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cp07-28-20
Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, July 28, 2020 4:30 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, July 28, 2020, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW OF 2019 AUDITED FINANCIAL REPORT Matthew J ich, City Administrator DATED: July 24, 2020 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DULY 28, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hutchinson Evangelical Free Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15191 — Resolution Accepting $150 Donation from Our Saviors Lutheran Womens' Guild for Law Enforcement Memorial Park (b) Resolution No. 15192 - Resolution Accepting $1000 Donation from Hospital Auxiliary for Hutchinson Fire Department PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 14, 2020 CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15190 - Resolution to Sell at Auction Surplus Property (Compost Site Equipment) (b) Consideration for Approval of Bituminous Repair Project at Creekside (c) Consideration for Approval of Developers Agreement for WUHF, LLC - 7 East Business Park (d) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies CITY COUNCIL AGENDA July 28, 2020 (e) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Relief Association on September 12, 2020 (f) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church on September 12 & 13, 2020 (g) Consideration for Approval of Items for South Central Drainage Area Improvements Phase 2 (Letting No. 3/Project No. 20-03) 1. Resolution No. 15194 — Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15195 — Resolution Receiving Report and Calling Hearing on Improvement (h) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE MMUNICATIONS REQUESTS AND PETITIONS purpose o this portion o ci the agenda is to provide the ounwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) ECONOMIC DEVELOPMENT AUTHORITY YEAR END REPORT 9. REVIEW OF AMERESCO ENERGY SAVINGS INVESTMENT GRADE AUDIT REPORT 10. UPDATE ON CARES ACT FUNDING AND PROPOSED USE OF FUNDS UNFINISHED BUSINESS NEW BUSINESS 11. SUMMARY REVIEW AND APPROVAL OF 2019 AUDITED COMPREHENSIVE ANNUAL FINANCIAL REPORT 12. APPROVE/DENY RESOLUTION NO. 15193 — RESOLUTION REGARDING THE SUPPORT OF A JOB CREATION FUND APPLICATION IN CONNECTION WITH 3M 13. APPROVE/DENY FIRST READING OF ORDINANCE NO. 20-819 — AIRPORT ZONING UPDATES 14. APPROVE/DENY PURCHASE OF NEW FIRE TANKER TRUCK 15. APPROVE/DENY SETTING SPECIAL MEETING ON AUGUST 14, 2020, TO CANVASS ELECTION RESULTS GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS 2 CITY COUNCIL AGENDA July 28, 2020 (a) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR JUNE 2020 (b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JUNE 16, 2020 (c) ECONOMIC DEVELOPMENT AUTHORITY BOARD MINUTES FROM JUNE 24, 2020 NHSCELLANEOUS 17. STAFF UPDATES 18. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15191 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following person has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Our Saviors Lutheran $150.00 7/13/2020 Womens Guild WHEREAS, such donation has been contributed to the Hutchinson Police department as a donation to the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 28th day of July 2020. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 15192 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following person has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Hutch Health Hospital Auxiliary $1,000.00 7/2/2020 WHEREAS, such donation has been contributed to the Hutchinson Fire department for the new dryer used in cleaning firefighter personal protection equip. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 28th day of July 2020. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, DULY 14, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Mary Christensen and Dave Sebesta. Member absent was Steve Cook. Members were present via electronic means. Others present in the Council Chambers were Matt Jaunich, City Administrator and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Sebesta, to approve agenda as presented. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — Riverside Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 23, 2020 Motion by Christensen, second by Sebesta, to approve minutes as presented. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Massage License to Heidi Thode CITY COUNCIL MINUTES July 14, 2020 (b) Consideration for Approval of Resolution No. 15187 - Resolution Appointing Election Judges for Primary Election (c) Consideration for Approval of Telecommunications Lease Amendment Renewal Between the City of Hutchinson and T-Mobile (d) Claims, Appropriations and Contract Payments Motion by Sebesta, second by Czmowski, to approve Consent Agenda. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. ASSESSMENT HEARING FOR T.H. 15 (MAIN STREET) RECONSTRUCTION AND T.H. 15 ADA AND OVERLAY IMPROVEMENTS PROJECT (LETTING NO. 1, PROJECT NO. 20-01) Kent Exner, City Engineer, presented before the Council. Mr. Exner stated that due to the ongoing pandemic and associated gathering concerns, the assessment hearing will not be administered this evening. Mr. Exner asked that the Council open the hearing and recess to September 22, 2020. Motion by Czmowski, second by Christensen, to recess public hearing to September 22, 2020, at 6:00 p.m. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 9. PUBLIC HEARING FOR TH 7/22 AND MONTANA STREET CROSSING IMPROVEMENTS (LETTING NO. 2, PROJECT NO. 20-02) (a) Approve/Deny Resolution No. 15188 — Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 15189 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff has been working closely with its technical consultant and MnDOT staff to finalize the design of this project and receive associated MnDOT approvals. Staff is working to administer the bid letting for this project during the Fall due to traffic signal equipment fabrication lead times. This will allow for the construction of the HAWK crossing system next spring or early summer. Mr. Exner noted that the estimated cost of the project is $346,148.80 and will be funded with federal aid, state trunk highway funds and City bonding. Motion by Czmowski, second by Christensen, to close public hearing. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. Motion by Sebesta, second by Christensen, to approve Resolution Nos. 15188 and 15189. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. purpose of'th is portion o the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 2 CITY COUNCIL MINUTES July 14, 2020 10. REVIEW OF WATER DISTRIBUTION AND WASTEWATER COLLECTION/TREATMENT LONG-TERM CAPITAL IMPROVEMENT PLANS Kent Exner, City Engineer, presented before the Council. Staff, along with the City's technical consultant, will be presenting the long-term capital improvement plans for the City's water treatment/distribution and wastewater treatment/collection systems. Also developed were worksheets that incorporate a multitude of considerations and objectives as well as excerpts from the wastewater treatment facility assessment documents. This exercise was necessary as the City continues to develop a water and wastewater utility rate study. Mr. Exner reviewed planned primary projects at the water plant over the next 20 years. These include: SCADA PLC/hardware and software upgrades; Century water tower coatings rehabilitation; water meter replacements; RO membrane replacements; Well 99 construction; roof and HVAC rehabilitations; South Park water tower coatings rehabilitation; water meter transmitter replacements; Golf Course water tower coatings rehabilitation; and ammonia analyzer replacement. Tim Gratke, Water/Wastewater Supervisor, reviewed planned primary projects at the wastewater plant over the next 20 years. These include: SCADA PLC/hardware and software upgrades; preliminary treatment redesign and equalization system modification; biosolids digester rehabilitation/separation of aeration and mixing; east oxidation ditch additional AireO2s and process optimization; lift station rehabilitation/standardization and controls upgrades; MBR aeration basin fine bubble diffuser system replacement; belt press thickener #2 overhaul or replacement; final clarifier domes/rake drives/RAS pumps and piping rehabilitation; belt press thickener 91 overhaul or replacement; west oxidation ditch rotor replacement with AierO2 tritons; MBR scour blower and HVAC replacements; SCADA hardware and software updates; MBR module replacement and additional cassettes; UV disinfection system replacement; conduct remote lift station rehabilitations; and SCADA hardware and software updates. Eric Meester and Jennifer Svennes of Nero Engineering presented before the Council. Mr. Meester reviewed the facility assessment goals which included detailing and tabulating equipment throughout the facility; assessing the age and condition of each piece of equipment; determining the remaining service life of equipment; developing replacement cost opinions; prioritizing equipment replacement or improvement with wastewater treatment staff, and attempting to balance the prioritization of projects with the annual budget. Mr. Meester explained in more detail the condition assessment methodology used, equipment breakdown by condition and service life evaluation. Ms. Svennes then provided information on items found in each building of the wastewater treatment facility. The final assessment summary included that generally the City needs to address the age and condition of the original 1988 wastewater treatment facility; poorly operating headworks processes has a large impact on the rest of the wastewater treatment facility and need urgent improvements; the main lift station, MBR building, final clarifiers and disinfection have largely replace -in -kind equipment; solids processing has urgent needs; and the facility assessment did not address potential impacts with upcoming permit (lower phosphorus limits and bicarbonate limit is anticipated and further evaluation will need to be completed to determine the facility's ability to meet those limits). 11. UPDATE ON CARES FUNDING Matt Jaunich, City Administrator, presented before the Council. Last March, President Trump signed the CARES Act which allocated federal money to states and local governments via the Coronavirus Relief Fund. Mr. Jaunich explained that the City is slated to receive $1,074,352 from the CARES Act. The City has some expenses related to the pandemic which is estimated at $200,000. That leaves a balance of $874,352 from the CRF. Staff would like to have a discussion on use of this fund balance. Any unused funds must be remitted to McLeod County. These funds may be used in grants or loans to local small businesses impacted by the COVID-19 public health emergency. Funds used for expenses from this fund must be necessary, unaccounted for within the CITY COUNCIL MINUTES July 14, 2020 City's budget and incurred during the covered period. Eligible uses include medical expenses, public health, payroll expenses, public health measures, economic support, unemployment insurance costs, consumer grant program to prevent eviction and homelessness and other COVID-19 related expenses reasonably necessary to the function of government that satisfy the fund's eligibility criteria. These funds may not be used for replacement of lost revenues, payroll/benefits for employees whose work duties are not substantially dedicated to mitigating or responding to COVID-19, expenses that have been or will be reimbursed under any federal program, severance pay or legal settlements, damages covered by insurance or per capita payments to residents of a particular jurisdiction without an assessment of individual need. Mr. Jaunich noted that if the City would go down the route of providing economic assistance to businesses impacted, it would be in partnership with the Hutchinson EDA. Council Member Czmowski asked if the City could designate what the funds could be used for so that the money can �o as far as possible amongst all the businesses in the city that have been impacted. Mr. Jaunich noted that criteria will be established and a pre -application process implemented. UNFINISHED BUSINESS 12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 20-816 — AN ORDINANCE AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO DROPTINE PROPERTIES, LLC Matt Jaunich, City Administrator, explained that this ordinance allows for the City to sell municipally -owned land in the industrial park to Droptine Properties LLC as discussed and reviewed at the last Council meeting. No changes have been made to the ordinance. The ordinance authorizes Matt Jaunich, the city administrator, to sign any and all documents on behalf of the City to effectuate the closing of this transaction. Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance 20-816. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. NEW BUSINESS 13. APPROVE/DENY RESOLUTION NO. 15186 — AUTHORIZING ISSUANCE OF $2,465,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2020A Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the selling of these bonds are to fund the improvement projects being completed this summer. These projects include the Hwy 15/Main Street reconstruction and the Civil Air Patrol utility extension. The debt service payments will be funded by the existing debt levy and does not require a tax increase. Nick Anhut, Ehlers & Associates, presented before the Council. Mr. Anhut explained that eight bids were received and opened this morning for this bond sale. The City's Standard & Poor's "AA-" rating was affirmed. The winning bid came from Security Bank & Trust out of Glencoe, Minnesota, with a true interest rate of 1.08%. This bid was much lower than expected. The total bond sale was lowered to $2,405,000 to account for prepaid special assessments received on the bonded projects. Motion by Christensen, second by Czmowski, to approve Resolution No. 15186. Roll call vote was .19 CITY COUNCIL MINUTES July 14, 2020 taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 14. APPROVE/DENY ORDINANCE NO. 20-818 — AN ORDINANCE EXTENDING LOCAL STATE OF EMERGENCY Matt Jaunich noted that the governor has extended Minnesota's state of emergency to August 12, 2020, and therefore, staff is requesting that the City's state of emergency be extended as well to coincide with the state. Calling a state of emergency allows flexibility to local governments when it comes to purchasing and other administrative duties. The proposed ordinance extends the local state of emergency to August 11, 2020. Motion by Czmowski, second by Christensen, to approve Ordinance No. 20-818. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Utilities Commission Minutes from May 27, 2020 (b) Liquor Hutch Quarterly Report MISCELLANEOUS 16. STAFF UPDATES Kent Exner — Mr. Exner provided a proj ect update on the Main Street/Hwy 15 reconstruction; Civil Air Patrol utility extensions project is progressing with a bid opening coming up this month; count work conducted by intern at South Grade Road mini -roundabout — report shows good driver behavior overall but perhaps something needs to be done with the yield sign or pavement marking when exiting the Cash Wise/Mall leg. Matt Jaunich — reminded Council of workshop prior to next meeting on the audit review; continuing to work on phase 2 of the new police facility and considering hiring construction management services for the pro' ect along with Wold Architects; branding proj ect is nearing its end and a final presentation will be held within the next few months. 17. COUNCIL/MAYOR UPDATE Gary Forcier — Mayor Forcier noted that he has had some residents ask him if he is considering making wearing masks mandatory. He is not at this time and asked that everyone keep good hygiene and wear a mask if they so choose. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 7:15 p.m. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 5 HUTCHINSON CITY COUNCIL ci=y�f 0"'NI Request for Board Action79 Agenda Item: Consideration for Approval of Surplus Property Resolution #15190 Department: Compost LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Creekside's Compost Fund has two pieces of surplus equipment: COM P-524-TK5 2004 Ford Ranger 1/4 ton 4x2 regular cab pickup VIN: 1 FTYR10U24PA86524 COMP-915-HEQ 2000 Bivitec Screen Plant S/N: 1915 These two pieces of equipment were replaced in 2020. The intent is to offer these units for sale at an upcoming Fleet & Government Services auction at Fahey Sales in Glencoe, MN later in the year. Proceeds from the sales will be credited back to Compost fund. BOARD ACTION REQUESTED: Approve COMP-524-TK5 and COMP-915-HEQ as surplus property and approval of Resolution # 15190. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15190 RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY WHEREAS, the Hutchinson Compost Department has accumulated surplus property; and WHEREAS, the Hutchinson City Code provides, pursuant to Section 91, Subdivision 3, Paragraph C, for the sale at auction of surplus City property; and WHEREAS, the Compost Department has determined that it is in possession of surplus property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: That the following surplus City property be sold at auction and proceeds from the sale be credited to the appropriate account: 1. 2004 Ford Ranger '/a Ton 4x2 regular cab pickup Unit: COMP-524-TK5 VIN: 1 FTYR 1 OU24PA86524 2. 2000 Bivitec Screen Plant Unit: COMP-915-HEQ S/N: 1915 Adopted by the City Council this 28t' day of July, 2020. APPROVED: Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=y�f 0"'NI Request for Board Action79 Agenda Item: Consideration for Approval of Bituminous Repair Project at Creekside, PO Requa Department: Compost LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of Creekside's internal department pavement management plan, staff has solicited quotes on pavement repair work at the Creekside Composting Facility. Areas #1, 2, 3 & 4 on the attached map are the areas to be repaired. These identified areas are high forklift/equipment and truck traffic areas with areas 1, 3 and 4 being direct waterways to storm sewer catch basins. The last pavement repair project at Creekside took place in 2016. $50,000 was budgeted in 2020 in the Compost Fund's 5 Year CIP budget for Bituminous Repairs, this was an estimate established at the time the CIP was submitted in 2019. Due to the areas in need of repair growing in size since then along with the increase in contractor's pricing, the project's cost came in significantly higher than anticipated. However, this project and its costs have been discussed with the Finance Director and he is in support of moving forward with it as quoted more so becasue of Creekside's Compost Fund experiencing a rather good spring in terms of sales. Staff received quotes from three contractors, Bertram Asphalt Company, Duininck Inc and WM Mueller & Sons, Inc. with Bertram Asphalt Company being the low quoter. Total project quotes received are as follows - Bertram Asphalt Company - $79,622.00 Duininck, Inc - $81,828.25 WM Mueller & Sons, Inc - $109,532.90 BOARD ACTION REQUESTED: Approval of PO Requisition #20067 for Bituminous Repairs at Creekside to Bertram Asphalt Company in the amoutn of $79,622.00 Fiscal Impact: $ 79,622.00 Funding Source: Compost $79,622.00 FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 79,622.00 Total City Cost: $ 79,622.00 Funding Source: Compost $79,622.00 Remaining Cost: $ 0.00 Funding Source: 07/21/2020 Purchase Requisition 08:30 AM Purchase Requisition No 020067 Requested Date 07/20/2020 Department 4942 Required Date Compost Fund Requested By akosek Preferred Vendor 133896 BERTRAM ASPHALT COMPANY, INC. Address PO BOX 162 PAYNESVILLE, MN 56362 Req. Description 2020 CREEKSIDE BITUMINOUS REPAIR PROJECT Qty. Description GL Number 1 Unit Price Amount 1,567 REMOVE BITUMINOUS PAVEMENT 651-4942-90530 2.50 3,917.50 1,318 SAWING BITUMINOUS FULL DEPTF 651-4942-90530 4.75 6,260.50 630 COMMON EXCAVATION 651-4942-90530 12.00 7,560.00 1,051 GEOTEXTILE FABRIC TYPE 5 651-4942-90530 2.00 2,102.00 1,567 SUBGRADE/BASE PREPARATION 651-4942-90530 7.50 11,752.50 614 AGGREGATE BASE SPECIAL (BIT- 651-4942-90530 13.00 7,982.00 105 BITUMINOUS MATERIAL FOR TACT 651-4942-90530 4.50 472.50 1,567 TYPE SPWEA240B WEARING COUR: 651-4942-90530 11.00 17,237.00 1,567 TYPE SPNWB230B WEARING COUR: 651-4942-90530 14.00 21,938.00 1 TRAFFIC CONTROL 651-4942-90530 150.00 150.00 50 FILTER LOG, TYPE ROCK 651-4942-90530 5.00 250.00 Total: 79,622.00 7 m v m 4- 0 ai CL ca s m LM a, - c � na - c � M i r A N J � y 'T N u ► a. < o O .r 9yc .a Ln % Y L O M CA � � N LL J _ N *'. d6; IA . 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SE JOB LOCATION: 1500 ADAMS HUTCHINSON, MN 55350 HUTCHINSON, MN WE PROPOSE HEREBY TO FURNISH THE MATERIAL & LABOR - COMPLETE IN ACCORDANCE WITH SPECIFICATIONS: Line # Item Description Estimated Quantity Unit Unit Price Total Price 10 REMOVE BITUMINOUS PAVEMENT 1,567.00 SY $3.50 $5,484.50 20 SAWING BITUMINOUS (FULL DEPTH) 1,318.00 LF $3.25 $4,283.50 30 COMMON EXCAVATION (EV) 630.00 CY $18.25 $11,497.50 40 GEOTEXTILE FABRIC TYPE 5 1,051.00 SY $2.00 $2,102.00 50 SUBGRADE / BASE PREPARATION 1,567.00 SY $1.25 $1,958.75 60 AGGREGATE BASE SPECIAL (CV) FROM ONSITE STOCKPILE 614.00 CY $17.00 $10,438.00 (BIT -CON) 70 BITUMINOUS MATERIAL FOR TACK COAT 105.00 GAL $3.50 $367.50 80 TYPE SPWEA240B WEARING COURSE MIXTURE- (1.5") 1,567.00 SY $11.00 $17,237.00 90 TYPE SPNWB230B WEARING COURSE MIXTURE- (2.5") 1,567.00 SY $16.50 $25,855.50 100 TRAFFIC CONTROL 1.00 LS $2,204.00 $2,204.00 110 FILTER LOG, TYPE ROCK 50.00 LF $8.00 $400.00 Total Bid Price: $81,828.25 Notes: • THIS ESTIMATE DOES NOT INCLUDE PREVAILING WAGE RATES. • Quote ONLY good for 20 Days without verbal commitment or mutually agreed upon extension. Please review & respond ASAP. • DI Requires min. 2 weeks notice to start construction unless mutual agreement has been agreed upon. • Quote does NOT include any participation in the goals for: SB VSB HUBZSB DBE WSB LB Minority. • DI will be paid for actual quantities placed. Payments to be made as follows: Monthly Progress Payments Payment Type ❑ Check ❑ Credit Card Interest charge of 1.5% will be charged 30 days after invoice. Send Checks to above address. Authorized Credit Card Authorization ( To be charged monthly ) Signature Number: Expiration Date: Type: Visa MC Name on Card: Note: This proposal may be withdrawn by Duininck Incorporated if not accepted WITHIN 20 DAYS. Authorization: Signature to endorse the contract The above prices, Job Start Date: conditions, specifications, & payment terms are hereby accepted. You Job Completion Date: are authorized to do the work as specified. Job Number: Date: 1of2 ESTIMATE #: 669316 PREPARED BY: Lucas Post 408 6th St Prinsburg, MN 56281 PHONE: (320) 235-3318 D U I N I N C K phone 320.978.6011 tax 320.978.4978 FAX: (320) 978-4978 EMAIL: lucasp@duininck.com Additional Terms & Conditions of this Contract: (a) Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. (b) Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. (c) You agree to pay reasonable costs of collection, including attorney's fees, if payment is not made when due according to the terms agreed to within this contract. (d) All material is guaranteed to be as specified. All work to be complete in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become extra charges over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Duininck Incorporated employees are fully covered by Workers Compensation Insurance according to all applicable statutes. Additional Information and Diagrams: 2 of 2 (000O(nO00000 0 Ln C7 Il- 0 M O (D r 0 0 0 0� C () O N (D (7 N M (n r 0 0 M O m (D r M M M M M (D O N Y) I-- m Ln N d M r m M r C (A EF} � (f} Efi CO, N fco H 64 Ef} O C O Ln CDIn LO 0 0 LO LO 0 0 C O N O N r I— O M d' O O E V U L ct' N m (O m- O 6 Iti N C .0 ❑ N N r N O N C N m a CO D EA (fi Ef? Ef} (a UY (f) 64 64 (f3 s9 Q 0 Z Co cp �^ O C3 f` 00 (O I- It U') I— it r CD Q C LOof(D0LoMr r C 7 L!) (D O (0 (D lC) 0 M p z U=3 cu `m W Z o w F- , N U ac�I- m tA ❑ f— ❑ ❑ ❑ ❑ ❑ ❑ ( ?i N 'E = iLL>-iii'Jr>- J Z _ Q m o a m U � aZ�aaU�a�J ° Maw °o (, J 00 = Q) M U O N � z © Ov o N L m ~ M U W Z Ln n m H CL N Q _ z w � CL N U cn G V ? O a HOO C:> "- o w /W'I�Jj. a1 O r W t CO I- ✓ \ W -Nr COL U� z w� O W � (Z V) a o cri C r'1 O O O C O N N N N c+1 N r+) N r+l N Ll n N v N w o q)z CD _ d HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Developers Agreement for WUHF, LLC - 7 East Business Park Department: Planning LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: A developers agreement needs to be entered between the City of Hutchinson and WUHF, LLC fro the development of the 7 East Business Park. The preliminary and final plats were approved by the City Council at the June 23, 2020 Council meeting. A condition of approval was that a developers agreement be signed prior to the City's execution of the final plat. BOARD ACTION REQUESTED: Approval of Developers Agreement between the City and WUHF, L.L.C. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DEVELOPER AGREEMENT WUHF, LLC 7 EAST BUSINESS PARK CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter by and between WUHF, LLC, hereinafter called the "Developer"; and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Developer is the owner and developer of property situated in the City of Hutchinson, County of McLeod, State of Minnesota, which has been identified with a legal description of Lots 1, 2, 3 Block 1 of 7 East Business Park according to the recorded plat thereof, according to the recorded plat thereof, McLeod County, Minnesota WHEREAS, City Ordinance No. 464 and 466 requires the Developer to make certain improvements in the development; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: I. SITE IMPROVEMENTS AND UTILITY INSTALLATIONS It is agreed and understood that the Developer shall be responsible for all work associated with site improvements and utility installations within the above described property. All work shall conform to the City approved site, utility and building plans. 2. The Developer shall complete all work as noted within the below section II (paragraph no. 1) and provide a written verification and as -built drawings from a professional engineer and/or surveyor stating that all utility work satisfies the intentions of the plans and this agreement. This work must be approved by City staff. Any costs associated with meeting these requirements shall be the responsibility of the Developer. 3. The Developer shall provide all turf establishment and erosion control measures necessary to protect the utility installations and street disturbance areas on the entire site and within adjacent City street right-of- ways. The Developer shall also provide all erosion control during site grading and improvement work WUFH, LLC HIGHWAY 7 EAST BUSINESS PARK/Page 1— 07/28/2020 necessary to meet local, state and federal requirements. Any subdivision disturbing one acre or more of land needs to obtain an NPDES/SDS (National Pollutant Discharge Elimination System/State Disposal System) permit through the MPCA (Minnesota Pollution Control Agency). Information regarding the permitting process can be accessed at www.pca.state.mn.us/water/stormwater/stormwater-c.html or by calling the City's Environmental Specialist at (320) 234-5682. A copy of the submitted permit and associated Stormwater Pollution Prevention Plan (SWPPP) must be provided to the Environmental Specialist prior to construction commencing within the site. All disturbed areas shall be seeded, mulched, and disc anchored with MNDOT seed mix 250GR or other City -approved method within 48 hours after final grading is completed or within one week after rough grading is completed. Any areas disturbed adjacent to a stormwater pond, drainage ditch or existing wetland shall be seeded with MNDOT seed mixture 310 or other City -approved method and covered with erosion control blanket. Any corrective measures to address erosion control and turf establishment are at the expense of the Developer. In the case of the SWPPP not being administered appropriately, the City shall notify the Developer in writing of work needing completion. If no action is taken by the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Developer. 6. It is understood and agreed that it shall be the Developer's responsibility to provide survey control points for all infrastructure and site construction. 7. It is understood and agreed that the Developer shall be responsible for maintaining the condition of the infrastructure, mowing, weed control and other site maintenance issues during site and building construction. The Developer shall be required to maintain and clean the roadways and storm sewers/ponds on a regular basis, and shall repair or replace any street, storm sewer/ponds, sanitary sewer or watermain infrastructure damaged by operations related to site and building construction. The City shall notify the Developer in writing of necessary work requiring completion. If no action is taken by the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Developer and/or individual landowners for the associated costs. II. FUNDING AND DEDICATIONS The Developer hereby agrees to fund and construct all necessary utility installations/relocations and appurtenances to serve the entire development. All work shall be completed by forces employed by the Developer, and the work shall meet all applicable local, state and federal regulations and construction standards. The City shall approve all construction documents and shall provide minimal construction overview with final approval of all infrastructure connections to existing public facilities. All roadway and utility improvements shall be considered private infrastructure with all associated maintenance activities including but not limited to pavement/curbing repairs, pavement surface treatments, snow removals, sweeping, water/sewer services, storm water system/drainage maintenance, pond/wetland maintenance, etc. being the responsibility of the Developer. If proper roadway or utility maintenance is not administered per the City's determination, the City reserves the right to address issues that impact emergency access, human health, environmental contamination, etc. and assess all associated costs to the Developer and or property owner. III. OTHER FEES, CHARGES AND EXPENDITURES 1. It is understood and agreed that the Developer shall pay the Trunk Sanitary Sewer and Water Main Availability Charges. This fee will compensate the City for improvements required to provide trunk sanitary sewer and water main access to this development. This fee shall be based on the most current fees being charged by the City and is due at the time of building permit issuance. These rates for the year WUFH, LLC HIGHWAY 7 EAST BUSINESS PARK/Page 2 — 07/28/2020 2020 are $2,300 per unit for sanitary sewer service and $1,750 per unit for water service. 2. It is understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and requirements as outlined in Hutchinson Utilities Handbook as amended from time to time. Electric service is provided at no charge other than requirements as out in the policy handbook. Natural gas service is provided and installed by the Hutchinson Utilities Commission. Commercial and industrial service lines are installed and billed on a time and material basis. All costs shall be billed to the Developer. It is also understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and requirements, for natural gas service, as outlined in the handbook, as amended from time to time. IV. GENERAL 1. It is understood and agreed that no building certificates of occupancy will be issued prior to the public roadway/utility connections and City right-of-way disturbance areas being completely addressed and accepted by the City. 2. Any damage to surrounding private property or City infrastructure that occurs due to development construction shall be the responsibility of the Developer to correct. 3. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Developer. 4. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. An Association shall be created at which point any of the lots are sold to a different entity. Association bylaws shall include language regarding, maintenance and cost sharing of private roadways and utilities, as well as dedication of private roadway and utility easements. These bylaws should be submitted to the City for review and approval. However, regardless of the existence of any association, the individual owners of the parcels of this development are ultimately responsible to fulfill the requirements and duties of this agreement. 6. It is understood and agreed that the Developer shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no building permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Developer shall pay all costs associated with said recording. WUFH, LLC HIGHWAY 7 EAST BUSINESS PARK/Page 3 — 07/28/2020 SIGNATURES JIM FAHEY, PRESIDENT WUHF, LLC. (Developer): Signature STATE OF MINNESOTA COUNTY OF MCLEOD Printed Name & Title The foregoing instrument was acknowledged before me this day of 2020, by JAMES D. FAHEY Notary Public, My Commission Expires County, Minnesota APPROVED BY THE HUTCHINSON CITY COUNCIL THE 28TH DAY OF JULY, 2020. CITY OF HUTCHINSON (City): GARY T. FORCIER, MAYOR STATE OF MINNESOTA COUNTY OF MCLEOD THIS INSTRUMENT WAS DRAFTED BY: Dan Jochum, AICP Planning Director Hutchinson City Center I I I Hassan Street SE Hutchinson, MN 55350 MATT JAUNICH, CITY ADMINISTRATOR The foregoing instrument was acknowledged before me this day of 2020, by Gary T. Forcier, Mayor and Matt Jaunich, City Administrator of the City of Hutchinson. Notary Public, My Commission Expires County, Minnesota WUFH, LLC HIGHWAY 7 EAST BUSINESS PARK/Page 4 - 07/28/2020 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: City Data Practices Policies Department: Legal LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: State law requires the City to adopt a data practices policy which guides both the City and members of the public in obtaining information that the City retains. The data practices policy informs people of what type of information is public and what is not, how to obtain that information, who is responsible for overseeing data that is kept by the City, and what the cost is to obtain data, if any. State law also requires that the City adopt the data practices policy annually. For your consideration and approval is the data practices policy for the City of Hutchinson. There is no proposed change from the version we adopted last year. I recommend adoption of the data practices policy. BOARD ACTION REQUESTED: Approve reaffirmation of City Data Practices policies. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: E Data Practices Policy for Members of the Public Right to Access Public Data The Government Data Practices Act (Minnesota Statutes, Chapter 13) presumes that all government data are public unless a state or federal law says the data are not public. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. The Government Data Practices Act also provides that this government entity must keep all government data in a way that makes it easy for you, as a member of the public, to access public data. You have the right to look at (inspect), free of charge, all public data that we keep. You also have the right to get copies of public data. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. How to Make a Data Request To look at data or request copies of data that this government entity keeps, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 4. You may make your request for data by mail, fax or email using the data request form on page 6. If you choose not to use the data request form, your request should include: • that you, as a member of the public, are making a request for data under the Government Data Practices Act, Minnesota Statutes, Chapter 13, whether you would like to look at the data, get copies of the data, or both; and • a clear description of the data you would like to inspect or have copied. This government entity cannot require you, as a member of the public, to identify yourself or explain the reason for your data request. However, depending on how you want us to process your request (if, for example, you want us to mail you copies of data), we may need some information about you. If you choose not to give us any identifying information, we will provide you with contact information so you may check on the status of your request. In addition, please keep in mind that if we do not understand your request and have no way to contact you, we will not be able to begin processing your request. How We Respond to a Data Request Upon receiving your request, we will work to process it. If we do not have the data, we will notify you in writing as soon as reasonably possible. If we have the data, but the data are not public, we will notify you as soon as reasonably possible and state which specific law says the data are not public. If we have the data, and the data are public, we will respond to your request appropriately and promptly, within a reasonable amount of time by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data as soon as reasonably possible. You may choose to pick up your copies, or we will mail or fax them to you. If you want us to send you the copies, Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 2 you will need to provide us with an address or fax number. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 5. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, the Government Data Practices Act does not require us to answer questions that are not requests for data. Requests for Summary Data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. We will prepare summary data if you make your request in writing and pre -pay for the cost of creating the data. Upon receiving your written request —you may use the data request form on page 6 — we will respond within ten business days with the data or details of when the data will be ready and how much we will charge. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 3 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) Executive Assistant/Pa ralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 4 Copy Costs — Members of the Public This government entity charges members of the public for copies of government data. These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c). For 100 or Fewer Paper Copies — 25 cents per page 100 or fewer pages of black and white, letter or legal size paper copies cost 25C for a one-sided copy, or 50C for a two-sided copy. The City does not charge for copies that are 10 pages or less. Most Other Types of Copies — Actual cost The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g. sending the data by email). In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CI], ❑VD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to search for data, retrieve data, and make copies is the retriever's hourly rate. If, because of the subject matter of your request, we find it necessary for a higher -paid employee to search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at the higher salary/wage. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 5 Data Request Form - Members of the Public Date of request: I am requesting access to data in the following way: ❑ inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but the City charges $.25jpage for copies over 10 pages. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the hack of this form. Contact Information Name: Address: Phone number: Email address: You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data, we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you, without contact information we will not be able to begin processing your request until you contact us. We will respond to your request as soon as reasonably possible. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 6 4 Data Practices Policy for Data Subjects Data about You The Government data Practices Act (Minnesota Statutes, Chapter 13) says that data subjects have certain rights related to a government entity collecting, creating, and keeping government data about them. You are the subject of data when you can be identified from the data. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. Classification of Data about You The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private, or confidential. See below for some examples. 1. Public data: We must give public data to anyone who asks; it does not matter who is asking for the data or why. The following is an example of public data about you: the names of Minnesota government employees 2. Private data: We cannot give private data to the general public, but you have access when the data are about you. We can share your private data with you, with someone who has your permission, with our government entity staff who need the data to do their work, and as permitted by law or court order. The following is an example of private data about you: Social Security numbers 3. Confidential data: Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you. We can share confidential data about you with our government entity staff who need the data to do their work and to others as permitted by law or court order. We cannot give you access to confidential data. The following is an example of confidential data about you: the identity of the subject of an active criminal investigation Your Rights under the Government Data Practices Act This government entity must keep all government data in a way that makes it easy for you to access data about you. Also, we can collect and keep only those data about you that we need for administering and managing programs that are permitted by law. As a data subject, you have the following rights. • Access to Your Data You have the right to look at (inspect), free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 2 Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Also, if you ask, we will tell you whether we keep data about you and whether the data are public, private, or confidential. As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an individual for whore you are appointed guardian. Minors have the right to ask this government entity not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests. Note: Minors do not have this right if the data in question are educational data maintained by an educational agency or institution. When We Collect Data from You When we ask you to provide data about yourself that are not public, we must give you a notice. The notice is sometimes called a Tennessen warning. The notice controls what we do with the data that we collect from you. Usually, we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person. This permission is called informed consent. If you want us to release data to another person, you must use the consent form we provide. Protecting your Data The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe. In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data, we will notify you as required by law. When your Data are Inaccurate and/or Incomplete You have the right to challenge the accuracy and/or completeness of public and private data about you. You also have the right to appeal our decision. If you are a minor, your parent or guardian has the right to challenge data about you. How to Make a Request for Your Data To look at data, or request copies of data that this government entity keeps about you, your minor children, or an individual for whom you have been appointed legal guardian, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 5. You may make your request by mail, fax or email using the data request form on page 7. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 3 If you choose not use to use the data request form, your request should include: • that you are making a request, under the Government Data Practices Act (Minnesota Statutes, Chapter 13), as a data subject, for data about you; ■ whether you would like to inspect the data, have copies of the data, or both; • a clear description of the data you would like to inspect or have copied; and • identifying information that proves you are the data subject, or data subject's parent/guardian. This government entity requires proof of your identity before we can respond to your request for data. If you are requesting data about your minor child, you must show proof that you are the minor's parent. If you are a guardian, you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity located on page 8. How We Respond to a Data Request ❑nce you make your request, we will work to process your request. If it is not clear what data you are requesting, we will ask you for clarification. If we do not have the data, we will notify you in writing within 10 business days. If we have the data, but the data are confidential or private data that are not about you, we will notify you within 10 business days and state which specific law says you cannot access the data. If we have the data, and the data are public or private data about you, we will respond to your request within 10 business days, by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data within 10 business days. You may choose to pick up your copies, or we will mail or fax them to you. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 6. After we have provided you with access to data about you, we do not have to show you the data again for 6 months unless there is a dispute or we collect or create new data about you. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, we are not required under the Government data Practices Act to respond to questions that are not specific requests for data. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 4 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) Executive Assistant/Paralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 5 Copy Costs - Data Subjects This government entity charges data subjects for copies of government data. These charges are authorized under Minnesota Statutes, section 13.04, subdivision 3. The City does not charge for copies that are 10 pages or less. Actual Cost of Making the Copies in determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CID, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to make copies is the retrievers hourly rate. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 6 Data Request Form - Data Subjects Date of request: To request data as a data subject, you must show a driver's license, military ID, or passport) as proof of identity. I am requesting access to data in the following way: [a valid state ID, such as ❑ Inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but a charge is applied for copies that are 10 pages or more. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Data subject name Parent/Guardian name (if applicable) Address Phone number Staff Verification Identification provided Email address We will respond to your request within 10 business days. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 7 Standards for Verifying Identity The following constitute proof of identity. + An adult individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota tribal ID • A minor individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota Tribal I❑ o a Minnesota school ID * The parent or guardian of a minor must provide a valid photo ID and either o a certified copy of the minor's birth certificate or o a certified copy of documents that establish the parent or guardian's relationship to the child, such as ❖ a court order relating to divorce, separation, custody, foster care ❖ a foster care contract ❖ an affidavit of parentage • The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of formal or informal appointment as guardian, such as o court order(s) o valid power of attorney Note: Individuals who do not exercise their data practices rights in person must provide either notarized or certified copies of the documents that are required or an affidavit of ID. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 8 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Approval of short term gambling license for HFD Relief Association Department: Fire LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Mike Schumann Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Consideration for approval of the short term gambling license for the Hutchinson Fire Department Relief Association. This is to conduct the Annual Fundraiser Raffle Drawing to be held at the Hutchinson Fire Department Open House on Saturday 9/12/2020. BOARD ACTION REQUESTED: Approval of short term gambling license for Hutchinson Fire Department Relief Association. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Catty ° f 111 i-fassan Street southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 Citv of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered � lication T e Short Term Date(s) 'Cl «70_q11212,D20 Fee: MonthlDa /Year - MonthlDa -/Year )r anization Information Name 105 3 r� Aire 6 F Address where regular meeel'itt are held Federal or State ID- `-! � (00z Og3S Awrah ki soy► City $30.00 Phone Number I AKT 555350 State Zip Day and time of meetings? 2 DO M6 b61Ai 6T Z iLu M D Tit OF FAC 4 &t0,9T?miQ- Is this organization organized under the laws of the State of Minnesota? 14 yes ❑ no How long has the organization been in existence? How may members in the organization? 3 `'° What is the purpose of the organization? SlApp ft- M2*� IRG+U dfi "r-- NiRTGg1K+ QN 14iot WT. In whose custody will organization records be kept? JVnm❑ 4-S 3 A%4g G� Address Authorized Officer of the Organization Information B Fat\Aorl Vi(4�- Trice Name -2050 hSiVa �5 Residence Address I-> od i� � Phone Nun¢6er I+IfiG#�prd1 I)AN S5150 Cit State Zip 20- ko Phone N:lmhar f,,1-6 �rnS6n MN Cityrr�� ` State Date of Birth: 1 1 Place of Birth: rUTC-V1 v%10r) Month1daylyear City Have you ever been convicted of any crime other than a traffic offense? ❑ yes )90 If yes, explain 553SG Zip /"W Slate City ofHutchinsan Application far Gambling Devices License Page 2 of 3 si noted Gamblin Mana er iali a under Illitrnespla Statute '349) L to N 66trke 3Z�-597r a5o(,, True Nance Phone Number 51L L-y tiN s o i}D 5w Hurc4 iNsoN OAP S-5-35o Residence Address City State Zip Date of Birth: �4 / I01 1 Eq,'1( Place of Birth; yvl' MonthldaD, year City ,State Have you ever been convicted of any crime other than a traffic offense? ❑ yes no If yes, explain: How long have you been a member of the organization? 13 . LL Game Information Location # 1 WAT'C- 0R 5-0N Name of location where game will be played Phone Number �o5 3a Avt- a .t� kN- 5� 357o ��i"I'G[�I-Its 5 �1 Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through Hours of the day gambling devices will be used: From ::7V(, To Maximum number of player; Ui�1 �1f! �►![JU.�EI.. {=y,t t�}l� t (ZAP Le. ' Will prizes be paid in money or merchandise? . money ❑ merchandise NDN- ArLcan aL Will refreshments be served during the time the gambling devices will be used? bdyes ❑ no If Yes, will a charge be made for such refreshments? ❑ yes `d no d Wl(-L- Game Information Location #2 NON Name of location where game will be played Phone Number Address of location where game will be played City State Tip Date(s) and/or day(s) gambling devices will be used: through Hours of the day gambling devices will be used: From AM AM To M Maximum number of player; Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices wilI be used? ❑ yes ❑ no If yes, will a chaia a he made for such refreshments? El yes ❑ no City of Hutchinson Application far Gambling Devices License Page 3 of 3 Officers of the Organization (if necessary, list additional navies on separate sheet) Of-C A166 n V+ Past &A (- Name Title �asoa �i hw 15 NJ t�urcK�,�son� r�� ss�so Residence Address City State Zip i on 'Sfw3t's Via Name I4 �3 Taus Title rAN �53 Residence Address City State Zip G -&a qie, vi+- Name Title Fh v \1 VrC 4 l W50 N nn N 5-5350 Residence Address CiLy State Ki Officers or Other Persons Paid for Services Information (if necessm] , list additional names on sS arate sheet Name Title Residence Address City State Lip Name Title Residence Address City State Zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager Xyes ❑ no Authorized Officer Ayes ❑ no In itiad initial 1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. r� Date Z Date Internal Use City Council ❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Short -Term Gambling License - St. Anastasia Catholic Church Department: Administration LICENSE SECTION Meeting Date: 7/28/2020 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: St. Anastasia Catholic Church has submitted a short-term gambling license application into administration for review and processing. The application is for an event the church is holding on September 12 & 13, 2020. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to St. Anastasia Catholic Church on September 12 & 13, 2020. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Cq0 —ti 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 da s before event in order to be considered R1 Short Term Date(s) c%1121 2n7 c) — 9/f3 %20 20 Fee: $30.00 Month/DaiYYear — Month/Dav/Year "7/, j Information Name 1 Phone Number L- d . GL CZ�A-: S UJ TC u�C:hi fi`. cn N Aj J5 Address where regular meeting are held City State Zip Federal or State ID: J4 1 ` Day and time of meetings? 3 — �, , O f" Is this organization organized under the laws of the State o Minnesota? I yes ❑ no How long has the organization been inexistence? i' How may members in the organization? 25oU a f What is the purpose of the organization? A-' ` In whose custody will organization records be kept? a - S �7 SO Name Phone Number wiz 1. c�V-,A— ` c`k�- 5 u,� 1�.,e, cL"�l� M M 635 U Address Ci State . zi Duly Authorized Officer of the Organization Information True Name Phone Number iolu Residence Address City State Zip Date of Birth: O g 1 Z,':� 1 �S� Place of Birth: �w U� MN Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes no If yes, explain: City of Hutchinson Application for Gambling Devices License Page 2 of 3 L:`Licens�s_Applicatiuns GamUling Desi nated Gamblin Mana er (Qualified under Minnesota Statute §349) '-D V%t- Ta-Ac`so3Z.o-58�7-�So �t True Name Phone Number \\ Residence Address City State Zip Date of Birth: j C / 41 / ) Place of Birth: \� M A) Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 1p no If yes, explain: How long have you been a member of the organization? 3 / QQcr 'S Game Information Location #1 Name of location where game will be played Phone Number 4 `.8-1'k- ' StW Tllk�l�liSl�j1� Ak _jJS'6 Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: a -13 — Za ZU through q -1%- 2, z.v AM Hours of the day gambling devices will be used: From 1" 0o pM To -5`. DU Maximum number of player: Will prizes be paid in money or merchandise? 3 money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? 4 yes ❑ no If ves, will a charge be made for such refreshments? t yes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no 0'ty of Itutchbuon Appliealion for Gambling Uevlces License Page 3 of 3 Officers of the Organization (if necessary list additional names on separate sheet, v.v ._.._— ._ -.- Name Title Residence Address City State Zip Name Title Residence Addressor Name Residence Address T Persons Paid for Services Informatioi� ..._.__..........-- Name Residence Address Name - City State Zip Title— ------- - -- - Cite State list additional names on separate sheet) _ Residence Address City Name Title State 7ip�� Title State Lip Title Residence Address State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)7 Gambling Manager 0 yes O no Authorized Officer (ryes U no � Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the infonnadon submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. T. Si,ature orrairzed officer Jga atiox Dale �x Signature ofgambling manager of organization Date Internal City Council ❑ approved ❑ denied Notes; HUTCHINSON CITY COUNCIL Ci=y�f� Request for Board Action 79 =-W Agenda Item: Items for South Central Drainage Area Improvements Phase 2 (1-3/P20-03) Department: PW/Eng LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting during their August 11th meeting. Please note that City staff has identified this potential utility installation project as being a candidate to deliver this fall during the current competitive contracting environment. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15194 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 20-03 WHEREAS, it is proposed to improve: South Central Drainage Area Improvements Phase 2: Harrington Street SW, Merrill Street SW, Clinton Avenue SW & Lyndale Avenue SW; utility improvements by construction of grading, aggregate base, storm sewer, sanitary sewer, restoration and appurtenances, and and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 3/Project No. 20-03, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 28th day of July 2020. Mayor: Gary Forcier City Administrator: Matthew Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: July 28, 2020 SUBJECT: South Central Drainage Area Improvements Phase 2 - Letting No. 3/Project No. 20-03 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L3/P20-03 South Central Drainage Area Improvements Phase 2: Harrington Street SW, Merrill Street SW, Clinton Avenue SW & Lyndale Avenue SW; utility improvements by construction of grading, aggregate base, storm sewer, sanitary sewer, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $800,000.00 Engineering $0.00 Administration $0.00 Engineering Services - Geotechnical $20,000.00 Street Lighting Materials $0.00 ESTIMATED TOTAL $820,000.00 ESTIMATED FUNDING TOTAL Assessable Costs CAP - $60,000 Total $0.00 MnDOT Airport Funding (being explored) $0.00 City - Bonding $0.00 City - Water Funds $0.00 City - Wastewater Funds $205,000.00 City - Stormwater Funds $615,000.00 ESTIMATED TOTAL $820,000.00 RESOLUTION NO. 15195 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 20-03 WHEREAS, pursuant to a resolution of the Council adopted July 28, 2020, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: South Central Drainage Area Improvements Phase 2: Harrington Street SW, Merrill Street SW, Clinton Avenue SW & Lyndale Avenue SW; utility improvements by construction of grading, aggregate base, storm sewer, sanitary sewer, restoration and appurtenances, and said report was received by the Council on July 28th, 2020, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street(s) in accordance with the report and the assessment of abut6ting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $820,000.00. 2. A public hearing shall be held on such proposed improvement on the 11 th day of August 2020, at the Hutchinson City Center at 5:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Hutchinson City Council this 28th day of July 2020. Mayor: Gary Forcier City Administrator: Matthew Jaunich PUBLICATION NO. 8384 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 20-03 (L3P20-03) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers at the Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 5:00 pm on the 11th day of August 2020, to consider the making of an improvement of Letting No. 3/Project No. 20-03, an improvement of: South Central Drainage Area Improvements Phase 2: Harrington Street SW, Merrill Street SW, Clinton Avenue SW & Lyndale Avenue SW; utility improvements by construction of grading, aggregate base, storm sewer, sanitary sewer, restoration and appurtenances pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $820,000.00 and an Assessable cost of $0.00 for the total estimated cost of $820,000.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 07/28/2020 Matthew Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JULY 29, 2020 AND ON WEDNESDAY, AUGUST 5, 2020. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/15/20 - 7/28/20 Check Date ------------------ Check -------------------- Vendor Name --------------------------------------------------------- Description ------------------------------------------------------------------------------------ Amount ------------------------- 07/17/2020 EFT1256 EFTPS Payroll 6/28/20 - 7/11/20 73,214.44 07/17/2020 EFT1257 Child Support Payroll 6/28/20 - 7/11/20 577.29 07/17/2020 EFT1258 MN Dept of Revenue Payroll 6/28/20 - 7/11/20 13,518.15 07/17/2020 EFT1259 Provident Life Insurance Payroll 6/28/20 - 7/11/20 612.34 07/17/2020 EFT1260 PERA Payroll 6/28/20 - 7/11/20 54,283.99 07/17/2020 EFT1261 TASC-Flex Payroll6/28/20-7/11/20 1,684.00 07/17/2020 EFT1262 TASC-H S A Payroll6/28/20-7/11/20 14,077.97 07/17/2020 EFT1263 ICMA Payroll 6/28/20 - 7/11/20 3,310.99 07/17/2020 EFT1264 VOYA Payroll 6/28/20 - 7/11/20 330.00 07/17/2020 EFT1265 MNDCP Payrol 16/28/20 - 7/11/20 350.00 07/17/2020 211632 MNPEA Payrol 16/28/20 - 7/11/20 585.00 07/17/2020 211633 Unum Life Insurance Payroll 6/28/20 - 7/11/20 1,261.15 07/17/2020 211634 LELS Payrol16/28/20-7/11/20 310.00 07/17/2020 211635 HART Payroll 6/28/20 - 7/11/20 602.54 07/28/2020 211636 A R ENGH HEATING & AIR CONDITIONING SERVICE CALLS - MULTIPLE DEPTS 590.00 07/28/2020 211637 A TO Z CHEMICAL SUPPLY TAR & ASPHALT REMOVER - STREETS 2,042.75 07/28/2020 211638 ABDO EICK & MEYERS AUDIT SERVICES - FINANCE 16,600.00 07/28/2020 211639 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 808.53 07/28/2020 211640 ACE HARDWARE - 1790 BLANK ELEC. OUTLET COVERS - FIRE 2.59 07/28/2020 211641 ALTERNATIVE BUSINESS FURNITURE MULTI -FUNCTION CHAIR - BLDG INSP 276.00 07/28/2020 211642 AMERESCO, INC. 2019 SOLAR FAC OP & MAINT AGMT - SEWER 8,318.00 07/28/2020 211643 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 184.08 07/28/2020 211644 AMERICAN SOLUTIONS FOR BUSINESS ENVELOPES & ARTWORK - EDA 113.75 07/28/2020 211645 AMERIPRIDE SERVICES 7/13 CLEANING SERVICES - LIQUOR HUTCH 159.18 07/28/2020 211646 ANDERSON RENTALS UB refund for account: 3-250-5760-5-05 30.03 07/28/2020 211647 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING FEES - POLICE 1,515.00 07/28/2020 211648 ANTHEM SPORTS, LLC SEALED ENGINEERED DRAWINGS - VFW SHELTER 600.00 07/28/2020 211649 APX CONSTRUCTION GROUP, LLC PAY APP # THRU 6/30/20 - REC CENTER 185,543.62 07/28/2020 211650 ARROW TERMINAL LLC SPLICE, STEP DOWNS - HATS 225.89 07/28/2020 211651 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 702.25 07/28/2020 211652 AUTO VALUE - GLENCOE FEMALE JICS, BRAKE CLEANER - HATS 253.50 07/28/2020 211653 B & C PLUMBING & HEATING INC VARIOUS REPAIRS THROUGHOUT CITY - MULTIPLE DEPTS 705.17 07/28/2020 211654 B & C PLUMBING & HEATING INC REFUND BLDG PERMIT 51.00 07/28/2020 211655 BAUER BUILT INC STREETS SNOW TIRES 4,114.00 07/28/2020 211656 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,764.35 07/28/2020 211657 BENEFIT EXTRAS INC COBRA FEES 63.50 07/28/2020 211658 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 482.70 07/28/2020 211659 BLACK GOLD ENVIRONMENTAL SERVICES CLEANOUT UNIT & PARTS - HATS 654.75 07/28/2020 211660 BRANDON TIRE CO TIRES & TIRE REPAIR - PARKS 324.60 07/28/2020 211661 BRAUN INTERTEC CORP S GRADE RD & REC CTR PROJECT CONSULTING FEES 7,281.00 07/28/2020 211662 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 8,393.27 07/28/2020 211663 BURKE, DOROTHY UB refund for account: 1-265-2550-8-00 11.24 07/28/2020 211664 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 64,131.40 07/28/2020 211665 CENTRAL HYDRAULICS EQUIP PARTS - PARKS 56.86 07/28/2020 211666 CHANDLERTHINKS, LLC FINAL BRANDING INVOICE #7 8,937.50 07/28/2020 211667 CHROMALOX VARIOUS EQUIPMENT PARTS - WATER 453.08 07/28/2020 211668 CINTAS CORPORATION CLEANING SERVICE & SUPPLIES - MULTIPLE DEPTS 313.15 07/28/2020 211669 CORE & MAIN LP 3 PLY REMOTE WIRE, 8 3/4" METERS - WATER 1,353.73 07/28/2020 211670 CORRA GROUP JUNE CREDIT REPORT- POLICE 11.00 07/28/2020 211671 CREEKSIDE SOILS BITCON - PARKS 199.43 07/28/2020 211672 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGES - PARKS 153.30 07/28/2020 211673 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,627.20 07/28/2020 211674 DATAWORKS PLUS LLC 9/1/20 - 8/31/21 MAINTENANCE FEE - POLICE 183.96 07/28/2020 211675 DELL MARKETING L.P. NEW ENGINEERING LAPTOP, MULTIPLE COMPUTER MONITORS 2,154.58 07/28/2020 211676 DETERS, SHERRY REFUND: ROTARY PARK SHELTER RENTAL 7/11 45.00 07/28/2020 211677 DOG -ON -IT -PARKS DOG PARK GARBAGE BAGS - PARKS 165.00 07/28/2020 211678 DUNDEE PLANT FOR FUNERAL 34.99 07/28/2020 211679 DYNA SYSTEMS CAP SCREWS, WASHERS, TERMINALS - SEWER 145.06 07/28/2020 211680 ECOLAB PEST ELIMINATION 7/14 PEST CONTROL SERVICES - MULTIPLE DEPTS 232.10 07/28/2020 211681 EHLERS & ASSOCIATES INC 2019 TIF REPORTING FEES 4,000.00 07/28/2020 211682 ELECTRO WATCHMAN SOFTWARE UPGRADE & DOOR ACCESS INSTALLATION @ CC 7,190.37 07/28/2020 211683 FARM -RITE EQUIPMENT REPAIR & EQUIP RENTAL- MULTIPLE DEPTS 5,193.99 07/28/2020 211684 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 377.46 07/28/2020 211685 FENSKE, BRUCE REIMB: CELL PHONE COVER - STREETS 52.55 07/28/2020 211686 FIRST ADVANTAGE LNS OCC HEALTH SOLU EMPLOYEE DRUG TESTING 612.77 07/28/2020 211687 FISHER SCIENTIFIC TIPS TRANSFERPETTE, SLIDE COVER - WWTP 147.78 07/28/2020 211688 FREDERIC, MITCHELL REFUND: CAMPGROUND: EVENT CANCELLED - PARKS 45.00 07/28/2020 211689 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 303.96 07/28/2020 211690 GRAYBAR ELECTRIC COMPANY QUICK -RELEASE LATCH KIT- WWTP 150.26 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/15/20 - 7/28/20 Check Date ------------------ Check -------------------- Vendor Name --------------------------------------------------------- Description ------------------------------------------------------------------------------------ Amount ------------------------- 07/28/2020 211691 HANSEN GRAVEL INC. ROCK - MULTIPLE DEPTS 137.50 07/28/2020 211692 HAWKINS INC SODIUM HYDROXIDE - WATER 3,871.11 07/28/2020 211693 HEARTLAND AG SYSTEMS HOSE, COUPLERS - WWTP 32.44 07/28/2020 211694 HILLYARD / HUTCHINSON CLEANING SUPPLIES - MULTIPLE DEPTS 1,184.88 07/28/2020 211695 HJERPE CONTRACTING REPAIR LEAKS & VALVES - WATER 5,356.00 07/28/2020 211696 HOFFMAN, CRYSTAL REFUND: DRIVERS ED - COMM ED 99.00 07/28/2020 211697 HOLT MOTORS INC DOT INSPECTION ON PARKS2011 TOWMASTER TRAILER 147.04 07/28/2020 211698 HOVEN, MARTHA COST OF GOODS SOLD - LIQUOR HUTCH 88.50 07/28/2020 211699 HUTCHFIELD SERVICES INC JULY COMMERICAL JANITORIAL SERVICES - HATS 1,415.00 07/28/2020 211700 HUTCHINSON CO-OP FUEL&SUPPLIES - MULTIPLEDEPTS 2,098.96 07/28/2020 211701 HUTCHINSON UTILITIES JUNE UTILITIES 6/1- 7/1-20 95,451.45 07/28/2020 211702 HUTCHINSON UTILITIES FITZPATRICK 1ST HALF WAGES, DAMAGED STREET LIGHT 31,926.97 07/28/2020 211703 HUTCHINSON WHOLESALE #1550 REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS 464.10 07/28/2020 211704 HUTCHINSON WHOLESALE #1551 AIR BRAKE CHAMBER - COMPOSTTRAILER 63.99 07/28/2020 211705 HUTCHINSON WHOLESALE #1552 REPAIR&MAINTSUPPLIES - PARKS 206.30 07/28/2020 211706 HUTCHINSON, CITY OF JUNE STORM DRAINAGE; WATER/SEWER FOR HATS & LIQUOR HUTCH 6,557.02 07/28/2020 211707 HUTCHINSON, CITY OF REPLENISH ATM @ CC 5,000.00 07/28/2020 211708 I & S GROUP, INC. REC CENTER IMPRV - SERVICES THRU 6/30/20 1,500.00 07/28/2020 211709 I.M.S. SHARPENING SERVICE 7/10/20 CATCH BASIN REPAIR - STORM WATER 2,450.00 07/28/2020 211710 INGSTAD BROADCASTING KARP: GRADUATION ADS - POLICE 118.00 07/28/2020 211711 INTEPLAST GROUP 3-DAY TRANSIT FREIGHT - COMPOST 110.00 07/28/2020 211712 INTERSTATE POWER COMPANIES INC BEARINGS - COMPOST 149.38 07/28/2020 211713 IOWA DEPARTMENT OF AGRICULTURE TONNAGE I/1/20-6/30/20-COMPOST 48.22 07/28/2020 211714 IOWA DEPARTMENT OF AGRICULTURE 2 YR FERTILIZER LICENSE RENEWAL - COMPOST 20.00 07/28/2020 211715 JEFF MEEHAN SALES INC. APRIL, MAY, JUNE 2020 CREEKSIDE COMMISSIONS 46,712.33 07/28/2020 211716 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 34,476.98 07/28/2020 211717 JRM CHEMICAL INC JCD 55 LB GRANULAR SOIL MOIST - COMPOST 6,160.00 07/28/2020 211718 KAHNKE BROTHERS NURSERY DEVELOPMENT/ENERGYTREES- STREETS 721.80 07/28/2020 211719 KEY GOVERNMENT FINANCE INC. 2020 PAYMENT FOR ROTOCHOPPER LEASE - COMPOST 87,832.75 07/28/2020 211720 KRANZ LAWN & POWER CHECK CLUTCH & SHARPEN CHAIN - FIRE 50.00 07/28/2020 211721 L & P SUPPLY CO WAM SEAT -PARKS; REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,602.94 07/28/2020 211722 LAKOVIC, ZAK REFUND: CANCELLED/FOUND ANOTHER CLASS - COMM ED 399.00 07/28/2020 211723 LANDSKAPINGS BLACK DIRT FOR 115 11TH AVE NE - SEWER 130.00 07/28/2020 211724 LEAGUE OF MN CITIES -INS TRUST 2019 WORK COMP AUDIT 66.00 07/28/2020 211725 LEE, DONALD & MARJORIE REPURCHASE GRAVE(S) - CEMETERY 1,500.00 07/28/2020 211726 LEVNO, PHYLLIS REFUND: MASONIC W RIVER SHELTER - PARKS 45.00 07/28/2020 211727 LITCHFIELD BUILDING CENTER SLEEVE ANCHORS & HAMMER BITS - TRAINING SITE SHELTER 69.85 07/28/2020 211728 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 51,466.85 07/28/2020 211729 LOG IS ENTRUST TOKEN -SEWER 15.00 07/28/2020 211730 LYNDE & MCLEOD INC. JUNE YARDWASTE ACTIVITY - COMPOST 562.08 07/28/2020 211731 M-R SIGN SIGNS - STREETS 130.45 07/28/2020 211732 MAASS, RANDY REFUND: CAMPGROUND 8/28-29 - PARKS 190.00 07/28/2020 211733 MADDEN GALANTER HANSEN LLP JUNE LABOR RELATIONS SERVICES - POLICE 170.00 07/28/2020 211734 MARCO TECHNOLOGIES, LLC JUNE COST PER PRINT- VARIOUS DEPTS 777.15 07/28/2020 211735 MCLEOD COUNTY PUBLIC WORKS 7/14 SALT - STREETS 25,754.39 07/28/2020 211736 MCLEOD COUNTY RECORDER PUBLISHING - MULTIPLE DEPTS 92.00 07/28/2020 211737 MCLEOD COUNTY REGIONAL RAIL AUTHORI 2020 FINAL CONTRACT PAYMENT 30,000.00 07/28/2020 211738 MCRAITH, MICHAEL REIMB: SAFETY FOOTWEAR - PARK 44.76 07/28/2020 211739 ME COMPASS SCBA USER-MED EXAM, ANALYSIS - FIRE 725.00 07/28/2020 211740 MEDICA AUGUST MEDICAL INSURANCE 147,897.71 07/28/2020 211741 MEEKER WASHED SAND & GRAVEL SAND - MULTIPLE DEPTS 15,727.10 07/28/2020 211742 MENARDS HUTCHINSON REPAIR& MAINTSUPPLIES- MULTIPLE DEPTS 838.50 07/28/2020 211743 MID-AMERICAN RESEARCH CHEMICAL SEWER SOLVENT, URINALS CREENS, BOWL CLIP - MULTIPLE DEPTS 1,855.00 07/28/2020 211744 MILLNER HERITAGE VINEYARD & WINERY COST OF GOODS SOLD - LIQUOR HUTCH 686.40 07/28/2020 211745 MINI BIFF 6/1 - 6/28 RENTALS: VARIOUS LOCATIONS - PARKS 260.88 07/28/2020 211746 MINNESOTA DEPT OF AGRICULTURE 7/1/19-6/30/20 SPECIALITY FERTILIZER/PLANT & SOIL- COMPOST 2,624.98 07/28/2020 211747 MINNESOTA DEPT OF MOTOR VEHICLE 2020 HAULMARK TRAILER - WWTP 507.67 07/28/2020 211748 MINNESOTA DEPT OF MOTOR VEHICLE 2020 DODGE RAM 1500 - COMPOST 1,695.97 07/28/2020 211749 MINNESOTA DEPT OF MOTOR VEHICLE 2020 FORD INTERCEPTOR - POLICE 2,322.61 07/28/2020 211750 MINNESOTA SPORTS FEDERATION MONDAY MEN'S SLOW PITCH - REC 210.00 07/28/2020 211751 MINNESOTA UNEMPLOYMENT INSURANCE 2ND QTR 2020 UNEMPLOYMENT BENEFITS 6,054.44 07/28/2020 211752 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 352.20 07/28/2020 211753 MN DEPT OF LABOR & INDUSTRY 2ND QTR 2020 STATE SURCHARGE - BLDG 2,655.77 07/28/2020 211754 MORGAN CREEK VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 219.00 07/28/2020 211755 MSA SAFETY SALES LLC ULTIMA X SENSOR - WWTP 1,188.31 07/28/2020 211756 NELSON, KATIE REFUND: CANCELLED CAMPSITE - PARKS 45.00 07/28/2020 211757 NERO ENGINEERING LLC JUNE HEADWORKS IMPV PRELIMINARY DESIGN - SEWER 21,064.00 07/28/2020 211758 NORTH AMERICAN SAFETY INC GLOVES - PARKS 30.97 07/28/2020 211759 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 470.85 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/15/20 - 7/28/20 Check Date ------------------ Check -------------------- Vendor Name --------------------------------------------------------- Description ------------------------------------------------------------------------------------ Amount ------------------------- 07/28/2020 211760 NORTHERN BUSINESS PRODUCTS MASKS, WIPES - MULTIPLE DEPTS 40.72 07/28/2020 211761 O'REILLY AUTO PARTS MUSCLE MAGIC - PARKS 36.99 07/28/2020 211762 OFFICE DEPOT OFFICE SUPPLIES - MULTIPLE DEPTS 51.76 07/28/2020 211763 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,222.00 07/28/2020 211764 PEAT INC. SPHAGNUM FINE -COMPOST 10,865.00 07/28/2020 211765 PECE RECYCLING LLC PALLETS - COMPOST 2,018.75 07/28/2020 211766 PEN & INC. CREEKSIDE SOILS 40LB - REFRESH DESIGN 6,000.00 07/28/2020 211767 PEN MAC STAFFING SERVICES, INC. CREEKSIDE TEMP STAFFING 1,643.20 07/28/2020 211768 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 4,475.52 07/28/2020 211769 PHEASANTS FOREVER REFUND: SECURITY FEES FOR CANCELLED BANQUET - POLICE 324.00 07/28/2020 211770 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 7,869.14 07/28/2020 211771 PIONEER MANUFACTURING CO QUIK/BRITE STRIPE - PARKS 1,053.00 07/28/2020 211772 PRECAST SYSTEMS SLABS, BOX STRUCTURE - MULTIPLE DEPTS 800.00 07/28/2020 211773 PREMIUM WATERS JULY SERVICES - PARKS 8.00 07/28/2020 211774 QUADE ELECTRIC 277 VOLT PHOTOCELLS - AIRPORT 29.90 07/28/2020 211775 QUILLCORP CUPS - POLICE 33.79 07/28/2020 211776 R & R EXCAVATING DEMO EQUIP FOR HOUSE FIRE ASSISTANCE - FIRE 1,958.46 07/28/2020 211777 RADWELL INTERNATIONAL PROXIMITY SENSOR & EQUIP PARTS - COMPOST 844.01 07/28/2020 211778 RAHN PAINTING & CONTRACTING LLC RESIDENT MOWING - STORM WATER 195.00 07/28/2020 211779 REFLECTIVE APPAREL FACTORY INC SHIRTS - STREETS 405.55 07/28/2020 211780 REINER ENTERPRISES INC CREEKSIDE FREIGHT @ MULTIPLE LOCATIONS 5,900.25 07/28/2020 211781 RICHARD LARSON BUILDERS ADD WINDOWS & DOOR AT SERVICE COUNTERS - CITY CENTER 10,904.28 07/28/2020 211782 RUNKE, JOLEEN REFUND: NORTHWOODS SHELTER RENTAL - PARKS 45.00 07/28/2020 211783 RUNNING'SSUPPLY REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS 758.53 07/28/2020 211784 SCHERPING, KASSANDRA REFUND: CANCELLED EVENT DUE TO COVID - EV CTR 1,425.00 07/28/2020 211785 SCHLAUDERAFF IMPLEMENT CO. EQUIPMENT PARTS - AIRPORT 66.00 07/28/2020 211786 SIMONSON LUMBER CO 4" SPRINGS - PARKS 34.86 07/28/2020 211787 SIR LINES -A -LOT 2020 LONG LINE STRIPING - STREETS 13,353.81 07/28/2020 211788 SITEONE LANDSCAPE SUPPLY ROTORS - PARKS 615.08 07/28/2020 211789 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 15,707.46 07/28/2020 211790 STANDARD PRINTING-N-MAILING JULY UTILITY BILLS & VARIOUS POSTAGE - MULTIPLE DEPTS 4,122.69 07/28/2020 211791 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 508.92 07/28/2020 211792 STATE CHEMICAL SOLUTIONS DRAIN ROCKET - PARKS 216.91 07/28/2020 211793 STREICH TRUCKING 7/15 CREEKSIDE FREIGHT TO LYNDE 265.00 07/28/2020 211794 STURGES, JASON REIMB: PIZZA FOR MAJOR AVE FIRE 220.65 07/28/2020 211795 SUSTEEN INC SECURE VIEW 4 1 YEAR SOFTWARE - POLICE 995.00 07/28/2020 211796 TEK MECHANICAL REPAIR WATER LEAKS - WATER 4,297.97 07/28/2020 211797 TENVOORDE FORD INC 2020 POLICE INTERCEPTOR 34,932.56 07/28/2020 211798 THOMPSON, DENEIL REIMB: SAFETY GLASSES - HATS 100.00 07/28/2020 211799 TITAN MACHINERY 2019 MCCLOSKEY 628RE TROMMEL SCREENER - COMPOST 330,376.00 07/28/2020 211800 UNITED FARMERS COOP MID -GRADE LEAD FREE 89 E10 - HATS 14,520.59 07/28/2020 211801 UNITED PACKAGING & DESIGN SLIP SHEETS -COMPOST 7,951.56 07/28/2020 211802 UNUM LIFE INSURANCE CO OF AMERICA AUGUST LIFE INSURANCE 2,728.37 07/28/2020 211803 UPONOR INC 2019/2020 TAX ABATEMENT PER TERMS OF DVLP AGREEMENT 21,226.77 07/28/2020 211804 US IDENTIFICATION MANUAL US ID MANUAL UPDATE SERVICE THRU 9/2021 - DMV 82.50 07/28/2020 211805 VERHEY, A REIMB: SAFETY FOOTWEAR - CITY HALL 119.95 07/28/2020 211806 VERIZON CONNECT NWF, INC. JUNE PHONE SERVICES - STREETS 80.95 07/28/2020 211807 VERIZON WIRELESS JUNE 03 - JUL 20 PHONE SERVICES - POLICE 39.39 07/28/2020 211808 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 14,233.55 07/28/2020 211809 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 563.50 07/28/2020 211810 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 657.42 07/28/2020 211811 WASTE MANAGEMENT OF WI -MN 6/16 - 6/30 RESIDENTIAL REFUSE 6,025.68 07/28/2020 211812 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 1,069.80 07/28/2020 211813 WEST CENTRAL SANITATION INC. JUNE REFUSE -VARIOUS DEPTS 48,292.55 07/28/2020 211814 WILSON'S NURSERY INC TREES - STREETS 179.25 07/28/2020 211815 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,114.75 07/28/2020 211816 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 3,938.07 07/28/2020 211817 WITTE, SARA REIMB: SAFETY FOOTWEAR - PARKS 159.74 07/28/2020 211818 WM MUELLER & SONS ASPHALT FOR VARIOUS STREET REPAIRS 17,560.11 Total - Check Disbursements: $ 1,767,962.90 Department Purchasing Card Activity - June 2020 Date Dept Vendor Name Description Amount 06/30/2020 PLANNING AMAZON Cell phone case for Dan Jochum 28.68 06/12/2020 PARK AND REC STAR TRIBUNE Star Tribune 182.00 06/15/2020 PARK AND REC AMAZON i-Phone case 20.86 06/23/2020 PARK AND REC DISCRAFT Disc Golf Sleeves 148.97 06/29/2020 PARK AND REC AMAZON Phone Supplies 81.28 06/O1/2020 CREEKSIDE AMAZON Compost -Two-way radio batteries 73.00 06/01/2020 CREEKSIDE AMAZON Refuse - Two-way radio batteries 36.50 06/08/2020 CREEKSIDE SPS COMMERCE May 2020 SPS fees for United Hardware and Bomgaars 265.30 06/15/2020 CREEKSIDE L & M SUPPLY Consumer complaint reimbursement 20.00 06/15/2020 CREEKSIDE AMAZON Compost - Hose and hose reel for pressure washer 53.33 06/15/2020 CREEKSIDE AMAZON Refuse - Hose and hose reel for pressure washer 26.66 06/16/2020 CREEKSIDE AMAZON Compost - Hot water pressure washer 2,533.33 06/16/2020 CREEKSIDE AMAZON Refuse - Hot water pressure washer 1,266.66 06/17/2020 CREEKSIDE AMAZON Compost - Pressure washer wand extension 27.33 06/17/2020 CREEKSIDE AMAZON Refuse - Pressure washer wand extension 13.66 06/24/2020 CREEKSIDE KELLY REGISTRATION SYSTEM North Dakota Fertilizer Distributor License Renewal 107.00 06/08/2020 FINANCE AMAZON Fire Dept - tape, office supplies 24.98 06/08/2020 FINANCE AMAZON Legal - File folders 27.97 06/15/2020 FINANCE AMAZON Mouse and cable clips for Finance laptop 31.96 06/18/2020 FINANCE AMAZON 2 Mouse pads for finance 16.48 06/24/2020 FINANCE AMAZON COVID - Disposable gloves 33.49 