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cp05-12-20HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, MAY 12, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Maranatha House of Prayer
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15168 — Resolution Accepting $50.00 Donation from Bruce and Gladys Lickfelt
for Law Enforcement Memorial Park
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 28, 2020
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of 2020 City Street Repairs
(b) Consideration for Approval of 2020 Sewer Lining
(c) Consideration for Approval of Developers Agreement for White Hawk Village Second Addition
(d) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
CITY COUNCIL AGENDA —May 12, 2020
8. APPROVE/DENY ISSUING OFF -SALE 3.2 MALT LIQUOR LICENSE TO COBORNS INC.
(CASH WISE AND HOLIDAY STORES)
purpose of t is portion of the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY ANNUAL REPORT
10. REVIEW OF FEDERAL AID PROJECT MEMORANDUM FOR TH 7/22 AND MONTANA
STREET CROSSING IMPROVEMENTS PROJECT
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY FUNDING REQUEST FROM HUTCHINSON CENTER FOR THE ARTS
(RENEWAL OF $45,000 THREE-YEAR GRANT)
12. APPROVE/DENY ORDINANCE NO. 20-814 - AN ORDINANCE AMENDING CHAPTER 112 —
LIQUOR REGULATIONS — TO ALLOW HOTELS
13. APPROVE/DENY RESOLUTION NO. 15169 - RESOLUTION AUTHORIZING ISSUING PRO-
RATED LICENSE FEES
14. APPROVE/DENY REVISIONS TO VEHICLE AND EQUIPMENT POLICY
15. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 26, 2020, AT 4:00 P.M.
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Economic Development Authority Board Minutes from March 25, 2020
NHSCELLANEOUS
17. STAFF UPDATES
18. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
CITY OF HUTCHINSON
RESOLUTION NO. 15168
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Bruce & Gladys Lickfelt $50.00 5/4/2020
WHEREAS, such donation has been contributed to the Hutchinson Police department
towards the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 12th day of May 2020.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, APRIL 28, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad
Czmowski, Mary Christensen and Dave Sebesta. Members were present via electronic means.
Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City
Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Czmowski, to approve agenda as presented. Roll call vote
was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye.
Motion carried unanimously.
2. INVOCATION — River at MSP Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15162 — Resolution Accepting $60.00 Donation from Roger and Mary Mies for
Law Enforcement Memorial Park
Motion by Cook, second by Sebesta, to approve Resolution No. 15162. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 14, 2020
Motion by Cook, second by Christensen, to approve minutes as presented. Roll call vote was
taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
CITY COUNCIL MINUTES April 28, 2020
carried unanimously.
CONSENT AGENDA
77-
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution 15163 — Resolution Calling for a Public Hearing on the
Proposed Adoption of a Modification to the Development Program for Development District No. 4
and the Proposed Establishment of Tax Increment Financing District No. 4-21 and the Adoption of a
Tax Increment Financing Plan Therefor
(b) Consideration for Approval of Items for Airport Area Utility Extensions — Letting No. 4, Proj ect No.
20-04
1. Resolution No. 15164 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15165 - Resolution Receiving Report and Calling Hearing on Improvement
(c) Consideration for Approval of Resolution No. 15166 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Conditional Use Permit for a Storage Building Located at 720
Airport Road, Upper Midwest A/C Club, Applicant with Favorable Planning Commission
Recommendation
(d) Consideration for Approval of Resolution No. 15167 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Preliminary and Final Plat for White Hawk Village Second
Addition with Favorable Planning Commission Recommendation
(e) Consideration for Approval of City Alley 940 Improvements (VFW Location)
(f) Consideration for Approval of Century Avenue SE Water Main Reconfiguration
(g) Consideration for Approval of South Grade Road (School to Dale) Bituminous Overlay
(h) Consideration for Approval of City Letter of Support — US Highway 212 Federal Discretionary
Grant Programs Application
(i) Appointments/Reappointments to Boards and Commissions
1. Appointment of Nicole Grobe to Hutchinson Housing & Redevelopment Authority Board to
August 2025
2. Appointment of Julie Lofdahl to Library Board to April 2023
3. Reappointment of Carolyn Ulrich to Library Board to April 2023
4. Appointments to Sustainability Board
- Nathan Winter to May 2021
- John Lofdahl to May 2022
- Andy Nissen to May 2023
- Jeremy Carter to May 2021
- Steve Cook — Council Representative
(j) Claims, Appropriations and Contract Payments — Register A
2
CITY COUNCIL MINUTES April 28, 2020
Items 7(c) and 7(g) were pulled for separate discussion.
Motion by Czmowski, second by Cook, to approve Consent Agenda I with the exception of the
items noted above. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye;
Christensen — aye; Forcier — aye. Motion carried unanimously.
Item 7(c) had further discussion. Council Member Cook commented that the plans show a
gravel driveway and referenced that that should really be paved but did not have the same
reference to the parking lot. Council Member Cook noted that he had spoken to Planning
Director Dan Jochum about this. Mr. Jochum noted that an additional condition could be placed
on the Conditional Use Permit that both the driveway and the parking lot need to paved with an
improved surface.
Motion by Cook, second by Czmowski., to approve Item 7(c) with the additional condition
added to the Conditional Use Permit. Roll call vote was taken: Cook — aye; Czmowski — aye;
Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously.
Item 7(g) had further discussion. Council Member Cook asked when this project will be done.
John Olson, Public Works Manager, noted that it will be determined on the contractor's
schedule. The majority of the project will be done under traffic with some portions being
completed close to traffic.
Motion by Cook, second by Christensen, to approve Item 7(g). Roll call vote was taken: Cook —
aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Cook, second by Sebesta, with Forcier and Czmowski abstaining, to approve Consent
Agenda II. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen —
aye; Forcier — aye. Motion carried unanimously.
PUBLIC HEARINGS — NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
9. DISCUSSION OF AMENDING CHAPTER 112 —LIQUOR REGULATIONS —TO ALLOW
HOTELS
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that
Cobblestone Hotel & Suites has requested that the Council consider amending City code to allow
issuing on -sale intoxicating liquor licenses to hotels, as allowed by state law. City code currently
only allows on -sale intoxicating licenses to be issued to restaurants and clubs, however state law
CITY COUNCIL MINUTES April 28, 2020
allows cities to issue licenses to hotels and other establishments.
Council Member Cook suggested that if this was granted he recommended only allowing sales to
hotel guests and their guests. Mr. Jaunich noted that the definition of hotel according to the state
liquor statute is an establishment where food and lodging are regularly furnished to transients and
which has a dining room serving the general public at tables and having facilities for seating at least
30 guests at one time.
Deb Brewer, Cobblestone Hotel & Suites General Manager, presented before the Council. Ms.
Brewer explained the hotels hours and noted that currently nothing is being served at the hotel
(coffee, breakfast, etc.).
Council Member Christensen asked if the liquor would be sold to guests only. Ms. Brewer noted
that the intention of the license would be an on -sale intoxicating liquor license and would be served
in a dining room that is open to the general public. Ms. Brewer spoke of some food items that would
be offered as part of the dining room/lounge.
Council Member Cook again suggested only serving to guests and guests of guests. Mayor Forcier
and other council members were in favor of adding hotels to the establishments that may be issued
on -sale intoxicating liquor licenses.
Staff will draft an ordinance for the Council to consider in amending Chapter 112 to allow hotels to
be issued on -sale intoxicating liquor licenses.
10. DISCUSSION OF REFUNDING LICENSE FEES
Mayor Gary Forcier suggested that perhaps the Council should consider issuing prorated refunds to
those businesses that were issued licenses for this year and now have been closed due to the
COVID-19 pandemic. All Council Members were in favor of refunding prorated license fees to
those businesses that have been effected.
Mr. Jaunich noted that staff can draft a Resolution for the Council to consider at its next meeting
authorizing issuing prorated license refunds to businesses.
11. HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT
Tom Gifferson, Police Chief, presented before the Council. Chief Gifferson noted that the annual
report was included in the Council packet and asked if the Council had any questions on the annual
report.
Chief Gifferson fielded questions related to statistics on specific crimes and mental health issues.
Chief Gifferson also reviewed the hands -free law that was implemented in August. Chief Gifferson
spoke about accomplishments related to establishment of a department Facebook page along with
upgrades to necessary equipment. Chief Gifferson noted that one of the most important goals of his
for the department was officer wellness — physically, psychologically, emotionally and financially.
A major goal for 2020 is the new police facility — design and construction implementation, along
.19
CITY COUNCIL MINUTES April 28, 2020
with improvements to the regional training facility. Discussion was also held regarding potentially
purchasing a speed trailer in 2020 — which would gauge speed limits, traffic counts and speed
counts.
UNFINISHED BUSINESS
12. APPROVE/DENY ORDINANCE NO. 20-812 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY CODE SECTION 92.018 PERTAINING TO HOURS
OF CONSTRUCTION DURING THE TH 15/MAIN STREET RECONSTRUCTION PROJECT
(SECOND READING AND ADOPTION)
Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that this
ordinance allows for exemptions to the noise ordinance for the TH15/Main Street reconstruction
project. Essentially, this ordinance allows for work and associated noise to begin at 7:00 a.m. on
Saturdays and allow for noise exemptions related to concrete work.
Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance
No. 20-812. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen —
aye; Forcier — aye. Motion carried unanimously.
NEW BUSINESS
13. APPROVE/DENY PURCHASE OF "EGGSPERT" FOR PERMANENT DISPLAY AT
HUTCHINSON PUBLIC LIBRARY
Council Member Steve Cook spoke before the Council. Council Member Cook explained that the
Public Arts Commission is requesting that the City purchase "Eggspert" which is an art piece that
was included in the Sculpture Stroll this year. "Eggspert" would be permanently displayed at the
Hutchinson Public Library. The sale price is $14,000, however per the Sculpture Stroll artist
agreement, the city receives a 25% commission on each piece sold. As a result, the City's price
would be $10,500 and the funds would come from the Public Arts account.
Motion by Czmowski, second by Christensen, to approve purchase of "Eggspert" for permanent
display at Hutchinson Public Library. Roll call vote was taken: Cook — aye; Czmowski — aye;
Sebesta — aye; Christensen — aye; Forcier — nay. Motion carried 4 to 1.
Council Member Cook noted that the COVID-19 pandemic has had an effect on Hutchinson's
Sculpture Stroll and other strolls throughout the region. Cook noted that two pieces were supposed
to come to Hutchinson this year and now will not be. The Public Arts Commission decided to an
extend an offer for the art pieces that are currently at The Depot, "The Farmer" and "The Flying
Dutchmen" that is along the trail to remain for another year due to this.
14. RESOLUTION NO. 15161 - DECLARING THE OFFICIAL INTENT OF THE CITY OF
HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS
OF BONDS TO BE ISSUED BY THE CITY
5
CITY COUNCIL MINUTES April 28, 2020
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the City
Council must formally declare its intent to reimburse incurred improvement expenditures with bond
proceeds as required by the IRS. The majority of this year's reimbursement is attributed to the Hwy
15/Main Street reconstruction. The estimated reimbursement amount is $2,000,000. That amount is
based on the City's prepayment of improvement costs to MnDOT and an estimate for potential costs
incurred for the Civil Air Patrol and Alley 957 projects.
Motion by Cook, second by Czmowski, to approve Resolution No. 15161. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Liquor Hutch Quarterly Report
�b) City of Hutchinson Financial Report and Investment Report for March 2020
c) Hutchinson Housing & Redevelopment Authority Board Minutes from March 17, 2020 and
March 27, 2020
(d) Planning Commission Minutes from February 18, 2020
NHSCELLANEOUS
16. STAFF UPDATES
Kent Exner — Mr. Exner spoke about installation of a streetlight at Hwy 22/5t' Avenue South that
has been discussed in the past. Mr. Exner explained that after a lengthy process with MnDOT, a
light will be installed in the next couple of weeks. Mr. Exner also spoke briefly about the
TH15/Main Street improvements that are going on. Mr. Exner also spoke about the phase
schedules on the Main Street project. Council Member Cook also mentioned that he had read that a
roundabout was approved to be constructed at Hwy 7/County Road 1.
Chief Gifferson — Mayor Forcier noted that he had been asked by a resident about a stop sign being
installed at Adams Street and Second Avenue South due to the Main Street reconstruction. Chief
Gifferson noted that his department monitored this intersection over the weekend and at most there
were 6-8 cars stacked up at one time and they did not take long to clear out once traffic was clear.
Chief Gifferson encouraged motorists to use the 5t' Avenue/Adams Street intersection since it is
already traffic -controlled. Council Member Cook spoke about the Franklin/1st Avenue NW
intersection and suggested that the stop sign be placed to east/west traffic during the construction
time. Chief Gifferson suggested leaving the stop sign as is due to increased truck traffic on
Franklin Street. Kent Exner also suggested leaving the stop sign as is for now and eventually all of
the stop sign locations/directions should be reviewed holistically.
Chief Gifferson also provided a Stay at Home update — He noted that the department's park patrol
has been out and have observed that people are using parks but are not using playground structures.
IN
CITY COUNCIL MINUTES April 28, 2020
Matt Jaunich — Mr. Jaunich noted that candidate filing opens May 5' for those interested in filing
for mayor or council member. He also noted that staff continues to work on projects such as the
branding project, the police facility, and updated stay at home order preparations.
17. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook asked if there are any budget issues related to COVID-19.
Mr. Jaunich noted that the City is not seeing any issues to date, however he and the Finance
Director will be doing monthly reports on revenue loss and expense increases to monitor any issues.
Mary Christensen — Council Member Christensen thanked all of the teachers that have been
teaching online/virtually and the challenge it is for teachers and students.
Gary Forcier — Mayor Forcier reminded residents to complete their Census surveys and he
cautioned residents again about scams.
ADJOURNMENT
Motion by Czmowski, second by Forcier, to adjourn at 7:00 p.m. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
7
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: 2020 Street Repairs, Purchase Req #020033
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/12/2020
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Each year, the City of Hutchinson solicits price quotes from paving contractors for street repairs. Four companies
were solicited, including Bertram Asphalt, Duininck, Inc., Knife River, and Wm. Mueller & Sons.
This year we received quotes from three companies. There can be significant variation in pricing, so we base pricing
on time, materials and equipment typically used for street repairs. Using the contractors' prices, we apply them to
some randomly selected invoices that we've received in the past to determine the contractor with the lowest price on
the majority of the selected invoices.
Wm Mueller & Sons had the lowest cost on 3/4 of the selected invoices. Bertram Asphalt had lower pricing for 1/4 of
the selected invoices and a slightly lower total cost. Duininck, Inc. had higher pricing. Knife River did not respond.
This year, Public Works staff is recommending approval of Purchase Order #020033 to Wm Mueller & Sons in the
amount of $112,000:
$ 85,000 - Streets & roadways* These totals and distribution represent average spending,
$ 1,000 - Airport generally, over the last 5 years. Streets and roadways
$ 20,000 - Water spending may not be as much, since last year the costs
$ 3,000 - Wastewater associated with frost damage repair were high.
$ 3,000 - Storm Water
$112,000 - Total
*Like last year, we anticipate needing to use the second low contractor, Bertram Asphalt, for some repairs if the
primary contractor, Wm Mueller & Sons, is not available. A separate, smaller PO is being prepared for Bertram
Asphalt.
BOARD ACTION REQUESTED:
Approve purchase order #020033 to Wm Mueller & Sons for 2020 Street Repairs
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 112,000.00
Total City Cost: $ 112,000.00 Funding Source: Operating budgets
Remaining Cost: $ 0.00 Funding Source:
Street Patching & Repair Work Conditions Price Quotes Due - 04/24/2020
1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians.
Contractor is responsible to protect uncured pavement.
2. Bituminous edges to be saw cut or milled back to sound pavement. Tack coat to be installed when patching.
3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works
facility.
4. Install to match existing mat (or a minimum of 3 inches) of 41/31 Bituminous Mix (PG 58-28) or equivalent.
5. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth
transition between existing and new pavement.
6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed
of before submitting an invoice for the work.
7. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify
City if repairs will be delayed more than two weeks.
8. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual
location identified on work requests.
Rates. Pricine and Payments
1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices
are to provide detail for each individual location.
2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on
an hourly basis.
3. All equipment rates are to include operator and fuel.
4. Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified
pricing is to be agreed upon separately.
5. Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name,
contact information, and invoice/pricing is to be included.
Wm Mueller
Bertram
Duininck
DESCRIPTION
Hourly Labor Rates
FOREMAN
$/hr
$ 95.00
$/hr
$
86.33
$/hr
$ 86.00
LABOR - GENERAL
$/hr
$ 70.00
$/hr
$
81.33
$/hr
$ 67.00
LABOR - TRAFFIC CONTROL
$/hr
$ 70.00
$/hr
$
61.00
$/hr
$ 67.00
Material Pricing
SELECT GRANULAR BORROW
Ton
$ 4.75
Ton
$
11.50
Ton
$ 5.25
RECYCLED BITUMINOUS/CONCRETE
Ton
$ 10.25
Ton
$
17.00
Ton
$ 13.00
CLASS 5 100%CRUSHED LIMESTONE
Ton
$ 11.45
Ton
$
21.50
Ton
$ 16.00
LV3/LV4 BITUMINOUS MIX (PG 58-28)
Ton
$ 60.00
Ton
$
73.00
Ton
$ 70.00
TACK OIL
Gal
$ 4.65
Gal
$
7.00
Gal
$ 3.50
TOPSOIL, SCREENED
CY
$ 13.00
CY
$
29.75
CY
$ 32.00
Houriy E[4uipment Rates
BACKHOE, CAT 320 OR EQUIVALENT
$/hr
$ 175.00
$/hr
n/a
$/hr
$ 195.00
BACKHOE, CAT 336 OR EQUIVALENT
$/hr
$ 195.00
$/hr
n/a
$/hr
$ 210.00
BACKHOE, TRACTOR -LOADER (small)
$/hr
$ 140.00
$/hr
n/a
$/hr
$ 170.00
DOZER, CAT D4 OR EQUIVALENT
$/hr
$ 160.00
$/hr
n/a
$/hr
$ 170.00
DOZER, CAT D5 OR EQUIVALENT
$/hr
$ 170.00
$/hr
n/a
$/hr
$ 170.00
DOZER, CAT D6 OR EQUIVALENT
$/hr
$ 180.00
$/hr
n/a
$/hr
$ 170.00
MOTOR GRADER
$/hr
$ 160.00
$/hr
$ 145.00
$/hr
$ 180.00
LOADER, CAT 966 OR EQUIVALENT
LOADER, CAT 970 OR EQUIVALENT
LOADER, CAT 980 OR EQUIVALENT
SKIDSTEER LOADER -MILL, HAMMER, BROOM
SKIDSTEER LOADER
DUMP TRUCK, SINGLE -AXLE
DUMP TRUCK, TANDEM OR TRI AXLE
DUMP TRUCK, QUAD OR QUINT AXLE
PAVER, LEEBOY 8515 OR EQUIVALENT
PAVER, CAT AP600D OR EQUIVALENT
PAVER, CATAP1000D OR EQUIVALENT
ROLLER, STEEL WHEEL
STREET SWEEPER, PICK UP TYPE
TRAILER, LOW BOY
Comparative Pricing for Random Invoices:
Single -axle dump
Quad/Quint axle
Steel roller
Asphalt Distributor
Skid -steer loader
Skid -steer loader w/ mill or hammer
Foreman
Labor -General
Labor -Traffic
41/31 Bituminous mix
Wm Mueller
UNIT PRICE
Bertram
UNIT PRICE
Duininck
UNIT PRIC'
$/hr
$ 174.00
$/hr
n/a
$/hr
$ 180.00
$/hr
$ 190.00
$/hr
n/a
$/hr
$ 235.00
$/hr
$ 195.00
$/hr
n/a
$/hr
$ 235.00
$/hr
$ 130.00
$/hr
$ 85.00
$/hr
$ 230.00
$/hr
$ 155.00
$/hr
$ 65.00
$/hr
$ 125.00
$/hr
$ 90.00
$/hr
n/a
$/hr
$ 125.00
$/hr
$ 95.00
$/hr
$ 102.00
$/hr
$ 125.00
$/hr
$ 106.00
$/hr
$ 115.00
$/hr
$ 135.00
$/hr
$ 320.00
$/hr
$ 135.00
$/hr
$ 445.00
$/hr
$ 385.00
$/hr
n/a
$/hr
$ 445.00
$/hr
$ 470.00
$/hr
n/a
$/hr
$ 445.00
$/hr
$ 160.00
$/hr
$ 45.00
$/hr
$ 150.00
$/hr
$ 135.00
$/hr
n/a
$/hr
$ 220.00
$/hr
$ 185.00
$/hr
$ 140.00
$/hr
$ 235.00
Wm Mueller
Bertram
Duininck
1.50
90.00
135.00
102.00
153.00
125.00
187,50
1.00
95.00
95.00
115.00
115.00
135.00
135.00
1.50
160.00
240,00
45.00
67.50
150.00
225.00
0.75
135.00
101.25
135.00
101,25
135.00
101.25
1,00
130.00
130.00
65.00
65,00
125.00
125.00
1.00
155.00
155,00
85.00
85.00
230.00
230.00
3.50
95.00
332.50
86.33
302.16
86.00
301.00
11.50
70.00
805.00
81.33
935.30
67.00
770.50
4.00
70.00
280.00
61.00
244.00
67.00
268.00
18.00
60.00
1,080.00
73.00
1,314.00
70.00
1,260.00
3,353.75
3,382.20
3,603.25
Comparative Pricing for Random Invoices:
Wm Mueller
Bertram
Duininck
Single -axle dump
4.00
90.00
360.00
102.00
408.00
12S.00
500.00
Quad/Quint axle
3.00
106.00
318.00
115.00
345.00
135.00
405.00
Quad/Quint axle
3.00
106.00
318.00
115.00
345,00
135.00
405.00
Tandem or tri-axle
3.00
95.00
285.00
102.00
306.00
125.00
375.00
Tandem or tri-axle
3.00
95.00
285.00
102.00
306.00
125.00
375.00
Leeboy 8515 Paver
2.00
320.00
640.00
135.00
270.00
445.00
890.00
Steel roller
5.00
160.00
800.00
45.00
225.00
150.00
750.00
Asphalt Distributor
2.00
135.00
270.00
135.00
270.00
135.00
270.00
Skidsteer loader
4.00
130.00
520.00
65.00
260.00
125.00
500.00
Skidsteer loader w/ mill or hammer
1.00
1SS.00
155.00
85.00
85.00
230.00
230.00
Foreman
8.00
95.00
760.00
86.33
690.64
86.00
688.00
Labor -General
50.00
70.00
3,500.00
81.33
4,066.50
67.00
3,350.00
41/31 Bituminous mix
67.00
60.00
4,020.00
73.00
4,891,00
70.00
4,690.00
Per invoice #15-385 09/12/15
12,231.00
12,468.14
13,428.00
Single -axle dump
4,50
90.00
405.00
102.00
459.00
125.00
562.50
Quad/Quint axle
3.00
106.00
318.00
115.00
345.00
135.00
405.00
Quad/Quint axle
3.00
106,00
318.00
115.00
345.00
135.00
405.00
Leeboy 8515 Paver
4.00
320.00
1,280.00
135.00
540.00
445.00
1,780.00
Steel roller
3.75
160.00
600.00
45.00
168.75
150.00
562,50
Asphalt Distributor
2.00
135.00
270.00
135.00
270.00
135,00
270.00
Skidsteer loader
3.50
130.00
455.00
65.00
227.50
125.00
437.50
Skidsteer loader w/ mill or hammer
3.50
155.00
542.S0
85.00
297.50
230.00
805.00
Lowboy trailer
1.00
185.00
185,00
140.00
140.00
235.00
235.00
Foreman
7.00
95.00
665.00
86.33
604.31
86.00
602.00
Labor -General
13.75
70.00
962.50
81.33
1,118.29
67.00
921.25
41/31 Bituminous mix
40.00
60.00
2,400.00
73.00
2,920.00
70.00
2,800.00
8,401.00
7,435.35
9,785.75
Single -axle dump
4.00
90.00
360.00
102.00
408.00
125.00
500.00
Quad/Quint axle
3.00
106.00
318.00
115.00
345.00
135.00
405,00
Quad/Quint axle
3.00
106.00
318.00
115.00
345.00
135.00
405.00
Tandem or tri-axle
3.00
95.00
285.00
102.00
306.00
125.00
375.00
Tandem or tri-axle
3.00
95.00
285.00
102.00
306.00
125.00
375.00
Leeboy 8515 Paver
2.00
320.00
640.00
135.00
270.00
445.00
890.00
Steel roller
5.00
160,D0
800.00
45.00
225.00
150.00
750.00
Asphalt Distributor
2.00
135.00
270.00
135.00
270,00
135.00
270.00
Skidsteer loader
4.00
130.00
S20.00
65,00
260.00
125,00
500.00
Skidsteer loader w/ mill or hammer
1.00
155.00
155.00
85.00
85.00
230.00
230.00
Foreman
8.00
95.00
760.00
86,33
690.64
86.00
688.00
Labor -General
50.00
70.00
3,500.00
81.33
4,066.50
67.00
3,350.00
41/31 Bituminous mix
67.00
60.00
4,020.00
73.00
4,891.00
70.00
4,690.00
12,231.00
12,468.14
13,428.00
Recommend choosing Wm Mueller & Sons, since 3 of 4
36,216.75
35,753.83
40,245.00
representative invoices were less expensive using
Wm Mueller & Sons
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HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: 2020 Sewer lining, Purchase Req #020042
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/12/2020
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Two areas in need of sewer lining were identified during other maintenance operations in 2019:
1) Sanitary sewer - Shady Ridge Rd NW rear easement sanitary sewer lines. The Shady Rdige area was identified as
having high inflow and infiltration. In 2018, Public Works staff cleaned all of the lines and inspected manholes.
These inspections led to a project in 2019 to curtain grout all of the manholes and plan for sewer main lining in 2020,
if approved, which will be followed in the next year or two with installing a full liner inside the manholes.
Costs associated with lining sanitary sewer in Shady Ridge = $52,137.53
2) Storm sewer - The pipe that runs behind homes on Lincoln Ave SW and run to a catch basin at 45 Washington Ave
W (Walt Clay residence) has been an issue for many years. In 2019, the structure at 45 Washington Ave W was
replaced, but televising inspections indicated a variety of pipe types that were in poor condition. Excavating in these
backyards, especially considering the steep grade down to the river, makes sewer lining the most economical option
to repair these storm sewer pipes.
Costs assoiated with lining storm sewer (Lincoln Ave/Washington Ave W) = $51,200.87
This year we solicited price quotes from three companies. Insituform Technologies USA, LLC provided a price of
$103,338.40 to do the work, which was within 1 % of the estimated cost. Hydro Klean and Michels did to submit a
price quote. We did learn that this job was also looked at by a company that coordinates this kind of work, so it is
likely they were involved in Insituform's price quote and in the decision by the other two companies to not price the
work.
Because the work needs to be done and because pricing was very close to the estimated cost, Public WOrks staff
recommends approval of the purchase requisition to Insituform Technologies USA, LLC in the amount of $103,338.40.
BOARD ACTION REQUESTED:
Approve purchase order #020042 to Insituform Technologies USA, LLC for 2020 Sewer lining.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 103,338.40
Total City Cost: $ 103,338.40 Funding Source: Storm-$51,200.87; Sewer-$52,137.53
Remaining Cost: $ 0.00 Funding Source:
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18" STORM SEWER: 65 LF
15" STORM SEWER: 283 LF
12" STORM SEWER: 278 LF
STORM SEWER: 626 LF
City of Hutchinson
8" VCP SANITARY SEWER: 1,307 LF
/nsituform
Technologies® USA, LLC
Date: May 1, 2020
To: City of Hutchinson, MN
John Olson
From: Tony Ostgulen
Business Development Manager
651.253.0236
Project Name: 2020 CIPP Project
Hutchinson, MN
1140 Bunker Lake Blvd NW
Anoka, MN 55303
ID#: AA3A-YVMY6R
Proposal Date: May 1, 2020
www.insituform.com
Insituform Technologies USA, LLC. herein proposes to furnish a Proposal for all labor, materials,
equipment, and services necessary to reconstruct the referenced project.
Assumptions and Qualifications
If conditions are materially different from those communicated to Insituform Technologies USA, LLC., we
reserve the right to void or renegotiate the pricing contained in this proposal.
We have based this proposal on a nominal wall thickness for the Insitutube as shown in the price. This is
based on the best available information at the time of this proposal. Existing pipe deterioration in excess of
the conditions assumed, ground water loads in excess of those assumed, or other loads or conditions may
increase the recommended thickness for all or portions of the work. Final recommendations may be
submitted to you following the completion of the preliminary TV phase of the project. Stated prices are
subject to adjustment if design changes are agreed upon.
Specific service connections will be reconnected only when written directions are received from the
Owner/Prime Contractor with an additional charge for each service connection. The Owner/Prime Contractor
will indemnify and hold Insituform Technologies USA, LLC. harmless from all claims arising from backups
and other effects of such actions or inactions from services not opened at the owner's request. In the event
that Insituform is unable to locate or reconnect a service lateral internally, the Owner/Prime Contractor will
externally reconnect the service at no cost to Insituform. Water shall be provided at no cost to Insituform
Technologies USA, LLC. for all construction phases of this project. Insituform Technologies USA, LLC. will
follow all required deposit, backflow prevention, and metering procedures.
The Owner/Prime Contractor will provide access to both ends of the line, traffic control, and point repairs if
needed. Installation can be completed after point repairs and accesses to both ends are completed.
Proposal Pricing
Item No.
Item
Unit
Est Qt3
Unit Price
Amount
I
Televising inspection (Sanitary)
LF
1307
S 3.30
S 4,313.10
2
Televising inspection (Storm)
EA
626
S 5.10
S 3,192.60
3
Mobilization
LS
1
S 10,848.60
S 10,848.60
4
Traffic Control
LS
1
S 892.40
S 892.40
5
8" CIPP Lining (Sanitary)
LS
1307
S 27.70
S 36,203.90
6
Trim Protruding Tap (Iron/Non-Iron)
EA
3
S 414.40
S 1,243.20
7
Reinstate Lateral (Any Size)
EA
30
S 85.00
S 2,550.00
8
12" CIPP Lining (Storm)
LF
278
S 60.40
S 16,791.20
9
15" CIPP Lining (Storm)
LF
283
$ 57.80
$ 16,357.40
10
18" CIPP Lining (Storm)
LF
65
S 168.40
S 10,946.00
S 103,338.40
Insituform® Proposal — Hutchinson, MN — 05 01 20
1. Installation of CIPP by Water or Steam Install/Curing as required in specifications.
2. There will be a $2500 mob charge for each additional mobilization above the 1 anticipated
mobilization for lining.
3. Insituform submits this bid based on the plans and specifications furnished to it. Insituform's
bid is expressly conditioned upon the negotiation of terms and conditions fair to Insituform.
Insituform shall have no obligation to perform and shall not be bound by its bid until the
execution of a mutually agreeable written contract.
"Insituform Technologies USA LLC will not execute a project labor agreement"
Proposal Inclusions
The prices stated in this proposal include:
1. Mobilization and demobilization.
2. Pipeline cleaning of normal deposits any conditions beyond `normal" will be treated as an extra
3. Pre -Video inspections and documentation of existing pipe prior to reconstruction with the Insituform process
for pipe rehabilitated by CIPP
4. Final video inspection following completion of the installation to document your new pipe rehabilitated by
CIPP.
5. Insitutube wetout using 400,000 Flexural Modulus resin, inversion, curing, and finishing.
6. Confined space safe entry practices.
7. One-year standard construction warranty.
8. Certificate of insurance with standard coverage
Proposal Exclusions
Not included in the prices stated in this estimate are costs associated with the items listed below. These items, if
needed or found to be applicable, would be provided by Insituform Technologies USA, LLC. at your additional cost;
or would be furnished by others, at your direction, at no cost to Insituform Technologies USA, LLC.:
a) Clear access to sewer through new or existing manhole, manhole frame and chimney/corbel removed if
necessary.
b) If preliminary video inspection of the pipe interior indicates excessive damage, or other extra -ordinary
condition, which will require excavation, or other extraordinary remedy, to prepare the pipe for installation of
the Insitutube, then those services will be provided by the Prime contractor or Owner. This will include
excessive roots, excessive debris and protruding taps.
c) Additional cleaning and televising mobilizations and/or setups due to point repairs, obstruction removals, or
delays out of our control will be an additional charge.
d) Protruding tap removal unless specified
e) Manual operation of any pumping and/or metering stations.
f) Water from fire hydrants within a convenient distance from each cleaning and inversion site location.
g) Legal dumpsite for debris resulting from pipe cleaning.
h) If any hazardous or toxic materials are encountered during the project, the Owner/Prime Contractor will be
responsible for the removal and disposal of the materials.
i) Installation of cleanouts, or other ports, if required for special bypass pumping requirements for businesses.
j) Manhole installation, rehabilitation, and/or replacement, if needed to install CIPP.
k) Project permits and/or local licenses.
1) State and local sales and/or use taxes on the value of the project. If you are exempt, please submit the
appropriate documentation.
Page 2 of 4
insituform® Proposal - Hutchinson, MN - 05 01 20
m) Additional premiums for special insurance coverage(s) demanded by you or other parties particular to this
project.
n) Performance and Payment Bond not included. This is available upon request, but if required please add 2.5%
to the total project cost.
Page 3 of 4
insituform® Proposal — Hutchinson, MN — 05 01 20
Proposal Terms and Conditions
a) Limits of Liability. In consideration of Insituform Technologies USA, LLC.'s agreement to maintain no less than
$5,000,000 of comprehensive general liability insurance in the form required by the Contract, Insituform
Technologies USA, LLC.'s liability to the Owner for any matter covered by such insurance will be limited to the
extent of such insurance and the Owner will indemnify and hold Insituform Technologies USA, LLC. harmless
from any third -party claims covered by such insurance to the extent such claims exceed the limits of such
insurance. Neither party shall be liable to the other for consequential damages relating to the contract. In
case of conflict between this provision and any other provision in the Contract as ultimately executed, this
provision shall govern and prevail.
b) LIMITED WARRANTY. IN LIEU OF ALL OTHER EXPRESSED, IMPLIED AND/OR STATUTORY.
WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE, CONTRACTOR AGREES TO CORRECT ANY DEFECTS IN THE MATERIALS OR SERVICES
PROVIDED BY CONTRACTOR WHICH ARE BROUGHT TO THE ATTENTION OF CONTRACTOR WITHIN
ONE YEAR FOLLOWING COMPLETION OF CONTRACTOR'S WORK, PROVIDED OWNER AFFORDS
CONTRACTOR SUITABLE ACCESS AND WORKING CONDITIONS TO ACCOMPLISH SUCH
CORRECTION.
c) MUTUAL RELEASE OF CONSEQUENTIAL DAMAGES. Neither party shall be liable to the other for
consequential damages relating to or arising out of the Contract.
d) PROPOSAL SUBJECT TO NEGOTIATION OF OTHER STANDARD TERMS OF AGREEMENT. This
proposal is subject to agreement of the parties on other terms and conditions as are customary in contracts of
this nature.
e) Quantities are estimated. Unit prices apply for actual invoice and payment.
f) Payments are due at net within thirty days of invoice. Final payment is due within thirty days of completion of
project.
g) Monthly progress partial payments may be requested for the value of work in progress or completed, including
materials secured and on site.
h) Prices stated are in effect for thirty days from the date of this proposal. The acceptance period may be
extended at the sole option of Insituform Technologies USA, Inc.
i) Conflicts. In case of conflict between the provision of the aforesaid paragraphs and any other provision in the
Contract as ultimately executed the provisions as set forth above shall govern and prevail.
Offered By: Accepted By:
Insituform Technologies USA, LLC.
Signature
Date
j%ilo" Oaoa4m, Fadurem DevePa6mmt 7yl w yen Name/Title
Organization
Accepted by: Insituform Technologies USA, LLC.
Date:
Is this Project Tax Exempt? If Yes, please provide Tax Exemption Form and, where applicable, Project
Exemption Form.
Does this Project require Certified Payroll? Are there wage rates? If yes, please provide a
copy of the wage rates.
This accepted proposal constitutes a formal agreement. If you initiate a purchase order or other contract
document, it shall not be acknowledged without this accepted proposal as an attachment.
Page 4 of 4
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Developers Agreement for White Hawk Village Second Addition
Department: Planning
LICENSE SECTION
Meeting Date: 5/12/2020
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
A developers agreement needs to be agreed upon by the City of Hutchinson and Bonneville Land and Cattle (Gus
Wurdell) for the development of the White Hawk Village Second Addition. The preliminary and final plat were
unanimously approved by the Planning Commission on April 21, 2020. A condition of approval was a developers
agreement needs to be signed and agreed to prior to the City's execution of the final plat.
BOARD ACTION REQUESTED:
Approval of Developers Agreement between the City and Bonneville Land and Cattle.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
DEVELOPER AGREEMENT
White Hawk Village Second Addition
CITY OF HUTCHINSON, MINNESOTA
THIS AGREEMENT, made and entered into the day and year set forth hereinafter by and between
Bonneville Land and Cattle, LLC. , hereinafter called the "Developer"; and the City of Hutchinson, a Municipal
Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City";
WITNESSETH:
WHEREAS, the Developer is the owner and developer of property situated in the City of Hutchinson,
County of McLeod, State of Minnesota, which has been identified with a legal description of White Hawk
Village Second Addition.
WHEREAS, City Ordinance No. 464 and 466 requires the Developer to make certain improvements
in the development;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
I. SITE IMPROVEMENTS AND UTILITY INSTALLATIONS
It is agreed and understood that the Developer shall be responsible for all work associated with site
improvements and utility installations within the above described property. All work shall conform to the
City approved site, utility and building plans.
2. The Developer shall complete all work as noted within the below section II (paragraph no. 1) and provide
a written verification and as -built drawings from a professional engineer and/or surveyor stating that all
utility work satisfies the intentions of the plans and this agreement. This work must be approved by City
staff. Any costs associated with meeting these requirements shall be the responsibility of the Developer.
3. The Developer shall provide all turf establishment and erosion control measures necessary to protect the
utility installations and street disturbance areas on the entire site and within adjacent City street right-of-
ways. The Developer shall also provide all erosion control during site grading and improvement work
necessary to meet local, state and federal requirements. Any subdivision disturbing one acre or more of
White Hawk Village Second Addition/Page 1 — Approved 05/12/2020
land needs to obtain an NPDES/SDS (National Pollutant Discharge Elimination System/State Disposal
System) permit through the MPCA (Minnesota Pollution Control Agency). Information regarding the
permitting process can be accessed at www.pca.state.mn.us/water/stormwater/stormwater-c.html or by
calling the City's Environmental Specialist at (320) 234-5682. A copy of the submitted permit and
associated Stormwater Pollution Prevention Plan (SWPPP) must be provided to the Environmental
Specialist prior to construction commencing within the site. All disturbed areas shall be seeded, mulched,
and disc anchored with MNDOT seed mix 250GR or other City -approved method within 48 hours after
final grading is completed or within one week after rough grading is completed. Any areas disturbed
adjacent to a stormwater pond, drainage ditch or existing wetland shall be seeded with MNDOT seed
mixture 310 or other City -approved method and covered with erosion control blanket. Any corrective
measures to address erosion control and turf establishment are at the expense of the Developer. In the case
of the SWPPP not being administered appropriately, the City shall notify the Developer in writing of work
needing completion. If no action is taken by the Developer within 10 days or sooner if determined
necessary, the City reserves the right to complete this work and invoice or assess the Developer.
6. It is understood and agreed that it shall be the Developer's responsibility to provide survey control points
for all infrastructure and site construction.
7. It is understood and agreed that the Developer shall be responsible for maintaining the condition of the
infrastructure, mowing, weed control and other site maintenance issues during site and building
construction. The Developer shall be required to maintain and clean the roadways and storm sewers/ponds
on a regular basis, and shall repair or replace any street, storm sewer/ponds, sanitary sewer or watermain
infrastructure damaged by operations related to site and building construction. The City shall notify the
Developer in writing of necessary work requiring completion. If no action is taken by the Developer
within 10 days or sooner if determined necessary, the City reserves the right to complete this work and
invoice or assess the Developer for the associated costs.
IL FUNDING AND DEDICATIONS
The Developer hereby agrees to fund and construct all necessary utility installations/relocations and
appurtenances to serve the entire development. All work shall be completed by forces employed by the
Developer, and the work shall meet all applicable local, state and federal regulations and construction
standards. The City shall approve all construction documents and shall provide minimal construction
overview with final approval of all public infrastructure proposed to be turned over to the City. All
roadway and utility improvements outside of established street right-of-ways and dedicated easements
shall be considered private infrastructure with all associated maintenance activities including but not
limited to pavement/curbing repairs, pavement surface treatments, snow removals, sweeping, water/sewer
services, storm water system/drainage maintenance, pond/wetland maintenance, etc. being the
responsibility of the Developer. If proper roadway or utility maintenance for areas outside established
right-of-ways or dedicated easements is not administered per the City's determination, the City reserves
the right to address issues that impact emergency access, human health, environmental contamination, etc.
and assess all associated costs to the Developer.
III. OTHER FEES, CHARGES AND EXPENDITURES
1. It is understood and agreed that the Developer shall pay the Trunk Sanitary Sewer and Water Main
Availability Charges. This fee will compensate the City for improvements required to provide trunk
sanitary sewer and water main access to this development. This fee shall be based on the most current
fees being charged by the City and is due at the time of building permit issuance. These rates for the year
White Hawk Village Second Addition/Page 2 — Approved 05/12/2020
2020 are $2,300 per unit for sanitary sewer service and $1,750 per unit for water service.
2. It is understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy
and requirements as outlined at https://www.hutchinsonutilities.com/your-account-2/billing-policies/.
Electric service is provided at no charge other than requirements as outlined per the policy. Natural gas
service is provided and installed by the Hutchinson Utilities Commission. Commercial and industrial
service lines are installed and billed on a time and material basis. All costs shall be billed to the Developer.
It is also understood and agreed that the Developer shall follow the Hutchinson Utilities Commission
policy and requirements, for natural gas service, as outlined per the policy.
3. It is understood and agreed that a Parks and Playground Contribution shall be made in the form of $165
per unit within this development.
4. It is understood and agreed that any special assessments will be paid off prior to any building permits being
issued.
IV. GENERAL
1. It is understood and agreed that no building certificates of occupancy will be issued prior to the utility
installations and City right-of-way disturbance areas being completely addressed and accepted by the
City.
2. Any damage to surrounding private property or City infrastructure that occurs due to development
construction shall be the responsibility of the Developer to correct.
3. It is understood and agreed that all local, state and federal permits required to be obtained for the
development shall be the responsibility of the Developer.
4. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors
of the parties.
5. It is understood and agreed that the Developer shall record this agreement at the McLeod County
Recorder's Office or McLeod County Registrar of Titles Office, and that no building permits will be
issued until said Agreement is recorded and a certified copy of this agreement is provided to the City.
The Developer shall pay all costs associated with said recording.
White Hawk Village Second Addition/Page 3 — Approved 05/12/2020
SIGNATURES
• BONNEVILLE LAND AND CATTLE (Developer):
Signature Printed Name & Title
On this
20_before
day of ,
me personally appeared
who acknowledged themselves
to be the
of a Minnesota corporation,
and that as such
officer being authorized so to do, executed the
foregoing instrument for the purpose herein
contained by signing the name of the corporation
by themselves as of the
corporation.
Notary Public,
My Commission Expires
County, Minnesota
APPROVED BY THE HUTCHINSON CITY COUNCIL THE 12TH DAY OF MAY, 2020.
• CITY OF HUTCHINSON (City):
GARY T. FORCIER, MAYOR
STATE OF MINNESOTA
COUNTY OF MCLEOD
MATT JAUNICH, CITY ADMINISTRATOR
The foregoing instrument was acknowledged before
me this day of
2020, by
Gary T. Forcier, Mayor and Matt Jaunich, City
Administrator of the City of Hutchinson.
White Hawk Village Second Addition/Page 4 — Approved 05/12/2020
Notary Public, County, Minnesota
My Commission Expires
THIS INSTRUMENT WAS DRAFTED BY:
Dan Jochum, Planning Director
Hutchinson City Center
I I I Hassan Street SE
Hutchinson, MN 55350
White Hawk Village Second Addition/Page 5 — Approved 05/12/2020
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/29/20 - 5/12/20
Check Date
-----------------------------------------------------------------------------------------
04/24/2020
Check
EFT1196
Vendor Name
EFTPS
Description
---------------------------------------------------------------------------------------
Payroll 4/5/20 - 4/18/20
Amount
-----------------------
61,430.81
04/24/2020
EFT1197
Child Support
Payroll 4/5/20 - 4/18/20
577.29
04/24/2020
EFT1198
MN Dept of Revenue
Payroll 4/5/20 - 4/18/20
11,744.15
04/24/2020
EFT1199
Provident Life Insurance
Payroll 4/5/20 - 4/18/20
634.72
04/24/2020
EFT1200
PERA
Payroll 4/5/20 - 4/18/20
52,633.56
04/24/2020
EFT1201
TASC-Flex
Payroll 4/5/20 - 4/18/20
1,679.56
04/24/2020
EFT1202
TASC-H S A
Payroll 4/5/20 - 4/18/20
13,697.59
04/24/2020
EFT1203
ICMA
Payroll 4/5/20 - 4/18/20
3,288.52
04/24/2020
EFT1305
VOYA
Payroll 4/5/20 - 4/18/20
330.00
04/24/2020
EFT1205
MNDCP
Payroll 4/5/20 - 4/18/20
350.00
04/24/2020
210397
MNPEA
Payroll 4/5/20 - 4/18/20
624.00
04/24/2020
210398
UNUM Life Insurance
Payroll 4/5/20 - 4/18/20
1,285.10
04/24/2020
210399
HART
Payroll 4/5/20 - 4/18/20
602.54
04/30/2020
210400
POSTMASTER
MAY SR NEWSLETTERS - SR CENTER
132.00
05/12/2020
210401
A & K REPAIR, INC.
REPAIR PUMP - WATERPARK
110.00
05/12/2020
210402
A.M. LEONARD INC
LEAF RAKES -STREETS
90.80
05/12/2020
210403
ABDO EICK & MEYERS
AUDIT SERVICES FOR YE 12/31/19
26,000.00
05/12/2020
210404
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - VARIOUS DEPTS
544.57
05/12/2020
210405
ACE HARDWARE - 1790
DRILL BITS, LAWN SUPPLIES - FIRE DEPT
36.15
05/12/2020
210406
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
163.44
05/12/2020
210407
AMERIPRIDE SERVICES
4/20 CLEANING SERVICES - LIQUOR HUTCH
179.69
05/12/2020
210408
ARCTIC GLACIER USA INC.
COST OF GOODS SOLD - LIQUOR HUTCH
2O9.23
05/12/2020
210409
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,562.75
05/12/2020
210410
ATLAS OUTFITTERS
THROW BAG, ICE PICKS, HEADLAMP - FIRE DEPT
269.25
05/12/2020
210411
AUTO VALUE - GLENCOE
EQUIPMENT PARTS - HATS
478.66
05/12/2020
210412
AXON ENTERPRISE, INC.
TASER 60 YR4 PAYMENT/BODY CAMERAS - POLICE
6,072.00
05/12/2020
210413
B & C PLUMBING & HEATING INC
SPRING SERVICES - VARIOUS DEPTS
1,284.24
05/12/2020
210414
BARGENINC
2020TRAIL MAINT -STREETS
17,574.00
05/12/2020
210415
BARNARD, TIFFANY
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210416
BARNUM GATE SERVICES INC
FRONT GATE OPENER REPAIR - WWTP
1,006.00
05/12/2020
210417
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
5,224.39
05/12/2020
210418
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
414.50
05/12/2020
210419
BOLTON & MENK INC.
2018 AIRPORTZONING UPDATE THRU 3/31/20
2,832.00
05/12/2020
210420
BRANDED SOLUTIONS
NEW ERA PD HATS - POLICE
228.35
05/12/2020
210421
BRANDON TIRE CO
2017 FORD INTERCEPTOR TIRE REPAIR - FIRE
183.80
05/12/2020
210422
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
13,972.49
05/12/2020
210423
BRUHN, KELLI
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210424
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
44,696.44
05/12/2020
210425
CARD SERVICES
CREAMER, SUGAR - WWTP
35.14
05/12/2020
210426
CENTRAL HYDRAULICS
MACK EQUIPMENT PARTS -COMPOST
3,073.24
05/12/2020
210427
CENTRAL MCGOWAN
ACETYLENE, HIGH PRESSURE - VARIOUS DEPTS
156.00
05/12/2020
210428
CHEMISOLV CORP
CUSTOM DEWATERING FLOCCULENT -WWTP
5,256.00
05/12/2020
210429
CINTAS CORPORATION
CLEANING SERVICES - VARIOUS DEPTS
191.40
05/12/2020
210430
CORE & MAIN LP
METERS & PARTS - WATER
1,808.34
05/12/2020
210431
CREEKSIDE SOILS
BITCON -VARIOUS DEPTS
519.19
05/12/2020
210432
CROW RIVER AUTO & TRUCK REPAIR
VEHICLE MAINT & REPAIRS -VARIOUS DEPTS
517.44
05/12/2020
210433
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
93.41
05/12/2020
210434
CROW RIVER SIGNS
MAIN STREET 2020 PARKING LOT SIGNS - STREETS
1,635.30
05/12/2020
210435
CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
588.00
05/12/2020
210436
D. ERVASTI SALES CO, LLC
CLAY, INFIELD CONDITIONER - PARKS
950.00
05/12/2020
210437
DAHL, GWEN
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
20.00
05/12/2020
210438
DELEGARD TOOL CO
REPAIR & MAINT SUPPLIES - VARIOUS DEPTS
361.88
05/12/2020
210439
DELL MARKETING L.P.
MOBILE PRECISION BASE & SOFTWARE - ENG
1,388.89
05/12/2020
210440
DEMEYER, JODI
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210441
DONNAY, KATRIS
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
50.00
05/12/2020
210442
DPC INDUSTRIES INC
HYDROFLUOROSILICIC ACID - WATER
1,531.20
05/12/2020
210443
DYNA SYSTEMS
CB CONCRETE REPAIR, DEGREASER - STORMWATER
2,605.68
05/12/2020
210444
ECOLAB PEST ELIMINATION
4/21 RODENT PROGRAM - REFUSE
167.17
05/12/2020
210445
ELECTRO WATCHMAN
ALARM MONITORING & DOOR REPAIR -VARIOUS DEPTS
1,881.24
05/12/2020
210446
ELECTRONIC SERVICING
3/9 SERVICE & SUPPLIES - EVENT CENTER
236.72
05/12/2020
210447
EMERGENCY APPARATUS MAINT
VARIOUS VEHICLE REPAIR- FIRE DEPT
4,717.08
05/12/2020
210448
FAHRNER ASPHALT SEALERS LLC
2020CRACK REPAIR -STREETS
20,240.00
05/12/2020
210449
FARM -RITE EQUIPMENT
2020 BOBCAT UTV - WWTP
12,731.88
05/12/2020
210450
FIELD, MARK
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
20.00
05/12/2020
1210451
1 FISHER, DAN
UB refund for account: 1-575-0650-3-04
70.51
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/29/20 - 5/12/20
Check Date
-----------------------------------------------------------------------------------------
05/12/2020
Check
210452
Vendor Name
FRANZEN, DAVID
Description
---------------------------------------------------------------------------------------
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
Amount
-----------------------
25.00
05/12/2020
210453
GALLS LLC
SHIRTS & TROUSERS - FIRE
129.46
05/12/2020
210454
GENSMER, KAREN
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
20.00
05/12/2020
210455
GOPHER STATE FIRE EQUIPMENT CO.
SEMI-ANNUAL SERVICE OF FIRE SUPPRESSION SYSTEM -SR DINING
213.00
05/12/2020
210456
GRAINGER
CHEMICAL CARTRIDGES, RESPIRATOR CARTRIDGE - SR DINING
126.58
05/12/2020
210457
GREAT NORTHERN ENVIORNMENTAL LLC
SENSORS - WWTP
156.25
05/12/2020
210458
HANSON & VASEK CONSTRUCTION
CONCRETE REPAIR -VARIOUS DEPTS
10,310.00
05/12/2020
210459
HCVN-TV
1ST QUARTER FRANCHISE FEES
23,226.03
05/12/2020
210460
HILLYARD/HUTCHINSON
CLEANING SUPPLIES - VARIOUSDEPTS
208.72
05/12/2020
210461
HUTCH CAFE
FELLOWSHIP MEALS - SR CENTER
840.00
05/12/2020
210462
HUTCHINSON CHAMBER & TOURISM
MARCH 2O20 LODGING TAX
3,843.98
05/12/2020
210463
HUTCHINSON CO-OP
FUEL & SUPPLIES -VARIOUS DEPTS
13,977.51
05/12/2020
210464
HUTCHINSON HEALTH CARE
MAY 2020 CAM - EVENT CENTER
2,361.67
05/12/2020
210465
HUTCHINSON LEADER
APRIL ADVERTISING & PUBLISHING -VARIOUS DEPTS
707.45
05/12/2020
210466
HUTCHINSON WHOLESALE #1550
REPAIR & MAINT SUPPLIES - VARIOUS DEPTS
1,100.37
05/12/2020
210467
HUTCHINSON WHOLESALE #1552
PREM STARTER FLUID - PARKS
3.69
05/12/2020
210468
INGSTAD BROADCASTING
KDUZ 4/15 PRO SPORTS COMBO ADVERTISING - LIQUOR HUTCH
360.00
05/12/2020
210469
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERIES - HATS
921.65
05/12/2020
210470
J&L INDUSTRIAL SUPPLY
GAS SPRING W/NO ENDS- WWTP
30.44
05/12/2020
210471
J. FRANK SCHMIDT & SON CO.
2020 PLANTING GRANT TREE PURCHASES- STREETS
4,777.75
05/12/2020
210472
JEFFERSON FIRE & SAFETY INC
DIAMOND SAW BLADE FOR K-12 SAW - FIRE
314.00
05/12/2020
210473
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
30,777.87
05/12/2020
210474
JUUL CONTRACTING CO
SUPPLIES & REPAIR -VARIOUS DEPTS & PROJECTS
20,604.28
05/12/2020
210475
KAHNKE BROTHERS NURSERY
DEVELOPMENT TREES - STREETS
68.00
05/12/2020
210476
KASHUBA, ROBIN
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
40.00
05/12/2020
210477
KATZENMEYER, KATI
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
50.00
05/12/2020
210478
KERI'S CLEANING & HANDYMAN SERVICES
APRIL CLEANING - LIQUOR HUTCH
1,785.00
05/12/2020
210479
KIMBER FIEBIGER
EGGSPERT PURCHASE FOR DISPLAY AT PUBLIC LIBRARY
10,500.00
05/12/2020
210480
KOHLS SWEEPING SERVICE
CREEKSIDE TO NUEBARTHS, CONCRETE PILING
1,420.00
05/12/2020
210481
KONEN, JEREMY
REFUND: CANCELLED DUE TO COVID-19 - DEPOT RENTAL
62.50
05/12/2020
210482
KOSTERS, MICHAEL
REIMB: SAFETY FOOTWEAR - COMPOST
175.00
05/12/2020
210483
KRANZ LAWN & POWER
CHAINSAWS - FORESTRY
1,556.35
05/12/2020
210484
KUHBANDER, CAMI
REFUND: CANCELLED DUE TO COVID-19 - CAMPGROUND
140.00
05/12/2020
210485
KYLE FOKKEN ARTIST LLC
2020 SCULTPURE STROLL
1,000.00
05/12/2020
210486
L & P SUPPLY CO
REPAIR & MAINT SUPPLIES - VARIOUS DEPTS
1,020.36
05/12/2020
210487
LAKELAND BROADCASTING
APRILADVERTISING - LIQUOR HUTCH
880.00
05/12/2020
210488
LANDSKAPINGS
LANDSCAPE MAINTENANCE - VARIOUS DEPTS
6,750.00
05/12/2020
210489
LANG, REBECCA
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210490
LANG INS, AMANDA
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210491
LANO EQUIPMENTOF NORWOOD
CEMETERY EQUIPMENT PARTS
386.31
05/12/2020
210492
LEAGUE OF MN CITIES
PATROL SUBS -TRAINING - POLICE
2,070.00
05/12/2020
210493
LEBENS, BRANDON
REFUND: CANCELLED DUE TO COVID-19 - ECFE
42.00
05/12/2020
210494
LITCHFIELD BUILDING CENTER
REPAIR & MAINT SUPPLIES - FIRE
600.80
05/12/2020
210495
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
61,637.40
05/12/2020
210496
M-R SIGN
SIGNS & MATERIALS - STREETS
2,289.45
05/12/2020
210497
M. MILLERTRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
430.00
05/12/2020
210498
MADDEN GALANTER HANSEN LLP
MARCH SERVICES - POLICE
476.00
05/12/2020
210499
MAGNUSSON, BRIAN
REIMB: SAFETY FOOTWEAR - PARKS
169.99
05/12/2020
210500
MANTEUFEL, DEANNA
REFUND: CANCELLED DUE TO COVID-I9-COMM ED
40.00
05/12/2020
210501
MARCO TECHNOLOGIES, LLC
4/20 - 5/20'20 CITY PRINTING CONTRACT
1,570.51
05/12/2020
210502
MATHESON TRI-GAS INC
ACETYLENE, HIGH PRESSURE - WWTP
21.45
05/12/2020
210503
MAYLAND, AMANDA
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
50.00
05/12/2020
210504
MCLEOD COUNTY AUDITOR -TREASURER
CITY PROPERTY TAXES
37,055.16
05/12/2020
210505
MELLIES, ROSE
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210506
MENARDS HUTCHINSON
REPAIR&MAINTSUPPLIES- VARIOUSDEPTS
2,122.96
05/12/2020
210507
MINI BIFF
4/3 - 4/30 RENTAL - COMPOST
86.96
05/12/2020
210508
MINNESOTA PETROLEUM SERVICE
FUEL SYSTEM TESTING & REPAIRS- HATS
1,185.50
05/12/2020
210509
MINNESOTA RURAL WATER ASSN
ERIC LEVINEANNUAL MEMBERSHIP - WATER
300.00
05/12/2020
210510
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - VARIOUS DEPTS
878.00
05/12/2020
210511
MN DEPT OF TRANSPORTATION
2020 ARMER MOTOROLA AGREEMENT - POLICE
2,463.49
05/12/2020
210512
MOE, BEVERLY
REFUND: CANCELLED DUE TO COVID-19 - PARKS
45.00
05/12/2020
210513
NASH FINCH COMPANY
1ST QTR 2020 CAM - LIQUOR HUTCH
1,836.79
05/12/2020
210514
NEMITZ, CAROL
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
20.00
05/12/2020
210515
NERO ENGINEERING LLC
MARCH WWTP/WATER ENGINEERING FEES
1,981.30
05/12/2020
1210516
1 NORTHERN BUSINESS PRODUCTS
IOFFICE SUPPLIES - LIQUOR HUTCH
186.35
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/29/20 - 5/12/20
Check Date
-----------------------------------------------------------------------------------------
05/12/2020
Check
210517
Vendor Name
NORTHERN SAFETY & INDUSTRIAL
Description
---------------------------------------------------------------------------------------
STERILE PADS, GAUZE, WRAPS, TAPE, TOWEL - HATS
Amount
-----------------------
57.44
05/12/2020
210518
NORTHERN TIER TRANSPORTATION LLC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
500.00
05/12/2020
210519
NORTHLAND CHEMICAL CORP
WASH & WAX, DEGREASER - POLICE
218.88
05/12/2020
210520
NUVERA
APRIL PHONE SERVICES - VARIOUS DEPTS
5,926.19
05/12/2020
210521
O'REILLY AUTO PARTS
ADAPTERS, CONNECTORS - HATS
49.97
05/12/2020
210522
OENOPHILIA
COST OF GOODS SOLD - LIQUOR HUTCH
372.49
05/12/2020
210523
OFFICE DEPOT
OFFICE SUPPLIES -VARIOUS DEPTS
55.46
05/12/2020
210524
OLVERA, GAVIN
REIMB: SAFETY FOOTWEAR - WWTP
119.99
05/12/2020
210525
PAUL, RICHARD
UB refund for account: 3-075-1940-0-02
19.53
05/12/2020
210526
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
5,719.08
05/12/2020
210527
PENMAC STAFFING SERVICES, INC.
CREEKSIDE TEMPORARY STAFFING
1,689.42
05/12/2020
210528
PEOPLEREADY INC
CREEKSIDE TEMPORARY STAFFING
5,034.96
05/12/2020
210529
PETERS, SUE
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210530
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
2O,342.83
05/12/2020
210531
PIEHL, MEGAN
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
50.00
05/12/2020
210532
PIONEERLAND LIBRARY SYSTEM
2ND QTR 2020 FUNDING REQUEST
44,197.50
05/12/2020
210533
POKORNOWSKI TRUCKING, LLC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
607.75
05/12/2020
210534
POSTMASTER
POSTAGE - UB BILLS
1,540.00
05/12/2020
210535
PRECISION CONCRETE CUTTING
SIDEWALK TRIP HAZARD MITIGATION -STREETS
8,000.00
05/12/2020
210536
PREMIER TECH CHRONOS
HOUSED BRG, INSERT -COMPOST
102.48
05/12/2020
210537
QUADE ELECTRIC
3 STREETLIGHTS: WINNEPEG AVE SE -STREETS
5,860.00
05/12/2020
210538
R & R EXCAVATING
CONSTRUCTION OF DELAWARE AND SHADY RIDGE LS - WWTP
4,898.52
05/12/2020
210539
RADWELL INTERNATIONAL
BAGGER EQUIPMENT PARTS - COMPOST
1,669.90
05/12/2020
210540
RATH, DELORES
REFUND: CANCELLED DUE TO COVID-19 - PARKS
45.00
05/12/2020
210541
REED, CHERYL
REFUND: CANCELLED DUE TO COVID-19 - CAMPGROUND
60.00
05/12/2020
210542
REINER ENTERPRISES INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
13,003.34
05/12/2020
210543
RNL TRANSPORT LLC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
4,940.00
05/12/2020
210544
RUNNING'SSUPPLY
REPAIR&MAINTSUPPLIES- VARIOUSDEPTS
466.18
05/12/2020
210545
SCHAEFFER MFG CO
MOLY EP SYNTHETIC - WWTP
141.00
05/12/2020
210546
SCHILLER, ADAM
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210547
SCHLUETER, TIMOTHY
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210548
SCHUFT, KRISTEN
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210549
SESTER FARMS INC
ENERGY TREES - STREETS
5,027.69
05/12/2020
210550
SHANDS, STACEY
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210551
SHORT-ELLIOT-HENDRICKSON,INC
PROFESSIONAL SERVICES-VARIOUSDEPTS
9,713.55
05/12/2020
210552
SOLIEN, KAREN
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
50.00
05/12/2020
210553
SOLUS LED
INTERIOR FACILITY LIGHT FIXTURES-CREEKSIDE
12,696.00
05/12/2020
210554
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
32,619.12
05/12/2020
210555
STANDARD PRINTING-N-MAILING
YELLOW PAPER - PLANNING & ZONING
16.00
05/12/2020
210556
STAPLES ADVANTAGE
OFFICE SUPPLIES-VARIOUSDEPTS
517.56
05/12/2020
210557
STARCK, LAWRENCE
2020 SCULTPURE STROLL
1,000.00
05/12/2020
210558
STEILE CONSTRUCTION
DIR BORE DUCTS FOR FUEL INTERNET CONNECTION -AIRPORT
1,740.00
05/12/2020
210559
SYLWESTER, CHAD
REFUND: CANCELLED DUE TO COVID-19 - CAMPGROUND - PARKS
35.00
05/12/2020
210560
SYLWESTER, CONNIE
REFUND: CANCELLED DUE TO COVID-19 - CAMPGROUND - PARKS
70.00
05/12/2020
210561
TASC
JUNE FLEX ADM. FEES
122.22
05/12/2020
210562
TRETTIN, MOLLY
REIMB: SAFETY FOOTWEAR - WWTP
150.49
05/12/2020
210563
TRI COUNTY WATER
BOTTLE WATER DELIVERY - VARIOUS DEPTS
279.40
05/12/2020
210564
TRUE BRANDS
COST OF GOODS SOLD - LIQUOR HUTCH
356.13
05/12/2020
210565
URBAN SPRITE MEDIA
4/13 & 4/20 GARDEN BITE RADIO SPOTS - COMPOST
750.00
05/12/2020
210566
VALLACHER, BILLIE
REFUND: CANCELLED DUE TO COVID-I9-COMM ED
25.00
05/12/2020
210567
VER-TECH SOLUTIONS & SERVICES
MAY DISH MACHINE RENTAL- SR DINING
69.95
05/12/2020
210568
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
25,099.60
05/12/2020
210569
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
309.75
05/12/2020
210570
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
2,413.18
05/12/2020
210571
VIVID IMAGE
SOFTWARE &ADVERTISING -VARIOUS DEPTS
1,620.00
05/12/2020
210572
W S & D PERMIT SERVICE
REFUND PERMIT PB20-0125 -BUILDING INSPECTIONS
51.00
05/12/2020
210573
WASTE MANAGEMENT OF WI -MN
4/1- 4/15 REFUSE - VARIOUS DEPTS
9,551.48
05/12/2020
210574
WEBSTER, KAYE
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
80.00
05/12/2020
210575
WEROWINSKI, LEAH
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210576
WEST CENTRAL SHREDDING
3CONSOLES -VARIOUSDEPTS
50.00
05/12/2020
210577
WILKE, SARA
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
05/12/2020
210578
WILSON'SNURSERY INC
DEVELOPMENT TREES - STREETS
1,480.70
05/12/2020
210579
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
1,940.05
05/12/2020
210580
WINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
1,204.24
05/12/2020
1210581
1 WITTE,JANAE
REFUND: CANCELLED DUE TO COVID-19-CAMPGROUND
70.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/29/20 - 5/12/20
Check Date
-----------------------------------------------------------------------------------------
05/12/2020
Check
210582
Vendor Name
WM MUELLER & SONS
Description
---------------------------------------------------------------------------------------
FINE ASPHALT- IN HOUSE STREET REPAIRS
Amount
-----------------------
1,447.20
05/12/2020
210583
WOLLAN, ANDREA
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
20.00
05/12/2020
210584
YEPEZ, VICTOR
2020 SCULTPURE STROLL
1,000.00
05/12/2020
210585
ZEULI, WENDY
REFUND: CANCELLED DUE TO COVID-19 - COMM ED
25.00
Total - Check Disbursements:
$ 829,029.85
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: 3.2% Malt Liquor License - Cash Wise/Holiday
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2020
Application Complete Yes
Contact: Matt Jaunich/M. Starke
Agenda Item Type:
Presenter: Matt Jaunich/M. Starke
Reviewed by Staff ✓❑
Public Hearing
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Coborn's Incorporated is a a retail corporation that owns/operates Cash Wise Foods located at 1020 Hwy 15 South
and Holiday Stationstore located at 1016 Hwy 15 South in Hutchinson. Coborn's has submitted an application for
off -sale 3.2% malt liquor at both locations. State laws allows the governing body of a city or county to issue off -sale or
on -sale licenses for the sale of 3.2 percent malt liquor within their respective jurisdictions.
The police department has conducted a background investigation on the CFO/Officer of Coborn's Incorporated and
has found nothing that would preclude him or the organization from obtaining an off -sale 3.2% malt liquor license.
BOARD ACTION REQUESTED:
Approve issuing off -sale 3.2% malt liquor license to Coborn's Inc. for stores located at 1020 Hwy 15 South (Cash
Wise) and 1016 Hwy 15 South (Holiday).
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
wry ° f
I i I Hassan Sireel Southeast
Hutchinson, MN 55350
(320) 587-515i/Fax: (320) 234-4240
Off --Sale Fee: $300.00
City of Hutchinson
APPLICATION FOR 3.2 ,NIALT LIQUOR LICENSE -- OFF SALE
In Provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least two weeks-belbre City Council Meeting in order to be considered
s Information -
Cash Wise #3011
Business Name
1020 Highway 15 S
- Business Address
Grocery store
Business
:orate Information i a lrcab!e
Coborn's, Incorporated
Corporation Naorrc T
1921 Coborn Blvd
Cor orwion Address
lnlcer(s12M s of the Bt
-.--Christopher Coborn
Name
James Shaw
- Name
Rebecca Estb
Name
320-587-7655
�T y
Pone Number
Hutchinson
MN 55350
01Y --
- Stale T 7_ip —
320-252-4222
Phone Number
St. Cloud
MN 56301
w City -
State ZIP
a additional names on separate sheet
CEO/President
Title _...... - ----
CFO, Officer
�.•� T-� Title
Officer
The following items need to be completed and/or attached in order For the application to be processed:
Certificate of insurance (made out in the name of the City of Hutchinson) yes ❑ no
Application fee paid in foil (check or money order): M yes ❑ no
Application completed in full and sighed by authorized officer: ® yes © no
The above listed business hereby applies for a license for the term of one year to sell 1N 011161NAL PACKAGES ONLY,
3.2 MALT LIQUORS, as the same are defined by law, for consumption "OFF" those certain premises in the City of
Hutchinson described above at which place said applicant operates the business listed above and to that end represents and
state as follows:
That said applicant is a citizen of the United States, of good moral character and repute- and has attaim.;d the age 01'21
years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted.
That said applicant makes this application pursuant and subject to all the laws of the State of minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part Hereof, and
hereby agrees to Observe and obey the same.
C jfv of Nrrrc hm-y o
.4ppGCO1wn (ur 3.2 .tlnlr
hyuur LicC�rs� C]i] 1'rrlr
Pagr: i u( _>
Fach Applicant further states that he/she is not now the holder of, nor has he. -'she made application 16r. nor does he intend to
make application for a Federal Retail Dealer's Special tar stamp for the sale of intoxicating liquor.
I declare that the it}formation I have provided rnn this application is truthful, and I authorize the City of I lutchinson to
investi-ate the information submitted.
1
TIC-- 3/5/2020
S' rrrcrture of aufhoi'i_eeI »fjicer a/'org anization Dow
Internal Use
Police pproved ❑ denied Notes'
ft
i
`_ . _ (lice ChicIratrrr
DATE IMMIDDIYYYY)
'4 �170� CERTIFICATE OF LIABILITY INSURANCE 316re020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME: Priscilla Coulter
Marsh & McLennan Agency Li_C PHONE FAX
6160 Golden Hills Drive Mr., t-, f: C.W ;Arc, No}: 212-948-9962
EMAIL
Minneapolis MN 55416 ADDRESS: priscila.coulter@marshnlma.corn
INSURER(SI AFFORDING COVERAGE NAIC #
INSURERA: Sentry Insurance a Mutual Company _ 24988
INSURED COBORINCI INSURER B : Liberty Mutual Fire Insurance Company 23035
Coborn's Inc
1921 Coborn Blvd INSURER C : Aspen American Insurance Company 43460
St_ Cloud MIN 56301 INSURER D :
INSURER E
INSURER F :
COVERAGES CERTIFICATE RFVICIe1N1 NrtIIHrPtFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR; AODL'SUBR 42POLICY EFP POLICY EXP
LTR TYPE OF INSURANCE WVo POLICY NUMBER . IDDIYYYYI [MM1DD1YYYY1
: LIMITS
_ _ _
B X COMMERCIAL GENERAL LIABILITY EB2641444402029 7/1/2019 711/2020
.
EACH OCCURRENCE S_1_,000_.00.0
)(
CLAIMS -MADE OCCUR
i DAVAGS TO RENTED
PREMISES {Ea occurremaj$1,000,000
ME EXP (Any are person) $ No Coverage
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER
GENERAL AGGREGATE $2.000,000
POLICY PRO-
JECT X LOC
_
PRODUCTS - COMPIOP AGG $2.000.000
UTHER
S
s AUTOMOBILFLUIBILITY AS2G41444402019 7JJ12019 711I2020
COMBINED SINGLE LIMIT S1,000.000
IE@ accident)
X ANY AUTO
BODILY IN,fuRY (Per persony S
OWNED SCHEDULFO
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)' 5
HIRED NON -OWNED
PROPERTY DAMAGE S
AUTOS ONLY AUTOS ONLY
[Per accident]
5
C x uMeRELLA LIAB ?C . OCCUR CC0089R19 71112019 7/1/2020
EACH OCCURRENCE_ S 10.000.000
EXCESS LIAB CLAIMS -MADE
AGGREGATE : s 10.000,000
DEG X RETENTION $
S
SATION900306101 7/1/2019 711/2020
n WORKERS AN13EMPLOYOERSNABI
ERPER
X STATUTE Stop Gap Liab
ITY YIN
.. _
ANYPROPR IET OR)PA RTN E R.+EXECUTIVE
EL EACH ACCIDENT S 1,000,000
OFFICER;MEMBERE?CCLUDED) NIA
.(Mandatory in NH)
E L DISEASE - EA EMPLOYEE, S 1,000,000
. If yes. describe under
. DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT S 1,000,000
B Liquor Liability T02641444402039 7/1/2019 71112020
Earn Common Cause 1,009,9ou
Ag9re[Jale 2.000.000
Deductible g700,000/por "C
DESCRIPTION OF OPERATIONS; LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Coborn's, Incorporated dba Cash Wise Foods, #3011 - 1020 Hwy 15 S - Hutchinson - MN - 55350. Liquor Liability included. Liquor Licensing Period April
2020 - December 31, 202020. Liquor Liability is continuous until cancelled
L:tKIIFIL:AIL HOLDER CANCELLATION
City of Hutchinson
Hutchinson City Center
111 Hassan Street SE
Hutchinson MN 55354-2522
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
C9) 1988-2015 ACORID CORPORATION. All rights raserved
ACORE) 25 j2015if1 i) The AGDRU name and logo are registered marks of ACORD
Off --Sale tree: S300.01J
III Ilassan Slreci Southeast
Elulrhinsou. MN 55351)
0201 587-5151&ax' (320) 234-4240
City of Hutchinson
APPLICATION FOR 3.2 MALT LIQUOR LICENSE — OFF SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least two weeks -before City Council Meeting in order to be considered
Business information
Holiday Stationstore #4067
Businecc Narne
10t6 Hwy 15 S
Business Address --- -
Convenience store
T e!?f Business
Coborn's, Incorporated
Corporation ;1'Cfine .._....... _.
— --- - _ 320-587-5242
Phone Number
Hutchinson MN 55350 [
City State 7.ip Ij
�4-%J 0G-`xel LS.
Phone Monbee
1921 Coborn Blvd St. Cloud MN 56341 —
_--. Car vratian Address J T - - City State _ - zip
Iff aqe 2wne s of the BusinessffnevessgQy list additional names ore s 2arate sheet)
Christopher Caborn CEO/President
Nome Title
_Lames Shaw CFO, Officer
Name -� Title -
Rebecca Est Officer
Name - T7tle -
_..___
eciclist
�- - -
The following items need to be completed arid/or attached in order for the application to be processed: W
Certificate of insurance (made out in the; name of the City of Hutchinson) 3 yes ❑ no
Application fee paid in full (check or money order): M yes Ll na
Application cornpletecl in full and signed by authorized officer: ® yes ©no
The above listed business hereby applies for a license for the lerm of one year to sell IN ORIGINAL PACKAGES ONl,Y,
3.2 MMJ LIQUORS, as the sarne are defined by law, for consumption "OFF" those certain premises in the City of
llutchinson described above at which place said applicant operates the business listed above and to that end represents and
state as follows.
-1 hat said applicant is a citizen of'lhe United States; of good moral character and repute,, and has attained the age: ul'21
years, that Ile./she is proprietor of this establishment for which the license will be issued if this application is granted.
I hat said applicanl makes this application pursuant and subject to all the laws of the State ot'Minnesota acid the
ordinances and regulations of said City of Hutchinson applicable thereto. which are hereby sonde a part Hereof, and
hereby agrees to observe and obey the satne-
f -in' of Hiflel1msu+r
Applrc i7 wn fur 3 ? ,Pah
I.+q+rur I +erne [1Jf& !c
Puke?of,
Each Appiicant further states that he/she is not no%% the holder of, nor has he/she made application 1'nr. nor noes he intend to
make application liar a Federal Retail Dealer-,, Special tart Stamp for the sale of intoxicating liquur-
1 declare that the inton,latiim I have provided on Ibis application is tnirhtui, and I authorize the City of I futchinson to
investigate the in
rarmation stihrnittcd-
I
3/5/2Q20
SiK+horr-eil+�Jjirer rJ orgurri crtin+r
Police QPrt+red 'J denied Notes: _ --- ---
j
- Mice C'hie pleb w." Dine
� �g. DATE {MMtDDIYYYY}
A
CC CERTIFICATE OF LIABILITY INSURANCE 31sr2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy{ies} must have ADDITIONAL INSURED provisions or be endorsed.
if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement{s).
PRODUCER CONTACT PFISCIIa Coulter
Marsh & McLennan Agency LLC PHONE FAX
6160 Golden Hills Drive JALC rJo, Ext): IArC, No): 212-948-9962
Minneapolis MN 55418 E-MAIL isia.coulter marshmma.com
ADDREss; p-rc- .
INSURER(S) AFFORD]NG COVERAGE NAiC M
1NsyRER A : Sentry Insurance a Mutual Company 24988
INSURED COBORINCI INsut;ERB: Liberty Mutual Fire Insurance Company 23035
Coborn's Inc
1921 Coburn Blvd INSURERC: Aspen American Insurance Company 43460
St. Cloud MN 56301 INSURER D:
INSURER E :
INSURER F :
COVERAGES CERTIFICATF Nt1MRFR-75nl779A RFVISIr7N PJlIMRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ENSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE POLICY NUMBER MMIDDIYYYY MMIDDIYYYY
LIMITS
D X COMMERCIAL GENERAL LIABILITY E62641444402029 7/1/2019 711/2020
EACH OCCURRENCE
$1,000,00❑
•
CLAIMS -MADE : X OCCUR
0AIVA6E TO RENTED
PREMISES (Ea occurrence)
S 1.000,000
MED EXP (Arty one person)
5 No Coverage
PER SONAL&ADVINJURY
51,000.000
GEN'L AGGREGATE LEMIT APPLIES PER
GENERAL AGGREGATE
$ 2.000.000
POLICY PRO-
JECT X LOC
PRODUCTS - COMPIOPAGG
$2.000.000
OTHER
5
B AUTOMOBILE LIABILITY AS2641444402019 711)2019 7/112020
CEc NED SINGLE LIMIT
IA acddenES
S1.000.000
X ANY AUTO
BODILY INJURY (Per person)
5
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)
5
HIRED NON -OWNED
PROPERTY DAMAGE
5
AUTOS ONLY AUTOS ONLY
IPar accident)
.
15
C x UMBRELLA LIAB X . OCCUR CX0089R19 7/1/2019 711/2020
EACHOCCURRENCE
510.000,000
EXCESS LIAB CLAIMS -MADE
AGGREGATE
S 10,000,900
OE❑ X RETENTIONS
-
5
INORKERSCOMPENSATION 900306101 7/112019 711/2020
X , PER OTH-
STATUTE ER
Stop Gap Liab
AND EMPLOYERS'LIABILITY Y 1 N
4NYPROPRIETORIPARTHER(FXECIJ7]VE
ACCIDENT
EACH ACCIDENT
S 1.000.000
OF FIC E RIME MOE R EXCLU DED? : N I A
.L.
{Mandatory in NH}
E L DISEASE - EA EMPLOYEE;
S 1,000,000
If yes, describe unoer
- - -
_ - — -- -
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
S 1,000,000
B Liquor Liability T02641444402039 7/1/2019 711/2020
Each Common Cause
1,000,000
Aggregate
2,000.000
Deductible
$100.0041per acc
DIE SCR IPTION OF OPE RATIONS I LOCATIONS f VEHICLES (ACORD 101, Additional Remarks Schedule, may lac attached it inure space is required)
Coborn's, Holiday Stationstore #4067. 1016 Hwy 15 S Hutchinson - MN - 55350 Liquor Liability includes. Liquor Licensing Period April 1
• 2020 - December
31, 2020. Liquor Liability is continuous until cancelled.
CERTIFICATE HOLDER
City of Hutchinson
Hutchinson City Center
111 Hassan Street SE
Hutchinson MN 55350-2522
ACORD 25 t2DISI03j
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
— ----- -- _- - — CO 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and loge, are registered marks of ACOR❑
Hutchinson HRA
2019 Year End Housing Benchmarks
1. The General Occupancy Apartment Vacancy Rate in 2019 was 1.83%. This
number has held steady since 2014 even though 87 units at Highfield Apartments
were added from 2017 -2019. The vacancy rate peaked in 2009 at 14.9% during
the Great Recession. A healthy vacancy rate is 5.0% to allow for unit turnover and
consumer choice.
2. A variety of rental rates, depending on age of units and amenities, are
affordable to our workforce; the median rent for a two bedroom unit increased
3.85% between 2018 and 2019.
3. Based on a Median rent of $675 for a two bedroom apartment and a Median
Income of $55,705, only 14.5% of monthly income is needed to rent a 2 bedroom
apartment based on median income and rent.
4. According to the McLeod County Assessor's Office the median resale home
value was $175,000, a 6.5% increase from 2018.
5. There were 23 new construction single family dwellings constructed in 2019.
At the end of 2019 there were 165 residential lots available, more than a 5 year
supply at the current building rate.
6. Construction was completed on the third building (29 rental units) of Highfield
Apartments.
7. Foreclosures remained steady over the past three years, with a range of 7-12 per
year.
7. The HRA assisted 14 owner occupied properties with rehab funding.
8. DEED approved the SCDP Rental Rehab Program for Southdale Apartments.
Construction is expected in the summer of 2020.
9. HUD issued a Commitment to Enter into a Housing Assistant Payments (CHAP)
to transition from Public Housing to Section 8 PBRA for Park Towers. The
financing plan for the conversion is due in July 2020.
'=M**�
HRA2019 YEAR END REPORT
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
The Hutchinson HRA is a public body politic formed by the Hutchinson City Council in 1969
according to MN State Statue. The HRA was created to address a shortage of housing needs for
low to moderate income families and to address substandard areas in Hutchinson. In 2019:
• The third phase of Highfield Apartments was completed.
• The HRA assisted in processing documents for Highfield Apartments permanent
financing.
• The HRA was approved for $500,000 in SCDP funds for the 907 Dale Street Apartments
(South Dale) rental rehab project.
• The HRA administered owner occupied rehab programs throughout the city.
• The HRA owns and manages Park Towers Apartments. The HRA determined in 2019
that a non -financial conversion from HUD public housing to HUD Section 8 is feasible.
The RAD application was approved by HUD in October 2019 when a CHAP was issued.
Why does Housing matter?
Housing matters because:
• Safe, affordable housing is shown to stabilize families. Studies have shown that children
who have stable housing do better in school.
• Housing Programs help improve neighborhoods and maintain property values.
• Housing Programs provide economic stimulus for the local economy by providing work
for local contractors and businesses.
In 2019, the HRA worked on the following housing objectives:
• Continue to maintain strong emphasis on property management, property improvements,
and energy conservation at Park Towers.
• Explored the feasibility of converting from Public Housing to RAD Section 8 Housing at
Park Towers.
• Support rehabilitation of housing to preserve housing stock and improve neighborhoods.
• Monitor housing data to identify housing needs.
• Offer relevant housing programs that provide a positive impact on the community.
Summary of 2019 Activities:
Park Towers Apartments:
Park Towers was a designated HUD high performer in 2019.
Asset preservation, property improvements and energy conservation remains a priority at
Park Towers
• Over $150,000 was spent for building improvements including: seal coating and painting the
exterior stucco, completing exterior tuck pointing, and replacing flooring in ten apartments at
unit turns.
2019 Hutchinson HRA Year End Report 5/6/2020 Page 1 of 10 Pages
Park Towers Property Management
• Nineteen apartments were re -occupied in 2019.
• Achieved a 99.59% percent occupancy for 2019.
• Park Towers continues to be a needed source of one -bedroom apartments with subsidized
rent based on 30% of adjusted income. Project demographics include the elderly, disabled
and low income workforce. The Park Towers demographic report shows the average
household income is $14,479 and the average tenant rent is $301 per month.
Tenant Services
Park Towers continued as a Senior Dining Program Site through a lease with Lutheran Social
Services. Meals are prepared at the Evergreen Senior Dining kitchen, then delivered and served
at Park Towers Monday through Friday.
Park Towers RAD Conversion from Public Housing to Section 8 Project Based Rental
Assistance Program
The HRA is planning to convert Park Towers from Public Housing to RAD Section 8 Project
Based Rental Assistance (PBRA) in order to lock in attractive 2018 Capital Funds and Operating
Funds while moving to a more stable funding environment. Park Towers will still be publicly
owned, managed and operated by the Hutchinson HRA. The RAD program provides a set 20
year contract with less uncertainty around year to year fluctuations in congressional funding.
The RAD program also provides a plan to continue maintenance improvements needed over the
next twenty years. Residents will not have to worry about displacement or moving out, because
no large scale construction will be taking place. The closing is estimated for November 2020
with the change going into effect January 1, 2021.
City Center Operations:
Hutchinson Workforce, New Construction Housing Initiative, Homebuyer Gap Funds
Hutchinson Workforce Housing New Construction Initiative, homebuyer gap funds are
structured as interest free, deferred loans due in 30 years, upon sale, when the borrower no
longer occupies the property, or when the first mortgage is paid off, whichever occurs first.
Funding is need based up to a maximum of $25,000 Minnesota Housing (MH) IMPACT Gap
funds and $15,000 HRA Entry Cost Assistance. MH contract date was April 1, 2019.
No Homebuyer Gap loans have closed as of the end of 2019. Interested homebuyers have not
qualified for the program mainly due to not qualifying for a first mortgage.
Owner Occupied Rehabilitation
In 2015, City of Hutchinson TIF owner occupied housing rehab fund (HILP) was added as a
flexible tool for single family owner occupied housing rehab to continue owner occupied rehab
efforts throughout the city.
• The City HILP Grant program with Minnesota Housing Impact Program and the Minnesota
Housing Rehab Loan Program are "full service" programs that are HRA labor intensive,
requiring home inspections, work write ups, procurement and bidding, loan closing with the
owner(s), construction oversight, and disbursement of loan proceeds to the contractor.
• The City Accessibility Grant and City HILP Grant Program (Live and Work in Hutchinson
and Streamline) and the Minnesota Housing Fix Up Loan Program requires that the owner
submit contractor quotes and that the owner meets loan underwriting criteria to obtain home
2019 Hutchinson HRA Year End Report 5/6/2020 Page 2 of 10 Pages
improvement loan proceeds. However, HRA inspection and construction management is
not required.
The 2016 MHFA Impact Program was revised in 2018 to allow rehab of manufactured homes to
match City HILP (TIF). The last loan closed May 2019 and with the project completion the
Program closed out in September 2019.
In 2019, after no stick -built homeowners applied for the funds, the 2018 MHFA Impact Program
was also revised for the rehab of manufactured homes as an owner match to the City HILP (TIF).
No City Accessibility Grants or MHFA Fix Up Loans (secured & unsecured) closed in 2019
City HILP Grant Program (TIF):
Match Funds:
MHFA Impact
_
Total
Live and Work
Funds
Personal
Weatherization
Project Cost
$5,000.00
Hassan Street SE
$1,725.00
$6,725.00
$4,975.00
Jefferson Street SE
$4,975.00
$5,000.00
Southview Dr. SW
$930.00
$5,930.00
$5,000.00
Second Ave. SW
$568.00
$5,568.00
$5,000.00
loth Avenue NE
$2,451.00
$7,451.00
(construction not complete at YE) $5,000.00
Graham Street SW
$450.00
$5,450.00
Total $29,975.00
$0.00
$6,124.00
$0.00
$36,099.00
MHFA Impact
Total
HILP - Grant
Funds
Personal
Weatherization
Project Cost
with MH Impact $9,450.00
Dale Street SW
$9,550.00
$19,000.00
with MH Impact $10,000.00
Madson Avenue SW
$13,669.00
$23,669.00
Streamlined'$4,900.00
Sherwood St. SE
$4,900.00
$9,800.00
Streamlined $3,225.00
Erie Street SE
$3,225.00
$6,450.00
Streamlined $2,325.00
Main Street S
$2,325.00
$4,650.00
Streamlined (construction not
complete at YE) $2,427.64
Sherwood St. SE
$2,427.64
$4,855.28
Streamlined (construction not
complete at YE) $7,729.56
Harrington Street SW
$8,093.66
$15,823.22
Total $40,057.20
$23,219.00
$20,971.30
$0.00
$84,247.50
MHFA Impact
Total
Mobile Home Initiative
Funds
Personal
Weatherization
Project Cost
$10,000.00
1525 McDonald Dr. SW
$12,700.00
$22,700.00
2019 Total Owner Occupied Rehab Projects
14
Rental Rehabilitation
The 2019 Minnesota Small Cities Development Program Grant (SCDP) full application was
submitted to DEED and it was approved for the rental rehab of 907 Dale Street Apartments
(South Dale).
Activity
# of
units/goals
SCDP Cost
Per unit
SCDP Cost/
without admin
Total SCDP SCDP
Admin Admin %
Total SCDP
Costs
PI
Total Leveraged
Resources
Source of
Leveraged Funds
Totals
Rental
Rehab -AN
40
10,212
408,479
408,479
91,521
214,286
GMHF & Owner
Match
714,286
EM
Rental Rehab
Admin
40
1,532
61,272 15.0%
61,272
13,728
75,000
2019 Hutchinson HRA Year End Report 5/6/2020 Page 3 of 10 Pages
The SCDP and Program Income (PI) funds equal
$500,000 which is used for 70% of the rehab
costs, which includes inspection fees. The owner
has to contribute the remaining 30% as an owner
match.
Inspections and the Work Write-up/bid packet
were completed. Advertisement for bids was 4
weeks long and the public bid opening was
December 19t'. At year end, the owner is working
with Greater Minnesota Housing Fund (GMHF) on refinancing the first mortgage and getting a
second mortgage.
Trends:
1. Rental Housing
Market Rate General Occupancy Rental
The market rate general occupancy rate in August of 2019 was 1.83%. A 5.0% vacancy rate
is considered a healthy vacancy rate to allow for turnover and consumer choice. A vacancy
rate of greater than 5.0% indicates a soft demand or mismatch between supply and demand.
Since 1999, the rental vacancy rate has fluctuated from 1.00% to a high of 14.9% in 2009 due
to area layoffs. Highfield Apartments (Kuepers developers) has completed three buildings
(87 units) assisted with TIF funds. Kuepers has started an additional 70 units that are not-
TIF financed. Century Court West Luxury townhomes has an approved site plan of 84 total
units that are not TIF financed and has started construction for 3 buildings of 12 units each.
The first building with 12 units is opening in February 2020. The rent is $1300 for a 1150
square foot 2 bedroom, 2 bath unit with an attached garage.
Market Rate General Occupancy Vacancy Rate
15.00%
10.00
5.00
0.00
BEHU11
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Non -Market Rate General Occupancy Rental
The vacancy rate of non -market rate general occupancy projects in the fall of 2019 was 0%.
Vacancies in subsidized developments should typically fall around 2.0% - 3.0%.
Senior Housing
The 2019 vacancy rate for market rate, apartment style senior housing for the Oaks & Pines
and Prince of Peace Retirement Living, (not including memory care) was 0.82%.
2019 Hutchinson HRA Year End Report 5/6/2020 Page 4 of 10 Pages
Woodstone is constructing 38 units of senior independent living. Prince of Peace is
constructing 11 units of senior housing.
The 2019 vacancy rate for affordable/subsidized senior housing was 0.00%. Vacancies in
subsidized developments should typically be around 2.0 - 3.0%.
2.00 %
1.50%
1.00%
0.50%
0.00 %
2019 Vacancy Rates
Market Rate General
Occupancy
-Subsidized General Occupancy
■Senior Market Rate Rental
Housing
■ Senior Subsidized Rental
Housing
2019 General Occupancy -Market Rate Rents (August 2019)
A tName
#of Efficiency
Effic. Rents
Dawson Property
2
$400
Colonial Apt.
1
$415
Gateway Central
1
$445
Alexander
1
$500
South Dale Apt.
2
$550
Bartco
2
$565
A tName
#of 1 BD
1 BD Rents
435California Apt.
1
$395
Mansard Apt.
1
$475
Parkwood Apartments
8
$495
Apollo Apt.
3
$495
Dawson Property
2
$500
Hutchinson Estates
2
$500
Olson Apartments
2
$500
Twin Apt.
14
$500
Fairlane Apt.
9
$505
Colonial Apt.
3
$530
Freemont Apt.
2
$550
Gateway Central
3
$550
565 Jefferson Apt.
1
$565
Valley View Apt.
2
$572
Echo Manor Apt.
2
$585
Golfview Apts.
1
$590
Cedar Acres Apts.
21
$600
South Dale Apt.
7
$600
Park View Terrace A
1
$620
Ridgedale Square
2
$645
Country Club Manor
21
$675
Twin Oak Townhomes
8
$700
Bartco
4
$725
Highfield
21
$725
River Ridge
6
$750
Deer Park
Century Court Apt. E
20
21
$780
$830
A tName
#of 2 BD
2 BD Rents
435California Apt.
2
$475
Alexander
10
$550
Mansard Apt.
11
$550
Olson Apartments
25
$550
Parkwood Apartments
16
$570
Colonial Apt.
4
$570
Apollo Apt.
7
$595
Hutchinson Estates
34
$600
Fair] aneApt.
15
$605
Gateway Central
13
$625
Valley View Apt.
32
$635
565 Jefferson Apt.
11
$650
Cedar Acres Apts.
15
$650
GolfviewApts.
9
$650
Bradford St A ts.1200
2
$675
Freemont Apt.
22
$675
Lohman Apt.
10
$675
Rid edale Square
34
$685
Southview Terrace
18
$700
Bradford St Apts.
8
$700
Heritage Square
24
$700
Regency Apt.
17
$700
South Dale Apt.
30
$700
Park View Terrace A
17
$710
Echo Manor Apt.
28
$720
Country Club Manor
50
$735
Bartco
11
$769
Twin Oak Townhomes
64
$800
Highfield
42
$825
Deer Park
105
$845
River Ridge
30
$850
Century Court Apt. East
47
$990
Century Court Apt.
West
84
$1,300
* Some above listed rents may include utilities; see the Hutchinson Apartment Guide for details.
A tName
#of 3 BD
3 BD Rents
435California Apt.
1
$600
Valley View Apt.
2
$693
Bradford St A ts.1200
2
$750
Olson Apartments
6
$750
GolfviewA ts.
2
$750
South Dale Apt.
1
$750
Luhman Apt.
1
$795
Rid edale Square
12
$825
Highfield
6
$925
Deer Park
12
$945
Bartco
4
$965
Twin Oak Townhomes
8
$970
,Century CourtA t.E
28
$1,200
Hourly rate
Yearly
30% Monthly
Income
$10
$20,800
$520.00
$12
$24,960
$624.00
$15
$31,200
$780.00
$18
$37,4401
$936.00
$20
$41,600
$1,040.00
$22
$45,760
$1,144.00
$26.78*
$55,702
$1,392.56
*2017 Census Median Income of occupied Units in Hutchinson from
American FactFinder.
2019 Hutchinson HRA Year End Report 5/6/2020 Page 5 of 10 Pages
Market Rate Median Rents
2018
2019
Change
% change
Efficiency
$445
$473
$28
6.29%
1 Bedroom
$548
$572
$24
4.38%
2 Bedrooms
$650
$675
$25
3.85%
3 Bedrooms
$773
$795
$22
2.85%
Increase
Increase
Increase
Increase
Market Rate Average
Rents
2018
2019
Change
% change
Efficiency
$462
$479
$17
3.68%
Increase
1 Bedroom
$565
$591
$26
4.60%
Increase
2 Bedrooms
$655
$698
$43
6.56%
Increase
3 Bedrooms
$813
$840
$27
3.32%
Increase
Monthly Income to
Buy
■ Percent of Monthly Income to Buy
Change in Hutchinson Apartments
Market Rate Median Rents ■ 2018 ■ 2019
$1,000
$800 — $ 795
$ 572 $650 5
$600 — $445 $473
$400 —
$z00 —
$o
g 1H
Efficiency 1 Bedroom 2 Bedrooms 3 Bedrooms
Change in Hutchinson Apartments
Market Rate Average Rents ■ 2018 ■ 2019
$1,000
$813$840
$800
$565$591 $655
$600 $462 479
$400
$200
$0 —
Efficiency 1 Bedroom 2 Bedrooms 3 Bedrooms
Monthly Income to Rent
14.5%
85.5 /°
CA
■ Percent of Monthly Income to Rent
$55,705
Median Income*
Median Price of Hutchinson Home
Re -Sale from MLS
$181,000
*2017 Census Median Income of occupied Units in Hutchinson from
American FactFinder.
Monthly Mortgage Payment
$1,329
$675
Median Rent of Market Rate 2 BR in Hutchinson
Percent of Monthly Income to Buy
29%
14.5%
Percent of Monthly Income to Rent Home
2. Homeownership
Interest rates are currently low; low interest rates and an affordable median re -sales price
compared to Hutchinson median income provide opportunities for buyers who have good
credit and are mortgage ready. The interest rate in January 2020 for a first time homebuyer
MHFA Start Up loan for an RD or FHANA loan was around 3.5% depending on the choice
of origination fees.
According to information from the Minneapolis Area Association of Realtors, the median
sales price rose 6.5% in 2019, a steady increase in the for sale housing market. Looking at
data for Hutchinson, the 2019 median sales price was $181,000 compared to $170,000 in
2018. There were 315 sales in 2019 compared to 330 sales in 2018. As of December 2019,
there were 51 homes for sale.
2019 Hutchinson HRA Year End Report 5/6/2020 Page 6 of 10 Pages
According to information from McLeod County, in 2019 there were 315 sales in Hutchinson
with a median sales price of $175,000.
HOMERESALES
CH'YOFHUTCHPJSON
2009 through 2019
Year
2019
2018
2017
2016
2015
2014
2013
2012
2011
2010
2009
Price Range
No.
Pct.
No.
Pct.
No.
Pct.
No.
Pct.
No.
Pct.
No.
Pet.
No.
PCt.
No.
Pct.
No.
PCt.
No. Pet.
No. PCt.
Under $50,000
1
0.3
7
1.9%
9
2.7%
10
3.0%
15
4.2%
18
5.7
29
10.2
44
153
30
12.4
24 11.1
9 4.2
$50,000 to $74,999
5
1.6%
11
3.1%
10
3.0%
15
4.6%
26
7.3%
17
5.4
35
12.3
33
11.5
31
12.8
16 7.4
27 12.5
$75,000 to $99,999
8
2.5%
15
4.2%
22
6.6%
38
11.6%
39
11.0%
34
10.8
36
12.7
62
21.6
46
19.0
32 14.8
36 16.7
$100,000 to $124,999
27
8.6%
46
12.8%
46
13.8%
54
16.4%
58
16.3%
59
18.7
49
17.3
52
18.1
48
19.8
38 17.6
47 21.8
$125,000 to $149,999
50
15.9%
67
18.7%
70
21.0%
76
23.1%
68
19.1%
68
21.5
59
20.8
41
14.3
33
13.6
38 17.6
46 21.3
$150,000 to $174,999
64
20.3%
70
19.5%
73
21.9%
55
16.7%
60
16.9%
51
16.1
29
10.2
16
5.6
22
9.1
23 10.6
20 9.3
$175,000to$199,999
59
18.7%
55
15.3%
39
11.7%
23
7.0%
27
7.6%
21
6.6
16
5.6
13
4.5
9
3.7
12 5.6
12 5.6
$200,000 +
101
32.1 %
88
24.5%
64
19.2%
58
17.6 %
63
17.7%
48
15.2
31
10.9
26
9.1
23
9.5
33 15.3
19 8.8
Total
3L5
100.0%
359
100.0%
333
100.0%
329
100.0%
356
100.0%
316
100.0
284
100.0
287
100.0
242
100.0
216 100.0
216 100.0
Median $175,000
$161,900
$153,500
$140,000
$138,750
1 $133,500
1 $121,000
1 $101,400
$109,950
$121,600
$117,750
Sources: Peterson -Paulsen Associates Inc. Realty
Maxfield Research InT-F-J
McLeod County Assessor's Office
Based on a household being able to afford a home priced at 3.0 times their income, not
factoring in savings or debt that they may have, a household would need an income of
$58,333 or $28.04/hour based on 40 hours per week to afford a home priced at $175,000, the
McLeod County 2019 median sales price of a house.
2019 Hutchinson Home Sale Price Ranges
n -ou 1.6%
Total 2019 Hutchinson Year End Home Resales = 315
■ Under $50,000
■ $50,000 to $74,999
■ $75,000 to $99,999
■ $100,000 to $124,999
■ $125,000 to $149,999
■ $150,000 to $174,999
■ $175,000 to $199,999
■ $200,000 to $224,999
■ $225,000 to $249,999
■ $250,000 to $274,999
■ $275,000 to $299,999
$300,000 +
Hutchinson Median Sales Price
$180,000 $175,000
$170,000 161,900
$160,000 $153,500
$150,000 146 750
$140,000 $140,000 $138,750
$133,500
$130,000
$121000 $117,750
$120,000
$110,000 8121,600
$109,950
$100,000 $101,400
$90,000
--s-Seriesl
$80,000
ti0 'y4' ti1 'yt° tih ti� ti� titi titi ,y0 Oo' O'b
,LO .LO ,LO .LO ,LO .LO ,LO .LO ,LO .LO ,LO .LO
The above charts are based on information from McLeod County.
3. Housing Construction in Hutchinson
According to the City of Hutchinson, Planning/Zoning/Building Department, there were 23
new construction dwelling units built in 2019. As of 12/31/2019 there were 165 lots
available. The lot supply benchmark for growing communities is a three to five year lot
supply. A three to five year lot supply allows adequate consumer choice but minimizes
developer's carrying costs.
2019 Hutchinson HRA Year End Report 5/6/2020 Page 7 of 10 Pages
Residential Lots Available
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Number of New Construction Single -Family Dwelling Units
80
73
60
58
40
34
23
20
19
4 7 45
itm
0
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Number of Certificate of Occupancy for General Occupancy Multi -Family Dwelling Units
150
100
50
0
29
1994 1996 1999 2017 2018 2019
Ridgedale Deer Park Century Court Highfield Highfield Highfield
Square TH East
The above 3 charts are based on information from the Department of Planning, Zoning and Building
2019 Hutchinson HRA Year End Report 5/6/2020 Page 8 of 10 Pages
4. Foreclosure Update: Foreclosures in 2019 were lower than in 2004 when foreclosure data
was initially tracked.
200
100
1W
McLeod County and Hutchinson
Foreclosure Counts
■ McLeod County
■ Hutchinson
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Number of Foreclosures in McLeod County and Hutchinson
Year
McLeod
Hutchinson
2004
48
14
2005
56
2006
72
2007
142
40
2008
159
42
2009
135
50
2010
200
62
2011
176
77
2012
135
45
2013
93
39
2014
75
28
2015
53
25
2016
44
18
2017
34
11
2018
24
7
2019
27
12
2019 Sheriff Sales Cancelled In Hutchinson
2020 Realtor Predictions:
Q. What do you see for the housing market for Hutchinson in 2020?
A. Expect 2020 to be very similar to 2019. The interest rates continue to be favorable.
Q. What are the most influential factors affecting housing in Hutchinson?
A. The new construction of patio homes has opened up the market for people who want to
downsize. This in turn is helping with the existing home inventory, as those people are
selling their existing homes.
Q. There were 23 houses built in 2019. What do you think will happen to new housing
construction in 2020?
A. Expect new construction to continue to be strong in 2020. There are a number of builders
who have purchased lots to build on in 2020.
2019 Hutchinson HRA Year End Report 5/6/2020 Page 9 of 10 Pages
Hutchinson HRA Priorities for 2020:
HRA Park Towers:
• Reposition Park Towers from Public Housing to Section 8 RAD PBRA
• There may be new legislation requiring sprinklers in high rises due to the fatalities in the
Riverside Apartment high rise fires.
City Center Operations, Hutchinson Workforce New Construction Housin'- Initiative,
Homebuyer Gap Funds
• Diane Sorensen of Hometown Realty will continue to market the affordability gap program
for five homebuyers to purchase new construction starter homes.
• Housing affordability is typically calculated at 30% of monthly gross household income. For
example, a rent of $750 per month will be affordable for a household gross wage rate of
$14.42 per hour or $30,000 per year. A $30,000 income could afford generally 3.0 times
their income to purchase a house at $90,000.00.
City Center Operations, Owner Occupied Rehab:
• Administer the City Home Improvement Grant Program (TIF available funds) for owner
occupied rehab and determine if a separate program for radon mitigation should be added.
• Administer Minnesota Housing Impact Funds, and Fix -Up Loans, as leverage funds to the
City Home Improvement Grant Program.
• Administer the Minnesota Housing Rehab Loan Program for owner occupied rehab for very
low income homeowners.
• Administer the Fix Up Fund Home Improvement Loan Program.
City Center Operations, Rental Rehab Pro, -ram:
• Implement the 907 Dale Street Apartments (South Dale) rental rehab. Construction expected
to begin by summer 2020.
City Center Operations, Rental Development
• Monitor the General Occupancy Vacancy Rate
• After Highfield Building Four and Building 5 (70 total units) and Century Court Luxury
Townhomes West (84 total units) completes construction and after 2020 Census results are
available, conduct a Comprehensive Housing Market Analysis for Hutchinson.
December 31, 2019 Housing Fund Balances
SCDP City Revolving Local Income Balance
$163,766.16
SCDP City Revolving Program Income Balance
$105,249.26
Allocated to SCDP Rental Rehab Application
TIF Available Balance
$325,000.00
Total Funds Available:
$594,015.42
City SCDP New Construction
$128,450.00
City SCDP Rehab (Owner & Rental)
$385,162.11
City TIF Owner Rehab
$98,387.62
Total Balance of City SCDP Loans Receivable
$611,999.73
HRA Notes Receivable HHPOP
$29,745.56
HRA Notes Receivable Rehab
$13,413.67
Total Balance of HRA Loans Receivable
$43,159.23
G/HRANeu End Report/2020 HRA Yeu End Report
2019 Hutchinson HRA Year End Report 5/6/2020 Page 10 of 10 Pages
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HUTCHINSON CITY COUNCIL
Ci=y�f
Request for Board Action
79 =-W
Agenda Item: Review of Federal Aid Project Memorandum for TH
7/22 & Montana St. Crossing
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/12/2020
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As City staff prepares to submit the final draft of the Federal Aid Project Memorandum
for the TH 7/22 & Montana St.
Crossing Improvements project (see attachment), we would like to provide the City
Council a brief review of this
document and discuss upcoming project delivery items/timeframes.
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
and
City of Hutchinson
PROJECT MEMORANDUM
FOR
SP 133-010-006 and SP 4308-35
Minn Proj No.
ROUTE NAME: Trunk Highway (TH) 7/22 at Montana Street
FROM: TH 7/22
TO: Montana Street
PROPOSED IMPROVEMENT: Installation of a pedestrian -activated
electronic crossing warning/control system (High -Intensity Activated
Crosswalk, or HAWK).
Recommended:
----------------------------------------------- -------
City of Hutchinson Engineer Date
Reviewed and Recommended:
------------------------------------------------------
District State Aid Engineer Date
Approved:
----------------------------------------------- -------
State Aid Engineer Date
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STATE MAP
Project Memorandum
SP 133-010-006 and SP 4308-35
March 2020
Page 2
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1. REPORT PURPOSE
This Project Memorandum (PM) documents the need for the proposed
improvement, environmental impacts and mitigation, and schedule, funding
and design information.
This documentation was prepared to demonstrate that the project does not
have a significant environmental effect and is excluded from the requirement
to prepare an EA or EIS in accordance with 23 CFR 771.115.
Project Owner
Name: Kent Exner, PE
Title: City Engineer
Address: 111 Hassan Street SE, Hutchinson, MN 55350
Phone: (320) 234-4212
Fax: (320) 234-4240
E-mail: kexner@ci.hutchinson.mn.us
Project Manager
Name: John Gray, PE
Title: SEH Project Manager
Address: 3535 Vadnais Center Drive, St. Paul, MN 55110
Phone: (651) 490-2073
Fax: (651) 490-2150
E-mail: jgray@sehinc.com
Preparer
Name: Samuel Turrentine, AICP
Title: SEH Transportation Planner
Address: 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343
Phone: (651) 765-2983
Fax: (888) 908-8166
E-mail: sturrentine@sehinc.com
2. HIGHWAY SECTION DESCRIPTION
The project seeks to improve the non -motorized crossing of Trunk Highway
(TH) 7/22 at Montana Street. The existing intersection operates under stop
control for northbound and southbound Montana Street. The existing
crosswalks are constructed with colored concrete and are further delineated
with six-inch wide white crosswalk lines. The original design of this intersection
assumed that it might be controlled at some point in the future.
Montana Street provides access to and from residential areas to the north of
the highway and access to the Luce Line State Trail south of the highway and
several City parks and local recreational trails along the riverfront. There are
bituminous trails that run along the west side of Montana Street from the Luce
Line Trail on the south to 5t" Avenue on the north and along the north side of
Project Memorandum
SP 133-010-006 and SP 4308-35
March 2020
Page 4
TH 7/22 from Montana Street to the grade -separated crossing west of School
Road. There are continuous sidewalks on the north and south sides of TH 7/22
that extend easterly from Montana Street to TH 15 (Main Street).
Route Designation or Name: Trunk Highway (TH) 7/22 at Montana Street
Highway Section Termini
The logical termini for the proposed project are identified below.
TH 7/22 at Montana Street
Functional Class: Principal Arterial and Local Street, respectively
Number of The TH 7/22 approaches have two through lanes, a
Vehicle Lanes: dedicated left turn lane and no dedicated right turn lane.
The southbound Montana Street approach has a
dedicated left turn lane and a shared lane for through
and right turn movements. The northbound Montana
Street approach operates as a single lane.
ADT (2017): 12,100 and 1,350, respectively
Posted Speed: 40 MPH and 30 MPH, respectively
See additional 'existing condition' elements description in the Design Study
Section.
Unusual Traffic or Road / Facility Use: None
Horizontal/Vertical Alignment: Flat and Straight
Adjacent Land Use: Commercial
Bridge Crossing(s): No
Railroad Crossing Location: No
Airport Proximity: The proposed project is outside of the defined project
coordination area for the Hutchinson Municipal Airport — Butler Field (the nearest
public airport).
Traffic Signal(s): The project will install a pedestrian -activated electronic crossing
warning/control system (High -Intensity Activated Crosswalk, or HAWK).
3. PROJECT PURPOSE AND NEED
Purpose/Objectives
The purpose of the proposed project is to improve the overall connectivity of
the City's multi -use trail system within and immediately adjacent to TH 7/22 at
Montana Street. The project will also address non-compliance with the
Americans with Disabilities Act (ADA).
Project Memorandum
SP 133-010-006 and SP 4308-35
March 2020
Page 5
Need/Deficiencies
The City's local trail system has been planned and constructed with the
anticipation of a controlled crossing of TH 7/22 at Montana Street. The nearest
controlled pedestrian crossing of TH 7/22 to the west is approximately 3,600
away at School Road. To the east, it is approximately 3,200 feet away at TH
15 (Main Street). Currently, there are no advance pedestrian crossing warning
signs present approaching the Montana Street intersection nor are there any
warning signs at the crossings. The length of the pedestrian crossing is also
quite long and ranges from about 85 to 90 feet. As discussed below, the gaps
in traffic on TH 7/22 are insufficient to safely serve non -motorized users to
cross at the Montana Street intersection.
An engineering study completed in October 2016 for the TH 7/22 and Montana
Street intersection found that at Montana Street, there are 0.13 acceptable
crossing gaps every minute during the one hour period between 7.45 and 8.45
AM. This results in an acceptable gap every 7.5 minutes. In the afternoon peak
hour, there are higher vehicle volumes on TH 7/22 which result in fewer
acceptable gaps. There are 0.03 acceptable crossing gaps per minute during
the one hour period between 4.45 and 5.45 PM. This results in one acceptable
gap every 30 minutes. During the highest hour of pedestrian and bicycle
activity, 7.15 to 8.15 PM, it was found that there are 0.27 acceptable crossing
gaps per minute. This equates to one acceptable gap every 3.8 minutes. With
less than one acceptable gap per minute during the AM, PM and non -
motorized peak hours, there are not sufficient acceptable gaps in TH 7/22
traffic for pedestrians to cross at the marked crossing on TH 7/22 at Montana
Street.
The need for the project is further defined by the City's 2012 Transportation
Plan Update which identifies a HAWK system crosswalk as the preferred traffic
control device to address existing and future pedestrian crossing safety
concerns at the intersection. This potential improvement is also noted in the
School District's Safe Routes to School Plan.
4. ALTERNATIVES
No Build Alternative
The No Build Alternative would involve no trail crossing improvements being
made. The No Build Alternative was not recommended because it would not
address the need for the project, which is to remedy safety deficiencies at the
TH 7/22 and Montana Street intersection.
Design/Construction Alternatives
Several trail crossing options were considered during project development.
This included the removal of the existing pavement markings for the crosswalk
since the crossing demand is less than 20 people per hour. This alternative
was dismissed from further consideration since the colored concrete surface of
Project Memorandum
SP 133-010-006 and SP 4308-35
March 2020
Page 6
the crosswalks would remain in place and the City's trail system would still
generate crossing demand.
The installation of conventional crosswalk warning signs were considered but it
was determined that static warnings signs alone would not be adequate for
this situation.
The construction of a pedestrian refuge island was considered but was
dismissed from further consideration since it is not feasible to maintain the
operation of the existing eastbound and westbound left turn lanes.
The narrowing of the traffic lanes on TH 7/22 to 11 feet along with the
construction of a pedestrian refuge island was considered but dismissed from
further consideration. TH 7 is constructed with concrete pavement and the
longitudinal pavement joints are currently aligned with the traffic lanes. Lane
shifts are possible but they would be best implemented in concert with
pavement reconstruction or overlay, neither of which are programmed in the
foreseeable future.
The construction of a traffic control signal system was considered but
dismissed from further consideration since it is not warranted based on cross
street traffic volume and pedestrian crossing demand.
The construction of a grade -separated crossing such as a trail bridge or tunnel
was considered but dismissed from further consideration due to relatively low
user demand and high costs.
Location Alternatives
No location alternatives were considered for this project.
Bridge Alternatives
None
Preferred Alternative
The project will install a pedestrian -activated electronic crossing
warning/control system (High -Intensity Activated Crosswalk, or HAWK) at the
multi -use trail crossing of TH 7/22 at the intersection of Montana Street (see
project location map at the beginning of this document). Pedestrian ramps will
be constructed or reconstructed according to ADA guidelines at needed
locations. Appendix A contains a sketch drawing showing the typical
intersection improvement. The project will also replace the existing street
lighting at the intersection (removal of the existing poles and relocation of the
lights onto the flasher poles).
5. PROJECT COSTS AND FUNDING SUMMARY
Estimated Project Costs
Intersection Improvement Cost: $200,000
Total Estimated Cost: $200,000
Project Memorandum
SP 133-010-006 and SP 4308-35
March 2020
Page 7
All Non -Bridge Construction Funding
Federal STBGTAP1 Funds: $160,000
State Trunk Highway Funds: $40,000
Total Funding: $200,000
STIP Details
STIP Document Years:
STIP Project Year:
STIP Sequence Number:
STIP Federal Funding Amount:
STIP Estimate Construction Cost:
2020-2023
2022 & 2023
1297 (2022), 1308 (2022) & 1334 (2023 AC Funding)
$140,640 (2022) & $19,360 (2023 AC Funding)
$200,000
It is also anticipated that this project will be constructed in advance of the
federal funding being available; an Advance Construction Agreement will be
requested from State Aid for Local Transportation.
6. PROJECT SCHEDULE
Project Memo:
March 2020
Public Meeting:
None
Right of Way Acquisition:
None
Plans, Specs and Estimate:
Spring 2020
Bid Opening:
October 2020
Desired Construction Start:
June 2021
Future Stages or Improvements:
None
7. PUBLIC INVOLVEMENT
Public Information Meetings
Due to the nature of the proposed project, no public informational meetings
were held. Coordination with the public will occur during the project's
construction.
Public Hearing Meetings
None
Other Meetings
The City's 2012 Transportation Plan Update process and the School District's
Safe Routes to School Plan process both included public engagement/input
opportunities. The project has also been reviewed in detail with the Hutchinson
City Council. The formal approval of the federal funding grant application
occurred at a regularly scheduled meeting on January 10, 2017.
1 Surface Transportation Block Grant for Transportation Alternatives Program
Project Memorandum
SP 133-010-006 and SP 4308-35
March 2020
Page 8
8. SOCIAL, ECONOMIC AND ENVIRONMENTAL (SEE) IMPACTS
Section 4(f) of the Transportation Act of 1966
There are no Section 4(f) lands or properties adjacent to this project and the
project will not use Section 4(f) lands or properties.
Section 6(f) of the Land and Water Conservation Fund Act of 1965
The project will not impact Section 6(f) lands or properties.
Section 106 of the National Historic Preservation Act of 1966
The MnDOT Cultural Resources Unit (CRU) has determined there are "No
Historic Properties Affected" within the Area of Potential Effect (APE). The
CRU determination letter can be found in Appendix B.
Endangered Species Act of 1973
The provisions of the Endangered Species Act of 1973 (ESA) have been
satisfied by a Section 7 determination of may affect, not likely to adversely
affect the Northern Long-eared Bat (Myotis septentrionalis). The Section 7
ESA correspondence can be found in Appendix C.
Right -of -Way
The project is located within MnDOT right-of-way and will be secured by a
MnDOT Limited Use Permit.
Contaminated and Regulated Material
Potential for impacts from contaminated properties has been considered, but
because of the project location and nature of the planned work, there is little
potential for encountering contaminated materials. Any potentially
contaminated materials encountered during construction will be handled and
treated in accordance with applicable state and federal regulations.
The project will not require bridge or building demolition/relocation.
Farmland Protection Policy Act of 1981
The project will not involve the acquisition of farmland.
Air Quality
The project will not significantly impact air quality.
Highway Traffic Noise
The project is not a Type 1 project. Procedures for the abatement of highway
traffic noise do not apply in accordance with 23 CFR 772.
Construction Noise
Construction noise has been considered and no impact is anticipated.
Night construction activities are not anticipated.
Floodplain Management
The project will not encroach into a floodplain.
Project Memorandum
SP 133-010-006 and SP 4308-35
March 2020 Page 9
Wetland Protection
The project will not impact or encroach on a wetland.
Section 404 of the Clean Water Act (CWA)
The project will not involve placement of fill into waters of the U.S. (defined in
33CFR 328).
Water Pollution / MPCA—NPDES
The project will disturb less than one acre of total land area, will not impact any
public or private water supply, or allow contamination of free flowing water. A
NPDES permit is not required.
This project will not increase the existing impervious surface area and
associated highway runoff, and it will not change the existing drainage system.
This project does not introduce highway runoff to sensitive water bodies.
Therefore, no impacts on water quality are anticipated.
Environmental Justice
The purpose of Executive Order 12898 is to identify, address, and avoid
disproportionately high and adverse human health or environmental effects on
minority and low income populations. Based on the nature and location of the
project, which includes installation of a pedestrian -activated electronic crossing
warning/control system (High -Intensity Activated Crosswalk, or HAWK), there
are no anticipated Environmental Justice concerns on this project.
State Environmental Review (MEQB)
The project has been determined to be an exemption category project in
accordance with current Minnesota Rules, Part 4410.4600, Subp. 14.
Controversy
The project is not anticipated to be controversial.
Federal Action Determination Statement
Based on the results of the environmental study in accordance with 23 CFR
771.117, summarized herein, it is determined that the proposed project is a
Class II Action (Categorical Exclusion). This action will have non -significant
social, economic, or environmental impacts, and is anticipated to have no
foreseeable change on the quality of the human environment.
AGENCY COORDINATION
State Coordination
The project has been coordinated with MnDOT who has jurisdiction over TH
7/22.
County Coordination
None
Project Memorandum
SP 133-010-006 and SP 4308-35
March 2020
Page 10
Municipal Coordination
The City of Hutchinson is the proposer of this project.
MnDNR Natural Heritage and Non -Game Research Program
The MnDNR Ecological Service Division was contacted regarding the potential
for encountering state threatened and endangered species. The MnDNR
replied that given the nature of the project they do not believe the proposed
project will adversely affect any known occurrences of rare features (see
correspondence in Appendix C).
Permits Required
Permits that are required for the proposed project are listed in Table 1.
Table 1 — Permits Required
Agency Permits or Agreements
USACE Section 404 No
Coast Guard
No
DNR—Water Appropriation
No
DNR—Public Waters
No
M PCA—N PD ES
No
MPCA—Section 401
No
Watershed District
No
Wetland Conservation Act / BSWR
No
Railroad
No
Other
MnDOT — Limited Use Permit
Yes
9. DESIGN STUDY
The project will be designed in accordance with the FHWA-MnDOT
Stewardship Agreement. For this project, the following design standards are
applicable.
State Aid Geometric Design Standards
Not Applicable
Other Specifications and Guidelines
Minnesota Manual on Uniform Traffic Control Devices
AASHTO Guide for the Planning, Design, and Operation of Pedestrian
Facilities, July 2004
Project Memorandum
SP 133-010-006 and SP 4308-35
March 2020
Page 11
Americans with Disabilities Act (ADA)
Public Right of Way Access Guidance (PROWAG)
The project will be constructed in accordance with the current edition of the
Minnesota Department of Transportation's "Standard Specifications for
Construction", including all Supplemental Specifications.
10. Traffic During Construction
The proposed improvements will impact traffic on TH 7/22 and Montana Street
during construction. A construction staging and traffic plan will be developed
during the final design phase of the project. The plan will identify anticipated
timeframes for traffic disruptions. Access to local properties will be maintained
throughout the construction process.
11. Design Exceptions
The proposed project meets State Aid Rules. There are no design exceptions
required for this project.
12. Safety Enhancements
Beneficiaries of the project will include pedestrians and bicyclists in the
immediate area since the crossing improvements are anticipated to improve
safety conditions.
13. Other Work tied to this contract or additional phases
No additional work will be added to this contract. There are no other phases
related to this project.
List of Appendices
Appendix A Sketch Drawing Showing Intersection Improvement
Appendix B Section 106 Correspondence
Appendix C MnDNR Natural Heritage and Non -Game Research Program Letter
MnDOT OES Threatened and Endangered Species Correspondence
Project Memorandum
SP 133-010-006 and SP 4308-35
March 2020
Page 12
Appendix A
Sketch Drawing Showing Intersection Improvement
TYPICAL PA[00 POLE FOUNDATION
MAST ARM TYPE PAIDO-A-40-040-9 (DAVIT AT 350 DEC)
POLE LUMINAIRE-COBRAWEAD LED
2-oNE WAY SGNALS-OVQOTEAD AT d h 12'
1-ANGLE MOUNT SIGNAL -POLE MCIINTED 270 DEC
I -ANGLE MOUNT CD PED INDICATON-POLE MTD 0 DEG
1-AP9 PUSH BUTTON, MGM (LT ARROW) AND
AP5 ADAPTOR -POLE MOUNTED 270 DEG
'CROSSWALK -STOP HERE ON RED" SIGN -OVERHEAD
ONE WAY EVP DETECTOR AND LIGHT -OVERHEAD
,6(FACING pxcoM 2 TRAFFIC
D INTO ADJACENT HAN a c.
3' CONDUIT
2-12 C/ 4
1-3 C/i4 SEVP)
1-2/C 14)
1 EQ
1 /CjB4(CRD.)
T
R10-6L SIGN
(STOP HERE ON RED)
CABINET PAD
(CONTROLLER/
SERVICE CABINETS)
RECONSTRUCT CURB RAMPS
AND SIDEWALK (ADA COMPLIANCE)
MONTANA ST
(30 mph)
TYPICAL
SLOE STREET•
PEDESTAL FOUNDATION
PEDESTAL POLE AND BASE
V
I
!1
POLE
1-MANK-011T SIC•N (ND LEFf/filCHT TURN) -
POLE MOUNTED (FAaNG ONCOMING 11MC)
EXTEND INTO ADJACENT NANDNGL.E
2' CONDUIT
{
1-4/C�I4
n
f
1-L/DiB (GOO.)
Y
X X a C
Z_
zzz�l
0 30
Scale feet
SIGNAL HEAD
O O
101.
RECONSTRUCT CURB RAMPS
AND SIDEWALK (ADA COMPLIANCE)
MONTANA ST �y
(30 mph)
XCL
Z
(
/ FILE NO. HAWK SIGNAL -CONCEPT,
J PHONE.• (651) 490-20DD HUTCH 137737 I.����L EMIR
3535 VADNAIS CENTER DR. TH 7 AT MONTANA ANA sTEET
SEH ST. PAUL, MN W110 DATE: NO.1
12/07/2016 HUTCHINSON, MINNESOTA
Appendix B
Section 106 Correspondence
IDEPARTMENT OF
TRANSPORTATION
Office of Environmental Stewardship Office Tel: (651) 366-4291
Mail Stop 620
395 John Ireland Boulevard
St. Paul, MN 55155-1800
November 20, 2019
Samuel Turrenfine, SEH
sfurrenfine@sehinc.com
Re: S.P. 133-010-006 and 4308-35, TH 7/22 at Montana Street, Hutchinson, McLeod County
Dear Sam,
We have reviewed the above -referenced undertaking pursuant to our FHWA-delegated responsibilities for
compliance with Section 306108 (formerly known as Section 106 of the National Historic Preservation Act [54
USC 300101 et. seq.]) and its implementing regulations, 36 CFR 800, and as per the terms of the 2015 Section
106 Programmatic Agreement between the FHWA and the Minnesota State Historic Preservation Office
(SHPO). We have also reviewed the above -referenced undertaking pursuant to MnDOT's responsibilities
under the Minnesota Historic Sites Act (MS 138.665-.666), the Field Archaeology Act of Minnesota (MS
138.40); and the Private Cemeteries Act (MS 307.08, Subd. 9 and 10).
This project, as described in the Historical/Archaeological Review Request form dated July 31, 2019, will
install a pedestrian -activated electronic crossing warning/control system at the multi -use frail crossing of
Trunk Highway 7/22 at the intersection with Montana Street NW in Hutchinson. Pedestrian ramps will be
constructed or reconstructed according to ADA guidelines as needed at that intersection.
Based on our existing programmatic agreements with various tribal groups, we sent a consultation letter to
the following tribes: Lower Sioux Indian Community and Shakopee Mdewakanfon Sioux Community. We
did not receive any response within the allotted time.
The project area of potential effects (APE) for direct effects consists of the proposed construction area. If
was surveyed for cultural resources in 2003, and no archaeological sites or historic structures were identified.
The project will create no indirect effects on archaeological or architecture/history resources.
The finding of this office is that there will be no historic properties affected by the project as currently
proposed. If the project scope changes, please provide our office with the revised information and we will
conduct an additional review.
FHWA is the lead federal agency for this Section 106 Review. As per the terms of the 2005 PA between the
FHWA and the Corps, this letter concludes the Section 106 Reviewfor this project, and the Corps has no
further 106 responsibilities under 36 CFR 800. If this project requires a permit from the Corps of Engineers,
please include this findings letter with the permit application so the Corps understands that their obligations
under Section 106 are complete, as per the terms of the statewide PA.
Sincerely,
L,"� � ��
Ren6e Huffer Barnes, Historian
Cultural Resources Unit Supervisor
cc: Kent Exner, City of Hutchinson (kexner@ci.hutchinson.mn.us)
MnDOT CRU Project File
Appendix C
MnDNR Natural Heritage and Non -Game Research Program Letter
MnDOT OES Threatened and Endangered Species Correspondence
Page 1 of 2
NHIS Response: TH7/22 & Montana St Ped Xing
Bump, Samantha (DNR)
to:
sturrentine@sehinc.com
01/02/2020 11:35 AM
Hide Details
From: "Bump, Samantha (DNR)" <samantha.bump@state.mn.us>
To: "sturrentine@sehinc.com" <sturrentine@sehinc.com>
RE: Natural Heritage Review of the proposed TH 7/22 & Montana St NW Ped Crossing (SP133-010-006, SP4308-
35),
T117N R30W Section 36
Correspondence # ERDB 20200165
Dear Mr. Turrentine,
As requested, the above project has been reviewed for potential effects to known occurrences of rare features.
Given the project details provided with the data request form, I do not believe the proposed project will
negatively affect any known occurrences of rare features.
The Natural Heritage Information System (NHIS), a collection of databases that contains information about
Minnesota's rare natural features, is maintained by the Division of Ecological and Water Resources, Department
of Natural Resources. The NHIS is continually updated as new information becomes available, and is the most
complete source of data on Minnesota's rare or otherwise significant species, native plant communities, and
other natural features. However, the NHIS is not an exhaustive inventory and thus does not represent all of the
occurrences of rare features within the state. Therefore, ecologically significant features for which we have no
records may exist within the project area. If additional information becomes available regarding rare features
in the vicinity of the project, further review may be necessary.
For environmental review purposes, the results of this Natural Heritage Review are valid for one year; the results
are only valid for the project location (noted above) and the project description provided on the NHIS Data
Request Form. Please contact me if project details change or for an updated review if construction has not
occurred within one year.
The Natural Heritage Review does not constitute review or approval by the Department of Natural Resources as
a whole. Instead, it identifies issues regarding known occurrences of rare features and potential effects to these
rare features. If needed, please contact your DNR Regional Environmental Assessment Ecologist to determine
whether there are other natural resource concerns associated with the proposed project. Please be aware that
additional site assessments or review may be required.
Thank you for consulting us on this matter, and for your interest in preserving Minnesota's rare natural
resources. Please include a copy of this letter in any state or local license or permit application. An invoice will
be mailed to you under separate cover.
Have a great day,
Samantha Bump
NHIS Review Specialist I Ecological & Water Resources
Minnesota Department of Natural Resources
500 Lafayette Road
St. Paul, MN 55155
Phone: 651-259-5091
Samantha. Bump@state.mn.us
Page 2 of 2
MDEPARTMENT OF
NATURAL RESOURCES
In Cl P
Links: DNR Regional Environmental Assessment Ecologist Contact Info
http://www.dnr.state.mn.us/eco/ereview/erp regioncontacts.html
Page 1 of 2
SP 133-010-006, ESA (Section 7) - No Effect Determination
Smith, Christopher E (DOT)
to:
Samuel Turrentine
02/04/2020 12:22 PM
Cc:
"Khan, Sulmaan M (DOT)"
Hide Details
From: "Smith, Christopher E (DOT)"<chri stopher. e. smith@ state. mn.us>
To: Samuel Turrentine <surrentine@sehinc.com>
Cc: "Khan, Sulmaan M (DOT)" <sulmaan.m.khan@state.mn.us>
History: This message has been replied to.
1 Attachment
133-010-006_&_4308-35_ESA(Section_7)-PBO NE.PDF
Sam —
RE: S.P. 133-010-006
Endangered Species Act (link)
Attached is a No Effect determination.
No further action under Section 7 of the Endangered Species Act is required. However, if information becomes
available indicating that federally -listed species or designated critical habitat may be affected, or if project scope
changes, please contact this office and consultation with the Service will be initiated if necessary.
Migratory Bird Treaty Act (link)
Protected birds are not anticipated to be impacted by the proposed action.
Bald and Golden Eagle Protection Act (link)
Based on the best available information, the proposed action is not anticipated to disturb, harm, or destroy a
bald eagle or a bald eagle nest.
Let me know if you have questions or concerns.
Thank you,
Chris
Christopher E. Smith, CWB®
Wildlife Ecologist I Protected Species Program Coordinator
(he/him/his)
Minnesota Department of Transportation
Office of Environmental Stewardship
395 John Ireland Blvd., M.S. 620
St. Paul, Minnesota 55155
O: 651-366-3605
Page 2 of 2
mndot.gov
itDEPARTMENT OF
TRANSPORTATION
DEPARTMENT OF
TRANSPORTATION
February 4, 2020
U.S. Fish and Wildlife Service
Ecological Services Field Office
4101 American Boulevard East
Bloomington, MN 55425
S.P. 133-010-006 & 4308-35, TH 7 & 22
IPaC #: 03E 1 9000-2020-R-0578
Hutchinson, McLeod County, Minnesota
Notification of Determination — May affect, not likely to adversely affect — Northern long-eared bat (Myotis
septentrionalis)
Project Description: This project proposes to install a pedestrian -activated electronic crossing warning/control
system (a High Intensity Activated Crosswalk, or HAWK) in Hutchinson, MN at the multi -use trail crossing of TH 7/TH
22 at Montana Street NW. Associated activities will include construction or reconstruction of pedestrian ramps
according to ADA guidelines and potential replacement of existing street lighting at the intersection. No tree removal
or bridge work is proposed.
9�5 .:` •tip _ _
Action Area identified for the proposed project.
Conservation Measures:
r
Required Avoidance and Minimization Measures (AMMs). See MnDOT boiler plate special provisions (e.g.,
Protection of Bats).
• General AMM 1: Ensure all operators, employees, and contractors working in areas of known or
presumed bat habitat are aware of all FHWA/FRA/FTA (Transportation Agencies) environmental
commitments, including all applicable AM Ms. Notify contractor(s) during the pre -construction
State Project 133-010-006 & 4308-35
ESA (Section 7) — No Effect Determination
February 4, 2020
Page 1 of 3
meeting. Bat sightings (including sick, injured, and/or dead bats) on the project must be reported to
OES wildlife ecologist (651-366-3605).
Lighting AMM 1 & AMM 2: Direct temporary lighting, if used, away from wooded areas during the
bat active season (April 1 to Oct 31, inclusive). If installing new or replacing existing permanent
lights, use downward -facing, full cut-off lens lights (with same intensity or less for replacement
lighting); or for those transportation agencies using the BUG system developed by the Illuminating
Engineering Society, be as close to 0 for all three ratings with a priority of "uplight" of 0 and
"backlight" as low as practicable. Please contact Susan Zarling (MnDOT Lighting Engineer) at 651-
234-7052 with questions about approved products.
Additional Recommended Conservation Measures:
• If rolled control products are to be used, they should be limited to bio-netting, natural netting or
woven type products without plastic mesh nettings or other plastic components. Be aware that
hydro -mulch products may contain small plastic fibers to aid in its matrix strength. These loose
fibers could potentially re -suspend and make their way into Public Waters impacting protected
aquatic species (e.g., mussels, fishes).
Species List for the Project Action Area
A list of federally threatened, endangered, proposed and candidate species, and designated and proposed critical
habitat that overlaps with the action area, was requested via the Information for Planning and Consultation (IPaC)
web application maintained by the U.S. Fish and Wildlife Service (requested January 2020). Based on this list, the
project is within the range of the following:
Species Status Habitat
Northern long-eared bat Threatened Hibernates in caves and mines - swarming in surrounding wooded areas in
Myotis septentrionalis I F autumn. Roosts and forages in upland forests during spring and summer.
OnDOT consults the Minnesota Department of Natural Resources Natural Heritage Information System (Copyright 2020 State of
Minnesota, Department of Natural Resources), and other resources as available, to determine if proposed projects may affect listed
species.
Endangered Species Act — Section 7 Consultation
Section 7 of Endangered Species Act of 1973, as amended (Act), requires each Federal agency to review any action
that it funds, authorizes or carries out to determine whether it may affect threatened, endangered, proposed species
or listed critical habitat. Federal agencies (or their designated representatives) must consult with the U.S. Fish and
Wildlife Service (Service) if any such effects may occur as a result of their actions. Consultation with the Service is
not necessary if the proposed action will not directly or indirectly affect listed species or critical habitat. If a federal
agency finds that an action will have no effect on listed species or critical habitat, it should maintain a written record of
that finding that includes the supporting rationale.
Notice of Determination
Northern long-eared bat — May affect, not likely to adversely affect
No documented NLEB hibernacula and/or roost trees are documented within the project Action Area
(https://files.dnr.state.mn.us/eco/ereview/minnesota nleb township list and map.pdf).
This project review relies on the USFWS Programmatic Biological Opinion for FHWA, FRA, FTA Transportation
Projects within the Range of the Indiana Bat and Northern Long-eared Bat (PBO) to satisfy requirements under
Section 7(a)(2) of the Endangered Species Act of 1973 (ESA) (87 Stat. 884, as amended; 16 U.S.0 1531 et seq.).
The review was completed using the U.S. Fish and Wildlife Service's Information for Planning and Consultation
(IPaC) system (Consultation Code: 03E19000-2020- R-0578). The U.S. Fish and Wildlife Service's consistency
verification letter is attached (Attachment 1).
State Project 133-010-006 & 4308-35
ESA (Section 7) — No Effect Determination
February 4, 2020
Page 2 of 3
Please contact me if there are questions or concerns.
Thank you,
Digitally signed by Christopher E Smith
Date: 2020.02.04 12:20:27-06'00'
Christopher E. Smith, M.Sc., C.W.B.®
Wildlife Ecologist I Protected Species Program Coordinator
Minnesota Department of Transportation
Office of Environmental Stewardship
395 John Ireland Blvd., M.S. 620
St. Paul, Minnesota 55155
0:651-366-3605
mndot.Qov
MDEPARTMENT OF
TRANSPORTATION
State Project 133-010-006 & 4308-35
ESA (Section 7) — No Effect Determination
February 4, 2020
Page 3 of 3
Attachment 1
-{�.C� �
United States Department of the Interior
f6
FISH AND WILDLIFE SERVICE
,$ Minnesota -Wisconsin Ecological Services Field Office
�Cr$ 4101 American Blvd E
Bloomington, MN 55425-1665
Phone: (952) 252-0092 Fax: (952) 646-2873
http://www.fws.gov/midwest/Endangered/section?/s7process/step 1.html
IPaC Record Locator: 488-20076259
February 04, 2020
Subject: Consistency letter for the 'SP 133-010-006 & 4308-35 (TH 7/22) -Hutchinson
Crosswalk Warning System' project (TAILS 03E19000-2020-R-0578) under the
revised February 5, 2018, FHWA, FRA, FTA Programmatic Biological Opinion for
Transportation Projects within the Range of the Indiana Bat and Northern Long-eared
Bat.
To whom it may concern:
The U.S. Fish and Wildlife Service (Service) has received your request to verify that the SP
133-010-006 & 4308-35 (TH 7/22) - Hutchinson Crosswalk Warning System (Proposed
Action) may rely on the revised February 5, 2018, FHWA, FRA, FTA Programmatic Biological
Opinion for Transportation Projects within the Range of the Indiana Bat and Northern Long-
eared Bat (PBO) to satisfy requirements under Section 7(a)(2) of the Endangered Species Act of
1973 (ESA) (87 Stat.884, as amended; 16 U.S.C. 1531 et seq.).
Based on the information you provided (Project Description shown below), you have determined
that the Proposed Action will have no effect on the endangered Indiana bat (Myotis sodalis) or
the threatened Northern long-eared bat (Myotis septentrionalis). If the Proposed Action is not
modified, no consultation is required for these two species.
For Proposed Actions that include bridge/structure removal, replacement, and/or
maintenance activities: If your initial bridge/structure assessments failed to detect Indiana bats,
but you later detect bats during construction, please submit the Post Assessment Discovery of
Bats at Bridge/Structure Form (User Guide Appendix E) to this Service Office. In these
instances, potential incidental take of Indiana bats may be exempted provided that the take is
reported to the Service.
If the Proposed Action may affect any other federally -listed or proposed species and/or
designated critical habitat, additional consultation between the lead Federal action agency and
this Service Office is required. If the proposed action has the potential to take bald or golden
eagles, additional coordination with the Service under the Bald and Golden Eagle Protection Act
02/04/2020 IPaC Record Locator: 488-20076259
may also be required. In either of these circumstances, please advise the lead Federal action
agency accordingly.
02/04/2020 IPaC Record Locator: 488-20076259
3
Project Description
The following project name and description was collected in IPaC as part of the endangered
species review process.
Name
SP 133-010-006 & 4308-35 (TH 7/22) - Hutchinson Crosswalk Warning System
Description
This project proposes to install a pedestrian -activated electronic crossing warning/control
system in Hutchinson, MN at the multi -use trail crossing of TH 7/TH 22 at Montana Street
NW. Associated activities will include construction or reconstruction of pedestrian ramps
according to ADA guidelines and potential replacement of existing street lighting at the
intersection. No tree removal or bridge work is proposed.
02/04/2020 IPaC Record Locator: 488-20076259 4
Determination Key Result
Based on the information you provided, you have determined that the Proposed Action will have
no effect on the endangered Indiana bat and/or the threatened Northern long-eared bat. Therefore,
no consultation with the U.S. Fish and Wildlife Service pursuant to Section 7(a)(2) of the
Endangered Species Act of 1973 (ESA) (87 Stat. 884, as amended 16 U.S.C. 1531 et seq.) is
required for these two species.
Qualification Interview
1. Is the project within the range of the Indiana bat[i]?
[1] See Indiana bat species profile
Automatically answered
No
2. Is the project within the range of the Northern long-eared bat[1]?
[1] See Northern long-eared bat species profile
Automatically answered
Yes
3. Which Federal Agency is the lead for the action?
A) Federal Highway Administration (FHWA)
4. Are all project activities limited to non-construction[i] activities only? (examples of non -
construction activities include: bridge/abandoned structure assessments, surveys, planning
and technical studies, property inspections, and property sales)
[1] Construction refers to activities involving ground disturbance, percussive noise, and/or lighting.
No
5. Does the project include any activities that are greater than 300 feet from existing road/
rail surfaces[i]?
[1] Road surface is defined as the actively used [e.g. motorized vehicles] driving surface and shoulders [may be
pavement, gravel, etc.] and rail surface is defined as the edge of the actively used rail ballast.
No
02/04/2020 IPaC Record Locator: 488-20076259 5
6. Does the project include any activities within 0.5 miles of a known Indiana bat and/or
NLEB hibernaculum[i]?
[1] For the purpose of this consultation, a hibernaculum is a site, most often a cave or mine, where bats hibernate
during the winter (see suitable habitat), but could also include bridges and structures if bats are found to be
hibernating there during the winter.
No
7. Is the project located within a karst area?
No
8. Is there any suitable[i] summer habitat for Indiana Bat or NLEB within the project action
area[2]? (includes any trees suitable for maternity, roosting, foraging, or travelling habitat)
[1] See the Service's summer survey guidance for our current definitions of suitable habitat.
[2] The action area is defined as all areas to be affected directly or indirectly by the Federal action and not merely
the immediate area involved in the action (50 CFR Section 402.02). Further clarification is provided by the
national consultation FAQs.
IW
9. Does the project include wetland or stream protection activities associated with
compensatory wetland mitigation?
No
10. Does the project include slash pile burning?
No
11. Does the project include any bridge removal, replacement, and/or maintenance activities
(e.g., any bridge repair, retrofit, maintenance, and/or rehabilitation work)?
No
12. Does the project include the removal, replacement, and/or maintenance of any structure
other than a bridge? (e.g., rest areas, offices, sheds, outbuildings, barns, parking garages,
etc.)
No
13. Will the project involve the use of temporary lighting during the active season?
Yes
02/04/2020 IPaC Record Locator: 488-20076259 6
14. Is there any suitable habitat within 1,000 feet of the location(s) where temporary lighting
will be used?
No
15. Will the project install new or replace existing permanent lighting?
Yes
16. Is there any suitable habitat within 1,000 feet of the location(s) where permanent lighting
will be installed or replaced?
No
17. Does the project include percussives or other activities (not including tree removal/
trimming or bridge/structure work) that will increase noise levels above existing traffic/
background levels?
Yes
18. Will the activities that use percussives (not including tree removal/trimming or bridge/
structure work) and/or increase noise levels above existing traffic/background levels be
conducted during the active season[i]?
[1] Coordinate with the local Service Field Office for appropriate dates.
No
19. Are all project activities that are not associated with habitat removal, tree removal/
trimming, bridge and/or structure activities, temporary or permanent lighting, or use of
percussives, limited to actions that DO NOT cause any additional stressors to the bat
species?
Examples: lining roadways, unlighted signage , rail road crossing signals, signal lighting, and minor road repair
such as asphalt fill of potholes, etc.
Yes
20. Will the project raise the road profile above the tree canopy?
No
21. Is the location of this project consistent with a No Effect determination in this key?
Automatically answered
Yes, because the project action area is not within suitable Indiana bat and/or NLEB
summer habitat and is outside of 0.5 miles of a hibernaculum.
02/04/2020 IPaC Record Locator: 488-20076259
22. Is the temporary lighting portion of this project consistent with a No Effect determination
in this key?
Automatically answered
Yes, because the lighting will be more than 1,000 feet from the nearest suitable habitat
23. Is the permanent lighting portion of this project consistent with a No Effect determination
in this key?
Automatically answered
Yes, because the lighting will be more than 1,000 feet from the nearest suitable habitat
02/04/2020 IPaC Record Locator: 488-20076259
Determination Key Description: FHWA, FRA, FTA
Programmatic Consultation For Transportation Projects
Affecting NLEB Or Indiana Bat
This key was last updated in IPaC on December 02, 2019. Keys are subject to periodic revision.
This decision key is intended for projects/activities funded or authorized by the Federal Highway
Administration (FHWA), Federal Railroad Administration (FRA), and/or Federal Transit
Administration (FTA), which may require consultation with the U.S. Fish and Wildlife Service
(Service) under Section 7 of the Endangered Species Act (ESA) for the endangered Indiana bat
(Myotis sodalis) and the threatened Northern long-eared bat (NLEB) (Myotis septentrionalis).
This decision key should only be used to verify project applicability with the Service's February
5, 2018, FHWA, FRA, FTA Programmatic Biological Opinion for Transportation Projects. The
programmatic biological opinion covers limited transportation activities that may affect either bat
species, and addresses situations that are both likely and not likely to adversely affect either bat
species. This decision key will assist in identifying the effect of a specific project/activity and
applicability of the programmatic consultation. The programmatic biological opinion is not
intended to cover all types of transportation actions. Activities outside the scope of the
programmatic biological opinion, or that may affect ESA -listed species other than the Indiana bat
or NLEB, or any designated critical habitat, may require additional ESA Section 7 consultation.
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Approve/Deny Funding Requests from the Hutchinson Center for the Arts
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson Center for the Arts has asked to address the City Council regarding their annual funding request.
They will be asking the Council to consider extending/renewing the City's membership and financial commitment to
the Center for the Arts. Please see the attached letter regarding this request.
Please note that Minnesota Statute 471.941 allows cities to make donations to "artistic organizations", which the
Center for the Arts qualifies as one.
The City is currently a member of the Center for the Arts. We first joined in 2012 with a 3-year commitment. We
extended our first 3-year agreement with another one in 2014 and then again in 2017. The last two commitments were
each for 3 years at $15,000/year. The current 3-year commitment ends at the end of this year.
Is there is desire to extend our membership with the Center for the Arts? If so, for how long and for how much. The
Center is asking for another 3-year commitment at $15,000 a year. Funding for this membership has historically come
out of the Community Improvement Fund. Any extension of the funding would begin with the 2021 budget season.
Please note that the the City's total contribution to the Center for the Arts, dating back to 2012, is at $145,000.
BOARD ACTION REQUESTED:
Approve/Deny Funding Request from the Hutchinson Center for the Arts
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
AC
utchinson
ENTER
#OR THE
RTS
April 27, 2020
Dear Mayor and City Council:
I am writing, first, to thank you for the consistent and necessary financial support of the Hutchinson Center for
the Arts (HCA) in the past and, second, to request the City of Hutchinson council members renew their
$45,000 3-year grant to preserve the presence of the HCA as an important pillar of the community.
City funding has supported our mission and work which positively impacts the lives of our entire community
through a range of programming:
o Art Kids Drop In Day, our free monthly program for preschool children and their caregivers that
uses art to build social skills and facilitate community connections
o Visual Arts Exhibition Series, which brings regional Minnesota artists to the Hutchinson
Community
o Creative Palette, our new program for seniors in partnership with Woodstone Senior Living
offering art enrichment activities to residents in their care suites and memory care unit
o Vital infrastructure support that provides services, such as fiscal sponsorship, insurance, and
storage, for our arts and culture partners, allowing them to grow and thrive.
■ Our Partner Groups: CRAYO, Crow River Youth Choir, Crow River Singers, Historic
Hutchinson, Hutchinson Parks & Rec, Hutchinson Photo Club, Hutchinson Theater Co,
Litchfield Area Male Chorus, MN Pottery Festival, No Lines Improv, & Riversong
o Youth scholarships and transportation vouchers, ensuring all children have access to high
quality arts education —10% of youth participants receive some sort of financial support
o Summer Studio and After School Art Offerings, giving kids fun, high quality arts experiences that
ultimately develop intellect, emotional intelligence, and empathy all while they learn to work
together and build the next generation of artists and arts patrons. We adapt our youth
programs to ensure children of all abilities can participate. This includes adapting activities for
physical and intellectual needs including those on the autism spectrum
o Important community events and outreach, making the arts a vehicle for building community
and enriching lives
o Unique programming partnerships with other non -profits such as; Hutchinson Public Library
and McLeod County Historical society
o In 2020 we are launching a scholarship program for our adult classes helping to give those
individuals on fixed income access to our quarterly adult workshops
Each year nearly 2,000 individuals visit and/or participate in programs at the Hutchinson Center for the Arts. In
the time of Covid 19 we have made unique changes to keep the arts accessible and available to our
community.
• Our exhibits are being presented online and arranged so artworks can be viewed through our
windows. Artist talks will be recorded and presented online.
• To replace our Free Art Kids Drop In Day Program ewe are handing out 20 free take home art
kits for preschool children every week from April 20t" through May.
• We have donated paint and brushes to the Food Bank to provide art supplies for children who
may not have any access to art and craft materials in their homes
• Sharing the creative projects of our artists and maker in our community via Facebook
• We were proactive and secured a PPP loan to help navigate the financial burden impacting arts
non -profits. We have rescheduled our Annual Night for the Arts and launched the
#ticketfortomorrow campaign to support the Art Center and our partner groups. The campaign
asks those who are able to not take a refund or make a donation in the amount of a ticket sale
to a postponed or canceled event.
City support of the arts has been a smart investment. Over the last two years, your $15,000 investment
allowed us to secure nearly $40,000 in additional grants/gifts from outside of the city by demonstrating a
strong civic commitment to building and sustaining the arts in our community.
rurtnermore, basea on ine 2017 Minnesota citizens ror ine Arts stuay, we Know investing in the arts has a
valuable financial return for Hutchinson:
Hutchinson's nonprofit arts and cultural organizations draw almost 62,000 attendees annually. The
economic impact of attendee spending is $1.2 million, while Hutchinson's arts and cultural
organizations contribute another $1 million in economic impact, for a combined $2.2 million in impact
each year."
Your investment in the arts — about $1 per resident per year — is a contribution to the fiscal health of
Hutchinson and beyond, to the creative energy captured in our programs, and to cultural values and identity
worth preserving.
The City of Hutchinson has always supported our creative community to the greatest extent possible, so we
humbly ask for your continued support of our organization to help our community thrive through the
patronage of the arts.
Sincerely,
Lisa Bergh
Executive Director
Board of Directors
Jill Springer, President Lisa Hill, Vice President Sarah Work, Treasurer Jody Runke, Secretary
Greg Jodzio Justin Beck Jeri Jo Redman Kay Hultgren Erika Kellen Karlene Ulrich Coleman Weber
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Approve/Deny First Reading of Ordinance 20-814, Amending Chapter 112
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At the last council meeting, the City Council held a discussion on the idea of amending it's liquor ordinance to allow
hotels to be issued an on -sale intoxicating liquor license. This discussion took place after a request was submitted to
Administration from Cobblestone Hotel and Suites.
Included with this Board Action Form is a memo along with a first draft of an ordinance to amend Chapter 112.
In regards to the ordinance, we have proposed minimal changes with the first reading. In reviewing and considering
the ordinance, please keep in mind the following:
-- Section 112.001 - We have not changed the definition in regards to hotels
-- Section 112.085 -- Under section C, we have included "hotels" in the list of entities that can obtain an on -sale
intoxicating liquor licenses
-- Section 112.087 -- With the desire of the Council to allow this ordinance to be put in place so hotels could provide
liquor to their customers, we have not included hotels within the list of those on -sale license holders who could
provide temporary on -sale intoxicating liquor in connection with a social event off of their premise. Nor have we
allowed them to sell at a sports, convention or cultural facility (112.086).
Staff is asking the Council to consider a first reading of this ordinance and set a second reading with possible
adoption for your next meeting.
BOARD ACTION REQUESTED:
Approve/Deny a First Reading of Ordinance 20-814, Amending Chapter 112 of the Hutchinson City Code Relating to
Liquor Regulations
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Office of the City Administrator
111 Hassan Street SF
Hutchinson, NIN 55350-2522
320-234-4241/Fax 320-234-4240
Memo
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 5/12/20
Re: Amending Liquor Ordinance in Regards to Hotels
At the last council meeting, the City Council held a discussion on whether or not to allow a hotel
in town to obtain an intoxicating liquor license. This discussion came at the request of
Cobblestone Hotel & Suites who would like the Council to consider amending the current
ordinance to allow them to obtain such a license. As the Council considers this amendment, staff
would like to provide you with a memo that hopefully provides you with some additional
information on this request.
While the State does allow cities to issue liquor licenses to bowling centers, sports facilities and
others, it is important to remember that since we have a municipal liquor store, there are
additional regulations in place for us. Specifically, Minnesota State Statute 340A.601 notes that
cities with a municipal liquor store can only issue on -sale intoxicating liquor licenses to hotels,
clubs and restaurants. This is known as being a "split liquor" City (the law also allows a
"taproom license" to certain small brewers, which we currently have). Right now, the City only
allows clubs and restaurants to get licenses (thus the request from the hotel). Some of those other
facilities, like bars and bowling alleys, cannot receive an on -sale license from us because we
have a municipal liquor store. It is important for all of you to remember this and that having a
municipal liquor store, does limit some of the places where an on -sale intoxicating liquor license
can be issued.
It also important to remember that we have loosened some of the restrictions in our liquor
ordinance over the past couple of years. So certain establishments that may not have been able to
receive a license in the past may be allowed to now (although none comes to mind). One of those
restrictions that was loosened in recent years was the shrinking of seating arrangements for
restaurants from 85 to 30, and the other was loosening the ability to have alcohol in public places
(library square, craft festival, etc.).
A question has been raised about the ability for our ordinance to be stricter than state law. The
answer to that is YES. For instance, our license requirement for restaurants is stricter than state
law (the portion relating to a sales portion on food). One thing to keep in mind is that at a
minimum, our laws cannot be "looser" than state law, only stricter.
In regards to a hotel liquor license, in the proposed ordinance in front of you for consideration,
staff has simply provided the minimum requirements for a hotel to get a liquor license in
Hutchinson. There is nothing prohibiting the Council from making our ordinance stricter than
what the state allows. Please note that the state/city currently only has four factors for a hotel to
get a liquor license:
1) They are approved to do so by a local municipality/government agency (State
Requirement) — This is currently not allowed by our ordinance as it is written today
2) They have a dining room serving the general public at tables and having facilities for
seating at least 30 guests at one time;
3) For a city the size of Hutchinson, they have guest rooms at a minimum number of 10; and
4) They have a resident proprietor or manager (City Requirement — stricter than state law)
The question was brought up at the last council meeting about the City limiting the alcohol that
would be served to guests, renters and meeting members at a hotel. In speaking with staff, I
struggle with this concept of being a requirement of an ordinance because the minimum state
definition of a hotel, as it relates to a liquor license; notes that they need to serve the "general
public". There was also several comments about food at the last meeting and what the hotel
would or would not be serving. In regards to food, please keep in mind that state law currently
does not state anything about providing food, what type of food, whether they should have a
menu or not, etc. when it comes to hotels and liquor licenses. It simply notes that a hotel needs to
have a "dining room serving the general public at tables and having facilities for seating at least
30 guests at one time". One would assume there is food, but that is not clearly defined in the
state law. The League of MN Cities has noted that this references hotels where "food and
lodging are regularly furnished to guests". This is one of those areas that you could be "stricter"
in if you so choose (food that is). If that is a desire of the Council, we just need to know that.
The obvious alternative to all of this is to simply not change the ordinance.
Let me know if you have any additional questions and/or comments.
Matt
2
ORDINANCE NO. 20-814
AN ORDINANCE AMENDING CHAPTER 112 OF THE HUTCHINSON CITY CODE —
LIQUOR REGULATIONS
The City Council hereby ordains:
§ 112.001 DEFINITIONS.
For the purpose of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
3.2% MALT LIQUOR. Malt liquor containing not less than 0.5% alcohol by volume, nor
more than 3.2% alcohol by weight. This definition includes so-called "malt coolers" within the
alcoholic content limits stated herein.
ALCOHOLIC BEVERAGE. Any beverage containing more than 0.5% alcohol by
volume, including, but not limited to, 3.2% malt liquor, wine and liquor as defined in this
section.
AFFILIATE or SUBSIDIARY COMPANY. A company in which a manufacturer or its
stockholders own a majority of the stock.
APPLICANT. Any person making an application for a license under this chapter.
APPLICATION. A form with blanks or spaces thereon, to be filled in and completed by
the applicant as a request for a license, furnished by the city and uniformly required as a
prerequisite to the consideration of the issuance of a license for a business.
BREWER. A person who manufactures 3.2% malt liquor for sale.
BUSINESS RECORDS. Include, but are not limited to, articles of incorporation, bylaws,
corporate minutes, records of sale and shipping documents, as well as lists of complaints whether
or not those complaints have resulted in a filing with an appropriate government agency, and also
include records relating to any litigation threatened or commenced against a license holder
arising out of the operation of licensed premises pursuant to the license granted herein.
CLUB.
(1) An incorporated organization organized under the laws of the state for
civic, fraternal, social or business purposes, for intellectual improvement or for the promotion of
sports, or a congressionally chartered veterans' organization, which:
(a) Has more than 50 members;
(b) Has owned or rented a building or space in a building for more
than one year that is suitable and adequate for the accommodation of its members; and
(c) Is directed by a board of directors, executive committee or other
similar body chosen by the members at a meeting held for that purpose.
(2) No member, officer, agent or employee shall receive any profit from the
distribution or sale of beverages to the members of the CLUB, or their guests, beyond a
reasonable salary or wages fixed and voted each year by the governing body. The CLUB or
congressionally chartered veterans' organization must have been in existence for at least three
years.
COMMISSIONER. The State Commissioner of Public Safety.
HOTEL. An establishment where food and lodging are regularly furnished to transients
and which has:
(1) A resident proprietor or manager;
(2) A dining room serving the general public at tables and having facilities for
seating at least 30 guests at one time; and
(3) At least ten guest rooms.
INDEPENDENT ACCOUNTANT. An accountant engaged in the practice of public
accountancy who is not an employee of, on the staff of or otherwise affiliated with the licensed
premises or the party holding the license at issue. An accountant who derives more than one-
third of his or her gross income from services performed for the license holder is not
INDEPENDENT, as defined herein. The term INDEPENDENT ACCOUNTANT includes, but
is not limited to, certified public accountants and licensed public accountants.
INTOXICATING LIQUOR or LIQUOR. Ethyl alcohol and distilled, fermented,
spirituous, vinous and malt beverages containing in excess of 3.2% of alcohol by weight. This
definition includes so-called "wine coolers" and "malt coolers" within the alcoholic content
limits stated herein.
LICENSE. A document, issued by the city to an applicant, permitting him or her to carry
on and transact the business stated therein.
LICENSE FEE. The money paid to the city pursuant to an application and prior to
issuance of a license to transact and carry on the business stated therein.
LICENSEE. An applicant who, pursuant to his or her approved application, holds a valid,
current, unexpired license, which has neither been revoked nor is then under suspension, from
the city for carrying on the business stated therein.
LICENSED PREMISES. The premises described in the issued license.
MALT LIQUOR. Any 3.2% malt liquor, ale or other beverage made from malt by
fermentation and containing not less than 0.5% alcohol by volume.
MANUFACTURER. Every person who, by any process of manufacture, fermenting,
brewing, distilling, refining, rectifying, blending or by the combination of different materials,
prepares or produces alcoholic beverages for sale.
MEAL. Entrees and sandwiches offered on a restaurant menu. The term does not include
appetizers, snacks and non -meal -related food.
MINOR. Any natural person who has not attained the age of 21 years.
OFF -SALE. The sale of alcoholic beverages in original packages for consumption off the
licensed premises only.
ON -SALE. The sale of alcoholic beverages for consumption on the licensed premises
only.
PACKAGE and ORIGINAL PACKAGE. Any container or receptacle holding alcoholic
beverages, which container or receptacle is corked, capped or sealed by a manufacturer or
wholesaler.
RESTAURANT. An establishment, other than a hotel, under the control of a single
proprietor or manager, where meals are regularly served at tables to the general public, and
having seating capacity for at least 85 guests. A RESTAURANT qualifying under this chapter
shall submit proof to the City Council that not less than 40% of the gross sales of the
establishment for which the on -sale license is to be used are from the serving of food. Upon the
request of the City Administrator, the applicant shall submit a financial statement signed by an
independent accountant that indicates the total gross sales of the establishment and the total food
sales of the RESTAURANT for the calendar year or fiscal year preceding the date of the renewal
application.
SALE, SELL and SOLD. All barters and all manners or means of furnishing alcoholic
beverages to persons, including the furnishing in violation or evasion of law.
WHOLESALER. Any person engaged in the business of selling alcoholic beverages to a
licensee from a stock maintained in a warehouse.
WINE. A beverage made without rectification or fortification by the fermentation of
sound ripe grapes, grape juice, other fruits or honey, and also carbonated wine, wine made from
condensed grape must, wine made from other agricultural products, imitation wine, compounds
sold as WINE, vermouth, cider, perry and sake, containing not less than 0.5%, nor more than
14%, alcohol by volume. This definition includes so-called "wine coolers" within the alcoholic
content limits stated herein.
(2004 Code, § 112.001) (Ord. 93-76, passed 3-23-1993; Ord. 98-217, passed 2-10-1998)
§ 112.085 LICENSE REQUIRED.
(A) It is unlawful for any person, directly or indirectly, on any pretense or by any
device, to sell, barter, keep for sale or otherwise dispose of intoxicating liquor as part of a
commercial transaction, without a license therefor from the city.
(B) This section shall not apply to:
(1)
beverage;
(2)
purposes;
(3)
on -sale wine licensee;
(4)
Commissioner; or
(5)
the city.
Potable liquors as are intended for therapeutic purposes and not as a
Industrial alcohol and its compounds not prepared or used for beverage
Wine in the possession of a person duly licensed under this chapter as an
Sales by manufacturers to wholesalers duly licensed as such by the
Sales by wholesalers to persons holding intoxicating liquor licenses from
(C) The city may issue annual on -sale intoxicating liquor licenses only to restaurants,
hotels and clubs or congressionally chartered veterans' organizations; provided that, liquor sales
will be made only to members and bona fide guests. The city, at the option of the City Council,
may also issue joint 3.2% malt liquor and wine licenses. The City Council may, at its sole
discretion, provide that the licensee may contract for intoxicating liquor catering services with
the holder of a full year on -sale intoxicating liquor license issued by the city. A license from the
Commissioner is also required.
(2004 Code, § 112.085) (Ord. 95-146, passed 4-25-1995; Ord. 98-217, passed 2-10-1998)
Penalty, see § 10.99
§ 112.086 SPORTS, CONVENTION OR CULTURAL FACILITIES LICENSE.
The Council may authorize any holder of an on -sale intoxicating liquor license, which
under this section shall include clubs and restaurants, issued by the city or by an adjacent
municipality, to sell liquor at any convention, banquet, conference, meeting or social affair
conducted on the premises of a sports, convention or cultural facility owned by the city, or
instrumentality thereof having independent policy -making and appropriating authority and
located within the city. The licensee must be engaged to sell liquor at the event by the person or
organization permitted to use the premises, and may sell liquor only to persons attending the
event. The licensee shall not sell liquor to any person attending or participating in any amateur
athletic event. These sales may be limited to designated areas of the facility. All sales of this type
shall be subject to all laws relating thereto.
(2004 Code, § 112.086) (Ord. 02-309, passed 3-26-2002; Ord. 02-309, passed 4-23-2002)
Penalty, see § 10.99
§ 112.087 TEMPORARY INTOXICATING LIQUOR LICENSE.
(A) License authorized. Notwithstanding any provision of this code of ordinances to
the contrary, the Council may issue a license for the temporary on -sale of intoxicating liquor in
connection with a social event sponsored by the licensee. This license may provide that the
licensee may contract with the holder of a full -year on -sale license, which under this section shall
include clubs and restaurants, issued by the city, for liquor catering services.
(B) Applicant. The applicant for a license under this section must be a club or
charitable, religious or other non-profit organization in existence for at least three years.
(C) Terms and conditions of license.
(1) No license is valid until approved by the Commissioner.
(2) No license shall be issued for more than three consecutive days.
(3) All licenses and licensees are subject to all provisions of statutes and this
code relating to liquor sale and licensing. The licensee shall provide proof of financial
responsibility coverage and, in the case of catering by a full -year on -sale licensee, the caterer
shall provide proof of the extension of that coverage to the licensed premises.
(4) Licenses may authorize sales on premises other than those owned or
permanently occupied by the licensee.
(D) Insurance required. The Council may, but at no time shall it be under any
obligation whatsoever to, grant a temporary intoxicating liquor license on premises owned or
controlled by the city. This type of license may be conditioned, qualified or restricted as the
Council sees fit. If the premises to be licensed are owned or under the control of the city, the
applicant shall agree to indemnity, defend and hold harmless the city and file with the city, prior
to issuance of the license, a certificate of liability insurance coverage in at least the sum of
$300,000 for injury to any one person, $1,000,000 for injury to more than one person and
$10,000 for property damage, naming the city as an insured during the license period.
(2004 Code, § 112.087)
§ 112.088 HOURS AND DAYS OF SALES.
No on -sale of intoxicating liquor shall be made between the hours of 1:00 a.m. and 10:00
a.m. on Sunday, nor between 12:00 midnight and 8:00 a.m. on Monday, nor between the hours of
1:00 a.m. and 8:00 a.m. on Tuesday through Saturday. No off -sale of intoxicating liquor shall be
made on Sunday nor before 8:00 a.m. or after 10:00 p.m. on Monday through Saturday, nor on
New Year's Day, January 1; July 4; Thanksgiving Day; or Christmas Day, December 25. No sale
of intoxicating liquor shall be made after 8:00 p.m. on December 24.
(2004 Code, § 112.088) (Ord. 96-172, passed 9-10-1996; Ord. 97-213, passed 11-25-1997; Ord.
98-217, passed 2-10-1998; Ord. 10-0558, passed 9-14-2010) Penalty, see § 10.99
§ 112.089 ON -SALE WINE LICENSE REQUIRED.
(A) It is unlawful for any person, directly or indirectly, on any pretense or by any
device, to sell, barter, keep for sale or otherwise dispose of wine on -sale, as part of a commercial
transaction, without a license therefor from the city.
(B) This section shall not apply to:
(1) Sales by manufacturers to wholesalers duly licensed as such by the
Commissioner;
(2) Sales by wholesalers to persons holding on -sale or off -sale intoxicating
liquor licenses from the city;
city; or
(3) Sales by wholesalers to persons holding on -sale wine licenses from the
(4) Sales by on -sale intoxicating liquor licensees on days and during hours
when on -sale liquor sales are permitted.
(2004 Code, § 112.089) Penalty, see § 10.99
§ 112.090 HOURS AND DAYS OF WINE ON -SALES.
No on -sale of wine shall be made between the hours of 1:00 a.m. and 10:00 a.m. on
Sunday, nor between the hours of 1:00 a.m. and 8:00 a.m. on the days of Monday through
Saturday.
(2004 Code, § 112.090) (Ord. 97-213, passed 11-25-1997) Penalty, see § 10.99
§ 112.091 INTOXICATING MALT LIQUORS.
(A) It is unlawful for any person, directly or indirectly, on any pretense or by any
device, to sell, barter, keep for sale or otherwise dispose of intoxicating malt liquors, as part of a
commercial transaction, without a liquor license pursuant to either § 112.085 of this chapter or
this section. A holder of an on -sale wine license who is also licensed to sell 3.2% malt liquors at
on -sale and whose gross receipts are at least 60% attributable to the sale of food, may sell
intoxicating malt liquors at on -sale without any additional license from the city.
(B) The seller qualifying under this section shall submit proof to the City Council that
not less than 60% of the gross sales of the establishment are from the serving of food. Upon
request of the City Administrator, the seller shall submit a financial statement signed by an
independent accountant that indicates the total gross sales of the establishment and the total food
sales of the seller for the calendar year or fiscal year preceding the date of the seller's license
renewal application.
(2004 Code, § 112.091) (Ord. 95-140, passed 3-28-1995) Penalty, see § 10.99
§ 112.092 INTOXICATING LIQUOR OR ON -SALE WINE LICENSE; REGULATIONS
AND RESTRICTIONS.
(A) Licenses in connection with premises of another. A license may not be issued to a
person in connection with the premises of another to whom a license could not be issued under
the provisions of this chapter. This division (A) does not prevent the granting of a license to a
proper lessee because the person has leased the premises of a minor, a non -citizen who is not a
resident alien, or a person who has been convicted of a crime other than a violation of this
chapter.
(B) Employment of minors. No person under 18 years of age may sell or serve
intoxicating liquor or wine on licensed premises.
(C) Premises eligible. On -sale wine licenses shall be granted only to restaurants, as
defined in this chapter; provided, however, for purposes of this section, the restaurant shall have
appropriate facilities for seating not less than 25 guests at one time.
(2004 Code, § 112.092) (Ord. 98-217, passed 2-10-1998) Penalty, see § 10.99
§ 112.093 CATERERS; SPECIAL PROVISIONS.
(A) City Council findings. The City Council makes the following findings regarding
the need to enact additional sale provisions governing persons selling or furnishing alcoholic
beverages pursuant to a caterer's permit issued pursuant to M.S. § 340A.404(12), as it may be
amended from time to time. This statute authorizes the holder of such a permit to provide
alcoholic beverages at unlicensed locations; provided that, the sale is incidental to a larger food
service. This division (A) is enacted in order to preserve the incidental nature of the caterer's
permit and to preserve the underlying state and local framework for permanent on -sale
intoxicating liquor licenses. The issuance of a caterer's permit does not allow a person to, in
effect, operate a permanent on -sale intoxicating liquor establishment; rather it entitles the person
to provide temporary alcoholic beverages as an incidental part of a food service that prepares
meals at special locations apart from the licensee's permanent location. The location
requirements in this section for the sale of alcoholic beverages at catered events are enacted to
assure compliance with existing state and local provisions regarding on -sale licenses. Numerous
events conducted at one location where alcoholic beverages are provided by caterers thwarts the
licensing scheme for permanent on -sale intoxicating liquor establishments.
(B) Regulations. Events that are catered in accordance with M.S. § 340A.404(12), as
it may be amended from time to time, shall comply with the following additional sale provisions.
(1) No one location shall have more than 48 days of catered events in one
calendar year at which alcoholic beverages are served to the general public, and in no case shall
any one event of this type be for more than four consecutive days.
(2) All such caterer's licenses shall be approved by the City Council, although
no public hearing shall be required.
(2004 Code, § 112.093) (Ord. 98-217, passed 2-10-1998) Penalty, see § 10.99
Adopted by the Hutchinson City Council this day of , 2020.
ATTEST:
Gary T. Forcier, Mayor Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=y�f AFON
Request for Board Action 7AL =-M
Agenda Item: Approve/Deny Resolution 15169 - Refunding a Portion of City License Fees
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At the last council meeting, the City Council held a discussion on the idea of refunding a portion of City License Fees
for businesses impacted by COVID-19. From that conversation, staff was directed to put together a resolution for the
Council to consider that would refund fees.
Attached is that resolution. The resolution calls for a prorated refund of fees based off of how long a business was
closed down by a State or Federal order. Staff has left it broad on purpose to give us the greatest flexibility when it
comes to issuing refunds. In particular, the resolution would provide refunds for the following type of licenses that
have been impacted during this pandemic:
- Variety of On -Sale Liquor Licenses
- Massage Services
- Peddler/Solicitor/Transient Merchant
- Tobacco Licenses
- Caterer's Permit
- Taproom Permit
Since we don't know the length of some of these required shut downs, staff is unable to give a fiscal impact statement
at this time. Staff estimates that it could be a couple hundred to a couple thousand dollars.
BOARD ACTION REQUESTED:
Approve/Deny Resolution 15169 - A Resolution Refunding a Portion of the City License Fees for the 2020 Season
due to COVID-19
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 15169
A RESOLUTION REFUNDING A PORTION OF THE CITY LICENSE FEES FOR
THE 2020 SEASON
WHEREAS, the City of Hutchinson, along with the rest of the State, Nation and
World, is in the midst of a pandemic that is resulting not only in a loss of life but is
impacting the economic vitality of each and every community; and
WHEREAS, the COVID-19 pandemic has resulted in the closure of many
businesses in Hutchinson and around the nation, and that the Federal and State
governments have asked citizens to social distance themselves from others; and
WHEREAS, the State of Minnesota has had a "Stay at Home" order in place since
March 28 and the State has required that bars, restaurants, and other places of public
accommodation be closed to the public, outside of certain curbside services, since March
16; and
WHEREAS, many businesses in Hutchinson have been affected by the Stay at
Home Order and closure of bars, restaurants, and other places of public accommodation;
and
WHEREAS, many of those businesses were required to receive an annual license
from the City to operate.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the City Council hereby authorizes the City Administrator to provide a
pro -rated refund of any city license fee to any business or applicate who is impacted by the
Stay at Home Order or any other State or Federal mandate.
Such business must have been required to close or not provide a specific service to the
public for a period of time and were required to obtain a city license.
Fees that are to be refunded shall include, but are not limited to, fees associated with the
following: Liquor Licenses, Massage Services, Peddler/Solicitor/Transient Merchant,
Tobacco Licenses, Caterer's Permit, Taproom Permit, etc.
Adopted by the City Council this 12th day of May, 2020.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=y�fAa�
Request for Board Action 7AL =-W
Review of the City's Vehicle and Equipment Policy
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 5/12/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The fleet committee met four times in 2019 to discuss fleet requests and fleet policy. There are several revisions
mainly because the policy has not been modified since it was established in 2012. Proposed changes include red font
for additions and strike -through for deletions. The following bullet points highlight the main revisions to the policy:
• Defining city staff appointed to the committee by the City Administrator.
• Language that reflects what is actually occurring, or should be occurring, at the fleet committee.
• Document the necessary actions to assist departments in the acquisition and disposition processes. This includes
reference to the city's purchasing policy regarding state contract pricing, multiple quotes, and proper approvals.
• Revise the Vehicle Condition Index (VCI) and assign realistic point systems to the VCI variables. The
committee will monitor the effectiveness of certain VCI variables over the next few years and may recommend
revisions if the VCI does not align with actual replacement need.
• The prior policy put substantial weight on the service age of vehicles/equipment when looking at replacement.
The VCI is the primary indicator for replacement, however service age is a major factor within the VCI calculation.
• Since the VCI is an indicator of current condition, the fleet committee believes that service age should be utilized
mainly for budgeting future year replacements. This pertains to years 2 through 5 of the city's 5-year Capital Plan.
Year 1 of the Capital Plan will base replacements primarily on the VCI.
• Include language for the committee to discuss energy efficient options when replacing vehicles.
I've also attached the current Fleet Inventory spreadsheet for the General Fund departments as well as the Enterprise
Funds. The calculated VCI column on the far right still requires updated data from several departments. The fleet
committee will be meeting in May or June to review the 2021 replacement requests and to prioritize the 2022-2025
Capital Plan.
BOARD ACTION REQUESTED:
Review and, if acceptable, approve the proposed Vehicle and Equipment Policy
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Vehicle & Equipment Policy
Policy Scope
This policy applies to all vehicles/equipment owned and operated by the City of Hutchinson with an
acquisition cost of at least $10,000 before any trade-ins.
Policy Objective
This policy intends to reduce ongoing expenses and replacement costs by addressing acquisition, use,
maintenance, replacement and disposal of vehicles/equipment.
Fleet Committee
The City Administrator shall appoint a Fleet Committee to review vehicle/equipment policies and to
make recommendations regarding management, acquisition, disposal, and related procedures.
Fleet Committee MakeUD
The City Administrator designates the following as members of the fleet committee. The Committee
shall be composed of seven (7) members. Each member has vehicles/equipment that their department
is responsible for, except for the City's Finance Director who shall be the committee's chair.
Makeup of the Committee shall be as follows:
• Finance Director (Chair)
• Creekside/Compost Manager
• Fire Chief
• IT and Planning Director (Rotates between the two every 3 years)
• PRCE Director or their designee
• Police Chief or their designee
• Public Works Director or their designee
Acquisition Procedures
1. Identify Need, Priority
Replacement priority for vehicles/equipment:
• Public Safety (e.g., Police squad cars, fire trucks, emergency equipment)
• Essential Maintenance Services (e.g., sewer, jetter, pumps, snow equipment, street &
specialty equip. )
City of Hutchinson I Vehicle & Equipment Policy �
• Municipal Services (e.g. administrative vehicles, mowers, general maintenance
vehicles/equipment)
Vehicle/Equipment replacement report:
a. Departments identify needs, prepare reports and submit them to the Fleet Committee Chair by
TAT April 30 each year. Reports must ifielude V,.,.iele Geed fie 1nd&. (344) afi
identi f: other- _ell, Emt f eter- identify the vehicle/equipment proposed for replacement and its
Vehicle Condition Index (VCI). Reports shall include detailed explanations as to why the
vehicle/equipment can no longer be used for city operations and how city operations will be
impacted if not replaced. Vehicle/equipment specifications submitted shall reflect features
and apparatus necessary to ensure appropriate purchases are made.
b. Departments should designate an employee or group to review specifications. Reports should
include feedback regarding vehicle/equipment suitability, productivity, maintainability and
acquisition cost. Vehicle/equipment types, engine sizes, etc., shall be vetted by department
personnel prior to submitting the replacement request. Necessary apparatus or attachments
shall be identified and may be considered with the replacement.
c. Departments should conduct life -cycle cost analysis to determine the best value.
d. Vehicles/equipment acquired are to be used interdepartmentally to the extent possible.
e. Departments shetild shall consider vehicles/equipment designed to consume less fuel, use
alternative fuels, or be otherwise advantageous to the environment, provided the
vehicle/equipment is economically or operationally advantageous to the City or the higher
cost of the vehicle/equipment is determined to be commensurate to the benefit.
2. Fleet Committee Review
a. Vehicles/equipment will be replaced on a priority basis after assessing their condition. The
Fleet Committee will physically inspect each vehicle/equipment proposed for replacement, to
the extent possible.
b. Replacement will be considered when the minimum Vehicle Condition Index requirements
are met and economic or operational priority is demonstrated.
c. Department reports will be reviewed to ensure cooperative purchasing contracts and/or
government discount programs are used to reduce cost. r ,.ea p., .,.,...ses shetild be ,.ensider-ea
if.vehiele. e __:� .� �Iable and pfieffiig is eefnpefi4ve. Competitive pricing should be
sought to the extent possible for used equipment.
d. A variety of ways to make vehicles/equipment available are reviewed, including replacement,
used vehicles/equipment, rental, leasing, cooperative agreements, or by other means, to
determine which method provides the most benefit to City operations and the most economic
advantage.
e. In the case of low utilization, acquisition or replacement of vehicles/equipment will not be
considered unless for specific life -safety -health functions. Departments must clearly identify
such vehicle/equipment's specific function and necessity.
City of Hutchinson I Vehicle & Equipment Policy mom
f. Some vehicles/equipment may become functionally obsolete while in service. If service,
repairs, or replacement parts are no longer readily available, or when safety regulations are no
longer met, these vehicles/equipment are to be noted identified as "Obsolete" by the Fleet
Committee and may be considered for replacement regardless of other factors.
g. As vehicles are proposed for replacement, the Fleet Committee will discuss the potential to
replace with energy efficient options. The main discussion points shall include the vehicle's
core operational functions and the cost/benefit of the energy efficient option.
3. Financing & Planning
a. The goal in the General Fund is to budget appropriate transfers into the Vehieke an
Equipment Replacement Fund as the primary funding source.
b. Enterprise funds will budget separately for vehicle/equipment acquisitions.
c. Use of equipment certificates, debt instruments, or lease -purchases may be considered. The
Finance Director and City Administrator will make any debt recommendations to the City
Council for approval.
d. The Fleet Committee will recommend replacements necessary due to catastrophic loss.
e. Vehicles/equipment not included for current funding wil4 may be identified in the City's 5-
year capital plan, based on meeting replacement criteria.
f. Once the etiffent yeaf ^5-year - ehiele/eg pment Y plae ..f.^rt capital plan is approved
by City Council each December, departments may submit purchase requisitions orders for
vehicles/equipment budgeted in the first year of the plan. Replacements are not necessarily
approved simply by being included on the 5-year CIP. Approvals are still required by the
Finance Director and City Administrator. Replacements with a gross cost exceeding $50,000
must receive City Council approval prior to ordering. City Administrator and Finance
Director approval must be received before presenting to City Council.
g. Replacements must consider Minnesota State pricing, if available, before buying through
another source. Replacement of cars, SUVs and light trucks shall consider the lowest state
pricing of the major automakers. Other dealer quotes, including local, should be obtained as
state pricing is not always the lowest option. Departments missing the state contract window
may submit other competitive quotes for consideration, but may not receive approval if the
cost is substantially higher than state pricing. The City Administrator and Finance Director
will review and decide on those situations.
h. Departments are responsible for forwarding the dealer invoice and MSO (manufacturer's
statement of origin) to the Finance department as soon as possible after taking delivery of the
new vehicle/equipment. Finance will complete the registration with the DMV in addition to
paying the vendor for the vehicle/equipment.
City of Hutchinson I Vehicle & Equipment Policy
Vehicle & Equipment Disposition
V,., iel e _-:pm ent Disposition includes all activities undertaken by departments to remove the a
vehicle/equipment from service using the most economically advantageous method for the City.
Methods of disposition include the following:
a. Trade-in to a dealer as part of another competitively bid transaction.
i. Appropriate trade -value shall be determined by reference to the "Blue Book"
or other similar published reference book or website, whenever possible.
b. Sell using a competitively bid targeted auction service, specializing in specific types
of vehicles/equipment.
c. Sell at other local, state or online competitively bid auction sites.
d. Sell directly to other governmental agencies at fair market value.
e. Sell directly as salvage parts or scrap metal if the vehicle/equipment is deemed
unserviceable or unsafe for sale.
2. Vehicles/equipment removed from service shall be offered to other departments for circumstances
such as for new full-time or seasonal employees. Transferred vehicles will be identified in the
master fleet inventory report as "Do not Replace with New" and essentially be used as a spare
vehicle. All interdepartmental transfers of vehicles/equipment shall receive prior approval from
the Fleet Committee.
3. . From time to
time Public Works will coordinate disposal of surplus equipment by auction for those departments
not disposing of their own equipment. Departments are responsible for costs related to
decommissioning and preparing reasefi ble e i4s to rr pa surplus vehicles/equipment for
disposal in a manner that maximizes revenue potential.
4. Disposal of vehicles/equipment shall occur as soon as possible after replacement, but no later than
December 31 of the year replaced. Departments shall not retain a replaced vehicle/equipment
without Fleet Committee approval.
5. City council approval is required prior to disposing of surplus vehicles/equipment, except in the
case of a trade-in.
6. Titles for vehicles to be disposed will only be released by the Finance department after city
council approval or City Administrator approval of a trade-in. Vehicles/equipment shall not be
sent to auction without city council approval.
7. Revenues from the disposition of vehicles/equipment are reserved in the appropriate fund for
future vehicle/equipment replacement.
Vehicle & Equipment Utilization
Vehicle/equipment utilization includes all activities undertaken by departments to maximize the
function of vehicle/equipment, including their routine assignment and cooperative use among City
functions.
1. Vehicles/equipment may be assigned to specific functions or be made available in a pool, as is
determined to be most efficient.
City of Hutchinson I Vehicle & Equipment Policy
Departments will actively pursue opportunities to cooperatively manage the utilization of similar
vehicle/equipment types and to make vehicles/equipment available to other departments to
enhance utilization. To encourage interdepartmental utilization, repair costs related to specific
incidents, with the exception of routine consumable parts such as filters, batteries, wear parts,
cutting edges, etc., will be borne by the department operating the vehicle/equipment when the
incident occurred.
3. Departments will make operational changes, as needed, to enhance fuel efficiency; for example,
by limiting idle times and using the smallest capable vehicle/equipment for the work.
Vehicle & Eauinment Maintenance
Maintenance includes all activities undertaken by departments to maximize the functional life of
vehicles/equipment, including routine maintenance, repairs, refurbishments, and improvements.
1. Preventive maintenance schedules shall be are developed for each elass 0 vehicle/equipment.
Qualified technicians are used to perform vehicle/equipment maintenance. Periodic reviews
determine whether maintenance functions are being performed adequately.
2. Departments maintain records identifying maintenance activities, including the mileage or hours
on the vehicle/equipment when the maintenance activity occurred.
3. Ongoing communication with operators is used to determine if improvements can be made to
maintenance activities.
4. Departments establish procedures for authorizing repairs. Dollar amounts requiring specific
approval may vary by equipment class and be commensurate to the cost of the vehicle/equipment.
One person is appointed to make repair authorizations. Repair decisions take into consideration
the specific function performed by the vehicle/equipment, as well as its age, condition, and target
replacement guideline.
5. Departments to shall identify operator inspection and reporting responsibilities. Inspections and
reporting are a part of each operator's normal routine. Departments routinely inspect
vehicles/equipment for damage. A41 Commercial drivers comply with inspection regulations for
commercial vehicles identified in State statute.
6. Departments ensure that vehicles/equipment perform their intended function in a safe, effective
manner.
7. Departments shall ensure that vehicles/equipment are cleaned on a periodic basis.
Reporting
Finance will maintain an
inventory of vehicles/equipment to serve multiple purposes:
a. Serve as the Fleet Committee's official record of the City's fleet
b. Insurance purposes
c. Fixed asset accounting
2 Aft :,..,,.ntefy r-epei4 shall be submittedd Finance shall submit an updated inventory report to the
Fleet Committee in January/February of enee each year to the Fleet r,.mmit4ee. Departments are
to identify update the following information for vehicles/equipment assigned to the department:
City of Hutchinson I Vehicle & Equipment Policy
a. Home department
b. Fleet ID number
d. Description
e. Class
f. Priority classification
g. Serial or vehicle identification number
h. Date purchased
i. Date placed in service
J. Acquisition cost
1. Salvage value
in. E*peete Estimated replacement ate cost
n. Mileage/Hour meter readings
o. Non-standard repair costs over the life of the vehicle/equipment
P•
3. Departments must report any transaction that changes the status of vehicles/equipment to the
Finance Department. Transactions may include: acquisition, disposition, transfer, retirement and
disposal. Reports must be made as soon as possible to ensure insurance records are properly
maintained. Forms and processes may be prescribed to ensure accurate reporting.
Policy Review
The appointed Fleet Committee shall review this policy from time to time, and provide
recommendations for policy modifications to by the City Administrator.
City of Hutchinson I Vehicle & Equipment Policy "
Vehicle & Equipment Policy
Capital Improvement Plan Forecasting
Target Replacement Guidelines
The VCI shall be the main factor in determining if a vehicle/equipment is in need of replacement
within the next year or two. While the VCI is a measure of current condition, it is not ideal for
forecasting future replacements. Therefore, the following replacement guidelines will be utilized,
in conjunction with the VCI, to assist the Fleet Committee in prioritizing replacements in years 2-
5 of the City's 5-year Capital Improvement Plan.
Category Age
Municipal vehicles & eauipment
Squad cars (marked patrol cars)
--3-5 years
Cars, sport utilities, minivans
4-0--12 years
Pickups, light trucks ('/4, '/2, 3/4 ton)
4�0-- 12 years
Light truck snowplows (1/4, 1 ton)
—7— 9 years
1 ton trucks (pickups, flatbeds, dumps, etc.)
4-2— 15 years
Heavy trucks (dump trucks, snowplows, etc.)
4-5-- 20 years
Fire trucks (engines, tankers, etc.)
2-0— 25 years
Trailers (all types)*
4-5--- 20 years
Lawn mowers, grounds equip, etc.
—7— 9 years
Tractors and backhoes
4-2— 15 years
Skid steer loaders (skid steer, utility loaders)
4-2— 15 years
Wheel loaders
5-- 20 years
Heavy equipment"
5-- 20 years
Forklifts, utility & contractor equipment
4-5--- 20 years
Solid VVaste Resource Recovery equipment
Skid steer loaders (skid steer, utility loaders) 4— 10 years
Wheel loaders --9— 10 years
Heavy equipment** 4-5-- 20 years
Forklifts, utility & contractor equipment —5-- 7 years
* except specifically identified trailers
**except specifically identified equipment
City of Hutchinson I Vehicle & Equipment Policy "
VEHICLE CONDITION INDEX
FACTOR
POINTS
Service Age
1131, 0.5 i 0
"5"
One point for each year of chronological age, based on in-service date.
Miles/Hours
Calculated by assigning one point for each 9,00 10,000 miles of use.
Equipment with hours shall be assigned one point for each 250 hours for an
engine under 150 horsepower, or one point for each 1,000 hours for an engine
with 150+ horsepower. for f r each 150 hettf:s of tte) For vehicles/equipment
without meters (e.�.��, use one-half the service age of the equipment.
Utilization
Calculated by considering the type of service the vehicle/equipment is
routinely involved in. Assign points based on typical utilization. Points are to
be assigned by the Fleet Committee:
" 1 " — Light duty — for example: administrative cars, personnel transportation
"3" — Routine duty — for example: pickups, vehicles used for daily operations
"5" — Severe duty — for example: squad cars, street sweepers, snowplows, etc.
Reliability
Calculated by considering the reliability of the vehicle/equipment. Categorize
the frequency of necessary repair work which takes the vehicle/equipment out
of service within the past year (do not include routine maintenance such as oil
changes and tire repairs). Assign points dependimg upon the frequency of
repair downtime. Service log documentation is required to signify downtime.
"» little or- no downtime for- repairs
"3" routine downtime for- repairs
"1" for 1 or 2 times within the past year
"2" — for 3 or 4 times within the past year
2" — for 4 or 5 times within the past year
4" — for 5 or 6 times within the past year
"5" — for 7 or more times within the past year
Maintenance &
Calculate by dividing total lifetime maintenance & repair costs by the capital
Repair Costs
cost of the vehicle/equipment (capital cost includes purchase price plus
auxiliary equipment installed). Assign points based on the lifetime
maintenance costs.
"1" — lifetime costs less than 15% of capital cost.
"2" — lifetime costs of 15%-30% of capital cost
2" — lifetime costs ' COS-400% 31%-45% of capital cost.
4" — lifetime costs 46%-60% of capital costs
"5" — lifetime costs over 40°� 60% of capital cost.
City of Hutchinson I Vehicle & Equipment Policy
Condition
Calculate by considering the condition of the body, rust, interior condition,
accident history, and anticipated repairs necessary. Assign points based on the
general condition of the vehicle/equipment. Points are to be assigned by the
Fleet Committee based on condition evaluation.
I" good tie„ eeiisidefifig its feutiffe use.
" '
u »
"1" - Excellent
"2" - Good
"3" - Average
"4" - Marginal
"5" - Poor
Safety Concerns
1 point shall be assigned if there is a defect affecting the safety of the
vehicle/equipment, which will be assigned by the Fleet Committee
Vehicle
Condition Index
16 to 20 mint, Goo
(VCI)
21 to 25 Points Adequate
26 to 30 r its Al.,,...inal fe
eeiisidef ff plae,,met4
Over- 30 r its u fefTeplaeemefft
eefisider
Under 16 points Condition I Excellent
16 to 25 points Condition II Good
26 to 30 points Condition III Consider for Replacement
31 points and above Condition IV Needs immediate consideration
Other- e;-s
Otherfaetarsafe independently th. VC! E
eensider-ed of seer-e. ples e
City of Hutchinson I Vehicle & Equipment Policy "
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HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Calling a Special Budget Workshop Meeting for 4.00 pm on May 26
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is getting set to begin the 2021 budget season. To assist us with that process, I would like to have a workshop
meeting with the council to discuss the process that is being used to establish the budget and to get some feedback
from the Council on budgetary goals for 2021. This meeting will be similar to the annual budget kick-off meeting I've
conducted the past several years. The one difference is that I will attempt to do it virtually!
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4:00 p.m. on May 26
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
EDA Board Meeting
Conference Call
11:30 AM Wednesday, March 251h, 2020
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Daron Vanderheiden
Chad Czmowski
Mary Christensen
Jeremy Carter
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
I. Call to Order
Meeting called to order at 11:30 AM.
II. Review Agenda
III. Review Minutes
Economic Development Authority
Financial Summary as of February
2020
Operations
Cash Available
$105,109
Reserved
$56,736
Unreserved
$47,543
Economic Development Loan Fund
Cash Available
$67,162
Ashwill Industries Balance
$6,309
Zephyr Wind Services
$95,845
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Advances to other funds (Enterprise
$283,146
Center
Downtown Revolving Loan Fund
Cash Available
$568,584
Loans Receivable
$344,919
Capital Assets
$201,329
Total Assets
$1,114,831
MIF Loan Fund
Cash Available
$2,868
MOXY Loan Receivable
$15,478
Enterprise Center Fund
Cash Available
$29,177
SHOPKO TIF District (TIF 4-5)
Cash Available
$163,917
Interfund Loans Receivable
$480,906
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$322,661
a. February 19th Finance Team meeting:
M/S/P: Stearns, Czmowski to approve the minutes as written. Passed unanimously.
b. February 26th EDA Board Meeting
M/S/P: Christensen, Block to approve the minutes as written. Passed unanimously
IV. Review of EDA Financial Statements
Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table)
M/S/P: Cannon, Czmowski to approve the financial report as presented. Passed unanimously.
V. Director's Report
A. Marketing Plan: FB = 348, T = 94, Facebook updates = 16, Twitter updates = 16, Website updates = 6.
B. Business recruitment / expansions — Staff provided an update on recent prospects and ongoing
conversations.
C. Cenex Site Redevelopment — Staff talked with Trident Development, they may be interested in putting up
market rate apartments. In April they will be conducting an analysis to see if this is feasible. They would
utilize a housing TIF.
D. Clinic Site — hearing back from FEMA will be a long, slow process. Hopefully hear news by September or
October.
VI. Current Events
A. City State of Emergency / Possible shutdown of non -essential services — The City has declared a State
of Emergency. This helps alleviate some purchasing requirements and bidding laws while also giving
the City Administrator the ability to make decisions on staffing arrangements and the closing of
buildings. Non -essential city services will soon be temporarily discontinued.
B. EDA actions to date: pushing out information via website & social media (will also do a press release) -
Waiting to see what decisions the Minnesota Governor will make, as of this meeting no Executive Order
has been placed for essential/non-essential personnel. EDA will most likely shut down, with calls and
emails being forwarded to make working from home possible.
C. SBA Economic Injury Disaster Loans — staff modified EDA website with COVID-19 tab at the top of the
page, also included resources for businesses with links to access information.
D. DEED Emergency Loan Program — information added to website for businesses to reference.
E. Councilmember Cook Proposal: Small Business Stabilization Fund / Grant Program / etc. — Discussion
on how we can potentially help businesses in this time of need. Board consensus is to help as much as
possible but for now to hold off and see what the Federal and State levels of government will do. We
would like to complement what they are doing and not overlap. The board will address this as we go
forward.
VII. EDA Loan Programs
A. Consider suspending all Downtown Commercial Rehabilitation Loan payments for April -May -June &
waive interest.
- Discussion on what we can do as the EDA to help our businesses, most of the businesses
that have loans through the EDA are currently shutdown.
- Borrowers would need to cancel auto -payments themselves.
- Staff to send out letters this afternoon notifying loan holders of this situation.
M/S/P: Cannon, Stearns to approve suspending all Downtown Commercial Rehabilitation Loan payments for
April, May, and June & waive interest. Passed unanimously.
B. Do we put our ED Loan Fund payments on hold too?
M/S/P: Cannon, Christensen to approve suspending all ED Loan Fund and Moxy Loan Fund payments for
April, May, and June & waive interest. Passed unanimously.
Vill. Enterprise Center
Question on rent payments — can we hold off on rent to help alleviate some burden on our incubator tenants?
- EDA wants to help keep our small business tenants afloat until the economy comes back.
- Each tenant will still be responsible for paying the rent amount for each month by the end of
the 2020 calendar year. This is not waiving rent — just a deferment to help business until they
get back on their feet.
- Rent payments will still be accepted during this time, if they so choose.
M/S/P: Stearns, Christensen to offer Enterprise Center tenants to option to defer rent payments for 90 days.
Passed unanimously.
IX. Unique Tool - Land Write -down Program $52,193
A. Authorization of land write -down for manufacturing project (2/3 write -down amount)
B. Authorization to sell 1.797 acre lot (1/3 would be $26,096)
- Unique Tool would like to build a 5,000 sq. ft. building in the Industrial park on the lot directly
across the road from Warrior Manufacturing and west of Customer Elation. (Site of former
Wetherell house)
- Land write -down would offer an incentive to help the project move along since TIF and Tax -
abatement would not work.
- Discussion of the amount of assistance provided vis-a-vis project size and return on
investment. Staff noted that larger projects, those that create more jobs, tax base and
economic impact, qualify for larger economic development incentives.
M/S/P: Czmowski, Christensen to approve the use of the land -write down program for Unique Tool's
purchase of the 1.797-acre lot. Passed unanimously.
X. Systems West Project: 40,500 sf manufacturing building
A. Sale of lot for $1
B. Authorization for an economic development TIF District
C. Authorization for interfund loan from SHOPKO TIF District. $15,000
- Systems West would like to move forward with a building project in the industrial park.
- They have had conversations with a manufacturer — Systems West would build and finance a
building for the manufacturer and then lease it to them for a few years. After that, the company
would purchase the building from Systems West.
- The interfund loan would help cover our cost of setting up the TIF district, and would be
reimbursed from tax increment generated once the building is up.
M/S/P: Cannon, Czmowski to approve the sale of the lot for $1 to Systems West, authorize an economic
development TIF District, and authorize an interfund loan for $15,000 from the SHOPKO TIF district.
XI. Grant & Loan Program Applications - NONE
XII. Other Business
A. EDA Strategic Plan
B. EDA Annual Report
- Board Consensus to wait with these reports until things settle down.
XIII. Set Next Meeting — 11:30 AM Wednesday, April 22nd, 2020 —by Conference Call
XIV. Adjourn Meeting adjourned at 12:36 pm.
M/S/P: Stearns, Christensen to adjourn the meeting. Passed unanimously.
Respectfully Submitted,
Madison Newcomb
EDA Program Manager
