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cp04-14-20Hutchinson City Center 1 ] 1 Hassan Street 5E Hutchinson. MN 55350-2522 Phone 320-587-515 1. Fax 320=234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA MEETING NOTICE Notice is hereby given that until further notice all Hutchinson City Council meetings will be held at the Hutchinson Event Center located at 1005 Hwy 15 South, Hutchinson Minnesota. Regular meetings of the Council are held the second and fourth Tuesdays of each month at 5:30 p.m. Notice is further given that due to the declared state of emergency in the City of Hutchinson and pursuant to Minnesota Statute 13D.021, Council meetings may be held telephonically or by other electronic means unti I further notice. Matthew Jaunic ity Administrator DATED: April 9, 2020 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 14, 2020 EVENT CENTER (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — River at MSP Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMAMNTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 24, 2020 (b) Special Meeting of March 31, 2020 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Parade Permit for Memorial Day Parade on May 25, 2020 (b) Consideration for Approval of Relay for Life Event at Masonic West River Park on August 8-9, 2020 (c) Consideration for Approval of McLeod County Sno Pros Camping Event at West River Park on August 17-18, 2020 (d) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests (e) Consideration for Approval of Resolution No. 15158 — Resolution Amending Resolution No. 15041 Establishing Income Guidelines and Asset Limitations for Senior Citizens 65 Years or CITY COUNCIL AGENDA —April 14, 2020 Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments and Senior Citizens Reduced Refuse Rate (f) Consideration for Approval of Items for Airport Area Utility Extensions (Letting No. 4, Project No. 20-04) 1. Resolution No. 15159 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15160 - Resolution Receiving Report and Calling Hearing on Improvement (g) Consideration for Approval of Engineering Services Agreement with Nero Engineering — Wastewater Treatment Facility Headworks Preliminary Design (h) Consideration for Approval of Southwest Metro Drug Task Force 2020 Joint Point Powers Agreement (i) Claims, Appropriations and Contract Payments — Register A APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY LABOR AGREEMENT BETWEEN THE CITY AND MINNESOTA PUBLIC EMPLOYEES ASSOCIATION 10. APPROVE/DENY ORDINANCE NO. 20-812 - AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY CODE SECTION 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE TH 15/MAIN STREET RECONSTRUCTION PROJECT (FIRST READING, SET SECOND READING FOR APRIL 28, 2020) 11. APPROVE/DENY ORDINANCE NO. 20-813 — AN ORDINANCE EXTENDING LOCAL STATE OF EMERGENCY GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) EDA Board Minutes from February 26, 2020 2 CITY COUNCIL AGENDA -April 14, 2020 MISCELLANEOUS 13. STAFF UPDATES 14. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 24, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Mary Christensen and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Due to the absence of invocation, a moment of silence was held instead. (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Marc Sebora, City Attorney, read a statement in reference to the declaration of a state of emergency for the City of Hutchinson. Mayor Forcier declared a state of emergency at 5:08 p.m. today. The emergency declaration will be considered/discussed later in the meeting. 6. APPROVAL OF MINUTES (a) Regular Meeting of March 10, 2020 (b) Emergency Meeting of March 17, 2020 Motion by Sebesta, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 77- (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7_ APPROVAL OF CONSENT AGENDA CITY COUNCIL MINUTES —March 24, 2020 (a) Consideration for Approval of Backhoe Acquisition (b) Consideration for Approval of Pavement RePlay Application (c) Consideration for Approval of Resolution No. 15154 — Resolution Closing of the 2017 Construction Fund to the 2017 Debt Service Fund (d) Consideration for Approval of Non -Waiver of Tort Liability Limits for General Liability (e) Claims, Appropriations and Contract Payments Motion by Cook, second by Czmowski, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — NONE e purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. PUBLIC WORKS ANNUAL REPORT Kent Exner, City Engineer/Public Works Director, provided an annual update to the Council. The Public Works Department comprises the areas of engineering, streets & roadways, cemetery, airport, HATS facility, water, wastewater and storm water. Mr. Exner provided a monitoring report for each area that identifies the primary services of each area and the core services of the entire Public Works Department. Mr. Exner also reviewed significant accomplishments for the public works department along with 2020 major goals and objectives. Mr. Exner also spoke about community survey results, pavement management system, and utility rates. Tim Gratke, Wastewater Supervisor, spoke before the Council and reminded all residents to only flush toilet paper and body waste down the toilet. 9. UPDATE ON HUTCHINSON PILLAR STREETSCAPE PROJECT Council Member Steve Cook provided an update to the Council on the pillar streetscape project as it relates to the Main Street/Hwy 15 improvement project. Council Member Cook explained that the pillars are included in the MnDOT bids and came in over budget approximately $3000.00. The Public Arts Commission noted that in the event the pillar project does not move forward, he asked that the Council still proceed with placement of the footings in the areas that were identified for the pillars and were estimated at $10,000. This will allow for either pillars or other artwork to be installed in the future. Council Member Cook also asked if the Council would authorize Sculpture Stroll locations in the four pillar locations along Main Street if there are no pillars or other artwork in those locations. The Council was in favor of both of these requests. Kent Exner noted that MnDOT is moving forward with construction projects for the upcoming season, but that is all dependent on any decisions the governor makes in the near future related to COVID-19. A special city council meeting is set for next Tuesday, March 31st, as it relates to the pro ect. The public hearinu will be open but recessed until July. At next week's meeting, the bid will be accepted and the City will award their portion of the bid. UNFINISHED BUSINESS 2 CITY COUNCIL MINUTES —March 24, 2020 NEW BUSINESS 10. APPROVE/DENY PURCHASE OF COMPOST SCREENER Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that $350,000 has been budgeted to replace the 2000 deck screener. Bids were advertised for and received. Two of the five bids met all specifications. The current screener has been problematic over the years with electrical issues as it is diesel over electric. A new screener will allow for higher efficiencies and production rates. Staff is recommending to purchase a 2019 McCloskey trammel screener for a total price of $330,376.00. Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the screener will be purchased with cash out of the compost fund. If needed, an interfund loan could be utilized later in the year from the refuse fund. Motion by Cook, second by Czmowski, to approve purchase of compost screener from the compost fund balance. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 14450 - RESOLUTION AFFIRMING THE PURCHASE OF REAL ESTATE AND AUTHORIZING MATTHEW MUNICH, CITY ADMINISTRATOR, TO EXECUTE DOCUMENTS REQUIRED FOR REAL ESTATE PURCHASE (ECONO FOODS PROPERTY) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the closing for the Econo Foods property transaction is set to take place on April 15, 2020. The title commitment requires the City to submit a Resolution demonstrating that the purchase of the property was authorized by the Council along with authorization for someone to sign the closing and other documents in order to complete the sale of the property. The Resolution being considered affirms the City Council's permission to enter into the transaction and gives Matt Jaunich, City Administrator, permission to sign all closing -related documents. Motion by Czmowski, second by Christensen, to approve Resolution No. 14450. Council Member Cook noted that the last time this item was discussed, it had been mentioned that some details were still being reviewed. Mr. Sebora explained that there had been questions about encroachment issues and concerns related to neighboring properties, however all of those issues have been resolved. Motion carried unanimously. 12. APPROVE/DENY ITEMS RELATED TO COVID-19 PANDEMIC a. Revisions to Policy 3.27 — Pandemic Response b. Resolution No. 15155 — Resolution Implementing Temporary Utility Billing Procedure c. Consideration of Declaring City of Hutchinson State of Emergency d Discussion Items Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that declaring a state of emergency mainly accomplishes loosening some rules related to purchasing, entering into contracts, employee staffing, reimbursements and other administrative duties. Policy 3.27 relates to Pandemic Response. This policy sets mechanisms in place to pay employees CITY COUNCIL MINUTES —March 24, 2020 in the event they are out of work due to a pandemic. Section 5 provides a few options for the Council to consider related to paid pandemic leave. The new federal laws and new FMLA leave laws recently adopted do not allow for pay if someone is sent home from work for lack of work. Option 2 allows granting temporary pandemic leave to employees in the event of a declared state of emergency that results in the close of City facilities. The proposed Ian uage allows for three weeks of paid pandemic leave for full time employees. Council Member Coo suggested changing the language to allow for two weeks of paid pandemic leave to be consistent with federal laws and CDC guidelines. Council Members suggested two weeks of pay since this option also allows the Council to lengthen the available paid pandemic leave period depending on the pandemic situation and advisories issued by state and federal agencies. The temporary pandemic leave ceases when it is exhausted and/or when the Emergency Declaration by the City allowing for the leave is lifted, whichever occurs first. Motion by Cook, second by Christensen, to approve revisions to Policy 3.27, including Option 2 in the policy with revising the language from three weeks to two weeks of pandemic paid leave. Motion carried unanimously. Matt Jaunich also spoke of Resolution 15155 — Resolution Implementing Temporary Utility Billing Procedure. The Resolution authorizes waiving late fees, not disconnecting water service on delinquent accounts and working with customer to create payments plans due to the pandemic. Motion by Czmowski, second by Sebesta, to approve Resolution 15155. Mr. Jaunich noted that staff will communicate this information out to residents via the City's web site and Facebook page. Mr. Jaunich stated that the City Center was officially closed to the public as of Friday, March 20, 2020, at 4:30 p.m. Mr. Jaunich explained that services within city center are still being provided as much as possible via drop boxes, phone contact and emails. Proper signage is posted in the lobby which will remain open, as well as on the City's web site and Facebook page. Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that Mayor Forcier did sign Declaration No. 2020-1 at 5:08 p.m. declaring a local state of emergency in the City of Hutchinson. Procedurally, the City Council must ratify an ordinance consenting to the Mayor's declaration and a proposed ordinance, Ordinance No. 20-811, is before the Council for their consideration. The ordinance is in effect for 30 days, but can be shortened should the Council decide to do so. Although an emergency has been declared, there is no need to panic. The declaration simply allows the City more flexibility in administrative functions. Motion by Cook, second by Christensen, to approve Ordinance No. 20-811. Motion carried unanimously. Mr. Jaunich did note that if the Council was more comfortable meeting at the event center where there is more space to allow for adequate social distancing, that is an option. The Council expressed their desire to meet as a body at the Event Center their first meeting in April. The special meeting next week needs to be held in the Council Chambers as that is how it was noticed. Motion by Sebesta, second by Cook, to hold all future City Council meetings after March 31, 2020, at the Event Center. Motion carried unanimously. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Snow & Ice Control Report for February 2020 (b) City of Hutchinson Financial and Investment Reports for February 2020 .19 CITY COUNCIL MINUTES —March 24, 2020 �c) Public Arts Commission Minutes from February 12, 2020 d) Hutchinson Housing & Redevelopment Authority Board Minutes from February 18, 2020 MISCELLANEOUS 14. STAFF UPDATES Tom Gifferson — Police Chief Gifferson noted that his department has plenty of PPE at this time. He did note that there has been an uptick in reports of scams over the phone. He expressed that citizens should be wary of phone calls they receive from those asking for personal information John Olson — Mr. Olson noted that street sweeping began last week and potholes and alleys are being monitored. Tim Gratke — Mr. Gratzke stated that plans are in place to keep water/wastewater services in operation. Matt Jaunich — Mr. Jaunich noted that the Chamber of Commerce tracks and updates hours of operation and other changes related to retailers/local businesses. He encouraged residents to check the Chamber of Commerce web site. He also reminded citizens of the census work that is going on as well. He also noted that union negotiations being held this week with the police union will take place via video conference. 15. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook clarified with Kent Exner that South Grade Road touchups will occur in May/June. Mary Christensen — Council Member Christensen stressed the importance of social distancing. Gary Forcier — Mayor Forcier reminded dog walkers and dog park users to pick up after their dogs. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 7:10 p.m. Motion carried unanimously. 5 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 31, 2020 — 5:30 P.M. 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, and Dave Sebesta. Member absent was Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. COMMUNICATIONS 2. REVIEW/UPDATE OF T.H. 15 (MAIN STREET) RECONSTRUCTION PROJECT Kent Exner, City Engineer, presented before the Council. Mr. Exner provided an overview on the project to date. Governor Walz has deemed MnDOT construction essential. Exner noted he has been notified informally that the project has been awarded by MnDOT to R&R Excavating who was the low bidder at approximately $11.5 million. The City has received a revised Schedule I which is the City's cost -sharing distribution which will be communicated publicly following formal awarding of the contract. The City will be invoiced for its portion of the project. Mr. Exner also reviewed small City projects scheduled for this year. A preconstruction meeting is scheduled tomorrow via teleconference. The proJ.ect is scheduled to begin April 13, 2020. A virtual open house on the project will be hosted and sent out by MnDOT. Exner distributed an informational sheet prepared by the Chamber of Commerce/Visitors Bureau related to project work efforts by various groups/entities. Mr. Exner also spoke about signage that MnDOT is putting in place for local businesses off of the detour route as well as signage that will be put in place in city parking lots for local businesses. Lastly, Mr. Exner reviewed the staging plan for the project. PUBLIC HEARING — 6:00 P.M. 3. APPROVE/DENY RESOLUTION NO. 15156 — RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR T.H. 15 (MAIN STREET) RECONSTRUCTION AND T.H. 15 ADA AND OVERLAY IMPROVEMENTS PROJECT (LETTING NO. 1, PROJECT NO. 20-01) Matt Jaunich, City Administrator, noted that although this is the public hearing portion of the meeting, due to the COVID-19 pandemic, staff has directed residents not to show up. The hearing will be opened and recessed to July 14, 2020, at 6:00 p.m. in the Council Chambers. The public hearing was opened. Motion by Czmowski, second by Sebesta, to recess the public hearing until July 14, 2020, at 6:00 p.m. in the Council Chambers. Motion carried unanimously. Motion by Czmowski, second by Cook, to approve Resolution No. 15156 awarding contract to R&R Excavating in the amount of $11,585,181.14. Motion carried unanimously. NEW BUSINESS APPROVE/DENY T.H. 15 (MAIN STREET) RECONSTRUCTION AND T.H. 15 ADA AND OVERLAY IMPROVEMENTS PROJECT FUNDING Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City's cost -participation agreement with MnDOT for this project is $3,238,578.03. This amount includes $3,022,087.34 of actual construction costs (minus the $160,000 aesthetic credit) and other desiunated fees/contributions. City staff has also calculated the City's total project costs and associated funding allocations/mechanisms. Per these calculations, the City's estimated total project cost is $3,996,216.36. These costs include roadway/general, sanitary sewer/water utilities, sidewalk/ADA, construction engineering, project fees, continency, traffic signal materials, geotechnical testing, streetscapmg and historic clock salvaging. The estimated funding for this project will come from general roadway/water utility services/sanitary sewer utility services assessable costs, future water/sanitary sewer utility services connection charges, bonding, water funds, wastewater funds, and special funding. Motion by Czmowski, second by Cook, to approve T.H. 15 Reconstruction and T.H. 15 ADA and overlay improvements project funding. Motion carried unanimously NHSCELLANEOUS 5. STAFF UPDATES Marc Sebora — Mr. Sebora spoke about alternative ways to holding Council meetings. The two alternatives available are by interactive television and by telephone/electronic means. Mr. Sebora spoke about the requirements of each of these alternatives. Mr. Jaunich spoke about the logistics and technicalities of using these alternatives. The Council Members expressed that they would like to move forward with holding the meetings at the event center as planned with the option of allowing council members to attend via telephone/electronic means. Matt Jaunich — Mr. Jaunich reminded residents that the majority of all city services are considered essential and operational - one exception is that the Motor Vehicle office is closed. 6. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 6:35 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Parade Permit Department: Police LICENSE SECTION Meeting Date: 4/14/2020 Application Complete N/A Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The VFW Post 906 in partnership with the American Legion Post 96 and the Disabled Americans Veterans are requesting a permit to conduct the 2020 Memorial Day Parade. This request requires Hassan St be closed to public traffic between 3rd Ave SE and 1st Ave NE during the hours of 9:00 am to 10:00 am for the Annual Memorial Day Parade. My staff and I have reviewed the request and are confident that we can meet the needs of VFW Post 906 and American Legion Post 96. The following is synopsis of the request: Event Name: Memorial Day Parade Primary Contact: Sam Flom 320-582-0106 Event Location: Hassan St. from 3rd Ave. SE- Veterans Memorial Park 255 1St Ave NE Event Times: 8:30 a.m. parade staging Faith Lutheran Church, 9 a.m. Parade, 10 a.m. program Vets Park. Brief Description: 20 unit Parade celebrating Memorial Day with a program to follow. There is no charge for this event. Alcohol -No Alcohol will be served at this event Security -No security will be required however officers will monitor intersections during the parade. Amplified Sound- PA system during the program Tents and Canopies -None BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: $ 0.00 Funding Source: Police FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Relay for Life Annual Event Department: Police LICENSE SECTION Meeting Date: 4/14/2020 Application Complete N/A Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: McLeod County Relay for Life Committee is requesting to host the Annual Relay for Life Event on Friday August 8, 2020, concluding in the Morning of Saturday August 9, 2020. This is an annual event that draws100's of people to the park. The City's Special Event Form has been completed for the event. Event Name: McLeod County Relay for Life Primary Contact: Sarrah Hannah 13082 220 St Silver Lake MN 55381 320-583-8219 Event Location: Masonic West River Park 103 Les Kouba Parkway Event Dates/Times: Actual Event -3 p.m. August 8th 2020-6 a.m. August 9th 2020 Set up- 8 a.m. August 8th 2020-Tear down till noon on August 9th, 2020 Brief Description: McLeod County Relay for Life is a nonprofit associated with the American Cancer Society. This free, open to the public event will assist with fundraising and building awareness around all types of cancer. Alcohol -No Alcohol will be provided or served at this event Security -No security will be required, however Hutchinson Police Services traditionally has provided a Police Officer from 3p.m. to 10 p.m. and a Park Patrol Officer from 10 p.m. to 6 a.m. I would recommend that we continue this service at no charge based on this organizations mission and nonprofit status. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 400.00 Funding Source: Current Police Budget FTE Impact: 1.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Temporary Noise Variance/ Crow River SnoPros Summer Camping Event Department: Police LICENSE SECTION Meeting Date: 4/14/2020 Application Complete Yes Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: McLeod County Sno Pros request to hold an exclusive camping event on August 17th and 18th 2020 at West River Park in Hutchinson. The City's Special Event request form has been completed. Event Name: 2nd Annual SnoPros Summer Camping Weekend Primary Contact: Chester Kielhaser 320-761-5887 Event Location: Masonic West River Park 103 Les Kouba Parkway Event Dates/Times: August 17th and 18th 2020. This is an all -day event. Brief Description: A two day exclusive camping event that is held as an appreciation for the Sno Pros Club membership. The club rents all camping spots in the campground and has 60-100 attendees. The attendees' camp in RV's or tents, some members just attend events throughout the day and do not camp. There is music planned for both evenings (outlined below) along with other activities. There is no charge for this event and while alcohol is allowed in the camp ground, none will be provided by the club. Alcohol -No Alcohol will be provided by the SnoPros club, but alcohol is allowed in the campground. Security -No security will be required, however officers will monitor the campground. Also the primary contact was instructed to call police with any issues. Amplified Sound- Amplified Music on the "River Song" stage both nights 7 p.m. to 11 p.m. BOARD ACTION REQUESTED: Recommend approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Hutchinson Jaycee Water Carnival Department: Police LICENSE SECTION Meeting Date: 4/14/2020 Application Complete N/A Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: I am in receipt of a letter from Jon Beach and the Water Carnival Committee in reference to the 2020 Water Carnival Celebration. My staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee. As in the past the Water Carnival Committee has assured us that they have been in contact with the other city department mentioned in the attached request. The Police Department looks forward to working those departments and the Hutchinson Jaycees to ensure another safe and successful Water Carnival Celebration. The Special Event request form has been completed with the organization and a synopsis of this request is as follows: Event Name: 78th Annual Hutchinson Jaycees Water Carnival Primary Contact: Jon Beach -Commodore 320-249-3228 Jonathan.beach@allina.com Event Location: Several locations throughout the city including the Grand Day Parade route which will be outlined later in this request, but most events including, but not limited to the Boat Parade, Kiddy Day, and a Bean Bag tournament would be held at Masonic West River Park 103 Les Kouba Parkway. Event Dates/Times: June 14-21 2020. Brief Description: Please see attached letter BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: $ 8,000.00 Funding Source: Police FTE Impact: 31.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: chnson Jaycee Water Carnival. March 9, 2020 Chief Thomas Gifferson City of Hutchinson 10 Franklin St SW Hutchinson, MN 55350 Chief Gifferson, The 78t" Annual Hutchinson Jaycee Water Carnival is planned for June 14-21, 2020, and the entire committee is working hard to prepare for it. We are requesting that approvals and permits be issued for the 2020 Water Carnival as follows: 1. Please close the appropriate streets and issue a Parade permit for the Grande Day Parade on Sunday, June 21', from 11:00 AM to 4:00 PM. We are working to have this year's parade route moved one block west to Franklin Street secondary to the pending Main Street construction project. We anticipate MN Dot will grant approval for this route, and I will continue to work with our Parade Team on these plans. We request there would be no parking allowed in the parking lot behind Dunn Brothers Coffee due to space needed for parade units. 2. Close or monitor intersections at all necessary points for Grande Day Parade Route on Sunday, June 215Y from 10:00 AM to 4:00 PM, including posting no parking signs in designated areas as determined by Hutchinson Police Department. 3. We are not planning to continue the "Party In The Park" which was anew event located in Library Square in 2019 as the official kickoff to Water Carnival week. This event would have been held on Saturday, June 13t", but it has been discontinued due to a combination of budget concerns and the anticipated road construction along Main Street. 4. Please issue a permit for fireworks displays on both Thursday, June 18t" and Sunday, June 215Y beginning at approximately 10:00 PM to be displayed over the Crow River. Fireworks will be launched from either AFS Park or Oddfellows Park. The Fire Department Chief will be notified concerning the display of fireworks. The Water Carnival committee will arrange to have Sheriff Department, Fire Department and Ambulance support on hand. No parking will be allowed on School Rd from Hwy 7 W to Lewis Ave. 5. We have contracted with Mini Biff, Inc. to provide portable lavatory services for the Grande Day Parade route, Parade staging area and Kids Fun Days area. P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org chnson Jaycee Water Carnival. 6. Request permit to close 15t Ave SE between Main St. and Hassan St. NE beginning Saturday June 15t" at approximately 5:00 P.M. until Sunday June 16t" until parade completion or as determined by police personnel. 7. Request a temporary suspension of the noise ordinance to allow the music following the Boat Parade on Thursday, June 18th until up to 11:00 P.M. 8. The Boat Parade on Thursday, June 18t" will require the use of the Roberts Park parking lot. The Hutchinson Police Department has agreed to provide assistance for this event to minimize parking congestion. We also plan to launch some boats from the landing at West River Park to minimize congestion. 9. The Kiddy Day parade will be held Saturday, June 20th at West River Park and the Hutchinson Police Department has been contacted and agrees to be present to monitor traffic flow. 10. We are requesting a temporary liquor license in order to offer alcohol sales during the boat parade on Thursday June 18th from 5:30 pm until the music ends at 10pm and the fireworks start, as well as during the events at West River Park on Saturday the 20t" from 10:00 am until 4:00 pm. We will have all of the necessary liability insurance through the MN Jaycees and have applied for the permit through the city. We are working with the PD on coordinating this event to ensure everything goes well. 11. We plan to have Andy Austin playing music on the Riversong Stage during the Boat parade on Thursday night June 18t" until 10 pm. We would like to have spectators of the Boat Parade and Fireworks (tentative) to be able to park in the parking spots throughout Masonic/West River Park. 12. We plan to have most of the 78t" Water Carnival events on Saturday June 20t" at West River Park. The day will start with the run from Jaycee Riverside park as in previous years. There will be a Bean Bag Tournament including two separate divisions played from 10am-3pm. Canoe Races will be conducted Saturday morning near the West River Park landing in coordination with the Boy Scouts. 13. The Hutchinson Jaycee Water Carnival sporting events and water events chairs will coordinate traffic flow, park layout and control with the Hutchinson Police department and the Parks Dept for the events including 5K - 15K— Family Fun runs, Entertainment, Sporting events, and Canoe Races. The Water Carnival is a non-profit event, and the Jaycees would appreciate the waiver of any fees or rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org chnson Jaycee Water Carnival. received from the City of Hutchinson and its staff, and we could not have a community celebration without this support. If you should have any questions or concerns, or would like additional information, please contact me directly. Thank you, Jon Beach 2020 Commodore Hutchinson Jaycee Water Carnival 320-249-3228 Jonathan. beach@allina.com commodore@watercarnival.org cc: Tom Gifferson, Police Chief Pat Egan, Ambulance Services Mike Schumann, Fire Chief Dolf Moon, PRCE Director P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org 3nrao arttad `l}fOrH 15V3 A ri (7 W C W ST SW NVIAbVW n 9�9 «7 t 4, 4YWMfM W z POb '00HOS s ro t� J OVOb 30371 AOVHS NY7 'T13BdVtV3 y HUTCHINSON CITY COUNCIL ci=V�f 0"'� Request for Board Action 79 WZ7 Agenda Item: Resolution 15158 amending Resolution 15041 Department: Finance LICENSE SECTION Meeting Date: 4/14/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Per State Statutes 435.193 and 435.195, senior citizens 65 years or older, disabled citizens, active duty military reserves or a active duty Minnesota national guard members may apply for deferred payment of special assessments for any homestead property. Deferral terminates upon either: (a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder; (b) the sale, transfer or subdivision of the property or any part thereof; (c) if the property should for any reason lose its homestead status; or (d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to require immediate or partial payment. In addition, City Policy number 2.14 allows senior citizens 65 years or older and disabled citizens to apply for reduced refuse rates. Citizens applying for either special assessment deferral or a reduced refuse rate must comply with income guidelines as defined by the US Department of HUD. HUD defines those guidelines for 2020 as $26,750 per year for one person and $30,600 per year for a married couple, joint tenants or tenants in common. The previous annual income guidelines for guidelines for 2019 were $26,000 per year for one person and $29,700 per year for a married couple Citizens must also comply with an asset limitation of $30,000, excluding the homestead and automobile. Each year Finance reviews the income guidelines by HUD and amends the established income guidelines via resolution. BOARD ACTION REQUESTED: Approve Resolution 15158 amending the established income guidelines & asset limitations for Senior and Disabled Citizens, Active Duty Military Reserves or National Guard deferred assessments and/or Seniors reduced refuse rate. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MIN RESOLUTION NO. 15158 AMENDING RESOLUTION NO. 15041 ESTABLISHING INCOME GUIDELINES & ASSET LINHTATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED CITIZENS, ACTIVE DUTY NHLITARY RESERVES OR NATIONAL GUARD DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the National Guard or military reserves in active service, for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms which can be obtained from the City Administrator's office, and WHEREAS, the home owner/renter can make application for reduced refuse rate on forms which can be obtained from the City Administrator's office. NOW THEREFORE, the City Council has established the following income guidelines, asset limitations, and verification requirements for applications for deferred assessments and/or reduced refuse rates: 1. To be granted to person(s) with a low income of $26,750.00 per year for one person and $30,600.00 per year for a married couple, joint tenants or tenants in common. 2. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the homestead and automobile. 3. Deferred assessments and/or reduced refuse requests may only be applied for if the following documents are submitted at the time of said application. A. Federal Income Tax Form 1040, 1040A, 1040EZ; and B. Minnesota Property Tax Refund Form M-1PR Every two years the City can request said information to continue deferral of assessments or reduced refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same documentation to continue the reduced charges. 4. The right of deferment is automatically terminated if: A. The owner dies and the spouse is not otherwise qualified; B. The property or any part thereof is sold, transferred, or subdivided; C. The property should lose its homestead status; or D. If for any reason the City determines that there would be no hardship to require immediate or partial payment. Adopted by the Hutchinson City Council this 1411, day of April, 2020. ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Items Airport Area Utility Extensions Project (1-4/P20-04) Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their April 14th meeting. Please note that City staff has been working closely with involved property developers, specifically the Minnesota Civil Air Patrol, as this project continues to be developed. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15159 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 4/PROJECT NO. 20-04 WHEREAS, it is proposed to improve: Sanitary Sewer & Water Main Extensions: Edmonton Avenue SW to Airport Road (CSAH 115); utility extensions by construction of grading, water distribution, sanitary sewer, directional drilling, restoration and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 4/Project No. 20-04, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 14th day of April 2020. Mayor: Gary Forcier City Administrator: Matthew Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: April 14, 2020 SUBJECT: Airport Area Utility Extensions I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: 1-4/P20-04 Sanitary Sewer & Water Main Extensions: Edmonton Avenue SW to Airport Road (CSAH 115); utility extensions by construction of grading, water distribution, sanitary sewer, directional drilling, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $325,115.00 Engineering $48,767.25 Administration $19,506.90 Engineering Services - Geotechnical $15,000.00 Street Lighting Materials $0.00 ESTIMATED TOTAL $408,389.15 ESTIMATED FUNDING TOTAL Assessable Costs CAP - $60,000 Total $60,000.00 MnDOT Airport Funding (being explored) $0.00 City - Bonding $0.00 City - Water Funds $224,049.60 City - Wastewater Funds $124,339.55 City - Stormwater Funds $0.00 ESTIMATED TOTAL $408,389.15 RESOLUTION NO. 15160 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 4/PROJECT NO. 20-04 WHEREAS, pursuant to a resolution of the Council adopted April 14th, 2020, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: Sanitary Sewer & Water Main Extensions: Edmonton Avenue SW to Airport Road (CSAH 115); utility extensions by construction of grading, water distribution, sanitary sewer, directional drilling, restoration and appurtenances, and said report was received by the Council on April 14th, 2020, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street(s) in accordance with the report and the assessment of abut6ting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $408,389.15. 2. A public hearing shall be held on such proposed improvement on the 12th day of May, 2020, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Hutchinson City Council this 14th day of April 2020. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15160 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 4/PROJECT NO. 20-04 WHEREAS, pursuant to a resolution of the Council adopted April 14th, 2020, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: Sanitary Sewer & Water Main Extensions. Edmonton Avenue SW to Airport Road (CSAH 115), utility extensions by construction of grading, water distribution, sanitary sewer, directional drilling, restoration and appurtenances, and said report was received by the Council on April 14th, 2020, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such streets) in accordance with the report and the assessment of abut6ting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $408.389.15. 2 A public hearing shall be held on such proposed improvement on the 12th day of May, 2020, at the Hutchinson Event Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Hutchinson City Council this 14th day of April 2020. Mayor Gary Forcier City Administrator: Matthew Jaunich �"Sj � C�--) HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: April 14, 2020 SUBJECT: Airport Area Utility Extensions I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: 1-4/P20-04 Sanitary Sewer & Water Main Extensions: Edmonton Avenue SW to Airport Road (CSAH 115); utility extensions by construction of grading, water distribution, sanitary sewer, directional drilling, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $325,115.00 Engineering $48,767.25 Administration $19,506.90 Engineering Services - Geotechnical $15,000.00 Street Lighting Materials $0.00 ESTIMATED TOTAL $408,389.15 ESTIMATED FUNDING TOTAL Assessable Costs CAP - $60,000 Total $60,000.00 MnDOT Airport Funding (being explored) $0.00 City - Bonding $0.00 City - Water Funds $224,049.60 City - Wastewater Funds $124,339.55 City - Stormwater Funds $0.00 ESTIMATED TOTAL $408,389.15 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Engineering Services Agreement with Nero Engineering Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff recommends that an engineering services agreement with Nero Engineering be approved to administer the preliminary design of the Wastewater Treatment Facility headworks improvements (see attachment). Please note that this effort is necessary to deliver upcoming WWTF projects within the approved City Capital Improvement Plan. The identified not -to -exceed fee amount is $71,384 and is proposed to be paid through the City's Wastewater Fund reserves. BOARD ACTION REQUESTED: Approval of Engineering Services Agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: yy� NERO 404 ENGINEERING ENGINEERING SERVICES AGREEMENT Project: Hutchinson Headworks Design (Project) (Preliminary Design Phase) This Agreement is by and between: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 and Nero Engineering, LLC (Nero) 7135 Madison Avenue W Minneapolis, MN 55427 Who agree as follows: Owner hereby engages Nero to perform the Services set forth in Part I for the compensation set forth in Part III. Nero will be authorized to commence the Services upon execution and receipt of this Agreement from Owner. Owner and Nero agree that this signature page, together with Parts I through IV attached, constitute the entire agreement for this Project. APPROVED FOR OWNER By: Printed Name: Title: Date: APPROVED FOR NERO By: Printed Name: Eric J Meester, PE Title: President Date: March 26, 2020 PART I PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING A. PROJECT DESCRIPTION Nero Engineering completed a facility assessment for the Hutchinson WWTF in 2019. The assessment described in detail the issues with the current headworks facilities and presented a path forward to remedy the issues. The wastewater arrives at the WWTF through four forcemains, two which come from the Main Lift Station and two from the HATS Lift Station. The current process train in the headworks building is shown in the blue boxes as follows. Neither of the coarse vortex grit removal chambers for the oxidation ditch train are operational. This is different than most wastewater treatment plants. Typically, influent wastewater to a treatment plant goes directly to screening and grit removal before being split to downstream secondary treatment processes. The advantage of screening and grit removal prior to flow splitting is the removal of large debris and grit before allowing these things to settle in a splitter box or pump station. In Hutchinson, the MBR requires finer screening than the oxidation ditches which is the basis behind the current headworks design. A summary of the problems with the current headworks processes are as follows: • HATS Lift Station - The HATS lift station operates at a small fraction of its design capacity. Because of this, the pumps are greatly oversized for its current and near -term use. This oversized system does create several operational and maintenance issues. To maintain adequate velocities in the 12" forcemain, the pump cycles on and off rather infrequently and when it does, provides surges of about 1.5x the daily flow. These infrequent and short duration surges cause several operational difficulties, including aeration spikes, unnecessary bottlenecks and excessive wear on equipment. • Influent Splitter Box —The WWTF flow is currently split upstream of screening and grit removal and the box is shaped like a clarifier causing heavy solids to settle. Unfortunately, there is no way to easily remove the settled solids from this structure so it accumulates until WWTF staff have to spend large amounts of time and effort manually removing the grit from top of the roof of the headworks building. • Screening - The existing static screens are in dire need of replacement. The steel support system for the static screens has corroded significantly from the hydrogen sulfide gases and is close to failure. Additionally, these screens are manually cleaned and require several hours Page 2 each week to keep them clean and functioning as a fine screen. The drum screens are also prone to occasional unforeseen blinding during the 16 hours in which operations personnel are not present at the plant that results in the raw wastewater washing over the screens and possibly out of the headworks building. • Grit Removal —Neither of the 30+ year old oxidation ditch grit removal systems are functional and they are in need of significant repair. Even when they were operational, plant history has shown the vortex grit removal systems haven't worked well because the Hutchinson grit is too fine to be captured by the coarse removal vortex systems. Until recently, even the newer MBR grit removal system wasn't working. The MBR grit removal system (tea cup) was repaired and put back into service in the summer of 2019. It is our understanding that like before, even the newer vortex grit removal system has not removed much grit. Additionally, only the flow from the MBR train grit system can be pumped to this grit removal system because the pumps from the static screens are not able to pump the grit to the tea cup. The impact of poor grit removal on the rest of the downstream processes is significant due to the wear and tear on virtually every piece of equipment and the high cost and time required to remove grit from structures where it shouldn't be settling. The recommendations from the Facilities Assessment are as follows: • Alter the process flow path through the headworks so flow splitting occurs after the screening and grit removal processes. This will mean the incoming forcemains will need to be re-routed directly to the screens. Fortunately, all of the wastewater is pumped to the headworks building so nothing needs to be modified at the lift stations to accommodate this. An added benefit of changing the location of the flow splitting process is that during peak flow events that utilize the EQ basin, all wastewater will go through screening and grit removal before being diverted to the EQ basin meaning that grit and debris won't accumulate in the EQ basin as it currently does. Furthermore, the EQ basin wastewater is fed back into the system directly to the oxidation ditches to only further complicate the issues described above. • Install a smaller forcemain from HATS. The existing 20" forcemain, which may never be used, could be utilized as a conduit to install a 4-6" forcemain to save money on excavation costs. A smaller jockey pump may be needed at HATS to accommodate the smaller forcemain. This will have a positive impact on plant operations by eliminating drastic flow spikes every time HATS turns on, and more easily maintain scouring velocities to help eliminate plugged forcemains. • Replace the 1988 static screens with drum screens and size the screening process to meet the ultimate pumping capacity of the Main and HATS lift stations. Because flow that is routed to the EQ is reclaimed directly to the oxidation ditches through the splitter box, the EQ influent flow should be screened as well. The EQ flow may not need to be screened to 1mm levels, but some protection from unwanted solids accumulation of the downstream processes (primarily the EQ basin) should be provided. Cleaning solids the EQ basin from solids will be very costly and screening the entire flow at headworks eliminates the need for screening from the EQ basin into the ditch which has been considered in the past. Screening flows to the EQ basin will also help in dealing with the reportable overflows because the overflows will have gone through primary treatment. Page 3 • Replace the coarse grit removal systems with a fine grit removal system. Whether this new system can fit within the space of the headworks building needs to be determined. The capacity of the fine grit removal system should be evaluated, but the system could be sized with an overflow so all of the screened flow could flow to the grit removal process. • Construct a new splitter box downstream of screenings and grit removal. The splitter box should be designed to split flows between the oxidation ditch and MBR process, but have the capability to modulate peak flows to the second ditch or EQ basin. • The Building 30 mechanicals (HVAC) should be updated. The hydrogen sulfide gases in the headworks is really tough on all of the equipment, including the HVAC. • As part of the building modifications, because of the age of the headworks building, the roof should be replaced. Because it is yet unknown where the fine grit removal system will be located (new building or within existing headworks building), this proposal is only for the preliminary design phase. The final design and construction documents preparation of the headworks project will occur after this preliminary design phase and will be more cost effective to scope out with a known plan moving forward from the preliminary design phase. The goal at the end of this preliminary design phase will be to have the following deliverables completed so the remaining design tasks can be scoped out and completed: • Structural base drawings (including plans and most sections) • Process base drawings • Operational strategies • Preliminary process and instrumentation diagrams • Headworks plant hydraulics (to the ditches and MBR) • Equipment and process sizing It will also be important to prepare a detailed cost estimate at the end of the preliminary design phase to ensure the proposed path forward can stay within the City's budget for the headworks project. It is our intent to have the construction documents completed by the December 2020 so the City can bid the project at any time in the future, preferably over the winter when contractors are scheduling their work for the upcoming year and have the time to carefully bid projects. Nero plans to team with AE2S to perform the structural, electrical and controls portion of the design and LV Engineering for the mechanical design. Nero believe AE2S will be a good partner because of their vast experience with wastewater facilities and involvement with the City's controls systems. Page 4 B. SCOPE OF SERVICES Services to be provided by Nero for this Project under this Agreement are as follows: Task 1- Preliminary Design • Project Kickoff Meeting with Client (finalize project goals) & Site Visit • Develop Flowsheets (basis for P&ID) • Establish Headworks Design Flows & EQ Flows and Loadings • Develop Preliminary Equipment/Process Size • Workshop 1- Layout Brainstorming; Process & Structural • Develop Preliminary Layouts & Sections • Develop Operational Strategies • Client Meeting 1 • Preliminary Design Cost Estimate • Develop Basis of Design Memo C. PROJECT TIMING Nero and our team members are prepared to begin the work immediately upon authorization. The overall schedule shown below is targeted around project approval at the April 28t" council meeting. This proposal is only for the preliminary design phase. A separate proposal will be provided for the final design and construction documents. Base Services: • Preliminary Design • Final Design • Construction Documents May 1 to July 31, 2020 August 1 to September 30, 2020 October 1 — November 30, 2020 PART II OWNER RESPONSIBILITIES A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall: 1. Identify a person authorized to act as the Owner's representative to respond to questions and make decisions on behalf of Owner, accept completed documents, approve payments to Nero, and serve as liaison with Nero as necessary for Nero to complete its Services. 2. Furnish to Nero copies of existing documents and data pertinent to Nero's Scope of Services, including but not limited to and where applicable: design and record drawings for existing facilities; property descriptions, land use restrictions, surveys, geotechnical and environmental studies, or assessments. Page 5 3. Provide to Nero existing information regarding the existence and locations of utilities and other underground facilities 4. Provide Nero safe access to premises necessary for Nero to provide the Services. PART III COMPENSATION, BILLING AND PAYMENT A. Compensation for the work as defined in the Scope of Services (Part 1) of this Agreement shall be in accordance with Nero's standard chargeout rates in effect at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be billed at cost and subconsultant costs will include a 10% markup. The total cost for these Services will not exceed $71,384 without prior written approval from Owner. B. Nero will bill Owner monthly, with net payment due in 30 days. C. Nero will notify Owner if Project scope changes require modifications to the above -stated contract value. Services relative to scope changes will not be initiated without authorization from Owner. Page 6 NERO ENGINEERING, LLC TERMS AND CONDITIONS ARTICLE 1 - PAYMENTS TO NERO ENGINEERING 1.01 Other Provisions Concerning Payment A. Preparation of Invoices. Invoices will be prepared monthly in accordance with Nero Engineering's standard invoicing practices and will be submitted to Owner by Nero Engineering, unless otherwise agreed. The amount billed in each invoice will be calculated as set forth in Proposal or Task Order. B. Payment of Invoices. Invoices are due and payable upon receipt If Owner fails to make any payment due Nero Engineering for services and expenses within 30 days after receipt of their invoice therefore, the amounts due Nero Engineering will be increased at the rate of 1.5% per month (or the maximum rate of interest permitted by law, if less.) In addition, Nero Engineering may after giving seven days written notice to Owner, suspend services under this Agreement until Nero Engineering has been paid in full all amounts due for services, expenses, and other related charges. Design professionals shall not have any liability whatsoever to the Client for any costs or damages as a result of such suspension caused by any breach of this Agreement by the Client. Payments will be credited first to interest then to principal. C. As required by the Construction Lien Law, Nero Engineering hereby notifies Owner that persons or companies furnishing labor or materials for the construction on Owner's land may have lien rights on Owner's land and buildings if not paid. D. Disputed Invoices. If the Client objects to any portion of an invoice, the Client shall so notify the Design Professional in writing within 30 calendar days of receipt of the invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated shall be paid by the Client on all disputed invoiced amounts resolved in the Design Professional's favor and unpaid for more than 30 calendar days after date of submission. E. Payments Upon Termination. In the event of any termination under Paragraph 2.04, Nero Engineering will be entitled to invoice Owner and will be paid in accordance with Proposal for all services performed or furnished and all Reimbursable Expenses incurred through the effective date of termination. ARTICLE 2 - GENERAL CONSIDERATIONS 2.01 Standards of Performance A. The standard of care for all professional services and related services performed or furnished by Nero Engineering under this Agreement will be the care and skill ordinarily used by members of their profession practicing under similar circumstances at the same time and in the same locality. Nero Engineering makes no warranties, expressed or implied, under this Agreement, in connection with their services. B. Nero Engineering shall perform or furnish professional services and related services in phases of the Project to which this Agreement applies. Nero Engineering shall serve as Owner's prime professional for the Project. Nero Engineering may employ such Subconsultants as they deem necessary to assist in the performance or furnishing of the services. Nero Engineering shall not be required to employ any Subconsultant unacceptable to them. C. Nero Engineering and Owner will endeavor to comply with applicable Laws or Regulations. This Agreement is based on these requirements as of its Effective Date. Changes to these requirements after Effective Date of this Agreement may be the basis or modifications to Owner's responsibilities or to Nero Engineering's scope of services, times of performance, or compensation. D. Owner shall be responsible for, and Nero Engineering may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Owner to Nero Engineering pursuant to this Agreement. Nero Engineering may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. E. Owner shall make decisions and carry out its other responsibilities in a timely manner and shall bare all costs incident thereto so as not to delay the services of Nero Engineering. 2.02 Use or Documents A. All Documents are instruments of service in respect to this Project, and Nero Engineering shall retain an ownership and property interest therein (including the right of reuse at the discretion of Nero Engineering) whether or not the project is completed. B. Copies of Documents that may be relied upon by Owner are limited to the printed copies (also known as hard copies) that are signed or sealed by Nero Engineering. Files in electronic media format of text, data, graphics, or of other types that are furnished by Nero Engineering to Owner are only for convenience of Owner. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. C. Owner may make, and retain, and reuse copies of Documents for information and reference in connection with use on the Project my Owner with written permission from Nero Engineering. Such Documents are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any such reuse or modification without written verification or adaptation by Nero Engineering, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Nero Engineering or its Subconsultants. Owner shall indemnify and hold harmless Nero Engineering and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting therefrom. D. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. Nero Engineering, LLC Terms & Conditions Page 1 of 2 2.03 Insurance A. Nero Engineering shall procure and maintain Professional Liability, General Liability, Workers Compensation, and Automotive Liability which are applicable to the Project B. Owner shall procure and maintain General Liability and Property Insurance policies which are applicable to the Project. 2.04 Termination A. The obligation to provide further services under this Agreement may be terminated: 1. For cause, by either party upon 30 days written notice in the event of substantial failure upon the other party to perform in accordance with the terms hereof through no fault of the terminating party 2. For Convenience, by Owner effective upon the receipt of notice by Nero Engineering. 2.05 Dispute Resolution A. Owner and Nero Engineering agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice, prior to exercising their rights under provisions of this Agreement, or under law. B. Mediation - In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. The Client and the Design Professional further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers, or fabricators so retained, thereby providing mediation as the primary method for dispute resolution between the parties to those agreements. 2.06 Hazardous Environmental Condition A. Owner represents to Nero Engineering that to the best of its knowledge, a Hazardous Environmental Condition does not exist. B. Owner has disclosed to the best of its knowledge to Nero Engineering the existence of Asbestos, PCBs, Petroleum, Hazardous Waste, or Radioactive Material located at or near the Project Site, including type, quantity, and location. C. It is acknowledged by both parties that Nero Engineering scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event the Design Professional or any other party encounters asbestos or hazardous or toxic materials at the jobsite, or should it become known in any way that such materials may be present at the jobsite or any adjacent areas that may affect the performance of the Design Professional's services, the Design Professional may, at his or her option and without liability for consequential or any other damages, suspend performance of services on the project until the Client retains appropriate specialist consultants or contractors to identity, abate and/or remove the asbestos or hazardous toxic materials, and warrant that the jobsite is in full compliance with applicable laws and regulations. D. The Client agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to defend, indemnify and hold harmless the Design Professional, his or her officers partners, employees, agents and consultants from and against any and all claims, suits, demands, liabilities, losses, or cost, including reasonable attorneys' fees and defense costs, resulting or accruing to any and all persons, firms and any other legal entity, caused by, arising out of or in any way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos or hazardous toxic substances, products or materials that exist on, about or adjacent to the jobsite, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability or any other cause or action. 2.07 Allocation of Risks A. Indemnification 1. To the fullest extent permitted by law, Nero Engineering shall indemnify and hold harmless Owner, Owner's officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professions, and all court or arbitration or other dispute resolutions costs) caused solely by the negligent acts or omissions of Nero Engineering or its officers, directors, partners, employees in the performance and furnishing of Nero Engineering's services under this Agreement. 2. To the fullest extent permitted by law, Owner shall indemnify and hold harmless Nero Engineering, its officers, directors partners, employees, and Subconsultants from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of Owner or Owner's officers, directors, partners, employees, and Owner's Consultants with respect to this Agreement or the Project. 3. To the fullest extent permitted by law, Nero Engineering's total liability to Owner and anyone claiming by, through, or under Owner for any cost, loss or damages caused in part by the negligence of Nero Engineering and in part by the negligence of Owner or any other negligent entity or individual, shall not exceed the percentage share that Nero Engineering negligence bears to the total negligence of Owner. Nero Engineering, and all other negligent entities and individuals. Nero Engineering, LLC Terms & Conditions Page 2 of 2 v z W LJ^I U o W z Z W r/ T N -:t O m m w't w to -:t O't -:t woM0 � � � n O Ln 3 to m � lD M N M l6 N -:i n o c-I I� n Ol Ol C C w woo O O al al p_ p_ W W n n M N N c-I Dl Dl lD lD to -:t O Dl Dl N 00 00 -:t O a)lD mM o L L � n c N Q1 3 � lD lD m N -:t M lD N -:i n o c-I I I O O Ol C j j tD to o0 O O al a1 a1 I� n M Dl Dl p_ X W F F N N c-I lD lD Y al `l J L C V^f n n 00 N N y C c W N " aic n O o0 W o0 N O O � W F C C C ONO 00 00 00 N N W u W al W F ti qJ C a1 o W C CC O L N 00 00 -o N N Q U C a W F U cr w o0 N O O Q N Q UU 04 c ti y o y O1 c N c w tD tD � w w O W oo rIj rIj Z C p O c o c W W C y a y o C 00 00 00 00 00 Z C pO a W J C al O 2 V Ol al al C '� 04 Gl O lD N 00 00 w w t w cy cy N N c-I c-I Z a1 c m al cy c-I a �O W n n n C o O ai E O 2' U O v m v co C N s 12 O . u O " U C i a C N co cL 3 -o a a O ! o N LL O Ln a — O O ooU O N a cou O O O 0 v 3 i y c Ln a c O E N s o c= E°co ° £ v cst 3 '� '� c 0, W ao vLap c _c .� 0 D_ W m J O bA N N Y U N L M O L. N N O c O O SD > c ti . 0 3 m O a _ u LL= LL LL a LL O v m m N a a o a a� c a a` O- o o o o C O O a N N N Y N N C C N +' N .� e-I > Y > > > > aJ > O� a a a Y � a N a aJ �j ei V yr N H U D_ 0 W 0 0 i 0 0 U D_ 0Q m m a HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Southwest Metro Drug Task Force Joint Powers Agreement Department: Police LICENSE SECTION Meeting Date: 4/14/2020 Application Complete N/A Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: I have attached the 2020 Joint powers Agreement for the Southwest Metro Drug Task Force. Changes made to the agreement since the last time it was signed revolve around task force dues and membership classification. The City of Hutchinson is entering into this agreement as a full voting member. There was discussion at the governing board level to lessen the task force's reliance on forfeiture funds to balance the annual budget. Therefore, the decision was made to double the membership dues for of the voting members to $16,800 annually for 2020 and going forward. The City of Hutchinson is once again contributing personnel to the task force and therefore our membership dues are waived. The City of Belle Plaine has a different dues structure because at the time of this decision their population had recently gone over the 7,000 mark and with the doubling of the dues would have essentially quadrupled their dues in the matter of one year. The Governing Board decided it would be fair to offer them a gradual increase to their membership dues until they reached the level of the other members in 2023. BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: Funding Source: Police FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Southwest Metro Drug Task Force 2020 Joint Powers Agreement dft tti SOUTHWEST METRO DRUG TASK FORCE JOINT POWERS AGREEMENT The parties to this Agreement are governmental units of the State of Minnesota. This Agreement is made and entered into pursuant to Minnesota Statutes Section 471.59. THIS AGREEMENT, made and entered into by and between Carver County Sheriffs Office, Brownton Police Department, McLeod County Sheriffs Office, Scott County Sheriffs Office, Lester Prairie Police Department, Hutchinson Police Department, South Lake Minnetonka Police Department, Shakopee Police Department, Prior Lake Police Department, Belle Plaine Police Department, New Prague Police Department and Jordan Police Department all organized under the laws of the state of Minnesota; WHEREAS, Minnesota Statutes, Section 471.59 provides that two or more governmental units may by Agreement jointly exercise any power common to the contracting Parties; NOW, THEREFORE, Pursuant to Minnesota Statutes 471.59 and in consideration of the mutual covenants and promises hereinafter contained, it is agreed by and between the City and the County as follows: SECTION I GENERAL PURPOSE 1.1 The general purpose of this Agreement is to provide for an organization through which the parties may jointly and cooperatively provide for the establishment and operation of a multi- jurisdictional drug task force which will aid in reducing felony level drug trafficking within the parties' jurisdictions. SECTION II DEFINITION OF TERMS 2.1 For purposes of this Agreement, the terms defined in this Section shall have the meanings given them. 2.2 "Southwest Metro Drug Task Force" means the organization created pursuant to this Agreement, which organization is hereinafter referred to as the "Task Force." 2.3 "Governing Board" means the Governing Board of Directors of the Task Force, consisting of one director from each governmental unit which is a member of the Task Force. 2.4 "Governmental Unit" means any county, city, village, borough, town or other political subdivision of the State of Minnesota or any joint powers organization in the 34215M SJS SH155-23 1 State of Minnesota. 2.5 Member" means a governmental unit or joint powers organization which enters into this Agreement and is, at the time involved, a party in good standing 2.5.1 Voting Members: Carver County Sheriff's Office, McLeod County Sheriff's Office, Scott County Sheriff's Office, Hutchinson Police Department Shakopee Police Department, Prior Lake Police Department, Belle Plaine Police Department, New Prague Police Department and Jordan Police Department. 2.5.2 Partner Against Drugs: Brownton Police Department, Lester Prairie Police Department and South Lake Minnetonka Police Department. SECTION III MEMBERSHIP 3.1 Governmental Units joining the Task Force after January 1, 2011, shall be admitted only upon the favorable vote of two-thirds of the Governing Board of directors. The Governing Board may impose conditions upon the admission of Members other than initial Members. 3.2 Any Governmental Unit that has a law enforcement agency and is located in Hennepin, Carver, Scott or McLeod County is eligible to be a Member of the Task Force. 3.3 A Governmental Unit desiring to be a Member shall execute a copy of this Agreement and shall pay the established membership charges. 3.4 The initial Members shall be those Members who joined the Task Force as voting Members on or prior to January 1, 2011. SECTION IV BOARD OF DIRECTORS 4.1 Governing Board of Directors. The governing body of the Task Force shall be its board of directors. The board of directors of the Task Force shall consist of the following: the chief law enforcement officer of each Member or his or her designee ("Governing Board"). A. Governing Board directors shall be full-time peace officers employed by the appointing Member. B. Governing Board directors shall not be deemed to be employees of the Task 34215M SJS SH155-23 2 Force and shall not be compensated by the Task Force. 4.2 Duties of the Governing Board A. Governing Board shall be responsible for the overall management and budget of the Task Force. B. The Governing Board shall coordinate information between the Members, the Partners Against Drugs and the Task Force. 4.3 Powers of the Governing Board A. The Governing Board may adopt bylaws to govern its operation. Such bylaws must be consistent with this Agreement and all applicable laws and regulations. B. The Governing Board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment to its duties and enforce such contracts to the extent available in equity or at law, except that the Governing Board shall not enter into any contract in which the term exceeds one year. C. The Governing Board may contract with any Member to act as its fiscal agent and provide budgeting and accounting services necessary or convenient for the Governing Board, including maintaining the Task Force's financial records. Such services may include, but are not limited to: management of Task Force accounts and funds, payment for contracted services and other purchases, and bookkeeping and recordkeeping services. D. The Governing Board shall disburse funds in a manner which is consistent with this Agreement and, if applicable, with the method provided by law for the disbursement of funds by the Member under contract to provide budgeting and accounting services. E. The Governing Board may apply for and accept gifts, grants or loans of money or other property (excluding real property) or assistance from the United States government, the State of Minnesota, law enforcement agencies, corporations, non-profit corporations or any person, association, or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money or other property and assistance in accordance with the terms of the gift, grant or loan relating thereto. F. The Governing Board must obtain and maintain liability insurance in amounts not less than the statutory liability limits established under Minnesota Statutes Chapter 466. The Governing Board may obtain other insurance it deems necessary to insure the Task Force, the Governing Board, the Members, the Partners Against Drugs and employees of the Members for actions arising out of this Agreement. The costs of liability insurance shall be payable from Task Force funds. The Task Force shall not take any actions under this Agreement 34215M SJS SH155-23 3 until such liability insurance is in effect. G. All powers granted herein shall be exercised by the Governing Board in a fiscally responsible manner and in accordance with the requirements of law. H. The Governing Board may cooperate with other federal, state and local law enforcement agencies to accomplish the purpose for which the Task Force is organized. 4.4 Terms. Appointees to the Governing Board shall serve at the pleasure of the appointing Member, and may be removed only by the appointing Member. 4.5 Meetings. The Governing Board shall have meetings once every two months. Special meetings may be held by giving reasonable notice to all Members. At the meetings, the Governing Board will establish and set policies and procedures for the Task Force, review the Task Force's operational activities and expenditures and discuss other items related to the Task Force's operations. The presence of a simple majority of the Governing Board directors shall constitute a quorum. In the event that a director is unable to attend a meeting, the Member's chief law enforcement officer may assign an alternate to attend and vote in his or her place. 4.6 Voting. Each Voting Member shall have one vote at any meeting of the Governing Board. Proxy votes are not permitted. The Governing Board shall function by a majority vote of directors or alternate directors present, provided that a quorum is present. 4.7 Records. The Executive Director shall be responsible for maintaining all minutes, records, books and reports of the Task Force. The books and records of the Task Force, including the minutes and the fully executed original of this Agreement, shall be kept at the office of the Task Force Commander. 4.8 Organizational Structure. A. The Task Force is a multi jurisdictional tactical unit consisting of Member agencies. The Governing Board shall supervise the operations of the Task Force. B. The Governing Board shall elect a Governing Board director to serve as the Executive Director of the Task Force on an annual basis. The Executive Director shall be responsible for presiding over Governing Board meetings, taking meeting minutes and maintaining frequent communication with the members of the Governing Board and the Task Force Commander. C. The Governing Board shall appoint a Task Force Commander. The Task Force Commander reports to the Executive Director. The Task Force Commander shall be responsible for working with the appointed fiscal agent of the Task Force, managing operational disbursements and applying for and managing any grants that are received by the Task Force. The Task Force Commander has the authority and responsibility of directing all Task Force investigator activities, including, but 34215M SJS SH155-23 4 not limited to, assigning work, transferring investigators, developing best practices and policies for the Task Force, writing letters of commendation for investigators, suspending investigators from Task Force duties and ordering them back to their agency, recommending investigator assignment cancellations to the Governing Board and evaluating the performance of the investigators. The Task Force Commander must report on his or her activities at least quarterly to the Governing Board. SECTION V PARTNERS AGAINST DRUGS 5.1 It is contemplated that certain Governmental Units may desire to follow closely the activities of the Task Force, to receive detailed information about Task Force operations and receive the Task Force services, but do not have the capacity to provide officers to serve on the Task Force. Such Governmental Unit may affiliate with the Task Force as a "Partner Against Drugs." 5.2 A Governmental Unit desiring to become a Partner Against Drugs may do so in the same manner as is applicable to becoming a Member of the Task Force, except as otherwise provided in this Section. 5.3 At the time of joining the Task Force as a Partner Against Drugs, the Governmental Unit shall indicate to the Task Force in writing that it is not requesting to join as a Member but as a Partner Against Drugs. 5.4 A Partner Against Drugs may appoint a representative and an alternative representative to attend the meetings of the Governing Board but such representative (or alternate) shall be without voting power shall not be eligible to serve as the Executive Director or Task Force Commander and shall not be counted for quorum purposes. 5.5 The Governing Board may establish the charges to be paid by Partners Against Drugs and for that purpose it may classify Partners Against Drugs in accordance with their varying circumstances. 5.6 Change in Status. A Partner Against Drugs may apply for membership status and become a regular Member of the Task Force. 5.7 Withdrawal. A Partner Against Drugs may discontinue its association with the Task Force at any time by giving written notice of withdrawal to the Executive Director of the Task Force. No refund will be made by the Task Force of the annual contribution paid by the withdrawing Partner Against Drugs. 34215M SJS SH155-23 SECTION VI BUDGET AND FINANCE 6.1 Financial Records. The Task Force Commander must work with the Governing Board's fiscal agent to maintain the Task Force's financial records. The financial records must detail the Task Force's income and expenditures. They must be available for review at any time by the Task Force Members. 6.2 Budget. By December 15th of each year, the Task Force Commander shall prepare a budget for the following calendar year to be adopted by the Governing Board. The Governing Board may amend the budget from time to time. Each Member shall have a line item in its own budget dedicated to the Task Force. 6.3 Funding. The Members intend to fund the Task Force through federal and state grants that are administered by the Minnesota Department of Public Safety and annual contributions paid by each Member and the Partners Against Drugs. Assets seized and forfeited through lawful channels by the Task Force shall become Task Force assets and may be used as supplemental funding for Task Force operations and expenses. The Governing Board shall establish the contribution amount for each Member and Partner Against Drugs. In the event that the Governing Board is going to change a contribution amount for a particular Member or Partner Against Drugs, it shall provide that Member or Partner Against Drugs with notice in a sufficient amount of time so that the Member or Partner Against Drugs' council or board is able to include the change in its Task Force contribution amount in its budget for the next year. Voting Membership $16,800.00 Annually or provide personnel (For Cities/Counties with a population greater than 7,000 persons). a. Belle Plaine membership dues schedule is listed below. i. 2020 -- $8,400 ii. 2021 -- $11,200 + $2,800 iii. 2022 -- $14,000 + $2,800 iv. 2023 -- $16,800 + $2,800 2. Voting Membership $8,400.00 Annually (For Cities/Counties with a population less than 7,000 persons). 3. Partners Against Drugs $2,100.00 Annually (Agencies contributing this amount have voice and attend Board meetings but have no voting rights within the Task Force Governance). 4. Partners Against Drugs Donations from a government entity with no law enforcement agency and/or from a personal or non-profit organization (no voting rights). 6.4 Accounting. All Task Force funds shall be accounted for according to generally accepted 34215M SJS SH155-23 6 accounting principles. A report on all receipts and disbursements shall be forwarded by the Task Force Commander to the Governing Board monthly and on an annual basis. All expenditures of the Task Force 'must be approved by the Governing Board. 6.5 Grant Requirements. The Task Force shall comply with all reporting requirements that are required for any grants that it receives. SECTION VII OPERATIONS 7.1 Task Force Investigators. The Task Force shall be composed of the Task Force Commander and a certain number of Task Force investigators, who are licensed peace officers which are employed and compensated by the Members' law enforcement agencies but shall devote 100 percent of their time to Task Force operations. The Task Force investigators shall work on behalf of the Task Force by gathering and acting on information and investigating specific cases related to felony level drug distribution in the Task Force Members' and Partners Against Drugs' jurisdictions. The Task Force Commander and Task Force investigators also may assist Members and Partners Against Drugs' law enforcement agencies in investigations, provide Members and Partners Against Drugs' law enforcement agencies with technical advice and support, and provide needed equipment to Members and Partners Against Drugs, if available. The number of Task Force investigators shall be determined from time to time by the Governing Board. Task Force investigators shall have discretionary powers of arrest in all Members and Partners Against Drugs' jurisdictions, pursuant to Minnesota Statutes Section 471.59, subdivision 12. 