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cp04-28-20HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 28, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — River at MSP Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15162 — Resolution Accepting $60.00 Donation from Roger and Mary Mies for Law Enforcement Memorial Park PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 14, 2020 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution 15163 — Resolution Calling for a Public Hearing on the Proposed Adoption of a Modification to the Development Program for Development District No. 4 and the Proposed Establishment of Tax Increment Financing District No. 4-21 and the Adoption of a Tax Increment Financing Plan Therefor (b) Consideration for Approval of Items for Airport Area Utility Extensions — Letting No. 4, Proj ect No. 20-04 1. Resolution No. 15164 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15165 - Resolution Receiving Report and Calling Hearing on Improvement CITY COUNCIL AGENDA —April 28, 2020 (c) Consideration for Approval of Resolution No. 15166 — Resolution Adopting Findings of Fact and Reasons for Approval of a Conditional Use Permit for a Storage Building Located at 720 Airport Road, Upper Midwest A/C Club, Applicant with Favorable Planning Commission Recommendation (d) Consideration for Approval of Resolution No. 15167 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary and Final Plat for White Hawk Village Second Addition with Favorable Planning Commission Recommendation (e) Consideration for Approval of City Alley 940 Improvements (VFW Location) (f) Consideration for Approval of Century Avenue SE Water Main Reconfiguration (g) Consideration for Approval of South Grade Road (School to Dale) Bituminous Overlay (h) Consideration for Approval of City Letter of Support — US Highway 212 Federal Discretionary Grant Programs Application (i) Appointments/Reappointments to Boards and Commissions 1. Appointment of Nicole Grobe to Hutchinson Housing & Redevelopment Authority Board to August 2025 2. Appointment of Julie Lofdahl to Library Board to April 2023 3. Reappointment of Carolyn Ulrich to Library Board to April 2023 4. Appointments to Sustainability Board - Nathan Winter to May 2021 - John Lofdahl to May 2022 - Andy Nissen to May 2023 - Jeremy Carter to May 2021 - Steve Cook — Council Representative (j) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — NONE purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. DISCUSSION OF AMENDING CHAPTER 112 —LIQUOR REGULATIONS —TO ALLOW HOTELS 10. DISCUSSION OF REFUNDING LICENSE FEES 11. HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT UNFINISHED BUSINESS 2 CITY COUNCIL AGENDA —April 28, 2020 12. APPROVE/DENY ORDINANCE NO. 20-812 - AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY CODE SECTION 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE TH 15/MAIN STREET RECONSTRUCTION PROJECT (SECOND READING AND ADOPTION) NEW BUSINESS 13. APPROVE/DENY PURCHASE OF "EGGSPERT" FOR PERMANENT DISPLAY AT HUTCHINSON PUBLIC LIBRARY 14. RESOLUTION NO. 15161 - DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY GOVERNANCE (T epurpose o t is portion of the agenda is to deal with or development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Liquor Hutch Quarterly Report �b) City of Hutchinson Financial Report and Investment Report for March 2020 c) Hutchinson Housing & Redevelopment Authority Board Minutes from March 17, 2020 and March 27, 2020 (d) Planning Commission Minutes from February 18, 2020 NHSCELLANEOUS 16. STAFF UPDATES 17. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15162 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Roger & Mary Mies $60.00 Donation Date 4/10/2020 WHEREAS, such donation has been contributed to the Hutchinson Police department towards the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 28th day of April 2020. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, APRIL 14, 2020 EVENT CENTER (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Mary Christensen (via electronic means) and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 7(a) can be pulled from the agenda as the parade has been cancelled for this year. Motion by Sebesta, second by Cook, to approve agenda with the change as noted. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — River at MSP Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 24, 2020 (b) Special Meeting of March 31, 2020 Motion by Cook, second by Sebesta, to approve minutes as presented. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA 77- (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I CITY COUNCIL MINUTES April 14, 2020 (b) Consideration for Approval of Relay for Life Event at Masonic West River Park on August 8-9, 2020 (c) Consideration for Approval of McLeod County Sno Pros Camping Event at West River Park on August 17-18, 2020 (d) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests (e) Consideration for Approval of Resolution No. 15158 — Resolution Amending Resolution No. 15041 Establishing Income Guidelines and Asset Limitations for Senior Citizens 65 Years or Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments and Senior Citizens Reduced Refuse Rate (f) Consideration for Approval of Items for Airport Area Utility Extensions (Letting No. 4, Project No. 20-04) 1. Resolution No. 15159 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15160 - Resolution Receiving Report and Calling Hearing on Improvement (g) Consideration for Approval of Engineering Services Agreement with Nero Engineering — Wastewater Treatment Facility Headworks Preliminary Design (h) Consideration for Approval of Southwest Metro Drug Task Force 2020 Joint Point Powers Agreement (i) Claims, Appropriations and Contract Payments — Register A Items 7(b), 7(c), 7(d) and 7(f) were pulled for separate consideration. Motion by Czmowski, second by Sebesta, to approve Consent Agenda I with the exception of the items noted above. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. Items 7(b), 7(c) and 7(d) were discussed. Matt Jaunich, City Administrator, noted that these events are scheduled for this summer. He suggested that if the State of Minnesota still has Stay -at -Home orders in place, or other restrictions/limitations in place, that the Council consider approving these items contingent upon them having the authority to revoke/cancel them due to such orders/restrictions. Motion by Cook, second by Forcier, to approve Items 7(b), 7(c) and 7(d) contingent on CDC/MDH/State of Minnesota orders, restrictions, guidelines pertaining to gatherings and authorizing the Council to revoke/cancel these events should such orders/restrictions be in place at the time the events are scheduled. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. 2 CITY COUNCIL MINUTES April 14, 2020 Item 7(f) had further discussion. Matt Jaunich noted that a revised Resolution No. 15160 had been distributed this evening changing the public hearing location from the City Center to the Event Center since the Council meetings will be held at the Event Center for the foreseeable future. Motion by Cook, second by Christensen, to approve Item 7(f). Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Matt Jaunich noted that a revised Register B was distributed this evening as Council Member Czmowski had a refund issued to his that was originally included on Register A and has been moved to Register B. Motion by Christensen, second by Cook, with Forcier and Czmowski abstaining, to approve Consent Agenda 11. Roll call vote was taken: Cook — aye; Sebesta — aye; Christensen — aye. Motion carried unanimously. PUBLIC HEARINGS — NONE purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY LABOR AGREEMENT BETWEEN THE CITY AND MINNESOTA PUBLIC EMPLOYEES ASSOCIATION Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this is the union contract between the City and the police officers' union. Mr. Jaunich outlined the changes to the contract which include: went from three year contract to two year; special event pay/work in case of cancellation within 24 hours; shift differential pay for night shift; minimum pay if court is cancelled after 5:00 p.m. when employee is required to testify; and 2% adjustment to day grid. Mr. Jaunich noted that the agreement has been approved by the labor union and the negotiation committee. Motion by Sebesta, second by Czmowski, to approve labor agreement between the City and Minnesota Public Employees Association. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 10. APPROVE/DENY ORDINANCE NO. 20-812 - AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY CODE SECTION 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE TH 15/MAIN STREET RECONSTRUCTION PROJECT (FIRST READING, SET SECOND READING FOR APRIL 28, 2020) CITY COUNCIL MINUTES April 14, 2020 Kent Exner, City Engineer, explained that the ordinance for consideration is to allow construction work to begin on the Main Street/TH 15 project at 7:00 a.m. and to allow for noise related to concrete sawing. Mr. Exner noted that the contractor would like permission to begin at 7:00 a.m. this Saturday to accommodate for required work that needs to be done according to the project schedule. Mr. Exner noted that a notice to property owners of the adjusted hours will be communicated. Motion by Cook, second by Czmowski, to set second reading and adoption of Ordinance No. 20-812 for April 28, 2020, and to allow contractor to adjust hours this Saturday, April 18, 2020. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 11. APPROVE/DENY ORDINANCE NO. 20-813 — AN ORDINANCE EXTENDING LOCAL STATE OF EMERGENCY Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that on March 24, 2020, the Council approved Ordinance 20-811 declaring a local emergency. That emergency was put in effect for 30 days and expires on April 24, 2020. Because the next Council meeting isn't scheduled until April 28, 2020, an ordinance extending the local state of emergency is before the Council for consideration. This ordinance will extend the local state of emergency to May 30, 2020, to coincide with the Governor's order(s) that are in place. Mr. Jaunich reminded the Council that the local emergency declaration simply allows for more tools/resources for the City to use when it comes to financing, purchasing, employees, etc. Motion by Cook, second by Czmowski, to approve Ordinance No. 20-813. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) EDA Board Minutes from February 26, 2020 NHSCELLANEOUS 13. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that the spring cleanup for white goods scheduled for this month has been postponed to June. Mr. Jaunich also noted that the City is closing on the EconoFoods property tomorrow, which is the site for the new police station. Kent Exner— Mayor Forcier asked Mr. Exner if the phases on the Main Street project could be revised since so many businesses are closed. Mr. Exner noted that the schedule has been set by MnDOT and the contractor's schedule/work load so most likely will not be able to be adjusted. Mr. Exner explained that at the last meeting it was discussed to look into installing footings in certain locations on the Main Street projects for potential installation of future artwork. The quotes for the footings came in at $4200/location and there are four locations. With the pillars being quoted at $5800, the pillars were removed from the project. The footings being considered are also cost -prohibitive so they will not be installed either. Council Member Cook noted that the Public Arts Commission would still like to use the four locations identified for art so are researching other options for the artwork to be installed on/adhered to. .19 CITY COUNCIL MINUTES April 14, 2020 Tom Gifferson — Chief Gifferson spoke about the Southwest Minnesota Drug Task Force and the work it does. Chief Gifferson noted that HPD has one officer/agent on the task force so therefore they do not have to pay the dues associated with being part of the task force. Tom Kloss — Mr. Kloss, Information Technology Director, presented before the Council. Mr. Kloss explained that tonight's meeting was the first meeting being held where four Council Members were in attendance at the Event Center and Council Member Christensen was attending via electronic means and HCVN was attempting to broadcast from their office on Hassan Street. Although testing of all of the equipment and electronic means went without failure earlier, tonight's meeting had several issues related to sound, microphones, broadcasting, delays, feedback, etc. Mr. Kloss noted that if the Council would like to continue to hold their meetings at the Event Center during the COVID-19 pandemic, the City will have to purchase upgraded equipment to do so. In the alternative, the entire Council could attend the meetings virtually through electronic means. Required staff would then attend the meetings in the Council Chambers which has the equipment required for attendance via electronic means and broadcasting for HCVN. Discussion was held regarding pros and cons of continuing at the Event Center in person and continuing meetings virtually. Upon discussion, the Council determined that the best method to continue with meetings is for the council members to attend virtually and the meetings be held at City Center in the Council Chambers. This method is much easier for technology issues and broadcasting by HCVN. Kent Exner, City Engineer, noted that the public hearing that was scheduled tonight for May 12, 2020, at the Event Center will be rescheduled to May 26, 2020, and the location will be changed to the City Center. Mr. Exner noted that the public hearing only involves one property owner, so therefore large attendance of the public hearing will be highly unlikely, if any attendance at all. Motion by Sebesta, second by Cook, to hold upcoming City Council meetings at the City Center in the Council Chambers with council members attending via electronic means. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 14. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook noted that People's Choice voting has ended on the Sculpture Stroll pieces. "Eggspert" was the winning sculpture. This piece is located at the library. Council Member Cook noted that the Public Arts Commission will be requesting at an upcoming meeting that the City purchase this piece to keep it at the library permanently. Mary Christensen — Council Member Christensen thanked all service personnel, emergency responders and front line workers for the work they do, especially during these unprecedented times with the COVID-19 pandemic. ADJOURNMENT Motion by Christensen, second by Sebesta, to adjourn at 6:30 p.m. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 5 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL 06 Department: EDA LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Systems West Builders of Litchfield is considering the construction a 40,500 square foot manufacturing building in the city's industrial park. When completed, the building will be leased to a manufacturer that will expand in Hutchinson. This project will result in additional job creation and (over time) an expanded tax base for the community. To provide an incentive for Systems West to bring the project to Hutchinson and to make the project economically feasible, the EDA is proposing to sell them a lot in the industrial park for $1. By establishing an economic development TIF District for the project, the City will be able to capture future property taxes generated by the project and reimburse itself for the full cost of the lot. The first step in establishing the TIF district is to call for a public hearing, which is being proposed for 6 PM, Tuesday, May 26th. At the public hearing, staff will provide detailed information on the project and the proposed TIF District. The EDA Board has reviewed the proposal and is recommending approval. If you have any questions or need additional information, please give me a call anytime at (320) 266-7320 (mobile). BOARD ACTION REQUESTED: Approval of resolution calling for a public hearing Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA RESOLUTION NO. 15163 RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-21 THEREIN AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR. BE IT RESOLVED by the City Council (the "Council") for the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Public Hearing. This Council shall meet on May 26, 2020, at approximately 6:00 P.M., to hold a public hearing on the proposed adoption of a Modification to the Development Program for Development District No. 4 (the "Development Program Modification"), the proposed establishment of Tax Increment Financing District No. 4-21 ("TIF District No. 4-21 "), an economic development district, and the proposed adoption of a Tax Increment Financing Plan (the "TIF Plan") therefor (the Development Program Modification and the TIF Plan are referred to collectively herein as the "Program Modification and TIF Plan"), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.133, and Sections 469.174 to 469.1794, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Hearing Filingof f Program Modification and TIF Plan. City staff is authorized and directed to work with Ehlers & Associates, Inc., to prepare the Program Modification and TIF Plan for TIF District No. 4-21 and to forward documents to the appropriate taxing jurisdictions including McLeod County and Hutchinson Independent School District No. 423. The City Administrator is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to May 26, 2020, and to place a copy of the Program Modification and TIF Plan on file in the City Administrator's office at City Hall and to make such copy available for inspection by the public. Dated: April 28, 2020 Adopted: Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Items Airport Area Utility Extensions Project (1-4/P20-04) Department: PW/Eng LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting during their May 26th meeting. Please note that City staff has been working closely with involved property developers, specifically the Minnesota Civil Air Patrol, as this project continues to be developed. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15164 Revision of Resolution No. 15159 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 4/PROJECT NO. 20-04 WHEREAS, it is proposed to improve: Airport Area Utility Extensions: Edmonton Avenue SW to Airport Road (CSAH 115); utility extensions by construction of grading, water distribution, sanitary sewer, directional drilling, restoration and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 4/Project No. 20-04, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 28th day of April 2020. Mayor: Gary Forcier City Administrator: Matthew Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: April 28, 2020 SUBJECT: Airport Area Utility Extensions I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: 1-4/P20-04 Airport Area Utility Extensions: Edmonton Avenue SW to Airport Road (CSAH 115); utility extensions by construction of grading, water distribution, sanitary sewer, directional drilling, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $325,115.00 Engineering $48,767.25 Administration $19,506.90 Engineering Services - Geotechnical $15,000.00 Street Lighting Materials $0.00 ESTIMATED TOTAL $408,389.15 ESTIMATED FUNDING TOTAL Assessable Costs CAP - $60,000 Total $60,000.00 MnDOT Airport Funding (being explored) $0.00 City - Bonding $0.00 City -Water Funds $224,049.60 City -Wastewater Funds $124,339.55 City - Stormwater Funds $0.00 ESTIMATED TOTAL $408,389.15 RESOLUTION NO. 15165 Revision of Resolution No. 15160 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 4/PROJECT NO. 20-04 WHEREAS, pursuant to a resolution of the Council adopted April 28th, 2020, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: Airport Area Utility Extensions: Edmonton Avenue SW to Airport Road (CSAH 115); utility extensions by construction of grading, water distribution, sanitary sewer, directional drilling, restoration and appurtenances, and said report was received by the Council on April 28th, 2020, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street(s) in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $408,389.15. 2. A public hearing shall be held on such proposed improvement on the 26th day of May, 2020, at the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Hutchinson City Council this 28th day of April 2020. Mayor: Gary Forcier City Administrator: Matthew Jaunich PUBLICATION NO.8367 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 4/PROJECT NO. 20-04 (L4P20-04) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers at the Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 6:00 pm on the 26th day of May 2020, to consider the making of an improvement of Letting No. 4/Project No. 20-04, an improvement of: Airport Area Utility Extensions: Edmonton Avenue SW to Airport Road (CSAH 115); utility extensions by construction of grading, water distribution, sanitary sewer, directional drilling, restoration and appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $348,389.15 and an Assessable cost of $60,000.00 for the total estimated cost of $408,389.15. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 04/28/2020 Matthew Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, MAY 13, 2020 AND ON WEDNESDAY, MAY 20, 2020. HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Consideration of a CUP for a Pole Building for AC Midwest Club 720 Airport Rd. Department: Planning LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Upper Midwest AC Club has applied for a CUP for a Pole Building in the I/C Zoning District located at 720 Airport Road SW. All pole buildings and all uses within the I/C require a Conditional Use Permit. The building will be used to support the Orange Spectacular Allis Chalmers Show held at the McLeod County Fairgrounds. The applicant is proposing a 60' x 160' pole building for the storage of tractors and equipment for the Orange Spectacular. Darrell Grams, President of the Upper Midwest AC Club spoke to the Planning Commission and noted that the Club is planning on paving the entire length of the driveway from Airport Road to the Building. The survey submitted indicates proposed gravel driveway but this isn't correct. Commissioners had a question regarding the access location off of Airport Road and Staff showed the survey clarifying where the access point is. The Planning Commission voted unanimously to approve the request with the noted conditions. BOARD ACTION REQUESTED: Approval of Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15166 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A CONDITIONAL USE PERMIT FOR A STORAGE BUILDING LOCATED AT 720 AIRPORT RD. UPPER MIDWEST A/C CLUB APPLICANT. FACTS 1. Upper Midwest A-C Club is the owner of land located at 720 Airport Rd SW, Hutchinson, Minnesota; and 2. Upper Midwest A-C Club has applied for a conditional use permit for a storage building; and 3. The subject property is legally described as: FULL LEGAL: Lot 1, Block 2, Fair Grounds Addition, according to the recorded plat thereof, except that part thereof lying northhwesterly of a line described as follows: Commencing at the most northerly corner of said Lot 1; thence South 27 degrees 27 minutes 06 seconds East, assumed bearing along the southwesterly line of said Lot 1, a distance of 1236.15 feet to the point of beginning of the line to be described; thence North 62 degrees 32 minutes 54 seconds East a distance of 364.36 feet to the northeasterly line of said Lot 1 and said line there terminating. 4. The property is located in the I/C (Industrial/Commercial) Zoning District. 5. The request for a conditional use permit is required because of Sections 154.066, 154.123 and 154.175 of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on April 21, 2020 with the following findings and conditions: A. The proposed building and site improvements shall comply with the standards of the I/C district and the Zoning Ordinance, as well as all other City regulations. B. A building permit is required for the construction of the building. C. If more than 1 acre of soil will be disturbed with this project or this project in conjunction with the fill that was recently hauled in, stormwater requirements will be triggered and will need to be addressed with the building permit submittal. D. The arrangement of the parking stalls, including handicap parking will need to be submitted with the building permit. E. The parking stalls are required to be striped and the size and quantity will be required to meet City Code. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: April 16, 2020, for April 21, 2020, Planning Commission Meeting Application: Consideration of a Conditional Use Permit in the I/C District for a Pole Building for the Upper Midwest A-C Club at 720 Airport Road SW. Applicant: Upper Midwest A-C Club Conditional Use Permit The Upper Midwest AC Club has applied for a CUP for a Pole Building in the I/C Zoning District located at 720 Airport Road SW. All pole buildings and all uses within the I/C require a Conditional Use Permit. The building will be used to support the Orange Spectacular Allis Chalmers Show held at the McLeod County Fairgrounds. The applicant is proposing a 60' x 160' pole building for the storage of tractors and equipment for the Orange Spectacular. * Indicates property described in this notice 'i Conditional Use Permit 720 Airport Road SW Planning Commission — 4/21/20 Page 2 GENERAL INFORMATION Existing Zoning: I/C (Industrial/Commercial) Property Location: 720 Airport Road SW Lot Size: 6.23 Acres Existing Land Use: Vacant Adjacent Land Use: Commercial and Airport Adjacent Zoning: I/C and C-4 Comprehensive Plan: Commercial Zoning History: Previously was part of larger lot affiliated with Sky Dive Hutchinson Applicable Regulations: Section 154.066, 154.123, and 154.175 Building: 60'xl60' Pole Framed Building Conditional Use Permit: A Conditional Use Permit (CUP) is needed for any use in this district. It is the purpose of the I/C District to allow for development of areas where there is a transition in use occurring, but sites are not available which would allow for compliance with other district requirements. Industrial or commercial development will be allowed only as a conditional permitted use to: (1) Ease land use transition; (2) Control development so that it is compatible with surrounding property; and (3) Establish dimensional requirements on an individual basis. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. The applicant is requesting a CUP to construct a pole building for storage at the above listed location. The building is proposed to be cold storage at this point and will not be heated or have water and sewer facilities. City water and sewer is not available at this location and likely will not be for the near future, therefore if water and sewer are needed in the future it will need to be provided from well and septic system. Other businesses in this area also are on well and septic. Conditional Use Permit 720 Airport Road SW Planning Commission — 4/21/20 Page 3 There appears to be a low spot to the east of the proposed building. It looks like it would hold a foot +/- of water, since there does not appear to be a pipe or outlet of any sort. It appears like it would work as a vegetated swale unless saturated soils persist when it may hold water. If it is not designed as a treatment basin then it should have continuous slope so it drains and does not hold water. There has been fill hauled in to the site recently to accommodate building on the site. If regrading of more than 1 acre is needed with this project, stormwater rate control and treatment may be needed. The driveway for the building will come off Airport Road. The site plan shows the driveway being gravel, however the driveway is required to be paved with either bituminous or concrete per City Code. Recommendation: Staff recommends approval of the conditional use permit with the following conditions: 1. The proposed building and site improvements shall comply with the standards of the I/C Zoning district and the Zoning Ordinance, as well as all other City regulations. 2. A building permit is required for the construction of the building. 3. If more than 1 acre of soil will be disturbed with this project or this project in conjunction with the fill that was recently hauled in, stormwater requirements will be triggered and will need to be addressed with the building permit submittal. 4. The arrangement of the parking stalls, including handicap parking will need to be submitted with the building permit. 5. The parking stalls are required to be striped and the size and quantity will be required to meet City Code. Findings of Fact — Resolution 15166 Conditional Use Permit 720 Airport Rd 04/28/2020 Page 2 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on April 28, 2020 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: A. The proposed building and site improvements shall comply with the standards of the I/C district and the Zoning Ordinance, as well as all other City regulations. B. A building permit is required for the Construction of the building. C. If more than 1 acre of soil will be disturbed with this project or this project in conjunction with the fill that was recently hauled in, stormwater requirements will be triggered and will need to be addressed with the building permit submittal. D. The arrangement of the parking stalls, including handicap parking will need to be submitted with the building permit. E. The parking stalls are required to be striped and the size and quantity will be required to meet City Code. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.066, 154.123 and 154.175 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 9. The requested conditional use permit is consistent with the comprehensive plan. 10. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations Findings of Fact — Resolution 15166 Conditional Use Permit 720 Airport Rd 04/28/2020 Page 3 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow the Upper Midwest A-C Club, applicant, to construct a storage building located at 720 Airport Rd SW is hereby approved. Adopted by the City Council this 28th day of April, 2020. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor BENCHMARK `". IG55 $ BENCHMARK: MNDOT GSID STATION #93703 MNDOT NAME: 4304 AA/�TT0� ,' ' ELEVATION = IO4s.66 NAVD68 $V VNDARY AREA � °=ems.. = 6.23 AC. � I — at ,e LEGEND p 612 G52 a e m DENOTES ELECTRICAL BOX ® DENOTES WELL. :.., ':O53...rGS 3aa C--� SURFACENOTES BITUMINOUS mv.,z p k DENOTES GRAVEL i049 ss t0 d' i0556°' SURFACE1056 • DENOTES IRON MONUMENT FOUND AS LABELED Tao -I �- DENOTES DIRECTION OF DRAINAGE p DENOTES EXISTING CONTOURS PROPOSED S PAVED � EKISTING DESCRIPTION ° e '� sus, -dla P s ea.o � . nossse i S3 . Lat 1 Black 2, FAIR GROUNDS ADDITON, accoftl n9 ko the recorded plot fheraof' Except that part thereof lying northwesterly of v Ine deed'bed as follows; ell 8 OPOSED ..............foso._ UILDING Xttx Cammeno ng at the most pormary comer of slid Lox , inenca south 27 degrees 27 mnotes 06 sernnds East, as umed bng along the southwesterly evr 'y ,asaaa Ina f sain lot 1, distance of 1236,15sfeet to the Pont of bagnn,ng IT the hne to be descr bed, thence North 62 degrees 32 mnotes 54 s conds East a dstance of 36436 test to the northeaeterly Ine of sold Lot 1 and sold hne ioeasP -- O there term noting lIV n ae NOTES — Feld survey was c dWod by E.G. Rud and Sons, Inc. on 02/16/20. — Bearings datum. t032S ,oea>o- shown are on on assumed — Ths survey was prepared wnd— the benefit of title work. Add't onoi t0s0 e°.0 L/j z ente, restr cl ons andJor umbrances may as st other than Ihose shown M1sreon. Survey subject to rev s,on aeon race pt of a current title commitment or on attorneys File opinion. � o;°8z - �I ,00a53 :. .ate r� a..x 56 ...... y, +tqh+. DRAWN BY: SIX N JOB N0: 200136 DATE : 02/28/20 �..�. ... .. ... ., w.. ,056 `�'�- CHECK eV: KEN SCANNED ❑ i 2/26/20 ADD PARKING �J)o' 2 SNN as s 3 ,oss ss - i5 ..,use 1056 1051 a584 5g N0. DATE DESCRIPTION j Bx- S89.28 36 W 27R.12 p ,a-I hereby certify that this survey, plan report was prepareda by me o der h my direct supervision nd that I ord f\ a duly Registered Land Surveyor under ,� Professional Land Surveyors the law of the State of Minne6Its. GRAPHIC SCALE www.egrud.com 990 5th Avenue SE Suite 2 o °° Hutchinson, MN 59350 SAMUEL N. NIEMELA Tel. (320) 587-2025 Fax (320) 587-2595 Data: 28FEB20 License No 52705 INCH = 50 FEET MAIM HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Consideration of Preliminary and Final Plat - White Hawk Village 2nd Addition Department: Planning LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted a preliminary and final plat on the Outlot that was platted with the original White Hawk Village Plat. The preliminary and final plat consists of 8 lots on which four twin homes are being proposed. Please see attached staff report for more detailed information. Staff provided an overview of the project to the Planning Commission. Nobody from the public spoke regarding this request. Mr. Wurdell clarified the street ownership and the plan to have a shared maintenance agreement for future street maintenance and usage. He noted there will not be a homeowners association. Staff recommended deleting condition #8 since there will not be a homeowners association. The Planning Commission voted unanimously to approve the request for preliminary and final plat approval, deleting condition #8. BOARD ACTION REQUESTED: Approval of preliminary and final plat for White Hawk Village 2nd Addition. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15167 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELINHNARY AND FINAL PLAT FOR WHITE HAWK VILLAGE SECOND ADDITION. FACTS 1. Bonneville Land & Cattle is the owner of 1178 Blackhawk Dr SW; and, 2. The subject property is legally described as: Outlot A, White Hawk Village 3. Bonneville Land & Cattel has applied for an eight lot preliminary and final plat, located at 1178 Blackhawk Dr SW, Hutchinson, MN, to be known as White Hawk Village Second Addition. 4. The Planning Commission met on April 21, 2020 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The applicants shall record the final plat with McLeod County prior to any building permits being issued. b. Each lot will require a separate utility service. c. Moving or relocating utility services will be at the property owner's expense. d. Applicant must coordinate with Hutchinson Utilities to ensure each lot can be properly served with gas and electric. If necessary, easement will need to be developed to accommodate these utilities. e. SAC/WAC charges will be due at the time building permits are issued f. White Owl Trail SW is a private street and shall remain a private street. All future snow plowing maintenance, reconstruction of White Owl Trail SW will be the responsibility of the Townhome Association (Cottage Townhomes) and the residents of White Hawk Village Second Addition. g. A written agreement between Gus Wurdell and the Townhome Association (Cottage Townhomes) shall be entered into regarding usage and maintenance of White Owl Trail SW prior to any building permits being issued for this development. The City of Hutchinson shall receive a copy of the executed agreement. h. Curb radii/openings off Bluejay and Blackhawk respectively should be removed and curbed through. i. A parkland contribution fee of $165 per unit will be collected with the building permit. Fee amount will be determined by staff and listed in the Subdivision Agreement. j. A subdivision/developers agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. k. Any past due assessments will be addressed in the subdivision Agreement. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on April 28, 2020 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat of White Hawk Village Second Addition subject to the following findings and conditions: a. The applicants shall record the final plat with McLeod County prior to any building permits being issued. Findings of Fact — Resolution # 15167 White Hawk Village Second Addition Preliminary and Final Plat Page 2 b. Each lot will require a separate utility service. c. Moving or relocating utility services will be at the property owner's expense. d. Applicant must coordinate with Hutchinson Utilities to ensure each lot can be properly served with gas and electric. If necessary, easement will need to be developed to accommodate these utilities. e. SAC/WAC charges will be due at the time building permits are issued f. White Owl Trail SW is a private street and shall remain a private street. All future snow plowing maintenance, reconstruction of White Owl Trail SW will be the responsibility of the Townhome Association (Cottage Townhomes) and the residents of White Hawk Village Second Addition. g. A written agreement between Gus Wurdell and the Townhome Association (Cottage Townhomes) shall be entered into regarding usage and maintenance of White Owl Trail SW prior to any building permits being issued for this development. The City of Hutchinson shall receive a copy of the executed agreement. h. Curb radii/openings off Bluejay and Blackhawk respectively should be removed and curbed through. i. A parkland contribution fee of $165 per unit will be collected with the building permit. Fee amount will be determined by staff and listed in the Subdivision Agreement. j. A subdivision/developers agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. k. Any past due assessments will be addressed in the subdivision Agreement. APPLICABLE LAW 6. The preliminary and final plat request meets the following standards as required in Sections 153.35 — 153.51 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the preliminary and final plat for White Hawk Village Second Addition are approved. Adopted by the City Council this 28th day of April, 2020. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: April 16, for April 21, 2020, Planning Commission Meeting Application: CONSIDERATION OF PRELIMNARY AND FINAL PLAT OF WHITE HAWK VILLAGE 2°d ADDITION Applicant: GUS WURDELL, APPLICANT PRELIMINARY AND FINAL PLAT OF WHITE HAWK VILLAGE 2°d Addition — Brief Description The applicant has submitted a preliminary and final plat on the Outlot that was platted with the original White Hawk Village Plat. The preliminary and final plat consists of 8 lots on which four twin homes are being proposed. Preliminary and Final Plat White Hawk Village 2°d Addition Planning Commission — 4-21-20 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Transportation: Physical Characteristics: Analysis: GENERAL INFORMATION R-3 (Medium -High Density Residential District) Outlot A — White Hawk Village Addition 1.73 Acres Vacant R-3 Zoning District Outlot R-2 (Medium Density Residential District), R-3 (Medium -High Density Residential District), R-3 PD (Medium -High Density Planned Development Residential District) Medium Density Residential Neighborhood Originally platted as Ravenwood 11/16/1999 in the R-3 Zoning District. Platted as White Hawk Village in August,2014. City Code of Ordinances Sections 153.35 — 153.51 The property will be accessed off White Owl Trail SW. The subdivision had been previously developed for multi -family housing and was not built on. The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning ordinances. The minimum lot area for this district (R-3) is 7,200 square feet and the smallest lot proposed is 8,187 square feet and the largest is 14, 466 square feet. All of the lot sizes appear to be appropriate and consistent with the zoning ordinance. Utilities will be located in the rear yard of the eight proposed lots. This is due to the previous subdivision design. Storm sewer lines are in place and the drainage flows to the existing stormwater pond to the southwest. The attached construction plans show all of the details related to utilities. The homes will front on White Owl Trail SW, which is a private street. Mr. Wurdell owns south half of White Owl Trail SW and Cottage Homesteads owns the other half. An agreement will need to be reached between Mr. Wurdell and Cottage Homesteads on use and future maintenance of the private street. The applicant is proposing parking areas off Bluejay Drive and Black Hawk Drive. These parking areas are located where the old street that was removed intersects with Bluejay Drive and Black Hawk Drive. Staff is recommending against these parking areas because they only add four parking stalls and the public streets in the area accommodate parking on one side. Staff is concerned about future maintenance of these stalls since the driveways to these areas are in the right-of-way. Additionally, staff is concerned about potential confusion on who can utilize these parking spaces. Staff is recommending the old aprons be torn out and new curbing installed. Lastly, it is important to note that Zone B of the Airport Zoning District touches lots 1 and 2. The homes as proposed, are in conformance with the Airport Zoning Ordinance at this time. Preliminary and Final Plat White Hawk Village 2°d Addition Planning Commission — 4-21-20 Page 3 Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of the preliminary and final plats subject to the following conditions. I. The applicants shall record the final plat with McLeod County prior to any building permits being issued. 2. Each lot will require a separate utility service. 3. Moving or relocating utility services will be at the property owner's expense. 4. Applicant must coordinate with Hutchinson Utilities to ensure each lot can be properly served with gas and electric. If necessary, easement will need to be development to accommodate these utilities. 5. SAC/WAC charges will be due at the time building permits are issued. 6. White Owl Trail SW is a private street and shall remain a private street. All future snow plowing, maintenance, reconstruction of White Owl Trail SW will be the responsibility of the Townhome Association (Cottage Townhomes) and the residents of White Hawk Village Second Addition. 7. A written agreement between Gus Wurdell and the Townhome Association (Cottage Homesteads) shall be entered into regarding usage and maintenance of White Owl Trails SW prior to any building permits being issued for this development. The City of Hutchinson shall receive a copy of the executed agreement. 8. The City of Hutchinson shall receive a copy of the proposed White Hawk Village 2nd Addition Association Documents that assign future road maintenance items to the homeowners or developer. 9. Curb radii/openings off of Bluejay and Blackhawk respectively should be removed and curbed through. 10. A parkland contribution fee of $165 per unit will be collected with the building permit. Fee amount will be determined by staff and listed in the Subdivision Agreement. 11. A subdivision/developers agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 12. Any past due assessments will be addressed in the subdivision agreement. RAVENWOOD TOWNHOMES ASSOCIATION Re: Notice of Public hearing, City of Hutchinson Tuesday, April 21, 2020 at 5: 30 pm Comments on Preliminary and final Plat for White Hawk Village, Second Addition: Ravenwood concerns apply to White Owl Street, the common boundary between Ra venwoo"dWig"- as indicated on the map. The primary concern is the play to share White Owl street's six townhomes with however many units are planned facing White Owl St. Because White Owl St is private, significant concern is directed to mutually agreeable arrangements for the useage and maintenance of said street, legally documented prior to construction commencement. Secondary concern is the narrow width of Ravenwood streets, including White Owl Ravenwood Association currently prohibits on -street parking on the south side of the streets, and no overnight parking either side. 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OUW oW o Yo h o � ~`OW j m Yo4 o Wow Wo �� o ego mom �W "?oW =�22 o� W 22 A U C7 W h HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Approval of City Alley #40 (VFW Location) Improvements - Purchase Order Department: PW/Eng LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Kent Exner/John Olson Agenda Item Type: Presenter: Kent Exner/John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff has been engaged by representatives of the Veterans of Foreign Wars (VFW) Post 906 with respect to the possibility of improving the City alley immediately adjacent to their location (247 1 st Avenue SE). Thus, Engineering staff has designed a bituminous pavement/curbing improvement similar to other recent City alley projects and have solicited construction quotations from area paving contractors (see attachments). In regards to estimated funding, City staff has calculated the VFW s share to be $37,352.38 and the City's share to be $58,675.37. Please note that this cost -sharing approach accounts for a 50:50 City:VFW split for frontage on both sides of the alley (west side properties will not be asked to participate or be assessed), but excludes the northerly end of the alley where paving already exists (City will absorb the costs of upgrading this section for consistency purposes). VFW representatives have already provided the City $20,000.00 to fund their share of this improvement, but special assessments (5-year term) will be administered to fund their remaining $17,352.38 of cost participation. The City's share of funding this project is proposed to be allocated from the Infrastructure Maintenance Funds. BOARD ACTION REQUESTED: Approval of Purchase Order in the amount of $96,027.75 with Wm. Mueller & Sons Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 96,027.75 Total City Cost: $ 58,675.37 Funding Source: Infrastructure Maintenance Funds Remaining Cost: $ 37,352.38 Funding Source: VFW Cost -Sharing Z O O O O O N O O O O O O O O O O O O O O O O h D O O O O N O N O O N 6 O `� (V O N Z N a0 t N N N to a> CY°w wa 2 CY f' W w w J J 'J o w I— UCL Z as N w H z a a w a V �- 0 w d F U `^ () N w u [ N U v w H U La U) O O cn O U D U W Q F q q U w =¢ N w z Q z Q O zP-4 c u F U U Q z 0 �:Ll U O r�0� LU U cn C7 cn d q U F UV O Z O N O N O v o N O vc 0 N O vi 0 N O Lri 0 N O Lri o N O V' N O N N N O N N N O N N M N O N M N M O N M N O N N N O N N N O V' N N O M N N N N N N N N O N N N J Z r W P O 6- W C A ESTIMATE #: 549616 PREPARED BY: Brady BUCchill rr408 6th St Prinsburg, MN 56281 r,qD I N I N PHONE: u `K phone 320.978.6011 fax 320.978.4978 FAX: (320) 978-4978 EMAIL: bradyb@duininck.com www.duininck.com JOB NAME HUTCHINSON ALLEY 40 QUOTE DATE: 3/3/2020 CONTACT NAME: Unknown SOLD TO: HUTCHINSON, CITY OF OFFICE # (320) 587-5151 FAX # (320) 234-4240 BILL TO: 111 HASSAN ST. SE JOB LOCATION: HUTCHINSON, MN 55350 USA WE PROPOSE HEREBY TO FURNISH THE MATERIAL & LABOR - COMPLETE IN ACCORDANCE WITH SPECIFICATIONS: Line # Item Description Estimated Quantity Unit Unit Price Total Price 10 MOBILIZATION 1.00 LS $15,000.00 $15,000.00 20 REMOVE BITUMINOUS PAVEMENT 125.00 SY $35.00 $4,375.00 30 REMOVE CONCRETE SLAB 1.00 EACH $725.00 $725.00 40 COMMON EXCAVATION (EV) (P) 210.00 CY $26.00 $5,460.00 50 SUBGRADE EXCAVATION (EV) 55.00 CY $90.00 $4,950.00 60 GEOTEXTILE FABRIC TYPE 5 545.00 SY $5.00 $2,725.00 70 SUBGRADE PREPARATION 545.00 SY $4.00 $2,180.00 80 AGGREGATE BASE CLASS 5 10.00 TON $45.00 $450.00 90 AGGREGATE BASE (CV) CLASS 5 (P) 125.00 CY $75.00 $9,375.00 100 BITUMINOUS MATERIAL FOR TACK COAT 30.00 GAL $8.00 $240.00 110 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 1.5" THICK 425.00 SY $34.00 $14,450.00 120 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) 2.5" 425.00 SY $40.00 $17,000.00 THICK 130 4" CONCRETE WALK 96.00 SF $15.00 $1,440.00 140 CONCRETE CURB AND GUTTER DESIGN SPECIAL 331.00 LF $39.00 $12,909.00 150 TRAFFIC CONTROL 1.00 LS $2,800.00 $2,800.00 160 STORM DRAIN INLET PROTECTION 2.00 EACH $250.00 $500.00 170 COMMON TOPSOIL BORROW (LV) 16.00 CY $68.00 $1,088.00 180 SEEDING 70.00 SY $7.00 $490.00 Total Bid Price: $96,157.00 Notes: . THIS ESTIMATE DOES NOT INCLUDE PREVAILING WAGE RATES. ' DI is NON -UNION & will NOT sign a "PLA" or pay dues. • Quote ONLY good for 20 Days without verbal commitment or mutually agreed upon extension. Please review & respond ASAP. • DI Requires min. 2 weeks notice to start construction unless mutual agreement has been agreed upon. • Quote does NOT include any participation in the goals for: SB VSB HUBZSB DBE WSB LB Minority. • Duininck, Inc. hereby certifies that it complies with each of the minimum criteria in Minn. Stat. 16c.285, subd. 3. Duininck, Inc. will obtain and submit signed verifications from each of its retained lower -tier subcontractors, confirming compliance with Minn. Stat. 16C.285, subd. 3, within 14 days of retaining the subcontractors • DI will be paid for actual quantities placed. 1of3 ESTIMATE #: 549616 PREPARED BY: Brady Burchill rr408 6th St Prinsburg, MN 56281 PHONE: r,qD I N I N u `K phone 320.978.6011 fax 320.978.4978 FAX: (320) 978-4978 EMAIL: bradyb@duininck.com www.duininck.com JOB NAME HUTCHINSON ALLEY 40 QUOTE DATE: 3/3/2020 CONTACT NAME: Unknown SOLD TO: HUTCHINSON, CITY OF OFFICE # (320) 587-5151 FAX # (320) 234-4240 BILL TO: 111 HASSAN ST. SE JOB LOCATION: HUTCHINSON, MN 55350 USA Payments to be made as follows: Monthly Progress Payments Payment Type ❑ Check ❑ Credit Card Interest charge of 1.5% will be charged 30 days after invoice. Send Checks to above address. Authorized Credit Card Authorization ( To be charged monthly ) Signature Number: Expiration Date: Name on Card: Type: Visa MC Note: This proposal may be withdrawn by Duininck Incorporated if not accepted WITHIN 20 DAYS. Authorization: For Internal Use Only Signature to endorse the contract The above prices, Job Start Date: conditions, specifications, & payment terms are hereby accepted. You Job Completion Date: are authorized to do the work as specified. Job Number: Date: 2 of 3 Vgo rr 408 6th St Prinsburg, MN 56281 D u I N I N `K phone 320.978.6011 fax 320.978.4978 ESTIMATE #: 549616 PREPARED BY: Brady Burchill PHONE: FAX: (320)978-4978 EMAIL: bradyb@duininck.com www.duininck.com Additional Terms & Conditions of this Contract: (a) Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. (b) Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. (c) You agree to pay reasonable costs of collection, including attorney's fees, if payment is not made when due according to the terms agreed to within this contract. (d) All material is guaranteed to be as specified. All work to be complete in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become extra charges over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Duininck Incorporated employees are fully covered by Workers Compensation Insurance according to all applicable statutes. Additional Information and Diagrams: 3 of 3 PETITION FOR LOCAL IMPROVEMENT LETTING NO. 7/PROJECT NO. 20-07 Hutchinson, Minnesota Dated: TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: I, the owner of real property known and described as: Address: 247 1st Ave SE Legal: Lot 5 & 18' x 34' of Lot 4, Block 6, South Half Hutchinson Lot 4 EX 18' x 34', Block 6, South Half Hutchinson Lots 1-2-3, Block 6, South Half Hutchinson City PID# 06-116-29-03-0050 06-116-29-03-0040 06-116-29-03-0010 County PID# 23.050.0350 23.050.0340 23.050.0310 hereby petition for improvement of: City Alley #40 between Jefferson St SE & Adams St SE from 1st Ave SE to Washington Ave East. pursuant to Minnesota Statutes, Chapter 429, and that the City will assess 38.9% of the entire cost of the improvement against our property described above, and we hereby agreed to pay the established cost as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. OWNERS SIGNATURE: CHARLES A+l LAUGHLIN VFW POST: 1) - Printed Name: n` TCt_T?- Title: � 14/\ -f� 2) Ge4� Printed Name- h2 IJ Title: IN PRESENCE OF: Printed Name:, r— Printedne: �3y,.r .■ c� Title: S ' : 5 1: -� e r �"+ C — Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. Matthew Jaunich, City Administrator AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 7/PROJECT NO. 20-07 This Agreement is made this day of April 2020, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Charles McLaughlin VFW Post 247 1st Ave SE, Hutchinson MN 55350, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owners' request, to cause the following described improvement: City Alley #40 between Jefferson St SE & Adams St SE from 1st Ave SE to Washington Ave East. Address: 247 1 st Ave SE Legal: Lot 5 & 18' x 34' of Lot 4, Block 6, South Half Hutchinson Lot 4 EX 18' x 34', Block 6, South Half Hutchinson Lots 1-2-3, Block 6, South Half Hutchinson City PID# 06-116-29-03-0050 06-116-29-03-0040 06-116-29-03-0010 County PID# 23.050.0350 23.050.0340 23.050.0310 and to assess 38.9% of the total cost of $96,027.75 to the Owner. Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement to be $37,352.38, plus interest, over a period 5 years. Owner further agrees that the estimated assessment may be exceeded if the increases are a result of requests made by the property owner or otherwise approved by the property owner in a subsequent separate written document.' Owner expressly waives objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. parties. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. OWNERS SIGNATURE: IN PRESENCE OF: CHARLE.-WLAUGHLIN VFW POST: Printed Name: Title: t-r ,0L IrM �511r•_..�- p�� 2) Printed Name: e- Title: Q. y Apr -k ,.-, C � Printed Name: t. Title: f— c VA ° ✓ L Printedame: Title: ' Following Minn. Stat. § 462.3531, "property owners" may be substituted with "developers" where appropriate. HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Approval of Century Avenue SE Water Main Reconfiguration - Purchase Order Department: PW/Eng LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner/John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As previously discussed, City staff has unfortunately discovered the need to reconfigure the recently installed water main installation (2018 Century Avenue SE Reconstruction project). Due to the utilization of Federal Aid funding for this project, it was determined to wait until the project documentation was finalized prior to addressing the necessary work. Furthermore, per City staffs input and a review of this situation with the City's Resource Allocation Committee, it was determined that the contractor associated with the original installation would not be solicited during the most recent quotation process. The City has received three (3) quotations to do the specified work (see attached quote tabulation), and the apparent low amount is $111,885.00 from Juul Contracting Company of Hutchinson, MN. At this point, City staff recommends proceeding with a formal purchase order with this contractor to administer this work during the upcoming summer months. BOARD ACTION REQUESTED: Approval of Purchase Order in the amount of $111,885.00 with Juul Contracting Company Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 111,885.00 Total City Cost: $ 111,885.00 Funding Source: Water Funds Remaining Cost: $ 0.00 Funding Source: J J 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O p O 6,1 In O co, 1- Q O O a O 0 Efl0 O_ N Efl ��fA N N O I� Efl fAm W Gs N W N O m C O N rflC N N Eo Efl W N W � W O V � O W (DMm� 0 0 O 0 W O 0 0 O 0 (c I� 0 0 O O 0 �_ N EA N N Efl Efl O Efl a) co a0 N O w "' N O 0 M V 6s O N� <» N M u> u> V Q) s 6s CO 6s V V u> N 6s u> N u> u> N u> to N to M c > v+ O C Q . 0 O le u'1 O r` m m N 06 •N -3 O o m 04 W O M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W tm M R d Y C X W V i N W V oOOEfl Efl OEfl Efl Efl Efl EflV EflOOcaNN V ��O V Q)00o0�ON V �000 �_ V Efl 6s VI rG u'1 M L LL 0. 0. 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Lq N N Lq� N N 0 N N 0 0 � N N 0 0 O O N N 0 0 O N N 0 0 �� N N 0 0 Lo N N 0 0 Lo O N N 0 0 Lo O N N 0 0 O O N N 0 0 O O N N 0 O N N 0 0 Lo Lo N N 0 O cMoc N 0 0 OTo orrr N N 0 0 Lo Lo N N 0 Lo Lo W W N N 'ON 3NIl N M V (o , o rn o v o o rn o N N N N N N N N N rn o N M N M M M V M M m M M o� M M m o M V HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: South Grade Rd (School -Dale) maint overlay, Purchase Req #020027 Department: PW/Eng LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: There was a plan early in the life of last year's South Grade Rd SW project to include the section of roadway between School Rd SW & Dale St SW. Public Works staff attempted to improve the condition prior to the overlay project by performing spray injection patching to address larger cracks and distresses. Due to other project issues, this section of roadway ended up not being included in the 2019 project. This section of roadway has not performed as well as we had hoped. In order to get significantly more life out of this roadway, the 2020 budget established for Misc. Infrastructure Maint. included $100,000 for a maintenance overlay project on South Grade Rd SW. Three contractors were contacted, Wm Mueller & Sons, Duininck, and Knife River. Public Works received two price quotes by the due date April 17. The two quotes were: $ 93,786.90 - Wm Mueller & Sons $116,990.80 - Duininck, Inc Public Works staff is recommending approval of the work to perform a maintenance overlay on South Grade Rd SW (School Rd SW to Dale St SW). BOARD ACTION REQUESTED: Approve purchase order #020027 to Wm Mueller & Sons for maintenance overlay on School Rd SW for $93,786.90. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 93,876.90 Total City Cost: $ 93,876.90 Funding Source: Misc Infrastructure Maint Acct Remaining Cost: $ 0.00 Funding Source: 5 0 0 3 LL c O a V N 0 cu Q. N yO Y Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ln 0 0 Ln 0 0 0 0 Co O o 0 O O O n Ln o N O O O o m .-i I' 't O V). Ln m r, Ln lD 0 0 Ln ri w O L, m O O) o Lrl L' m N 1p lO rV N m lD Ln Ln-4 C)ri' N N I, ri cA V} V} 1/} VT V} r, V? V} V). 0 0 o Ln o o Ln 0 0 Ln O o m m 0 o O O r* O O N Ln O n O 0. lz� lz� O O O O N Ln Lr) rV l0 O m Ln O O 0 m O L ? Ln V} N N V) O) O VT V). 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Ol V1 V} n N V1 VT 'Vl VT V} VT O Vl Ln m VT ri V1. V} rl V? VT N V} IH rl m O rl kD 0 O 00 O N O 0 0 00 r r ry LnU p U V O z z ri LL o aC Q Q Q J O O z z z z Cf c C C W V7 LLJ LU < r' V7 J J J J Vl Z) J Q w U U1 a Vi LU O Y G D r a vl N Z rf S U N U LL @J Q °c O V) L z Y x_ U,Q u') U D 2 W K 7C x fU- U O w Q Q O m Q U a Q U a � Of�o Wxzw w 0 vt J w z V H J� w 0 O w 0� Q a w I- V) w a W o J uj g Y z d Z U W> Z Vl m z O z J W J �- r Q Q 7 V) ul > O Z m m z❑ J m w U CL = F- �-- 11 0. W J Y O V) W m vl vi v) vi O O O m O a J J>> o o J A a �" m Ln U � r Z- Q Q CD }} F CI- N V d D 'i ,H o 3 N m m x x x x x x O O m O O o O 0 O x x x x x x In �D Lrl vl v E )n )n )n x x x x x x ri M rO rN _0 _0 r- O (DH .-4 -1 - t H N w n m a a m W' l0 al m m m m m o Ln Ln ri w w m m m ul Ln In In In vl rV N rJ N V) �n N N (N n.) m m m m m =I'- Vl ltJ ra pjp al O rl .-� r-1 fV rl m rl ri rl Vl - m City of Hutchinson - Public Works SOUTH GRADE RD SW (SCHOOL RD SW TO DALE ST SW) - FULL WIDTH OVERLAY FULL WIDTH OVERLAY - 2,100 LENGTH x 42' WIDTH x 1.5" DEPTH TYPICAL = 800 TON ESTIMATED Item Est. No. Spec Description Unit Qty. I Unit Price Amount 1 2021.501 MOBILIZATION LUMP SUM 1 J 000.00 J F 000. DO — 2 2563.601 TRAFFIC CONTROL LUMP SUM 0 r 3 2573.530 INLET PROTECTION AT CATCH GAINS EACH 13 j 0.01) 1 ,0 ,00 4 2232.501 MILL BITUMINOUS SURFACE (1.5"), 6' @ CURB, STRUCTURES, AS NECESSARY SQYD 3,650 OL.7 10 0 17.SO_ 5 See below ADJUST VALVES EACH 7 aa.5,0057 •00 6 See below ADJUST MANHOLES EACH 6 7 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1,050 a.a� 3(.a. 0 8 2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 1.5" THICK TON 800 4(D, 0 7 7 ao , 00 9 2360.503 TYPE SP 9.5 BITUMINOUS MIXTURE FOR PATCHING TON 8 ka0. DO 00,00 10 3591.XXX PAVEMENT MESSAGE LATEX SQ FT 440 -!�. DO 11 3591.XXX 24" SOLID LINE LATEX LIN FT 42),OQ a.10.00 12 3591.XXX 4" DOUBLE SOLID LINE LATEX LIN FT 330 0. $ $ 0 13 3591.XXX 4" BROKEN LINE LATEX LIN FT 700 O,q 3O�.OD 14 3591.XXX 4" SOLID LINE LATEX LIN FT 3,900 0.43 ( 6?7,00 15 1 3591.XXX 6" CROSSWALK LATEX SQ FT 1 198 1,0Q - . 00 TOTAL ESTIMATED PROJECT COST i I I l' g 10 � O Adjusting Casting. All castings and valve boxes shall be adjusted to to final wear course grade prlor to placing the final wear course. The adjustment of appurtenances located within the street shall be to 1/4" and 1/2" below the pavement surface. :- Kristopher Duininck Vice President 4r�12026 F u 1 IIIIIIIIIIIIIII m O I, w o 0 00 o N O O O c I O W M O01 M rl" 0) cn E E 7 to 7 MCC C C E G u } u u % C LL LL LL I1 li l.L J J W {6 W W U' {I) F J J J J J J u u L H in rl W U -C N iu+ � a, o_ `o X n U v a0 O Y 3 L y y H (0 Ln u O1 ca y CU u u 7 m L7 m y 7 = C 0J x C } J V Y m o v E , :mm y as W C 3 y N N J C 1 O O1 J C O C_ N L m C O C J 0J Y cc C O C ) C w Ln m 'J Vf C �+ O ++ 0 G1 O1 C O N J u j £ v 72 a u3i J V v) vi E o o o o Q O C F Q Q m F F a N a "v a iO 3 3 .-4 pLn�y0OxxxxxxLf! O ti y . V N m m N L -0 N O O .4 r4 c4 e4 ej �j N N ID Ln rn w w Ln lO to Ol 0) Ol CA O1 a 1A O N Ln N rn N N N w v1 w 1n m N m N m N Ln m Ln m Ln m Ln m Ln m vi m yZ �-I N m C V7 w n 00 0) ti rn N N .N-I - v0i � o. JIL >• , Y MS ❑a �ooH�S %.W Li H In MS ON 100HOS a « f "PrIF Owl,;M MMMM9 wl o LU Q C, I 40D i. � '•! N N �♦ j C yy R O y �• 2i � U ' fRIl � 4r� � . is .. Q ui . - l �•r: 1 V. Ak COD , f i !( � Al_ S4 Z a`J , Capital Projects Fund Miscellaneous Infrastructure Maintenance Seal Coating 2020 2020 132,853.87 153,949.88 286,803.75 2020 allocation 275,000.00 125,000.00 400,000.00 2020 Alley #40 improvements 58,675.38 202o Trail maintenance Century Ave SW (Dale-TH 15) 13,110.00 202o Trail maintenance Denver Ave SE (TH 15- Sherwood) 4,464.00 2020 Patching & maintenance overlay South Grade Rd SW (School - Dale) 93,786.90 2020 Patching & maintenance overlay Craig Ave SW (Dead end -Sunset) 36,064 2020 Patching & maintenance overlay Laura Ave SW (Dead end -Sunset) 31,744 2020 Patching & maintenance overlay Keith St SW (SGR-Neal) 23,184 2020 Patching & maintenance overlay Steven St SW (SGR-Neal) 22,704 2020 Streetlight poles Pole replacements -streetlight conversion 100,000 202o Replay application 11th Ave NE (Elm -Maple) 4,203.23 202o Replay application 2nd Ave NW (Franklin -Main) 1,811.08 202o Replay application 2nd Ave SE (Arch -Michigan) 3,536.14 202o Replay application 2nd Ave SE (Bridge) 1,505.25 202o Replay application 4th Ave NE (Dead-end to Adams) 2,259.31 202o Replay application 5th Ave NW (Montana-Kouwe) 4,405.84 202o Replay application Alaska Ct NW (Carolina -Cul-de-sac) 1,661.03 202o Replay application Carolina Ave NW (Alaska -California) 1,786.23 202o Replay application Century Ave SE (Hwy 15-Jefferson) 22,963.91 202o Replay application Gauger St NE (Dead -end -Hwy 7) 557.18 202o Replay application Hanson Dr SW (Dead end-Lyndale) 861.10 202o Replay application Jefferson Ct SE (cul-de-sac-Jefferson St) 1,656.25 202o Replay application Jefferson St SE (Toronto -Century) 22,797.62 202o Replay application Northwoods Ave NE (Main -Maple) 9,602.06 202o Replay application School Rd NW (Hwy 7-Golf Course Rd) 31,960.04 202o Replay application Spruce Ct NE (6th Ave -Dead end) 1,097.16 202o Replay application Spruce St NE (College-Northwoods) 6,544.73 202o Replay application Texas Cir NW (Texas-Cul de sac) 1,676.32 202o Replay application Texas Ct NW (Texas-Cul de sac) 1,637.14 2020 Crack repair / Seal coat Parking Lot - B1 ($10K); Parking Lot - E ($15K) 20,168.00 2020 Crack repair / Seal coat Airport runway (net of grant) 50,000 202o Equip - mobile dustless blasting Compressor, blast pot, trailer, water tank, misc. 50,000 202o Equip - 6-ton asphalt hot box w/ hooklift mount 50,000 202o Total expenditures 676,422 12/31/2020 Anticipated Balance 10,381.85 2021 2021 10,381.85 2021 allocation 275,000.00 125,000.00 400,000.00 2021 Trail maintenance (based on PCI) Patching & maintenance overlay 15,000 2021 Alley maintenance Misc improvements 10,000 2021 Parking lot maintenance Misc improvements 15,000 2021 Hwy 7 retaining walls Clean/maintain concrete structures 35,000 2021 Streetlight poles Pole replacements -streetlight conversion 84,255 2021 Patching & maintenance overlay Clinton Ave SW (Merrill -Lynn) 37,744 2020 Patching & maintenance overlay Lyndale Ave SW (Merrill -Lynn) 37,744 2021 Replay application 5th Ave SW/SE (Lynn -Ontario) 41,249 2021 Replay application Brown St SW (Hwy 15-Division) 10,840 2021 Replay application Division Ave SW (Grove -Glen) 3,112 2021 Replay application Franklin St SW (Hwy 15-5th) 13,229 2021 Replay application Glen St SW (Linden-5th) 10,391 2021 Replay application Grove St SW (Hwy 15-5th) 14,974 2021 Replay application Miller Ave SW (Lynn -Main) 10,804 2021 Replay application Milwaukee Ave SW (Lynn -Main) 12,108 2021 Replay application South Grade Rd SW (Dale -Hwy 15) 28,784 2021 Replay application Technology Dr NE (Hwy 7-cul de sac) 12,888 2021 Total expenditures 393,122 12/31/2021 Anticipated Balance 17,260.27 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: US Highway 212 Federal Discretionary Grants Program Letter of Support Department: PW/Eng LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As requested by the Southwest Corridor Transportation Coalition, please see the attached US Highway 212 grant application letter of support from the City of Hutchinson. BOARD ACTION REQUESTED: Approval of Letter of Support Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Pat Vanderveen From: Margaret Donahoe <Margaret@transportationalliance.com> Sent: Friday, April 3, 2020 8:18 AM Subject: SWCTC Letter of Support Needed Attachments: Sample Letter of Support for US 212 2020 Applications (1).docx EXTERNAL EMAIL ALERT: This message originated from outside the City of Hutchinson email system. Unless you recognize the sender and know the content, DO NOT click links or open attachments. SWCTC Members: Carver County will be submitting a funding application for federal transportation grant funding for expansion of US 212 from Cologne to Carver. The proposed project is to expand the 2-lane undivided roadway to a 4-lane divided expressway with intersection safety improvements. The full project layout is available on the project website or at this direct link: https://www.co.carver.mn.us/home/showdocument?id=18521 The estimated total project cost for expansion of US 212 from County Highway 36 to County Highway 11 is $55.5 million. The County has already secured $22 million in federal grant funding. MnDOT plans to contribute $18.9 million with the County planning for a cost share of $7.4 million. The grant application request is for the final $7.2 million to complete the project funding package. Project design and delivery items are moving forward at this time with the estimated project construction timeline slated for the 2022 and 2023 construction seasons. We appreciate your work in securing letters of support for previous grant applications. We're asking you to provide a new letter of support for this next round of grants. Attached you will find a sample letter that you can use and send back to this email address. Your letter will be included in the application submitted just prior to the May 18th deadline. Once again, thank you so much for your support as we get closer to the funding needed to make more progress on Highway 212. Randy Maluchnik President A Hutchinson City Center III Hassan Street SE Hutchinson, MIN 55350-2522 320-587-5151/Fax 320-234-4240 April 28, 2020 The Honorable Elaine Chao Secretary, US Department of Transportation 1200 New Jersey Ave, SE Washington, DC 20590 Dear Secretary Chao, The City of Hutchinson is pleased to support the US Highway 212 Freight Mobility and Safety Project for consideration of federal financial assistance under US Department of Transportation (DOT) Discretionary Grant Programs. This critical project expands 5 miles of US Highway 212 in Carver County, Minnesota from a two-lane undivided rural highway to a four -lane divided expressway facility extending from the City of Cologne (County Highway 36) to the City of Carver and City of Chaska (County Highway 11). The corridor is part of the National Highway System and is one of the most important economic and highway freight corridors in the State of Minnesota and the Upper Midwest region, connecting the Twin Cities to South Dakota and beyond. US Highway 212 provides a critical connection for agricultural and industrial areas throughout the region. In addition, it is identified as a high priority "Tier One" Truck Corridor by the Metropolitan Council. Carver County and MnDOT have completed an extensive planning effort to determine an innovative, cost-effective approach to expand US Highway 212 and address serious safety, access, and mobility issues. The proposed project will expand US Highway 212 to a four -lane divided expressway, addressing the existing undivided two-lane gap in the Twin Cities' highway network, which negatively affects freight movement and economic development initiatives. This project will benefit the highway freight network, improving a critical connection to and from the Twin Cities metropolitan area and meet the priority objectives of the DOT's funding programs by emphasizing highway safety, state of good repair for highway infrastructure, and local and regional economic competitiveness and vitality. The City of Hutchinson endorses and supports Carver County's application for the US Highway 212 Freight Mobility and Safety Project. Sincerely, Gary Forcier - City of Hutchinson Mayor CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/15/20 - 4/28/20 Check Date -------------------------------------------------------------------------------------------- 04/10/2020 Check EFT1186 Vendor Name EFTPS Description --------------------------------------------------------------------------------- Payroll 3/22/20 - 4/4/20 Amount --------------------- 69,754.45 04/10/2020 EFT1187 Child Support Payroll 3/22/20 - 4/4/20 559.78 04/10/2020 EFT1188 MN Dept of Revenue Payroll 3/22/20 - 4/4/20 12,529.25 04/10/2020 EFT1189 Provident Life Insurance Payroll 3/22/20 - 4/4/20 634.72 04/10/2020 EFT1190 PERA Payroll 3/22/20 - 4/4/20 54,093.55 04/10/2020 EFT1191 TASC-Flex Payroll 3/22/20 - 4/4/20 1,679.56 04/10/2020 EFT1192 TASC-H S A Payroll 3/22/20 - 4/4/20 13,647.59 04/10/2020 EFT1193 ICMA Payroll 3/22/20 - 4/4/20 3,288.52 04/10/2020 EFT1194 VOYA Payroll 3/22/20 - 4/4/20 330.00 04/10/2020 EFT1195 MNDCP Payroll 3/22/20 - 4/4/20 350.00 04/10/2020 210231 NCPERS Payroll 3/22/20 - 4/4/20 320.00 04/10/2020 210232 HART Payroll 3/22/20 - 4/4/20 602.54 04/28/2020 210233 3D SPECIALTIES LED'S & BARRICADES - MAIN ST PROJECT 5,780.70 04/28/2020 210234 ABEL REALTY ADVISORS, LLC MARCH 2O20 RETAILER BILLING: ECONO FOODS 3,000.00 04/28/2020 210235 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 576.46 04/28/2020 210236 ACE HARDWARE- 1825 WD40- POLICE 5.59 04/28/2020 210237 AHLGREN ELECTRIC LIFT PUMP REPAIR- PARKS 231.55 04/28/2020 210238 ALBERTS, LESLIE REIMB: CONTINUING EDUCATION - PRCE 40.00 04/28/2020 210239 ALLSTATE PARTS OF GLENCOE LOWBOY TRAILER 858: SAND SHOES - CREEKSI 45.87 04/28/2020 210240 AMERICAN BOTTLING CO APRIL COST OF GOODS SOLD - LIQUOR HUTCH 131.76 04/28/2020 210241 AMERIPRIDE SERVICES 4/6 CLEANING SERVICES - LIQUOR HUTCH 179.69 04/28/2020 210242 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING FEES - POLICE 745.00 04/28/2020 210243 ARCTIC GLACIER USA INC. APRIL COST OF GOODS SOLD - LIQUOR HUTCH 233.90 04/28/2020 210244 ARTISAN BEER COMPANY APRIL COST OF GOODS SOLD - LIQUOR HUTCH 1,000.80 04/28/2020 210245 ASTLEFORD INTERNATIONAL REPAIR TRANSMISSION -STREETS EQUIPMENT 535.08 04/28/2020 210246 AUTO VALUE - GLENCOE REPAIR & MAINT SUPPLIES - HATS 311.40 04/28/2020 210247 BARGEN INC 2020 REPLAY APPLICATION 122,521.62 04/28/2020 210248 BASF CORPORATION MULCH MAGIC-CREEKSIDE 7,644.00 04/28/2020 210249 BAUER BUILT INC TIRES FOR AIRPORT EQUIPMENT 2,082.00 04/28/2020 210250 BAUMAN, LISA REFUND: CANCELLED TRIP - PARKS 70.00 04/28/2020 210251 BEACON ATHLETICS BASEBALL FIELD SUPPLIES- PARKS 2,221.00 04/28/2020 210252 BELLBOY CORP APRIL COST OF GOODS SOLD - LIQUOR HUTCH 1,328.16 04/28/2020 210253 BERNICK'S APRIL COST OF GOODS SOLD - LIQUOR HUTCH 304.47 04/28/2020 210254 BREAKTHRU BEVERAGE APRIL COST OF GOODS SOLD - LIQUOR HUTCH 6,397.31 04/28/2020 210255 BUFFALO CREEK ENTERPRISES APRIL COST OF GOODS SOLD - LIQUOR HUTCH 135.36 04/28/2020 210256 BUREAU OF CRIM. APPREHENSION 1/1- 3/31120 CJDN ACCESS FEES - POLICE 390.00 04/28/2020 210257 C & L DISTRIBUTING APRIL COST OF GOODS SOLD - LIQUOR HUTCH 46,079.81 04/28/2020 210258 CARLOS CREEK WINERY APRIL COST OF GOODS SOLD - LIQUOR HUTCH 630.00 04/28/2020 210259 CARTER, JESSICA REFUND: DUE TO COVID-19 - ECFE 24.00 04/28/2020 210260 CENTRAL HYDRAULICS VARIOUS EQUIPMENT PARTS - REFUSE / COMPOST 3,523.60 04/28/2020 210261 CENTRAL MCGOWAN CYLINDER MAINTENANCE FEE - PARKS 140.00 04/28/2020 210262 CHANDLERTHINKS, LLC BRANDING INVOICE #6 8,937.50 04/28/2020 210263 CINTAS CORPORATION MONTHLY CLEANING SERVICES - VARIOUS DEPTS 185.41 04/28/2020 210264 CORE & MAIN LP EQUIP PARTS / METERS - VARIOUS DEPTS 1,703.65 04/28/2020 210265 CORRAGROUP MARCH CREDIT REPORT- POLICE 11.00 04/28/2020 210267 CROW RIVER WINERY APRIL COST OF GOODS SOLD - LIQUOR HUTCH 1,386.00 04/28/2020 210268 DELL MARKETING L.P. NEW COMPUTERS & MONITORS - IT 4,399.76 04/28/2020 210269 DOBBERSTEIN, BRIAN REFUND FOR CAMPGROUND DUETO COVID-19 70.00 04/28/2020 210270 DOG -ON -IT -PARKS ROLL BAGS - PARKS 238.20 04/28/2020 210271 DPC INDUSTRIES INC CHEMICALS - WWTP 872.50 04/28/2020 210272 DYNASYSTEMS HEX CAP SCREWS - WWTP 44.32 04/28/2020 210273 E2 ELECTRICAL SERVICES INC UNHOOK BASEBOARD - HATS 70.00 04/28/2020 210274 ECOLAB PEST ELIMINATION 4/13 PEST CONTROL SERVICES - POLICE 64.93 04/28/2020 210275 ELECTRO WATCHMAN 4/1 INSTALL CONTACTS ON NEW SAFE - LIQUOR HUTCH 235.13 04/28/2020 210276 EWERT BROS INC 4/7 CAMERA STORM LINE 250.00 04/28/2020 210277 EXNER, KENT REIMB: MN TRANS CONF, MNDOT MTGS, LAPTOP BAG 390.84 04/28/2020 210278 FARM -RITE EQUIPMENT REPAIR& MAINTSUPPLIES -VARIOUS DEPTS 727.32 04/28/2020 210279 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING 32.10 04/28/2020 210280 FORESTEDGE WINERY APRIL COST OF GOODS SOLD - LIQUOR HUTCH 378.00 04/28/2020 210281 FOSTER, STACY REFUND: DUE TO COVID-19 - ECFE 30.00 04/28/2020 210282 FR SECURE LLC FACT SYSTEM - 3 YR ENGAGEMENT - VARIOUS DEPTS 10,972.50 04/28/2020 210283 GEMPLER'S INC HOSE, REEL, NOZZLES - HATS 294.99 04/28/2020 210284 GLENCOE MACHINE INC RESURFACE FLYWHEEL- STORM WATER 70.00 04/28/2020 210285 GRAINGER REPAIR&MAINTSUPPLIES -WWTP 184.78 04/28/2020 210286 GREAT NORTHERN ENVIORNMENTAL LLC COMMUNICATION CONTROL BOARD - WWTP 3,929.85 04/28/2020 210287 GREELEY, AMANDA REFUND: CANCELLED WEDDING DUE TO COVID-19 50.00 04/28/2020 210288 HAWKINS INC CHEMICALS - VARIOUSDEPTS 5,724.98 04/28/2020 210289 1 HILLYARD/HUTCHINSON CLEANING SUPPLIES - VARIOUSDEPTS 113.50 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/15/20 - 4/28/20 Check Date -------------------------------------------------------------------------------------------- 04/28/2020 Check 210290 Vendor Name HIRSHFIELD'SINC Description --------------------------------------------------------------------------------- ACRYLIC GLOSS - ARENA Amount --------------------- 956.82 04/28/2020 210291 HJERPE CONTRACTING EMERGENCY REPAIR -7TH/COLORADONWHYDRANT 6,808.00 04/28/2020 210292 HOMETOWN SPORTS & APPAREL POLO SHIRTS W/ LOGO - EDA/TIGERPATH 40.00 04/28/2020 210293 HOPKINS,AMY REFUND: DUE TOCOVID-19-ECFE 36.00 04/28/2020 210294 HRANICKA,EMILY REFUND: DUET000VID-19-ECFE 36.00 04/28/2020 210295 HUTCHINSON CO-OP FUEL&SUPPLIES-VARIOUSDEPTS 6,124.23 04/28/2020 210296 HUTCHINSON HUSKIES BASEBALL 1/2 PAGE AD BASEBALL PROGRAM - LIQUOR HUTCH 235.00 04/28/2020 210297 HUTCHINSON LEADER MARCH ADVERTISING & PUBLISHING - VARIOUS DEPTS 2,129.01 04/28/2020 210298 HUTCHINSON UTILITIES MAR UTILITIES 3/1 - 4/1120 120,137.42 04/28/2020 210299 HUTCHINSON UTILITIES ANNUAL RNI LOGIC UPGRADE- WATER & SEWER 6,486.58 04/28/2020 210300 HUTCHINSON WHOLESALE #1550 REPAIR &MAINT SUPPLIES - VARIOUSDEPTS 443.44 04/28/2020 210301 HUTCHINSON WHOLESALE #1551 REPAIR&MAINTSUPPLIES- COMPOST 270.48 04/28/2020 210302 HUTCHINSON, CITY OF 3/1 - 3/31 WATER & SEWER - VARIOUS DEPTS 6,394.52 04/28/2020 210303 IDEXX LABORATORIES LAB SUPPLIES -WWTP 1,034.24 04/28/2020 210304 INTERSTATE POWER COMPANIES INC BEARINGS-CREEKSIDE 439.26 04/28/2020 210305 ISD #423 FEB & MARCH CLASSES - ECFE & COMM ED 6,752.19 04/28/2020 210306 ISD423/PRCE FALL & WINTER/SPRING PRCE BROCHURES *NO SUMMER (COVID) 6,199.52 04/28/2020 210307 J&L INDUSTRIAL SUPPLY GAS SPRINGS - WWTP 30.44 04/28/2020 210308 JACK'S UNIFORMS & EQUIPMENT CUSTOM BADGES & PATCHES - POLICE 952.99 04/28/2020 210309 JEFF MEEHAN SALES INC. MARCH 2O20 CREEKSIDE COMMISSIONS 14,959.36 04/28/2020 210310 JENSEN, JULIE SPECIAL DITCH ASSESSMENT REIMBURSEMENT 2015 - 2020 31.26 04/28/2020 210311 JOAN OF ART, LLC PEOPLE'S CHOICE AWARD - SCULPTURE STROLL 500.00 04/28/2020 210312 JOHNSON BROTHERS LIQUOR CO. APRIL COST OF GOODS SOLD - LIQUOR HUTCH 19,986.06 04/28/2020 210313 KAHNKE BROTHERS NURSERY PINE & MAPLE TREES -STREETS 1,406.70 04/28/2020 210314 KRANZ LAWN & POWER TWO STIHL BACKPACK TUNE-UPS - PARKS 124.90 04/28/2020 210315 L & P SUPPLY CO REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 2,193.00 04/28/2020 210316 LAMECKER, ANN REFUND: DUE TO COVID-19 - ECFE 36.00 04/28/2020 210317 LEMBKE, SAM UB refund for account: 3-405-1370-1-00 75.00 04/28/2020 210318 LEVINE, ERIC REIMB: BOILER'S LICENSE RENEWAL - WATER 20.00 04/28/2020 210319 LOCATORS & SUPPLIES CHAINSAW GLOVES - STREETS 89.83 04/28/2020 210320 LOCHER BROTHERS INC APRIL COST OF GOODS SOLD - LIQUOR HUTCH 48,418.81 04/28/2020 210321 LOGIS NETWORK SERVICES THRU 3/21/20 -VARIOUS DEPTS 7,196.25 04/28/2020 210322 LYNDE & MCLEOD INC. MARCH YARDWASTE ACTIVITY - COMPOST 104.55 04/28/2020 210323 M. MILLER TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 1,710.00 04/28/2020 210324 MACQUEEN EQUIP LLC VARIOUD EQUIPMENT PARTS - STORM WATER 19,124.97 04/28/2020 210325 MARCO TECHNOLOGIES, LLC 3/4-4/3'20ENTERPRISE CENTER CONTRACT 784.20 04/28/2020 210326 MARCO TECHNOLOGIES, LLC 3/20-4/20'20CONTRACT - VARIOUS DEPTS 1,738.35 04/28/2020 210327 MCKIMM MILK TRANSIT CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 302.84 04/28/2020 210328 MCLEOD COUNTY PUBLIC WORKS BAND, CULVERT- WWTP 168.48 04/28/2020 210329 MCLEOD PUBLISHING INC SHOPPER DISPLAY - WEDDING SECTION - EVENT CENTER 68.76 04/28/2020 210330 MEDICA MAY MEDICAL INSURANCE 150,808.36 04/28/2020 210331 MENARDS HUTCHINSON REPAIR&MAINTSUPPLIES- VARIOUSDEPTS 755.01 04/28/2020 210332 MINNESOTA PETROLEUM SERVICE GROUNDING JACK CABLE ATTACHMENT -AIRPORT 84.00 04/28/2020 210333 MINNESOTA UNEMPLOYMENT INSURANCE 1ST QTR UNEMPLOYMENT 442.15 04/28/2020 210334 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING-VARIOUSDEPTS 414.60 04/28/2020 210335 MN DEPT OF LABOR & INDUSTRY 1ST QUARTER SURCHARGES - BUILDING DEPT 3,935.72 04/28/2020 210336 MN DEPT OF TRANSPORTATION 2020 HWY 15 / MAIN STREET PROJECT 3,238,578.03 04/28/2020 210337 MYGUY INC. CAR WASH: TOTAL POWER, CONCENTRATE, GRAP 1,017.00 04/28/2020 210338 NORTHERN SAFETY & INDUSTRIAL LEATHER DRIVER - STREETS 61.35 04/28/2020 210339 NORTHERN STATES SUPPLY INC VARIOUS EQUIPMENT PARTS - HATS 414.05 04/28/2020 210340 NORTHERN TIER TRANSPORTATION LLC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 1,175.00 04/28/2020 210341 O'REILLYAUTO PARTS BATTERIES- PARKS 73.56 04/28/2020 210342 OFFICE DEPOT LAMINATOR - HATS 209.99 04/28/2020 210343 OLSON, JOHN REIMB: SAFETY FOOTWEAR - STREETS 175.00 04/28/2020 210344 ORACLE AMERICA INC TBE PERFORM SITE LICENSE - VARIOUS DEPTS 5,000.00 04/28/2020 210345 OSBORNE, ROBERT REFUND: CAMPING RESERVATIONS 6/5 - 6/7 - PARKS 95.00 04/28/2020 210347 PAUSTIS WINE COMPANY APRIL COST OF GOODS SOLD - LIQUOR HUTCH 2,096.33 04/28/2020 210348 PEATINC. SPHAGNUM FINE -COMPOST 5,035.00 04/28/2020 210349 PECE RECYCLING LLC PALLETS FOR CREEKSIDE PRODUCTION 1,282.50 04/28/2020 210350 PEN MAC STAFFING SERVICES, INC. CREEKSIDE TEMPORARY STAFFING 1,643.20 04/28/2020 210351 PEOPLEREADY INC CREEKSIDE TEMPORARY STAFFING 4,040.40 04/28/2020 210352 PHILLIPS WINE & SPIRITS APRIL COST OF GOODS SOLD - LIQUOR HUTCH 29,382.90 04/28/2020 210353 PLUMBING & HEATING BY CRAIG PERMIT & INSP FEE - MASONIC RIVER PARK 527.00 04/28/2020 210354 POSTMASTER REPLENISH POSTAGE ACCOUNT 50.00 04/28/2020 210355 QUADE ELECTRIC ELECTRICAL WORK - VARIOUS DEPTS 628.29 04/28/2020 210356 QUALITY FORKLIFT SALES & SERV INC EQUIPMENT PARTS - COMPOST 823.12 04/28/2020 210357 QUILL CORP BLUEPAPER- POLICE 55.98 04/28/2020 210358 1 RANDY'S REPAIR SERVICE TRAILERREPAIR- COMPOST 304.54 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/15/20 - 4/28/20 Check Date -------------------------------------------------------------------------------------------- 04/28/2020 Check 210359 Vendor Name REFLECTIVE APPAREL FACTORY INC Description --------------------------------------------------------------------------------- SWEATSHIRTSWITHLOGOS-STREETS Amount --------------------- 230.36 04/28/2020 210360 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 12,677.65 04/28/2020 210361 RENVILLE COUNTY SHERIFF DEPT BAIL: M ARNOT- POLICE 290.00 04/28/2020 210362 REVIER WELDING 11GASQUARE TUBE -STREETS 126.72 04/28/2020 210363 RNL TRANSPORT LLC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 14,510.00 04/28/2020 210364 ROMO, LARRY N UB refund for account: 3-242-2670-8-00 100.00 04/28/2020 210365 RT VISION 6/1/20 - 5/31/21 ANNUAL ONE OFFICE CONTRACT - ENG 1,800.00 04/28/2020 210366 RUNNING'SSUPPLY REPAIR&MAINTSUPPLIES- VARIOUSDEPTS 188.11 04/28/2020 210367 SAVATREE WINTER TREE CARE - III - STREETS 4,185.00 04/28/2020 210368 SCHULTE, JOSH REIMB: SAFETY FOOTWEAR - STORM WATER 143.99 04/28/2020 210369 SOUTHERN WINE & SPIRITS OF MN APRILCOST OF GOODS SOLD - LIQUOR HUTCH 19,100.52 04/28/2020 210370 SPRING LAKE ENGINEERING MARCH SERVICES - SCADA SUPPORT- WATER & SEWER 2,470.00 04/28/2020 210371 STANDARD PRINTING-N-MAILING POSTAGE 3/16-3/28'20- VARIOUS DEPTS 1,055.22 04/28/2020 210372 STAPLES ADVANTAGE OFFICE SUPPLIES - VARIOUS DEPTS 160.11 04/28/2020 210373 STREICH TRUCKING CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 1,320.00 04/28/2020 210374 SUN LIFE FINANCIAL APRIL DENTAL CLAIMS 7,586.30 04/28/2020 210375 TEK MECHANICAL PUMP REPAIR & BEARING ASSEMBLY - WWTP 1,573.96 04/28/2020 210376 THOMSON REUTERS-WEST MARCH WEST INFO CHARGES - POLICE 132.30 04/28/2020 210377 TITAN MACHINERY EQUIPMENT SERVICE&REPAIR - COMPOST 3,076.07 04/28/2020 210378 TRI COUNTY WATER 6 MONTHS COOLER RENT 4/1 - 10/1120 - HATS 180.00 04/28/2020 210379 TRI-STATE BOBCAT NUTS, BOLTS FOR STREETS EQUIPMENT 274.32 04/28/2020 210380 UNIQUE PAVING MATERIALS PAVING COLD MIX -STREETS 384.75 04/28/2020 210381 UNUM LIFE INSURANCE CO OF AMERICA MAY LIFE INSURANCE 2,747.68 04/28/2020 210382 URBAN SPRITE MEDIA ADVERTISING FOR RADIO SHOW 3/30- 4/6120- COMPOST 750.00 04/28/2020 210383 USA BLUE BOOK FLANGE GASKETS - WWTP 33.42 04/28/2020 210384 VERIZON CONNECT NWF, INC. MAR PHONE SERVICES - STREETS 94.75 04/28/2020 210385 VERIZON WIRELESS MAR 03 - APR 02 PHONE SERVICES - VARIOUS DEPTS 3,662.33 04/28/2020 210386 VERTIV CORPORATION PREVENTATIVE MAINTENANCE 3/25/20 - 3/24/21 - IT 2,000.00 04/28/2020 210387 VIKING BEER APRIL COST OF GOODS SOLD - LIQUOR HUTCH 15,591.60 04/28/2020 210388 VIKING COCA COLA APRIL COST OF GOODS SOLD - LIQUOR HUTCH 440.05 04/28/2020 210389 VINOCOPIA INC APRIL COST OF GOODS SOLD - LIQUOR HUTCH 853.50 04/28/2020 210390 VIVID IMAGE WEBSITEACCESSAUDITS- VARIOUSDEPTS 6,210.00 04/28/2020 210391 WASTE MANAGEMENT OF WI -MN 3/16-3/31120 REFUSE 6,035.07 04/28/2020 210392 WENCK ASSOCIATES INC CAMPBELL & OTTER LAKE RESTORATION THRU 3/31- STREETS 2,040.36 04/28/2020 210393 WEST CENTRAL SANITATION INC. MARCH RESIDENTIAL REFUSE 47,321.95 04/28/2020 210394 WINE COMPANY, THE APRIL COST OF GOODS SOLD - LIQUOR HUTCH 4,182.45 04/28/2020 210395 WINE MERCHANTS INC APRIL COST OF GOODS SOLD - LIQUOR HUTCH 4,530.38 04/28/2020 210396 ZAMBONI COMPANY USA INC REPLACE ICE RESURFACER -ARENA 141,791.05 Total - Check Disbursements: $ 4,291,179.90 Department Purchasing Card Activity - March 2020 Date Dept Vendor Name Description Amount 03/23/2020 PLANNING CASH WISE FOODS Paper towels 39.96 03/25/2020 PLANNING TARGET Wireless mouse for surface pro 22.64 03/27/2020 PLANNING LOGMEINGOTOMEETING GoToMeeting subscription 155.34 03/30/2020 PLANNING LOGMEINGOTOMEETING GoToMeetingsubscription 155.34 03/02/2020 PARK AND REC AMAZON Wireless Mouse 62.98 03/09/2020 PARK AND REC IN WAYZATA BAY CHARTERS 2 Hour Cruise/ Meal 500.00 03/09/2020 PARK AND REC AMAZON 100 Label Holders 19.99 03/11/2020 PARK AND REC NBF NATL BIZ FURNITURE Credenza 754.10 03/11/2020 PARK AND REC WHENIWORK.COM When I Work 84.00 03/11/2020 PARK AND REC WALMART.COM Kitchen Cart 249.00 03/16/2020 PARK AND REC INTERCONTINENTALST PAUL Workshop Lodging 173.34 03/13/2020 CREEKSIDE WM SUPERCENTER Rubber bands for Bio Bags pickup 13.32 03/18/2020 CREEKSIDE WAL-MART COVID-19 - Cleaning supplies, bleach 9.54 03/18/2020 CREEKSIDE TARGET COVID-19 - Cleaning supplies 4.29 03/19/2020 CREEKSIDE MENARDS HUTCHINSON COVID-19 - Face masks 11.94 03/20/2020 CREEKSIDE DOLLAR TREE COVID-19 - Spray bottles for cleaner 6.47 03/02/2020 FINANCE AMAZON Hot Paper cups - City Center 81.66 03/02/2020 FINANCE AMAZON Pens and File Folders - City Center 21.87 03/03/2020 FINANCE CASH WISE FOODS Beverages,supplies - Annual Safety Training 46.42 03/03/2020 FINANCE CASH WISE FOODS Food, Beverages for Election Judges 72.42 03/06/2020 FINANCE AMAZON Expanding File Folders - Amy clerical 9.68 03/06/2020 FINANCE AMAZON MSDS Stickers/Biohazard Bags - City Center 20.98 03/10/2020 FINANCE AMAZON Kleenex for City Center 53.38 03/16/2020 FINANCE WAL-MART Soda for City Center vending 101.34 03/23/2020 FINANCE AMAZON Refills for lead pencils - City Center 10.88 03/23/2020 FINANCE AMAZON Post -it notes - City Center 13.34 03/23/2020 FINANCE AMAZON City Center Safety Gloves - COVID-19 15.25 03/30/2020 FINANCE AMAZON City Center Safety Gloves - COVID-19 13.49 03/30/2020 FINANCE GOVT FINANCE OFFICERS ASSN - GFOA GFOA Webinar - Budgeting during a Recession 35.00 03/02/2020 LIQUOR HUTCH FACEBOOK Facebook advertising 2.10 03/16/2020 LIQUOR HUTCH MENARDS HUTCHINSON Cleaning supplies 25.17 03/16/2020 LIQUOR HUTCH RETAIL INFORMATION TEC Monthly Card Defender POS fee 213.75 03/19/2020 LIQUOR HUTCH MENARDS HUTCHINSON Cleaning supplies 26.34 03/23/2020 LIQUOR HUTCH RETAIL INFORMATION TEC Annual fee for hand held Inventory system updates 243.68 03/23/2020 LIQUOR HUTCH EIG CONSTANTCONTACT.COM Email blast advertising 70.00 03/27/2020 LIQUOR HUTCH MENARDS HUTCHINSON Replacement flashlight 8.06 03/27/2020 LIQUOR HUTCH ACE HARDWARE - 1315 Cooler slide repair bolts etc 3.89 03/31/2020 LIQUOR HUTCH ACE HARDWARE - 1315 Mounting tape for COVID 19 plexiglass shields at cash registers 22.77 03/02/2020 PUBLIC WORKS U OF M CONTLEARNING MN Airports Conference -John O. 225.00 03/04/2020 PUBLIC WORKS SHERRILL INC. Parts for ear muffs, helmets & visor 218.40 03/11/2020 PUBLIC WORKS DEPARTMENT OF LABOR & INDUSTRY Boiler License Renewal - Eric M. 20.00 03/11/2020 PUBLIC WORKS BAUER CORPORATION HATS Aluminum Step Stools 398.33 03/11/2020 PUBLIC WORKS DEPARTMENT OF LABOR & INDUSTRY Boiler License Renewal -Tim G. 30.00 03/11/2020 PUBLIC WORKS DEPARTMENT OF LABOR & INDUSTRY Boiler License Renewal - Randy C. 20.00 03/12/2020 PUBLIC WORKS PORTER JOINT VENTURE GRO Engineering Calculator - Chad M. 237.99 03/18/2020 PUBLIC WORKS FIRE HOSE DIRECT WW Hose 983.62 03/18/2020 PUBLIC WORKS VP MINNESOTA TRANSPORTATION MN Transportation Day at Capital Refund (90.00) 03/19/2020 PUBLIC WORKS U OF M CONTLEARNING MN Airports Conference Refund (225.00) 03/20/2020 PUBLIC WORKS WEF MAIN WW License Books Study Guides 62.50 03/23/2020 PUBLIC WORKS WEF MAIN WW License Books Study Guides 193.00 03/24/2020 PUBLIC WORKS AMAZON Streets Fuel Caddy 377.52 03/25/2020 PUBLIC WORKS WEF MAIN WW License Books Study Guides 91.00 03/30/2020 PUBLIC WORKS AMAZON Streets Dept Toolboxes 325.24 03/30/2020 PUBLIC WORKS POLLUTION CONTROL AGENCY Airport MPCA Stormwater Annual Fee 400.00 03/30/2020 PUBLIC WORKS POLLUTION CONTROL AGENCY Airport MPCA Stormwater Permit 400.00 03/05/2020 ADMIN SUBWAY Food for Presidential Primary Election 157.28 03/05/2020 ADMIN JIMMYS PIZZA Food for Presidential Primary Election 131.95 03/05/2020 ADMIN CARIBOU COFFEE CO Food for Presidential Primary Election 37.76 03/16/2020 ADMIN GRANDVIEW LODGE Hotel Reservation for MCMA Annual Conference 258.46 03/02/2020 POLICE AMAZON Nitrile gloves 48.50 03/02/2020 POLICE AMAZON Nitrile gloves 63.40 03/03/2020 POLICE IN LASER LABS INC Tint meters / Donated money from Village Ranch 434.65 03/03/2020 POLICE BLAUER MANUFACTURING Traffic Vests/ Donated money from Village Ranch 1,568.48 03/09/2020 POLICE AMAZON Eye protection lenses 72.50 03/11/2020 POLICE AMAZON Eye protection frames 60.00 03/03/2020 FIRE MINNESOTA STATE COLLEGES State Fire School Class registrations 640.00 03/10/2020 FIRE MANKATO CITY CENTER HOTEL Mankato fire school hotel 131.95 03/10/2020 FIRE MANKATO CITY CENTER HOTEL Mankato Fire School hotel 131.95 03/10/2020 FIRE MANKATO CITY CENTER HOTEL Mankato Fire School hotel 131.95 Department Purchasing Card Activity - March 2020 Date Dept Vendor Name Description Amount 03/11/2020 FIRE MSCTC MOORHEAD State fire school class registration 130.00 03/13/2020 FIRE PIER B RESORT Duluth fire school hotel 147.36 03/16/2020 FIRE PIER B RESORT Duluth fire school hotel credit - COVID-19 cancellation (147.36) 03/16/2020 FIRE PIER B RESORT Duluth fire school hotel credit - COVID-19 cancellation (147.36) 03/16/2020 FIRE PIER B RESORT Duluth fire school hotel credit - COVID-19 cancellation (147.36) 03/19/2020 FIRE MINNESOTA STATE COLLEGES Fire school class registration credit - COVID-19 cancellation (160.00) 03/19/2020 FIRE MINNESOTA STATE COLLEGES Fire school class registration credit - COVID-19 cancellation (160.00) 03/19/2020 FIRE MINNESOTA STATE COLLEGES Fire school class registration credit - COVID-19 cancellation (160.00) 03/19/2020 FIRE MINNESOTA STATE COLLEGES Fire school class registration credit - COVID-19 cancellation (160.00) 03/20/2020 FIRE DUNHAMS Duty boots required for COVID-19 medical response changes 699.93 03/24/2020 FIRE FACTORY DIRECT FURNITURE Office chairs 299.90 03/25/2020 FIRE ACE HARDWARE - 1315 Supplies - hose 36.75 03/27/2020 FIRE RUNNING'S SUPPLY Supplies - hammer, duct tape 51.16 03/30/2020 FIRE MAIN STREET SPORTS BAR Pizza food for crews working the main street fire. 142.00 03/30/2020 FIRE ACE HARDWARE - 1315 Supplies - rope, snaps 76.91 03/02/2020 IT AMAZON Car Charger for phones 20.97 03/06/2020 IT AMAZON Batteries for UPS at the Park Garage 87.83 03/09/2020 IT AMAZON Phone case 27.26 03/11/2020 IT AMAZON Sound Card for Legal 39.98 03/11/2020 IT SKILLPATH SEMINARS Project Management class -Tom 399.00 03/11/2020 IT FAXPRODUCTS TIFFviewer 69.98 03/11/2020 IT AMAZON Laptop case for presentations laptop 27.49 03/12/2020 IT AMAZON Bluetooth headset Dan Broucek 34.99 03/23/2020 IT BESTBUY Web cams 188.97 03/23/2020 IT AMAZON Phone Case - Engineering 43.31 03/23/2020 IT AMAZON Phone case - Inspections 43.31 03/26/2020 IT LOGMEIN GOTOMEETING GoToMeeting Matt and Tom 425.03 03/27/2020 IT AMAZON DSL Filter 6.93 03/30/2020 IT SMARTDRAW Smart Draw - IT 139.90 03/30/2020 IT AMAZON DVD for Body Cams 96.06 Total - P-Card Disbursements: $ 13,063.09 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 4/15/20 - 4/28/20 Check Date Check Vendor Name Description Amount 04/28/2020 210266 CROW RIVER GLASS INC. PLEXI WITH 14 X 6 CUTOUT- DMV 496.68 04/28/2020 210346 OUTDOOR MOTION CHAIN LUBE FOR BIKES- POLICE 9.99 Total - Check Disbursements: $ 506.67 GRAND TOTAL $ 4,304,749.66 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Discussion of Amending Chapter 112 - Liquor Regulations - To Include Hotels Department: Administration LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Matt Jaunich/M. Starke Agenda Item Type: Presenter: Matt Jaunich/M. Starke Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Before the Council for discussion is a request submitted to Administration from Cobblestone Hotel and Suites requesting that the Council consider amending Chapter 112 to allow hotels to be issued on -sale intoxicating liquor licenses. Current City code states that the city may issue annual on -sale intoxicating liquor licenses only to restaurants and clubs or congressionally chartered veterans' organizations; provided that, liquor sales will be made only to members and bona fide guests. State law however allows cities to issue on -sale intoxicating liquor licenses to hotels; restaurants; bowling centers; clubs or congressionally chartered veterans organizations; sports facilities, restaurants, clubs, or bars located on land owned or leased by the Minnesota Sports Facilities Authority; sports facilities located on land owned by the Metropolitan Sports Commission; exclusive liquor stores; theaters; convention centers; and auto racing facilities within the city. The City code and state law definition of hotel currently mirror each other for the most part in that hotel is defined as: "An establishment where food and lodging are regularly furnished to transients and which has: (1) a dining room serving the general public at tables and having facilities for seating at least 30 guests at one time; and (2) guest rooms in the following minimum numbers: in first class cities, 50; in second class cities, 25; in all other cities and unincorporated areas, 10." City code also requires that a hotel in the city have a resident proprietor or manager. This item is for discussion purposes only at this time. I believe a representative from Cobblestone Hotel & Suites plans to be in attendance at the meeting. BOARD ACTION REQUESTED: Discussion of Request to Amend Chapter 112 - Liquor Regulations - To Allow Issuing On -Sale Intoxicating Liquor Licenses to Hotels Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 4/14/2020 Hi Melissa; Per our previous communications, I would like to submit a request that the City Council consider an ordinance to allow us (Cobblestone Hotel & Suites) to sell On Sale liquor at the hotel in the City of Hutchinson. Could you please schedule this at the next available City Council agenda for the Council to discuss? Would we also attend this meeting? Thank you so much for your help with this! peb Brewer <�J-evLeraL Mager C�obUestovLe HtoteL �§ Svv tes 41c, Prospect 5t. NE If tahivLs0VL, MN 55350 320-527-7777 Fax 320-527-7772 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Discussion on Refunding City License Fees Department: Administration LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Mayor Forcier has asked for a discussion on the idea of refunding a portion of City License Fees for businesses impacted by COVID-19. In particular, the Mayor would like to discuss a prorated refund on liquor fees. A copy of the City's Licenses have been included (page 9 &10 of fee schedule). Other licenses that have been impacted during this pandemic include the following: - Variety of On -Sale Liquor Licenses - Massage Services - Peddler/Solicitor/Transient Merchant - Tobacco Licenses - Caterer's Permit - Taproom Permit BOARD ACTION REQUESTED: Discussion Only. No action required. 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N Loi N'r O w U U 1 1 C Nl m L 00 ❑ U S C 7=7 m C} t 14 TC` J x j j G1 j V S C C 7 cr 0 d c �Cp O G N 71 m a Q co V1 y _U c6 C? U m l4 7 Q 1 y N 7 m m Vdl a U a 0 O 7 N 1 7 Lr C C C II Q a m d n G CCy G c Cn M M �' J a N O [6 T2 c [] E U = G1 N m m N O 1� i' y 91 7 Q E C �r� L_ •�' L .y S CO 8 m A X x O O N �J ` J 7 c� c7 Um) t4 �0 fn {L V .O '2 d ¢ E of a` _ N N 1p a X O O 0 C C C C '.0 0 N i7 a m a O 7 C 0 c o C p m r r � Qf . = U U o o o o O H S ri U m m H (Q Q co N N rA op co 1 1 - 1 Police/Emergency Management Services 10 Franklin Street SW Hutchinson, MN 55350-2464 320-587-2242/Phone, 320-587-•6427/Fax Mayor and Council, I submit for your review Police Services' year-end report for 2019. Because of the challenging environment in which we are conducting meetings right now, City Administrator Jaunich and I have decided to provide you with the document along with a few key points of interest. I will be present at the meeting for any questions you may have. Here are some key points from the report I would like to highlight: • Pg. 5 2019 Accomplishments: It was a busy year around the department and a number of personnel moves within during the past year. The members of Hutchinson Police and I are proud of what we accomplished and thankful for the resources provided to us. • Pg.7 Internal Training: HPD provided 2570 hours of internal training to the staff. Much of this training is instructed by member officers of Hutchinson Police. • Pg. 12-16 Hutchinson Police Officers responded to a wide variety of complex calls throughout the year. In 2019, officers responded to 20,042 calls for service, an average of about 55 calls for service each day. • Another interesting piece of information when looking at the graphs and charts is that our call load is fairly consistent by day of week, hour of the day, and month of the year. • Pg. 18 Part -I Crimes: Have trended downward over the last 5 years. • Pg. 19 Part -II Crimes: Remain fairly consistent over the last 5 years. Controlled substance crimes are down from 2018 by 50% but are consistent with the 5 year average. • Normally the Southwest Drug Task Force year-end report would be included with this report. That document is yet to be completed so it is not included this year. Again, I will be at the meeting to answer any questions. Respectfully, Tom Gifferson Police Chief Hutchinson Police Services Remembering Officer Michael Hogan End of Watch December 15', 1989 2019 Year End Report CITY OF HUTCHINSON 2019 ANNUAL REPORT ELECTED CITY OFFICIALS AND APPOINTED CITY COMMISSIONERS MAYOR GARY FORCIER CITY COUNCIL Steve Cook Mary Christensen Chad Czmowski Dave Sebesta POLICE CIVIL SERVICE COMMISSIONERS Chairperson Todd Brandel Secretary Steve Synstetien Commissioner Kim Pearson HUTCHINSON POLICE DEPARTMENT PERSONNEL As of December 31, 2019 Police Chief Thomas Gifferson Police Lieutenant Adam Ament Police Sergeant Alicia Nortrom Police Sergeant Eric Kilian Police Sergeant Joseph Nagel Police Sergeant Andrew Erlandson Police Sergeant Ben Erlandson Police Officer Steven Sickmann Police Officer Theresa Leider Police Officer Gregory Nadeau Police Officer Madisen Douvier Police Officer Aaron Berry Police Officer Tyler Duenow Police Officer Tyler Schmeling Police Officer Phillip Mielke Police Officer Jose Villarreal Police Officer Michael Salazar Police Officer Taylor Fenrich Police Officer Travis Borstad Police Officer Mikayla Mcllrath Police Officer Cory Sederlund Police Officer Matt Bergmann Police Officer Brad Hemling Communication Specialist Sara Morris Communication Specialist Debra Voss Communication Specialist Amanda Palubeskie Communication Specialist Traci King Communication Specialist Sharelle Parpart Investigative Assistant Shannon Schermann Police Administrative Specialist/Comm. Specialist Amanda Mayland Police Administrative Specilaist Cindy Bock Community Service Officer/Facilities Robert Loehrer Hospital Security Officer Joel Brinkman Hospital Security Officer Jason Mons Hospital Security Officer Taylor Stockmann Part-time Police Officer Jason Mathwig Part-time Police Officer Ross MacMullan Part-time Police Officer Vacant Part-time Comm. Specialist Breanne Tasche Part-time Comm. Specialist Kati Kuhnau Part-time Comm. Specialist Vacant Part-time Hospital Security Officer Jake Burmis Part-time Hospital Security Officer Blaise Stanley Part-time Hospital Security Officer James Marvan Part-time Hospital Security Officer Benjamin Huebner Part-time Hospital Security Officer Vacant Part-time Hospital Security Officer Vacant Police Chaplain Lisa Ohara CITY OF HUTCHINSON 2019 ANNUAL REPORT RESIGNATIONS, RETIREMENTS, PROMOTIONS AND NEW EMPLOYEES Matthew Pysick resigned from part-time hospital security on March 31 st, 2019. He accepted a full-time patrol officer position with Carver County. Mark Hanneman resigned from part-time patrol officer on March 24th, 2019. Erik Peterson resigned on April 11th, 2019. He accepted a full-time police officer position with the City of Wayzata. Chief Daniel Hatten retired from Chief of Police on May 3rd, 2019. Thomas Gifferson promoted to Chief of Police May 4th, 2019. Adam Ament promoted to Lieutenant May 4th, 2019. Andrew Erlandson promoted to Sergeant May 4th, 2019. Jesse Umpress resigned on June 7th, 2019. He accepted a full-time police officer position with the City of Red Wing. Jose Villarreal resigned from part-time hospital security on July 2nd, 2019 and accepted a full-time police officer position with the City of Hutchinson. Madisen Douvier resigned from full-time hospital security on July 2nd, 2019 and accepted a full-time position police officer position with the City of Hutchinson. Taylor Stockmann accepted a full-time hospital security position with the City of Hutchinson on September 16th, 2019. Taylor Fenrich accepted a full-time patrol officer position with the City of Hutchinson on December 9th, 2019. CITY OF HUTCHINSON 2019 ANNUAL REPORT HUTCHINSON POLICE SERVICES STAFFING Year Population Sworn Officers Officers on Patrol Community Service Officers Office & Dispatch Staff Hospital Security Total Staffing Calls for Service 2000 13,081 22 15 1 7 30 15,521 2001 13,185 22 15 1 7 30 16,883 2002 13,403 22 16 3 7 32 16,020 2003 13,545 22 15 3 9 34 16,364 2004 13,616 22 15 3 9 34 14,748 2005 14,285 22 15 3 9 34 15,923 2006 14,417 22 15 2 9 33 16,425 2007 14,493 23 16 2 9 34 15,741 2008 14,650 23 16 2 9 34 15,087 2009 14,650 23 16 2 9 34 16,583 2010 14,170 22 15 2 9 33 17,844 2011 14,170 22 15 1 8 31 17,894 2012 22 2013 14,178 22 15 1 8 4 35 16,182 2014 14,178 22 15 1 8 4 35 17,179 2015 14,178 22 15 1 8 4 35 15,589 2016 14,178 22 15 1 10 7 41 17,152 2017 14,178 23 16 1 10 9 43 18,913 2018 14,178 23 16 1 10 9 43 20,116 2019 14,178 23 16 1 10 9 41 1 20,042 ****2012 Calls for Service from May 23,d- December 315t, 2012**** NOTE: In 2012 there were no personnel reductions or additions within Hutchinson Police Services. In 2013 there was the addition of 4 Security Officers for our partnership with Hutchinson Health with an additional 3 part-time Security Officers scheduled in 2014. In 2014 there was the addition of 3 part-time Security Officers for our partnership with Hutchinson Health. In 2015 there were no personnel reductions or additions within Hutchinson Police Services. In 2016 there were no personnel reductions or additions within Hutchinson Police Services. In 2017 Hutchinson Police Services added a full-time police officer position and 2 part-time Hospital Security Positions. In 2018 there were no personnel reductions or additions within Hutchinson Police Services. In 2019 there were no personnel reductions or additions within Hutchinson Police Services. CITY OF HUTCHINSON 2019 ANNUAL REPORT 2019 Accomplishments • Established Hutchinson Police Services' footprint on social media acebook: Hutchinson MN Police Dept • Adopted new Hutchinson Police Services motto: "Sworn to Protect — Proud to Serve" • Upgraded Body Worn Cameras. • Upgraded Safety Equipment for Officers. 'allistic Helmets, Gas Masks, External Body Armor Carriers • Implemented scheduling software. • Reviewed, updated and certified Hutchinson Police Services Policy and Procedures Manual. • Implemented new Physical Fitness Assessment. ;owing Machine CITY OF HUTCHINSON 2019 ANNUAL REPORT 2020 GOALS PROGRAMS: • Re-establish Citizen Police Academy and continue to work closely with ISD #423 Tiger Path to integrate CPA into Tiger Path curriculum. • Implement The League of Minnesota Cities' standardized Post Offer / Pre- Employment Physical Assessment for new hires. • Equip department with digital speed trailer to monitor traffic and speed. • Continue to improve wellness programs for employees. FACILITIES: • Work with other departments within the city to finalize the purchase of the Econo Foods building and begin the design phase for the new Police Facility. • Make Improvements to the Regional Training Center o Target Systems o Explore feasibility of building for classroom and storage. 2019 EMPLOYEE INTERNAL TRAINING Training Special Response Team Firearms Internal Instruction -Approximate First Responder Defensive Tactics/TASER Physical Fitness Testing Mandatory Training City Wide Police Officer FTO Hours 480 230 200 470 120 90 90 1100 Total 2570 L CITY OF HUTCHINSON 2019 ANNUAL REPORT 2019 EMPLOYEE EXTERNAL TRAINING TRAINING DESCRIPTION #EMPLOYEES HOURS DMT Re -Certification 4 12 Gun Laws/Data Practices 3 33 LMC Loss Control Workshop 2 16 Minnesota Chief Conferences 2 48 Predatory Offender Registration & 1 8 Investigations School Resource Conference 1 24 SFST 3 72 SOTA Conference 3 48 Patrol Officer Response to Street Drugs 1 40 Use of Force Instructor/Taser 2 24 Basic Crisis Negotiator Course 1 40 MN Chiefs of Police Leadership Training 1 40 Decision Making & Problem Solving 1 8 Hutchinson Leadershop Insititute 1 80 MSANI CAN -AM Conference 3 24 Basic Narc 1 40 Susteen 1 8 World Elder Abuse 2 16 Total 33 581 CITY OF HUTCHINSON 2019 ANNUAL REPORT 2019 PRESENTATIONS TO THE COMMUNITY Presentations Numbers Ride -Along 20 Cub Scout / Boy Scout / Girl Scout Tours 5 Child Print 4 General Tours 5 Presentation/Methamphetamine 2 Little Lambs Preschool Tours 2 Babysitting Clinics 1 Teddy Bear Clinics 1 Holiday "Shop with a Cop" (30 Kids) 1 Career Day at HHS 1 We Care About Kids Day 1 Charter School 3 Maplewood Academy 2 Ridgewater Career Day 2 HHS Faculty 2 Senior Expo 1 Maplewood Academy Career Day 1 Alcohol Server Training 3 Disaster Drill 1 Total 58 2019 ACTIVITY FOR ON/OFF-DUTY OFFICERS / EVENTS Hutchinson Police Services was involved with the following events that occurred in the City of Hutchinson in 2019: Events at the Event Center Events at the Crow River Golf Club Events at the McLeod County Fair Grounds Jaycees Water Carnival Arts & Crafts Dairy Days HHS Graduation / Prom / Homecoming Activities and Parade Hutchinson School District 423 Sporting Events McLeod County Fair National Night Out Relay for Life River Song Festival Saturday Night Cruisers Show of Wheels Child Print Spooky Sprint Hutch Jaycees Dance/Concert Pheasants Forever 3M Family Day Small Buisness Saturday Holiday Parade Memorial Day Parade 10 COMMUNITY ORIENTED POLICING AND PROBLEM SOLVING(COPPS) The Hutchinson Police Services operates under the philosophy of community policing, which requires a proactive approach to dealing with problems instead of simply responding to calls for service. On -going attention is paid to crime trends and quality of life issues, which can be indicators of criminal activity or safety problems. You can find out who your neighborhood officer is by calling us at the police station or going to the department website at www.ci.hutchinson.mn.us/police. Click on neighborhood crime stats, and then click on your neighborhood. N(:)rthNvest Team SW#2 I� Southwest Team Northeast C Team N# 3 NE# 1 NE#2 Area SW#3 5E#1- 11 .ice An Southeast CITY OF HUTCHINSON 2019 ANNUAL REPORT i HUTCHINSON POLICE CALLS FOR SERVICE In 2016 Hutchinson Police Services responded to 17,152 calls for service. In 2017 there was an increase in calls for service at 18,913. In 2018, Hutchinson Police Services had another increase in calls for service at 20,116. In 2019, there was a slight decrease to 20,042 calls for service. 17.12 CALLS FOR SERVICE VS. POPULATION Call for Service Calls for Service Population 18.913 14.17 14.17 iW 2016 2017 12 20.116 20.042 L 14.17 2018 2019 CALLS FOR SERVICE 2019 20,042 2018 20,116 2017 18,913 2016 17,152 2015 15,589 NUMBER OF ARRESTS 458 481 422 379 371 BURGLARIES 32 17 30 27 26 NSF CHECKS 10 7 5 9 8 THEFTS 368 358 432 432 303 DOMESTICS 85 41 47 59 48 Arrests 45 39 37 39 35 Reports/Assist 40 9 10 20 13 D. U.1. 49 70 47 59 63 Misdemeanor 18 36 32 44 30 Gross Misdemeanor 31 32 13 15 33 Felony 0 2 2 0 0 SHOPLIFTING 59 86 81 59 61 Juvenile 7 8 4 13 6 Adult 27 65 34 31 28 Unknown 25 13 38 15 20 ACCIDENTS 305 310 357 261 289 Fatal 0 0 0 0 1 Property Damage 258 256 283 187 205 Personal Injury 8 14 21 29 37 Hit & Run 47 40 53 45 46 DETOX/MENTAL HEALTH 104 114 137 124 155 CITATIONS - OVERALL Seatbelt Parking Fail to Yield to Pedestrian 892 26 328 3 845 11 131 0 757 19 117 0 802 9 311 0 484 12 32 0 WARNINGS - OVERALL 1762 1762 1688 984 584 13 CITY OF HUTCHINSON 2019 ANNUAL REPORT 2019 Calls for Service Day of Week 3500 — 3000 2500 2253 2000 1500 1000 500 0 3052 3079 2998 3099 2661 Ell Sunday Monday Tuesday Wednesday Thursday Friday Saturday 14 2019 Calls for Service Monthly 12000 1800 1697 1613 1600 I 1474 1400 11200 I 11000 800 600 400 200 1632 1583 1764 1719 1729 1814 1800 1717 0 ,a�Ja� e��JatJ 40r 15 1400 MIKIIII 1000 800 .11 400 W41111 0 2019 Calls for Service Hourly 1095 1187 1038 1001 965 949 919 896 '2 I 789 ' 0 1 2 3 4 5 6 7 8 9 10 11 12 13001400150016001700180019002000210022002300 16 Arrest Counts Year 2019 2018 20171 2016 2015 Arrests 458 481 4221 379 317 R-IIN 500 481 400 458 422 379 300 317 200 100 n 2019 2018 2017 2016 2015 1% PART I CRIMES Offense Type 2019 2018 2017 2016 2015 2014 Homicide 0 0 0 0 0 0 Forcible Rae 9 13 10 5 10 1 Robber 5 1 1 0 2 0 Aggravated Assault 26 18 23 12 11 13 Burglary 32 17 30 27 26 33 Theft 223 221 291 307 303 345 Theft of Vehicle 11 8 5 5 5 9 Arson 0 0 1 0 3 0 Total 306 278 361 357 360 401 nA nT 1 /^nIKACC 2019 2018 2017 2016 2015 2014 OR PART II CRIMES 2019 2018 2017 2016 2015 2014 Other Assault 109 84 83 11 180 82 Forgery 12 16 27 13 13 13 Fraud 63 63 12 59 46 30 Theft -Embezzlement 0 0 0 0 0 0 Stolen Property 3 5 1 4 7 2 Criminal Damage 106 105 102 91 102 136 Weapon 3 12 11 9 5 5 Prostitution 0 0 0 0 1 0 Criminal Sexual 10 8 15 10 8 5 Controlled Substance 102 203 119 65 74 124 Gambling 0 0 0 0 0 0 Family Offense 2 9 4 18 8 20 Crime Vehicular 32 12 47 32 72 86 Liquor 25 35 28 10 13 31 Disturbance 79 66 83 74 72 71 Vagrancy/Trespass 10 12 14 4 6 5 Other (Ex. Traffic) 68 136 55 80 71 82 Total 1 744 832 687 579 592 690 2019 Part II Crimes 2018 2017 2016 2015 2014 19 Major Offense Comparison 250 Wz0zr, 150 100 etP�ya �°t� eta etiti\a� Qt°fie \Oa�a ■ 2019 ■ 2018 ■ 2017 20 CITY OF HUTCHINSON 2019 ANNUAL REPORT 892 TOTAL CITATIONS AND WARNINGS 1762 1762 845 J CITATIONS Li WARNINGS 757 1688 802 984 484 584 1179 2019 2018 2017 2016 2015 2014 21 997 2019 Accident Types 283 250 256 187 47 40 53 45 21 29 0 0 -, 0 ■ 0In 2019 2018 2017 2016 ■ Fatal ■ Property Damage ■ Personal Injury ■ Hit and Run 2019 DWI ARRESTS 22 56 36 2014 2015 NUISANCE PROPERTIES 58 55 43 64 2016 2017 2018 2019 As of January 1 St, 2020 there were 22 open nuisance properties in Hutchinson. 23 CITY OF HUTCHINSON 2019 ANNUAL REPORT Special Response Team 2019 January 1, 2019 900 block Jefferson S (Hutch) Hutchinson supervisor was contacted by another agency reference a drive by shooting suspect that potentially lived in the city limits. Outside agency asked us to prepare for possible arrest/search warrants. Plans were drafted. January 2, 2019 1800 block 161" St E (Glencoe) Communications received a 911 call of a student at Glencoe/Silver Lake High School with a gun. The caller stated the suspect was in the lunch room. Several officers and deputies responded and entered the school. They noticed nobody appeared panicked or lock down procedures started. They arrived in the lunch room and noticed staff speaking with a male student. The student was detained and searched. A replica handgun was located in his backpack. Glencoe PD handled investigation at this point. April 23, 2019 1000 block Texas Ave NW (Hutch) Officers were dispatched to a residence where a female had barricaded herself in the bedroom with a knife. The female was suicidal and in crisis. Responding officers were able to de-escalate the situation by talking to her. She eventually opened the door and put down the knife. She was taken to the hospital. April 24, 2019 400 block Linden Ave SW (Hutch) Officers were sent to a residence on a suicidal male with a knife. The male had sent pictures to friends making suicidal comments and holding a knife. Officers established a perimeter and prepared less lethal weapons for deployment. They were able to establish communication with the male. He eventually came outside without the knife and was ultimately transported to the hospital for an evaluation. May 1, 2019 14000 block 2301" St (MCSO) Deputies were dispatched to a rural residence on a suicidal male barricaded in a camper. The male was making comments that he would kill himself if the cops came. It was unknown if he had weapons. Deputies set up a perimeter and began negotiations. They went on for a long time with no success. The male was very agitated and would throw things around in the camper. The McLeod County crisis team was called and someone responded. Eventually the male calmed down enough and they were able to speak with 24 ITY OF HUTCHINSON 2019 ANNUAL REPORT him. He was ultimately transported to the hospital. May 12, 2019 800 block Division St (Brownton) Officer responded to a residence on a suicidal male complaint. The complaint stated the male maybe in possession of a handgun and long gun. Upon officer's arrival, the male fled in a vehicle at a high rate of speed nearly striking a pedestrian. The officer pursued for a short time, but the pursuit was terminated due to safety of the public. A short time later a family member called back and stated they were out with him and transporting him to the hospital. They were able to secure the weapons from him. The male was seen at the hospital and charges were requested for fleeing police in a motor vehicle. August 24, 2019 20000 block Co. Rd 2 (Silver Lake) Officers were dispatched on a domestic and possible suicidal person at a residence. The caller stated there was a female threatening to cut herself. Officers arrived and were met by a male. He stated he was locked out of the residence by his wife. Just prior to the officers' arrival, the male claimed the female had just exited the residence and fire a handgun. Officers then instructed the male to come with them and they backed out to a safer distance. While doing this the female walked out the front door. Officers were able to determine she was unarmed. Officers were unable to confirm if a handgun was involved or even shot. Both individuals had been drinking. The situation was mediated for the evening. August 28, 2019 1300 block Heritage Ave NW (Hutch) Officers were advised of a domestic situation that had occurred in Carver County. The suspect maybe heading to Hutchinson and was possibly armed with a firearm. There was probable cause to arrest the suspect. Officers located the suspect's vehicle parked in the driveway, but it was unoccupied. They saw a shotgun on the seat of the vehicle. The residence was currently vacant and for sale. Officer's established a perimeter to determine if anyone may be in the residence. The suspect's family became involved and were able to make contact with the suspect. They ultimately were able to negotiate with the suspect and he surrendered without incident to officers. September 7, 2019 1200 block Heritage Ave NW (Hutch) Officers were called to a medical on a male who had stabbed himself in the chest with a knife. The knife was reported to still be in his chest and he was bleeding. The male was suicidal. Upon officers arrival, they observed an agitated male with blood on his chest and hands, but could not see a knife. The male walked around the house and would defy officer commands. One officer pointed their Taser at the male. The male put his hands 25 behind his back and was secured in handcuffs. He was seen by paramedics. He had a small cut on his hand that was bleeding, but had no stab wounds. A knife was not recovered. It was determined he was suffering from a mental health crisis and was transported to the hospital to be evaluated. October 27, 2019 5000 block 1401" St (MCSO) Deputies were called to the residence on a possible burglary/assault. The caller stated a residence had it's windows smashed out and there was blood all over the place. The caller advised the renter was seen running from the house covered in blood and went into a corn field. The renter has a history of drug and weapon violations and has been hostile to law enforcement in the past. A perimeter was established and an emergency entry was made to the residence to check for any victims. The residence was cleared and no victims were located. The area was searched for the renter, but they were unable to locate him. A supervisor on the SWAT team was consulted on the situation. There were no other victims or crime determined and units cleared the area. It appeared the renter may have smashed his own windows and fled when law enforcement responded. According to caller it appeared he was under the influence of drugs. Nov. 3, 2019 800 block Ash St NE Officers were sent to an address on a suspicious person call. The neighbor called to report their neighbor's ex-wife was seen trying to get in the neighbor's house. The neighbor warned his ex-wife may try to harm him and that she was a meth addict. If they saw her to call the police. Officers responded and established a perimeter and action team near the residence. It was determined the neighbor should be home. They tried to contact him, but were unsuccessful. The reaction team made an emergency entry and located the neighbor and ex-wife. They determined everyone was ok. The ex-wife was told to leave and eventually the homeowner gave her a trespass notice. Nov. 5, 2019 500 block Jefferson St SE (Hutch) Officers were sent to a residence on a report of a suicidal person armed with a shotgun. The reporter stated an individual was sending suicidal messages and a photo of them holding a shotgun in their garage. Officers responded and set up a perimeter. An officer that also serves on the Crisis Negotiations Team placed a phone call to the subject. They spoke for a while and eventually exited the residence without the gun. They were taken to the hospital for an evaluation. Dec. 10, 2019 300 block Grove St (Stewart) Deputies assisted the SWMDTF with the execution of a search warrant. The warrant was 26 for controlled substances. There was information that persons possibly at the location had a history of violent offenses and were possibly armed. The planning of the search warrant was assisted/conducted by a members of the Crow River SWAT team. One individual was ultimately arrested and charged with a controlled substance crime. Dec. 11, 2019 400 block Adams St SE (Hutch) Officers assisted MCSO in looking for an armed paranoid/suicidal person. Caller stated they were afraid of what the subject may do and they were armed with a large knife. They added the subject stated they would "slit their throat if the cops showed up".The subject was possibly riding in a car and heading to a residence on Adams St. Officers assisted by evacuating residence and stayed in case the subject arrived. Through investigation the subject was located at another residence. Officers established a perimeter and reaction team. They organized a less lethal force option and negotiation team. Subject was located and complied with commands. They were taken to the emergency room and a crisis hold was signed. The subject stated they threw the knife in the snow/yard somewhere in unknown neighborhood. Dec. 29, 2019 100 block Elm St (Lester Prairie) Officers were dispatched to a residence for a complaint of an unwanted person. The caller stated they had a restraining order on the suspect and he was at the house trying to get in. Responding officers located the suspect's vehicle in the driveway with a large amount of blood on the ground near the vehicle. The suspect was located by the front door of the residence with a gunshot wound to the head. It was determined the suspect shot himself inside his truck after he couldn't get in the residence. The suspect was transported to the hospital. Hospital Security In 2013 in partnership with Hutchinson Health, the Hutchinson Police Department added 4 security officers. In 2014, an additional 3 part-time officers were hired. In 2014, the hospital security staff responded to 929 calls for service. In 2015, the hospital security staff responded to 1327 calls for service. In 2016, hospital security staff responded to slightly less in calls for service than in the previous year with 1011 assists. In 2017, hospital security staff responded to 1067 calls for service. The Hutchinson Police Department also added two part-time hospital security positions. In 2018, hospital security staff responded to 1495 calls for service, which is an increase from the previouse three years. In, 2019, hospital security staff responded to 1368 calls for service, which is a slight decrease from the previous year. COMMUNICATION CENTER The Hutchinson Police Services Communication Center is in operation 24 hours a day, seven days a week, with five full-time and four part-time communication specialists. In addition to dispatching calls for service, the communication specialists are the initial point of contact at our 24 hour service window. They are also responsible for the majority of our data entry, receiving and directing administrative telephone calls. The Hutchinson Police Services Communication Center has the capability of operating all aspects of emergency services for all of McLeod County. This redundancy in emergency services ensures the City of Hutchinson and McLeod County will have uninterrupted emergency service in the event one of the centers is disabled. RESPONSE TIMES In 2019 we tracked the response times for priority one incidents such as medical calls. We averaged 3 minutes dispatch to arrival. 2:54 M 2015 Dispatch to Arrive Times 3:02 2:59 2:56 A"J4d 2016 2017 2018 2019 29 2019 911 Calls Per Month Number of 911 Calls per Month January 329 February - 257 March 334 April 330 May k 298 June 321 July 320 August 368 September + 328 October 308 November — 309 December 259 Percent of 911 Calls by Month Octobe 8% September 9% August 10% November December 7% July 8% 30 January 9% June 8% February 60^ 58 56 54 52 50 M-1 46 44 I CITY OF HUTCHINSON 2019 ANNUAL REPORT 2019 CALLS FOR SERVICE BY DAY OF WEEK 31 CITY OF HUTCHINSON 2019 ANNUAL REPORT A GENERAL INVESTIGATOR In 2017, the Hutchinson Police Department received 157 vulnerable adults intakes. In 2018, there was a decrease to 107 vulnerable adult intakes, but another increase in 2019 to 151 vulnerable adults intakes coming in to the Hutchinson Police Department. In 2019, the General Investigator was the primary officer on 312 ICR's and assisted with 164 ICR's. VULNERABLE ADULT INTAKES No Specific Mental Health/Self Neglect 17 Financial Explotation 10 Criminal Sexual Conduct 0 10 11 22 23 26 22 22 Assault/Domestic Assault 21 Ad 22 32 59 76 78 CITY OF HUTCHINSON 2019 ANNUAL REPORT SCHOOL LIAISON PROGRAM In 2017, the Hutchinson Police Department school resource officer responded to 415 calls for service. In 2018, the calls for service for the school resource officer decreased to 341 and then 2019 increased again to 410. The school resource officer also assisted with 272 calls for service. 2019 SCHOOL LIAISON INCIDENT RESPONSE BY TYPE WEAPONS TRAFFIC STOP TOBACCO/NICOTINE DEVICES THEFT SUSPICIOUS PROPERTY DAMAGE MISSING PERSON MENTAL HEALTH MEDICAL LOST & FOUND JUVENILE INFORMATION FOLLOW-UP EXTRA PATROL DRUG ACTIVITY DRIVING COMPLAINT CRIMINAL SEXUAL CONDUCT CITATIONS CHILD PROTECTION ASSAULT ALARMS ACCIDENT 911 HANGUPS 0 5 10 15 20 25 30 35 40 45 50 33 2019 CHILD PROTECTION OFFICER In 2019, the Child Protection Officer was primary officer on 712 calls for services and assisted with 342 calls for service. CHILD PROTECTION INTAKES Chart Title 140 121 120 101 100 93 87 75 80 80 72 67 58 60 50 41 40 28 29 19 22 22 20 14 6 0 J��OP� �0Z O��Q �Q �O 2019 2018 2017 In 2019 Hutchinson Police Services had 397 child protections intakes, which is a large increase from 2018 where there were 289 child protection intakes. Of those 397, Hutchinson Police Services worked with Social Services on 50 of those investigations, which resulted in 6 health and welfare holds placed and 11 children removed from their residence. 34 CITY OF HUTCHINSON 2019 ANNUAL REPORT PROPERTY ITEMS INVENTORIED 2016 2017 2018 2019 79 Bicycles 71 ZF 4 60 Videotaped Interviews/CD Implied Consent Digital Statements Evidentiary Photographs Physical Evidence/Found Property ■ 149 248 180 60 548 723 318 314 - 554 792 759 816 702 776 1008 862 PROPERTY INTAKE YEAR Physical Evidence/Found Property Evidentiary Photographs Digital Statements Videotaped Interviews/CD Implied Consent Bicycles 2019 862 816 314 60 60 2018 1008 759 318 180 34 2017 776 792 723 248 71 2016 702 554 548 149 79 35 CITY OF HUTCHINSON 2019 ANNUAL REPORT 2019 AXON BODY WORN CAMERA Total Uploads Number of Videos 21490 Hours of Videos 4599.49 GB of Videos 8323.11 Active AXON Evidence Number of Active Videos 12128 Hours of Active Videos 3075.84 GB of Active Videos 5507.41 Average Per Day Number of Videos Uploaded 58.88 Hours of Video Uploaded 12.60 GB of Video Uploaded 22.80 36 2019 FORFEITURE REVENUE $1,600.00 $1,400.00 $1, 200.00 $1,000.00 $800.00 $600.00 $400.00 $200.00 $0.00 A review was conducted, with the help of the McLeod County Attorney's Office, of property being held for forfeiture in previous years in which a disposition had not been received. Determination was made that these forfeitures had not been contested, the suspect(s) had been found guilty of the charges and the property was available for distribution. AUCTION/FORFEITURE REVENUE CASH FORFEITURES MOTOR VEHICLES BICYCLES FORFEITURES UNCLAIMED PROPERTY PD SURPLUS 2019 $1000.00 $301.75 $351.70 $730.60 $0.00 2018 $0.00 $1,492.75 $203.77 $9.38 $0.00 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Consideration of Second Reading & Adoption - Ordinance Exemption No. 20-812 Department: PW/Eng LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff recently received a request from the general contractor for MnDOT's TH15/Main Reconstruction & Overlay/ADA project (Letting No. 1/Project No. 20-01) to revise our City noise ordinance requirements (specifically, Saturday 9:00 AM start time revised to 7:00 AM similar to weekdays) for all weekends during the 2020 construction season. Also, the Contractor has requested that concrete pavement joint sawing be exempt from the noise ordinance (typically, would occur during the very early morning hours following the prior day's paving) with proper notice being provided to adjacent property/business owners. Please note that this project is scheduled to be completed by October 30, 2020. City staff believes that this is a reasonable request and feels that the extended working hours will hopefully ensure that the City specified construction completion dates are achieved by the contractor. BOARD ACTION REQUESTED: Approval of City Ordinance No. 20-812 Second Reading and Adoption Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO.20-812 AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE TH15/MAIN RECONSTRUCTION & OVERLAY/ADA PROJECT (LI/P20-01) Findings of the City Council: That the TH15/Main Reconstruction & Overlay/ADA Project (L1/P19-01) is scheduled to be completed on or before October 30, 2020. In order to have the project completed in a timely manner and to hopefully eliminate delays and additional expenses, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours than permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the TH15/Main Reconstruction & Overlay/ADA project (L1/P19-01) from now through October 30, 2020, and that specifically construction activities will be allowed between the hours of 7:00 a.m. and 9:00 p.m. on Saturdays and for the purpose of concrete pavement joint sawing at any time (with proper notice) until the date noted above. Adopted by the City Council this 28th day of April 2020. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Consideration for Purchase of "Eggspert" for Permanent Display Department: Parks - Public Arts LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Steve Cook Agenda Item Type: Presenter: Steve Cook Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: When the Public Arts Commission was established in 2006 the purpose was to encourage the display of public art in the City of Hutchinson and to provide a mechanism for the inclusion of public art and memorial structures throughout the city primarily in parks and open spaces. The Sculpture Stroll evolved out of that and since 2013 has contributed to the aesthetics and sense of place that makes Hutchinson so special, while at the same time providing a showcase for local, regional and national artists. While artists certainly appreciate the stipend that is provided by participating in the Sculpture Stroll, their larger hope is that their sculpture will connect with the community and result in its sale. Eggspert is a piece that has connected with the community. With book in hand, his obvious relationship to Humpty Dumpty, his fun expression, joyful outfit and complimentary colors, Eggspert fits perfectly by the Library and in Library Square where he is enjoyed by children, families and people of all ages. The Public Arts Commission would like to purchase Eggspert so he can continue to be enjoyed and become another piece in the permanent public art collection of Hutchinson. Created by Kimber Fiebiger of Minneapolis, Eggspert's sale price is $14,000. However, per the Sculpture Stroll artist agreement, the city receives a 25% commission on each piece sold. As a result our price would be $10,500 and the funds would come from the Public Arts account, which at the end of 2019 had a balance of approximately $25,853. This would be the second piece that the City has purchased through the Sculpture Stroll - the first being "Jack" which is located by the RiverSong Stage. BOARD ACTION REQUESTED: The Public Arts Commission recommends that the City Council approve purchasing "Eggspert" for permanent display by the Hutchinson Library. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 10,500.00 Total City Cost: $ 10,500.00 Funding Source: Public Arts Account Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Authorizing Resolution 15161 Declaring Intent on Bonding Reimbursement Department: Finance LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ New Business Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As we begin planning to finance our 2020 roadway improvement projects with G.O. Special Assessment Improvement Bonds, the city council must formally declare its intent to reimburse incurred improvement expenditures with bond proceeds, as required by the IRS. The majority of this year's reimbursement is attributed to the Hwy 15/Main Street reconstruction. The attached resolution includes an estimated reimbursement amount of $2,000,000. That amount is based on the City's prepayment of improvement costs to MnDOT ($1.913M below) and an estimate for potential costs incurred for the Civil Air Patrol and Alley #57 projects. This council meeting's check register includes the payment to MnDOT in the amount of $3,238,578, with funding sources as follows: $1,913,703 - City Bonding Dollars (to be reimbursed by bond proceeds) 906,594 - Water fund capital budget 418,281 - Sewer fund capital budget BOARD ACTION REQUESTED: Approval of Resolution 15161. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MINNESOTA RESOLUTION NO. 15161 DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the "Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; WHEREAS, the City has determined to make this declaration of official intent ("Declaration") to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON AS FOLLOWS: 1. The City proposes to undertake the public street improvements, as detailed in the City's 2020 Capital Improvement Plan (the "Project"). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds to be sold in June 2020 and settled in July 2020, in an estimated maximum principal amount of $2,000,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150- 2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures" up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Approved by the Hutchinson City Council this 28rh day of April, 2020. CITY OF HUTCHINSON, MINNESOTA Mayor — Gary Forcier Attest: City Administrator — Matt Jaunich To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 04/15/2020 Re: Liquor Hutch Sales January— March 2020 2019 2020 Change Year to Date Sales: $1,293,211 $1,540,841 19.1% Increase Liquor $ 472,177 $ 565,485 19.8%Increase Beer $ 589,247 $ 706,758 19.9%Increase Wine $ 206,175 $ 238,700 15.8%Increase Year to Date Gross Profit Dollars: $337,284 $382,955 13.5% Increase Year to Date Customer Count: 52,739 56,235 6.6% Increase Average Sale per Customer: $24.52 $27.40 $2.88 Increase Gross Profit Percentage: 26.1% 24.85% 1.25% Decrease* *GP% Goal is 25% - Important to note that we expected a lower GP% due to Loyalty Program (implemented in June 2019) — sales growth should still result in higher Gross Profit DOLLARS. March sales due to the COVID 19 issue complicate the picture but continuous monitoring of GP% will be done to reach the goal of 25%+. Store Activity Highlights: • Wine Tasting event held January 17t" • Distilled Spirits Seminar held February 20tn • Performance Reviews completed for 3 Full Time and 16 Part Time Employees • Wine Department Reset completed on Feb 6tn • First meeting and sales review done with Beer Vendors for Cooler Resets in May • Safety Training (either at Training Sessions or through Online Training) completed by all employees • Three "First Tuesday Training" staff training events held. Focusing on product knowledge. • All In Store and Offsite events cancelled to adhere to Social Distancing beginning March 14th • Highest Sales Volume Day ever realized on Friday, March 20t" $71,942 1,401 transactions! • Liquor Hutch staff has done a STELLAR JOB of dealing with COVID 19 store traffic, customer service and new health related procedures! Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data. HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: March 2020 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 4/28/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the March Financial Reports for the general fund and enterprise funds. Also attached is the March Investment Report. Feel free to contact me with any questions. Thank you. 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Members Present: Gary Forcier, and Steve Jensen via telephone. Staff Present: Jean Ward and Judy Flemming. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. The Board approved the agenda as presented. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON FEBRUARY 18, 2020 Steve Jensen moved to approve the Minutes of the regular board meeting as written, and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve City Center General Fund payments of $15,248.99 for checks 9103 to 9108 and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. b. Steve Jensen moved to approve City Center February 2020 Financial Statements and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. c. Steve Jensen moved to approve the Park Towers Operating Account payments of $76,615.71 for checks 14904 to 14930 and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. d. Steve Jensen moved to approve the Park Towers Security Account payment of $27.33 for check 1583 and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. e. Steve Jensen moved to approve the January 2020 Park Towers financial statements and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report for March 2020: 3 vacant apartments; Lorri is processing 4 applicants; she is having a hard time getting landlord references. b. March Newsletter— FYI. Will be posting updated COVID-19 information and Mental Health Crisis Response information. c. Steven Jensen moved to set a Public Hearing for 2020 Capital Fund Program and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. d. FYI - Quote for Sprinkler System and Nahro Executive Brief on Sprinkler Mandates March 17, 2020 Minutes Page 1 of 2 5. RAD UPDATE Jean Ward reviewed with the Board: • Timeline: Concept call due 5/20/20, Financing Plan due 7/19/20, Closing 11/16/20 • Environmental Report — Radon Mitigation quote requested • City Attorney PILOT opinion letter • Blueprint Housing Solutions drafting Section 8 Tenant Selection Plan lst draft review • One -Site Software Demo February 19, 2020 and March 10, 2020 6. CONSIDERATION OF HEALTHY HOMES PARTNERSHIP PROGRAM Tabled 7. CONSIDERATION OF APPROVAL 2019 HRA YEAR END REPORT AND 2019 YEAR END BY THE NUMBERS Steven Jensen moved to approve the 2019 HRA Year End Report & the 2019 Year End By the Numbers and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 8. CONSIDERATION OF APPROVAL CITY GRANT APPLICATION a. Steve Jensen moved to approve the 113 Spruce Ct. NE, City Home Improvement Grant and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 9. CONSIDERATION OF APPROVAL MASTER SUBORDINATION AGREEMENT AND ESTOPPEL CERTIFICATE FOR 907 DALE STREET APARTMENTS RENTAL REHAB Steve Jensen moved to approve the Master Subordination Agreement and Estoppel Certification for 907 Dale Street Apartments rental rehab contingent to City Attorney, Marc Sebora's approval and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 10. COMMUNICATIONS a. FYI Audit Field Day March 5th— went well. b. Gary Forcier updated the Board on the Telecky property. He also asked staff to do a windshield survey of the homes in the Adams Street neighborhood and send Home Improvement Program information to those homes in need of repair. 11. DRAFT UPDATE PANDEMIC PLAN The Board reviewed the draft pandemic plan but has decided to wait until the City's plan is determined. 12. ADJOURNMENT There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Ex iv Gafy For, er, Secretary/Treasurer March 17, 2020 Minutes Page 2 of 2 HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORttr Hutchinson HRA Emergency Board Meeting Teleconference Call Friday, March 27, 2020, 9:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via telephone. Members Present: Gary Forcier, Eileen Henry via telephone and Steve Jensen via telephone. Staff Present: Jean Ward and Judy Flemming. a. Approve the Hutchinson HRA Emergency Board Meeting agenda and any agenda additions and/or corrections. Gary Forcier moved approved the agenda as presented and Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry — Aye; Jensen — Aye. The motion carried unanimously. 2. EMERGENCY STATE OF MINNESOTA EMERGENCY EXECUTIVE ORDER 20-20 Jean Ward reviewed with the Board the State of Minnesota Emergency Executive Order 20- 20 that says the HRA is in the Critical Sector and essential. 3. CONSIDERATION OF ADOPTING CITY OF HUTCHINSON PANDEMIC RESPONSE POLICY NO. 3.27 DATED MARCH 2O20 Steve Jensen moved to adopt the City of Hutchinson Pandemic Response Policy No. 3.27 dated March 2020 and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry — Aye; Jensen — Aye. The motion carried unanimously. 4. CONSIDERATION OF COVID-19 ACTION PLAN FOR HUTCHINSON HRA Jean Ward reviewed with the Board the COVID-19 Action Plan for the Hutchinson HRA. She will be working with the staff on schedules. Steven Jensen moved to approve the COVID-19 Action Plan for the Hutchinson HRA and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry — Aye; Jensen — Aye. The motion carried unanimously. 5. CONSIDERATION OF CORONAVIRUS EMERGENCY COMMUNICATIONS PLAN Gary Forcier moved to approve the Coronavirus Emergency Communications Plan and Steven Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Henry — Aye; Jensen — Aye. The motion carried unanimously. 6. OTHER BUSINESS - NONE 7. ADJOURNMENT Gary Forcier moved to adjourn and Steve Jensen second. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean W rd, HRA Execu Gary Fore' r, ecretary/Treasurer Emergency Board Meeting March 27, 2020 Minutes Page 1 of 1 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 18, 2020 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The February 18, 2020 Planning Commission meeting was called to order by Vice Chairman Lofdahl at 5:30 p.m. Members in bold were present Chairman Wick, Vice Chair Lofdahl, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED JANUARY 21, 2020. Motion by Commissioner Wirt. Second by Commissioner Forcier. Motion approved. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATION OF A LOT SPLIT LOCATED AT 885 HWY 7 W. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Motion by Commissioner Forcier, second by Commissioner Wirt to close hearing at 5:39 p.m. Motion by Commissioner Sebesta to approve with five recommended conditions. Second by Commissioner Forcier. Motion approved. Items will be on City Council consent agenda on 02/25/2020. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject B. CONSIDERATION OF ADOPTING AN AIRPORT ZONING ORDINANCE UPDATE. Minutes Hutchinson Planning Commission February 18, 2020 Page 2 Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Silas Parmar from Bolton Menk, gave a presentation on the change in ordinance. The objective is to prepare for future growth of the airport and the safety zones of the runways. Mr. Parmar explained the 3 different zones associated with the airport. Zone A — no buildings allowed or congregation of people, this is the closest zone to the end of the runway (agriculture or parking lots); Zone B — less restrictions, can have buildings just the population of people is limited. Zone C — least restricted, only height restriction of buildings. In 2015 the City starting looking at a 20 year plan for the airport. This included a possible turf crosswind runway and in order to do this the ordinance needs to be looked at and updated. Possible planning/construction in 2025. Commissioner Wirt asked if the land in the new crosswind zone has been annexed. Dan Jochum answered no. This process is just to establish the zoning for the new possible runway. Dan Jochum explained that the Joint Planning Board will be approving this new ordinance as well since most of the land is out of City limits. John Olson explained that the reason for the approval of the Joint Planning Board is because the common method of adopting this ordinance is through the Airport Zoning Board and they are not a group that meets regularly (or at all). The City wanted this process to be appropriately approved and more transparent. Mr. Olson said that he has already presented this topic with the townships that will be involved. MnDot is involved in this because they have an Aeronautics Department that oversees all airport zoning. Terry Wendorff - 27615 511th Ave Winthrop, owns 1395 Dale St SW (80 acre agriculture parcel) asked what is the change to his current parcel. The answer is no change to this parcel. He also asked if there an easement to these properties in the 3 zones and what does that easement mean. Mr. Olson explained that Airport Zoning has an easement in Zone A (authority to manage this land as far as aviation safety, cutting/removing trees, etc.). Mr. Wendorff also asked if there a possibility to construct a multifamily unit on the parcel that has a small section of Zone A in it. The commission answered yes, that area in Zone A you cannot construct a building but could have parking. No playgrounds allowed in Zone A due to congregation of people. Mr. Wendorff also asked for clarification of the turf runway. It was explained that the runway is actually turf that is level/flush with the existing runway. Vice Chairman Lofdahl asked what type of aircraft can use the turf runway. Mr. Parmar explained that a smaller aircraft would use this runway. Length also comes into play with which planes can use this turf runway since it is a shorter runway. Minutes Hutchinson Planning Commission February 18, 2020 Page 3 Motion by Commissioner Sebesta, second by Commissioner Forcier to close hearing at 6:06 p.m. Motion by Commissioner Forcier to approve with recommended conditions. Second by Commissioner Sebesta. Motion approved. Items will be on City Council consent agenda on 02/25/2020. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. NEW BUSINESS A. NONE 6. UNFINISHED BUSINESS A. NONE 7. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS — We may have applications for the March or April meeting. 8. ADJOURNMENT Vice Chairman Lofdahl adjourned the meeting at 6:08 p.m.