06/24/2020 FINANCE AMAZON COVID - Disposable masks 53.54 06/25/2020 FINANCE GOVT FINANCE OFFICERS ASSN - GFOA 2020 Edition of GAAFR Book - Finance 159.00 06/25/2020 FINANCE AMAZON Legal - Phone charger, lightning cable 35.98 06/29/2020 FINANCE AMAZON COVID - Hand sanitizer 94.56 06/29/2020 FINANCE AMAZON Legal - USB wall charger of IPhone 26.99 06/01/2020 LIQUOR HUTCH FACEBOOK Facebook advertising 42.48 06/03/2020 LIQUOR HUTCH ENVELOPES.COM Envelopes for gift cards purchased 114.29 06/11/2020 LIQUOR HUTCH ACE HARDWARE - 1315 Cleaning supplies 30.56 06/15/2020 LIQUOR HUTCH ACE HARDWARE - 1315 Replacement light bulb 7.99 06/16/2020 LIQUOR HUTCH RETAIL INFORMATION TEC Monthly software maintenance fee 213.75 06/19/2020 LIQUOR HUTCH TARGET Paper towels for store cleaning 29.10 06/22/2020 LIQUOR HUTCH AMAZON Replacement bulbs for all sales floor fixtures 532.90 06/23/2020 LIQUOR HUTCH EIG CONSTANTCONTACT.COM Email blast advertising 70.00 06/02/2020 PUBLIC WORKS U.S. PLASTIC CORPORATION Asphalt tank 167.06 06/03/2020 PUBLIC WORKS SEALMASTER OF MINNESOTA Street tack coat 287.94 06/08/2020 PUBLIC WORKS AMAZON Hard hats 56.10 06/10/2020 PUBLIC WORKS AMAZON WTP door readers fobs 48.48 06/10/2020 PUBLIC WORKS AMAZON Water sample bags 15.42 06/10/2020 PUBLIC WORKS PAYPAL Equipment Bag for emerg trailer 17.99 06/12/2020 PUBLIC WORKS SEALMASTER OF MINNESOTA Street tack coat 287.94 06/12/2020 PUBLIC WORKS AMAZON WTP door readers fobs 279.00 06/12/2020 PUBLIC WORKS NORTHERN TOOL WW Fall Arrest Harness 154.95 06/15/2020 PUBLIC WORKS LOVEGREEN MATERIAL HANDLING Parts for hoist 509.78 06/23/2020 PUBLIC WORKS AMAZON Cell phone case 36.49 06/29/2020 PUBLIC WORKS AMAZON Eyewash handle 26.06 06/30/2020 PUBLIC WORKS AMAZON Gas meter oxygen sensor 109.95 06/30/2020 PUBLIC WORKS AMAZON Iphone case 58.70 06/01/2020 EDA MENARDS HUTCHINSON Pest control supplies 19.04 06/05/2020 EDA AMAZON Webcams for EDA offices 338.70 06/10/2020 EDA LOGMEIN GOTOMEETING GoToMeeting software for video conferencing 155.34 06/24/2020 EDA ELECTRICBARGAINSTORES Recessed surface LED downlight with junction box kit 58.01 06/25/2020 EDA MENARDS HUTCHINSON Pest control supplies and watering jug for trees 8.17 06/26/2020 EDA POSTMASTER Postage stamps 57.00 06/03/2020 POLICE POST BOARD LICENSING 6 Officers POST License 540.00 06/04/2020 POLICE MESSAGEMEDIA USA, INC. Paging bill 90.00 06/05/2020 POLICE SQ SHAKEN BABY ALLIANCE Credit for online instead of in person (175.00) 06/24/2020 POLICE AMAZON Rug for EOC Hallway 83.39 06/25/2020 POLICE AMAZON Phone charging cables 19.98 06/30/2020 POLICE AMAZON Floor Cleaner 58.89 06/04/2020 FIRE CASH WISE FOODS Flowers for FF Mackedanz new baby boy 49.99 06/11/2020 FIRE B & B SPORTS Rescue boat repair 276.71 06/19/2020 FIRE CASH WISE FOODS 13 cases of bottled water 51.74 06/19/2020 FIRE MAIN STREET SPORTS BAR Pizza for Lunch meeting with HPD and HFD officers at the FD 49.25 06/03/2020 IT MEMORY 4 LESS Hard drive for data logger 121.95 06/04/2020 IT SERVER SUPPLY.COM INC RAID controller battery 79.70 06/04/2020 IT SERVER SUPPLY.COM INC RAID controller battery 34.15 06/05/2020 IT BLACK ICE SOFTWARE INC. Tiff printer for HUC 281.20 06/08/2020 IT AMAZON DVDs for Body Cams 24.98 06/09/2020 IT AMAZON DVDs for Body Cams (24.98) Department Purchasing Card Activity - June 2020 Date Dept Vendor Name Description Amount 06/11/2020 06/11/2020 06/11/2020 06/12/2020 06/17/2020 IT IT IT IT IT AMAZON AMAZON AMAZON BESTBUY BESTBUY HDMI Video Cables Blue Tooth head set supplies Blue Tooth Headset for Matt Maiers Large Monitor for Kyle Dimler Graphics card for Kyle Dimler 16.49 7.99 39.99 279.99 119.99 06/18/2020 IT AMAZON Spare Keyboards 84.95 06/23/2020 IT AMAZON Phone case for John Olson 17.99 06/24/2020 IT AMAZON Phone case for Brian Magnuson 18.99 06/24/2020 IT AMAZON Phone case for Marc Sebora 25.99 06/25/2020 06/25/2020 06/25/2020 06/29/2020 IT IT IT IT NEWEGG NEWEGG AMAZON LOGMEIN GOTOMEETING Audio Log Server - PD Synology drive Phone chargers Toll free option 83.34 307.44 26.68 10.79 06/30/2020 IT AMAZON Wireless mouse for Kyle Dimler 24.99 Total - P-Card Disbursements: I 1 11,750.26 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Review of Ameresco Energy Savings Investment Grade Audit Report Department: PW/Eng LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: John Paulson/Kent Exner Agenda Item Type: Presenter: John Paulson/Kent Exner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff would like to provide a brief review of the recently provided Energy Savings Investment Grade Audit Report document (see attachment). Please note that per a previous engineering services agreement between the City of Hutchinson and Ameresco, the City now is responsible for compensation of Ameresco in the amount of $35,000.00 for their professional services involved in producing this report (to be approved within the July 28th check register). Also, City staff will provide an overview of how a full transition to LED street lighting fixtures may be achieved over the course of several years. BOARD ACTION REQUESTED: None Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Investment Grade Audit Report City of Hutchinson, MN Developed by Ameresco, Inc. 9855 West 781h Street, #310 Eden Prairie, MN 55344 The content of this document includes proprietary information and trade secrets that belong to Ameresco, Inc. ("confidential information') and is disclosed to the recipient only for purposes of review and evaluation. July 15, 2020 AMERESCO Green . Clean • Sustainable (4. 9855 West 781h Street #310 Eden Prairie, MN 55344 P: 612.315.6900 ameresco.com July 15, 2020 John Paulson, Project/Environmental/Regulatory Manager City of Hutchinson, MN 111 Hassan Street SE Hutchinson, MN 55350 Dear Mr. Paulson, Thank you for the opportunity to partner with the City once again and review additional energy savings opportunities for the City. Ameresco is pleased to present this investment grade audit report that includes a self -funding project that not only meets the requirements of the Minnesota State Statute §123B.65, but also results in ancillary benefits that are important to the City. Ameresco recommends proceeding with the Energy Savings Performance Contract for the project presented in this IGA Report. The scope of work developed by Ameresco will generate energy and operational savings while addressing the comfort concerns, equipment replacement needs, and facility improvement needs that were identified during the audit. Implementation of the measures identified within this report will result in the City receiving the following benefits: New, energy efficient LED facility and streetlights Improved equipment reliability Reduced maintenance burden and expense Reduction in energy costs and consumption Enhanced lighting levels and improved comfort in the facilities Ameresco understands that at this time, the City has elected to self -perform the improvements; however please do not hesitate to contact me for any of your future energy needs. Respectfully, k1VU0Jiec12W Director, Engineering dfischer(uameresco.com 612.315.6938 office 612.670.6054 mobile Investment Grade Audit AMERESCO4. Table of Contents Tableof Contents.................................................................................................................1 1.0 Executive Summary......................................................................................................2 1.1 Acknowledgments 2 1.2 Introduction 2 1.3 Facilities / Locations 2 1.4 Findings Summary 3 1.5 Financial Summary 4 2.0 Utility Baseline..............................................................................................................5 2.1 Utility Rates 5 2.2 Baseline Utility Consumption and Cost 6 3.0 Project Scope................................................................................................................ 8 3.1 ECM-1 FACILITY LIGHTING 8 3.2 ECM-2 STREET LIGHTING 13 3.3 ECM-3 BUILDING ENVELOPE IMPROVEMENTS 18 3.4 ECM-4 BUILDING AUTOMATION UPGRADES 21 4.0 Additional ECMs Not Included....................................................................................25 4.1 MECHANICAL INSULATION IMPROVEMENTS 25 4.2 ATHLETIC FIELD LIGHTING REPLACEMENT 26 4.3 MISCELLANEOUS MEASURES 28 5.0 Conclusion...................................................................................................................29 City of Hutchinson, MN Table of Contents 1 Investment Grade Audit AMERESCO4. 1.0 Executive Summary 1.1 Acknowledgments This report is the culmination of site survey work, engineering, close coordination with the City of Hutchinson employees and perspective contractors. Ameresco would like to extend a special "Thank You" to City Facilities Staff for their assistance in providing guidance and direction for the design of this project. 1-2 Introduction In June of 2018, Ameresco and the City of Hutchinson entered into a Project Development Agreement for the purposes of auditing facilities and equipment for energy and operational savings opportunities. A total of 18 facilities, 3 parks, and streetlights were included in the scope, although several sites were dropped during the process. Working closely with City staff, Ameresco has developed a scope of work - a combination of energy conservation measures (ECMs) - that will both address equipment issues, reduce the City's energy usage, and reduce the City's energy costs significantly. 1.3 Facilities / Locations Table 1 lists the facilities that are included in the scope of this project. Note that several facilities/locations are not recommended for this project, typically due to lack of energy opportunities which are discussed further in this report. Table 1— Facilities Audited and Recommended for Implementation Name Airport Site AddressSite 1700 Butler Field Dr SW Footage 7,850 Included in .. Agreement ✓ Included in City Center 111 Hassan St SE 19,823 ✓ ✓ Civic Arena 900 Harrington St SW 59,940 ✓ ✓ Creekside Compost 1500 Adams St SE 21,600 ✓ ✓ Emergency Ops 44 Washington Ave W 3,735 ✓ ✓ Events Center 1005 Highway 15 S 22,810 ✓ ✓ Evergreen Senior Dining 115 Jefferson St SE 4,000 ✓ Fire Department 205 3rd Ave SE 12,244 ✓ ✓ City of Hutchinson, MN Executive Summary 2 Investment Grade Audit AMERESCO4. Name Hutchinson Area Transportation AddressSite Site 1400 Adams St SE Footage 55,686 Included in .. Agreement ✓ Included in ✓ HATS Storage 1400 Adams St SE 11,165 ✓ Library 50 Hassan St SE 9,679 ✓ ✓ Liquor Store 245 Washington Ave E 15,701 ✓ Oakland Cemetery 805 Highway 15 S 6,290 ✓ Parks Office and Shop 1100 Adams St SE 7,668 ✓ Police Department 10 Franklin St SW 17,885 ✓ ✓ Recreation Center 900 Harrington St SW 25,500 ✓ ✓ WWTP 1300 Adams St SE 58,815 ✓ WTP 439 Prospect St NE 14,800 ✓ Street Lights Various N/A ✓ ✓ VMF Field Lights Vets N/A ✓ Robert Field Lights Roberts N/A ✓ Park Lights (Exterior) Various N/A ✓ ✓ 1.4 Findings Summary Ameresco recommends Energy Conservation Measures (ECMs) at a total of 14 facilities, exterior lighting at parks, and LED street lights as summarized below in the Error! Reference source not found.. Most of the sites affected by the proposed energy performance contract project will include upgrades to their building envelope and lighting systems. Table 2 — ECM Summary Matrix Building Description Airport LED Lighting Upgrades Long Payback HVAC Controls/ Web -Based System Building Envelope City Center ✓ ✓ ✓ Civic Arena ✓ ✓ Creekside Compost ✓ ✓ Emergency Ops ✓ ✓ Events Center ✓ ✓ ✓ Evergreen Senior Dining Long Payback Long Payback Fire Department ✓ Long Payback HATS ✓ ✓ HATS Storage Long Payback City of Hutchinson, MN Executive Summary 3 Investment Grade Audit AMERESCO4. Library ✓ ✓ Liquor Hutch ✓ Long Payback Oakland Cemetery ✓ Parks Office and Shop Long Payback Parks Exterior ✓ Police Department ✓ Long Payback Recreation Center ✓ Long Payback WWTP ✓ ✓ WTP ✓ Long Payback Street Lights* ✓ Field Lights Long Payback 1.5 Financial Summary The implementation of the recommended project will result in project cost of $2,570,740 for the recommended scope of work and have a guaranteed first year savings of $136,678. This project may be funded through a combination of tax-exempt lease purchase (TELP) financing and/or a capital contribution by the City. Table 3 — Recommended Self -Funding Project Summary ECM Annual Energy Savings Annual O&M Savings Project Estimated Simple .. Rebate ECM 1 - LED Lighting $44,521 $5,641 $851,495 $37,620 16.2 Upgrades ECM 2 — Street Lighting $34,932 $46,250 $1,617,797 $40,692 19.4 ECM 3 — Building Envelope $3,183 N/A $34,571 $0 10.9 ECM 4 — Building Automation $2,151 N/A $66,877 $0 31.1 Upgrades Total $84,787 $51,891 $2,570,740 $78,312 18.2 City of Hutchinson, MN Executive Summary 4 Investment Grade Audit AMERESCO4. 2.0 Utility Baseline 2.1 Utility Rates The following utility rates were used in the analysis. The rates are based on 2017 data. Table 4: 2017 Utility Rates Facility Airport Rate Demand ($/kW) N/A Electric $ Rate $/kWh 0.0855 Natural $ Gas Rate 0.882 City Center $ 6.00 $ 0.0737 $ 0.882 Civic Arena $ 6.00 $ 0.0737 $ 0.882 Creekside Compost $ 6.00 $ 0.0737 $ 0.882 Emergency Ops N/A $ 0.0855 $ 0.882 Events Center $ 6.00 $ 0.0737 $ 0.882 Evergreen Senior Dining N/A $ 0.0855 $ 0.882 Fire Department N/A $ 0.0855 $ 0.882 HATS $ 6.00 $ 0.0737 $ 0.882 HATS Storage N/A $ 0.0855 $ 0.882 Library N/A $ 0.0855 $ 0.882 Liquor Store N/A $ 0.0855 $ 0.882 Oakland Cemetery N/A $ 0.0855 $ 0.882 Parks Office and Shop N/A $ 0.0855 $ 0.882 Police Department N/A $ 0.0855 $ 0.882 Recreation Center N/A $ 0.0855 $ 0.882 WWTP $ 6.00 $ 0.0737 $ 0.882 WTP $ 6.00 $ 0.0737 $ 0.882 Streetlights N/A $ 0.0540 N/A Vets Field Lights $ 19.85 $ 0.0737 N/A Roberts Field Lights $ 10.56 $ 0.0737 N/A Park Lights N/A $ 0.0855 N/A City of Hutchinson, MN Investment Grade Audit AMERESCO4. 2.2 Baseline Utility Consumption and Cost The baseline energy consumption is shown in Table 5 and presented graphically below. Table 5: 2017 Utility Rates Facility Ammilk Airport Energy (kWh) 84,000 Electricity Demand (kW) - Electric CostEnergy $ $ 7,182 Natural (Therms) 2,060 Gas qu $ 1,816 City Center 240,000 847 $ 22,770 10,300 $ 9,080 Civic Arena 793,000 2,324 $ 76,492 33,990 $ 29,964 Creekside Compost 193,000 884 $ 19,528 22,660 $ 19,976 Emergency O s 60,000 - $ 5,130 1,030 $ 908 Events Center 153,000 545 $ 14,546 12,504 $ 11,023 Evergreen Senior Dining 60,000 - $ 5,130 2,472 $ 2,179 Fire Department 35,000 - $ 2,993 3,399 $ 2,996 HATS 500,000 1,315 $ 44,740 20,600 $ 18,160 HATS Storage 6,200 - $ 530 1,906 $ 1,680 Library 110,500 - $ 9,448 4,635 $ 4,086 Liquor Store 218,000 - $ 18,639 6,623 $ 5,838 Oakland Cemetery 61000 - $ 513 2,781 $ 2,452 Parks Office and Shop 18,000 - $ 1,539 4,573 $ 4,032 Police Department 107,000 - $ 9,149 3,708 $ 3,269 Recreation Center 143,000 - $ 12,227 15,450 $ 13,620 WVVTP 2,720,000 5,190 $ 231,604 39,140 $ 34,504 WTP 2,010,000 5,225 $ 179,487 4,486 $ 3,954 Streetlights' 1,490,537 - $ 157,352 - - Vets Park Field Lights 10,000 248 $ 5,661 - - Roberts Park Field Lights 25,400 891 $ 11,278 - - Park Lights, Exterior 70,250 - $ 6,006 - - *Includes O&M Costs (per pole) City of Hutchinson, MN Utility Baseline 6 Investment Grade Audit AMERESCO4. City of Hutchinson Utility Cost by Facility 5300,000 5250,000 F 5200,000 0 u sl00,000 $50,000 50 0_1 I I go _■■�■■11I a� c` 06 1� ce -A c` 1� .�� Fc ¢�e•¢ �¢c �d ,t,P p(c ro�a �� 5� `eF `,L `,`P d'0 ,¢c�L coo Q�eS dad` J a°p� eaca P `pF eec ,tya� 5p Qp�c e�� L� City of Hutchinson Energy Cost "Based on Information Reported in B3 Database for Nov-16 to Oct-17 • Airport • Evergreen Senior Dining • Oakland Cemetery • Fire Station • City Center • HATS/HATS Cold Storage • Civic Arena • Library • Creekside Compost • Liquor Hutch • Events Center • Parks Office & Shop ■ Electric ■ Natural Gas ■ Street Lights • Police Department • Recreation Center • Water Treatment • Wastewater Treatment • Street Lights City of Hutchinson, MN Utility Baseline 7 Investment Grade Audit AMERESCO4 3.0 Project Scope 1 ECM-1 FACILITY LIGHTING The following utility rates were used in the analysis. The rates are based on 2017 data. Existing conditions Interior. Most of the interior fixtures are low -watt T8 fluorescent lamps with electronic ballasts in 2 to 4 lamp configurations. There are T5HO fluorescent fixtures at the ice rinks, while the remaining high -bay fixtures throughout the City are mainly metal halide. Compact fluorescent screw -in lamps are used throughout the city in a variety of wattages. The Fire Station, Library, and Liquor Store have some LED fixtures and the City Center has some LED screw -in lights, but the rest of the buildings have fluorescent cans and tubes. Exterior (Building): Most exterior wall -packs, flood fixtures, and soffit lights are HID. The Fire Station was recently upgraded to LED wall packs. Exterior (General): Parking lots and parks include a combination of metal halide fixtures (dual and single head), shoebox fixtures, as well as post -top poles. Figure 1 LED 2'x4' Fixture and Metal halide high bay lights at the Fire Station Figure 2 Office Lighting Opportunity for Daylight Controls and New Fixtures City of Hutchinson, MN Project Scope 8 Investment Grade Audit AMERESCO4. Proposed Modifications Interior. In general, interior 1x4, 2x4, and 2x2 troffer fixtures will be retrofit with an LED troffer kit. If the LED kit cannot be used, the fixtures will be retrofit with LED tubes and drivers. Screw -in CFLs and incandescent lamps will be replaced with LED screw -in lamps. New LED fixtures will be installed in place of the metal halide fixtures in the shops and other high bay applications. In general, the lighting retrofits are one -for -one and new layouts were not considered. _y. Figure 3 Proposed Lighting at the Rinks and Gymnasium Figure 5 Proposed Wallpack Figure 4 Proposed Retrofit Kit Exterior. Parking lots, wall -packs, floods, and canopy fixtures will be replaced with a new LED equivalent. Existing decorative HPS post -top fixtures shall be retrofitted with the OEM retrofit kit, which includes a LED and driver. Energy Savings Calculations Energy savings are primarily due to a reduction in fixture wattage. Baseline Energy Consumption A room -by -room audit was conducted to determine the quantity and type of light fixture in each space. The lighting burn hours were determined using data loggers in a sample set of spaces and interviews with site personnel. City of Hutchinson, MN Project Scope 9 Investment Grade Audit AMERESCO4. The baseline energy use is calculated for each room using the following equation: Equation 1: Lighting Energy Consumption kWh — Where: Fixture Qty x Fixture Wattage x Annual Burn Hours 1,000 Watts/kW Fixture wattage was determined using published data Annual burn hours are from logged data or estimated values based on observation Post -Installation Energy Consumption The post -retrofit energy use is calculated using Equation 1 where the fixture wattage is based on manufacturer's data for the selected solution. Annual Energy Savings The annual savings consists of annual energy savings and monthly demand savings. The annual energy savings is the difference between the existing and post -retrofit energy consumption. Equation 2: Lighting Energy Savings Annual Energy Savings (kWh) _ (kWhBaseline — kWhpostRetrofit) The monthly electrical demand savings is the difference between the baseline and post - retrofit wattages multiplied by a coincidence factor. The coincidence factor is the probability that the particular fixture is on during the interval when the monthly peak demand is set. The coincidence factor drops with burn hours. For example, the likelihood that a light in a janitor's closet with 500 burn hours annually is on during the peak setting period is very low and thus the coincidence factor would be zero. All exterior fixtures also have zero demand savings as the demand is set during the daylight hours. Equation 3: Lighting Demand Savings Monthly Demand Savings (kW) _ (kWBaseline — kWPostRetrofit) x Coincidence Factor The annual demand savings is the monthly demand savings multiplied by 12 months per year. Operation and Maintenance Savings LEDs have a longer life than fluorescent and HID fixtures. In addition, the existing lamps and ballasts have already incurred burn hours and require some replacements annually. Maintenance savings for this ECM are calculated based on expected life of existing lighting equipment as compared to LEDs. City of Hutchinson, MN Project Scope 10 Investment Grade Audit AMERESCO4 The percent failure rate of fluorescent and HID lamps was determined using the following equation: Equation 4: Percent Annual Failure Percent Annual Failure = Average Annual Burn Hrs Rated Life (Hrs) The associated cost was determined using the total quantity on -site of each item, the average cost for replacement, and the percent failure rate: Equation 5: Annual Replacement Cost Annual Replacement Cost = Estimated % Failure x Qty Installed x Unit Cost Only material savings were determined as it was assumed the City staff completes the replacements. Savings were only calculated and included for fluorescent tubes, HID lamps, CFL lamps, and ballasts. Other Benefits LED lighting has several environmental benefits as compared with fluorescent and HID lighting systems. LEDs use less energy, which results in reduced emissions from the utility plants and less waste. LEDs do not contain mercury, unlike fluorescent and HID lamps. The lamps and ballasts removed will be disposed of per environmental regulations. A majority of the lighting equipment to be installed has a rated life 100,000 hours or greater. Within a few years of the contract end, the City should prepare for replacement of the lamps/fixtures as they will begin to fail at similar times, depending on the relative burn -hours experienced. Other Considerations ♦ The scope includes retrofit of the noted fixtures only and does not address or include any fix -up / upgrade / replacement of existing wiring, switching, conduits, hangers, etc. except as noted in the scope. The Scope of Services does include replacement of existing broken lighting sockets when replacing bulbs. It is assumed that all emergency lighting is on generator or independent battery control. Replacements of emergency ballasts are only included where noted. Replacement or repair of fixture lenses or louvers are not included unless specifically noted. Ameresco is not responsible for fixtures that are found to be damaged prior to commencement of its Scope of Services. All manufacturers' warranties (and related information) will be transferred to the City at project close-out. Lighting levels, if existing is identified to be over -lit per recommended standards, may be reduced. City of Hutchinson, MN Project Scope 11 Investment Grade Audit AMERESCO4. Ameresco is not responsible for any pre-existing electrical code violations or electrical system deficiencies. If applicable - existing ceiling tiles will be removed and reinstalled. New ceiling / grid is not included in the Scope of Services unless specifically noted. City of Hutchinson, MN Project Scope 12 Investment Grade Audit AMERESCO4. 3.2 ECM-2 STREET LIGHTING Existing conditions Ameresco completed a detailed audit of the streetlights using TerraGo software detailing fixture type, style, pole type, wattage, etc. See Figure 6 for the map generated from that software. Existing acorn Provide retrofit kit Existing metal pole cobrahead Provide new cobrahead fixture Existing wood pole cobrahead Provide new cobrahead pole and cobrahead fixture Existing wood pole cobrahead Provide new post -top pole and acorn fixture Existing post -top acorn fixture Provide new cobrahead pole and cobrahead fixture Cracked glass Provide new glasd e, Existing LED or construction in progress Do not include in Ameresco's scope of work Figure 6: Existing Streetlight Fixtures Hutchinson has a few different styles of streetlights including decorative post tops, teardrops and cobra heads. 1500 fixtures are decorative post -tops, 20 are decorative teardrops, and 200 are cobra heads. The post -tops are generally 100W High Pressure Sodium (HPS) fixtures, but the city has been gradually replacing fixtures with new 10OW LED fixtures. As of 2018, 8% of the fixtures have been converted to LEDs. There are four different housing styles for the City's decorative post -tops. There are over 500 pop -off door style housing, which usually requires tape or a hose -clamp to keep the door shut. The rest of the housing styles are holding up well to wear -and -tear, but each style looks a little different. The glass lenses are in good condition with only 23 cracked or broken glass identified throughout the city. City of Hutchinson, MN Project Scope 13 Investment Grade Audit AMERESCO4. Simple Bucket Pop -off Figure 7: Various Post -Top Fixtures Proposed Modifications r Swing Door Ameresco proposes to retrofit the Simple, Fluted, and Type M Acorn fixtures as well as the teardrop fixtures with an LED kit. The cobra heads fixtures will be replaced with a new LED fixture. The details of the scope are shown in Table 6 and examples of the LED kits and fixtures are show in Figures 8-9 below. The remaining streetlights were not economically viable to include in the self -funding project but could be included if the City were to provide a capital contribution. Table 6: Streetlighting Scope Description Quantity .. Improvement Acorn - M 316 Provide OEM retrofit kit and photocell for the existing X housing. Reuse glass. Acorn - Simple 338 Provide OEM retrofit kit for the existing housing. Reuse X glass and photocell. Acorn - Fluted 535 Provide OEM retrofit kit and photocell for the existing X housing. Reuse glass. Small Cobra head g Provide one -for -one replacement of existing 150 W X HPS cobra head fixtures with 87W LED fixtures. Large Cobra head 33 Provide one -for -one replacement of existing 250 W X HPS cobra head fixtures with 126W LED fixtures. Teardrop 18 Provide OEM retrofit kit with photocell. Reuse Glass. X City of Hutchinson, MN Project Scope 14 Investment Grade Audit AMERESCO4. Figure 8 Retrofit Kit Energy Savings Calculations r v 10 Figure 9 LED Cobra head Fixture Energy savings are due to a reduction in fixture wattage Baseline Energy Consumption A detailed GIS audit was conducted to determine the quantity, type, location, and various fixture characteristics of each City owned streetlight. The baseline energy use is calculated for fixture type using the following equation: NTAMT�'Li Equation 6: Lighting Energy Consumption kWh = Fixture Qty x Fixture Wattage x Annual Burn Hours 1,000 Watts/kW Fixture wattage was determined using published data Annual burn hours 4,380 (average of 12-hours/day) The energy consumption for all fixtures is then summed to determine the total baseline energy consumption. Post -retrofit annual energy use and cost The post -retrofit energy use is calculated using Equation 6 where the fixture wattage is based on manufacturer's data for the selected solution. City of Hutchinson, MN Project Scope 15 Investment Grade Audit AMERESCO4. Post -retrofit annual energy savinc, The annual energy savings is the difference between the existing and post -retrofit energy consumption. Equation 7: Lighting Energy Savings Annual Energy Savings (kWh) = (kWhBaseline — kWhpostRetrofit) Operation and maintenance savings Currently the City is charged $3.44 per month per streetlight ($41.28/year) for operation and maintenance of the fixtures. The LED fixtures have a rated life of 100,000 hours (-r23 years), which is much longer than HID fixtures and extends beyond the term proposed for this project. As such the City will realize a significant decrease in repairs and replacements associated with the LEDs. Accordingly, the City should receive a reduced charge associated with O&M for the new LED fixtures. Ameresco estimated $37 per fixture for O&M savings, which still leaves some funds for the utility to address warranty issues and miscellaneous repairs. Other Benefits/Considerations LED lighting has several environmental benefits as compared with fluorescent and HID lighting systems. LEDs use less energy, which results in reduced emissions from the utility plants and less waste. LEDs do not contain mercury, unlike fluorescent and HID lamps. The lamps and ballasts removed will be disposed of per environmental regulations. The new streetlights have a rated life 100,000 hours. Within a few years of the contract end, the City should prepare for replacement of the lamps/fixtures as they will begin to fail at similar times, depending on the relative burn -hours experienced. In addition to the self -funded scope, Table 7 lists additional opportunities for LED conversions but would require additional capital as this scope is not self -funding. City of Hutchinson, MN Project Scope 16 Investment Grade Audit AMERESCO4. Table 7: Additional Street Lighting Opportunities Requiring Capital Contribution Quantity ScopeDescription Improvementff Acorn - Fluted 535 Provide a new Granville fixture with photocell. Reuse X glass. Acorn - KFC Bucket 278 Provide a new Granville fixture with photocell. Reuse X glass. Old Washington 6 Provide new Granville fixture to replace old style HPS X decorative post -top. Include new glass and photocell. Replace pole with Replace wood pole and 150 W HPS cobrahead with new small cobrahead 40 aluminum cobrahead pole and 87 W LED fixture, as X requested by the City. Replace pole with Replace wood pole and 250 W HPS cobrahead with new large cobrahead 14 aluminum cobrahead pole and 126 W LED fixture, as X requested by the City. Replace pole with Replace wood pole and cobrahead with aluminum 100 post -top pole and fixture, as requested by the City. X new acorn Include new glass and photocell. Change - Acorn to Convert existing post -tops to cobraheads at selected cobraheads 36 interactions. Reuse acorn glass and housing that is to X be replaced with a cobrahead fixture. Change - Acorn to 2 2 The City requests an additional pole at selected X x cobraheads intersections. The City is to provide power. City of Hutchinson, MN Project Scope 17 Investment Grade Audit AMERESCO4. 3.3 ECM-3 BUILDING ENVELOPE IMPROVEMENTS Existing conditions The City facilities have various wall penetrations and openings that are not sealed properly. The exterior doors also have cracked/missing/torn door sweeps. These openings allow for infiltration/exfiltration between the interior buildings space and the outside environment, which increases the heating and cooling loads on the HVAC systems and ultimately increases the energy use of the facilities. Figure 10 — HATS Missing Door Sweep Proposed Modifications Figure 11— Event Center Roll -Up Door This measure includes locating and sealing gaps in the building envelope system to reduce infiltration/ex-filtration and adding insulation to reduce conduction losses. Gaps were identified by visual inspection and thermal imaging camera. In general, the following improvements are included: Doors Install new weather-stripping. Weather stripping consists of an extruded aluminum carrier with a frame form insert. It will be installed using a compression fit that allows for flexibility. ■ Door sweeps will be installed at the bottom of the door ■ Astragals (weather stripping) will be installed where needed to cover the gap between two doors ■ Weather stripping will be sealed using a paintable, silicon acrylic sealant. ■ Latches will be checked to ensure proper door closure Exterior and interior penetrations will be sealed Piping and electrical penetrations will be insulated and sealed City of Hutchinson, MN Project Scope 18 Investment Grade Audit AMERESCO4. Building Envelope Improvements. Benefits ♦ Reduce energy costs ♦ Eliminate drafts ♦ Moisture barrier ♦ Improve occupant comfort ♦ Improves building aesthetics Energy Savings Calculations Energy savings for this ECM result from a reduction of infiltration and conduction losses. Infiltration losses occur from heating and cooling losses due to building holes, gaps, and cracks. Conduction losses occur when there is insufficient insulation. The calculation methodology used is based on the ASHRAE crack method. Savings due to infiltration reduction The amount of savings related to infiltration is dependent on the existing building conditions and the amount of air leakage under current operating conditions. Infiltration savings were quantified by using the area of the holes and prevailing wind speed. As the infiltration for low buildings is controlled by these factors the formulae presented here account for that mechanism only; infiltration due to the stack effect is negligible for buildings up to 35 ft. The ASHRAE Handbook provides a method of using estimate leakage in CFM (cubic feet per minute) and then converting this into heat loss factor. The resulting information is used in the heating or cooling requirement. The following equation is based on ASHRAE crack method: NTANT�'Li - Equation 8: Annual Replacement Cost Heat loss per hour: Q=1.08xCFMxdT Q = heat loss (sensible) Btu/hr CFM = infiltration rate in cubic feet per minute AT = temperature difference between interior and exterior 1.08 is a constant representing air density and the specific heat of air The infiltration rate was determined using Equation 9 Equation 9: Infiltration Rate CFM = Acrack % (C'AT)XCWV2 City of Hutchinson, MN Project Scope 19 Investment Grade Audit AMERESCO4. Where: Acrack = Crack area in square inches Cs = Stack coefficient, 0.0299 AT= Temperature difference between average outdoor temperature and indoor temperature Cooling space temp setpoints is 72 OF Heating season space temperature setpoint is 70 OF Cw = Wind coefficient, 0.0104 average V = Wind speed, 8.8 mph average The values in the equation are standard for these buildings and are based upon shelter class, height, and local wind speed. Where: RTANT�'Li - Equation 10: Annual Heating Season Infiltration Losses Total Losses (Btu) = 1.08 x CFM x HDD x 24 e f f iciency CFM =Infiltration rate calculated in Equation 9 HDD = heating degree days Efficiency is the efficiency of the existing heating equipment, assumed at 80% Equation 11 Annual Cooling Season Infiltration Losses 1.08 x CFM x CDD x 24 Total Losses (Btu) = COP CFM =Infiltration rate calculated in Equation 9 CDD = cooling degree days COP = coefficient of performance for existing cooling equipment, assumed at 0.8 kW/ton Note that changes in occupancy hours, heating and cooling set point and weather conditions will all affect the savings potential of this envelope improvement measure. An increase in operating hours or the heating set point will reduce the savings potential, but at a rate substantially less than heating costs would have been affected prior to the implementation of these strategies. Operation and Maintenance Savings No O&M savings are included for this ECM. City of Hutchinson, MN Project Scope 20 Investment Grade Audit AMERESCO 4 3.4 ECM-4 BUILDING AUTOMATION UPGRADES Existing Conditions City Center The City Center has one large variable -air -volume (VAV) air handler (AHU) that provides conditioning for the building. This AHU has DX cooling and hot water reheat. The existing scheduling in the building automation system (BAS) is not shutting the fans off during unoccupied periods. Also, the boiler is on all summer for reheat (boiler lockout is about 80OF outside air temperature). The facility is equipped with Honeywell AX direct digital controls (DDC) that communicates to a central computer with a Honeywell graphical user interface (GUI). Event Center The Event Center is conditioned with eight roof -top units (RTUs). RTUs 4 and 5, are not currently controlled by the BAS. The fans on these units stay on during the night, even when unoccupied, and the setback temperature settings are not programmed. The BAS in this building are System Manager stand-alone controls that do not communicate with a central GUI. Figure 12: Existing Control System at Event Center City of Hutchinson, MN Project Scope 21 Investment Grade Audit AMERESCO4. Proposed Modifications City Center Replace the existing AX Tridium supervisor with a new N4 Tridium supervisor. Update communication between new supervisor and GUI, confirm all existing points can be seen in the GUI. Implement programming to include the following: Occupancy Scheduling: Create an occupancy schedule that will put the facility in unoccupied and occupied modes of operation. During unoccupied modes the AHU fan shall turn off (per the night setback/setup programming below), the outside air damper shall close, and the radiant heat and reheat will be disabled. Current hours of occupancy are Figure 13: M-F 0600-1800 Night Setback/Setup programming: Add programming to turn the AHU off during unoccupied modes unless the space temperature reaches the night setback temp (in heating mode), initially set to 58 deg F, or the night setup temp (in cooling mode), initially set to 80 deg F, Morning warm-up programming: The space temperatures shall be adjusted back to occupied set points an hour (adjustable) before the occupancy schedule is in effect for morning warm-up. During this time the outside air damper shall remain closed. The facility heating system shall be disabled when the outside air temperature is above 50°F and the building is unoccupied. 160 140 120 0. E S00 80 v z 60 40 to- Turning Boiler Off -Trial 8/4 014 6V5 815 W5 9/5 V5 816 WE, 916 916 816 Boiler Rehm Wale, Temp Boiler Room Temp 81.5 61 8p 5 &1 v 79 w 78.5 u 78 v 'a 77.5 m 77 75.5 7C, Chart 1: Heating system will be disabled when the outside air temperature is above 50 ❑F and the building is unoccupied Proposed Controller City of Hutchinson, MN Project Scope 22 Investment Grade Audit AMERESCO4. Event Center The HVAC Controls Scope of Services includes the following: Provide and install new BACNet cards on RTU-4 and -5. Establish communication between these units and the new N4 supervisory controller. The remaining controllers on the RTUs will remain as -is, as stand-alone controllers. Provide and install a new Honeywell N4 supervisory controller at the Event Center to communicate with the GUI at the City Center. Subcontractor shall create graphics in the existing GUI for the two RTUs at the Event Center. Provide and install seven new zone thermostats. RTU fans shall turn off during unoccupied hours when the building meets unoccupied setpoint of 60°F. Control upgrades to the remaining RTUs are not included in this scope of work. Provide all -open Tridium NIC Statement. Implement programming to include the following: Occupancy Scheduling: Create an occupancy schedule that will put the facility in unoccupied and occupied modes of operation. During unoccupied modes the AHU fan shall turn off (per the night setback/setup programming below), the outside air damper shall close, and the radiant heat and reheat will be disabled. Current hours of occupancy are M-F 0600-1800 Night Setback/Setup programming: Add programming to turn the AHU off during unoccupied modes unless the space temperature reaches the night setback temp (in heating mode), initially set to 58 deg F, or the night setup temp (in cooling mode), initially set to 80 deg F. The facility heating system shall be disabled when the outside air temperature is above 50OF and unoccupied. Energy Savings Calculations Energy savings is from reduced outside (OA) air during unoccupied hours using weather data and the following equation: Equation 12 Energy Savings from Reduced OA Energy Required (Btu) = cp x p x hr x (500 — OA Temp) x 60hr n x CFM Heating E f f iciency Outside Air Temp = TMY3 weather data for Hutchinson, MN Hours per year = Calculated when building is unoccupied and heating Heating enabled = OAT < 50OF Existing outdoor air = CFM Proposed outdoor air = 0 CFM during unoccupied hours Heating efficiency = 80% City of Hutchinson, MN Project Scope 23 Investment Grade Audit AMERESCO4. Fan energy savings from the air -handling -unit (AHU) fan and RTUs: Equation 13 Fan Energy Savings Fan Energy Savings (kWh) = (kWo, — kWuno,,) x Hours Where: kW = Motor power draw from voltage and measured amps using a current transducer, motors on VFD — used average during occupied and unoccupied hours Hours per year = Calculated when building is unoccupied Operation and Maintenance Savings No O&M savings are included for this ECM. Northwest RTU-5 1,000 3.8 00 3. 800 3.4 700 3.2 600 3.0 c O 500 2.8 400 2.6 300 200 2.4 100 2.2 - 2.0 10-Aug 11-Aug 11-Aug 12-Aug 12-Aug 13-Aug 13-Aug 14-Aug 14-Aug • CO2 • Amps 85 80 75 E 70 65 60 55 Charts 213: Event Center RTU-4 and -5 fans currently run during unoccupied hours Southeast RTU 50 9:36 14:24 19:12 0:00 4:48 9:36 Temp f Amps 2.0 1.8 1.6 1.4 1.2 1.0 E a 0.8 0.6 0.4 0.2 14:24 City of Hutchinson, MN Project Scope 24 Investment Grade Audit AMERESCO 4 4.0 Additional ECMs Not Included The following ECMs were investigated but are not recommended for this project due to longer payback periods. However, as energy rates change, or equipment replacement is necessary the City should keep these considerations in mind for a more efficient system/operation. 4.1 MECHANICAL INSULATION IMPROVEMENTS The following utility rates were used in the analysis. The rates are based on 2017 data. Insulate exposed piping and equipment Piping Valves • Pumps Flanges Figure 14: City Center three-way valve missing Mechanical Insulation Benefits Reduces thermal loss Increase comfort Improves safety (eliminates burn hazards) Reduces corrosion potential Figure 15: WWTP Unit Heater missing insulation City of Hutchinson, MN Additional ECMs 25 Investment Grade Audit AMERESCO4. 4.2 ATHLETIC FIELD LIGHTING REPLACEMENT Field Lighting Solutions Replace HID field lighting with LED fixtures Option to replace poles Figure 16: Existing HID Field Lighting Field Lighting Benefits II or LAN Network Air Mesh Network Wi-Fi Network Figure IT Example LED Lighting System Reduces energy and operating costs Improves overall lighting quality Decreases future O&M and capital cost needs LEDs are "Instant ON" and don't require a warm-up cycle Longer life expectancy (100,000+ burn hours) Standardization of lighting type Reduces light pollution City of Hutchinson, MN Additional ECMs 26 Investment Grade Audit AMERESCO4. Athletic Field Lighting Replacement Foot -Candle Existing Proposed Ephesus -one for one Ephesus -Premium Readings Infield Outfield Lights Infield Outfield Lights Infield Outfield Lights Baseball 44 30 56 37 27 56 50 30 64 Softball x 4 32 11 24 31 17 24 31 22 28 Control Circuit Breaker Air Mesh Network Table 4: Field Lighting Replacement 80�555 C, 8 65 M.33f DI 31 26 25 34 32 28 35 22 27 29 26 27 35 31 25 40 26 29 28 27 23 25 34 36 31 39 26 33 29 28 24 25 30 33 30 39 40 2 65 ce 22 29 36 32 28 29 30 30 31 25 35 28 29 42 37 32 30 30 33 36 31 28 -501Ss� 65 27 34 45 41 35 30 29 30 34 35 32 2 42 48 51 46 35 32 28 25 25 27 34 2 49 60 55 46 41 37 32 24 23 26 25 2 x seam 40 57 55 51 45 42 36 28 27 29 26 65 56 57 60 48 34 29 29 29 28 27 31 51 56 40 49 42 27 28 22 33 29 22 e as g s 65 30Ft 63 65 Table 5: Field Photometrics Month kWh Dollars Jan-16 115 $ 693 Feb-16 115 $ 693 Mar-16 115 $ 693 Apr-16 700 $ 2,956 May-16 2,420 $ 1,276 Jun-16 6,510 $ 1,428 Jul-16 5,790 $ 1,457 Aug-16 4,760 $ 1,421 S ep-1 61 2,340 $ 1,354 Oct-16 2,390 $ 1,443 No\06 111 $ 667 Dec-16 ill $ 667 Jan-17 ill $ 667 Feb-17 ill $ 667 M ar-1 71 ill $ 667 Apr-17 ill $ 667 May-17 4,350 $ 1,153 Jun-17 5,880 $ 1,410 Jul-17 4,440 $ 1,263 Aug-17 3,310 $ 1,178 S ep-1 71 31310 $ 1,148 Oct-17 3,430 $ 1,176 Nov-17 116 $ 696 Dec-17 116 $ 696 Jan-18 - $ 696 Feb-18 - $ 696 Mar-18 - $ 696 Apr-18 - $ 696 May-18 3,5401 $ 1,168 Jun-18 4,7601 $ 1,280 Table 6: Utility Bill Data City of Hutchinson, MN Additional ECMs 27 Investment Grade Audit AMERESCO4 4.3 MISCELLANEOUS MEASURES The following ECMs were investigated in the preliminary audit phase but were not considered in the IGA phase as indicated under each topic below. City Center Boilers . No maintenance problems Proposed controls work will minimize heating during unoccupied hours Wastewater Treatment Plant MicroGrid . Added reliability/resiliency . To be discussed at a future date Wastewater Treatment Plant Blowers . City is conducting a study, which is in progress Potential permitting changes that could affect aeration operation Energy scope on hold until report is complete. Possible future opportunity Refrigeration Evaporator Fan Motors . Ameresco to provide information to the City to self -perform if interested Destratification Fans at HATS and Airport . Minimal energy savings Creekside Compost — Increase Air Exchange . Improve site operations, but adding more ventilation increases energy consumption Infrared Replacement (End of Life) — Various Locations . Minimal energy savings however if there are budgeted dollars for replacement this can be included in the project using the budgeted dollars as avoided cost Library furnaces . Minimal energy cost savings. Natural gas baseline use (2017) was low, so limited cost savings opportunity Fire Station Exhaust Capture . Ameresco can provide information to the City to self -perform if interested City of Hutchinson, MN Additional ECMs 28 Investment Grade Audit AMERESCO4 5.0 Conclusion Ameresco appreciates this opportunity to continue working with the City of Hutchinson and believes this project is a great next step toward the City's energy and sustainability goals. The recommended self -funding project will save approximately 13% of Hutchinson's electrical consumption and reduces the City's carbon footprint by 16,822 Metric tons of CO2 over 20 years! Further this project provides the added benefits of: Elimination of mercury containing lighting material Enhanced operator control of HVAC systems Energy consumption / costs reduction Improved comfort / work environment Leverage energy cost savings to allow City financial resources to be used elsewhere We look forward to continued conversations with the City and taking the next step toward implementation of this project. Annual Reductions from this Project 178 990 Passenger acres of U.S. vehicles forests in one driven for one year year Figure 18: GHG Equivalents 100 4 hornes' energy use for one year City of Hutchinson, MN Conclusion 29 Ameresco, Inc 9855 West 781h Street, #310 Eden Prairie, MN 55344 C:612.670.6054. W:612.315.6938 F: 952.942.5421 Name of Contact Person in the Firm Dawn Fischer Director, Development Engineering © 2020 Ameresco, Inc. Ameresco and the Ameresco logo, the orb symbol and the tagline. "Green. Clean. Sustainable." are registered in the U.S. Patent and Trademark office. All rights reserved. HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Update on CARES Act Funding and Proposed Use of Funds Department: Administration LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: At our last council meeting, staff shared with the Council information regarding the CARES Act Funding the City was going to be receiving. As you may recall, the City is set to receive $1,074,352 in CARES Funding by the end of this month. At the last council meeting, Council members expressed a desire to see most of that money spent to assist small businesses. Staff has been working on a plan and would like to provide an update to the Council on Tuesday to make sure we are heading down the right path. At this time, it would be our intention to allocate the funding accordingly: $750,000 - Small Business Assistance $200,000 - To cover eligible City expenses $124,352 - To cover any unforeseen city costs/consumer grant program/miscellaneous costs The EDA is currently working out the details on a small business assistance program and we should be able to provide you with some details on what that program may look like at the meeting on Tuesday. Following our discussion on Tuesday, we would likely have a resolution for the Council to consider at your August 11 meeting that will formally assign these funds. BOARD ACTION REQUESTED: No Action. Discussion only. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ctlyof ,4JZ]h Request for Board Action7AZ Summary Review and Approval of the 2019 Audited Comprehensive Annual Financial Report Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Layne Kockelman Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Layne Kockelman, audit manager of the accounting firm Abdo Eick & Meyers, will present a summary review of the City's 2019 annual financial report. A more detailed review will take place at the 4:30pm council workshop prior to the council meeting. Summary financial statements will be printed in the July 29th edition of the Hutchinson Leader and an electronic copy of the audited financial report will be available on the City website. A hard copy of the financial report will be available to the public at the Hutchinson public library as well as at City Center in the near future. BOARD ACTION REQUESTED: Approve the 2019 comprehensive annual financial report. Fiscal Impact: $0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $0.00 Funding Source: N/A HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: RESOLUTION OF SUPPORT OF A JOB CREATION FUND APPLICATION IN Department: EDA LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: 3M is considering the addition of a new product line at its production plant here in Hutchinson. The project would result in an estimated $50,600,000 of new investment at the 3M facility for machinery & equipment, renovations to the existing building and site improvements. The project will create 10 new jobs over the next three years, with pay ranging from $20 to $29 per hour, plus benefits. To aid with the project, 3M is applying to the State of Minnesota's "Job Creation Fund" for $175,000 of assistance. As part of the application, a resolution of support from the community is required. (please see ATTACHED) There would be no cost for the City of Hutchinson. The EDA Board has reviewed the project and is recommending approval of the resolution of support. If you have any questions or need additional information, please give me a call anytime at (320) 234-4223. BOARD ACTION REQUESTED: Approval of resolution. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MINNESOTA RESOLUTION NO. 15193 RESOLUTION REGARDING THE SUPPORT OF A JOB CREATION FUND APPLICATION IN CONNECTION WITH 3M WHEREAS, the City of Hutchinson, Minnesota (the "City"), desires to assist 3M, a Minnesota Corporation, which is proposing to construct a facility in the City; and, WHEREAS, the City of Hutchinson understands that 3M, through and with the support of the City, intends to submit to the Minnesota Department of Employment and Economic Development an application for an award and/or rebate from the Job Creation Fund Program; and, WHEREAS, the City of Hutchinson held a city council meeting on July 28, 2020, to consider this matter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF Hutchinson, Minnesota, that, after due consideration, the Mayor and City Administrator of the City of Hutchinson, Minnesota, hereby adopts the following findings of fact related to the project proposed by 3M and its application for an award and/or rebate from the Job Creation Fund Program and express their approval. The City Council hereby finds and adopts the reasons and facts supporting the following findings of fact for the approval of the Job Creation Fund Program application: 1. Finding that the project is in the public interest because it will encourage the growth of commerce and industry, prevent the movement of current or future operations to locations outside Minnesota, result in increased employment in Minnesota, and preserve or enhance the state and local tax base. ■ Product line expansions, such as that being proposed by the Hutchinson Minnesota 3M facility, are the subject of intense competition among 3M production facilities nationwide. ■ Public assistance, in the form of the Job Creation Fund (JCF), will help make the Hutchinson, Minnesota location more competitive vis-a-vis potential location options outside the State. ■ The proposed expansion will result in the creation of at least 10 full-time jobs paying between $20 and $29 per hour, plus fringe benefits. ■ In addition, 3M projects an investment of approximately $50,600,000 at the Hutchinson facility for this project. ■ Finally, the project will preserve state and local tax base, and may increase it. 2. Finding that the proposed project, in the opinion of the City Council, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future. ■ As noted above, 3M product line expansion projects are the subject of intense competition between 3M facilities in the United States. Each facility attempts to demonstrate how they can implement the proposed project in the most efficient and cost effective manner. ■ Economic development assistance, such as the Job Creation Fund, makes the Hutchinson site more economically competitive vis-a-vis location options outside Minnesota. 3. Finding that the proposed project conforms to the general plan for the development or redevelopment of the City as a whole. ■ The Hutchinson 3M facility is located within an 1-1, "Light Industrial" zoning area. ■ The proposed expansion would occur in that same zoning area. ■ Thus, the proposed project conforms to the general plan for the development of the City as a whole. 4. Finding that the proposed project will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the redevelopment or development of the project by private enterprise. ■ The project is consistent with the city's Strategic Plan for Economic Development. ■ By creating new high -paying private sector jobs and preserving (and possibly enhancing) the state and local property tax base, the project enhances the health, safety, morals and general welfare of the City of Hutchinson. Sworn and Executed Under My Hand this day of 12020. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: 1 st Reading of Airport Zoning Ordinance Update Department: Planning LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City has been working with MnDOT to update the Airport Zoning Ordinance for the past year or so. There was a public hearing in front of the Planning Commission and the Planning Commission recommended approval of the Ordinance. After the Planning Commission recommended approval, the Ordinance went to MnDOT for review and Consideration of a Commissioners Order of Approval. We received the Commissioners Order of Approval in July and are now bringing this to the Council for adoption. Tonight is the first reading of the Ordinance. There will have to be a second reading of the ordinance, as well as a resolution for approval to satisfy MnDOT requirements. BOARD ACTION REQUESTED: Approval of 1st Reading of Ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: TITLE AND SUMMARY OF ORDINANCE NO. 20-819 The following Ordinance is hereby published by title and summary: 1. Title of Ordinance: Airport Zoning An Ordinance to Create and Enact Title 15, Chapter 151 of the Hutchinson City Code of Ordinances, 2. Summary of Ordinance: This ordinance sets forth rules and regulations for Zoning for the Hutchinson Municipal Airport and land within the designated airport zoning area. This Ordinance shall take effect upon publication in accordance with Hutchinson City Charter. 3. Availability of Ordinance A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This ordinance was passed by the City Council of the City of Hutchinson on the 11th day of August, 2020. ATTEST: Matthew Jaunich, City Administrator Date of Publication: GaryT. Forcier, Mayor CHAPTER 151: AIRPORT ZONING Section 151.01 Purpose and authority 151.02 Jurisdiction 151.03 Definitions 151.04 Airport Zoning Map 151.15 Airspace zones 151.16 Height restrictions 151.17 Boundary limitations General Provisions Airspace Obstruction Zoning Land Use Safety Zoning 151.30 Safety zone boundaries 151.31 Use restrictions 151.32 Boundary limitations Non -Conforming Uses; Variances 151.45 Existing non -conforming uses; grandfather clause 151.46 Construction; certificate of compliance required 151.47 Non -conforming uses; abandonment or destruction 151.48 Variances 151.49 Hazard marking and lighting Administration and Enforcement 151.60 Airport Zoning Compliance Administrator 151.61 Board of Adjustment 151.62 Appeals 151.63 Judicial review 151.64 Violations; remedies 151.65 Amendment procedure Appendix A: Hutchinson Municipal Airport Zoning; Affected Land GENERAL PROVISIONS § 151.01 PURPOSE AND AUTHORITY. The City of Hutchinson and McLeod County acting as the authority for the Townships of Lynn and Hassan Valley, under authority granted by MN Statute 360.063 hereby establishes an airport zoning ordinance pursuant to the provisions and authority of M.S. § 360.063, as it may be amended from time to time, hereby finds and declares that: (A) An airport hazard endangers the lives and property of users of the Hutchinson Municipal Airport, and property or occupants of land in its vicinity, and also if of the obstructive type, in effect reduces the size of the area available for the landing, takeoff and maneuvering of aircraft, thus tending to destroy or impair the utility of the Hutchinson Municipal Airport and the public investment therein; (B) The creation or establishment of an airport hazard is a public nuisance and an injury to the region served by the Hutchinson Municipal Airport; (C) For the protection of the public health, safety, order, convenience, prosperity and general welfare, and for the promotion of the most appropriate use of land, it is necessary to prevent the creation or establishment of airport hazards; (D) The prevention of these airport hazards should be accomplished, to the extent legally possible, by the exercise of the police power without compensation; and (E) The prevention of the creation or establishment of airport hazards and the elimination, removal, alteration, mitigation or marking and lighting of existing airport hazards are public purposes for which political subdivisions may raise and expend public funds. (F) The Hutchinson Municipal Airport is an essential public facility that serves an important public transportation role and provides a public good. (2004 Code, § 151.01) (Ord. passed 1-12-1984) 0 § 151.02 JURISDICTION. The sections of land affected by this chapter are indicated in App. A to this chapter. (2004 Code, § 151.02) (Ord. passed 1-12-1984) P § 151.03 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. AIRPORT. The Hutchinson Municipal Airport located in the City of Hutchinson and all or part of Sections 12 and 13 of Lynn Township. AIRPORT ELEVATION. The established elevation of the highest point on the usable landing area which elevation is established to be 1,062 feet above the mean sea level. AIRPORT HAZARD. Any structure, tree or use of land which obstructs the airspace required for, or is otherwise hazardous to, the flight of aircraft in landing or taking off at the airport; and any use of land which is hazardous to persons or property because of its proximity to the airport. COMMISSIONER. The Commissioner of the Minnesota Department of Transportation. CONFORMING USE. Any structure, tree, or object of natural growth, or use of land that complies with all the applicable provisions of this Ordinance or any amendment to this ordinance. DWELLING. Any building or portion thereof designed or used as a residence or sleeping place of one or more persons. EXISTING LAND USE INA BUILT UP URBANAREA. An area which, if it existed on or before January 1, 1978, shall be considered a conforming use that shall not be prohibited except as provided below in Section 151.30 D, EXEMPTIONS — ESTABLISHED RESIDENTIAL NEIGHBORHOODS. HEIGHT. For the purpose of determining the HEIGHT limits in all zones set forth in this chapter and shown on the Airport Zoning Map, the datum shall be mean sea level elevation unless otherwise specified. LANDING AREA. The area of the airport used for the landing, taking off or taxiing of aircraft. NON -CONFORMING USE. Any pre-existing structure, tree, natural growth or use of land which is inconsistent with the provisions of this chapter or an amendment hereto. NON -PRECISION INSTRUMENT RUNWAY. A runway having an existing or planned straight -in approach procedure utilizing air navigation facilities with only horizontal guidance, and for which no precision approach facilities are planned or indicated on an approved planning document. PERSON. An individual, firm, partnership, corporation, company, association, joint stock association, or body politic, and includes a trustee, receiver, assignee, administrator, executor, guardian, or other representative. PLANNED. Refers only to those proposed future airport developments that are so indicated on a planning document having the approval of the Federal Aviation Administration, the Department of Transportation, Office of Aeronautics, and the City of Hutchinson. RUNWAY. Any existing or planned paved surface or turf -covered area of the airport which is specifically designated and used or planned to be used for the landing or taking off of aircraft. SLOPE. An incline from the horizontal expressed in an arithmetic ratio of horizontal magnitude to vertical magnitude (e.g., SLOPE = 3:1 = three feet horizontal to one foot vertical). STRUCTURE. An object constructed or installed by humans, including, but without limitations, buildings, towers, smokestacks and overhead transmission lines. TRAVERSE WAYS. For the purpose of determining height limits as set forth in this chapter, the limit shall be increased in height by 17 feet for interstate highways; 15 feet for all other public roadways; ten feet or the height of the highest mobile object that would normally traverse the road, whichever is greater, for private roads; 23 feet for railroads; and for waterways and all other TRAVERSE WAYS not previously mentioned, an amount equal to the height of the highest mobile object that would normally traverse it. TREE. Any object of natural growth. UTILITY RUNWAY A runway that is constructed for and intended to be used by propeller - driven aircraft of 12,500 pounds maximum gross weight and less; and is less than 4,900 feet in length VISUAL RUNWAY. A runway intended solely for the operation of aircraft using visual approach procedures, with no straight -in instrument approach procedure and no instrument designation indicated on an approved planning document. WATER SURFACES. The same meaning as LAND for the establishment of protected zones in this chapter. (2004 Code, § 151.03) (Ord. passed 1-12-1984) P § 151.04 AIRPORT ZONING MAP. The several zones herein established are shown on the Hutchinson Municipal Airport Zoning Map consisting of seven sheets, prepared by Bolton & Menk, Inc., and dated September 23, 2019, attached hereto and made a part hereof, which map, together with amendments thereto as may from time to time be made, and all notations, references, elevations, data, zone boundaries and other information thereon, shall be and the same is hereby adopted as part of this chapter. (2004 Code, § 151.04) (Ord. passed 1-12-1984) AIRSPACE OBSTRUCTION ZONING § 151.15 AIRSPACE ZONES. (A) In order to carry out the purpose of this chapter, as set forth above, the following airspace zones are hereby established: primary zone, horizontal zone, conical zone, approach zone, precision instrument approach zone and transitional zone. (B) The locations and dimensions of these zones are as follows: (1) Primary zone. All that land which lies directly under an imaginary primary surface longitudinally centered on the runway and extending 200 feet beyond each end of Runway 15-33 and coinciding with each end of Runway 8-26. The elevation of any point on the primary surface is the same as the elevation of the nearest points on the runway centerline. The width of the primary surface is 500 feet for Runway 15-33 and 250 feet for Runway 8-26; (2) Horizontal zone. All that land which lies directly under an imaginary horizontal surface 150 feet above the established airport elevation, or a height of 1,212 feet above mean sea level, the perimeter of which is constructed by swinging arcs of specified radii from the center of each end of the primary surface of the runway and connecting the adjacent arcs by lines tangent to those arcs. The radius of each arc is 5,000 feet for Runway 15-33 and Runway 8-26; (3) Conical zone. All that land which lies directly under an imaginary conical surface extending upward and outward from the periphery of the horizontal surface at a slope of 20:1 for a horizontal distance of 4,000 feet as measured radially outward from the periphery of the horizontal surface; (4) Approach zone. All that land which lies directly under an imaginary approach surface longitudinally centered on the extended centerline at each end of a runway. The inner edge of the approach is at the same width and elevation as, and coincides with, the end of the primary surface. The approach surface inclines upward and outward at a slope of 20:1 for Runway 15-33 and 8-26. The approach surface expands uniformly to a width of 2,000 feet for Runway 15-33 at a distance of 5,000 feet to the periphery of the conical surface. The approach surface expands uniformly to a width of 1,250 feet for Runway 8-26 at a distance of 5,000 feet to the periphery of the conical surface; and (5) Transitional zone. All that land which lies directly under an imaginary surface extending upward and outward at right angles to the runway centerline and centerline extended at a slope of 7:1 from the sides of the primary surfaces and from the sides of the approach surfaces until they intersect the horizontal surface or the conical surface. (2004 Code, § 151.15) (Ord. passed 1-12-1984) 0 § 151.16 HEIGHT RESTRICTIONS. (A) Except as otherwise provided in this chapter, and except as necessary and incidental to airport operations, no structure or tree shall be constructed, altered, maintained or allowed to grow in any airspace zone created in § 151.15 of this chapter, so as to project above any of the imaginary airspace surfaces described in § 151.15 of this chapter. (B) Where an area is covered by more than one height limitation, the more restrictive limitations shall prevail. (2004 Code, § 151.16) (Ord. passed 1-12-1984) LAND USE SAFETY ZONING § 151.30 SAFETY ZONE BOUNDARIES. In order to carry out the purpose of this chapter, as set forth above, and also in order to restrict those uses which may be hazardous to the operational safety of aircraft operating to and from the Hutchinson Municipal Airport and, furthermore, to limit population and building density in the runway approach areas, thereby creating sufficient open space so as to protect life and property in case of an accident, there are hereby created and established the following land use safety zones: (A) Safety zone A. All land in that portion of the approach zones of a runway, as defined in § 151.15 of this chapter, which extends outward from the end of the primary surface a distance equal to two-thirds of the planned length of the runway, which distance shall be 2,667 feet for Runway 15-33 and 1,667 feet for Runway 8-26; (B) Safety zone B. All land in that portion of the approach zones of a runway, as defined in § 151.15 of this chapter, which extends outward from safety zone A for a distance equal to one- third of the planned length of the runway, which distance shall be 1,333 feet for Runway 15-33 and 833 feet for Runway 8-26; and (C) Safety zone C. All that land which is enclosed within the perimeter of the horizontal zone, as defined in § 151.15 of this chapter, and which is not included in zone A or zone B above. (2004 Code, § 151.30) (Ord. passed 1-12-1984) (D) Exceptions Established Residential Neighborhoods. The following described lands are designated as Established Residential Neighborhoods in Built -Up Urban Areas. Land uses which were in existence in these areas on January 1, 1978, are exempt from the USE RESTRICTIONS of Sections 151.31 B and C below and are submit to the provisions of Section 151.31 E below. Runway 26 Parcel ID Street Address Acres Year Built 60180100 16936 Highway 15 S 1.71 1962 Hutchinson MN 55350 60550010 16902 Highway 15 S 0.53 1967 Hutchinson MN 55350 60550020 16864 Highway 15 S 0.53 1968 Hutchinson MN 55350 60550030 16826 Highway 15 S 0.54 1968 Hutchinson MN 55350 60181000 20 Airport Road 0.50 1968 Hutchinson MN 55350 60180200 40 Airport Road 1.18 1962 Hutchinson MN 55350 60180500 60 Airport Road 1.18 1963 Hutchinson MN 55350 60560010 80 Airport Road 0.60 1976 Hutchinson MN 55350 P § 151.31 USE RESTRICTIONS. (A) General. Subject at all times to the height restrictions set forth in § 151.16 of this chapter, no use shall be made of any land in any of the safety zones defined in § 151.30 of this chapter, which creates or causes interference with the operations of radio or electronic facilities on the airport or with radio or electronic communications between airport and aircraft, makes it difficult for pilots to distinguish between airport lights and other lights, results in glare in the eyes of pilots using the airport, impairs visibility in the vicinity of the airport or otherwise endangers the landing, taking off or maneuvering of aircraft. (B) Zone A. (1) Subject at all times to the height restrictions set forth in § 151.16 of this chapter, and to the general restrictions contained in division (A) above, areas designated as zone A shall contain no buildings, temporary structures, exposed transmission lines or other similar above -ground land use structural hazards, and shall be restricted to those uses which will not create, attract or bring together an assembly of persons thereon. (2) Permitted uses may include, but are not limited to, such uses as agricultural (seasonal crops), horticulture, animal husbandry, raising of livestock, wildlife habitat, light outdoor recreation (non -spectator), cemeteries and auto parking. (C) Zone B. Subject at all times to the height restrictions set forth in § 151.16 of this chapter, and to the general restrictions contained in division (A) above, areas designated as zone B shall be restricted in use as follows. (1) Each use shall be on a site whose area shall not be less than three acres. (2) Each use shall not create, attract or bring together a site population that would exceed 15 times that of the site acreage. (3) Each site shall have no more than one building plot upon which any number of structures may be erected. (4) A building plot shall be a single, uniform and non -contrived area, whose shape is uncomplicated and whose area shall not exceed the following minimum ratios with respect to the total site area: Site Area Ratio of Site Area Building Plot Maximum Site At Least But Less to Building Plot Area (Square Population (15 Persons (Acres) Than Area Feet) per Acre) (Acres) 3 4 12:1 10,900 45 4 6 10:1 17,400 60 6 10 8:1 32,600 90 10 20 6:1 72,500 150 20 And up 4:1 218,000 300 (5) The following uses are specifically prohibited in zone B: churches, hospitals, schools, theaters, stadiums, hotels and motels, trailer courts, campgrounds and other places of frequent public or semi-public assembly. (D) Zone C. Zone C is subject only to height restrictions set forth in § 151.16 of this chapter, and to the general restrictions contained in division (A) above. (E) Exemptions Existing Land Use a. Land uses which existed as of January 1, 1978, in the Existing Land Use set for in Section 151.31 D above, and as shown on the zoning map, are subject to the height restrictions of Section 151.15 and the general restrictions of Section 151.31 A. Land uses which come into existence after January 1, 1978, are treated as though they were not in a designated Existing Land Use and are subject to the zone A and zone B restrictions as the case may be. b. Land uses in the Existing Land Use which violate any of the following restrictions are prohibited as safety hazards and must be acquired, altered or removed at public expense. These conditions are as follows: (1) The following land uses if they exist in Safety Zones A or B and in an Existing Land Use in a Built Up Urban Area are considered by the Commissioner to constitute airport safety hazards so severe, either to persons on the ground or to the air -traveling public, or both, that they must be prohibited under local airport zoning ordinances; (a) Any structure which a person or persons customarily use as a principal residence and which is located entirely inside safety zone A within 1,000 feet of the end of the primary zone; (b) Any structure which a person or persons customarily use as a principal residence and which is located entirely within safety zone A or B and which penetrates an imaginary approach surface as defined by Section 151.15 B 4; (c) Any land use in Safety Zone A or B which violates any of the following standards: (i) the land use must not create or cause interference with the operation of radio or electronic facilities on the airport or with radio or electronic communication between the airport and aircraft; (ii) the land use must not make it difficult for pilots to distinguish between airport lights and other lights; (iii) the land use must not result in glare in the eyes of pilots using the airport or impair visibility in the vicinity of the airport. (d) Any isolated residential building lot zoned for single-family or two-family residences on which any structure, if built, would be prohibited by subparagraphs b.(1)(a), (b) or (c) above. An "isolated" residential building lot is one located in an area in which the predominant land use is single-family or two-family residential structures; and (e) Any other land use which presents, in the opinion of the Commissioner, a material danger to the landing, taking off, or maneuvering of aircraft or to the safety of persons on the ground. In making such a determination, the Commissioner shall consider the following factors: (i) possibility that the land use may contribute to or cause a collision of two or more aircraft or an aircraft and some other object; (ii) possibility that the land use may, in case of an aircraft accident, cause an explosion, fire, or the release of harmful or noxious fumes, gases, or substances; (iii) tendency of the land use to increase the number of persons that would be injured in case of an aircraft accident; (iv) effect of the land use on availability of clear areas for emergency landings; (v) flight patterns around the airport, the extent of use of the runway in question, the type of aircraft using the airport, whether the runways are lighted, whether the airport is controlled, and other similar factors. (2004 Code, § 151.31) (Ord. passed 1-12-1984) P § 151.32 BOUNDARY LIMITATIONS. For the purpose of promoting health, safety, order, convenience, prosperity, general welfare and for conserving property values and encouraging the most appropriate use of land, the City of Hutchinson may regulate the location, size and use of buildings and the density of population in that portion of an airport hazard area under the approach zones for a distance not to exceed two miles from the airport boundary and in other portions of an airport hazard area not to exceed one mile from the airport boundary. (2004 Code, § 151.32) (Ord. passed 1-12-1984) NON -CONFORMING USES; VARIANCES W § 151.45 EXISTING NON -CONFORMING USES; GRANDFATHER CLAUSE. The regulations prescribed by this chapter shall not be construed to require the removal, lowering or other changes or alteration of any structure or tree not conforming to the regulations as of the effective date of this chapter, or otherwise interfere with the continuance of any non- conforming use. Nothing herein contained shall require any change in the construction, alteration or intended use of any structure, the construction or alteration of which was begun prior to the effective date of this chapter, and is diligently prosecuted and completed within two years thereof. (2004 Code, § 151.45) (Ord. passed 1-12-1984) 0 § 151.46 CONSTRUCTION;PERNUT REQUIRED. (A) Future uses. Except as specifically provided in this division (A), no material change shall be made in the use of land and no structure shall be erected, altered or otherwise established in any zone hereby created unless a cpermit therefor shall have been issued by the Airport Zoning Compliance Administrator. Each application for a permit shall indicate the purpose for which the permit is desired, with sufficient particularity to permit it to conform to the regulations herein prescribed. If that determination is in the affirmative, a certificate of compliance shall be issued. 