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06-09-2020 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JLTNE 9, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Mary Christensen and Dave Sebesta. Members were present via electronic means. Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Sebesta, second by Christensen, to approve agenda as presented. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Budget Workshop of May 26, 2020 (b) Regular Meeting of May 26, 2020 Motion by Sebesta, second by Cook, to approve minutes as presented. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA CITY CO UNCIL MINUTES June 9, 2020 (a) Consideration for Approval of City Policy Numbering Change — Pandemic Response Policy (b) Consideration for Approval of Resolution No. 15172 — Resolution Approving the Decertification of Tax Increment Financing District 48 of the City of Hutchinson (c) Claims, Appropriations and Contract Payments Item 7(a) was pulled for separate discussion. Motion by Cook, second by Czmowski, to approve Consent Agenda with the exception of Item 7(a). Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. Item 7(a) had further discussion. Matt Jaunich, City Administrator, explained that some additional changes have been made to the policy which include changing the policy title to "Pandemic Staffing" to more accurately reflect the purpose of the policy and "Change the Statement of Policy" language to more accurately describe the purpose of the policy. Motion by Czmowski, second by Christensen, to approve Item 7(a) with the revisions noted. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. CONSIDERATION OF COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr. Paulson explained that the City must have a public hearing to consider comments prior to submitting the Storm Water Pollution Prevention Plan 2019 Annual Report in accordance with the requirements of the MPCA permitting requirements. Mr. Paulson reviewed topics such as public education and outreach, illicit discharge detection and elimination, post -construction stormwater management, and pollution prevention/good housekeeping. Mr. Paulson noted that activities for his department include pond cleanout projects, lake/river basin nutrient trading potential, ongoing MS4 activities and seek/evaluate funding sources for basin sediment management options. General discussion was held on pond maintenance. Mr. Paulson reminded residents not to blow grass clippings into the street, as well as keeping car washing chemicals out of the street. Motion by Cook, second by Forcier, to close public hearing. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 2 CITY CO UNCIL MINUTES June 9, 2020 UNFINISHED BUSINESS 9. APPROVE/DENY ORDINANCE NO. 20-814 - AN ORDINANCE AMENDING CHAPTER 112 — LIQUOR REGULATIONS — TO ALLOW HOTELS (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the ordinance before the Council has had no changes since the first reading held at the last meeting. Therefore, Mr. Sebora requested that the ordinance be approved for adoption. Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance 20-814. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. NEW BUSINESS 10. APPROVE/DENY RESOLUTION NO. 15173 — RESOLUTION AUTHORIZING THE SALE OF $2,670,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2020A Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the City annually issues 429 General Obligation Improvement Bonds to finance major infrastructure capital expenditure projects. The first step in the process is for the Council to authorize a Resolution to move forward with providing a bond issuance to finance a portion of the improvement costs. The City's financial advisor, Ehlers, will initiate the process. Ehlers will compile documents, coordinate a bond rating call with city staff and solicit competitive bids on behalf of the City. The 2020 bonding includes financing for the project costs related to TH 15/1\4ain Street reconstruction, City Alley 440 Improvements and Civil Air Patrol utilities. Mr. Reid explained that the City will make debt service payments over a 15- year period while special assessments will be repaid by property owners to the City over a 10-year period. The debt will be structured for the Main Street assessments to be activated for first payment in 2022 rather than 2021. The VFW will pay their net assessment over a five-year period starting in 2021. Nick Anhut, Ehlers, presented before the Council. Mr. Anhut reviewed the proposed Debt Issuance Schedule provided within the Pre -Sale Report which is included in the Council packet. The bond sale will be awarded to the winning bidder at the July 14th City Council meeting. Mr. Anhut spoke about the bidding environment and expects to see low rates. Mr. Anhut noted that he is not advising on refinancing any debt at this time. Motion by Czmowski, second by Christensen, to approve Resolution No. 15173. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 11. APPROVE/DENY PANDEMIC RESPONSE AND CONTINUITY OF OPERATIONS PLAN Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that as the CITY CO UNCIL MINUTES June 9, 2020 City has gone through the COVID-19 pandemic, time has been used to look at policies the City had in place, or didn't have in place, and evaluated what was in need of being updated and/or established. One policy that was updated was the Pandemic Response and Continuity of Operations Plan. The last time the Pandemic Response plan was addressed was in 2007. The City did not have in place a Continuity of Operations Plan and it is included with the Pandemic Response plan. Mr. Jaunich noted that a revised document was handed out this evening with a few revisions to the document. Motion by Christensen, second by Cook, to approve Pandemic Response and Continuity of Operations Plan. Council Member Cook asked if anything specific for the Council needs to be address in this plan. Mr. Jaunich noted that this is more departmental and other documents address Council -related items such as the Council Bylaws. Mr. Jaunich noted it is important to maintain flexibility with the policy to address other types of pandemics. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 12. APPROVE/DENY CITY POLICY 3.34 — TELEWORK POLICY Matt Jaunich, City Administrator, explained that with the current pandemic, a primary message has been that any Minnesotan, including all critical sector workers, who can work from home must do so. City Administration has allowed a number of City employees to work from home which has necessitated the need to adopt a policy to address the specifics of telework. The policy addresses temporary flexible work environment arrangements as part of the City's strategy to continue the City operations during a pandemic or other emergency situations. The policy can also be amended in the future to allow telework in non -emergency situations if it meets the operational needs of the city. Motion by Czmowski, second by Cook, to approve Policy 3.34 — Telework Policy. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 15174 - TEMPORARILY RESTRICTING USE OF CERTAIN PARKS ON JUNE 21, 2020 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the Hutchinson Jaycees are currently preparing to host a fireworks display as part of a limited Water Carnival celebration. Both the City of Hutchinson and the Hutchinson Jaycees are encouraging people not to congregate to help stop the spread of COVID-19. In an effort to assist in the potential for large gatherings, it has been suggested to close the parks directly surrounding where the fireworks would be displayed. These parks would include Oddfellows, AFS, West River/Masonic West and Riverside. Campers who have reserved spots would be exempt. The closing would be from 8:00 pm to 12:00 a.m. on June 21, 2020. Along with closing the parks, staff would also be encouraging proper social distancing measures be met, people remain in their vehicles whenever possible and that gatherings are limited to private property. Mayor Forcier and Council Member Sebesta expressed that they do not feel there will be an issue with congestion or social distancing issues. And perhaps people will congregate elsewhere to watch fireworks if the parks are closed. Council Member Sebesta expressed that perhaps the Council would 11 CITY CO UNCIL MINUTES June 9, 2020 be overstepping its boundaries for restricting use of the parks. Council Member Czmowski noted he will be abstaining from discussion and voting due to his previous relationship with the Water Carnival committee. Mayor Forcier commented that with the groups of people out shopping, he has realized that most people take precautions and are respectful of distancing from others. Council Member Christensen noted that outdoor gatherings of 250 is now allowed by the governor, however she feels that more than 250 people will gather to watch the fireworks, especially with so little going on. Council Member Christensen encouraged viewers to wear masks and socially distance should the parks be kept open for viewing. Council Member Cook noted that the Jaycee Commodore expressed that he appreciated the City restricting access to parks for viewing the fireworks to be respectful of public health. Motion by Cook, second by Christensen, with Czmowski abstaining, to approve Resolution No. 15174. Roll call vote was taken: Cook — aye; Sebesta — nay; Christensen — nay; Forcier — nay. Motion failed 3 to 1. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Economic Development Authority Board Minutes from April 22, 2020 MISCELLANEOUS 15. STAFF UPDATES Chief Gifferson — Chief Gifferson noted that the police department is on enhanced enforcement of the hands free law. Council Member Cook asked Chief Gifferson what discussions or protocols are enhanced in light of the issues the Minneapolis Police Department is having. The chief noted that those discussions are always ongoing and being addressed. Kent Exner — Mr. Exner recognized that WWTF staff received a Certificate of Commendation from the MPCA. Mr. Exner spoke about the use of the Shopko parking lot being used as a detour for the Main Street/Hwy 15 reconfiguration. He also provided a general update on the project. Dolf Moon — Mr. Moon provided an update on PRCE activities, as well as the Event Center usage and the Rec Center roofing/facade project. Matt Jaunich — Mr. Jaunich spoke about candidate filings that closed on June 2, 2020. He noted that Seat 3 will be on the primary election ballot due to having five candidates file. Mr. Jaunich also noted that the marketing/branding project is still progressing and a presentation should be made to the Council at one of the July meetings. Mr. Jaunich provided an update on the public library — they are upgrading their library material pick up to on -demand therefore patrons do not need an appointment any longer to pick up materials. The building is not open to the public as of yet, however patrons should call the library with any questions. Mr. Jaunich lastly provided an update on the aquatic center. He noted that the governor has allowed for public pools to be open at 50% capacity, with a maximum of 250. The Hutchinson aquatic center has a capacity of 750 people. 250 people is 33-34% capacity. In addition, there are requirements/guidelines for pool operators to be open and in compliance. One issue is that staff would need to increase by approximately 20%, however capacity would only be at 33%. Social CITY CO UNCIL MINUTES June 9, 2020 distancing would have to be maintained in the pool, on the pool deck, in the locker rooms, etc. Therefore, operationally, it would be nearly impossible for the aquatic center to be open and will be closed for the summer. He noted that the DMV is open by appointment only. 16. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook noted that it had been suggested to add picnic tables near Little Crow and/or Girl Scout park to look out over the river while users may want to eat lunch. He also asked what it might take to get the fountain in the river back up and running. Mr. Jaunich explained that the old fountain was not able to be repaired and was disabled. Staff is looking at other options to install a new one, but perhaps not until the summer construction season is over. Mr. Jaunich noted that adding picnic tables to some parks will be no issue. Council Member Christensen asked that trash receptacles be added where the picnic tables are added as well. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 7:15 p.m. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator