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04-28-2020 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 28, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Mary Christensen and Dave Sebesta. Members were present via electronic means. Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Czmowski, to approve agenda as presented. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — River at MSP Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15162 — Resolution Accepting $60.00 Donation from Roger and Mary Mies for Law Enforcement Memorial Park Motion by Cook, second by Sebesta, to approve Resolution No. 15162. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 14, 2020 Motion by Cook, second by Christensen, to approve minutes as presented. Roll call vote was CITY CO UNCIL MINUTES April 28, 2020 taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution 15163 — Resolution Calling for a Public Hearing on the Proposed Adoption of a Modification to the Development Program for Development District No. 4 and the Proposed Establishment of Tax Increment Financing District No. 4-21 and the Adoption of a Tax Increment Financing Plan Therefor (b) Consideration for Approval of Items for Airport Area Utility Extensions — Letting No. 4, Project No. 20-04 1. Resolution No. 15164 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15165 - Resolution Receiving Report and Calling Hearing on Improvement (c) Consideration for Approval of Resolution No. 15166 — Resolution Adopting Findings of Fact and Reasons for Approval of a Conditional Use Permit for a Storage Building Located at 720 Airport Road, Upper Midwest A/C Club, Applicant with Favorable Planning Commission Recommendation (d) Consideration for Approval of Resolution No. 15167 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary and Final Plat for White Hawk Village Second Addition with Favorable Planning Commission Recommendation (e) Consideration for Approval of City Alley 440 Improvements (VFW Location) (f) Consideration for Approval of Century Avenue SE Water Main Reconfiguration (g) Consideration for Approval of South Grade Road (School to Dale) Bituminous Overlay (h) Consideration for Approval of City Letter of Support — US Highway 212 Federal Discretionary Grant Programs Application (i) Appointments/Reappointments to Boards and Commissions 1. Appointment of Nicole Grobe to Hutchinson Housing & Redevelopment Authority Board to August 2025 2. Appointment of Julie Lofdahl to Library Board to April 2023 3. Reappointment of Carolyn Ulrich to Library Board to April 2023 4. Appointments to Sustainability Board - Nathan Winter to May 2021 - John Lofdahl to May 2022 - Andy Nissen to May 2023 - Jeremy Carter to May 2021 - Steve Cook — Council Representative 2 CITY CO UNCIL MINUTES April 28, 2020 0) Claims, Appropriations and Contract Payments — Register A Items 7(c) and 7(g) were pulled for separate discussion. Motion by Czmowski, second by Cook, to approve Consent Agenda I with the exception of the items noted above. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. Item 7(c) had further discussion. Council Member Cook commented that the plans show a gravel driveway and referenced that that should really be paved but did not have the same reference to the parking lot. Council Member Cook noted that he had spoken to Planning Director Dan Jochum about this. Mr. Jochum noted that an additional condition could be placed on the Conditional Use Permit that both the driveway and the parking lot need to paved with an improved surface. Motion by Cook, second by Czmowski., to approve Item 7(c) with the additional condition added to the Conditional Use Permit. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. Item 7(g) had further discussion. Council Member Cook asked when this project will be done. John Olson, Public Works Manager, noted that it will be determined on the contractor's schedule. The majority of the project will be done under traffic with some portions being completed close to traffic. Motion by Cook, second by Christensen, to approve Item 7(g). Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Cook, second by Sebesta, with Forcier and Czmowski abstaining, to approve Consent Agenda IL Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 9. DISCUSSION OF AMENDING CHAPTER 112 — LIQUOR REGULATIONS — TO ALLOW HOTELS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that Cobblestone Hotel & Suites has requested that the Council consider amending City code to allow CITY CO UNCIL MINUTES April 28, 2020 issuing on -sale intoxicating liquor licenses to hotels, as allowed by state law. City code currently only allows on -sale intoxicating licenses to be issued to restaurants and clubs, however state law allows cities to issue licenses to hotels and other establishments. Council Member Cook suggested that if this was granted he recommended only allowing sales to hotel guests and their guests. Mr. Jaunich noted that the definition of hotel according to the state liquor statute is an establishment where food and lodging are regularly furnished to transients and which has a dining room serving the general public at tables and having facilities for seating at least 30 guests at one time. Deb Brewer, Cobblestone Hotel & Suites General Manager, presented before the Council. Ms. Brewer explained the hotels hours and noted that currently nothing is being served at the hotel (coffee, breakfast, etc.). Council Member Christensen asked if the liquor would be sold to guests only. Ms. Brewer noted that the intention of the license would be an on -sale intoxicating liquor license and would be served in a dining room that is open to the general public. Ms. Brewer spoke of some food items that would be offered as part of the dining room/lounge. Council Member Cook again suggested only serving to guests and guests of guests. Mayor Forcier and other council members were in favor of adding hotels to the establishments that may be issued on -sale intoxicating liquor licenses. Staff will draft an ordinance for the Council to consider in amending Chapter 112 to allow hotels to be issued on -sale intoxicating liquor licenses. 10. DISCUSSION OF REFUNDING LICENSE FEES Mayor Gary Forcier suggested that perhaps the Council should consider issuing prorated refunds to those businesses that were issued licenses for this year and now have been closed due to the COVID- 19 pandemic. All Council Members were in favor of refunding prorated license fees to those businesses that have been effected. Mr. Jaunich noted that staff can draft a Resolution for the Council to consider at its next meeting authorizing issuing prorated license refunds to businesses. 11. HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT Tom Gifferson, Police Chief, presented before the Council. Chief Gifferson noted that the annual report was included in the Council packet and asked if the Council had any questions on the annual report. Chief Gifferson fielded questions related to statistics on specific crimes and mental health issues. Chief Gifferson also reviewed the hands -free law that was implemented in August. Chief Gifferson spoke about accomplishments related to establishment of a department Facebook page along with upgrades to necessary equipment. Chief Gifferson noted that one of the most important goals of his 11 CITY CO UNCIL MINUTES April 28, 2020 for the department was officer wellness — physically, psychologically, emotionally and financially. A major goal for 2020 is the new police facility — design and construction implementation, along with improvements to the regional training facility. Discussion was also held regarding potentially purchasing a speed trailer in 2020 — which would gauge speed limits, traffic counts and speed counts. UNFINISHED BUSINESS 12. APPROVE/DENY ORDINANCE NO. 20-812 - AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY CODE SECTION 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE TH 15/1\4AIN STREET RECONSTRUCTION PROJECT (SECOND READING AND ADOPTION) Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that this ordinance allows for exemptions to the noise ordinance for the TH15/1\4ain Street reconstruction project. Essentially, this ordinance allows for work and associated noise to begin at 7:00 a.m. on Saturdays and allow for noise exemptions related to concrete work. Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance No. 20-812. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. NEW BUSINESS 13. APPROVE/DENY PURCHASE OF "EGGSPERT" FOR PERMANENT DISPLAY AT HUTCHINSON PUBLIC LIBRARY Council Member Steve Cook spoke before the Council. Council Member Cook explained that the Public Arts Commission is requesting that the City purchase "Eggspert" which is an art piece that was included in the Sculpture Stroll this year. "Eggspert" would be permanently displayed at the Hutchinson Public Library. The sale price is $14,000, however per the Sculpture Stroll artist agreement, the city receives a 25% commission on each piece sold. As a result, the City's price would be $10,500 and the funds would come from the Public Arts account. Motion by Czmowski, second by Christensen, to approve purchase of "Eggspert" for permanent display at Hutchinson Public Library. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — nay. Motion carried 4 to 1. Council Member Cook noted that the COVID-19 pandemic has had an effect on Hutchinson's Sculpture Stroll and other strolls throughout the region. Cook noted that two pieces were supposed to come to Hutchinson this year and now will not be. The Public Arts Commission decided to an extend an offer for the art pieces that are currently at The Depot, "The Farmer" and "The Flying Dutchmen" that is along the trail to remain for another year due to this. CITY CO UNCIL MINUTES April 28, 2020 14. RESOLUTION NO. 15161 - DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the City Council must formally declare its intent to reimburse incurred improvement expenditures with bond proceeds as required by the IRS. The majority of this year's reimbursement is attributed to the Hwy 15/1\4ain Street reconstruction. The estimated reimbursement amount is $2,000,000. That amount is based on the City's prepayment of improvement costs to MnDOT and an estimate for potential costs incurred for the Civil Air Patrol and Alley 457 projects. Motion by Cook, second by Czmowski, to approve Resolution No. 15161. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Liquor Hutch Quarterly Report (b) City of Hutchinson Financial Report and Investment Report for March 2020 (c) Hutchinson Housing & Redevelopment Authority Board Minutes from March 17, 2020 and March 27, 2020 (d) Planning Commission Minutes from February 18, 2020 MISCELLANEOUS 16. STAFF UPDATES Kent Exner — Mr. Exner spoke about installation of a streetlight at Hwy 22/5th Avenue South that has been discussed in the past. Mr. Exner explained that after a lengthy process with MnDOT, a light will be installed in the next couple of weeks. Mr. Exner also spoke briefly about the TH15/1\4ain Street improvements that are going on. Mr. Exner also spoke about the phase schedules on the Main Street project. Council Member Cook also mentioned that he had read that a roundabout was approved to be constructed at Hwy 7/County Road 1. Chief Gifferson — Mayor Forcier noted that he had been asked by a resident about a stop sign being installed at Adams Street and Second Avenue South due to the Main Street reconstruction. Chief Gifferson noted that his department monitored this intersection over the weekend and at most there were 6-8 cars stacked up at one time and they did not take long to clear out once traffic was clear. Chief Gifferson encouraged motorists to use the 5th Avenue/Adams Street intersection since it is already traffic -controlled. Council Member Cook spoke about the Franklin/V Avenue NW intersection and suggested that the stop sign be placed to east/west traffic during the construction time. Chief Gifferson suggested leaving the stop sign as is due to increased truck traffic on Franklin Street. Kent Exner also suggested leaving the stop sign as is for now and eventually all of the stop sign locations/directions should be reviewed holistically. CITY CO UNCIL MINUTES April 28, 2020 Chief Gifferson also provided a Stay at Home update — He noted that the department's park patrol has been out and have observed that people are using parks but are not using playground structures. Matt Jaunich — Mr. Jaunich noted that candidate filing opens May 5th for those interested in filing for mayor or council member. He also noted that staff continues to work on projects such as the branding project, the police facility, and updated stay at home order preparations. 17. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook asked if there are any budget issues related to COVID-19. Mr. Jaunich noted that the City is not seeing any issues to date, however he and the Finance Director will be doing monthly reports on revenue loss and expense increases to monitor any issues. Mary Christensen — Council Member Christensen thanked all of the teachers that have been teaching online/virtually and the challenge it is for teachers and students. Gary Forcier — Mayor Forcier reminded residents to complete their Census surveys and he cautioned residents again about scams. ADJOURNMENT Motion by Czmowski, second by Forcier, to adjourn at 7:00 p.m. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. ATTEST: Gary T. Forcier Matthew Jaunich Mayor City Administrator 7