1. However, a permit for a tree or structure of less than 75 feet of vertical height above the ground shall not be required in the horizontal and conical zones or in any approach and transitional zones beyond a horizontal distance of 4,200 feet from each end of the runway except when such tree or structure, because of terrain, land contour, or topographic features, would extend the height or land use limit prescribed for the respective zone. (2) Nothing contained in this foregoing exception shall be construed as permitting or intending to permit any construction, alteration or growth of any structure or tree in excess of any of the height limitations established by this chapter as set forth in § 151.16 of this chapter and the land use limitations set forth in § 151.31 of this chapter. (B) Existing uses. Before any existing use or structure may be replaced, substantially altered or repaired, or rebuilt, within any zone established herein, a permit must be secured authorizing that replacement, change or repair. No permit shall be granted that would allow the establishment or creation of an airport hazard or permit a non -conforming use, structure or tree to become a greater hazard to air navigation than it was on the effective date of this chapter or any amendments thereto, or than it was when the application for a permit is made. Except as indicated, all applications for such a permit shall be granted. (2004 Code, § 151.46) (Ord. passed 1-12-1984) P § 151.47 NON-CONFORNIING USES; ABANDONMENT OR DESTRUCTION. (A) Whenever the Airport Zoning Compliance Administrator determines that a non- conforming structure or tree has been abandoned or more than 80% torn down, physically deteriorated or decayed, no permit shall be granted that would allow that structure or tree to exceed the applicable height limit or otherwise deviate from the zoning regulations. Whether application is made for a permit under this section or not, the Airport Zoning Compliance Administrator may order the owner of the abandoned or partially deteriorated non -conforming structure, at his or her own expense, to lower, remove, reconstruct or equip the same in the manner necessary to conform to the provisions of this chapter. (B) In the event the owner of the non -conforming structure shall neglect or refuse to comply with this order for ten days after receipt of written notice of the order, the Airport Zoning Compliance Administrator may, by appropriate legal action, proceed to have the abandoned or partially destroyed non -conforming structure lowered, removed, reconstructed or equipped and assess the cost and expense thereof against the land on which the structure is or was located. Unless this assessment is paid within 90 days from the service of notice thereof on the owner of the land, the sum shall bear interest at the rate of 8% per annum from the date the cost and expense is incurred until paid, and shall be collected in the same manner as are general taxes. (C) All permit applications for the replacement of a destroyed non -conforming structure or tree shall be granted; provided that, the replacement structure or tree is of no greater hazard to air navigation, nor occupies a greater area than it did on the effective date of this chapter. (2004 Code, § 151.47) (Ord. passed 1-12-1984) R § 151.48 VARIANCES. (A) Any person desiring to erect or increase the height of any structure, or permit the growth of any trees or use his or her property not in accordance with the regulations prescribed in this chapter, may apply to the Board of Adjustment for a variance from these regulations. (B) If a person submits an application for a variance by certified mail to the members of the Board and the Board fails to grant or deny the variance within four months after the last member receives the application, the variance shall be deemed to be granted by the Board. When the variance is granted by reason of the failure of the Board to act on the variance, the person receiving the variance shall notify the Board and the Commissioner of Transportation by certified mail that the variance has been granted. The applicant shall include a copy of the original application for the variance with this notice to the Commissioner. The variance shall be effective 60 days after this notice is received by the Commissioner, subject to any action taken by the Commissioner pursuant to M.S. § 360.063(6), as it may be amended from time to time. (C) This type of variance shall be allowed where it is duly found that a literal application or enforcement of the regulations would result in practical difficulty or unnecessary hardship and relief granted would not be contrary to the public interest, but do substantial justice and be in accordance with the spirit of this chapter; provided, any variance so allowed may be subject to any reasonable conditions that the Board of Adjustment or Commissioner may deem necessary to effectuate the purpose of this chapter. (D) The Board may request review of a variance application by the MnDOT Airport Zoning Director prior to making a decision. (2004 Code, § 151.48) (Ord. passed 1-12-1984) Q § 151.49 HAZARD MARKING AND LIGHTING. (A) Non -conforming uses. The owner of any non -conforming structure or tree is hereby required to permit the installation, operation and maintenance thereon of markers and lights as shall be deemed necessary by the Airport Zoning Compliance Administrator to indicate to the operators of aircraft in the vicinity of the airport the presence of these airport hazards. These markers and lights shall be installed, operated and maintained at the expense of the City of Hutchinson. (B) Permits and variances. Any permit or variance granted by the Airport Zoning Compliance Administrator or Board of Adjustment, as the case may be, may, if that action is deemed advisable to effectuate the purpose of this chapter and be reasonable in the circumstances, so condition the permit or variance as to require the owner of the structure or tree in question at his or her own expense, to install, operate and maintain thereon markers and lights as may be necessary to indicate to pilots the presence of an airport hazard. (2004 Code, § 151.49) (Ord. passed 1-12-1984) ADMINISTRATION AND ENFORCEMENT § 151.60 AIRPORT ZONING COMPLIANCE ADMINISTRATOR. It shall be the duty of the City of Hutchinson Director of Planning/Building/Zoning, as designated by the Hutchinson City Council, to serve as the Airport Zoning Compliance Administrator and enforce the regulations prescribed herein for airport zoning within City limits. It shall be the duty of the McLeod County Environmental Services Director, as designated by the McLeod County Board of Commissioners, to serve as the Airport Zoning Compliance Administrator and enforce the regulations prescribed herein for airport zoning within the Townships of Lynn and Hassan Valley. Applications for permits shall be made to the governmental entity having permitting jurisdiction over the property, utilizing the procedures currently in effect for the subject governmental entity. Permitting requirements set forth in § 151.46 of this chapter shall be referred to the Airport Zoning Compliance Administrator and shall be promptly considered and permit issued or denied by this official in accordance with the regulations prescribed herein. Airport zoning variance applications (relative to the regulations described herein) shall be submitted directly to the Airport Zoning Compliance Administrator and transmitted by him or her for action by the Board of Adjustment. (2004 Code, § 151.60) (Ord. passed 1-12-1984) W § 151.61 BOARD OF ADJUSTMENT. (A) Establishment. The Board of Adjustment shall consist of five members appointed by the City of Hutchinson and McLeod County. Each member shall be at least a two-year resident of the four governmental areas pertaining to and affected by this chapter and each shall serve for a term of three years and until his or her successor is duly appointed and qualified. Upon their appointments, the members shall be removable by the City of Hutchinson and McLeod County for cause, upon written charges, after a public hearing. (B) Powers. The Board of Adjustment shall have and exercise the following powers: (1) To hear and decide appeals from any order, requirement, decision or determination made by the Airport Compliance Zoning Administrator in the enforcement of this chapter; (2) To hear and decide special exceptions to the terms of this chapter upon which the Board of Adjustment under these regulations may be required to pass; and (3) To hear and decide specific variances (C) Procedures. (1) The Board of Adjustment shall adopt rules for its governance and procedures in harmony with the provisions of this chapter. Meetings of the Board of Adjustment shall be held at the call of the Chair and at other times as the Board of Adjustment may determine. The Chair, or in his or her absence the Acting Chair, may administer oaths and compel the attendance of witnesses. All hearings of the Board of Adjustment shall be public. The Board of Adjustment shall keep minutes of its proceedings showing the vote of each member upon each question or, if absent or failing to vote, indicating that fact, and shall keep records of its examinations and other official actions, all of which shall immediately be filed in the office of the Airport Zoning Compliance Administrator and shall be a public record. (2) The Board of Adjustment shall make written findings of fact and conclusions of law giving the facts upon which it acted and its legal conclusions from those facts in reversing, affirming or modifying any order, requirement, decision or determination which comes before it under the provisions of this chapter. (3) The concurring vote of a majority of the members of the Board of Adjustment shall be sufficient to reverse any order, requirement, decision or determination of the Airport Zoning Compliance Administrator or to decide in favor of the applicant on any matter upon which it is required to pass under this chapter, or to effect any variation from this chapter. (2004 Code, § 151.61) (Ord. passed 1-12-1984) Q § 151.62 APPEALS. (A) Any person aggrieved or any taxpayer affected by any decision of the Zoning Administrator made in the administration of this chapter may appeal to the Board of Adjustment. These appeals may also be made by the Hutchinson City Council and the McLeod County Board, which is of the opinion that a decision of the Airport Zoning Compliance Administrator is an improper application of this chapter as it concerns that governing body or board. (B) All appeals hereunder must be commenced within 30 days of the Airport Zoning Compliance Administrator's decision, by filing with the Airport Zoning Compliance Administrator a notice of appeal specifying the grounds thereof. The Airport Zoning Compliance Administrator shall forthwith transmit to the Board of Adjustment all the papers constituting the record upon which the action appealed from was taken. In addition, any person aggrieved or any taxpayer affected by any decision of the Airport Zoning Compliance Administrator made in the administration of this chapter who desires to appeal that decision shall submit an application for a variance by certified mail to the members of the Board of Adjustment in the manner set forth in M.S. § 360.067(2), as it may be amended from time to time. (C) An appeal shall stay all proceedings in furtherance of the action appealed from, unless the Airport Zoning Compliance Administrator certifies to the Board of Adjustment, after the notice of appeal has been filed with it, that by reason of the facts stated in the certificate a stay would, in his or her opinion, cause imminent peril to life or property. In that case, proceedings shall not be stayed, except by order of the Board of Adjustment on notice to the Airport Zoning Compliance Administrator and on due cause shown. (D) The Board of Adjustment shall fix a reasonable time for hearing appeals, give public notice and due notice to the parties in interest and decide the same within a reasonable time. Upon the hearing, any party may appear in person or by agent or by attorney. (E) The Board of Adjustment may, in conformity with the provisions of this chapter, reverse or affirm, in whole or in part, or modify the order, requirement, decision or determination appealed from and may make an order, requirement, decision or determination, as may be appropriate under the circumstances and, to that end, shall have all the powers of the Airport Zoning Compliance Administrator. (2004 Code, § 151.62) (Ord. passed 1-12-1984) P § 151.63 JUDICIAL REVIEW. Any person aggrieved or any taxpayer affected by any decision of the Board of Adjustment, or of any action of the commissioner taken under section 360.063, subdivisions 6 or 6a, or any governing body of a municipality or county, which believes that a decision of board of adjustment of the commissioner is illegal may appeal in accordance with Minnesota Statutes Chapter 14. (2004 Code, § 151.63) (Ord. passed 1-12-1984) W § 151.64 VIOLATIONS; REMEDIES. It is unlawful for any person to construct, establish, substantially change, alter or repair any existing structure or use, or permit the growth of any tree, without having complied with the provisions of this chapter, or for any person, having been granted a permit or variance under the provisions of this chapter, to construct, establish, substantially change or substantially alter or repair any existing growth or structure or permit the growth of any tree, except as permitted by that permit or variance. Each day a violation continues to exist shall constitute a separate offense. The Airport Zoning Compliance Administrator may enforce all provisions of this chapter through proceedings for injunctive relief and other relief as may be proper under the laws of M.S. § 360.073, as it may be amended from time to time, and other applicable law. (2004 Code, § 151.64) (Ord. passed 1-12-1984) Penalty, see § 10.99 151.65 CONFLICTS Where there exists a conflict between any of the regulations or limitations prescribed in this Ordinance and any other regulations applicable to the same area, whether the conflict be with respect to the height of structures or trees, the use of land, or any other matter, the more stringent limitation or regulation shall govern and prevail. 151.66 SEVERABILITY (A) In any case in which the provision of this Ordinance, although generally reasonable, is held by a court to interfere with the use or enjoyment of a particular structure or parcel of land to such an extent, or to be so onerous in their application to such a structure or parcel of land, as to constitute a taking or deprivation of that property in violation of the constitution of this state or the constitution of the United States, such holding shall not affect the application of this Ordinance as to other structures and parcels of land, and to this end the provisions of this Ordinance are declared to be severable. (B) Should any section or provision of this Ordinance be declared by the courts to be unconstitutional or invalid, such decision shall not affect the validity of the Ordinance as a whole or any part thereof other than the parts so declared to be unconstitutional or invalid. P § 151.67 AMENDMENT PROCEDURE. The City of Hutchinson and McLeod County have the right and authority to amend this chapter. No part of this chapter shall be amended or changed, except by action of the City of Hutchinson and McLeod County as provided for in M.S. § 360.063(3) and (7), as they may be amended from time to time, or by the Commissioner of Transportation as provided in M.S. § 360.063(6) and (8), as they may be amended from time to time, after public hearings, at which parties in interest and citizens shall have an opportunity to be heard. A public hearing shall be held on the proposed regulations before they are submitted for approval to the Commissioner, and a second public hearing after that approval if required, but before final adoption, by the City of Hutchinson and McLeod County. (2004 Code, § 151.65) (Ord. passed 1-12-1984) 151.68 EFFECTIVE DATE This ordinance shall take effect on the loth day of August, 2020. Copies thereof shall be filed with the Commissioner through the Office of Aeronautics, State of Minnesota, and the Register of Deeds, and McLeod County, Minnesota. Passed and adopted after public hearing by the Hutchinson Planning Commission this 18th day of February, 2020. Mayor Member Member Member Member APPENDIX A: HUTCHINSON MUNICIPAL AIRPORT ZONING; AFFECTED LAND (A) This chapter affects all or a portion of the following quarter -sections of land within Hassan Valley Township, T116N, R29W. Section Airspace Obstruction Zoning (151.15 - 151.17) Land Use Safety Zoning (151.30 - 151.32) NE Quarter SE Quarter SW Quarter NW Quarter NE Quarter SE Quarter SW Quarter NW Quarter 5 X 6 X X X 7 X X X X X X X 8 X X 17 X X X X 18 X X X X X X X X 19 X X X X X X X 20 X X X 30 X X (B) This chapter affects all or a portion of the following quarter -sections of land within Lynn Township, T116N, R30W. 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A w mm X N X � 1 MS P. =va4mN� 3 any urn w v° Ms 'a erm a 3 yS ro >w � m 'fi UplS�om ,rym/J a^ Wd EC 45 OIOMOB -Panes Wu H! 00 O O Cod N U Q m U N N N m fL/1 OI T T T E U ~ N U) U) U W S95LL O�H1sde W'.ILJS3'.6S9S LLLSI'.�1n H\S I`J\Vaniesc�e''. Suewnco4 zhc G oz .- I--W o� Mau Qa a U) "a o O N O vS N L 0 s i N N fn zO:ill co Z co co Wd SO-LS-L 6LOZI M _Wa -S-IM O QX m X U OL � C (D C (h C fl N— No N Tx Tx T C ' E O M M O J 0 OS L O n C O N C 9 a 9 U wiz v w 1 U0 0 .i � S95LL O�M�aW\MS3\6S9S LL LSI'�1f1 H1S l`J\V an�esS�e''. �uew nSo4 do HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Approve purchase of a new 3000-gallon fire tanker truck Department: Fire LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Mike Schumann Agenda Item Type: Presenter: same Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Purchase of a New 3000 gallon tanker truck, per HGAC contract pricing, from "Midwest Fire" out of Luverne Minnesota. The complete purchase price of this truck will be reimbursed from the rural townships served by the Hutchinson Fire Department upon delivery in mid/late 2021. See several attachments for details. BOARD ACTION REQUESTED: Approval to purchse a new 3000-gallon fire tanker truck (per HGAC contract). Fiscal Impact: Funding Source: Rural Townships FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 261,869.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 261,869.00 Funding Source: Rural Township Reimbursement Tanker • Key Points • Must stay within budget • Focus on basic needs • Incorporate improvements • Kick the tires Tanker * Options * Refurbish existing Tanker 4 Remove tank and rebuild tank bodylcompartments_ Existing tank body is net salvageable_ • New Evaluated multiple vendors Multiple configurations Chassis * Tanks Pumps Tanker • International HV607 Chassis 400 hp Cummins Engine Allision Transmissror} =• �� ......."" 304D-gallon polypropylene tank Portable Darcy pump • High side locker body Approx. 12 Month build timeline Within budget amount of 5255AD l :'_. ' � ' I �� `-n-Awry.. f �• vrwwk� �5 iii� r..ra j�I .�._ / IeLxLurluue�1111r Rn�hllerlu.Newrwirrn f�EalfRUYIOiIwvCLKlalnw 1u�1�se011 Tanker Benefits Truck Spec iico automated drop tar}k rack • Compartments for two S41BX5 Capability to carry more hose • Options for future storage needs Desig ned with drivers side Iccl ers/cabinets Benefits international Chassis Spec Service ability Big block Cummins motor The best turning radius in this class of trucks Largest cab space Reputation of a quality truck Our truck committee, led by Lieutenant Jeff McKay, has been working diligently on this truck for over two years, scrutinizing every detail to ensure the best possible truck for the money. Their focus has been on "value" and they have produced a great spec that will fit the needs of the HFD for the next 25+ years. We are requesting the Hutchinson City Council to approve purchase of this NEW fire department tanker truck purchased from "Midwest Fire" out of Luverne, MN through the "HGAC" purchasing program. HGAC contract total proposed price of $261,869 (see contract terms for detail). The Rural Townships served by the Hutchinson Fire Department approved the purchase of this new tanker truck in their Feb. 6, 2020 annual meeting (see attached mtg. minutes). They agreed to reimburse the City of Hutchinson for the full contracted price of the truck upon delivery (estimated mid/late 2021). Note: The truck being replaced is our current "Tanker 4" which is a 1990 Chevrolet Kodiak D-70, naturally aspirated diesel, 3000-gallon tanker that will have been in service for 30 years when it is decommissioned. This tanker replacement was presented to the City of Hutchinson Fleet Committee where it scored a 44 on the vehicle condition index (VCI) placing it in the "Needs Immediate Consideration" for replacement category. Respectfully, Mike Schumann, Chief Hutchinson Fire Dept. HGACBuyCONTRACT PRICING WORKSHEET For MOTOR VEHICLES Only Contract FS 12-19 No.: Date 6/30/2020 Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Age'cy:ng -Hutchinson, City of (MN) Contractor: :Rock River Industries LLC dba Midwest Fire Equipment & Re Contact ;Jeff McKayPrepared Person: By: :Jeff Bowen Phone: :320-583-6959 Phone: 1(800)344-2059 Fax: Fax: :1(507) 283-9142 Email: .jml64@mchsi.com Email: ;jell@midwestfire.com Coaect FS19 SE04 Description: :Midwest Fire All -Poly Tanker, 3000 Gallon, Freightliner M2, 250 GPM portable pump, pump and roll A:: roduct It i.. Base 1`3nif:Prie Per:+Con ra...... :::: ' ract........................................................... .............:..:. 213,201 B :Ft�liti§tied 0 ti;iiis:= Ifemize >xeLow=:Attacfi: ::....:. .... _.:: _:.. .. ............ . ..:... ..;. ,:..:,....•....:... - ....... . . p. . adonal.sheet(s).Ji.necessar.. Include �ptlon Code.m deseription.if:appilcatile ( iote.'Publisliad.Optioris:are:optiot?s.whicti.i ereaulitnitted.and. ricad>rrt Contraetors tiid:.::::.:......::......:.:.: :: >::.. >:.:: : ............................. ................... .............................................•.........I....... Description Cost Description Cost 136-Painted Roll Up Doors (Price Per Each) ($327 each x 4) : 1,308 47-IC, (1) SL Series Plus "Mini", Tank Level Gauge -;Installed: 208 137-Adjustable Shelf (Price Per Each) 792 57-Storz Spanner Wrenches, (4) Four, Curb Side Rear Panel 113 147-SCBA Brackets, (Fits 6 112"-8" Bottle, 30 Min 2216/45 Mi 286 64-Rear Dump, Center, SST, w/ 12" Flip Chute (DEDUCT) ? -1,500 148-SCBA Spare Bottle Bolder (Price Per Each) ($250 x 4) ' 1,000 65-Rear Dump, Centex, SST, w/36" Tele Chute 1,988 164-add one (1) additional 60" Roll -Up Door 1,000 80-Portable Tank Carrier,`(1500 - 3500 Gallons) (DEDUCT) " -1,827 172-60" Roll -Up Full Height Door` 1,446 83-Portable Tank with Front Aluminum Tread-brite Wind Defli -446 221-Customer Supplied Antenna' 357 88-ZICO Tank Carrier (Any Size) 5,357 223-Camera, Rear View, RearViewSafety, w/out GPS 554 90-ZICO Tank Carrier Enclosed in Smooth Aluminum Painted: 2,952 241-Center Console for Freightliner Chassis (DEDUCT) -964 116-Street Side, Front Low Compartment (DEDUCT -1,310 242-Center Console for International Chassis 1,012 118-Street Side, Front Full Height Compartment 1,786 Subtotal From Additional Sheet(s): 4,214 121-Street Side, Over Wheel Double Compartment 2,810 Subtotal B.- 21136 ::Uti .utr lsh..d O t tans Itetti':•: :: :::::b:::::::::::. :zeelow.a.d:t.. ...........................n............... -.: .............irii......:.. . .. .i................... :: :....:.: :::::::: ;.:.:: •.•................:.:.....:.:•.:.:.::•:.:-:.::.:.::.: :;.••.::::::.....:::::::. .....e.a... T...1 i..O.).:: ..... Description Cost Description Cost One (1) Hard Suction Tray in hose bed (curb side) with Strainei 402 5" Rear Hydrant fill with Customer Supplied Valve 725 One (1) 2.5" Discharge in the hose bed, street side 1,580 Subtotal From Additional Sheet(s): 23,695 One (1) Kussmaul LPC 20 Charging System 1,130 Subtotal C: ' 27532 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit: Price plus Published Options (A+B). : For this transaction the percentage is: 120/ D :TofalCostBefdre:A''.A aicable:Trade=lr lfltti rAlloivadees:%:Diseounif + + >:::::::::::::::::::::::.......::::::.:::::? .. Pp .............................................. S.(?.)..... ........ Quantity Ordered: X Subtotal of A + B + C: I261869 = AC:Urtlera!racessitig:Ch;arge:{Aitiount.Per: urreirt:Pahcy)::::.........:::::'` >%::::':::::::::::::::::::: Subtotal D: 261869 Subtotal E: 2000 >;::Traxie=:Ins lS � cat D' err as unts /Other Allowances 7 Frei ht tlnstallatron /:Mi§> ellaiietiu. Char es Description Cost Description Cost Midwest Fire will pay HGAC Processing Fee -2,000 ......;,..,... %Ieliw:e` :: Date:< I`Y.,.. Jul-21 Subtotal F: 1 -2000� .......... ........ ....................... ......:......... .::::::: ' .:G Total :Purchase Pree (I)+E+F):: 261869 250-Light Bar, LED, Low -Profile, Model Whelen, #J -1,083 255-Whelen 295SLSAI Siren w/ Speaker (DEDUCT -774 256-Electronic Q-Siren 2,827 316-Vinyl Lettering, Chassis Doors (DEDUCT) -387 319-Vinyl Lettering, Customer Unit Number on the S -89 325-White Reflective Striping (4" & 1" ), (Tandem -714 332-Rear Chevron, Diamond Grade 100% (Deduct) -1,518 672-(2) Hard Suct Trays, 2 1/2%4", Side of Tank (D -1,190 703-Electric Hose Reel, 200' of 1" Rubber Hose, Curl 3,452 715-Hose Reel Blowout 298 728-Kussmaul HO I I5V, Air/Battery Cond. Syst, M -1,726 252-Light Bar, Super -LED, Whelen Model F4W2 Fr 3,214 253-Whelen Opticom IR Emitter, (ONLY Freedom 01 1,190 299-Step Lights, LED, (4) Four, Illuminate Chassis S 714 Extra Deep Highside Lockers 200 Special RED & WHITE Chevron $1,802 Chassis Upgrade to International HV 607-400 HP 20,020 Painted SST doors on SCBA Spare Cylinder Holders 395 Install Customer Supplied 800 Mhz Radio 250 Kussmaul Auto -Eject Electric/Air 1.028 �11t`i'�11� MIDWEST FIRE. Quote Number 00002414 Company Address 901 Commerce Road Created Date 6/30/2020 P.O. Box 524 Expiration Date 7/30/2020 Luverne, MN 56156-0524US Description AP 3000, Portable, HV607 Account Name Hutchinson V F D Prepared By Jeff Bowen Contact Name Jeff McKay Email jeff@midwestfire.com Email jm164@mchsi.com Phone (507) 690-2983 Mailing Address 205 3rd Ave. SE Fax (507) 283-9142 Hutchinson, MN 55350 Apparatus A) 1.01.05 All -Poly Series 3000 Gallon, "T" Style 1.00 A) 1.02.00 Rear Fill Tower 1.00 B) 2.00.01 Hydrant Fill, Rear, Street Side 2 1/2" NST 1.00 B) 2.02.04.02 SL "Plus" Series Tank Level Gauge, Outside Pump Compartment - Master 1.00 B) 2.02.04.03 SL 'Plus" Series Tank Level Gauge, Installed at the Rear Street Side 1.00 B) 2.02.05.01 IC, (1) SL Series Plus "Mini", Tank Level Gauge - Installed on the Center Console 1.00 B) 2.03.05 Hydrant (1) One & (2) Two Spanner Wrenches, Loose Equipment 1.00 B) 2.04.02 Storz Spanner Wrenches, (4) Four, Curb Side Rear Panel i 1.00 C) 3.00.02.03 Rear Dump, Center, SST, w/36" Tele Chute, Top Handle 1.00 C) 3.00.03 Rear Dump, Street Side, SST, w/36" Tele Chute 1.00 C) 3.00.04 Rear Dump, Curb Side, SST, w/36" Tele Chute 1.00 D) 4.02.08 ZICO Tank Carrier, 3000 Gallons, Curb Side 1.00 D) 4.05.02 ZICO Tank Carrier Enclosed in Smooth Aluminum Painted to Match 1.00 D) 4.06.08 Portable Tank, 3000 Gallon, Alum Frame, <Color>, 159" x 29" 1.00 F) 6.00.03 Street Side, Front Full Height Compartment 1.00 F) 6.00.06 Street Side, Over Wheel Double Compartment 1.00 F) 6.01.01 Curb Side, Front Low Compartment 1.00 F) 6.02.02 Painted Roll Up Doors 4.00 F) 6.02.03.09 Adjustable Shelf, Street Side, Front, Upper 1.00 F) 6.02.10.03 SCBA Brackets, Street Side, Rear, Over Wheel, (1) (Fits 6 1/2"-8" Bottle, 30 Min 2216/45 Min 4500) 2.00 F) 6.02.11.02 SCBA Spare Bottle Holder, Street Side, Front, Between Tandem Wheels, (1) One 1.00 F) 6.02.11.03 SCBA Spare Bottle Holder, Street Side, Rear, Between Tandem Wheels, (1) One 1.00 F) 6.02.11.06 SCBA Spare Bottle Holder, Curb Side, Front, Between Tandem Wheels, (1) One 1.00 F) 6.02.11.07 SCBA Spare Bottle Holder, Curb Side, Rear, Between Tandem Wheels, (1) One 1.00 F) 6.950 50" Roll -Up Door 2.00 F) 6.960 60" Roll -Up Door 1.00 This document contains a quote that is subject to change and is not a legally binding document. �) k' 'i / if 01M MIDWEST FIRE. F) 6.9960 60" Roll -Up Full Height Door 1.00 H) 8.00.01.01 Rear Grab Rails, Two (2), (1) Each Street Side & Curb Side 1.00 H) 8.00.08 Grab Rail, (1) One, Rear, Below Hosebed 1.00 H) 8.01.01 Upper Level Hose Bed Folding Steps (2 Sets) 1.00 H) 8.01.04.03 Lower Level Rear Folding Steps (2) Two, (1) One Curb Side, (1) One Street Side 1.00 1) 9.02.01.01 Quad Cluster Tail Light Package, Whelen SurfaceMax C6 Series 1.00 1) 9.03.02 Customer Supplied Antenna 1.00 1) 9,04.01.02 I Camera, Rear View, RearViewSafety, w/out GPS 1.00 1) 9.06.06.09 li 12V Power Strip, Inside Center Console 1.00 J) 10.00.02 Center Console for International Chassis 1.00 J) 10.01.03.01 Light Bar, Super -LED, Whelen Model F4W2 Freedom Series Light Bar 1.00 J) 10.01.04 Whelen Opticom IR Emitter, (ONLY Freedom or Liberty) 1.00 J) 1U.02.02.02 Electronic Q-Siren, Through Front Bumper, Street Side 1.00 J) 10.07.05 Automatic Reverse Scene Lighting 1.00 J) 10.09.01 Ground Lights, LED, (4) Four 1.00 J) 10.10.06.01 Step Lights, LED, (4) Four, Illuminate Chassis Steps 1.00 K) 11.00.01.04 Paint, Color Matched Red, 3000 Gallon 1.00 K) 11.05.03 White Reflective Striping Inside of Chassis Doors i 1.00 M) 13,01.04.02 Engine Driven, Vanguard, Darley 2BE18V, 18hp, Engine Fuel Supplied by Standalone Fuel Tank 1.00 M) 13.01.09.01 Engine Driven, Tank to Pump, 2 1/2" Line 1.00 M) 13.01.09.03 Engine Driven, Tank Fill/Pump, Re -Circulating 2" Line 1.00 M) 13.01.09.06 Engine Driven, Gated 2 1/2" Discharge Pipe 1.00 N) 14.11.00 Hose Bed, Approx. 10" Tall 1.00 N) 14.11.01.02 i Hose Bed Divider, Two (2) 1.00 P) 16.00.06 Electric Hose Reel, 200' of 1" Rubber Hose, Curb Side Compartment 1.00 P) 16.02.01 Hose Reel Blowout 1.00 Q) 17.01.03 Hub and Lugnut Covers, Tandem Rear Axle Chassis 1.00 Q) 17.08.00 Air Horns installed on Each Side of the Hood, (2) Two 1.00 Q) 17.10.01.02 Tire Pressure Indicators (Tandem Axle Chassis) 1.00 Q) 17.11.02 Vertical Chassis Exhaust Modifications 1.00 R) 18.08.01 Wheel Chocks & Holders, Spare Compartment 1.00 S) 19.04 2021 International HV607, 18k 46k, 400 HP, 134 CA, Custom Color 1.00 Special Special HGAC Pricing 1.00 Z) NOR (1) 15.00.02.2429 NOR 2429 One (1) 5" hard suction hose tray in the hose bed curb side, with strainer i 1.00 Z) NOR (1) 17.04.300 NOR 300 Kussmaul Auto -Eject Elec/Air #091-169-30-120 1.00 Z) NOR (10) 2.01.07.2315 NOR 2315 5" Rear Hydrant fill with Customer supplied valve 1.00 Z) NOR (2) 13.01.09.1641 NOR 1641 Hose bed discharge, 2.5" street side of hose bed. 1.00 Z) NOR (2) 17.04.2423 NOR 2423 Kussmaul LPC 20 Battery Charging System installed (20 Amp) 1.00 Z) NOR (3) 6.02.1680 NOR 1680 High side lockers will be 13.5" deep 1.00 This document contains a quote that is subject to change and is not a legally binding document. �� k' '� / if 404 4A MIDWEST FIFE, Z) NOR (3) 10.05.2425 NOR 2425 Two (2) Whelen M4 intersection lights mounted to the front bumper, one (1) on Z) NOR (4) 10.00.2304 NOR 2304 Clear lenses on all warning lights Z) NOR (5) 6.02.11.2163 NOR 2163 Painted stainless steel doors on the spare SCBA bottle holders Z) NOR (6) 9.03.1768 NOR 1768 Install customer supplied Motorola 800 MHZ radio Z) NOR (7) 11.06.936 NOR 936 RED & WHITE Chevron Z) NOR (8) 10.04,03.2305 NOR 2305 Front & Rear Flashers on curb side are BLUE Z) NOR (9) 10.06.08.2306 NOR 2306 Upper level rear facing curb side M9V2 is BLUE, all others are RED Total Price 1.00 1.00 1.00 1.00 1.00 1.00 1.00 $261,869.00 This document contains a quote that is subject to change and is not a legally binding document. er Customer shall be responsible for taking possession of the apparatus and/or equipment at the Midwest Fire location in Luverne, Minnesota, unless otherwise agreed to in a writing signed by Midwest Fire and Customer. Terms: A deposit in the amount of: $ 10,534 (10% of the value of the Chassis) shall be paid within 10 business days upon acceptance of this Proposal by the Customer. The balance of the value of the chassis: $ 94,808 shall be paid within 19 business days receiving formal notification that chassis is complete from the OEM. Customer shall be responsible for paying the net cash balance The amounts in this proposal shall remain firm for a period of 30 days from date of same. Proceeding contract deadline date, all pricing and terms are subject to change upon review: Change Orders: Any change to the apparatus and/or equipment after the contract is,signed will require a change order. After the freeze date has been communicated by Midwest Fire to the Customer, any change will be subject to a minimum change order fee of $150 (processing; engineering changes, documentation), plus the change order cost. Any returned parts may be subject to axestocking fee, and depending on the lead time of items included on the change order, the completion date of the apparatus may change. Binding Effect: This contract shall be binding upon `and inure to the benefit of the parties hereto and their respective successors, assigns, heirs, and beneficiaries. Governing Law: This contract.shall be governed by the laws of the State of Minnesota. Jurisdiction and Venue: Any claims, causes of action, disputes, legal proceedings, or litigation arising between the parties arising under or in connection with this contract or the formation thereof shall be brought solely in Rock,County, Minnesota. Customer, by entering into this contract, hereby submits and consents`to jurisdiction"in the State of Minnesota. Exclusion of Warranties: EXCEPT AS OTHERWISE PROVIDED TO CUSTOMER IN WRITING, THERE ARE NO OTHER WARRANTIES WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE OF THIS CONTRACT, AND CUSTOMER ACCEPTS APPARATUS AND/OR EQUIPMENT "AS IS." Respectfully submitted, Sarah J. Atchison President & CEO Midwest Fire Equipment & Repair Company We, the Customer, agree to accept the above proposal and hereby enter into contract with signature below: --Z FINAL SPECIFICATIONS: Attached you will find the final & comprehensive specifications for yo them carefully. This document serves as formal notice that the attached specifications provide thi work & design for the truck that Midwest Fire Equipment & Repair Company (Midwest Fire) is ma you. Any & all equipment, features, accessories, mounts, graphics, etc. to be included -'with your ti detailed in this final specification document. ur truck. Read entire scope of lufacturing for are CHANGE ORDERS: The attached specifications are final & comprehensive. The project design for this truck is officially frozen (Design Freeze) as of this date. Any future changes must be mutually agreed uponthrough an official written Midwest Fire Change Order, executed (signed) by both Midwest Fire,& the purchaser. Further, the purchaser understands that any future design changes may impact both projectcostind timeline. Purchaser will hold Midwest Fire harmless from any potential liability incurred as a result of project delays resulting from anv._Chanae Orders. IF THE EQ UIPMENT/ITEM/FEATURE IS NOT DETAILED IN THE SPECIFICATIONS FOR YO UR TR UCK AND YO U DO NOT HA VE A CHANGE ORDER, SIGNED BY BOTH YO U & MIDWEST FIRE, DETAILING THE CHANGE/ADD OF THE EQ UIPMENTIITEMIFEA TURE FOR YOUR TRUCK, IT WILL NOT BE INCLUDED ON YOUR TRUCK FINAL PAYMENT, TRANSFER.OF OWNERSHIP & TRAINING: The Purchase Contract states clearly that: 1) at the conclusion of your project & prior to taking possession, you will pay the balance remaining on the purchase price of your truck, in full. 2) you will take physical possession of the truck & receive any & all training on the operation of your truck at the Midwest Fire facility in Luverne, Minnesota. I hereby acknowledge that I have received & fully understand the above information. Purchaser Date MINUTES 2020 Annual Rural Fire District Meeting Hutchinson Fire Department February 6, 2020 CALL TO ORDER: Chief Mike Schumann called the meeting to order at 7:00 pm at the Hutchinson Fire Station. MEMBERS PRESENT: Acoma: Gary Graham, Tom Dahl, Larry Ashwill, Al Feser Biscay (city of): Donovan Dose, Mayor Thomas Urban Boon Lake: Lisa Radtke, Leon Radtke, Randy Kruse Cedar Mills (city of): No Representation Cedar Mills Township: Karen Kohls, Lorallen Schmeling, John Sanken, Jon Hoff Collins: No Representation Ellsworth: No Representation Hassan Valley: Steve Reiner, Robert Anderson, Randy Kirchhoff Hutchinson (city of): Mayer Gary Forcier Hutchinson: Craig Powell, Craig Schmeling Lynn: Jackie Reiner, Kurt Reiner, Doug Johnson Hutchinson Fire Department: Chief Schumann, Assistant Chief Randy Abelson, Battalion Chief Jason Sturges, Battalion Chief Brandon Vik, Lt Jeff McKay, Lt Daryl Rath, Lt Josh Schulte, Firefighter Andrew Carlson, Firefighter Matt Sturges, Firefighter Tony Mackedanz, Firefighter Greg Peller, Firefighter Chris Dostal, Firefighter Jay Landreville, Secretary Dan Sargent Absent: City of Hutchinson Finance Director Andy Reid Approval of Minutes from the 2019 Meeting Copies of the 2019 Meeting Minutes were distributed prior to the meeting. No changes or corrections submitted. Motion by Tom Dahl of Acoma Township to accept the 2019 Meeting Minutes. Second by Bruce Krueger of Cedar Mills Township. Motion carried. Review of 2019 Annual Report Chief Schumann presented the 2019 Annual Report (see bound copy). Included in the report is a breakdown of 463 emergency calls for service including 145 calls in rural districts. See report for additional details. Question by Randy Kruse of Boon Lake Township about hiring firefighters. Answered by Chief Schumann. Battalion Chief Vik gave a verbal report on Training. Assistant Chief Abelson gave a verbal report. Battalion Chief Sturges gave a verbal report on Equipment. Question from Tom Dahl of Acoma Township regarding LED lighting. Answer by Battalion Chief Sturges and Chief Schumann. Question from Tom Dahl of Acoma Township on Fleet Committee. Answered by Chief Schumann. Old Business None New Business Chief Schumann made a presentation on the Capital Improvement Schedule (pg 21 of the report). Firefighter Peller made a presentation with overheads on Tanker 4 and Rescue 8 replacement trucks. This led to further discussion of poly versus stainless steel water tanks, high pressure versus regular pressure water pumps, and disposition of the existing Tanker 4 and Rescue 8. Chief Schumann made an overhead presentation with matching handouts of the 2021 Equipment Replacement Schedule with funding broken down by Township. The new Tanker and Rescue Trucks are expected to be delivered in mid Summer of 2021. As discussed at the previous meeting the City of Hutchinson is not providing financing for these new trucks, therefore the townships and cities of the fire district should be prepared to pay lump sum for these trucks upon delivery. Motion by Larry Ashwill of Acoma Township to purchase new Tanker 4 and Rescue 8 as presented. Second by Doug Johnson of Lynn Township. Discussion about funding. Motion Carried. Chief Schumann made an overhead presentation on the 2019 financials including actual versus budget. Chief Schumann made an overhead presentation on the 2020 Budget. Chief Schumann made an overhead presentation with handout on the Proposed 2020 Rural Fire Assessment with $125,000 as the baseline and columns representing $130,00, $135,000, and $140,000 options. Tom Dahl of Acoma Township brought with him a copy of the City of Hutchinson Budget and had a specific question as to why the Annual Rural Assessment is not represented as a line item in the City Budget. After considerable discussion it was recommended that he take his question up with Hutchinson City Finance Director Andy Reid. Tom Dahl of Acoma Township pointed out differences on tax capacity between the City of Hutchinson and various Rural Fire District Entities. Discussion on tax capacity versus tax by Section rates. It was noted that different townships use different methods. Discussion about the sale of old Tanker 4 and conversion of the old Rescue 8 to a Utility Vehicle. A 5 min break was taken at 8:50 to allow the Rural Entities to discuss the Proposed 2020 Assessment among themselves. The meeting reconvened at 8:55 pm. Motion by Doug Johnson of Lynn Township to approve the proposed $130,000 option as the assessment for 2020. Second by Craig Schmeling of Hutchinson Township. Motion carried. Question from Craig Powell of Hutchinson Township regarding Grain Bin Rescue. Discussion on Grain Bin Rescue and the new "Great Wall of Rescue" and related grain bin rescue equipment and training received in 2019 courtesy of David Larson Financial and Insurance Services. Next Meeting is Feb 4' 2021. Meeting adjourned at 9:05 pm. After the meeting Firefighters gave a demonstration of the new "Great Wall of Rescue" used to rescue persons trapped in grain. Minutes submitted by Hutchinson Fire Department Secretary Dan Sargent HUTCHINSON CITY COUNCIL C"Y�� Request for Board Action7AL -0 Agenda Item: Consideration of Setting August 14, 2020, to Canvass Primary Election Results Department: Administration LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Minnesota Statute Section 205.065 requires that the governing body of the municipality canvass the returns of the municipal primary election. State law requires that the canvassing of the returns be conducted on the second or third day after the primary, which is either August 13 or 14, 2020. The McLeod County Auditor -Treasurer has requested that the City of Hutchinson canvass election returns on August 14, 2020, and has suggested that the City canvassing board meet after 10:00 a.m. as that is when the county canvassing board is meeting to conduct canvassing of the federal/state/county election returns. Staff would suggest holding the meeting at 12:00 noon on August 14, 2020. BOARD ACTION REQUESTED: Approve setting August 14, 2020, at 12:00 p.m. to canvass the results of the primary election. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=y�f AFON Request for Board Action 7AL =-M Agenda Item: June 2020 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 7/28/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the June Financial Reports for the general fund and enterprise funds. Also attached is the June Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: _ 0 N U N L 0 M H W O� a� W N V LPL Z LU LU 6 Z W Z O W LPL Lu X a. w z W W NW LPL F- N Q LU N m U) 0 U) a F- a O N O N LU Z M LO LO 7 Cfl Cfl 00 O N CO m Cfl N Cfl Cfl N i «) N LO N � — rl- LO O O Cfl rl_ O «) O O O O LO LO O rl- O O O N O 00 LO O ' N L() - 00 O r- r- O N — — r- CO — O LO M 't LO M M ;I- LO — N N m LO LO LO O O r� O ' N C'') N Cfl r_ 00 L() f- N � N N � O rl- N M O � LO Cfl N M M M M� rl- — i LO N Cfl N — ;I- 6 N C'') C'') C'') Cfl O N LO N — CO O N — — N O O O M LO O— O O LO Cfl M O O O 0L0000LCflL r-- O 00 co O � Cfl LO N CO CO r- r- N Cfl LO — N N N cl O Cfl O r- 00 ' O N LO r- Cfl O Cfl N N 00 O— -,I- ,;I- N M 00 00 N � r- m I-- Cfl N — O LO O lq Cfl N L() O O ' O ' O N LO r- O r- It N LO rl- 00 O M O N O 0) � rl- O — O i M � N «) M M 00 N O O O O — rl- 00 LO rl- O ti O LO N O O O .1d Cfl O L() O — O N O r- LO N O T 00 00 00 Cfl M T 00 N N — r- M O LO O 00 O O 00 00 ti LO O 00 rl_ O ' o0 N O N O � CO LO N O Lf) C'') O 7 M LO O O M N O—— O i M ';I- ';I- ';I- N LO O LO 00 O — O O r- O — LO O O —cm r-r-LO ' N 00 N r- N M O — O LO OD L() Q) N O r- O O O 00 LO — LO O LO 00 O LO O ' N N 00 O r- L() Lf) Cfl LO r- � O 00 Cfl Cfl M T O N O rl- N 00 O O M O 0 0 0 Lf) r- L() N r- L() ' O LO LO N N L() I CO LO LC) 00 CO M N LO O N ';I- 00 O N ti O O (9Cfl ' O N It 00 � q* rl- 00 00 (fl N N O O LO 00 T U) LL LY cn LL F- c v) > _ Z U) N Z W W U) U) aa) LL =) w Q _ E > (6 '> N N. w w 2 p) Q X LL > LL U), J LL J 0 E (U L O L c 0 N U O Q LU O x N c cL Li U c 2 0 Z as o � �0�s �, � M0 U ai X_ fD (6 c (6 fD (6 0 V 0,i =U��L�U N U) U) 0 � O .0 �� N � U U N 06 O U_ U Y (U (0 0- O O _ LO 0) NC LO N N m � U L > Q O '.!- O !, p N m (6 N O O � � � � O 0 U C � U C � U � N N O x •� O E LL U O CD U N E .E O E N U E E Q o Q a> Z O Q � 0 N c A } N (6 0)O U N — N .0 CD> E EN N N (U (U U) Z 7 -0 C C O 0) (UM N (6 Q � U) O �(u (u(� ( � (U U p N N C > CD LL C N — co O p c E 0) O M N N 0 U N c N N N U_ (6 > C aU N� N > N w 2) f s U O (6 (U U (6 0 co N 7 N N (6 O N C N Q X N N 7 7 O O 0 O O (U 0) aU Z 0 >, (6 O (6 C Y U (6 N (6 Q x N (U ( 0 O L (6 N k W _ 0 N U N M H W Z O� a� W V Z LU W Z O W LPL a Lu xa LU a Z a W Z `W NW LPL a J O F- O QN A J � a F- U Q O N LU CD ,:� O 00 C� N 7 O 7 Lq :� 00 ';:� r r N f� C' f� O 0 0 CO C' p 00 00 C' 7 Cl LO M i - 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Members Present: Gary Forcier, and Steve Jensen via telephone. Staff Present: Jean Ward and Judy Flemming. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. The Board approved the agenda as presented. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MAY 19, 2020 Steve Jensen moved to approve the Minutes of the regular board meeting as written, and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 3. FINANCIAL REPORTS Steve Jensen moved to approve: a. City Center General Fund payments of $14,802.31 for checks 9121 to 9126 b. City Center May 2020 Financial Statements c. Park Towers Operating Account payments of $41,413.83 for checks 14986 to 15003 d. April 2020 Park Towers financial statements Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report for June 2020 — 100% Occupied b. Jean Ward reviewed with the Board the June Newsletter. c. Steve Jensen moved to set the Public Hearing Date for HRA/Park Towers Annual Plan September 15, 2020 at 7:30 A.M. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. d. COVID-19 updates: CARES ACT funding allocation of $22,917 to prevent, prepare for and respond to coronavirus 1) Steve Jensen moved to approve the BDS Laundry Quote of $9,984.00 to convert to laundry card payment system. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 2) Waiting on quotes for laptop computers. e. Gary Forcier moved to approve the Electronic Line of Credit Control System (e-LOCCS) Rules of Behavior. Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. f. Gary Forcier moved to approve the Electronic Line of Credit Control Systems (e-LOCCS) Security Policy and Procedures. Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. June 16, 2020 Minutes Pagel of 2 5. RAD UPDATE Jean Ward reviewed with the Board: • RAD Financial Conversion Timeline: Requested concept call 6/5/2020, Financing Plan due 7/20, Closing I IH20, HAP contract date l/l/2021 • Public Housing Program to HUD Multifamily with HAP effective date of January 1, 2021 • Environmental Report final • Steve Jensen moved to approve the purchase of the program software. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 6. CONSIDERATION OF CITY HILP PROJECTS a. Steve Jensen moved to approve LIVE & WORK REHAB Project: 735 Southview Drive SW. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. b. Steve Jensen moved to approve City Grant Program Project: 108 Mark Drive NE. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 7. DISCUSSION REGARDING REMOVAL OF LAYERING RESTRICTION FOR LIVE & WORK. The Board discussed ideas. Steve Jensen moved to approve to change the Program as presented and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 8. 2021 CITY CENTER HRA BUDGET DRAFT Jean Ward presented to the Board the draft 2021 City Center HRA Budget that they will act on next month. 9. COMMUNICATIONS a. FYI Second Quarter Foreclosure Report 10. ADJOURNMENT Steve Jensen moved to adjourn and Gary Forcier seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director c7 Gary Fopdiei, Secretary/Treasurer June 16, 2020 Minutes Page 2 of 2 EDA Board Meeting Video / Conference Call 11:30 AM Wednesday, June 24th, 2020 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager I. Call to Order Meeting called to order at 11:30 AM. II. Review Agenda III. Review Minutes a. b. May 201h Finance Team meeting M/S/P: Cannon, Stearns to approve the minutes as written. Passed unanimously. May 27th EDA Board Meeting M/S/P: Block, Czmowski to approve the minutes as written. Passed unanimously IV. Review of EDA Financial Statements Economic Development Authority Financial Summaryas of May 2020 Operations Cash Available $64,686 Reserved $56,736 Unreserved $6,885 Economic Development Loan Fund Cash Available $70,516 Ashwill Industries Balance $6,050 Zephyr Wind Services $94,798 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise $283,146 Center Downtown Revolving Loan Fund Cash Available $582,188 Loans Receivable $337,052 Capital Assets 201 329 Total Assets $1,120,569 MIF Loan Fund Cash Available $3,143 MOXY Loan Receivable $15,240 Enterprise Center Fund Cash Available $25,160 SHOPKO TIF District (TIF 4-5) Cash Available $185,037 Interfund Loans Receivable $480,906 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $322,661 Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) M/S/P: Czmowski, Cannon to approve the financial report as presented. Passed unanimously. V. Director's Report A. Marketing Plan: FB = 367, T = 93, Facebook updates = 14, Twitter updates = 14, Website updates = 5. B. Business recruitment / expansions — Staff provided an update on recent prospects and ongoing conversations. C. Solar Project — Hutchinson Utilities talking with developer, Utilities Commission to discuss developer options. Next month will have an answer as to whether this project moves forward. D. Jorgenson Hotel Redevelopment — DEAD — too costly to renovate and redevelop top two floors. E. Hutchinson COOP land inquiry — staff reached out with options, no response as of yet. F. Farmer's Market spin-off — done, 501 c4 application submitted with IRS, staff to step back end of June. G. Cenex Site Redevelopment — talking with developer, trying to come up with a feasible model that will work with the market level of rents seen in Hutchinson. H. Medical Clinic Site — Last correspondence with FEMA sounded very positive about our grant application. Hoping to hear back from them in a couple months. VI. EDA Loan Programs A. Downtown Loans: consider additional 3-month deferment ■ To help businesses during this time of reopening. ■ Original deferment was April, May, and June. ■ Staff to send letter to downtown load holders explaining the new 90-day extension of deferment. M/S/P: Block, Stearns to approve extending the deferment of principal and waiving interest for an additional 90 days for downtown loans (July, August & September). Passed unanimously. B. Economic Development & MIF loan Funds: consider allowing existing deferments to end. ■ Staff to send a letter stating that payments will restart July 151 ■ Loan holders can request extended deferment, to be approved by the EDA Board on a case -by - case basis. VII. Enterprise Center A. Consider 3-month extension of rent deferment ■ Gives the tenants the opportunity to hold their cash if they so choose. ■ Discussion on whether the EDA can get by without rent payments for an extended period. M/S/P: Block, Christensen to approve extending the rent deferment for an additional 90 days. Passed unanimously. B. Discuss rent catch-up strategy ■ One option is to convert the rent balance owed to a 0% loan from the Economic Development Loan Fund. Term would match the remaining months on their lease. ■ Discussion on what monetary opportunities are available for small businesses through DEED and the federal CARES Act. ■ No decisions made today, will bring back at a later date. Vill. EDA Website Update Estimated Cost of $3,500 by Vivid Image / Can be accommodated within existing EDA Budget ■ Get marketing materials modernized for when things fully open up. ■ Prioritize items that are most clicked on and get rid of those that do not. ■ Update look and functionality and check that it is ADA compliant. ■ Consensus of the board is to move forward with updating the EDA website. IX. Consider acceptance of 2019 EDA Annual Report M/S/P: Block, Czmowski, to accept the 2019 EDA Annual Report as presented. Passed unanimously. X. Consider adoption of EDA 2020-2023 Strategic Plan M/S/P: Christensen, Stearns to approve the adoption of the 2020-2023 Strategic Plan as presented. Passed unanimously. XI. Consider EDA 2021 Levy Amount $200,325 ■ County provided us with the amount we can request from the City Council. ■ 2019 Levy was $189,133, 2020 amount is an increase of $11,192, about 6%. ■ The increase from 2020 reflects the growing tax base. ■ Discussion on setting the preliminary number high, the EDA can always come down in price for the final — can never raise the levy amount after the preliminary is set. M/S/P: Cannon, Czmowski to approve the EDA 2021 Levy amount of $200,325. Passed unanimously. XII. Discussion of potential acquisition of McLeod County Treatment Program's house (135 Franklin St N) ■ McLeod County Treatment Program is consolidating treatment programs into one house. ■ They will be selling the property at 135 Franklin St N and asked if the EDA would be interested in acquiring the property. ■ County's EMV is $180,000 ■ The property is located within the EDA's long-range redevelopment plan along the river. ■ Discussion on whether this project is viable with its location and what the property could be used for long-term. ■ Staff to approach the County to see what they're asking for the property. ■ Discussion to continue next month. XIII. Grant & Loan Program Applications - NONE XIV. Other Business XV. Set Next Meeting — 11:30 AM Wednesday, July 22"d, 2020 via Video / Conference Call. XVI. Adjourn M/S/P: Block, Czmowski to adjourn the meeting at 12:29 pm. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager