04-14-2020 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, APRIL 14, 2020
EVENT CENTER
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Mary Christensen (via electronic means) and Dave Sebesta. Others present were Matt Jaunich, City
Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Item 7(a) can be pulled from the agenda as the parade
has been cancelled for this year.
Motion by Sebesta, second by Cook, to approve agenda with the change as noted. Roll call vote was
taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
2. INVOCATION — River at MSP Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 24, 2020
(b) Special Meeting of March 31, 2020
Motion by Cook, second by Sebesta, to approve minutes as presented. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
CITY COUNCIL MINUTES April 14, 2020
OWN rIMMM D
(b) Consideration for Approval of Relay for Life Event at Masonic West River Park on August 8-9,
2020
(c) Consideration for Approval of McLeod County Sno Pros Camping Event at West River Park on
August 17-18, 2020
(d) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests
(e) Consideration for Approval of Resolution No. 15158 — Resolution Amending Resolution No.
15041 Establishing Income Guidelines and Asset Limitations for Senior Citizens 65 Years or
Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments
and Senior Citizens Reduced Refuse Rate
(f) Consideration for Approval of Items for Airport Area Utility Extensions (Letting No. 4, Project
No. 20-04)
1. Resolution No. 15159 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15160 - Resolution Receiving Report and Calling Hearing on Improvement
(g) Consideration for Approval of Engineering Services Agreement with Nero Engineering —
Wastewater Treatment Facility Headworks Preliminary Design
(h) Consideration for Approval of Southwest Metro Drug Task Force 2020 Joint Point Powers
Agreement
(i) Claims, Appropriations and Contract Payments — Register A
Items 7(b), 7(c), 7(d) and 7(f) were pulled for separate consideration.
Motion by Czmowski, second by Sebesta, to approve Consent Agenda I with the exception of the
items noted above. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye;
Christensen — aye; Forcier — aye. Motion carried unanimously.
Items 7(b), 7(c) and 7(d) were discussed.
Matt Jaunich, City Administrator, noted that these events are scheduled for this summer. He
suggested that if the State of Minnesota still has Stay -at -Home orders in place, or other
restrictions/limitations in place, that the Council consider approving these items contingent upon
them having the authority to revoke/cancel them due to such orders/restrictions.
Motion by Cook, second by Forcier, to approve Items 7(b), 7(c) and 7(d) contingent on
CDC/MDH/State of Minnesota orders, restrictions, guidelines pertaining to gatherings and
authorizing the Council to revoke/cancel these events should such orders/restrictions be in place
at the time the events are scheduled. Roll call vote was taken: Cook — aye; Czmowski — aye;
Sebesta — aye; Christensen — aye; Forcier — aye.
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CITY COUNCIL MINUTES April 14, 2020
Item 7(f) had further discussion.
Matt Jaunich noted that a revised Resolution No. 15160 had been distributed this evening
changing the public hearing location from the City Center to the Event Center since the Council
meetings will be held at the Event Center for the foreseeable future.
Motion by Cook, second by Christensen, to approve Item 7(f). Roll call vote was taken: Cook —
aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Matt Jaunich noted that a revised Register B was distributed this evening as Council Member
Czmowski had a refund issued to his that was originally included on Register A and has been
moved to Register B.
Motion by Christensen, second by Cook, with Forcier and Czmowski abstaining, to approve
Consent Agenda IL Roll call vote was taken: Cook — aye; Sebesta — aye; Christensen — aye.
Motion carried unanimously.
PUBLIC HEARINGS — NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY LABOR AGREEMENT BETWEEN THE CITY AND MINNESOTA PUBLIC
EMPLOYEES ASSOCIATION
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this is the
union contract between the City and the police officers' union. Mr. Jaunich outlined the changes to
the contract which include: went from three year contract to two year; special event pay/work in case
of cancellation within 24 hours; shift differential pay for night shift; minimum pay if court is cancelled
after 5:00 p.m. when employee is required to testify; and 2% adjustment to pay grid. Mr. Jaunich
noted that the agreement has been approved by the labor union and the negotiation committee.
Motion by Sebesta, second by Czmowski, to approve labor agreement between the City and
Minnesota Public Employees Association. Roll call vote was taken: Cook — aye; Czmowski — aye;
Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously.
10. APPROVE/DENY ORDINANCE NO. 20-812 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY CODE SECTION 92.018 PERTAINING TO HOURS
OF CONSTRUCTION DURING THE TH 15/1\4AIN STREET RECONSTRUCTION PROJECT
(FIRST READING, SET SECOND READING FOR APRIL 28, 2020)
CITY COUNCIL MINUTES April 14, 2020
Kent Exner, City Engineer, explained that the ordinance for consideration is to allow construction
work to begin on the Main Street/TH 15 project at 7:00 a.m. and to allow for noise related to
concrete sawing. Mr. Exner noted that the contractor would like permission to begin at 7:00 a.m.
this Saturday to accommodate for required work that needs to be done according to the project
schedule. Mr. Exner noted that a notice to property owners of the adjusted hours will be
communicated.
Motion by Cook, second by Czmowski, to set second reading and adoption of Ordinance No. 20-812
for April 28, 2020, and to allow contractor to adjust hours this Saturday, April 18, 2020. Roll call
vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye.
Motion carried unanimously.
11. APPROVE/DENY ORDINANCE NO. 20-813 — AN ORDINANCE EXTENDING LOCAL STATE
OF EMERGENCY
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that on March 24,
2020, the Council approved Ordinance 20-811 declaring a local emergency. That emergency was put
in effect for 30 days and expires on April 24, 2020. Because the next Council meeting isn't scheduled
until April 28, 2020, an ordinance extending the local state of emergency is before the Council for
consideration. This ordinance will extend the local state of emergency to May 30, 2020, to coincide
with the Governor's order(s) that are in place. Mr. Jaunich reminded the Council that the local
emergency declaration simply allows for more tools/resources for the City to use when it comes to
financing, purchasing, employees, etc.
Motion by Cook, second by Czmowski, to approve Ordinance No. 20-813. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) EDA Board Minutes from February 26, 2020
MISCELLANEOUS
13. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that the spring cleanup for white goods scheduled for this month has
been postponed to June. Mr. Jaunich also noted that the City is closing on the EconoFoods property
tomorrow, which is the site for the new police station.
Kent Exner — Mayor Forcier asked Mr. Exner if the phases on the Main Street project could be revised
since so many businesses are closed. Mr. Exner noted that the schedule has been set by MnDOT and the
contractor's schedule/work load so most likely will not be able to be adjusted. Mr. Exner explained that
at the last meeting it was discussed to look into installing footings in certain locations on the Main Street
projects for potential installation of future artwork. The quotes for the footings came in at
$4200/location and there are four locations. With the pillars being quoted at $5800, the pillars were
removed from the project. The footings being considered are also cost -prohibitive so they will not be
installed either. Council Member Cook noted that the Public Arts Commission would still like to use the
four locations identified for art so are researching other options for the artwork to be installed
on/adhered to.
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CITY COUNCIL MINUTES April 14, 2020
Tom Gifferson — Chief Gifferson spoke about the Southwest Minnesota Drug Task Force and the work
it does. Chief Gifferson noted that HPD has one officer/agent on the task force so therefore they do not
have to pay the dues associated with being part of the task force.
Tom Kloss — Mr. Kloss, Information Technology Director, presented before the Council. Mr. Kloss
explained that tonight's meeting was the first meeting being held where four Council Members were in
attendance at the Event Center and Council Member Christensen was attending via electronic means and
HCVN was attempting to broadcast from their office on Hassan Street. Although testing of all of the
equipment and electronic means went without failure earlier, tonight's meeting had several issues related
to sound, microphones, broadcasting, delays, feedback, etc. Mr. Kloss noted that if the Council would
like to continue to hold their meetings at the Event Center during the COVID-19 pandemic, the City will
have to purchase upgraded equipment to do so. In the alternative, the entire Council could attend the
meetings virtually through electronic means. Required staff would then attend the meetings in the
Council Chambers which has the equipment required for attendance via electronic means and
broadcasting for HCVN. Discussion was held regarding pros and cons of continuing at the Event Center
in person and continuing meetings virtually. Upon discussion, the Council determined that the best
method to continue with meetings is for the council members to attend virtually and the meetings be held
at City Center in the Council Chambers. This method is much easier for technology issues and
broadcasting by HCVN. Kent Exner, City Engineer, noted that the public hearing that was scheduled
tonight for May 12, 2020, at the Event Center will be rescheduled to May 26, 2020, and the location will
be changed to the City Center. Mr. Exner noted that the public hearing only involves one property
owner, so therefore large attendance of the public hearing will be highly unlikely, if any attendance at all.
Motion by Sebesta, second by Cook, to hold upcoming City Council meetings at the City Center in the
Council Chambers with council members attending via electronic means. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
14. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook noted that People's Choice voting has ended on the Sculpture
Stroll pieces. "Eggspert" was the winning sculpture. This piece is located at the library. Council
Member Cook noted that the Public Arts Commission will be requesting at an upcoming meeting
that the City purchase this piece to keep it at the library permanently.
Mary Christensen — Council Member Christensen thanked all service personnel, emergency
responders and front line workers for the work they do, especially during these unprecedented times
with the COVID-19 pandemic.
ADJOURNMENT
Motion by Christensen, second by Sebesta, to adjourn at 6:30 p.m. Roll call vote was taken: Cook
— aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator