOR NEW POLICE FACILITY
9. APPROVE/DENY PROPOSAL FROM WOLD ARCHITECTS FOR NEXT PHASE OF DESIGN ON
NEW POLICE FACILITY
10. APPROVE/DENY RESOLUTION 15204 — ADOPTING CITY OF HUTCHINSON' S LOGO,
TAGLINE AND USAGE STANDARDS
11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR SEPTEMBER 22, 2020, AT 4:30 P.M.
FOR ANNUAL UPDATE FROM COALITION OF GREATER MINNESOTA CITIES
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Hutchinson Utilities Commission Minutes from June 24, 2020
b) Hutchinson Housing & Redevelopment Authority Annual Meeting Minutes from August 20,
2019
(c) Hutchinson Housing & Redevelopment Authority Board Meeting Minute from July 21, 2020
�d) Tall Grass Enforcement Report for June/July 2020
e) Planning Commission Minutes from June 16, 2020
(f) City of Hutchinson Financial Report and Investment Report for July 2020
MISCELLANEOUS
13. STAFF UPDATES
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
CITY OF HUTCHINSON
RESOLUTION NO. 15202
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Judy & Michael Bragelman $100.00 8/7/2020
WHEREAS, such donation has been contributed to the Hutchinson Police department
towards the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 25th day of August 2020.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 11, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
CALL MEETING TO ORDER — 4:00 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad
Czmowski, Mary Christensen and Dave Sebesta. Members were present via electronic means.
Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City
Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Czmowski, to approve agenda as presented. Roll call vote
was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye.
Motion carried unanimously.
2. INVOCATION —Christ the King Lutheran Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to ailiate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15196 — Resolution Accepting $379.59 Donation from the Otten Family for
Hutchinson Police Department
(b) Resolution No. 15201 — Resolution Accepting $6000 Donation from Hutchinson Elks Lodge for
Elks Park Improvements
Motion by Czmowski, second by Cook, to approve Resolution Nos. 15196 and 15201. Roll call
vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye.
Motion carried unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 28, 2020
(b) Workshop Meeting of July 28, 2020
Motion by Sebesta, second by Christensen, to approve minutes as presented. Roll call vote was
taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
carried unanimously.
CITY COUNCIL MINUTES August 11, 2020
CONSENT AGENDA
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Claims, Appropriations and Contract Payments
Motion by Cook, second by Sebesta, to approve consent agenda. Roll call vote was taken: Cook
— aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC HEARINGS — 5:00 P.M.
SOUTH CENTRAL DRAINAGE AREA IMPROVEMENTS PROJECT (LETTING NO.3/PROJECT
NO. 20-03)
(a) Approve/Deny Resolution No. 15197 - Resolution Ordering Improvement and Preparation of Plans
and Specifications
(b) Approve/Deny Resolution No. 15198 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that at the last
Council meeting it was mentioned that staff has been working to potentially deliver a storm sewer
and sanitary sewer utility installation project this Fall due to the currently competitive contracting
cost environment. Staff is working to bid this project in the very near future so this hearing is being
administered as a formality prior to advertising for bids. No special assessments are being
implemented during this project (properties will be assessed during the 2021 street improvement
project), so no property owners were notified in advance of this hearing. Once final design
plans/specifications are further developed, staff plans to host a neighborhood meeting in late August
to inform/educate adjacent property owners. The construction bidding environment is very favorable
and the City should be able to take advantage of that and even set up nicely for spring paving.
Council member Cook expressed concern about leaving the base gravel over the winter. Mr. Exner
replied that base corrections will be done as part of this project with an emphasis on areas excavated
for piping. In addition, bitcon will be used to help firm up the base. However, weather conditions
are an unknown and may affect the surface before paving is completed next spring.
Motion by Czmowski, second by Cook, to close public hearing. Roll call vote was taken: Czmowski
— aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously.
Motion by Cook, second by Christensen, to approve Resolution Nos. 15197 and 15198. Roll call
vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye.
Motion carried unanimously.
Council Member Cook asked how Mayor Forcier will allow for property owners to speak at the
September 8, 2020, Council meeting as it relates to this project. Mr. Exner noted that at the
neighborhood meeting being held August 27, 2020, in the parking lot of Burich Arena he will
encourage residents to submit written comments that can be shared with the Council. Otherwise, he
encouraged a council member or two to attend the neighborhood meeting as well.
9. APPROVE/DENY ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO
2
CITY COUNCIL MINUTES August 11, 2020
HUTCHCOBBLE LLC
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that
HutchCobble LLC has submitted an on -sale intoxicating liquor license for their hotel establishment.
HutchCobble LLC currently holds an on -sale 3.2% malt liquor license and has since the hotel
opened. The recent ordinance changed adopted by the Council now allows for hotels to be issued on -
sale intoxicating liquor licenses.
Motion by Czmowski, second by Christensen, to close public hearing. Roll call vote was taken:
Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried
unanimously.
Motion by Cook, second by Forcier, to approve issuing on -sale intoxicating liquor license to
HutchCobble LLC. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye;
Cook — aye; Forcier — aye. Motion carried unanimously.
COMMUNICATIONS REQUESTS AND PETITIONS
(T hepurpose oj this portion oj the agenda is to provide the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
10. APPROVE/DENY ESTABLISHMENT OF THE CARES ACT FORGIVABLE LOAN
PROGRAM
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that parameters
have been developed for a forgivable loan program utilizing CARES Act funding to assist local
businesses. Mr. Seppelt explained that $750,000 is available for the program which is not enough
for every business in Hutchinson, but hopefully will assist as many as possible. Some changes to
the program that was presented at the last Council meeting was changing the maximum award to
$15,000; changing the top gross revenue criterion to $3 million; changing the top employment
criterion to 25; and adding the non-profit eligibility to include at least one FTE staff. Mr. Seppelt
explained that the program consists of a forgivable loan for six months with 0% interest, no
payments and awards in the amount of $5000-$10,000. Businesses that are eligible include those
located within city limits of Hutchinson; owner resides in Minnesota; must be in good standing
with state and city; for businesses — had a net profit in 2019, pandemic has negatively impacted
profits, annual gross revenue of $3million or less, and 25 FTE or less. Mr. Seppelt also reviewed
the eligibility requires for non-profit organizations. M. Seppelt described the
businesses/organizations that are not eligible for the program and also described eligible uses
of funds which must be incurred between March 1 to November 15. Recipients must provide
documentation of qualified costs by January 31, 2021. Mr. Seppelt also explained the required
documentation that will be needed to be considered for the program as well as the scoring criteria.
Ideally the program would begin September 4, 2020, with applications being due and funds
disbursed by November 13, 2020.
Matt Jaunich, City Administrator, spoke before the Council. Mr. Jaunich noted that staff was
informed by the state that the last check needs to be written by November 15, 2020.
CITY COUNCIL MINUTES August 11, 2020
Council Member Cook asked questions/clarifications of the program related to independent
contractors, residential retail/residential rental and non -profits standings. Mr. Seppelt
clarified/responded to the questions.
Motion by Christensen, second by Czmowski, to approve Resolution No. 15199. Roll call vote was
taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 20-819 —
AIRPORT ZONING UPDATES
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the
ordinance was reviewed in more detail at the last Council meeting. Before the Council for their
consideration is a Resolution for MnDOT, a summary ordinance and the actual ordinance.
Motion by Czmowski, second by Forcier, to approve second reading and adoption of Ordinance No.
20-816 and Resolution approving final adoption of zoning ordinance. . Roll call vote was taken:
Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously.
NEW BUSINESS
12. APPROVE/DENY MNDOT AERONAUTICS GRANT AND BOLTON & MENK WORK ORDER
NO. 2
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that staff
has been working closely with Civil Air Patrol, Minnesota Wing on their planned training facility
development at the north end of the airport. Mn CAP has secured funding and their planning
process is well underway. Staff is recommending accepting the MnDOT aeronautics grant in the
amount of $92,551.76 for the seal coat runway and $42,000 for the taxi lane construction. The
City's share for those projects will be approximately $58,000. The Bolton-Menk, Inc. work order
relates to engineering and construction of the seal coat project. Staff was charged with looking for
potential funding sources to offset some of the City's investment in extending water and sewer
utilities to the site. Because off site utility extensions cannot be reimbursed by the State, staff also
looked at the potential of using Mn CAP's grant. Use of the Mn CAP grant was also unfeasible
since the entire project would have to be taken off their available grant, which affects the amount of
funds able to be invested in the training facility. However, the water/sewer extension project did
come in almost 35% lower than estimated, which is a savings of over $140,000 as estimated earlier
this year.
Motion by Czmowski, second by Sebesta, to approve MnDOT aeronautics grant and Bolton &
Menk Work Order No. 2. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen —
aye; Forcier — aye. Motion carried unanimously.
13. APPROVE/DENY CITY ENERGY TREE PROGRAM DOCUMENT LANGUAGE CHANGES
Donovan Schuette, City Arborist, presented before the Council. Mr. Schuette explained that in
order to maximize the current energy tree program, staff is recommending supplying energy trees to
.19
CITY COUNCIL MINUTES August 11, 2020
applicants instead of both supplying and planting trees. By doing this, both input costs and efforts
by staff can be reduced while increasing the number of trees that get planted under the program.
Under the proposed program, costs of $170 per tree will include the tree, instructions and a kit for
planting the trees, which will allow for up to 176 trees per year. This is an increase of 56 trees, or
46%. To simplify the process, all trees will be 10 gallon potted trees. Council Member Cook
suggested adding/revising language for exemptions for seniors and handicapped property owners
so the city would still do the planting.
Motion by Cook, second by Christensen, to approve city energy tree program document language
changes along with the additional revision related to seniors and handicapped property owners.
Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
carried unanimously.
Council Member Cook asked if the $30,000 from HUC gets earmarked to the energy tree program.
Mr. Jaunich noted that although it is not officially earmarked for the program, $30,000 is applied
and used for the program.
14. APPROVE/DENY RESOLUTION NO. 15200 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR AIRPORT AREA UTILITY EXTENSIONS PROJECT (LETTING
NO. 4/PROJECT NO. 20-04)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that eight
competitive bids were received for this project and the low bid from R&R Excavating Inc. came in
approximately 29% lower than the final engineer's estimate. Total bid amount was $208,821.43.
Motion by Czmowski, second by Cook, to approve Resolution No. 15200. Roll call vote was
taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
15. APPROVE/DENY SETTING BUDGET WORKSHOP FOR AUGUST 25, 2020, AND SEPTEMBER
8, 2020, AT 4:00 P.M.
Matt Jaunich explained that the workshop being proposed for August 25, 2020, will be on the
capital improvement plan and the September 8, 2020, workshop will be for the preliminary budget
and tax levy.
Motion by Sebesta, second by Christensen, to approve setting budget workshops for August 25,
2020, and September 8, 2020, at 4:00 p.m. Roll call vote was taken: Czmowski — aye; Sebesta —
aye; Christensen — aye; Forcier — aye. Motion carried unanimously.
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
MISCELLANEOUS
5
CITY COUNCIL MINUTES August 11, 2020
17. STAFF UPDATES
John Olson — Mr. Olson extended the comments and gratitude received from the Mn CAP towards the
City, Council and staff in the efforts for their project.
Tom Gifferson — Chief Gifferson spoke about a speed trailer that had been discussed last year. A
purchase order has been put together and it was ordered today.
Kent Exner— Mr. Exner updated the Council on the Main Street project. 5t' Avenue South is closed,
however 2nd Avenue is now open. Utility work is being done at the 5 Avenue South intersection. Mr.
Exner spoke about side streets that traffic is being directed towards. Mr. Exner reminded pedestrians
that the entire area is still a construction zone.
Matt Jaunich — Mr. Jaunich reminded the Council that the primary election is being held today until
8:00 p.m.. The Council will be canvassing election returns at 12:00 p.m. on Friday August 14, 2020.
Mr. Jaunich also noted that the state of emergency has expired, however the mayor can sign another
emergency order if needed in the future. Mr. Jaunich also asked that the Council vote on whether or
not to continue meeting virtually.
Motion by Czmowski, second by Christensen, to continue meeting virtually for Council meetings.
Roll call vote was taken: Czmowski — aye; Sebesta — nay; Christensen — aye; Forcier — aye.
Motion carried 4 to 1.
18. COUNCIL/MAYOR UPDATE
Mary Christensen — Council Member Christensen provided a library update with information that
five wi-fi hotspots are available and computer time is by appointment only
Steve Cook — Council Member Cook clarified items that were included in a letter that Council
Member Dave Sebesta wrote in the local newspaper.
ADJOURNMENT
Motion by Cook, second by Christensen, to adjourn at 5:45 p.m. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
on
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: 2020 CARES Act Grant with McLeod County
Department: Administration/Elections
LICENSE SECTION
Meeting Date: 8/25/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached is a CARES Act Grant Agreement for consideration for approval. Within the Agreement section,
Municipality's Duties, is the amount that has been expensed by McLeod County on behalf of Hutchinson for the 2020
Primary and General elections. McLeod County has provided the following items/expenses to Hutchinson: plexiglass
shields, gloves, hand sanitizer, disinfectant spray, isopropyl alcohol wipes, paper towels, social distancing signs,
QuikSort and pens. With that in mind, the amount of the grant will be reimbursed to McLeod County.
The Minnesota Secretary of State's Office requires that the agreement is approved and signed by Hutchinson in order
for McLeod County to be reimbursed the funds.
BOARD ACTION REQUESTED:
Approve 2020 CARES Act Grant with McLeod County
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
STATE OF MINNESOTA
2020 CARES ACT GRANT COUNTY — MUNICIPALITY AGREEMENT
This Agreement ("Agreement") is made between McLeod County, Minnesota ("Grantee"), and
the City of Hutchinson, Minnesota ("Municipality")
Recitals
1. Under Minnesota Laws 2020, Chapter 77, section 4, Grantee applied for and received
funds as requested in the grant application. Grantee entered into a Grant Agreement,
which is attached as Exhibit A and incorporated into this Agreement as described in
paragraph 1.3 below.
2. Grantee represented that it is duly qualified and agreed to perform all services described
in that Agreement to the satisfaction of the State and in accordance with all federal and
state laws authorizing these expenditures. Pursuant to Minn.Stat.§16B.98, Subd.1,
Grantee and Municipality agree to minimize administrative costs as a condition of this
grant.
3. Federal funds for this agreement are provided pursuant to the Coronavirus Aid, Relief,
and Economic Security Act, Public Law 116-136, hereinafter the CARES Act.
4. Grantee is responsible for elections within its county and Municipality operates polling
places within its jurisdiction. Both need funds to take the necessary steps to respond to
coronavirus, domestically or internationally, for the 2020 election cycle in a complete
manner.
5. Municipality represents that it has insufficient resources to respond in a complete manner
without the grant amount provided pursuant to this agreement.
Agreement
1. Effectiveness of Agreement
1.1 Effective date. August , 2020, or the date all required signatures have been affixed
to the agreement by Grantee and Municipality, whichever is later. No payments will be
made to Grantee until this Agreement is fully approved and executed.
1.2 Expiration date. December 31, 2020, or when all funds applied for and provided to
Municipality by Grantee have been expended or returned to Grantee for transmission to
the State pursuant to paragraph 4.4 of the Agreement between Grantee and State,
whichever occurs first.
1.3 Application of Terms. Municipality agrees to be subject to the obligations applicable to
Grantee in the Grant Agreement set forth in Exhibit A in the following paragraphs of that
Agreement: paragraphs 1 through 5; 7 through 11; and 13 through 16.
2. Municipality's Duties
Municipality is hereby awarded $ 4,823.98 from the funds provided by State to Grantee in
the Grant Agreement set forth in Exhibit A, and will expend, no later than November 10, 2020,
the funds only for the federal and state purposes, in preparations for and the necessary
events connected with the primary election to be held August 11, 2020 and the general
election to be held November 3, 2020, at which federal offices are on the ballot, and will
Page 11 2
return all unspent grant funds to Grantee, as described in the Grant Application submitted by
Grantee, which is attached as Exhibit B and incorporated into this Agreement, by December
15, 2020. Grantee shall submit, by November 10, 2020, a financial reporting form to the
Grantee in the form Grantee must use to report grant expenditures to the State of Minnesota,
stating the amount spent from this grant in calendar year 2020 for authorized expenses or
electronic roster systems, a description of each expense or purchase, and how much of the
grant award is unexpended and is being returned, if any, and the total of the proportionate
match required by Minnesota Laws 2020, Chapter 77, section 4.
3. Authorized Representatives
Grantee's Authorized Representative is:
Connie M. Kurtzweg, Auditor -Treasurer, 2391 Hennepin Avenue N, Glencoe, MN 55336,
320-864-1235, connie.kurtzweg@co.mcleod.mn.us
Municipality's Authorized Representative is:
Matt Jaunich, Hutchinson City Administrator, 111 Hassan St SE, Hutchinson, MN 55350
320-234-4241, miaunich@ci.hutchinson.mn.us
Grant payment will be made to: McLeod County, Federal ID Number: 41-6005841
If either Authorized Representative changes at any time before the funds provided for in this
Agreement are fully expended, parties must notify each other of the change.
Grantee and Municipality certify that the appropriate person(s) have executed the Agreement
on behalf of the Grantee and Municipality as required by applicable resolutions or ordinances.
GRANTEE (County)
By: McLeod County
Signed:
Title: Auditor -Treasurer
Date: August 5, 2020
Distribution: Grantee and Municipality
MUNICIPALITY
Jurisdiction:
By:
Signed:
Title:
Date:
By:
Signed:
Title:
Date:
Page 2 12
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Consideration of Site Plan Approval - 225 Hwy 7 West
Department: Planning
LICENSE SECTION
Meeting Date: 8/25/2020
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The applicant is proposing building a 9,100 square foot Dollar General retail store at 225 Hwy 7 West. The site is
currently a vacant lot.
The Planning Commission considered this item at the August 18, 2020 Planning Commission meeting. Nobody from
the Public spoke regarding this item. Dan Purvis, from Ratcliff Development spoke on behalf of Dollar General and
the project.
The Planning Commission inquired about the possible need for a fence between the residential zoning boundary and
the commercially zoned property. Staff indicated that a fence is required and it is required to be screened by
landscaping as well.
The Planning Commission unanimously recommended approval of the Site Plan.
BOARD ACTION REQUESTED:
Approval of Site Plan review.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15205
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN
LOCATED AT 225 HWY 7 WEST, HUTCHINSON, MN.
FACTS
1. Home State Bank is the owner of the lot at 1105 Benjamin Ave SE; and,
2. The subject property is legally described as: North Half, Hutchinson Block-10 Lots 10-11 & W 27.41'
ofS1/2S1/zofLot 12.
3. Ratcliff Development, LLC has applied for site plan approval for construction of a Dollar General
Retail Store located at 225 Hwy 7 West, Hutchinson MN.
4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well -planned,
stable urban conditions.
5. The Planning Commission met on August 18, 2020 and considered the request and recommended
approval of the site plan with the following conditions:
a. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance.
b. The applicant must obtain all appropriate permits from MnDOT regarding access and
stormwater.
c. Final landscape plans shall identify the size and species of the plantings and shall be
approved by the City Arborist.
d. SAC and WAC fees will be calculated and due at the time of building permit.
e. Approval of a SWMPP and erosion control permits are required prior to construction on site.
f. Stormwater Maintenance agreement must be signed and recorded by applicant.
g. Applicable permits are required prior to any construction starting on the site.
6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on August
25, 2020 and has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the site plan with the following conditions.
a. The proposed building and site improvements shall comply with the standards of the
C-4 district and the Zoning Ordinance.
b. The applicant must obtain all appropriate permits from MnDOT regarding access and
stormwater.
c. Final landscape plans shall identify the size and species of the plantings and shall be
approved by the City Arborist.
d. SAC and WAC fees will be calculated and due at the time of building permit.
e. Approval of a SWMPP and erosion control permits are required prior to construction
on site.
f. Stormwater Maintenance agreement must be signed and recorded by applicant.
g. Applicable permits are required prior to any construction starting on the site.
Findings of Fact — Resolution # 15205
225 Hwy 7 W. Site Plan
Page 2
APPLICABLE LAW
7. The site plan review request meets the following standards as required in Section 154.174 of the City
of Hutchinson Municipal Code:
CONCLUSIONS OF THE LAW
8. The proposed site plan preserves and promotes attractive, well -planned, stable urban conditions.
9. The requested site plan is consistent with the comprehensive plan.
10. The proposed use is not designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a site plan approval to allow construction of a Dollar General Retail Store at 225 Hwy 7 W,
Hutchinson, MN is approved.
Adopted by the City Council this 25t' day of August, 2020.
ATTEST:
Matthew Jaunich Gary T. Forcier
City Administrator Mayor
STAFF REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP
Date: August 13, 2020, for August 18, 2020, Planning Commission Meeting
Application: Site Plan for construction of Dollar General Retail store, 225 Hwy 7 W.
Hutchinson
Applicant: Ratcliff Development, LLC. Dan Purvis
SITE PLAN
The applicant is proposing building a 9,100 square foot Dollar General retail store at 225 Hwy 7
West. The site is currently a vacant lot.
City of Hutchinson
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Planning Commission — August 18, 2020
Site Plan Review
225 Highway 7 West
Page 2
GENERAL INFORMATION
Existing Zoning: C-4 Fringe Commercial District
Property Location: 225 Hwy 7 W.
Lot Size: 1.94 acres
Existing Land Use: Vacant
Adjacent Land Use: Residential, Commercial, and Vacant
Adjacent Zoning: C-4 and R-2
Comprehensive
Land Use Plan: Residential
Zoning History: Storage and warehouse facility CUP in 1983. Various outdoor
storage since 1983.
Applicable Regulations: Section 154.174
Building:
The building is proposed to be a 9,100 square feet steel structure (see building elevations attached).
Approximately 2/3 of the building is retail area and the other 1/3 is receiving, offices/breakroom
and restrooms.
Access, Circulation and Parking:
Access to the site will be come from Hwy 7. The applicant is working with MnDOT to secure all
of the necessary access permits and has had positive initial feedback on the access location. Site
circulation is straightforward. For deliveries, semi -trucks will drive in and turn to the west and
then back up to the north to the loading dock. The main customer entrance is on the south side of
the building and there are 19 parking stalls located in this area. There are an additional 1 I parking
stalls located on the east side of the building. The parking lot will have concrete curb and gutter
around the entire lot.
Setbacks:
The proposed building setbacks and requirements for the C-4 (Fringe Commercial) district are
identified below. The plans would meet the building setbacks as follows:
Required
Structure Setback
Structure Setback
Street Right of Way
25 feet
Meets or exceeds
Interior Lot Line
20 feet
Meets or exceeds
Residential zoning
boundary
50 feet
Meets or exceeds
Planning Commission — August 18, 2020
Site Plan Review
225 Highway 7 West
Page 3
Landscapingand Lighting.
The landscaping plan will be reviewed with the building permit. Lighting will have to be down
cast and not shine on adjacent properties.
Stormwater Management/Erosion Control:
The City requires that a Stormwater Management Agreement be executed and recorded by the
owner prior to commencing construction. This is required to be recorded for each parcel that a
structural stormwater BMP is installed on.
The developer is working with MnDOT to determine if they are going to be discharging
stormwater to MnDOT infrastructure or if they are going to be utilizing City infrastructure. As
noted above a Stormwater Management Agreement is required.
A City Excavation/Erosion Control Permit will be required in addition to a State NPDES
Construction Stormwater Permit.
Recommendation:
Staff recommends approval of the site plan review with the following findings and conditions:
1. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance.
2. The applicant must obtain all appropriate permits from MnDOT regarding access and
stormwater.
3. Final landscape plans shall identify the size and species of the plantings and shall be
approved by the City Arborist.
4. SAC and WAC fees will be calculated and due at the time of building permit.
5. Approval of a SWMPP and erosion control permits are required prior to construction on
site.
6. Stormwater Maintenance agreement must be signed and recorded by applicant.
7. Applicable permits are required prior to any construction starting on the site.
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HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements
Department: PW/Eng
LICENSE SECTION
Meeting Date: 8/25/2020
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change
Orders, Supplemental Agreements and/or Work Orders are proposed as noted:
- Change Order No. 6 — Letting No. 2/Project No. 19-02 — South Grade Road Corridor Improvements
This Change Order addresses the removal and replacement of bituminous wearing course by the Contractor and
other work items (traffic control, striping and joint adhesive) that needed to be addressed to accomplish this effort.
This Change Order does result in an increase to the Contract in the amount of $24,564.20. This action does not
change the Final Completion Date.
- Change Order No. 1 - Letting No. 4/Project No. 20-04 - This Change Order addressed the omission of Sediment
Control Log Type Wood Fiber from the SEQ. This Change Order does result in an increase to the Contract in the
amount of $2,783.00. This action does not change the Final Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Mi STATE AID FOR LOCAL TRANSPORTATION Rev. February2018
♦RTMENTIO CHANGE ORDER
TRANSRORIAT OF
SP/SAP(s) I SAP 133-130-002 1 MN Project No.:
I
Change Order No. 6
City of Hutchinson, 111 Hassan St SE, Hutchinson MN 55350
City Project No.
L2P19-02
Project Location South Grade Road SW, Hutchinson MN
Local Agency City of Hutchinson Local Project No. 1-2P19-02
Contractor R & R Excavating Contract No. L2P19-02
Address/City/State/Zip 1149 Hwy 22 South / Hutchinson / MN / 55350
Total Change Order Amount $ $24,564.20
Issue: The bituminous wearing course must be removed and replaced by the contractor, but other work items need to be addressed
to accomplish this effort.
Resolution: The City will be addressing other work items (traffic control, striping and joint adhesive) to accomplish the repaving.
Estimate Of Cost: (include any increases or decreases in contract items, any negotiated
or
force account items.)
**Group/f
unding Item No. Description
Unit
Unit Price
+or —
+or—
Quantity
Amount $
Category
Change
2563.601/0
LUMP
Order 6
0010
TRAFFIC CONTROL
SUM
$4,500.00
1
$4,500.00
Change
2021.501/0
LUMP
Order 6
0010
MOBILIZATION
SUM
$500.00
1
$500.00
Change
2331.603/0
Order 6
0070
JOINT ADHESIVE
LIN FT
$0.62
7510
$4,656.20
Change
2021.501/0
LUMP
Order 6
0010
MOBILIZATION
SUM
$750.00
1
$750.00
Change
2582.503/3
Order 6
0104
4" SOLID LINE MULTI COMP
LIN FT
$0.84
3615
$3,036.60
Change
2582.503/3
Order
0112
12" SOLID LINE MULTI COMP
LIN FT
$7.00
72
$504.00
Change
2582.503/3
Order
0124
24" SOLID LINE MULTI COMP
LIN FT
$8.00
80
$640.00
Change
2582.503/4
Order
0312
12" DOTTED LINE MULTI COMP GR IN (WR)
LIN FT
$12.00
85
$1,020.00
Change
2582.503/3
Order
0204
4" BROKEN LINE MULTI COMP
LIN FT
$0.84
320
$268.80
Change
2582.503/3
Order
04041
4" DOUBLE SOLID LINE MULTI COMP
LIN FT
$1.68
1505
$2,528.40
Change
2582.518/0
Order 6
20001
PAVEMENT MESSAGE MULTI COMP
SQ FT
$8.84
240
$2,121.60
Change
2582.518/0
Order 6
6000
CROSSWALK MULTI COMP
SQ FT
$6.35
636
$4,038.60
Net Change this Change Order
$24,564.20
**Group/funding category is required for federal aid projects
CO# 06 L2P19-02 SAP 133-130-002 - Page 1 of 2
Mi STATE AID FOR LOCAL TRANSPORTATION
♦RTMENT1O CHANGE ORDER
TRANSRORIAT OF
Rev. February 2018
SP/SAP(s) I SAP 133-130-002 1 MN Project No.:
I
Change Order No. 6
City of Hutchinson, 111 Hassan St SE, Hutchinson MN 55350
City Project No.
L2P19-02
Approved by Project Engineer: Kent Exner
Signed:
Date: Phone: 320-234-4212
Approved by Contractor: R & R Excavating
Signed:
Printed Name:
Date: Phone: 320-587-5918
DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the District State Aid Engineer is for
FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be
available.
This work is eligible for: _ Federal Funding _ State Aid Funding _ Local funds
District State Aid Engineer: Date:
CO# 06 L2P19-02 SAP 133-130-002 - Page 2 of 2
m1 STATE AID FOR LOCAL TRANSPORTATION
DEPARTMENT CHANGE ORDER
TRANSPORTATIONO
Rev. February 2018
SP/SAP(s) I NA I MN Project No.:
NA
Change Order No. 1
City of Hutchinson, 111 Hassan St SE, Hutchinson MN 55350
City Project No.
L4P20-04
Project Location Airport Area Utility Extensions (CAP) Edmonton Avenue SW to Airport Road
Local Agency City of Hutchinson Local Project No.
Contractor R & R Excavating Contract No. _
Address/City/State/Zip 1149 Hwy 22 South / Hutchinson / MN / 55350
Total Change Order Amount $ $2,783.00
�H 115), Hutchinson MN
L4P20-04
L4P20-04
Issue: This item was shown on the plans but was omitted on the SEQ (Statement of Estimated Quantity) sheet of the plans.
Resolution: Correct this omission by administering this change order.
Estimate
Of .
"Group/f
unding
+or—
Item No. Description Unit Unit Price
+or—
Quantity
Amount $
Category
Change
Order 1
2573.503
SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT $2.20 1150
$2,530.00
Change
LUMP
Order 1
1904.000
CONTRACTOR 10%ALLOWANCE SUM $253.00 1
$253.00
Net Change this Change Order
$2,783.00
**Group/funding category is required for federal aid projects
Approved by Project Engineer: Kent Exner
Signed:
Date: Phone: 320-234-4212
Approved by Contractor: R & R Excavating
Signed:
Printed Name:
Date:
Phone: 320-587-5918
CO# 01 L4P20-04 - Page 1 of 1
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/12/20 - 8/25/20
Check Date
---- ---------------------------------------------------------------------------------------------------------------------
08/14/2020
Check
EFT1275
Vendor Name
EFTPS
Description
------------------------------------------------------------------------------------------
Payroll 7/25/20 - 8/8/20
Amount
--------------------------
67,620.65
08/14/2020
EFT1276
Child Support
Payroll 7/25/20 - 8/8/20
577.29
08/14/2020
EFT1277
MN Dept of Revenue
Payroll 7/25/20 - 8/8/20
12,959.07
08/14/2020
EFT1278
Provident Life
Payroll 7/25/20 - 8/8/20
612.34
08/14/2020
EFT1279
PERA
Payroll 7/25/20 - 8/8/20
53,700.53
08/14/2020
EFT1280
TASC-Flex
Payroll 7/25/20 - 8/8/20
1,491.70
08/14/2020
EFT1281
TASC-H S A
Payroll 7/25/20 - 8/8/20
13,651.05
08/14/2020
EFT1282
ICMA
Payroll 7/25/20 - 8/8/20
3,308.52
08/14/2020
EFT1283
VOYA
Payroll 7/25/20 - 8/8/20
330.00
08/14/2020
EFT1284
MNDCP
Payroll 7/25/20 - 8/8/20
350.00
08/14/2020
211974
NCPERS
Payroll 7/25/20 - 8/8/20
336.00
08/14/2020
211975
HART
Payroll 7/25/20 - 8/8/20
602.54
08/14/2020
211976
WARD LAW OFFICE
SIGN &AWNING GRANT- EDA
1,000.00
08/25/2020
211977
A.M. LEONARD INC
HOES, RAKES -STREETS
181.07
08/25/2020
211978
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,044.61
08/25/2020
211979
VOID
VOID
-
08/25/2020
211980
ACE HARDWARE - 1790
REPAIR & MAINT SUPPLIES - FIRE DEPT
86.52
08/25/2020
211981
ACE HARDWARE - 1825
REPAIR & MAINT SUPPLIES - POLICE
50.57
08/25/2020
211982
ALEX AIR APPARATUS INC
ANNUAL SCBA COMPRESSOR SERVICE - FIRE DEPT
721.00
08/25/2020
211983
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
142.32
08/25/2020
211984
AMERIPRIDE SERVICES
8/10 CLEANING SERVICES - LIQUOR HUTCH
159.18
08/25/2020
211985
ANIMAL MEDICAL CENTER ON CROW RIVER
JULY PROCESSING/BOARDING FEES - POLICE
536.00
08/25/2020
211986
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,277.21
08/25/2020
211987
AUTO VALUE - GLENCOE
VARIOUS EQUIP PARTS - HATS
560.71
08/25/2020
211988
AUTO-CHLOR SYSTEM
DISHWASHER SUPPLIES - SR DINING
139.90
08/25/2020
211989
AXON ENTERPRISE, INC.
FLEET ROUTER ANTENNA - POLICE
256.77
08/25/2020
211990
BAILEY NURSERIES INC
TREES - STREETS
5,899.25
08/25/2020
211991
BALDWIN SUPPLY COMPANY
COMPOST BAGGER/CONVEYOR PARTS
1,484.67
08/25/2020
211992
BAUER BUILT INC
TIRES FOR STREETS EQUIPMENT
810.00
08/25/2020
211993
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
2,914.48
08/25/2020
211994
BENEFIT EXTRAS INC
COBRA ADMIN FEES
63.50
08/25/2020
211995
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
433.88
08/25/2020
211996
BETTER HALF EMBROIDERY
VARIOUS SHIRTS/SWEATSHIRTS - WATER
524.28
08/25/2020
211997
BFG SUPPLY CO
MWP PERLITE COARSE - COMPOST
6,240.15
08/25/2020
211998
BLUE VALLEY SOD
PEAT DELIVERIES - COMPOST
3,600.00
08/25/2020
211999
BRANDED SOLUTIONS
CUSTOM LOGOED DISPOSABLE MASKS - LIQUOR HUTCH
913.00
08/25/2020
212000
BRANDON TIRE CO
REPAIR & PARTS - PARKS
65.12
08/25/2020
212001
BRAUN INTERTEC CORP
GEOTECH EVALUATIONS - DALE ST, S GRADE RD - ENG
4,213.00
08/25/2020
212002
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
2O,306.03
08/25/2020
212003
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
29,797.64
08/25/2020
212004
CARD SERVICES
MISC SUPPLIES - MULTIPLE DEPTS
60.11
08/25/2020
212005
CENTRAL HYDRAULICS
EQUIPMENT PARTS - MULTIPLE DEPTS
82.72
08/25/2020
212006
CENTRAL LANDSCAPE SUPPLY
PAVE TECH, SUPER SAND, SPIKES - PARKS
566.90
08/25/2020
212007
CENTRAL MCGOWAN
ACETYLENE, HIGH PRESSURE - HATS, SEWER
161.20
08/25/2020
212008
CINTAS CORPORATION
CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS
181.47
08/25/2020
212009
CORE & MAIN LP
METERS & SPOOL PIECE - WATER, SEWER
955.37
08/25/2020
212010
CREEKSIDE SOILS
BITCON - PARKS
32.13
08/25/2020
212011
CROW RIVER SNO PROS
REFUND: CLOSED ELECTRICAL SITES - CAMPGROUND
250.00
08/25/2020
212012
CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
747.60
08/25/2020
212013
CUMMINS NPOWER LLC
MULTIPLE INSPECTIONS - POLICE
1,892.54
08/25/2020
212014
DAKOTA COUNTY SHERIFF'S OFFICE
LEGAL SUBPOENA CR191596
70.00
08/25/2020
212015
DANCO COMMERCIAL PAINTERS, INC
REC CENTER PROJECT
21,900.00
08/25/2020
212016
DAVE GRIEP CLEANING
CLEAN WINDOWS - LIQUOR HUTCH
45.00
08/25/2020
212017
DELL MARKETING L.P.
COMPUTER & COMPUTER SUPPLIES - IT
866.40
08/25/2020
212018
DOG -ON -IT -PARKS
GOOD HUMAN ROLL BAGS - PARKS
165.00
08/25/2020
212019
DPC INDUSTRIES INC
SODIUM HYPO -WATER
1,861.62
08/25/2020
212020
E2 ELECTRICAL SERVICES INC
RTU SWAP - HATS
317.17
08/25/2020
212021
ECOLAB PEST ELIMINATION
7/14 PEST CONTROL SERVICE - POLICE
64.93
08/25/2020
212022
EHLERS & ASSOCIATES INC
2019 TIF REPORTING FEES
2,875.00
08/25/2020
212023
ENVIRONMENTAL TOXICITY CONTROL
CHRONIC TOXICITYTESTING -WWTP
1,300.00
08/25/2020
212024
FAHRNER ASPHALT SEALERS LLC
APPLY SEALER & RE -STRIPE PARKING LOTS E & B1
20,167.20
08/25/2020
212025
FARM -RITE EQUIPMENT
STEERING COLUMN - PARKS
756.15
08/25/2020
212026
FASTENAL COMPANY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
328.71
08/25/2020
212027
FIRE SAFETY USA INC
KOCHECK LOCK COLLAR TANKER-4 - FIRE DEPT
75.00
08/25/2020
212028
FIRST ADVANTAGE LNS OCC HEALTH SOLU
EMPLOYEE DRUG TESTING
126.29
08/25/2020
212029
FUZE LOGISTICS SERVICES USA INC
6/12 CREEKSIDE FREIGHT TO FISK FARM
500.00
08/25/2020
212030
GAVIN, JANSSEN & STABENOW, LTD
JULY PROSECUTIONS- LEGAL
3,300.00
08/25/2020
212031
GEHRT, KENNETH
REFUND: SHELTER RENTAL @ ROTARY PARK
45.00
08/25/2020
212032
GERTENS
WESTERN RED CEDAR MULCH - COMPOST
3,095.00
08/25/2020
212033
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
392.04
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/12/20 - 8/25/20
Check Date
---------------------
08/25/2020
Check
------------------------
212034
Vendor Name
-----------------------------------------------------------------
HACH COMPANY
Description
-------------------------------------------------------------------------------------------------
VARIOUS CHEMICALS - WATER
Amount
--------------------------
1,836.73
08/25/2020
212035
HANSEN GRAVEL INC.
ROCK, DIRT, GRAVEL- MULTIPLE LOCATIONS
779.00
08/25/2020
212036
HANSON & VASEK CONSTRUCTION
REPLACE CURB & GUTTER FOR NEW PLAYGROUND - LIONS PARK
2,050.00
08/25/2020
212037
HEINTZ, GERALD
UB refund for account: 1-685-6280-2-01
18.28
08/25/2020
212038
HJERPE CONTRACTING
REPAIRS DONE NEAR STANDARD PRINTING & ELKS PARK
8,740.00
08/25/2020
212039
HUTCHFIELD SERVICES INC
AUGUST JANITORIAL SERVICES - HATS
1,415.00
08/25/2020
212040
HUTCHINSON CO-OP
FUEL &TIRE REPAIR- MULTIPLE DEPTS
7,645.96
08/25/2020
212041
HUTCHINSON HEALTH
EMPLOYEE DRUG TESTING
121.00
08/25/2020
212042
HUTCHINSON HEALTH
SITZ ASSESSMENT PAYOFF
296,226.97
08/25/2020
212043
HUTCHINSON UTILITIES
JULY UTILITIES 7/1 - 8/1120
65,275.70
08/25/2020
212044
HUTCHINSON UTILITIES
STREET LIGHT REPAIRS @ EAU CLAIR, SHADY RIDGE RD
4,272.36
08/25/2020
212045
HUTCHINSON WHOLESALE #1550
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
316.18
08/25/2020
212046
HUTCHINSON WHOLESALE #1552
REPAIR & MAINT SUPPLIES - PARKS
257.43
08/25/2020
212047
HUTCHINSON, CITY OF
STORM DRAINAGE 7/1 - 7/31120
6,651.96
08/25/2020
212048
1 & S GROUP, INC.
REC CENTER IMPRV - SERVICES THRU 7/31/20
500.00
08/25/2020
212049
I.M.S. SHARPENING SERVICE
CATCH BASIN REPAIR - STORM WATER
2,800.00
08/25/2020
212050
IDEAL SERVICE INC
MAINT ON WATER VFD'S - WATER
670.00
08/25/2020
212051
INTERNATIONAL CODE COUNCIL, INC.
ICC MEMBER DUES 6/1/20- 5/31/21
135.00
08/25/2020
212052
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERIES - HATS
359.85
08/25/2020
212053
ISD #423
JULY 2020 COMM ED CLASSES
18,696.41
08/25/2020
212054
J & B PALLET, LLC
PALLETS - COMPOST
4,984.00
08/25/2020
212055
J. P. AUSTIN ASSOCIATES INC
VERMICULITE - COMPOST
11,640.20
08/25/2020
212056
JACK'S UNIFORMS & EQUIPMENT
BOOTS, PANTS, BATTERY STICKS - POLICE
370.54
08/25/2020
212057
JAY MALONE MOTORS
BUMPER ASSY, COVER, LAMPASSY- PARKS
846.45
08/25/2020
212058
JEFFERSON FIRE & SAFETY INC
MORNING PRIDE TURNOUT COATS AND PANTS - FIRE DEPT
8,588.00
08/25/2020
212059
JLR GARAGE DOOR SERVICE
TRANSFORMER & LABOR - HATS
194.25
08/25/2020
212060
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
22,290.97
08/25/2020
212061
KAHNKE BROTHERS NURSERY
LANDSCAPING SUPPLIES- MULTIPLE DEPTS
1,492.47
08/25/2020
212062
KANDIYOHI COUNTY SHERIFF'S OFFICE
LEGAL SUBPOENA - CR19-0090
100.60
08/25/2020
212063
KATZER, RYAN M
UB refund for account: 1-924-2860-4-02
254.50
08/25/2020
212064
KILLMER ELECTRIC CO
INSTALL HOA SWITCHES TO CONTROL BLOWER- WWTP
711.05
08/25/2020
212065
KLOSS, TOM
UB refund for account: 3-926-0615-0-01
34.36
08/25/2020
212066
KRAUS, JEAN
REFUND: SHELTER RENTAL- KIWANIS PARK
45.00
08/25/2020
212067
KRIS ENGINEERING
PLOW CUTTING EDGES, INSERTS & BACK SUPPORTS - STREETS
4,832.16
08/25/2020
212068
L & P SUPPLY CO
NEW PARKS MOWER, MISC SUPPLIES
7,714.07
08/25/2020
212069
LARSON, KIRK
5HEETROCK REPAIR- CITY HALL
600.00
08/25/2020
212070
LEAGUE OF MN CITIES -INS TRUST
7/1 - 12/31 INSURANCE PREMIUMS
142,175.00
08/25/2020
212071
LITZAU, GARY
REFUND: SHELTER RENTAL- RIVERSIDE PARK
45.00
08/25/2020
212072
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
50,475.95
08/25/2020
212073
LOGIS
JULY SERVICES - MULTIPLE DEPTS
10,793.73
08/25/2020
212074
LYNDE & MCLEOD INC.
JULY YARDWASTE ACTIVITY- COMPOST
242.79
08/25/2020
212075
M-R SIGN
U CHANNEL POST & SIGNS - STREETS
2,365.84
08/25/2020
212076
MACQUEEN EQUIP LLC
STORM WATER EQUIPMENT COOLER FAN ASSEMBLY
417.66
08/25/2020
212077
MARCO TECHNOLOGIES, LLC
JULY COST PER PRINT- MULTIPLE DEPTS
564.48
08/25/2020
212078
MARTIN-MCALLISTER
FITNESS FOR DUTY EXAM - POLICE
2,000.00
08/25/2020
212079
MAYTAG LAUNDRY & CAR WASH
7/20 LAUNDRY SERVICES - EVENT CENTER
116.76
08/25/2020
212080
MCLEOD COUNTY PUBLIC WORKS
REPAIR TO HATS LOADER/SALT DAMAGE
5,489.11
08/25/2020
212081
MCLEOD COUNTY RECORDER
7/27 RESOLUTION FOR 327 & 479 HWY 7E - P/Z
46.00
08/25/2020
212082
MEDICA
SEPTEMBER MEDICAL INSURANCE
145,994.28
08/25/2020
212083
MEEKER WASHED SAND & GRAVEL
SAND - COMPOST
9,931.89
08/25/2020
212084
MEI TOTAL ELEVATOR SOLUTIONS
AUG-SEP SERVICE - LIBRARY
188.83
08/25/2020
212085
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
2,547.69
08/25/2020
212086
MINI BIFF
7/6-8/3 RENTAL @ STANASTASIA FIELD - PARKS
86.96
08/25/2020
212087
MINNCOR INDUSTRIES
MV TITLE SERVICE
35.00
08/25/2020
212088
MINNESOTA CONTINUING LEGAL EDUCATIO
MN STATE DIST COURT CIVIL PRACTICE DESKBOOK - LEGAL
60.50
08/25/2020
212089
MINNESOTA SECRETARY OF STATE
RENEW NOTARY COMMISSION - MV
120.00
08/25/2020
212090
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
1,237.90
08/25/2020
212091
MN DEPT OF TRANSPORTATION
COOP CONST AGREE #1034522: PARTIAL COST -MAIN ST PROJECT
2,532.20
08/25/2020
212092
MORGAN CREEK VINEYARDS
COST OF GOODS SOLD - LIQUOR HUTCH
312.00
08/25/2020
212093
NATIONAL NOTARY ASSOCIATION
NOTARY COMMISSION STAMPER - MV
72.25
08/25/2020
212094
NERO ENGINEERING LLC
JULY ENGINEERING SERVICES - MULTIPLE PROJECTS
24,030.00
08/25/2020
212095
NORTH CENTRAL BUS & EQUIPMENT INC
MINI CENTURY LED LIGHTBAR - ENGINEERING
591.54
08/25/2020
212096
NORTHERN BUSINESS PRODUCTS
OFFICE SUPPLIES - POLICE
15.37
08/25/2020
212097
NORTHERN SAFETY & INDUSTRIAL
LABELS, GLOVES - STREETS
611.33
08/25/2020
212098
NORTHERN STATES SUPPLY INC
FLOOR SWEEPER SUPPLIES - HATS
221.50
08/25/2020
212099
NUVERA
AUG PHONE SERVICES - VARIOUS DEPTS
6,054.55
08/25/2020
212100
O'REILLY AUTO PARTS
MISC EQUIPMENT PARTS - PARKS
371.66
08/25/2020
212101
OFFICE DEPOT
CHAIR MATS - CEMETERY
94.58
08/25/2020
212102
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
3,415.50
08/25/2020
212103
PEN & INC.
PLATE INSPECTION &TRANSFER - COMPOST
974.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/12/20 - 8/25/20
Check Date
---- ---------------------------------------------------------------------------------------------------------------------
08/25/2020
Check
212104
Vendor Name
PEOPLEREADY INC
Description
------------------------------------------------------------------------------------------
CREEKSIDE TEMP STAFFING
Amount
--------------------------
2,320.64
08/25/2020
212105
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
2O,082.62
08/25/2020
212106
POSTMASTER
AUG SR NEWSLETTERS - SR CENTER
132.00
08/25/2020
212107
PREMIUM WATERS
AUG SERVICE - PARKS
8.00
08/25/2020
212108
QUADE ELECTRIC
BATTERIES, BULBS - POLICE
250.75
08/25/2020
212109
QUILL CORP
TOWELS, WIPES - RECCENTER
91.97
08/25/2020
212110
REINER ENTERPRISES INC
7/28 CREEKSIDE FREIGHT
441.97
08/25/2020
212111
RICE COMPANIES, INC.
REMOVE/REPLACE BI-FOLD DOOR - REFUSE
28,778.00
08/25/2020
212112
RITUAL BEVERAGE COMPANY LLC
COST OF GOODS SOLD - LIQUOR HUTCH
401.52
08/25/2020
212113
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
377.56
08/25/2020
212114
SANKEN, CHERYL
REFUND: SHELTER RENTAL @ NORTHWOODS
45.00
08/25/2020
212115
SIGMA CONTROLS, INC.
170 FT SUB CABLE - WATER
1,175.00
08/25/2020
212116
SIMONSON LUMBER CO
VARIOUS LUMBER & PARTS - PARKS
2,120.19
08/25/2020
212117
SITEONE LANDSCAPE SUPPLY
INSECTICIDE, HERBICIDE - PARKS
1,560.10
08/25/2020
212118
SMITH, MATT
UB refund for account: 3-340-3800-3-01
257.41
08/25/2020
212119
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
25,141.97
08/25/2020
212120
STANDARD PRINTING-N-MAILING
VARIOUS POSTAGE & BILLING
1,314.08
08/25/2020
212121
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
704.17
08/25/2020
212122
STARWIND SOFTWARE INC
DELL DRIVE IN SOFTWARE - MULTIPLE DEPTS
2,092.00
08/25/2020
212123
STATE OF WISCONSIN
LICENSE &TONNAGE - COMPOST
211.63
08/25/2020
212124
STREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
6,851.92
08/25/2020
212125
TALLEN & BAERTSCHI
1 YR SUBSCRIPTION - POLICE
170.00
08/25/2020
212126
TECH SALES
OPTIMA CVE-16 REFRIGERATED INFLUENT SAMPLER - WWTP
6,166.00
08/25/2020
212127
THOMSON REUTERS-WEST
JULY WEST INFO CHARGES - LEGAL & POLICE
1,216.05
08/25/2020
212128
TITAN MACHINERY
SERVICE & REPAIR TO COMPOST WHEEL LOADER
4,682.17
08/25/2020
212129
VOID
VOID
-
08/25/2020
212130
UNUM LIFE INSURANCE CO OF AMERICA
AUGUST LIFE INSURANCE
2,728.37
08/25/2020
212131
VERIZON CONNECT NWF, INC.
JUL PHONE SERVICES - STREETS
80.95
08/25/2020
212132
VERIZON WIRELESS
JUL 03 - AUG 02 PD PHONE SERVICES
39.39
08/25/2020
212133
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
17,241.55
08/25/2020
212134
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
437.14
08/25/2020
212135
VIKING SIGNS & GRAPHICS INC
SIGNS & DECALS - COMPOST
730.00
08/25/2020
212136
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
3,831.49
08/25/2020
212137
VIVID IMAGE
ANNUALSAFE&SOUND - IT
480.00
08/25/2020
212138
WASTE MANAGEMENT OF WI -MN
JULY REFUSE DUMPING
8,024.25
08/25/2020
212139
WATERVILLE FOOD & ICE
COST OF GOODS SOLD - LIQUOR HUTCH
477.37
08/25/2020
212140
WEST CENTRAL SANITATION INC.
JULY RESIDENTIAL REFUSE
48,583.89
08/25/2020
212141
WEST CENTRAL SHREDDING
PAPER SHREDDING, CD'S, LICENSE PLATES - POLICE
201.00
08/25/2020
212142
WILSON'S NURSERY INC
TREES - STREETS
388.30
08/25/2020
212143
WINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
3,368.14
08/25/2020
212144
WM MUELLER& SONS
3/811 FINE ASPHALT 6.5% - STREETS
1,990.80
08/25/2020
212145
ZARNOTH BRUSH WORKS INC
MOBIL POLY CABLEWRAP BROOM REFILL - STORM WATER
464.00
Total - Check Disbursements:
$ 1,239,959.07
Department Purchasing Card Activity- July 2020
Date
Dept
Vendor Name
Description
Amount
07/01/2020
PARK AND REC
AMAZON
Office Supplies
17.98
07/06/2020
PARK AND REC
ST. PAUL SAINTS BASEBALL
Saints Ticket Refund
(887.36)
07/13/2020
PARK AND REC
AMAZON
Pitching Rubbers
78.64
07/16/2020
PARK AND REC
AMAZON
LED Wall Pack
89.99
07/20/2020
PARK AND REC
AMAZON
Baseballs
64.76
07/24/2020
PARK AND REC
DISCRAFT
Ground Sleeves
82.36
07/27/2020
PARK AND REC
AMAZON
Brushless Drill
110.09
07/03/2020
CREEKSIDE
SPS COMMERCE
June 2020 SPS fees for Bomgaars
89.00
07/03/2020
CREEKSIDE
DEPT OF AGRICULTURE
South Dakota fertilizer registration
103.00
07/06/2020
CREEKSIDE
KELLY REGISTRATION SYSTEM
North Dakota fertilizer registration
109.20
07/09/2020
CREEKSIDE
AMAZON
iPhone screen protectors - Dan and Andy
9.98
07/13/2020
CREEKSIDE
TARGET
Break room cleaning supplies
13.47
07/13/2020
CREEKSIDE
MN NURSERY& LANDSCAPE ASSOC
Annual membership dues
627.00
07/14/2020
CREEKSIDE
REOTEMP INSTRUMENTS
Temperature probe
197.00
07/14/2020
CREEKSIDE
REOTEMP INSTRUMENTS
Temperature probe
197.00
07/14/2020
CREEKSIDE
NI NDA FFALTON
Nebraska fertilizer registration
5.12
07/14/2020
CREEKSIDE
DEPT OF AGRICULTURE
Partial refund of SD fertilizer registration
(50.00)
07/20/2020
CREEKSIDE
WEATHERTECH DIRECT LLC
Front/rear floor liners for pickup #377
244.71
07/21/2020
CREEKSIDE
AMAZON
Seat covers for pickup #377
20.96
07/23/2020
CREEKSIDE
SPS COMMERCE
Jun 2020 SPS fees for United Hardware Bomgaars
292.60
07/01/2020
FINANCE
GOVT FINANCE OFFICERS ASSN - GFOA
2019 GFOA Cent Application
460.00
07/06/2020
FINANCE
AMAZON
(Phone lightning cable - Legal
13.99
07/08/2020
FINANCE
AMAZON
Storage Boxes for Legal
41.40
07/21/2020
FINANCE
AMAZON
COVID supplies - hand sanitizer
46.56
07/23/2020
FINANCE
AMAZON
COVID supplies - disposable masks 300 qty
263.88
07/23/2020
FINANCE
AMAZON
City center compressed gas dusters
33.30
07/27/2020
FINANCE
WAL-MART
City Center soda machine refill
103.64
07/27/2020
FINANCE
AMAZON
COVID supplies - Crowd control stanchions
108.78
07/27/2020
FINANCE
AMAZON
COVID supplies -face masks for DMV
56.97
07/27/2020
FINANCE
AMAZON
COVID supplies - security door stoppers
25.98
07/28/2020
FINANCE
AMAZON
COVID supplies - foot pull door openers
85.25
07/29/2020
FINANCE
AMAZON
City center office supplies
130.50
07/29/2020
FINANCE
AMAZON
DMV office supplies
36.93
07/30/2020
FINANCE
AMAZON
City Center envelopes 500 qty
14.99
07/31/2020
FINANCE
AMAZON
COVID Supplies - neck gators for Police
136.74
07/08/2020
LIQUOR HUTCH
ACE HARDWARE - 1315
Replacement extension cord
12.99
07/14/2020
LIQUOR HUTCH
ACE HARDWARE - 1315
Cleaning Supplies
9.08
07/15/2020
LIQUOR HUTCH
ACE HARDWARE - 1315
Hardare to put up signs for e-commerce on outside of building
7.23
07/15/2020
LIQUOR HUTCH
ACE HARDWARE - 1315
Hardare to put up signs for e-commerce on outside of building
1.32
07/16/2020
LIQUOR HUTCH
RETAIL INFORMATION TEC
Monthly cloud retailer fee
213.75
07/23/2020
LIQUOR HUTCH
TARGET
Cleaning Supplies
19.40
07/23/2020
LIQUOR HUTCH
AMAZON
COVID Supplies - face masks
142.32
07/23/2020
LIQUOR HUTCH
EIG CONSTANTCONTACT.COM
E-mail blast advertising
70.00
07/27/2020
LIQUOR HUTCH
AMAZON
COVID Supplies - tray for entrance to hold masks, sanitizer
13.97
07/28/2020
LIQUOR HUTCH
AMAZON
COVID Supplies - face masks
129.36
07/30/2020
LIQUOR HUTCH
MENARDS HUTCHINSON
COVID Supplies - face masks
218.06
07/30/2020
LIQUOR HUTCH
AMAZON
COVID Supplies - sanitizer for entrance
226.00
07/01/2020
PUBLIC WORKS
AMAZON
WTP Sensors
54.00
07/02/2020
PUBLIC WORKS
AMAZON
WTP Table
45.09
07/03/2020
PUBLIC WORKS
PAYPAL
Cell phone case
12.89
07/03/2020
PUBLIC WORKS
PAYPAL
Cell phone case
9.95
07/07/2020
PUBLIC WORKS
POLLUTION CONTROL AGENCY
Biosolids License Refresher - Randy C.
100.00
07/10/2020
PUBLIC WORKS
POLLUTION CONTROL AGENCY
Biosolids License Refresher- Bruce F.
100.00
07/16/2020
PUBLIC WORKS
ARROW TERMINAL LLC
Electrical Wiring Supplies
225.89
07/21/2020
PUBLIC WORKS
SOUTHCO INC.
WW Drum Screen Parts
397.62
07/28/2020
PUBLIC WORKS
PAYPAL
WW Safety Equipment
62.68
07/28/2020
PUBLIC WORKS
PAYPAL
WW Blower Replacement
2,671.00
07/31/2020
PUBLIC WORKS
PAYPAL
WTP Pump Replacement
1,639.70
07/31/2020
PUBLIC WORKS
PAYPAL
WW ID Tag Clips
20.45
07/28/2020
ADMIN
LOGMEIN GOTOMEETING
GoToMeeting App for Interviews
155.34
07/01/2020
MOTOR VEHICLE
ORC NMLS
Fee for operating the ATM machine
102.50
07/13/2020
EDA
LOGMEIN GOTOMEETING
GoToMeeting toll free usage
18.39
07/16/2020
POLICE
AMAZON
Batteries
20.49
07/21/2020
POLICE
ZOLL MEDICAL CORPORATION
Defib batteries
64.73
07/27/2020
POLICE
AMAZON
Command post and laminating
63.75
07/29/2020
POLICE
ZOLL MEDICAL CORPORATION
Defib battery
64.73
07/02/2020
FIRE
CASH WISE FOODS
Station first aid kit supplies
22.83
07/24/2020
FIRE
CASH WISE FOODS
Bottled drinking water
47.76
07/02/2020
IT
AMAZON
Phone case and cords for RAnderson
11.93
07/09/2020
IT
AMAZON
Phone case for MSchumann
39.95
07/13/20201
IT
AMAZON
Speaker phone for back door access
196.94
Department Purchasing Card Activity- July 2020
Date
Dept
Vendor Name
Description
Amount
07/15/2020
IT
AMAZON
UPS for Hats network
280.17
07/15/2020
IT
AMAZON
Speakers for Amanda and Cindy
53.98
07/15/2020
IT
WEB NETWORKSOLUTIONS
URL for hutchonpurpose
899.70
07/15/2020
IT
WEB NETWORKSOLUTIONS
URL for Acityonpurpose
899.70
07/15/2020
IT
WEB NETWORKSOLUTIONS
URL for hutchinsononpurpose
449.85
07/21/2020
IT
BESTBUY
Ipads for electric crews
1,299.98
07/22/2020
IT
4STARTECHIN
AP for electric car
182.31
07/23/2020
IT
AMAZON
Cat 5e spool plenum rated
149.95
07/28/2020
IT
LOGMEIN GOTOMEETING
toll free for GoToMeeting
10.79
07/28/2020
IT
WEB NETWORKSOLUTIONS
Private registration for Park and Rec URL
29.98
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
31.70
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
639.27
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
311.70
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
31.70
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
26.42
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
26.42
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
10.57
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
42.27
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
36.98
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
68.68
07/29/2020
IT
ZOHO CORPORATION
Manage Engine Help Desk
63.40
07/29/2020
IT
AMAZON
Aruba AP mount
17.43
07/30/2020
IT
BESTBUY
Ipad for Electric crews
549.99
07/30/2020
IT
AMAZON
Velcro for cable management
13.57
07/31/2020
IT
AMAZON
Fire Proof safe for backup tapes
389.65
07/31/2020
IT
AMAZON
Spare keyboards
69.15
Total - P-Card Disbursements:
16,771.81
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Approve/Deny proposal from Contregrity Group for Construction Management
Department: Administration
LICENSE SECTION
Meeting Date: 8/25/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As we move in to design and construction efforts on the new police station, city staff is recommending that we bring
on a construction manager to assist the City with the project.
The role of the construction manager is to assist the City from project inception, including cost estimating and analysis
during the design phase, through actual construction and final warranty closeout. The Construction Manager will work
closely with the Architect/Engineer and City Staff.
City staff conducted 5 interviews with construction management firms from throughout Minnesota. It was the
consensus of those participating in the interviews to recommend that we hire Contegrity Group to be our construction
manager. The Contegrity Group has extensive knowledge of the area and they have a large portfolio of doing work on
law enforcement centers. The Contegrity Group comes highly recommended by the McLeod County Board having
worked on their jail project and their current efforts on the government center.
I have included some information on the firm's background and additional information on the company can be viewed
at www.contegritygroup.com. I have also included a copy of their proposal which includes costs for pre -construction,
construction, and post -construction work.
Staff recommends approval.
BOARD ACTION REQUESTED:
Approve/Deny proposal from the Contegrity Group for construction management services for the next phase of
design/build on a new Police Station
Fiscal Impact: $ 359,200.00 Funding Source: Capital Improvement Plan
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Company / Firm Background
CONTEGRITY GROUP was established in August 2006 in the
spirit of providing clients with pure construction management. This
philosophy provides owners/clients a financially beneficial alternative
to the general contractor arrangement while receiving a professional
construction process.
t
lime.r ,
As construction manager, the role is to assist owners/clients from project inception, including cost
estimating and analysis during the design phase, through actual construction and final warranty
closeout. By communicating with the entire design team clearly and openly throughout the project,
saving time and money along with keeping the project within scope and budget is the end result.
After project completion, Contegrity Group also continues to keep in close communication with
owner/client through warranty phase, the 11-month walk-through, and beyond. This concept
ensures our owners/clients have an experienced advocate to professionally guide them through the
construction process with total collaboration - saving time and money.
In essence, our approach places us on the same side of the table as the City, not the contractors. We
become a member of the City's team and are looking after your interests. By self -performing
construction work, it is our opinion that it crosses the line on why a Construction Manager is being hired.
In addition, being Contegrity Group is not competing with local companies, it enables Contegrity Group to
obtain the best price through competitive bidding. Our commitment to the Agency Construction
Management method allows the City to make informed decisions based on your objectives while at the
same time knowing Contegrity Groups allegiance to the City is not waivered.
Since the company's inception the staff number has grown to sixteen (16),
now providing the company with an even greater all -encompassing
diversity of experience in building projects. Based in Little Falls,
Minnesota, Contegrity Group also has a sizeable portfolio of completed
Minnesota projects with experiences that include police departments, fire
halls, city hall offices, public works facilities, jail facilities, law enforcement
centers, judicial and courts facilities, county government centers, and
health and human services buildings. It is with this knowledge base and
skill level that we can ensure a well -managed, quality and successful
project to be delivered to the City of Hutchinson.
Principals (left to right):
• Larry Filippi (Vice President)
• Mike Filippi (Vice President)
• Travis Fuechtmann (Vice President)
• Pete Filippi (President)
City of Hutchinson
CMa Services Fee/Cost Proposal
Firm. Name: CONTEGRITY GROUP, INC.
August 1, 2020
PRE -CONSTRUCTION
ESTIMATED 8 MONTH
DURATION
Description
Quantity
Unit
Unit Cost
Total
Project Executive, Principle in Charge
HRS
General Superintendent
HRS
Superintendent
HRS
Senior Project Manager
HRS
Project Manager
HRS
Field Engineer
HRS
Safety Director
HRS
Administrative Assistance
HRS
Estimator
HRS
Subtotal Preconstruction Staff
10,000.00 (Fixed
Lump Sum Fee
CONSTRUCTION
ESTIMATED 12 MONTH CONSTRUCTIONS
SCHEDULE
Description
Quantity
Unit
Unit Cost
Total
Project Executive
HRS
same as PM
General Superintendent
FIRS
NA
Superintendent- (Full Time)
(Includes Reimbufsables)
2,080
HRS
95.77
199,200.00
Senior Project Manager
HRS
same as PM
Project Manager
HRS
included in CM Fee
Field Engineer (assistant project manager)
HRS
included in CM Fee
Safety Director
HRS
included in CM Fee
Administrative Assistance
HRS
included in CM Fee
Subtotal Construction Staf
199,200.00
Construction Management Fee 150,000.00
(Based on AN ESTIMATED construction cost 1.88%
(fixed lump sum fee)
of $8,000,000)
See following page for details on establishment of fees/rates above
FEE & RATE SUMMARY
RE -CONSTRUCTION SERVICES:
The Lump Sum fee includes all staff time, travel & reimbursables
CONSTRUCTION:
Hourly Rate Calculation
Project Superintendent
Travel/Lodging/Meals
12 Month Total
Hourly Rate (2,080 hrs.)
CONSTRUCTION MANAGEMENT
CM Fee Break Down
Bidding/Contract Award/Job Start Up
Construction
Warranty (to be billed at 12 mos. post occupancy)
Travel Expenses
172,800.00
26,400.00
199,200.00
95.77
7,500.00
130,000.00
7,500.00
5,000.00
150,000.00
Fees to be invoiced in equal monthly installments over the course of each respective phase. In an effort to show our
commitment to the City of Hutchinson, we have dedicated a portion of fee for follow up on warranty items that come
up during the first Vear of occupancy.
GENERAL CONDITIONS: Contegrity Group, Inc. does not mark up General Conditions items. General Condition
items are received, compiled and passed along to the owner for direct payment to the vendor. All General
Condition items are secured by the Construction Manager on behalf of the Owner. The following is a list of typical
General Condition items which are not part of this fee proposal: Jobsite office trailer, phone/internet for jobsite office,
copies, postage, temp toilets, temp power, temp water, temp heat, building permits, equipment rental, surveying, trucking,
testing, construction signs, temp roads, temp enclosures, safety barricades, temp fencing, storage facilities, clean up,
rubbish removal, snow removal, blueprinting (including distribution cost), security, photographs, gas & oil, dewatering, fire
protection, moving expenses, etc. If Cgi was to provide the jobsite trailer, our monthly rate, which includes delivery,
setup/removal & steps is $550.00/month
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Approve/Deny proposal from Wold for next phase of design on Police Station
Department: Administration
LICENSE SECTION
Meeting Date: 8/25/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
With the purchase of the Econo Foods Property now being complete, city staff is ready to move forward with design
and construction efforts on the new police station. With that thought in mind, City Staff is recommending that the City
Council continue to work with the Wold Architect as our architect/engineer on this project.
Attached for your consideration is an updated proposal from Wold on providing architectural and engineering services
from design through construction. The cost is $417,000 plus reimbursable expenses estimated to be around $15,000.
BOARD ACTION REQUESTED:
Approve/Deny Proposal from Wold Architects for the next Phase of Design on a new Police Station
Fiscal Impact: $ 417,000.00 Funding Source: Capital Improvement Plan
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
July 28, 2020
Matt Jaunich, City Administrator
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Re: New Police Facility
Commission No. 182180
Dear Matt:
It was great talking to you and the Core Planning Group regarding the next phase of design for the
new police facility. I did want to follow up with you on next steps for design and schedule. Given
the amount of time from our last design meetings, we would like to spend time with the Chief
confirming program and refine the solution as the next first step. Overall, I think we should plan
for the following design schedule:
• Construction Manager selection — August 2020.
• Commence PD detailed design — September 2020 through October 2020.
• Cost Estimating (in collaboration with CM) — October 2020.
• Contract Documents — October 2020 through January 2021.
• CM Review and Cost Estimating — January 2021.
• Finalize Documents for Bidding — February 2021.
• Approval of Council for Bidding — March 2021.
• Award of Contracts — April 2021.
• Construction — May 2021 through May 2022.
I would also like to follow up with you on our fees as we move forward. As we had talked
previously, the construction cost is likely higher than the original $7,000,000 previously estimated
due to the current estimated size of the facility and overall inflation. Utilizing the 30,000 sq. ft.
program and around $260 to $270/ square foot, we believe the construction costs would be between
$7.8 million to $8.1 million. For fee purposes, I recommend utilizing $8,000,000 for establishing final
fees.
$8,000,000 (construction cost) x 6% (fee basis) _ $480,000 Total Fee
Credit for previous SD Fee = $63,000
Total Proposed Fixed Fee (Final Design through Construction) _ $417,000
Customary reimbursable expenses would be in addition to this fee and are estimated to be
approximately $15,000.
Please call me if you have questions regarding this approach.
Sincerely,
Wold Architects and Engineers
)CkAsm'--�
John McNamara I AIA, LEED AP
Partner
cc: Melissa Stein
Wold Architects and Engineers
332 Minnesota Street, Suite W2000
Saint Paul, MN 55101
woldae.com 1 651227 7773
PLANNERS
ARCHITECTS
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Approve/Deny Resolution 15204 - Adopting Logo, Tagline & Usage Standards
Department: Administration
LICENSE SECTION
Meeting Date: 8/25/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Back in August of 2019, the City Council hired Chandlerthinks to conduct a marketing and branding study for the city
of Hutchinson. That work began in September of 2019 and recently concluded with their final report that was received
by the City in late July of this year.
City staff will be providing a short presentation on the proposed new logo, tagline and usage standards at the meeting
on Tuesday. Following the presentation, staff will be asking the Council to consider approving Resolution 15204,
essentially adopting the new logo, tagline and usage standards for the City.
BOARD ACTION REQUESTED:
Approve/Deny Resolution 15204 - A resolution adopting the City of Hutchinson's Logo, Tagline and Usage Standards
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 15204
RESOLUTION ADOPTING THE CITY OF HUTCHINSON'S LOGO, TAGLINE
AND USAGE STANDARDS
WHEREAS, the city of Hutchinson has had various logos since its inception and the
current official logo since the mid-1990s; and
WHEREAS, the City Council adopted a strategic plan in 2018 and one of the goals of that
plan was to look at a logo redesign; and
WHEREAS, the City hired Chandlerthinks in August of 2019 to develop a community
branding initiative with a marketing strategy to assist city staff and elected officials in
promoting the city of Hutchinson; and
WHEREAS, within that initiative there was a goal to create a new Hutchinson logo and
tagline; and
WHEREAS, the City Council, staff, and public provided input into the initiative and a
final report was presented to the City in late July of 2020; and
WHEREAS, the City Council wishes to formally adopt a logo, tagline, and usage
standards to ensure that the branding and marketing of Hutchinson are consistent and of
high quality;
NOW THEREFORE BE IT RESOLVED that the City Council of Hutchinson,
Minnesota approves and adopts the official city of Hutchinson logo and branding standards
per the artwork and document attached hereto.
FURTHERMORE BE IT RESOLVED that the City's official tagline will be "A City on
Purpose".
Adopted by the City Council this 25 h day of August 2020.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
u
HUT HINSrN
A CITY ON PURPOSE.
These graphic standards were developed as a method for
protecting the graphic brand of Hutchinson, Minnesota. It is
important to consult with and follow the enclosed guidelines to
maintain the integrity of the brand. If you need any additional
information or guidance, please contact:
Matt Jaunich, ICMA-CM
Communications Manager
C: (320) 234-4241
F: (320) 234-4240
mjaunich@ci.hutchinson.mn.us
1 1 1 Hassan Street SE
Hutchinson, MN 55350-2522
Prepared by Chandlerthinks
FULL COLOR LOGO
The logo may be represented in
full color using either the 2 spot colors,
4 color process printing techniques,
or RGB for on -screen use.
ONE COLOR LOGO
mr_ -�
One color versions include
Blue PMS 308, Cool Gray 8,
or Black. Any color from the family
of colors provided on page 3 can
also be used.
LOGO WITH TAGLINE
The logo can be used with the tagline
below.
LOGO ON COLOR
u
ON no
ow no
HUTCHINSON
u
HUTCHINSON
u
HUTCHINSON
u
u
C
HUTCHINSON
HUTCHINSON
A CITY ON PURPOSE.
r
The contrast must be sufficient when
00 Eft 00 Eft
printing a color version of the logo on a go oft go oft
photo or color background. One color HUTCHINSON HUTCHINSON
or 2 color versions can be used.
LOGO REVERSED
The white -reversed version
is preferred when the logo is
printing on a dark photo or color
background.
PRIMARY COLOR PALETTE
PMS 1807 PMS 130 PMS 455 PMS 349 PMS 308
TYPEFACES
HEADLINE: Nimbus Bold
The quick brown fox jumps over the lazy dog
ABCDEFGH IJ KLM NOPORSTUVWXYZ
abcdefghijklmnopqrstuvwxyz 0123456789!@#$%"&*()
SPECIAL HEADLINE: Alana
�eyc/u�CM�Z �� afJn� `(ax 1umplt a11te'A e ��z(Y-(k,X GwCq6 (PQ ��j'c�aq n )n A )
aeg
0�23�1%7(y91(W#$%^&*0
BODY COPY: Nimbus Sans Family
The quick brown fox jumps over the lazy dog
ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz 0123456789!@#$%^&*()
The quick brown fox jumps over the lazy dog
ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz 0123456789!@#$%^&*()
OFFICE USE: Tahom,
The quick brown fox jumps over the lazy dog
ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz 0123456789!@#$%^&*()
Cool Gray 8
ICON ONLY
The icon can be used by itself to
represent Hutchinson.
DEPARTMENT USE
The logo can be used with
department names replacing the
tagline using Nimbus Regular.
ow N"
00 N"
u
HIV CHIN"'
PUBLIC WORKS AND ENGINEERING
RECOMMENDED SPACING
m
No other object should be placed within the safe area around the logo as specified below.
The safe area around
the logo should be at least
1 /4 inch or equal to the letter
height of "HUTCHINSON."
MINIMUM SIZE
The logo may not be used smaller than
1/2 an inch in order to retain readability.
TAGLINE USE
The logo with tagline should be presented
as shown. The tagline can also be used as a
background graphic element using Gotham
Black font (see below).
----- Y.25„
l,!T__CHMSO_N
.257'
5" L>
C
HUTCHINSON
u
HUTCHINSON
A CITY ON PURPOSE.
.25"
u
C
HUTCHINSON
DO NOT use any unofficial colors or any combination of colors
different than the official logo colors.
HUTCHINSON
DO NOT delete, add or adjust any element of the
logo.
u
on
HUTCHINSON
DO NOT rotate or flip the logo.
Um eturehentias quiam, conmisimil
inis et es etur modion pa qui alit, vo
lore net rest, sit pos ant voluptia vol
orerit lam acidis cusanim1s!0dol1ohr6 mo
vel inisto molupta volum invenimpor C
ro cum fugit resecto magnam am atit
DO NOT screen the logo or use the logo behind
text.
DO NOT print the logo on a dark background
or image.
u
NEw
HUTCHI SON
DO NOT add unofficial copy or graphics covering
any part of the logo.
u
HUTCHINSON
DO NOT change the proportions of the logo.
u
__
HUTCHINSON
DO NOT try to recreate this logo. Use only the artwork
provided. Elements of the font have been adjusted and
should not be typeset or replaced with any other font.
u
_ _
MAIN STREET FESTIVAL
DO NOT alter the logo for any other unapproved entity.
COLORS
Production of artwork by different techniques may require the
use of different color matching systems.
For the most consistent use of corporate colors the
recommended breakdowns are as follows:
PRINTING
Pantone® (PMS)
Red
PMS 1807
Yellow
PMS 130
Brown
PMS 455
Green
PMS 349
Blue
PMS 308
Gray
Cool Gray 8
4-Color Process (CMYK)
Red 3906528
Yellow 0321000
Brown 18309459
Green 85 3 1 91 44
Blue 100 10 1 0 52
Gray 44 34 1 29 10
FILE USAGE
Use of digital artwork in different applications
requires the use of different digital file formats.
To ensure the best quality reproduction, the
following file format uses are suggested:
WORD
.EPS
.BMP
.JPG
.GIF
.TIF
POWER POINT
.PNG
.BMP
.JPG
.GIF
.TIF
WEB (HTML)
RG B
.JPG
Red
164 52 58
GIF
Yellow
242 169 0
Brown
105 91 36
INDESIGN
Green
4 106 56
EPS
Blue
0 88 124
TIF
Gray
136 1 139 1 141
ON -SCREEN
Web -Safe (HEX)
Red
A4343A
Yellow
F2A900
Brown
695B24
Green
046A38
Blue
00587C
Gray
888B81D
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Calling a Special Workshop Meeting for 4.30 pm on September 22
Department: Administration
LICENSE SECTION
Meeting Date: 8/25/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is looking for the City Council to call a special workshop meeting for 4:30 p.m. on September 22. The Coalition of
Greater Minnesota Cities (CGMC) would like to give their annual update to the City Council. Bradley Peterson of the
CGMC will be present to give the update.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4:30 p.m. on September 22 for the annual update of the Coalition
of Greater Minnesota Cities
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, June 24, 2020
Call to order — 3:00 p.m.
President Don Martinez called the meeting to order. Members present: President Don
Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty
Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Attorney Marc Sebora;
Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Wendorff, second by Commissioner Hanson to approve
the Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
GM Carter presented the Financial Statements. On the Electric Division, net loss
increased by $189,455 mostly due to decreased revenues. Usage was up in the
residential class but down in the commercial classes. About 35% of the decrease
in revenue can be attributed to no power cost adjustment in 2020 compared to the
PCA bringing in an additional $74K in 2019. On the Natural Gas Division, May 2020
financial numbers are very similar to May 2019 but HUC remains below 2019
consumption levels due to a much warmer first quarter in 2020.
Motion by Commissioner Cheney, second by Commissioner Morrow to approve the
financial statements. Motion carried unanimously.
4. Open Forum
5. Communication
a. City Administrator — Matthew Jaunich — Absent
b. Divisions
i. Dan Lang, Engineering Services Manager — Absent
ii. Dave Hunstad, Electric Transmission/Distribution Manager— Absent
iii. Randy Blake, Production Manager — Absent
iv. John Webster, Natural Gas Division Director — Absent
v. Jared Martig, Financial Manager- Absent
c. Human Resources - Brenda Ewing — Absent
d. Legal — Marc Sebora —
Nothing to report
e. General Manager — Jeremy Carter
i. Keeping up on projects and catching up on maintenance.
ii. EV Charger is ready to go. Looking at possibly a July install date but
dependent on street project.
iii. Unpaid collectable balance update. Energy Assistance agencies are being
used.
iv. Looking for approval of the Continuity of Operations Plan during the July
Commission meeting.
v. Would like to have a Solar Discussion with each of the Commissioners within
the next few weeks. Please look at schedules to arrange a time to meet.
vi. Uponor is interested in the Bright Energy Solutions program. Discussions
need to be held on if HUC should roll out the program to all customers.
vii. Reviewed Transformer Insurance.
Angie to send out email on schedules for the next week or two.
6. Policies
a. Review Policies
i. Section 6 of Exempt Handbook
ii. Section 6 of Non -Exempt Handbook
No changes recommended at this time.
b. Approve Changes
No changes recommended at this time.
7. Unfinished Business
a. None
8. New Business
a. Approve Requisition #8444 — Plant #2 Substation Circuit Breakers
GM presented Requisition #8444 - Plant #2 Substation Circuit Breakers. HUC is
looking to purchase three 13.8kV roll -in replacement circuit breakers made by
ABB for the Plant #2 Substation. The ABB circuit breakers will replace the
existing GE circuit breakers, which have been in service for 35-40 years and have
had mechanical problems in the recent past. HUC has periodically been
replacing breakers at the Plant #1 & Plant #2 substations with the same ABB
breakers due to the specific retrofit compatibility with the GE `Magne-Blast'
breaker and switchgear. WESCO is the regional distributor for ABB and the sole
supplier for these retrofit breakers as to why HUC has only received the one
quote. This breaker replacement was included in the 2020 CIP budget as part of
the Plant #2 Substation project.
2
Motion by Commissioner Cheney, second by Commissioner Hanson to Approve
Requisition #8444 — Plant #2 Substation Circuit Breakers. Motion carried
unanimously.
b. Approve 3M CIP Rebate for 2019 Qtr. 2-4 & 2020 Qtr. 1
GM Carter presented 3M CIP Rebates for 2019 Qtr. 2-4 & 2020 Qtr. 1. 3M
Rebate for 2019 Qtr 2-4 in the amount of $53,197.85 with a savings of 395.5KW
and 6,980 MCF. 3M Rebate for 2020 Qtr 1 in the amount of $26,586.68, with a
savings of 393.9KW and no MCF
Conversations were held on the timing of the 3M Rebates, comparison to past
quarters and the CIP Energy Saving Goals that are in place.
Motion by Commissioner Morrow, second by Commissioner Cheney to Approve 3M
CIP Rebate for 2019 Qtr. 2-4 & 2020 Qtr. 1. Motion carried unanimously.
c. 2019 Review of CIP
GM Carter reviewed 2019 CIP Review. The State of Minnesota added a goal of
achieving an annual energy savings of 1.5% of retail sales of electricity and gas
through conservation and energy efficiency programs beginning in 2010 and
continuing each year going forward.
d. Approve Awarding the Bid — 25/46.7 MVA Transformer
GM Carter presented Awarding the 25/46.7 MVA Transformer Bid. CE Power &
Staff are recommending awarding the bid to Virginia Transformer based on the
review of the bid proposals. The replacement transformer was not part of the
approved 5-year CIP budget, but was identified as a separate project to be
completed over the next two years. Staff estimates the transformer replacement
costs at $850,000. The actual bid amount before, losses are factored in or
discounts is $786,606.
Discussions were held on the familiarity of the company, quality of products and
loss load and dates of a possible special meeting if needed.
Motion by Commissioner Hanson, second by Commissioner Wendorff to Approve
Awarding the Bid — 25/46.7 MVA Transformer. Motion carried unanimously.
e. Approve Awarding the Bid — Grounding Transformer
3
GM Carter presented Awarding the Grounding Transformer Bid. CE Power & Staff
are recommending awarding the bid to Virginia Transformer based on the review of
the three bid proposals that were received. The replacement transformer was not
part of the approved 5-year CIP budget, but was identified as a separate project to
be completed over the next two years. The actual bid amount before losses are
factored in or discounts is $265,750.
Commissioner Hanson inquired if there are any potential legal issues on not
honoring the bid to Pennsylvania Trans with being the lower bid, reason being
Pennsylvania Trans would only honor if large bid was accepted as well. Mr. Sebora
stated there are no legal issues.
Motion by Commissioner Wendorff, second by Commissioner Hanson to Approve
Awarding the Bid — Grounding Transformer. Motion carried unanimously.
f. Adopt Preparedness Plan
GM Carter reviewed HUC's Preparedness Plan that is based on Gov. Tim Walz
executive Order 20-74. All employers need to have a plan to combat the spread
of COVID-19. If approved by the Board, Staff will distribute to employees and
post.
Motion by Commissioner Hanson, second by Commissioner Cheney to Approve
Adopting Preparedness Plan. Motion carried unanimously.
9. Adjourn
There being no further business, a motion by Commissioner Cheney, second by
Commissioner Wendorff to adjourn the meeting at 3:50p.m. Motion carried
unanimously.
Robert Wendorff, Sec ry
ATTEST- •R .
Don Martinez,'Preside4t6o.
4
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
ANNUAL BOARD MEETING
AUGUST 20, 2019, 7:30AM
Minutes
CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present:
Gary Forcier, and Steve Jensen. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF ANNUAL MEETING AUGUST 21, 2018
Gary Forcier moved to approve the Minutes of the annual board meeting as written. Steve Jensen
seconded and the motion carried unanimously.
3. Election of Officers
Gary Forcier made a motion to keep Renee Lynn Johnson Kotlarz as Chair, Steve Jensen as the Vice
Chairman and himself, Gary Forcier, as the Secretary/Treasurer. Steve Jensen seconded and the motion
carried unanimously.
4. CONSIDERATION OF 2019 HRA ANNUAL MEETING REPORT
Steve Jensen moved to approve the 2019 HRA Annual Meeting Report. Gary Forcier seconded and the
motion carried unanimously.
5. Steve Jensen moved to adjourn and Gary Forcier seconded. There being no other business, Chair Renee
Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
c—� -
Gary Forcier ecretary/Treasurer
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting
Teleconference Call (GoToMeeting)
Tuesday, July 21, 2020, 7:00 AM
Min utes
CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via
telephone. Members Present: Gary Forcier, Eileen Henry via telephone and Steve Jensen via
telephone. Staff Present: Jean Ward and Judy Flemming.
a. Gary Forcier moved to approve the Hutchinson HRA Regular Board Meeting agenda and
any agenda additions and/or corrections. Eileen Henry seconded. Roll Call: Kotlarz —
Aye; Forcier — Aye; Henry— Aye. The motion carried unanimously.
b. Gary Forcier moved to accept the resignation of Eileen Henry effective August 1, 2020.
Renee Lynn Johnson Kotlarz seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry —
Aye. The motion carried unanimously.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JUNE 16,
2020
Gary Forcier moved to approve the Minutes of the regular board meeting as written, and
Eileen Henry seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry— Aye. The motion
carried unanimously.
3. FINANCIAL REPORTS
Eileen Henry moved to approve:
a. City Center General Fund payments of $14,737.56 for checks 9127 to 9132
b. City Center June 2020 Financial Statements
c. Park Towers Operating Account payments of $128,190.44 for checks 15004 to 15027
d. May 2020 Park Towers financial statements
Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry— Aye; Jensen — Aye.
The motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report for July 2020 — 100% Occupied
b. Jean Ward reviewed with the Board the July Newsletter, which highlighted the
importance of completing the Census.
c. COVID-19 updates: FYI CARES ACT Tracking Report to prevent, prepare for and
respond to coronavirus
d. Jean Ward reviewed with the Board the contract award 2020 CFP for Vinyl Planking in
Community Room and Kitchen.
July 21, 2020 Minutes Pagel of 2
5. RAD UPDATE
Jean Ward reviewed with the Board:
• RAD Financial Conversion Timeline Update: Concept call 6/5/2020 approved
submission of Financing Plan, & finalizing purchase of Software for Section 8
Multifamily.
6. 2021 CITY CENTER HRA BUDGET DRAFT
Steve Jensen moved to approve the 2021 City Center HRA Budget. Gary Forcier seconded.
Roll Call: Kotlarz — Aye; Forcier — Aye; Henry— Aye; Jensen — Aye. The motion carried
unanimously.
7. CONSIDERATION OF REVISED COVID-19 PREPAREDNESS PLAN FOR
HUTCHINSON HRA
Steve Jensen moved to approve the revised COVID-19 preparedness plan for Hutchinson
HRA. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry— Aye; Jensen
— Aye. The motion carried unanimously.
8. COMMUNICATIONS-HUTCHINSON JOB STATUS, REVISED EVICTION
MORATORIUM, RENTAL & MORTGAGE ASSISTANCE THOUGH UCAP
Jean Ward reviewed with the Board the Hutchinson job status, the revised eviction
moratorium, the rental & mortgage assistance through UCAP and the draft, revised HRA
Bylaws.
9. ADJOURNMENT
Gary Forcier moved to adjourn and Steve Jensen seconded. There being no other business,
Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary For er, Secretary/Treasurer
July 21, 2020 Minutes Page 2 of 2
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MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, June 16, 2020
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The June 16, 2020 Planning Commission meeting was called to order by Vice Chairman
Lofdahl at 5:30 p.m. Members in bold were present Chairman Wick, Vice Chair Lofdahl,
Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner
Hantge and Commissioner Forcier. Also present were Dan Jochum (present), City
Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City
Environmental Specialist, Marc Sebora (present), City Attorney and Andrea Schwartz
(present), City of Hutchinson Permit Technician
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED May 19, 2020.
Motion by Commissioner Hantge. Second by Commissioner Sebesta.
Motion to Approve — Motion to Reject
4. PUBLIC HEARINGS
A. CONSIDERATION OF A CONDITIONAL USE PERMIT AND SITE PLAN
FOR IMPROVEMENTS TO WEST ELEMENTARY SCHOOL LOCATED AT
875 SCHOOL RD SW.
Dan Jochum, City Planner addressed the Commission and Brian Mohr and Daron
VanderHeiden of the Hutchinson Public School gave a brief overview of the
project. Mr. Jochum then covered the staff report.
The existing building will consist of Early Education (currently the brown building
to the North). The new addition will be for first through 3rd grade. This will all
be one connected building but acting as two separate buildings. Each section of
the building will have its own parking area and drive through/pick up area.
Commissioner Hantge questioned how signage will be posted and what will
happen if a driver ends up in the wrong parking lot. Mr. VanderHeiden explained
that there will be additional staff on site the first couple weeks of school to help
with this issue.
Minutes
Hutchinson Planning Commission
June 16, 2020
Page 2
Commissioner Lofdahl asked if the two south parking areas could be combined to
one entrance. It was explained that the School District is trying to not make any
changes to the south parking areas.
There was discussion regarding the need for all four accesses and separate parking
lots.
Commissioner Hantge asked staff if there could be a left turn lane put into School
Rd (like the one on South Grade Rd for the Middle School). Mr. Jochum answered
that it could be a possibility.
Commissioner Wirt asked if fire trucks could access ok? This would be to the east
and west.
Motion by Commissioner Wirt, second by Commissioner Forcier to close hearing
at 6:02 p.m.
Motion by Commissioner Sebesta to approve with the eleven recommended
conditions (striking item 3). Second by Commissioner Garberg. (there was
discussion regarding item 3) Commissioner Hantge would like 3 access points.
Commissioner Forcier would be in favor of 4 to keep cars off the road more.
Commissioner Garberg is in favor of 4 accesses due to the middle 2 parking areas
being used at separate times.
Commissioner Forcier — yes
Commissioner Sebesta — yes
Commissioner Hantge — no
Vice Chairman Lofdahl — yes
Commissioner Wirt — yes
Commissioner Garberg — yes
Motion to Approve — Motion to Reject
Motion approved. Items will be on City Council agenda on 06/23/2020.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
B. CONSIDERATION OF A PRELIMINARY/FINAL PLAT, VACATION OF
EASEMENTS AND SITE PLAN AT 327 AND 479 HWY 7 E.
Commissioner Hantge will abstain from this item due to his involvement with the
item.
Dan Jochum, City Planner addressed the Commission and Jim Fahey gave a brief
overview of the project. Mr. Jochum then covered the staff report.
There may be a need to develop a developer's agreement added to the conditions.
Minutes
Hutchinson Planning Commission
June 16, 2020
Page 3
Vice Chairman Lofdahl questioned the private utilities. Randy Jenniges (SEH)
spoke about the current and future mains and services. Each building will have a
separate line and meter.
Vice Chairman Lofdahl also asked about fencing or screening due to the closeness
to residential zoning. There was discussion about the screening.
Motion by Commissioner Forcier, second by Commissioner Wirt to close hearing
at 6:39 p.m.
Motion by Commissioner Forcier to approve with twenty recommended
conditions (adding in a condition to write up developer's agreement before
building permits are issues). Second by Commissioner Sebesta.
Motion to Approve — Motion to Reject
Motion approved. Items will be on City Council consent agenda on 06/23/2020.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
5. NEW BUSINESS
A. CONSIDERATION OF A SITE PLAN FOR 1105 BENJAMIN AVE SE.
Dan Jochum, City Planner addressed the Commission and gave a brief overview
of the project.
There was some discussion regarding sheet flow of the water.
Motion by Commissioner Wirt to approve with 8 recommended conditions.
Second by Commissioner Forcier
Motion approved. Items will be on City Council consent agenda on 06/23/2020.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
6. UNFINISHED BUSINESS
A. NONE
7. COMMUNICATION FROM STAFF
A. UPCOMING MEETINGS — We do not currently have any items for the July
meeting.
8. ADJOURNMENT
Motion was made by Commissioner Wirt to adjourn the meeting, second by
Lofdahl.
Minutes
Hutchinson Planning Commission
June 16, 2020
Page 4
Meeting was adjourned at 6:51 p.m.
HUTCHINSON CITY COUNCIL
Ci=y�f
Request for Board Action
79 =-W
Agenda Item: July 2020 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 8/25/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For Council review, attached are the July Financial Reports for the general fund and
enterprise funds. Also attached
is the July Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
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