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cp08-25-20Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, August 25, 2020 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, August 25, 2020, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, I I I Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW OF CAPITAL IMPROVEMENT PLAN Matthew Jau ' ity Adminis for DATED: August 19, 2020 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 25, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hutchinson Evangelical Free Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15202 — Resolution Accepting $100.00 Donation from Judy & Michael Bragelman to the Hutchinson Police Department towards the Law Enforcement Memorial Park Fund PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 11, 2020 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7_ APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of 2020 CARES Act Grant with McLeod County (b) Consideration for Approval of Resolution No. 15205 — Resolution Adopting Findings of Fact and Reasons for Approval of a Site Plan Located at 225 Hwy 7 West (c) Consideration for Approval of Improvement Project Change Orders 1. Change Order No. 6 — Letting No. 2, Project No. 19-02 (South Grade Road Corridor Improvements) 2. Change Order No. 1 — Letting No. 4, Project No. 20-04 (Airport Area Utility Improvements) (d) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE CITY COUNCIL AGENDA August 25, 2020 purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS APPROVE/DENY PROPOSAL FROM CONTEGRITY GROUP FOR CONSTRUCTION MANAGEMENT SERVICES FOR NEW POLICE FACILITY 9. APPROVE/DENY PROPOSAL FROM WOLD ARCHITECTS FOR NEXT PHASE OF DESIGN ON NEW POLICE FACILITY 10. APPROVE/DENY RESOLUTION 15204 — ADOPTING CITY OF HUTCHINSON' S LOGO, TAGLINE AND USAGE STANDARDS 11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR SEPTEMBER 22, 2020, AT 4:30 P.M. FOR ANNUAL UPDATE FROM COALITION OF GREATER MINNESOTA CITIES GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Utilities Commission Minutes from June 24, 2020 b) Hutchinson Housing & Redevelopment Authority Annual Meeting Minutes from August 20, 2019 (c) Hutchinson Housing & Redevelopment Authority Board Meeting Minute from July 21, 2020 �d) Tall Grass Enforcement Report for June/July 2020 e) Planning Commission Minutes from June 16, 2020 (f) City of Hutchinson Financial Report and Investment Report for July 2020 MISCELLANEOUS 13. STAFF UPDATES 14. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 CITY OF HUTCHINSON RESOLUTION NO. 15202 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Judy & Michael Bragelman $100.00 8/7/2020 WHEREAS, such donation has been contributed to the Hutchinson Police department towards the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 25th day of August 2020. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, AUGUST 11, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) CALL MEETING TO ORDER — 4:00 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Mary Christensen and Dave Sebesta. Members were present via electronic means. Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Czmowski, to approve agenda as presented. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION —Christ the King Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to ailiate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15196 — Resolution Accepting $379.59 Donation from the Otten Family for Hutchinson Police Department (b) Resolution No. 15201 — Resolution Accepting $6000 Donation from Hutchinson Elks Lodge for Elks Park Improvements Motion by Czmowski, second by Cook, to approve Resolution Nos. 15196 and 15201. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 28, 2020 (b) Workshop Meeting of July 28, 2020 Motion by Sebesta, second by Christensen, to approve minutes as presented. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. CITY COUNCIL MINUTES August 11, 2020 CONSENT AGENDA (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Claims, Appropriations and Contract Payments Motion by Cook, second by Sebesta, to approve consent agenda. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 5:00 P.M. SOUTH CENTRAL DRAINAGE AREA IMPROVEMENTS PROJECT (LETTING NO.3/PROJECT NO. 20-03) (a) Approve/Deny Resolution No. 15197 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 15198 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that at the last Council meeting it was mentioned that staff has been working to potentially deliver a storm sewer and sanitary sewer utility installation project this Fall due to the currently competitive contracting cost environment. Staff is working to bid this project in the very near future so this hearing is being administered as a formality prior to advertising for bids. No special assessments are being implemented during this project (properties will be assessed during the 2021 street improvement project), so no property owners were notified in advance of this hearing. Once final design plans/specifications are further developed, staff plans to host a neighborhood meeting in late August to inform/educate adjacent property owners. The construction bidding environment is very favorable and the City should be able to take advantage of that and even set up nicely for spring paving. Council member Cook expressed concern about leaving the base gravel over the winter. Mr. Exner replied that base corrections will be done as part of this project with an emphasis on areas excavated for piping. In addition, bitcon will be used to help firm up the base. However, weather conditions are an unknown and may affect the surface before paving is completed next spring. Motion by Czmowski, second by Cook, to close public hearing. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously. Motion by Cook, second by Christensen, to approve Resolution Nos. 15197 and 15198. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously. Council Member Cook asked how Mayor Forcier will allow for property owners to speak at the September 8, 2020, Council meeting as it relates to this project. Mr. Exner noted that at the neighborhood meeting being held August 27, 2020, in the parking lot of Burich Arena he will encourage residents to submit written comments that can be shared with the Council. Otherwise, he encouraged a council member or two to attend the neighborhood meeting as well. 9. APPROVE/DENY ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO 2 CITY COUNCIL MINUTES August 11, 2020 HUTCHCOBBLE LLC Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that HutchCobble LLC has submitted an on -sale intoxicating liquor license for their hotel establishment. HutchCobble LLC currently holds an on -sale 3.2% malt liquor license and has since the hotel opened. The recent ordinance changed adopted by the Council now allows for hotels to be issued on - sale intoxicating liquor licenses. Motion by Czmowski, second by Christensen, to close public hearing. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously. Motion by Cook, second by Forcier, to approve issuing on -sale intoxicating liquor license to HutchCobble LLC. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously. COMMUNICATIONS REQUESTS AND PETITIONS (T hepurpose oj this portion oj the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 10. APPROVE/DENY ESTABLISHMENT OF THE CARES ACT FORGIVABLE LOAN PROGRAM Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that parameters have been developed for a forgivable loan program utilizing CARES Act funding to assist local businesses. Mr. Seppelt explained that $750,000 is available for the program which is not enough for every business in Hutchinson, but hopefully will assist as many as possible. Some changes to the program that was presented at the last Council meeting was changing the maximum award to $15,000; changing the top gross revenue criterion to $3 million; changing the top employment criterion to 25; and adding the non-profit eligibility to include at least one FTE staff. Mr. Seppelt explained that the program consists of a forgivable loan for six months with 0% interest, no payments and awards in the amount of $5000-$10,000. Businesses that are eligible include those located within city limits of Hutchinson; owner resides in Minnesota; must be in good standing with state and city; for businesses — had a net profit in 2019, pandemic has negatively impacted profits, annual gross revenue of $3million or less, and 25 FTE or less. Mr. Seppelt also reviewed the eligibility requires for non-profit organizations. M. Seppelt described the businesses/organizations that are not eligible for the program and also described eligible uses of funds which must be incurred between March 1 to November 15. Recipients must provide documentation of qualified costs by January 31, 2021. Mr. Seppelt also explained the required documentation that will be needed to be considered for the program as well as the scoring criteria. Ideally the program would begin September 4, 2020, with applications being due and funds disbursed by November 13, 2020. Matt Jaunich, City Administrator, spoke before the Council. Mr. Jaunich noted that staff was informed by the state that the last check needs to be written by November 15, 2020. CITY COUNCIL MINUTES August 11, 2020 Council Member Cook asked questions/clarifications of the program related to independent contractors, residential retail/residential rental and non -profits standings. Mr. Seppelt clarified/responded to the questions. Motion by Christensen, second by Czmowski, to approve Resolution No. 15199. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 20-819 — AIRPORT ZONING UPDATES Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the ordinance was reviewed in more detail at the last Council meeting. Before the Council for their consideration is a Resolution for MnDOT, a summary ordinance and the actual ordinance. Motion by Czmowski, second by Forcier, to approve second reading and adoption of Ordinance No. 20-816 and Resolution approving final adoption of zoning ordinance. . Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. NEW BUSINESS 12. APPROVE/DENY MNDOT AERONAUTICS GRANT AND BOLTON & MENK WORK ORDER NO. 2 John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that staff has been working closely with Civil Air Patrol, Minnesota Wing on their planned training facility development at the north end of the airport. Mn CAP has secured funding and their planning process is well underway. Staff is recommending accepting the MnDOT aeronautics grant in the amount of $92,551.76 for the seal coat runway and $42,000 for the taxi lane construction. The City's share for those projects will be approximately $58,000. The Bolton-Menk, Inc. work order relates to engineering and construction of the seal coat project. Staff was charged with looking for potential funding sources to offset some of the City's investment in extending water and sewer utilities to the site. Because off site utility extensions cannot be reimbursed by the State, staff also looked at the potential of using Mn CAP's grant. Use of the Mn CAP grant was also unfeasible since the entire project would have to be taken off their available grant, which affects the amount of funds able to be invested in the training facility. However, the water/sewer extension project did come in almost 35% lower than estimated, which is a savings of over $140,000 as estimated earlier this year. Motion by Czmowski, second by Sebesta, to approve MnDOT aeronautics grant and Bolton & Menk Work Order No. 2. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 13. APPROVE/DENY CITY ENERGY TREE PROGRAM DOCUMENT LANGUAGE CHANGES Donovan Schuette, City Arborist, presented before the Council. Mr. Schuette explained that in order to maximize the current energy tree program, staff is recommending supplying energy trees to .19 CITY COUNCIL MINUTES August 11, 2020 applicants instead of both supplying and planting trees. By doing this, both input costs and efforts by staff can be reduced while increasing the number of trees that get planted under the program. Under the proposed program, costs of $170 per tree will include the tree, instructions and a kit for planting the trees, which will allow for up to 176 trees per year. This is an increase of 56 trees, or 46%. To simplify the process, all trees will be 10 gallon potted trees. Council Member Cook suggested adding/revising language for exemptions for seniors and handicapped property owners so the city would still do the planting. Motion by Cook, second by Christensen, to approve city energy tree program document language changes along with the additional revision related to seniors and handicapped property owners. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. Council Member Cook asked if the $30,000 from HUC gets earmarked to the energy tree program. Mr. Jaunich noted that although it is not officially earmarked for the program, $30,000 is applied and used for the program. 14. APPROVE/DENY RESOLUTION NO. 15200 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR AIRPORT AREA UTILITY EXTENSIONS PROJECT (LETTING NO. 4/PROJECT NO. 20-04) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that eight competitive bids were received for this project and the low bid from R&R Excavating Inc. came in approximately 29% lower than the final engineer's estimate. Total bid amount was $208,821.43. Motion by Czmowski, second by Cook, to approve Resolution No. 15200. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 15. APPROVE/DENY SETTING BUDGET WORKSHOP FOR AUGUST 25, 2020, AND SEPTEMBER 8, 2020, AT 4:00 P.M. Matt Jaunich explained that the workshop being proposed for August 25, 2020, will be on the capital improvement plan and the September 8, 2020, workshop will be for the preliminary budget and tax levy. Motion by Sebesta, second by Christensen, to approve setting budget workshops for August 25, 2020, and September 8, 2020, at 4:00 p.m. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS MISCELLANEOUS 5 CITY COUNCIL MINUTES August 11, 2020 17. STAFF UPDATES John Olson — Mr. Olson extended the comments and gratitude received from the Mn CAP towards the City, Council and staff in the efforts for their project. Tom Gifferson — Chief Gifferson spoke about a speed trailer that had been discussed last year. A purchase order has been put together and it was ordered today. Kent Exner— Mr. Exner updated the Council on the Main Street project. 5t' Avenue South is closed, however 2nd Avenue is now open. Utility work is being done at the 5 Avenue South intersection. Mr. Exner spoke about side streets that traffic is being directed towards. Mr. Exner reminded pedestrians that the entire area is still a construction zone. Matt Jaunich — Mr. Jaunich reminded the Council that the primary election is being held today until 8:00 p.m.. The Council will be canvassing election returns at 12:00 p.m. on Friday August 14, 2020. Mr. Jaunich also noted that the state of emergency has expired, however the mayor can sign another emergency order if needed in the future. Mr. Jaunich also asked that the Council vote on whether or not to continue meeting virtually. Motion by Czmowski, second by Christensen, to continue meeting virtually for Council meetings. Roll call vote was taken: Czmowski — aye; Sebesta — nay; Christensen — aye; Forcier — aye. Motion carried 4 to 1. 18. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen provided a library update with information that five wi-fi hotspots are available and computer time is by appointment only Steve Cook — Council Member Cook clarified items that were included in a letter that Council Member Dave Sebesta wrote in the local newspaper. ADJOURNMENT Motion by Cook, second by Christensen, to adjourn at 5:45 p.m. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. on HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: 2020 CARES Act Grant with McLeod County Department: Administration/Elections LICENSE SECTION Meeting Date: 8/25/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached is a CARES Act Grant Agreement for consideration for approval. Within the Agreement section, Municipality's Duties, is the amount that has been expensed by McLeod County on behalf of Hutchinson for the 2020 Primary and General elections. McLeod County has provided the following items/expenses to Hutchinson: plexiglass shields, gloves, hand sanitizer, disinfectant spray, isopropyl alcohol wipes, paper towels, social distancing signs, QuikSort and pens. With that in mind, the amount of the grant will be reimbursed to McLeod County. The Minnesota Secretary of State's Office requires that the agreement is approved and signed by Hutchinson in order for McLeod County to be reimbursed the funds. BOARD ACTION REQUESTED: Approve 2020 CARES Act Grant with McLeod County Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: STATE OF MINNESOTA 2020 CARES ACT GRANT COUNTY — MUNICIPALITY AGREEMENT This Agreement ("Agreement") is made between McLeod County, Minnesota ("Grantee"), and the City of Hutchinson, Minnesota ("Municipality") Recitals 1. Under Minnesota Laws 2020, Chapter 77, section 4, Grantee applied for and received funds as requested in the grant application. Grantee entered into a Grant Agreement, which is attached as Exhibit A and incorporated into this Agreement as described in paragraph 1.3 below. 2. Grantee represented that it is duly qualified and agreed to perform all services described in that Agreement to the satisfaction of the State and in accordance with all federal and state laws authorizing these expenditures. Pursuant to Minn.Stat.§16B.98, Subd.1, Grantee and Municipality agree to minimize administrative costs as a condition of this grant. 3. Federal funds for this agreement are provided pursuant to the Coronavirus Aid, Relief, and Economic Security Act, Public Law 116-136, hereinafter the CARES Act. 4. Grantee is responsible for elections within its county and Municipality operates polling places within its jurisdiction. Both need funds to take the necessary steps to respond to coronavirus, domestically or internationally, for the 2020 election cycle in a complete manner. 5. Municipality represents that it has insufficient resources to respond in a complete manner without the grant amount provided pursuant to this agreement. Agreement 1. Effectiveness of Agreement 1.1 Effective date. August , 2020, or the date all required signatures have been affixed to the agreement by Grantee and Municipality, whichever is later. No payments will be made to Grantee until this Agreement is fully approved and executed. 1.2 Expiration date. December 31, 2020, or when all funds applied for and provided to Municipality by Grantee have been expended or returned to Grantee for transmission to the State pursuant to paragraph 4.4 of the Agreement between Grantee and State, whichever occurs first. 1.3 Application of Terms. Municipality agrees to be subject to the obligations applicable to Grantee in the Grant Agreement set forth in Exhibit A in the following paragraphs of that Agreement: paragraphs 1 through 5; 7 through 11; and 13 through 16. 2. Municipality's Duties Municipality is hereby awarded $ 4,823.98 from the funds provided by State to Grantee in the Grant Agreement set forth in Exhibit A, and will expend, no later than November 10, 2020, the funds only for the federal and state purposes, in preparations for and the necessary events connected with the primary election to be held August 11, 2020 and the general election to be held November 3, 2020, at which federal offices are on the ballot, and will Page 11 2 return all unspent grant funds to Grantee, as described in the Grant Application submitted by Grantee, which is attached as Exhibit B and incorporated into this Agreement, by December 15, 2020. Grantee shall submit, by November 10, 2020, a financial reporting form to the Grantee in the form Grantee must use to report grant expenditures to the State of Minnesota, stating the amount spent from this grant in calendar year 2020 for authorized expenses or electronic roster systems, a description of each expense or purchase, and how much of the grant award is unexpended and is being returned, if any, and the total of the proportionate match required by Minnesota Laws 2020, Chapter 77, section 4. 3. Authorized Representatives Grantee's Authorized Representative is: Connie M. Kurtzweg, Auditor -Treasurer, 2391 Hennepin Avenue N, Glencoe, MN 55336, 320-864-1235, connie.kurtzweg@co.mcleod.mn.us Municipality's Authorized Representative is: Matt Jaunich, Hutchinson City Administrator, 111 Hassan St SE, Hutchinson, MN 55350 320-234-4241, miaunich@ci.hutchinson.mn.us Grant payment will be made to: McLeod County, Federal ID Number: 41-6005841 If either Authorized Representative changes at any time before the funds provided for in this Agreement are fully expended, parties must notify each other of the change. Grantee and Municipality certify that the appropriate person(s) have executed the Agreement on behalf of the Grantee and Municipality as required by applicable resolutions or ordinances. GRANTEE (County) By: McLeod County Signed: Title: Auditor -Treasurer Date: August 5, 2020 Distribution: Grantee and Municipality MUNICIPALITY Jurisdiction: By: Signed: Title: Date: By: Signed: Title: Date: Page 2 12 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Consideration of Site Plan Approval - 225 Hwy 7 West Department: Planning LICENSE SECTION Meeting Date: 8/25/2020 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant is proposing building a 9,100 square foot Dollar General retail store at 225 Hwy 7 West. The site is currently a vacant lot. The Planning Commission considered this item at the August 18, 2020 Planning Commission meeting. Nobody from the Public spoke regarding this item. Dan Purvis, from Ratcliff Development spoke on behalf of Dollar General and the project. The Planning Commission inquired about the possible need for a fence between the residential zoning boundary and the commercially zoned property. Staff indicated that a fence is required and it is required to be screened by landscaping as well. The Planning Commission unanimously recommended approval of the Site Plan. BOARD ACTION REQUESTED: Approval of Site Plan review. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15205 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN LOCATED AT 225 HWY 7 WEST, HUTCHINSON, MN. FACTS 1. Home State Bank is the owner of the lot at 1105 Benjamin Ave SE; and, 2. The subject property is legally described as: North Half, Hutchinson Block-10 Lots 10-11 & W 27.41' ofS1/2S1/zofLot 12. 3. Ratcliff Development, LLC has applied for site plan approval for construction of a Dollar General Retail Store located at 225 Hwy 7 West, Hutchinson MN. 4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well -planned, stable urban conditions. 5. The Planning Commission met on August 18, 2020 and considered the request and recommended approval of the site plan with the following conditions: a. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance. b. The applicant must obtain all appropriate permits from MnDOT regarding access and stormwater. c. Final landscape plans shall identify the size and species of the plantings and shall be approved by the City Arborist. d. SAC and WAC fees will be calculated and due at the time of building permit. e. Approval of a SWMPP and erosion control permits are required prior to construction on site. f. Stormwater Maintenance agreement must be signed and recorded by applicant. g. Applicable permits are required prior to any construction starting on the site. 6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on August 25, 2020 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan with the following conditions. a. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance. b. The applicant must obtain all appropriate permits from MnDOT regarding access and stormwater. c. Final landscape plans shall identify the size and species of the plantings and shall be approved by the City Arborist. d. SAC and WAC fees will be calculated and due at the time of building permit. e. Approval of a SWMPP and erosion control permits are required prior to construction on site. f. Stormwater Maintenance agreement must be signed and recorded by applicant. g. Applicable permits are required prior to any construction starting on the site. Findings of Fact — Resolution # 15205 225 Hwy 7 W. Site Plan Page 2 APPLICABLE LAW 7. The site plan review request meets the following standards as required in Section 154.174 of the City of Hutchinson Municipal Code: CONCLUSIONS OF THE LAW 8. The proposed site plan preserves and promotes attractive, well -planned, stable urban conditions. 9. The requested site plan is consistent with the comprehensive plan. 10. The proposed use is not designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a site plan approval to allow construction of a Dollar General Retail Store at 225 Hwy 7 W, Hutchinson, MN is approved. Adopted by the City Council this 25t' day of August, 2020. ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: August 13, 2020, for August 18, 2020, Planning Commission Meeting Application: Site Plan for construction of Dollar General Retail store, 225 Hwy 7 W. Hutchinson Applicant: Ratcliff Development, LLC. Dan Purvis SITE PLAN The applicant is proposing building a 9,100 square foot Dollar General retail store at 225 Hwy 7 West. The site is currently a vacant lot. City of Hutchinson 811212020, 1:53:3A PM 1:1,128 0 0.0075 0.015 0.03 m Own er Lab eis �_I urban Boundary A Water Valves Water Pipes _ Adive T Owner Labels WPlEI Addresses ■ WV_system — <all Ahervalu— 0 Storm Manholes o 0.015 0.03 Gee km Aha ndon eU �u ems' FM }Erd=. GamO�. Flertmp. H3IXEI�Nr P, Nican. o CityLimits — Airport • Water Hydrants p Storm Catch Basins ssn�n HEnssn Chna(»ngsm j.Esnsorm,Esn [iral�eJ, rfna mn Esrl iBaE.GamNi, iNCnEHEMr P. NGA.IASGS I fA1eo0 D]Yrk/ I Planning Commission — August 18, 2020 Site Plan Review 225 Highway 7 West Page 2 GENERAL INFORMATION Existing Zoning: C-4 Fringe Commercial District Property Location: 225 Hwy 7 W. Lot Size: 1.94 acres Existing Land Use: Vacant Adjacent Land Use: Residential, Commercial, and Vacant Adjacent Zoning: C-4 and R-2 Comprehensive Land Use Plan: Residential Zoning History: Storage and warehouse facility CUP in 1983. Various outdoor storage since 1983. Applicable Regulations: Section 154.174 Building: The building is proposed to be a 9,100 square feet steel structure (see building elevations attached). Approximately 2/3 of the building is retail area and the other 1/3 is receiving, offices/breakroom and restrooms. Access, Circulation and Parking: Access to the site will be come from Hwy 7. The applicant is working with MnDOT to secure all of the necessary access permits and has had positive initial feedback on the access location. Site circulation is straightforward. For deliveries, semi -trucks will drive in and turn to the west and then back up to the north to the loading dock. The main customer entrance is on the south side of the building and there are 19 parking stalls located in this area. There are an additional 1 I parking stalls located on the east side of the building. The parking lot will have concrete curb and gutter around the entire lot. Setbacks: The proposed building setbacks and requirements for the C-4 (Fringe Commercial) district are identified below. The plans would meet the building setbacks as follows: Required Structure Setback Structure Setback Street Right of Way 25 feet Meets or exceeds Interior Lot Line 20 feet Meets or exceeds Residential zoning boundary 50 feet Meets or exceeds Planning Commission — August 18, 2020 Site Plan Review 225 Highway 7 West Page 3 Landscapingand Lighting. The landscaping plan will be reviewed with the building permit. Lighting will have to be down cast and not shine on adjacent properties. Stormwater Management/Erosion Control: The City requires that a Stormwater Management Agreement be executed and recorded by the owner prior to commencing construction. This is required to be recorded for each parcel that a structural stormwater BMP is installed on. The developer is working with MnDOT to determine if they are going to be discharging stormwater to MnDOT infrastructure or if they are going to be utilizing City infrastructure. As noted above a Stormwater Management Agreement is required. A City Excavation/Erosion Control Permit will be required in addition to a State NPDES Construction Stormwater Permit. Recommendation: Staff recommends approval of the site plan review with the following findings and conditions: 1. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance. 2. The applicant must obtain all appropriate permits from MnDOT regarding access and stormwater. 3. Final landscape plans shall identify the size and species of the plantings and shall be approved by the City Arborist. 4. SAC and WAC fees will be calculated and due at the time of building permit. 5. Approval of a SWMPP and erosion control permits are required prior to construction on site. 6. Stormwater Maintenance agreement must be signed and recorded by applicant. 7. 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M -.4 a 'MI M fl Mu§ HOHM H Ph Ho wd�o C - OeOe 'Vl Ainr W Ntld Ainan smsiwqsueymMuGsa E1--9 1-11u NN'u—pjnmS rqNAui omi\A 05£55 e;osauuiW 'uosuiyo;nH Os—gIJoN 3aoils aa;eM le) ZZ Aenny6iHI'll o J'uel Uv �� ONI'Saa4-lIns SHHB re refit t ,bto _ N 0�� :MOJ NOLL:)nuisNOJ M3Nnun�maLZ IZ ,agwnN asu dI OZOZOI wjape4 o awfo aaI kuelaid s uodej ono adRl:a�njeu6ig eiosauuiW;o alep aye;o s1nel aye �apun �oa�iyo�y pasuaoil Rlnp a we 1eyj pue uoisin�adns loanp Rw �apun jo aw Rq pajeda�d seen uoda� jo 'uogeoyioauao Rgajay jOf 11 � 0 I I � aoer on U W S Q - - moemae awaiaivon G3gejo eww'e_;pnH a_#m�•ama 2&AmH :.OI'£amaam.� {.� \ : \ \ \ }\\\ \/v�]NjS �V jOe��, \ LZ E- v *�.# : ma�� m3N3�N , _ e//_wa_/_._ _mm._,m_­,_.a_=_«___uo __am.m wnjeubiS __m \Lu \\} ( \ ���� ���■�■ ( \}}\/} o HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements Department: PW/Eng LICENSE SECTION Meeting Date: 8/25/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 6 — Letting No. 2/Project No. 19-02 — South Grade Road Corridor Improvements This Change Order addresses the removal and replacement of bituminous wearing course by the Contractor and other work items (traffic control, striping and joint adhesive) that needed to be addressed to accomplish this effort. This Change Order does result in an increase to the Contract in the amount of $24,564.20. This action does not change the Final Completion Date. - Change Order No. 1 - Letting No. 4/Project No. 20-04 - This Change Order addressed the omission of Sediment Control Log Type Wood Fiber from the SEQ. This Change Order does result in an increase to the Contract in the amount of $2,783.00. This action does not change the Final Completion Date. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Mi STATE AID FOR LOCAL TRANSPORTATION Rev. February2018 ♦RTMENTIO CHANGE ORDER TRANSRORIAT OF SP/SAP(s) I SAP 133-130-002 1 MN Project No.: I Change Order No. 6 City of Hutchinson, 111 Hassan St SE, Hutchinson MN 55350 City Project No. L2P19-02 Project Location South Grade Road SW, Hutchinson MN Local Agency City of Hutchinson Local Project No. 1-2P19-02 Contractor R & R Excavating Contract No. L2P19-02 Address/City/State/Zip 1149 Hwy 22 South / Hutchinson / MN / 55350 Total Change Order Amount $ $24,564.20 Issue: The bituminous wearing course must be removed and replaced by the contractor, but other work items need to be addressed to accomplish this effort. Resolution: The City will be addressing other work items (traffic control, striping and joint adhesive) to accomplish the repaving. Estimate Of Cost: (include any increases or decreases in contract items, any negotiated or force account items.) **Group/f unding Item No. Description Unit Unit Price +or — +or— Quantity Amount $ Category Change 2563.601/0 LUMP Order 6 0010 TRAFFIC CONTROL SUM $4,500.00 1 $4,500.00 Change 2021.501/0 LUMP Order 6 0010 MOBILIZATION SUM $500.00 1 $500.00 Change 2331.603/0 Order 6 0070 JOINT ADHESIVE LIN FT $0.62 7510 $4,656.20 Change 2021.501/0 LUMP Order 6 0010 MOBILIZATION SUM $750.00 1 $750.00 Change 2582.503/3 Order 6 0104 4" SOLID LINE MULTI COMP LIN FT $0.84 3615 $3,036.60 Change 2582.503/3 Order 0112 12" SOLID LINE MULTI COMP LIN FT $7.00 72 $504.00 Change 2582.503/3 Order 0124 24" SOLID LINE MULTI COMP LIN FT $8.00 80 $640.00 Change 2582.503/4 Order 0312 12" DOTTED LINE MULTI COMP GR IN (WR) LIN FT $12.00 85 $1,020.00 Change 2582.503/3 Order 0204 4" BROKEN LINE MULTI COMP LIN FT $0.84 320 $268.80 Change 2582.503/3 Order 04041 4" DOUBLE SOLID LINE MULTI COMP LIN FT $1.68 1505 $2,528.40 Change 2582.518/0 Order 6 20001 PAVEMENT MESSAGE MULTI COMP SQ FT $8.84 240 $2,121.60 Change 2582.518/0 Order 6 6000 CROSSWALK MULTI COMP SQ FT $6.35 636 $4,038.60 Net Change this Change Order $24,564.20 **Group/funding category is required for federal aid projects CO# 06 L2P19-02 SAP 133-130-002 - Page 1 of 2 Mi STATE AID FOR LOCAL TRANSPORTATION ♦RTMENT1O CHANGE ORDER TRANSRORIAT OF Rev. February 2018 SP/SAP(s) I SAP 133-130-002 1 MN Project No.: I Change Order No. 6 City of Hutchinson, 111 Hassan St SE, Hutchinson MN 55350 City Project No. L2P19-02 Approved by Project Engineer: Kent Exner Signed: Date: Phone: 320-234-4212 Approved by Contractor: R & R Excavating Signed: Printed Name: Date: Phone: 320-587-5918 DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work is eligible for: _ Federal Funding _ State Aid Funding _ Local funds District State Aid Engineer: Date: CO# 06 L2P19-02 SAP 133-130-002 - Page 2 of 2 m1 STATE AID FOR LOCAL TRANSPORTATION DEPARTMENT CHANGE ORDER TRANSPORTATIONO Rev. February 2018 SP/SAP(s) I NA I MN Project No.: NA Change Order No. 1 City of Hutchinson, 111 Hassan St SE, Hutchinson MN 55350 City Project No. L4P20-04 Project Location Airport Area Utility Extensions (CAP) Edmonton Avenue SW to Airport Road Local Agency City of Hutchinson Local Project No. Contractor R & R Excavating Contract No. _ Address/City/State/Zip 1149 Hwy 22 South / Hutchinson / MN / 55350 Total Change Order Amount $ $2,783.00 �H 115), Hutchinson MN L4P20-04 L4P20-04 Issue: This item was shown on the plans but was omitted on the SEQ (Statement of Estimated Quantity) sheet of the plans. Resolution: Correct this omission by administering this change order. Estimate Of . "Group/f unding +or— Item No. Description Unit Unit Price +or— Quantity Amount $ Category Change Order 1 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT $2.20 1150 $2,530.00 Change LUMP Order 1 1904.000 CONTRACTOR 10%ALLOWANCE SUM $253.00 1 $253.00 Net Change this Change Order $2,783.00 **Group/funding category is required for federal aid projects Approved by Project Engineer: Kent Exner Signed: Date: Phone: 320-234-4212 Approved by Contractor: R & R Excavating Signed: Printed Name: Date: Phone: 320-587-5918 CO# 01 L4P20-04 - Page 1 of 1 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/12/20 - 8/25/20 Check Date ---- --------------------------------------------------------------------------------------------------------------------- 08/14/2020 Check EFT1275 Vendor Name EFTPS Description ------------------------------------------------------------------------------------------ Payroll 7/25/20 - 8/8/20 Amount -------------------------- 67,620.65 08/14/2020 EFT1276 Child Support Payroll 7/25/20 - 8/8/20 577.29 08/14/2020 EFT1277 MN Dept of Revenue Payroll 7/25/20 - 8/8/20 12,959.07 08/14/2020 EFT1278 Provident Life Payroll 7/25/20 - 8/8/20 612.34 08/14/2020 EFT1279 PERA Payroll 7/25/20 - 8/8/20 53,700.53 08/14/2020 EFT1280 TASC-Flex Payroll 7/25/20 - 8/8/20 1,491.70 08/14/2020 EFT1281 TASC-H S A Payroll 7/25/20 - 8/8/20 13,651.05 08/14/2020 EFT1282 ICMA Payroll 7/25/20 - 8/8/20 3,308.52 08/14/2020 EFT1283 VOYA Payroll 7/25/20 - 8/8/20 330.00 08/14/2020 EFT1284 MNDCP Payroll 7/25/20 - 8/8/20 350.00 08/14/2020 211974 NCPERS Payroll 7/25/20 - 8/8/20 336.00 08/14/2020 211975 HART Payroll 7/25/20 - 8/8/20 602.54 08/14/2020 211976 WARD LAW OFFICE SIGN &AWNING GRANT- EDA 1,000.00 08/25/2020 211977 A.M. LEONARD INC HOES, RAKES -STREETS 181.07 08/25/2020 211978 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,044.61 08/25/2020 211979 VOID VOID - 08/25/2020 211980 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE DEPT 86.52 08/25/2020 211981 ACE HARDWARE - 1825 REPAIR & MAINT SUPPLIES - POLICE 50.57 08/25/2020 211982 ALEX AIR APPARATUS INC ANNUAL SCBA COMPRESSOR SERVICE - FIRE DEPT 721.00 08/25/2020 211983 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 142.32 08/25/2020 211984 AMERIPRIDE SERVICES 8/10 CLEANING SERVICES - LIQUOR HUTCH 159.18 08/25/2020 211985 ANIMAL MEDICAL CENTER ON CROW RIVER JULY PROCESSING/BOARDING FEES - POLICE 536.00 08/25/2020 211986 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,277.21 08/25/2020 211987 AUTO VALUE - GLENCOE VARIOUS EQUIP PARTS - HATS 560.71 08/25/2020 211988 AUTO-CHLOR SYSTEM DISHWASHER SUPPLIES - SR DINING 139.90 08/25/2020 211989 AXON ENTERPRISE, INC. FLEET ROUTER ANTENNA - POLICE 256.77 08/25/2020 211990 BAILEY NURSERIES INC TREES - STREETS 5,899.25 08/25/2020 211991 BALDWIN SUPPLY COMPANY COMPOST BAGGER/CONVEYOR PARTS 1,484.67 08/25/2020 211992 BAUER BUILT INC TIRES FOR STREETS EQUIPMENT 810.00 08/25/2020 211993 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 2,914.48 08/25/2020 211994 BENEFIT EXTRAS INC COBRA ADMIN FEES 63.50 08/25/2020 211995 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 433.88 08/25/2020 211996 BETTER HALF EMBROIDERY VARIOUS SHIRTS/SWEATSHIRTS - WATER 524.28 08/25/2020 211997 BFG SUPPLY CO MWP PERLITE COARSE - COMPOST 6,240.15 08/25/2020 211998 BLUE VALLEY SOD PEAT DELIVERIES - COMPOST 3,600.00 08/25/2020 211999 BRANDED SOLUTIONS CUSTOM LOGOED DISPOSABLE MASKS - LIQUOR HUTCH 913.00 08/25/2020 212000 BRANDON TIRE CO REPAIR & PARTS - PARKS 65.12 08/25/2020 212001 BRAUN INTERTEC CORP GEOTECH EVALUATIONS - DALE ST, S GRADE RD - ENG 4,213.00 08/25/2020 212002 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 2O,306.03 08/25/2020 212003 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 29,797.64 08/25/2020 212004 CARD SERVICES MISC SUPPLIES - MULTIPLE DEPTS 60.11 08/25/2020 212005 CENTRAL HYDRAULICS EQUIPMENT PARTS - MULTIPLE DEPTS 82.72 08/25/2020 212006 CENTRAL LANDSCAPE SUPPLY PAVE TECH, SUPER SAND, SPIKES - PARKS 566.90 08/25/2020 212007 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE - HATS, SEWER 161.20 08/25/2020 212008 CINTAS CORPORATION CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS 181.47 08/25/2020 212009 CORE & MAIN LP METERS & SPOOL PIECE - WATER, SEWER 955.37 08/25/2020 212010 CREEKSIDE SOILS BITCON - PARKS 32.13 08/25/2020 212011 CROW RIVER SNO PROS REFUND: CLOSED ELECTRICAL SITES - CAMPGROUND 250.00 08/25/2020 212012 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 747.60 08/25/2020 212013 CUMMINS NPOWER LLC MULTIPLE INSPECTIONS - POLICE 1,892.54 08/25/2020 212014 DAKOTA COUNTY SHERIFF'S OFFICE LEGAL SUBPOENA CR191596 70.00 08/25/2020 212015 DANCO COMMERCIAL PAINTERS, INC REC CENTER PROJECT 21,900.00 08/25/2020 212016 DAVE GRIEP CLEANING CLEAN WINDOWS - LIQUOR HUTCH 45.00 08/25/2020 212017 DELL MARKETING L.P. COMPUTER & COMPUTER SUPPLIES - IT 866.40 08/25/2020 212018 DOG -ON -IT -PARKS GOOD HUMAN ROLL BAGS - PARKS 165.00 08/25/2020 212019 DPC INDUSTRIES INC SODIUM HYPO -WATER 1,861.62 08/25/2020 212020 E2 ELECTRICAL SERVICES INC RTU SWAP - HATS 317.17 08/25/2020 212021 ECOLAB PEST ELIMINATION 7/14 PEST CONTROL SERVICE - POLICE 64.93 08/25/2020 212022 EHLERS & ASSOCIATES INC 2019 TIF REPORTING FEES 2,875.00 08/25/2020 212023 ENVIRONMENTAL TOXICITY CONTROL CHRONIC TOXICITYTESTING -WWTP 1,300.00 08/25/2020 212024 FAHRNER ASPHALT SEALERS LLC APPLY SEALER & RE -STRIPE PARKING LOTS E & B1 20,167.20 08/25/2020 212025 FARM -RITE EQUIPMENT STEERING COLUMN - PARKS 756.15 08/25/2020 212026 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 328.71 08/25/2020 212027 FIRE SAFETY USA INC KOCHECK LOCK COLLAR TANKER-4 - FIRE DEPT 75.00 08/25/2020 212028 FIRST ADVANTAGE LNS OCC HEALTH SOLU EMPLOYEE DRUG TESTING 126.29 08/25/2020 212029 FUZE LOGISTICS SERVICES USA INC 6/12 CREEKSIDE FREIGHT TO FISK FARM 500.00 08/25/2020 212030 GAVIN, JANSSEN & STABENOW, LTD JULY PROSECUTIONS- LEGAL 3,300.00 08/25/2020 212031 GEHRT, KENNETH REFUND: SHELTER RENTAL @ ROTARY PARK 45.00 08/25/2020 212032 GERTENS WESTERN RED CEDAR MULCH - COMPOST 3,095.00 08/25/2020 212033 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 392.04 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/12/20 - 8/25/20 Check Date --------------------- 08/25/2020 Check ------------------------ 212034 Vendor Name ----------------------------------------------------------------- HACH COMPANY Description ------------------------------------------------------------------------------------------------- VARIOUS CHEMICALS - WATER Amount -------------------------- 1,836.73 08/25/2020 212035 HANSEN GRAVEL INC. ROCK, DIRT, GRAVEL- MULTIPLE LOCATIONS 779.00 08/25/2020 212036 HANSON & VASEK CONSTRUCTION REPLACE CURB & GUTTER FOR NEW PLAYGROUND - LIONS PARK 2,050.00 08/25/2020 212037 HEINTZ, GERALD UB refund for account: 1-685-6280-2-01 18.28 08/25/2020 212038 HJERPE CONTRACTING REPAIRS DONE NEAR STANDARD PRINTING & ELKS PARK 8,740.00 08/25/2020 212039 HUTCHFIELD SERVICES INC AUGUST JANITORIAL SERVICES - HATS 1,415.00 08/25/2020 212040 HUTCHINSON CO-OP FUEL &TIRE REPAIR- MULTIPLE DEPTS 7,645.96 08/25/2020 212041 HUTCHINSON HEALTH EMPLOYEE DRUG TESTING 121.00 08/25/2020 212042 HUTCHINSON HEALTH SITZ ASSESSMENT PAYOFF 296,226.97 08/25/2020 212043 HUTCHINSON UTILITIES JULY UTILITIES 7/1 - 8/1120 65,275.70 08/25/2020 212044 HUTCHINSON UTILITIES STREET LIGHT REPAIRS @ EAU CLAIR, SHADY RIDGE RD 4,272.36 08/25/2020 212045 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 316.18 08/25/2020 212046 HUTCHINSON WHOLESALE #1552 REPAIR & MAINT SUPPLIES - PARKS 257.43 08/25/2020 212047 HUTCHINSON, CITY OF STORM DRAINAGE 7/1 - 7/31120 6,651.96 08/25/2020 212048 1 & S GROUP, INC. REC CENTER IMPRV - SERVICES THRU 7/31/20 500.00 08/25/2020 212049 I.M.S. SHARPENING SERVICE CATCH BASIN REPAIR - STORM WATER 2,800.00 08/25/2020 212050 IDEAL SERVICE INC MAINT ON WATER VFD'S - WATER 670.00 08/25/2020 212051 INTERNATIONAL CODE COUNCIL, INC. ICC MEMBER DUES 6/1/20- 5/31/21 135.00 08/25/2020 212052 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 359.85 08/25/2020 212053 ISD #423 JULY 2020 COMM ED CLASSES 18,696.41 08/25/2020 212054 J & B PALLET, LLC PALLETS - COMPOST 4,984.00 08/25/2020 212055 J. P. AUSTIN ASSOCIATES INC VERMICULITE - COMPOST 11,640.20 08/25/2020 212056 JACK'S UNIFORMS & EQUIPMENT BOOTS, PANTS, BATTERY STICKS - POLICE 370.54 08/25/2020 212057 JAY MALONE MOTORS BUMPER ASSY, COVER, LAMPASSY- PARKS 846.45 08/25/2020 212058 JEFFERSON FIRE & SAFETY INC MORNING PRIDE TURNOUT COATS AND PANTS - FIRE DEPT 8,588.00 08/25/2020 212059 JLR GARAGE DOOR SERVICE TRANSFORMER & LABOR - HATS 194.25 08/25/2020 212060 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 22,290.97 08/25/2020 212061 KAHNKE BROTHERS NURSERY LANDSCAPING SUPPLIES- MULTIPLE DEPTS 1,492.47 08/25/2020 212062 KANDIYOHI COUNTY SHERIFF'S OFFICE LEGAL SUBPOENA - CR19-0090 100.60 08/25/2020 212063 KATZER, RYAN M UB refund for account: 1-924-2860-4-02 254.50 08/25/2020 212064 KILLMER ELECTRIC CO INSTALL HOA SWITCHES TO CONTROL BLOWER- WWTP 711.05 08/25/2020 212065 KLOSS, TOM UB refund for account: 3-926-0615-0-01 34.36 08/25/2020 212066 KRAUS, JEAN REFUND: SHELTER RENTAL- KIWANIS PARK 45.00 08/25/2020 212067 KRIS ENGINEERING PLOW CUTTING EDGES, INSERTS & BACK SUPPORTS - STREETS 4,832.16 08/25/2020 212068 L & P SUPPLY CO NEW PARKS MOWER, MISC SUPPLIES 7,714.07 08/25/2020 212069 LARSON, KIRK 5HEETROCK REPAIR- CITY HALL 600.00 08/25/2020 212070 LEAGUE OF MN CITIES -INS TRUST 7/1 - 12/31 INSURANCE PREMIUMS 142,175.00 08/25/2020 212071 LITZAU, GARY REFUND: SHELTER RENTAL- RIVERSIDE PARK 45.00 08/25/2020 212072 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 50,475.95 08/25/2020 212073 LOGIS JULY SERVICES - MULTIPLE DEPTS 10,793.73 08/25/2020 212074 LYNDE & MCLEOD INC. JULY YARDWASTE ACTIVITY- COMPOST 242.79 08/25/2020 212075 M-R SIGN U CHANNEL POST & SIGNS - STREETS 2,365.84 08/25/2020 212076 MACQUEEN EQUIP LLC STORM WATER EQUIPMENT COOLER FAN ASSEMBLY 417.66 08/25/2020 212077 MARCO TECHNOLOGIES, LLC JULY COST PER PRINT- MULTIPLE DEPTS 564.48 08/25/2020 212078 MARTIN-MCALLISTER FITNESS FOR DUTY EXAM - POLICE 2,000.00 08/25/2020 212079 MAYTAG LAUNDRY & CAR WASH 7/20 LAUNDRY SERVICES - EVENT CENTER 116.76 08/25/2020 212080 MCLEOD COUNTY PUBLIC WORKS REPAIR TO HATS LOADER/SALT DAMAGE 5,489.11 08/25/2020 212081 MCLEOD COUNTY RECORDER 7/27 RESOLUTION FOR 327 & 479 HWY 7E - P/Z 46.00 08/25/2020 212082 MEDICA SEPTEMBER MEDICAL INSURANCE 145,994.28 08/25/2020 212083 MEEKER WASHED SAND & GRAVEL SAND - COMPOST 9,931.89 08/25/2020 212084 MEI TOTAL ELEVATOR SOLUTIONS AUG-SEP SERVICE - LIBRARY 188.83 08/25/2020 212085 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 2,547.69 08/25/2020 212086 MINI BIFF 7/6-8/3 RENTAL @ STANASTASIA FIELD - PARKS 86.96 08/25/2020 212087 MINNCOR INDUSTRIES MV TITLE SERVICE 35.00 08/25/2020 212088 MINNESOTA CONTINUING LEGAL EDUCATIO MN STATE DIST COURT CIVIL PRACTICE DESKBOOK - LEGAL 60.50 08/25/2020 212089 MINNESOTA SECRETARY OF STATE RENEW NOTARY COMMISSION - MV 120.00 08/25/2020 212090 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,237.90 08/25/2020 212091 MN DEPT OF TRANSPORTATION COOP CONST AGREE #1034522: PARTIAL COST -MAIN ST PROJECT 2,532.20 08/25/2020 212092 MORGAN CREEK VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 312.00 08/25/2020 212093 NATIONAL NOTARY ASSOCIATION NOTARY COMMISSION STAMPER - MV 72.25 08/25/2020 212094 NERO ENGINEERING LLC JULY ENGINEERING SERVICES - MULTIPLE PROJECTS 24,030.00 08/25/2020 212095 NORTH CENTRAL BUS & EQUIPMENT INC MINI CENTURY LED LIGHTBAR - ENGINEERING 591.54 08/25/2020 212096 NORTHERN BUSINESS PRODUCTS OFFICE SUPPLIES - POLICE 15.37 08/25/2020 212097 NORTHERN SAFETY & INDUSTRIAL LABELS, GLOVES - STREETS 611.33 08/25/2020 212098 NORTHERN STATES SUPPLY INC FLOOR SWEEPER SUPPLIES - HATS 221.50 08/25/2020 212099 NUVERA AUG PHONE SERVICES - VARIOUS DEPTS 6,054.55 08/25/2020 212100 O'REILLY AUTO PARTS MISC EQUIPMENT PARTS - PARKS 371.66 08/25/2020 212101 OFFICE DEPOT CHAIR MATS - CEMETERY 94.58 08/25/2020 212102 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 3,415.50 08/25/2020 212103 PEN & INC. PLATE INSPECTION &TRANSFER - COMPOST 974.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/12/20 - 8/25/20 Check Date ---- --------------------------------------------------------------------------------------------------------------------- 08/25/2020 Check 212104 Vendor Name PEOPLEREADY INC Description ------------------------------------------------------------------------------------------ CREEKSIDE TEMP STAFFING Amount -------------------------- 2,320.64 08/25/2020 212105 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 2O,082.62 08/25/2020 212106 POSTMASTER AUG SR NEWSLETTERS - SR CENTER 132.00 08/25/2020 212107 PREMIUM WATERS AUG SERVICE - PARKS 8.00 08/25/2020 212108 QUADE ELECTRIC BATTERIES, BULBS - POLICE 250.75 08/25/2020 212109 QUILL CORP TOWELS, WIPES - RECCENTER 91.97 08/25/2020 212110 REINER ENTERPRISES INC 7/28 CREEKSIDE FREIGHT 441.97 08/25/2020 212111 RICE COMPANIES, INC. REMOVE/REPLACE BI-FOLD DOOR - REFUSE 28,778.00 08/25/2020 212112 RITUAL BEVERAGE COMPANY LLC COST OF GOODS SOLD - LIQUOR HUTCH 401.52 08/25/2020 212113 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 377.56 08/25/2020 212114 SANKEN, CHERYL REFUND: SHELTER RENTAL @ NORTHWOODS 45.00 08/25/2020 212115 SIGMA CONTROLS, INC. 170 FT SUB CABLE - WATER 1,175.00 08/25/2020 212116 SIMONSON LUMBER CO VARIOUS LUMBER & PARTS - PARKS 2,120.19 08/25/2020 212117 SITEONE LANDSCAPE SUPPLY INSECTICIDE, HERBICIDE - PARKS 1,560.10 08/25/2020 212118 SMITH, MATT UB refund for account: 3-340-3800-3-01 257.41 08/25/2020 212119 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 25,141.97 08/25/2020 212120 STANDARD PRINTING-N-MAILING VARIOUS POSTAGE & BILLING 1,314.08 08/25/2020 212121 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 704.17 08/25/2020 212122 STARWIND SOFTWARE INC DELL DRIVE IN SOFTWARE - MULTIPLE DEPTS 2,092.00 08/25/2020 212123 STATE OF WISCONSIN LICENSE &TONNAGE - COMPOST 211.63 08/25/2020 212124 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 6,851.92 08/25/2020 212125 TALLEN & BAERTSCHI 1 YR SUBSCRIPTION - POLICE 170.00 08/25/2020 212126 TECH SALES OPTIMA CVE-16 REFRIGERATED INFLUENT SAMPLER - WWTP 6,166.00 08/25/2020 212127 THOMSON REUTERS-WEST JULY WEST INFO CHARGES - LEGAL & POLICE 1,216.05 08/25/2020 212128 TITAN MACHINERY SERVICE & REPAIR TO COMPOST WHEEL LOADER 4,682.17 08/25/2020 212129 VOID VOID - 08/25/2020 212130 UNUM LIFE INSURANCE CO OF AMERICA AUGUST LIFE INSURANCE 2,728.37 08/25/2020 212131 VERIZON CONNECT NWF, INC. JUL PHONE SERVICES - STREETS 80.95 08/25/2020 212132 VERIZON WIRELESS JUL 03 - AUG 02 PD PHONE SERVICES 39.39 08/25/2020 212133 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 17,241.55 08/25/2020 212134 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 437.14 08/25/2020 212135 VIKING SIGNS & GRAPHICS INC SIGNS & DECALS - COMPOST 730.00 08/25/2020 212136 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 3,831.49 08/25/2020 212137 VIVID IMAGE ANNUALSAFE&SOUND - IT 480.00 08/25/2020 212138 WASTE MANAGEMENT OF WI -MN JULY REFUSE DUMPING 8,024.25 08/25/2020 212139 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 477.37 08/25/2020 212140 WEST CENTRAL SANITATION INC. JULY RESIDENTIAL REFUSE 48,583.89 08/25/2020 212141 WEST CENTRAL SHREDDING PAPER SHREDDING, CD'S, LICENSE PLATES - POLICE 201.00 08/25/2020 212142 WILSON'S NURSERY INC TREES - STREETS 388.30 08/25/2020 212143 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 3,368.14 08/25/2020 212144 WM MUELLER& SONS 3/811 FINE ASPHALT 6.5% - STREETS 1,990.80 08/25/2020 212145 ZARNOTH BRUSH WORKS INC MOBIL POLY CABLEWRAP BROOM REFILL - STORM WATER 464.00 Total - Check Disbursements: $ 1,239,959.07 Department Purchasing Card Activity- July 2020 Date Dept Vendor Name Description Amount 07/01/2020 PARK AND REC AMAZON Office Supplies 17.98 07/06/2020 PARK AND REC ST. PAUL SAINTS BASEBALL Saints Ticket Refund (887.36) 07/13/2020 PARK AND REC AMAZON Pitching Rubbers 78.64 07/16/2020 PARK AND REC AMAZON LED Wall Pack 89.99 07/20/2020 PARK AND REC AMAZON Baseballs 64.76 07/24/2020 PARK AND REC DISCRAFT Ground Sleeves 82.36 07/27/2020 PARK AND REC AMAZON Brushless Drill 110.09 07/03/2020 CREEKSIDE SPS COMMERCE June 2020 SPS fees for Bomgaars 89.00 07/03/2020 CREEKSIDE DEPT OF AGRICULTURE South Dakota fertilizer registration 103.00 07/06/2020 CREEKSIDE KELLY REGISTRATION SYSTEM North Dakota fertilizer registration 109.20 07/09/2020 CREEKSIDE AMAZON iPhone screen protectors - Dan and Andy 9.98 07/13/2020 CREEKSIDE TARGET Break room cleaning supplies 13.47 07/13/2020 CREEKSIDE MN NURSERY& LANDSCAPE ASSOC Annual membership dues 627.00 07/14/2020 CREEKSIDE REOTEMP INSTRUMENTS Temperature probe 197.00 07/14/2020 CREEKSIDE REOTEMP INSTRUMENTS Temperature probe 197.00 07/14/2020 CREEKSIDE NI NDA FFALTON Nebraska fertilizer registration 5.12 07/14/2020 CREEKSIDE DEPT OF AGRICULTURE Partial refund of SD fertilizer registration (50.00) 07/20/2020 CREEKSIDE WEATHERTECH DIRECT LLC Front/rear floor liners for pickup #377 244.71 07/21/2020 CREEKSIDE AMAZON Seat covers for pickup #377 20.96 07/23/2020 CREEKSIDE SPS COMMERCE Jun 2020 SPS fees for United Hardware Bomgaars 292.60 07/01/2020 FINANCE GOVT FINANCE OFFICERS ASSN - GFOA 2019 GFOA Cent Application 460.00 07/06/2020 FINANCE AMAZON (Phone lightning cable - Legal 13.99 07/08/2020 FINANCE AMAZON Storage Boxes for Legal 41.40 07/21/2020 FINANCE AMAZON COVID supplies - hand sanitizer 46.56 07/23/2020 FINANCE AMAZON COVID supplies - disposable masks 300 qty 263.88 07/23/2020 FINANCE AMAZON City center compressed gas dusters 33.30 07/27/2020 FINANCE WAL-MART City Center soda machine refill 103.64 07/27/2020 FINANCE AMAZON COVID supplies - Crowd control stanchions 108.78 07/27/2020 FINANCE AMAZON COVID supplies -face masks for DMV 56.97 07/27/2020 FINANCE AMAZON COVID supplies - security door stoppers 25.98 07/28/2020 FINANCE AMAZON COVID supplies - foot pull door openers 85.25 07/29/2020 FINANCE AMAZON City center office supplies 130.50 07/29/2020 FINANCE AMAZON DMV office supplies 36.93 07/30/2020 FINANCE AMAZON City Center envelopes 500 qty 14.99 07/31/2020 FINANCE AMAZON COVID Supplies - neck gators for Police 136.74 07/08/2020 LIQUOR HUTCH ACE HARDWARE - 1315 Replacement extension cord 12.99 07/14/2020 LIQUOR HUTCH ACE HARDWARE - 1315 Cleaning Supplies 9.08 07/15/2020 LIQUOR HUTCH ACE HARDWARE - 1315 Hardare to put up signs for e-commerce on outside of building 7.23 07/15/2020 LIQUOR HUTCH ACE HARDWARE - 1315 Hardare to put up signs for e-commerce on outside of building 1.32 07/16/2020 LIQUOR HUTCH RETAIL INFORMATION TEC Monthly cloud retailer fee 213.75 07/23/2020 LIQUOR HUTCH TARGET Cleaning Supplies 19.40 07/23/2020 LIQUOR HUTCH AMAZON COVID Supplies - face masks 142.32 07/23/2020 LIQUOR HUTCH EIG CONSTANTCONTACT.COM E-mail blast advertising 70.00 07/27/2020 LIQUOR HUTCH AMAZON COVID Supplies - tray for entrance to hold masks, sanitizer 13.97 07/28/2020 LIQUOR HUTCH AMAZON COVID Supplies - face masks 129.36 07/30/2020 LIQUOR HUTCH MENARDS HUTCHINSON COVID Supplies - face masks 218.06 07/30/2020 LIQUOR HUTCH AMAZON COVID Supplies - sanitizer for entrance 226.00 07/01/2020 PUBLIC WORKS AMAZON WTP Sensors 54.00 07/02/2020 PUBLIC WORKS AMAZON WTP Table 45.09 07/03/2020 PUBLIC WORKS PAYPAL Cell phone case 12.89 07/03/2020 PUBLIC WORKS PAYPAL Cell phone case 9.95 07/07/2020 PUBLIC WORKS POLLUTION CONTROL AGENCY Biosolids License Refresher - Randy C. 100.00 07/10/2020 PUBLIC WORKS POLLUTION CONTROL AGENCY Biosolids License Refresher- Bruce F. 100.00 07/16/2020 PUBLIC WORKS ARROW TERMINAL LLC Electrical Wiring Supplies 225.89 07/21/2020 PUBLIC WORKS SOUTHCO INC. WW Drum Screen Parts 397.62 07/28/2020 PUBLIC WORKS PAYPAL WW Safety Equipment 62.68 07/28/2020 PUBLIC WORKS PAYPAL WW Blower Replacement 2,671.00 07/31/2020 PUBLIC WORKS PAYPAL WTP Pump Replacement 1,639.70 07/31/2020 PUBLIC WORKS PAYPAL WW ID Tag Clips 20.45 07/28/2020 ADMIN LOGMEIN GOTOMEETING GoToMeeting App for Interviews 155.34 07/01/2020 MOTOR VEHICLE ORC NMLS Fee for operating the ATM machine 102.50 07/13/2020 EDA LOGMEIN GOTOMEETING GoToMeeting toll free usage 18.39 07/16/2020 POLICE AMAZON Batteries 20.49 07/21/2020 POLICE ZOLL MEDICAL CORPORATION Defib batteries 64.73 07/27/2020 POLICE AMAZON Command post and laminating 63.75 07/29/2020 POLICE ZOLL MEDICAL CORPORATION Defib battery 64.73 07/02/2020 FIRE CASH WISE FOODS Station first aid kit supplies 22.83 07/24/2020 FIRE CASH WISE FOODS Bottled drinking water 47.76 07/02/2020 IT AMAZON Phone case and cords for RAnderson 11.93 07/09/2020 IT AMAZON Phone case for MSchumann 39.95 07/13/20201 IT AMAZON Speaker phone for back door access 196.94 Department Purchasing Card Activity- July 2020 Date Dept Vendor Name Description Amount 07/15/2020 IT AMAZON UPS for Hats network 280.17 07/15/2020 IT AMAZON Speakers for Amanda and Cindy 53.98 07/15/2020 IT WEB NETWORKSOLUTIONS URL for hutchonpurpose 899.70 07/15/2020 IT WEB NETWORKSOLUTIONS URL for Acityonpurpose 899.70 07/15/2020 IT WEB NETWORKSOLUTIONS URL for hutchinsononpurpose 449.85 07/21/2020 IT BESTBUY Ipads for electric crews 1,299.98 07/22/2020 IT 4STARTECHIN AP for electric car 182.31 07/23/2020 IT AMAZON Cat 5e spool plenum rated 149.95 07/28/2020 IT LOGMEIN GOTOMEETING toll free for GoToMeeting 10.79 07/28/2020 IT WEB NETWORKSOLUTIONS Private registration for Park and Rec URL 29.98 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 31.70 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 639.27 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 311.70 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 31.70 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 26.42 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 26.42 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 10.57 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 42.27 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 36.98 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 68.68 07/29/2020 IT ZOHO CORPORATION Manage Engine Help Desk 63.40 07/29/2020 IT AMAZON Aruba AP mount 17.43 07/30/2020 IT BESTBUY Ipad for Electric crews 549.99 07/30/2020 IT AMAZON Velcro for cable management 13.57 07/31/2020 IT AMAZON Fire Proof safe for backup tapes 389.65 07/31/2020 IT AMAZON Spare keyboards 69.15 Total - P-Card Disbursements: 16,771.81 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Approve/Deny proposal from Contregrity Group for Construction Management Department: Administration LICENSE SECTION Meeting Date: 8/25/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As we move in to design and construction efforts on the new police station, city staff is recommending that we bring on a construction manager to assist the City with the project. The role of the construction manager is to assist the City from project inception, including cost estimating and analysis during the design phase, through actual construction and final warranty closeout. The Construction Manager will work closely with the Architect/Engineer and City Staff. City staff conducted 5 interviews with construction management firms from throughout Minnesota. It was the consensus of those participating in the interviews to recommend that we hire Contegrity Group to be our construction manager. The Contegrity Group has extensive knowledge of the area and they have a large portfolio of doing work on law enforcement centers. The Contegrity Group comes highly recommended by the McLeod County Board having worked on their jail project and their current efforts on the government center. I have included some information on the firm's background and additional information on the company can be viewed at www.contegritygroup.com. I have also included a copy of their proposal which includes costs for pre -construction, construction, and post -construction work. Staff recommends approval. BOARD ACTION REQUESTED: Approve/Deny proposal from the Contegrity Group for construction management services for the next phase of design/build on a new Police Station Fiscal Impact: $ 359,200.00 Funding Source: Capital Improvement Plan FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Company / Firm Background CONTEGRITY GROUP was established in August 2006 in the spirit of providing clients with pure construction management. This philosophy provides owners/clients a financially beneficial alternative to the general contractor arrangement while receiving a professional construction process. t lime.r , As construction manager, the role is to assist owners/clients from project inception, including cost estimating and analysis during the design phase, through actual construction and final warranty closeout. By communicating with the entire design team clearly and openly throughout the project, saving time and money along with keeping the project within scope and budget is the end result. After project completion, Contegrity Group also continues to keep in close communication with owner/client through warranty phase, the 11-month walk-through, and beyond. This concept ensures our owners/clients have an experienced advocate to professionally guide them through the construction process with total collaboration - saving time and money. In essence, our approach places us on the same side of the table as the City, not the contractors. We become a member of the City's team and are looking after your interests. By self -performing construction work, it is our opinion that it crosses the line on why a Construction Manager is being hired. In addition, being Contegrity Group is not competing with local companies, it enables Contegrity Group to obtain the best price through competitive bidding. Our commitment to the Agency Construction Management method allows the City to make informed decisions based on your objectives while at the same time knowing Contegrity Groups allegiance to the City is not waivered. Since the company's inception the staff number has grown to sixteen (16), now providing the company with an even greater all -encompassing diversity of experience in building projects. Based in Little Falls, Minnesota, Contegrity Group also has a sizeable portfolio of completed Minnesota projects with experiences that include police departments, fire halls, city hall offices, public works facilities, jail facilities, law enforcement centers, judicial and courts facilities, county government centers, and health and human services buildings. It is with this knowledge base and skill level that we can ensure a well -managed, quality and successful project to be delivered to the City of Hutchinson. Principals (left to right): • Larry Filippi (Vice President) • Mike Filippi (Vice President) • Travis Fuechtmann (Vice President) • Pete Filippi (President) City of Hutchinson CMa Services Fee/Cost Proposal Firm. Name: CONTEGRITY GROUP, INC. August 1, 2020 PRE -CONSTRUCTION ESTIMATED 8 MONTH DURATION Description Quantity Unit Unit Cost Total Project Executive, Principle in Charge HRS General Superintendent HRS Superintendent HRS Senior Project Manager HRS Project Manager HRS Field Engineer HRS Safety Director HRS Administrative Assistance HRS Estimator HRS Subtotal Preconstruction Staff 10,000.00 (Fixed Lump Sum Fee CONSTRUCTION ESTIMATED 12 MONTH CONSTRUCTIONS SCHEDULE Description Quantity Unit Unit Cost Total Project Executive HRS same as PM General Superintendent FIRS NA Superintendent- (Full Time) (Includes Reimbufsables) 2,080 HRS 95.77 199,200.00 Senior Project Manager HRS same as PM Project Manager HRS included in CM Fee Field Engineer (assistant project manager) HRS included in CM Fee Safety Director HRS included in CM Fee Administrative Assistance HRS included in CM Fee Subtotal Construction Staf 199,200.00 Construction Management Fee 150,000.00 (Based on AN ESTIMATED construction cost 1.88% (fixed lump sum fee) of $8,000,000) See following page for details on establishment of fees/rates above FEE & RATE SUMMARY RE -CONSTRUCTION SERVICES: The Lump Sum fee includes all staff time, travel & reimbursables CONSTRUCTION: Hourly Rate Calculation Project Superintendent Travel/Lodging/Meals 12 Month Total Hourly Rate (2,080 hrs.) CONSTRUCTION MANAGEMENT CM Fee Break Down Bidding/Contract Award/Job Start Up Construction Warranty (to be billed at 12 mos. post occupancy) Travel Expenses 172,800.00 26,400.00 199,200.00 95.77 7,500.00 130,000.00 7,500.00 5,000.00 150,000.00 Fees to be invoiced in equal monthly installments over the course of each respective phase. In an effort to show our commitment to the City of Hutchinson, we have dedicated a portion of fee for follow up on warranty items that come up during the first Vear of occupancy. GENERAL CONDITIONS: Contegrity Group, Inc. does not mark up General Conditions items. General Condition items are received, compiled and passed along to the owner for direct payment to the vendor. All General Condition items are secured by the Construction Manager on behalf of the Owner. The following is a list of typical General Condition items which are not part of this fee proposal: Jobsite office trailer, phone/internet for jobsite office, copies, postage, temp toilets, temp power, temp water, temp heat, building permits, equipment rental, surveying, trucking, testing, construction signs, temp roads, temp enclosures, safety barricades, temp fencing, storage facilities, clean up, rubbish removal, snow removal, blueprinting (including distribution cost), security, photographs, gas & oil, dewatering, fire protection, moving expenses, etc. If Cgi was to provide the jobsite trailer, our monthly rate, which includes delivery, setup/removal & steps is $550.00/month HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Approve/Deny proposal from Wold for next phase of design on Police Station Department: Administration LICENSE SECTION Meeting Date: 8/25/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: With the purchase of the Econo Foods Property now being complete, city staff is ready to move forward with design and construction efforts on the new police station. With that thought in mind, City Staff is recommending that the City Council continue to work with the Wold Architect as our architect/engineer on this project. Attached for your consideration is an updated proposal from Wold on providing architectural and engineering services from design through construction. The cost is $417,000 plus reimbursable expenses estimated to be around $15,000. BOARD ACTION REQUESTED: Approve/Deny Proposal from Wold Architects for the next Phase of Design on a new Police Station Fiscal Impact: $ 417,000.00 Funding Source: Capital Improvement Plan FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: July 28, 2020 Matt Jaunich, City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: New Police Facility Commission No. 182180 Dear Matt: It was great talking to you and the Core Planning Group regarding the next phase of design for the new police facility. I did want to follow up with you on next steps for design and schedule. Given the amount of time from our last design meetings, we would like to spend time with the Chief confirming program and refine the solution as the next first step. Overall, I think we should plan for the following design schedule: • Construction Manager selection — August 2020. • Commence PD detailed design — September 2020 through October 2020. • Cost Estimating (in collaboration with CM) — October 2020. • Contract Documents — October 2020 through January 2021. • CM Review and Cost Estimating — January 2021. • Finalize Documents for Bidding — February 2021. • Approval of Council for Bidding — March 2021. • Award of Contracts — April 2021. • Construction — May 2021 through May 2022. I would also like to follow up with you on our fees as we move forward. As we had talked previously, the construction cost is likely higher than the original $7,000,000 previously estimated due to the current estimated size of the facility and overall inflation. Utilizing the 30,000 sq. ft. program and around $260 to $270/ square foot, we believe the construction costs would be between $7.8 million to $8.1 million. For fee purposes, I recommend utilizing $8,000,000 for establishing final fees. $8,000,000 (construction cost) x 6% (fee basis) _ $480,000 Total Fee Credit for previous SD Fee = $63,000 Total Proposed Fixed Fee (Final Design through Construction) _ $417,000 Customary reimbursable expenses would be in addition to this fee and are estimated to be approximately $15,000. Please call me if you have questions regarding this approach. Sincerely, Wold Architects and Engineers )CkAsm'--� John McNamara I AIA, LEED AP Partner cc: Melissa Stein Wold Architects and Engineers 332 Minnesota Street, Suite W2000 Saint Paul, MN 55101 woldae.com 1 651227 7773 PLANNERS ARCHITECTS HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Approve/Deny Resolution 15204 - Adopting Logo, Tagline & Usage Standards Department: Administration LICENSE SECTION Meeting Date: 8/25/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Back in August of 2019, the City Council hired Chandlerthinks to conduct a marketing and branding study for the city of Hutchinson. That work began in September of 2019 and recently concluded with their final report that was received by the City in late July of this year. City staff will be providing a short presentation on the proposed new logo, tagline and usage standards at the meeting on Tuesday. Following the presentation, staff will be asking the Council to consider approving Resolution 15204, essentially adopting the new logo, tagline and usage standards for the City. BOARD ACTION REQUESTED: Approve/Deny Resolution 15204 - A resolution adopting the City of Hutchinson's Logo, Tagline and Usage Standards Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 15204 RESOLUTION ADOPTING THE CITY OF HUTCHINSON'S LOGO, TAGLINE AND USAGE STANDARDS WHEREAS, the city of Hutchinson has had various logos since its inception and the current official logo since the mid-1990s; and WHEREAS, the City Council adopted a strategic plan in 2018 and one of the goals of that plan was to look at a logo redesign; and WHEREAS, the City hired Chandlerthinks in August of 2019 to develop a community branding initiative with a marketing strategy to assist city staff and elected officials in promoting the city of Hutchinson; and WHEREAS, within that initiative there was a goal to create a new Hutchinson logo and tagline; and WHEREAS, the City Council, staff, and public provided input into the initiative and a final report was presented to the City in late July of 2020; and WHEREAS, the City Council wishes to formally adopt a logo, tagline, and usage standards to ensure that the branding and marketing of Hutchinson are consistent and of high quality; NOW THEREFORE BE IT RESOLVED that the City Council of Hutchinson, Minnesota approves and adopts the official city of Hutchinson logo and branding standards per the artwork and document attached hereto. FURTHERMORE BE IT RESOLVED that the City's official tagline will be "A City on Purpose". Adopted by the City Council this 25 h day of August 2020. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator u HUT HINSrN A CITY ON PURPOSE. These graphic standards were developed as a method for protecting the graphic brand of Hutchinson, Minnesota. It is important to consult with and follow the enclosed guidelines to maintain the integrity of the brand. If you need any additional information or guidance, please contact: Matt Jaunich, ICMA-CM Communications Manager C: (320) 234-4241 F: (320) 234-4240 mjaunich@ci.hutchinson.mn.us 1 1 1 Hassan Street SE Hutchinson, MN 55350-2522 Prepared by Chandlerthinks FULL COLOR LOGO The logo may be represented in full color using either the 2 spot colors, 4 color process printing techniques, or RGB for on -screen use. ONE COLOR LOGO mr_ -� One color versions include Blue PMS 308, Cool Gray 8, or Black. Any color from the family of colors provided on page 3 can also be used. LOGO WITH TAGLINE The logo can be used with the tagline below. LOGO ON COLOR u ON no ow no HUTCHINSON u HUTCHINSON u HUTCHINSON u u C HUTCHINSON HUTCHINSON A CITY ON PURPOSE. r The contrast must be sufficient when 00 Eft 00 Eft printing a color version of the logo on a go oft go oft photo or color background. One color HUTCHINSON HUTCHINSON or 2 color versions can be used. LOGO REVERSED The white -reversed version is preferred when the logo is printing on a dark photo or color background. PRIMARY COLOR PALETTE PMS 1807 PMS 130 PMS 455 PMS 349 PMS 308 TYPEFACES HEADLINE: Nimbus Bold The quick brown fox jumps over the lazy dog ABCDEFGH IJ KLM NOPORSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789!@#$%"&*() SPECIAL HEADLINE: Alana �eyc/u�CM�Z �� afJn� `(ax 1umplt a11te'A e ��z(Y-(k,X GwCq6 (PQ ��j'c�aq n )n A ) aeg 0�23�1%7(y91(W#$%^&*0 BODY COPY: Nimbus Sans Family The quick brown fox jumps over the lazy dog ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789!@#$%^&*() The quick brown fox jumps over the lazy dog ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789!@#$%^&*() OFFICE USE: Tahom, The quick brown fox jumps over the lazy dog ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789!@#$%^&*() Cool Gray 8 ICON ONLY The icon can be used by itself to represent Hutchinson. DEPARTMENT USE The logo can be used with department names replacing the tagline using Nimbus Regular. ow N" 00 N" u HIV CHIN"' PUBLIC WORKS AND ENGINEERING RECOMMENDED SPACING m No other object should be placed within the safe area around the logo as specified below. The safe area around the logo should be at least 1 /4 inch or equal to the letter height of "HUTCHINSON." MINIMUM SIZE The logo may not be used smaller than 1/2 an inch in order to retain readability. TAGLINE USE The logo with tagline should be presented as shown. The tagline can also be used as a background graphic element using Gotham Black font (see below). ----- Y.25„ l,!T__CHMSO_N .257' 5" L> C HUTCHINSON u HUTCHINSON A CITY ON PURPOSE. .25" u C HUTCHINSON DO NOT use any unofficial colors or any combination of colors different than the official logo colors. HUTCHINSON DO NOT delete, add or adjust any element of the logo. u on HUTCHINSON DO NOT rotate or flip the logo. Um eturehentias quiam, conmisimil inis et es etur modion pa qui alit, vo lore net rest, sit pos ant voluptia vol orerit lam acidis cusanim1s!0dol1ohr6 mo vel inisto molupta volum invenimpor C ro cum fugit resecto magnam am atit DO NOT screen the logo or use the logo behind text. DO NOT print the logo on a dark background or image. u NEw HUTCHI SON DO NOT add unofficial copy or graphics covering any part of the logo. u HUTCHINSON DO NOT change the proportions of the logo. u __ HUTCHINSON DO NOT try to recreate this logo. Use only the artwork provided. Elements of the font have been adjusted and should not be typeset or replaced with any other font. u _ _ MAIN STREET FESTIVAL DO NOT alter the logo for any other unapproved entity. COLORS Production of artwork by different techniques may require the use of different color matching systems. For the most consistent use of corporate colors the recommended breakdowns are as follows: PRINTING Pantone® (PMS) Red PMS 1807 Yellow PMS 130 Brown PMS 455 Green PMS 349 Blue PMS 308 Gray Cool Gray 8 4-Color Process (CMYK) Red 3906528 Yellow 0321000 Brown 18309459 Green 85 3 1 91 44 Blue 100 10 1 0 52 Gray 44 34 1 29 10 FILE USAGE Use of digital artwork in different applications requires the use of different digital file formats. To ensure the best quality reproduction, the following file format uses are suggested: WORD .EPS .BMP .JPG .GIF .TIF POWER POINT .PNG .BMP .JPG .GIF .TIF WEB (HTML) RG B .JPG Red 164 52 58 GIF Yellow 242 169 0 Brown 105 91 36 INDESIGN Green 4 106 56 EPS Blue 0 88 124 TIF Gray 136 1 139 1 141 ON -SCREEN Web -Safe (HEX) Red A4343A Yellow F2A900 Brown 695B24 Green 046A38 Blue 00587C Gray 888B81D HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Calling a Special Workshop Meeting for 4.30 pm on September 22 Department: Administration LICENSE SECTION Meeting Date: 8/25/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is looking for the City Council to call a special workshop meeting for 4:30 p.m. on September 22. The Coalition of Greater Minnesota Cities (CGMC) would like to give their annual update to the City Council. Bradley Peterson of the CGMC will be present to give the update. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:30 p.m. on September 22 for the annual update of the Coalition of Greater Minnesota Cities Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, June 24, 2020 Call to order — 3:00 p.m. President Don Martinez called the meeting to order. Members present: President Don Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Attorney Marc Sebora; Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Wendorff, second by Commissioner Hanson to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements GM Carter presented the Financial Statements. On the Electric Division, net loss increased by $189,455 mostly due to decreased revenues. Usage was up in the residential class but down in the commercial classes. About 35% of the decrease in revenue can be attributed to no power cost adjustment in 2020 compared to the PCA bringing in an additional $74K in 2019. On the Natural Gas Division, May 2020 financial numbers are very similar to May 2019 but HUC remains below 2019 consumption levels due to a much warmer first quarter in 2020. Motion by Commissioner Cheney, second by Commissioner Morrow to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — Absent b. Divisions i. Dan Lang, Engineering Services Manager — Absent ii. Dave Hunstad, Electric Transmission/Distribution Manager— Absent iii. Randy Blake, Production Manager — Absent iv. John Webster, Natural Gas Division Director — Absent v. Jared Martig, Financial Manager- Absent c. Human Resources - Brenda Ewing — Absent d. Legal — Marc Sebora — Nothing to report e. General Manager — Jeremy Carter i. Keeping up on projects and catching up on maintenance. ii. EV Charger is ready to go. Looking at possibly a July install date but dependent on street project. iii. Unpaid collectable balance update. Energy Assistance agencies are being used. iv. Looking for approval of the Continuity of Operations Plan during the July Commission meeting. v. Would like to have a Solar Discussion with each of the Commissioners within the next few weeks. Please look at schedules to arrange a time to meet. vi. Uponor is interested in the Bright Energy Solutions program. Discussions need to be held on if HUC should roll out the program to all customers. vii. Reviewed Transformer Insurance. Angie to send out email on schedules for the next week or two. 6. Policies a. Review Policies i. Section 6 of Exempt Handbook ii. Section 6 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes No changes recommended at this time. 7. Unfinished Business a. None 8. New Business a. Approve Requisition #8444 — Plant #2 Substation Circuit Breakers GM presented Requisition #8444 - Plant #2 Substation Circuit Breakers. HUC is looking to purchase three 13.8kV roll -in replacement circuit breakers made by ABB for the Plant #2 Substation. The ABB circuit breakers will replace the existing GE circuit breakers, which have been in service for 35-40 years and have had mechanical problems in the recent past. HUC has periodically been replacing breakers at the Plant #1 & Plant #2 substations with the same ABB breakers due to the specific retrofit compatibility with the GE `Magne-Blast' breaker and switchgear. WESCO is the regional distributor for ABB and the sole supplier for these retrofit breakers as to why HUC has only received the one quote. This breaker replacement was included in the 2020 CIP budget as part of the Plant #2 Substation project. 2 Motion by Commissioner Cheney, second by Commissioner Hanson to Approve Requisition #8444 — Plant #2 Substation Circuit Breakers. Motion carried unanimously. b. Approve 3M CIP Rebate for 2019 Qtr. 2-4 & 2020 Qtr. 1 GM Carter presented 3M CIP Rebates for 2019 Qtr. 2-4 & 2020 Qtr. 1. 3M Rebate for 2019 Qtr 2-4 in the amount of $53,197.85 with a savings of 395.5KW and 6,980 MCF. 3M Rebate for 2020 Qtr 1 in the amount of $26,586.68, with a savings of 393.9KW and no MCF Conversations were held on the timing of the 3M Rebates, comparison to past quarters and the CIP Energy Saving Goals that are in place. Motion by Commissioner Morrow, second by Commissioner Cheney to Approve 3M CIP Rebate for 2019 Qtr. 2-4 & 2020 Qtr. 1. Motion carried unanimously. c. 2019 Review of CIP GM Carter reviewed 2019 CIP Review. The State of Minnesota added a goal of achieving an annual energy savings of 1.5% of retail sales of electricity and gas through conservation and energy efficiency programs beginning in 2010 and continuing each year going forward. d. Approve Awarding the Bid — 25/46.7 MVA Transformer GM Carter presented Awarding the 25/46.7 MVA Transformer Bid. CE Power & Staff are recommending awarding the bid to Virginia Transformer based on the review of the bid proposals. The replacement transformer was not part of the approved 5-year CIP budget, but was identified as a separate project to be completed over the next two years. Staff estimates the transformer replacement costs at $850,000. The actual bid amount before, losses are factored in or discounts is $786,606. Discussions were held on the familiarity of the company, quality of products and loss load and dates of a possible special meeting if needed. Motion by Commissioner Hanson, second by Commissioner Wendorff to Approve Awarding the Bid — 25/46.7 MVA Transformer. Motion carried unanimously. e. Approve Awarding the Bid — Grounding Transformer 3 GM Carter presented Awarding the Grounding Transformer Bid. CE Power & Staff are recommending awarding the bid to Virginia Transformer based on the review of the three bid proposals that were received. The replacement transformer was not part of the approved 5-year CIP budget, but was identified as a separate project to be completed over the next two years. The actual bid amount before losses are factored in or discounts is $265,750. Commissioner Hanson inquired if there are any potential legal issues on not honoring the bid to Pennsylvania Trans with being the lower bid, reason being Pennsylvania Trans would only honor if large bid was accepted as well. Mr. Sebora stated there are no legal issues. Motion by Commissioner Wendorff, second by Commissioner Hanson to Approve Awarding the Bid — Grounding Transformer. Motion carried unanimously. f. Adopt Preparedness Plan GM Carter reviewed HUC's Preparedness Plan that is based on Gov. Tim Walz executive Order 20-74. All employers need to have a plan to combat the spread of COVID-19. If approved by the Board, Staff will distribute to employees and post. Motion by Commissioner Hanson, second by Commissioner Cheney to Approve Adopting Preparedness Plan. Motion carried unanimously. 9. Adjourn There being no further business, a motion by Commissioner Cheney, second by Commissioner Wendorff to adjourn the meeting at 3:50p.m. Motion carried unanimously. Robert Wendorff, Sec ry ATTEST- •R . Don Martinez,'Preside4t6o. 4 HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY ANNUAL BOARD MEETING AUGUST 20, 2019, 7:30AM Minutes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, and Steve Jensen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF ANNUAL MEETING AUGUST 21, 2018 Gary Forcier moved to approve the Minutes of the annual board meeting as written. Steve Jensen seconded and the motion carried unanimously. 3. Election of Officers Gary Forcier made a motion to keep Renee Lynn Johnson Kotlarz as Chair, Steve Jensen as the Vice Chairman and himself, Gary Forcier, as the Secretary/Treasurer. Steve Jensen seconded and the motion carried unanimously. 4. CONSIDERATION OF 2019 HRA ANNUAL MEETING REPORT Steve Jensen moved to approve the 2019 HRA Annual Meeting Report. Gary Forcier seconded and the motion carried unanimously. 5. Steve Jensen moved to adjourn and Gary Forcier seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director c—� - Gary Forcier ecretary/Treasurer HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Teleconference Call (GoToMeeting) Tuesday, July 21, 2020, 7:00 AM Min utes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via telephone. Members Present: Gary Forcier, Eileen Henry via telephone and Steve Jensen via telephone. Staff Present: Jean Ward and Judy Flemming. a. Gary Forcier moved to approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. Eileen Henry seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry— Aye. The motion carried unanimously. b. Gary Forcier moved to accept the resignation of Eileen Henry effective August 1, 2020. Renee Lynn Johnson Kotlarz seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry — Aye. The motion carried unanimously. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JUNE 16, 2020 Gary Forcier moved to approve the Minutes of the regular board meeting as written, and Eileen Henry seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry— Aye. The motion carried unanimously. 3. FINANCIAL REPORTS Eileen Henry moved to approve: a. City Center General Fund payments of $14,737.56 for checks 9127 to 9132 b. City Center June 2020 Financial Statements c. Park Towers Operating Account payments of $128,190.44 for checks 15004 to 15027 d. May 2020 Park Towers financial statements Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry— Aye; Jensen — Aye. The motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report for July 2020 — 100% Occupied b. Jean Ward reviewed with the Board the July Newsletter, which highlighted the importance of completing the Census. c. COVID-19 updates: FYI CARES ACT Tracking Report to prevent, prepare for and respond to coronavirus d. Jean Ward reviewed with the Board the contract award 2020 CFP for Vinyl Planking in Community Room and Kitchen. July 21, 2020 Minutes Pagel of 2 5. RAD UPDATE Jean Ward reviewed with the Board: • RAD Financial Conversion Timeline Update: Concept call 6/5/2020 approved submission of Financing Plan, & finalizing purchase of Software for Section 8 Multifamily. 6. 2021 CITY CENTER HRA BUDGET DRAFT Steve Jensen moved to approve the 2021 City Center HRA Budget. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry— Aye; Jensen — Aye. The motion carried unanimously. 7. CONSIDERATION OF REVISED COVID-19 PREPAREDNESS PLAN FOR HUTCHINSON HRA Steve Jensen moved to approve the revised COVID-19 preparedness plan for Hutchinson HRA. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry— Aye; Jensen — Aye. The motion carried unanimously. 8. COMMUNICATIONS-HUTCHINSON JOB STATUS, REVISED EVICTION MORATORIUM, RENTAL & MORTGAGE ASSISTANCE THOUGH UCAP Jean Ward reviewed with the Board the Hutchinson job status, the revised eviction moratorium, the rental & mortgage assistance through UCAP and the draft, revised HRA Bylaws. 9. ADJOURNMENT Gary Forcier moved to adjourn and Steve Jensen seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary For er, Secretary/Treasurer July 21, 2020 Minutes Page 2 of 2 O N O N 00 O O O O O O O O O O O O O O O O O O O O O O O p V N N N N N N N N N N N N N N N N N N N N N N N ¢ Q O O O O O O O O O O O O O O O O O O O O O O O N 4-r O NLi ^C4 U U U U U U U U U U U U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 70 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 770 77 C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C V H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H �I ^" O O 00 O� O O O O� O� O O O O 1.0 C', Q1 N N N 1.0 r O 01 M 1.0 M X M O O O O O O O O O O O O O O O O O O O O O O O O O O O O I� i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i Cl) Cl) N Cl) Cl) N Cl) Cl) N N Cl) [- [- \O [- \O Q1 DD [� M \O [- 00 [- \O \O N \O 00 M O O O O O O O O O O O O O O O O O O O O O O O O a1 a1 a1 a1 a1 a1 a1 a1 O a1 O a1 a1 O a1 a1 O O a1 O a1 a1 O a1 O a1 a1 O O a1 O N N N N N N N N M N M N N M N N M M N M N N M N M N N M M N Ill' U — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — �I O AEG) o o o o v� o o 4-i 4-y � Ri � � Zi v] O U5 v 0 0 0 0 C y °? d �I 't� as �� M U a O w U w w w d ti U Utr) w U 00 w • ICI �+ 4 y M O o0 � O O c N M Vl \O 00 Q1 O N M � \c r- 00 Q1 O kr) \O Q1 O O r- I- I- I- I- I- r- r- r- 00 00 00 00 00 00 00 00 00 00 Q1 Q1 a� L O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W U Q U W y W O bU U M .0 .0 O O O O O O O O O O O O O O O O O O r r- r- r- 00 00 00 00 O O O O O O O O O U U U U U U¢ U U U U U U¢¢ U U¢¢ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N O O O O O O O O O O O O O O N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O 7p 77p 77p 77p 77p 77p 77p 77p 77p 77p 77p 77p 77p 77p C C C C C C C C C C C C C C O O N O O O O O O O O O O O O O O O O O O O O O O O O O , , , , r- 1. , , , , --i 00 N � N \O \O � [� \O 't N W) — O O O O O O O a1 a1 a1 O O O O O a1 a1 a1 a1 O a1 N N N M M M M M N N N N M N w 7§. 4�cn ¢ z a ox n ¢ 00CD W) � W) N It W) It It W) O �o --i 00 a1 a1 a1 a1 a1 a1 a1 a1 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O z z z z z z z z z z z z z z W W W W W W W W W W W W W W O 0 a MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 16, 2020 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The June 16, 2020 Planning Commission meeting was called to order by Vice Chairman Lofdahl at 5:30 p.m. Members in bold were present Chairman Wick, Vice Chair Lofdahl, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum (present), City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora (present), City Attorney and Andrea Schwartz (present), City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED May 19, 2020. Motion by Commissioner Hantge. Second by Commissioner Sebesta. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT AND SITE PLAN FOR IMPROVEMENTS TO WEST ELEMENTARY SCHOOL LOCATED AT 875 SCHOOL RD SW. Dan Jochum, City Planner addressed the Commission and Brian Mohr and Daron VanderHeiden of the Hutchinson Public School gave a brief overview of the project. Mr. Jochum then covered the staff report. The existing building will consist of Early Education (currently the brown building to the North). The new addition will be for first through 3rd grade. This will all be one connected building but acting as two separate buildings. Each section of the building will have its own parking area and drive through/pick up area. Commissioner Hantge questioned how signage will be posted and what will happen if a driver ends up in the wrong parking lot. Mr. VanderHeiden explained that there will be additional staff on site the first couple weeks of school to help with this issue. Minutes Hutchinson Planning Commission June 16, 2020 Page 2 Commissioner Lofdahl asked if the two south parking areas could be combined to one entrance. It was explained that the School District is trying to not make any changes to the south parking areas. There was discussion regarding the need for all four accesses and separate parking lots. Commissioner Hantge asked staff if there could be a left turn lane put into School Rd (like the one on South Grade Rd for the Middle School). Mr. Jochum answered that it could be a possibility. Commissioner Wirt asked if fire trucks could access ok? This would be to the east and west. Motion by Commissioner Wirt, second by Commissioner Forcier to close hearing at 6:02 p.m. Motion by Commissioner Sebesta to approve with the eleven recommended conditions (striking item 3). Second by Commissioner Garberg. (there was discussion regarding item 3) Commissioner Hantge would like 3 access points. Commissioner Forcier would be in favor of 4 to keep cars off the road more. Commissioner Garberg is in favor of 4 accesses due to the middle 2 parking areas being used at separate times. Commissioner Forcier — yes Commissioner Sebesta — yes Commissioner Hantge — no Vice Chairman Lofdahl — yes Commissioner Wirt — yes Commissioner Garberg — yes Motion to Approve — Motion to Reject Motion approved. Items will be on City Council agenda on 06/23/2020. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject B. CONSIDERATION OF A PRELIMINARY/FINAL PLAT, VACATION OF EASEMENTS AND SITE PLAN AT 327 AND 479 HWY 7 E. Commissioner Hantge will abstain from this item due to his involvement with the item. Dan Jochum, City Planner addressed the Commission and Jim Fahey gave a brief overview of the project. Mr. Jochum then covered the staff report. There may be a need to develop a developer's agreement added to the conditions. Minutes Hutchinson Planning Commission June 16, 2020 Page 3 Vice Chairman Lofdahl questioned the private utilities. Randy Jenniges (SEH) spoke about the current and future mains and services. Each building will have a separate line and meter. Vice Chairman Lofdahl also asked about fencing or screening due to the closeness to residential zoning. There was discussion about the screening. Motion by Commissioner Forcier, second by Commissioner Wirt to close hearing at 6:39 p.m. Motion by Commissioner Forcier to approve with twenty recommended conditions (adding in a condition to write up developer's agreement before building permits are issues). Second by Commissioner Sebesta. Motion to Approve — Motion to Reject Motion approved. Items will be on City Council consent agenda on 06/23/2020. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. NEW BUSINESS A. CONSIDERATION OF A SITE PLAN FOR 1105 BENJAMIN AVE SE. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. There was some discussion regarding sheet flow of the water. Motion by Commissioner Wirt to approve with 8 recommended conditions. Second by Commissioner Forcier Motion approved. Items will be on City Council consent agenda on 06/23/2020. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 6. UNFINISHED BUSINESS A. NONE 7. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS — We do not currently have any items for the July meeting. 8. ADJOURNMENT Motion was made by Commissioner Wirt to adjourn the meeting, second by Lofdahl. Minutes Hutchinson Planning Commission June 16, 2020 Page 4 Meeting was adjourned at 6:51 p.m. HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: July 2020 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 8/25/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the July Financial Reports for the general fund and enterprise funds. Also attached is the July Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: O Z U 0 _ 0 N U N L ^ T 0 M � J O� a� W Z_ �a `= Z r W ZON W LPL LU x a. 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