7.2 Reimbursement for Assignment of Task Force Personnel. The Task Force Commander and the Task Force personnel shall be employed and compensated by the Members' law enforcement agencies. The Task Force Commander's agency is the only law enforcement agency that will be reimbursed a certain rate as set by the Governing Board from time to time. 7.3 Assignment of a Task Force Investigator. A Task Force investigator's assignment to the Task Force shall be considered a privilege. If any investigator is not performing at an acceptable level, or violates the Task Force's policies or procedures, the Task Force Commander shall have the authority to send the investigator back to his or her agency for the remainder of his or her shift. The Task Force Commander must then contact the investigator's supervisor or chief law enforcement officer regarding the issue. The Task Force Member, as the investigator's employer is responsible for taking any disciplinary action or making any change in assignment that it decides is appropriate. Any change to an investigator's assignment to the Task Force must be approved by the Governing Board. 7.4 Location of the Task Force. Task Force investigators shall be located at the Task Force Facility. The Task Force investigators' daily Task Force activities will be supervised and coordinated by the Task Force Commander. All Task Force equipment, information and records shall be stored at the Task Force Facility. 34215M SJS SH155-23 7 7.5 Information and Records. The Task Force Commander shall be responsible for maintaining an intelligence database for the Task Force. This database should contain information relevant to a suspect's personal information and any alleged criminal activity. Task Force investigators shall be responsible for promptly entering relevant intelligence information into the Task Force intelligence database. Task Force investigators shall also be responsible for maintaining their own informant usage and reliability records at the direction of the Task Force Commander. The Task Force Commander shall also maintain a statistical recordkeeping system that contains information relevant to all Task Force arrests, property seizures, controlled substance seizures and forfeitures. Task Force investigators must timely file all required Task Force reports, documents and other administrative and case work with the Task Force Commander. 7.6 Task Force Investigator Training. Task Force Investigators assigned to investigate narcotics violations are encouraged to obtain training in the following areas prior to assignment or as soon as reasonably practical thereafter: A. Search warrants/entries/raid planning and execution B. Civil process/forfeiture procedures C. Evidence collection/testing/handling/packaging/documentation D. Surveillance techniques/counter surveillance awareness E. Electronic surveillance device usage/capabilities/limitations F. Formal complaints/charging G. Covert operations/plain clothes/undercover operations H. Interview/interrogation/statements I. Crime scene management J. Investigative strategies 7.7 Task Force Program Support. A .50 FTE program support position, under the direction of the Task Force Commander shall be provided to the Task Force. Scott County shall be the employer of this position with each member contributing equally toward the annual cost of this position through the task force budget process. Shared expenses shall include salary plus benefit costs associated with the hire. This employee shall be primarily located at the SCALE Regional Public Safety Training Facility and shall perform administrative tasks including, but not limited to grant and budgetary reports, reports to participating agencies, case management -related paperwork and requisite filing related to ongoing operations. SECTION VIII EQUIPMENT AND PROPERTY 8.1 Property. All individually owned property brought by a Member or Partner Against Drugs into the Task Force shall remain the property of that entity. Any property purchased by the Task Force shall remain the property of the Task Force. In the event the Task Force is disbanded, the remaining property owned by Task Force shall be distributed equally to the current Members of the Task Force. 8.2 Equipment Damage. Each Member or Partner Against Drugs shall be responsible for damage to or loss of its own equipment occurring during Task Force operations. Each Member or Partner Against Drugs waives the right to sue the Task Force and any other member or Partner Against Drugs for any damages to or loss of its equipment, even if the 342158v2 SJS SH155-23 damages or losses were caused wholly or partially by the negligence of any other Member or Partner Against Drugs or their officers, employees or agents. 8.3 Vehicles and Equipment. Members shall provide employees that are assigned to the Task Force with a weapon and a cell phone. The Task Force may issue additional equipment to its personnel as necessary. The Task Force shall provide all assigned employees with a Task Force -owned vehicle, which will be maintained and insured by the Task Force. Members shall be responsible for providing fuel for the vehicles. 8.4 Forfeitures. Assets seized and forfeited through lawful channels by the Task Force will be Task Force assets and will be used as supplemental funding for Task Force operations. Forfeited funds, once cleared by the district court will be distributed by the Task Force according to Minnesota Statutes. The Task Force's portion of these funds will be used by the Task Force to offset any of the matching funds budgeted items. These funds will also be used by the Task Force in conjunction with local match dollars to continue Task Force operations should the grant amount be reduced or the grant is denied. The Task Force Commander, in conjunction with the Task Force fiscal agent, is responsible for keeping all financial records relating to the disbursement of forfeitures. Forfeited items such as jewelry, vehicles, or real estate may be sold or disposed of by the Task Force in a manner permitted by law. All firearms seized by the Task Force must be first offered to Members for law enforcement use. The remaining firearms will be destroyed if they are deemed unusable by the Task Force. SECTION IX EMPLOYEES 9.1 Workers' Compensation. Each Member and Partner Against Drugs shall be responsible for injuries to or death of its own employees in conjunction with services provided pursuant to the Agreement. Each Member shall maintain workers' compensation coverage or self-insurance coverage, covering its own personnel while they are assigned to the Task Force. Each Member waives the right to sue any other party for any workers' compensation benefits paid to its own employee or their dependents, even if the injuries were caused wholly or partially by the negligence of any other Member or Partner Against Drugs or its officers, employees or agents. 9.2 Governing Board directors, the Executive Director, the Task Force Commander and all Task Force investigators and staff shall remain employees of the Member that has assigned them to the Task Force and shall be compensated by that Member, not the Task Force. Appointments of the Executive Director and the Task Force Commander shall require the concurrence of the employing Member's chief law enforcement officer. SECTION X INDEMNIFICATION 10.1 The Task Force shall be considered a separate and distinct public entity to which the Members and the Partners Against Drugs have transferred all responsibility and control for 34215M SJS SH155-23 9 actions taken pursuant to this Agreement. To the fullest extent permitted by law, actions by the members and Partners Against Drugs pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Members and the Partners Against Drugs that they shall be deemed a "single governmental unit" for the purposes of liability, as set forth in Minnesota Statutes Section 471.59, subdivision la (a); provided further that for purposes of that statute, each Member and Partner Against Drugs expressly declines responsibility for the acts or omissions of the other party. The Members and Partners Against Drugs are not liable for the acts or omissions of the other Members and Partners Against Drugs except to the extent to which they have agreed in writing to be responsible. 10.2 The Task Force shall defend, indemnify and hold harmless the Members and Partners Against Drugs against all claims, losses, liabilities, suits, judgments, costs and expenses arising out of action or inaction of the Governing Board, its directors, the Executive Director, the Task Force Commander and other employees or agents of the Task Force pursuant to this Agreement. The Task Force shall defend and indemnify the employees of any Member acting pursuant to the Agreement except for any act or omission for which the Member's employee is guilty of malfeasance, willful neglect of duty or bad faith. This Agreement to defend and indemnify does not constitute a waiver by the Task Force or any Member or Partner Against Drugs of the limitations on liability provided by Minnesota Statutes Chapter 466. SECTION XI DURATION, DISSOLUTION OF THE AGREEMENT 11.1 Dissolution. This Agreement shall remain in full force and effect unless a majority of the Members' governing bodies vote in favor of dissolution, if dissolution is necessitated by operation of law as a result of a decision by a court of competent jurisdiction, or when a majority of remaining Members agree to terminate the Agreement upon a date certain. 11.2 Withdrawal. Any Member may terminate its participation in this Agreement upon 30 days' written notice to the Governing Board. No refund will be made by the Task Force of the annual contribution paid by the withdrawing Member. All rights to Task Force funds and assets are relinquished by the Member upon withdrawal. Withdrawal by any Member shall not terminate this Agreement with respect to any parties who have not withdrawn. Withdrawal shall not discharge any liability incurred by any Member prior to withdrawal. Such liability shall continue until discharged by law or agreement. 11.3 Effect of Termination. Termination of this Agreement shall not discharge any liability incurred by the Task Force or by the Members during the term of this Agreement. Upon termination of this Agreement and after payment of all outstanding obligations, property, equipment or surplus money held by the Task Force shall be disbursed as follows: A. All individually -owned property and equipment brought into the Task Force by a Member remains the property of that Member, even if the Member is no longer a Member of the Task Force; and 34215M SJS SH155-23 10 B. Any remaining property, equipment and any surplus money owned by the Task Force shall be distributed equally to the current Members. SECTION XII AMENDMENT 12.1 Modification. This This Agreement sets forth all understandings of the Members and Partners Against Drugs. All prior agreements, understandings, representations whether consistent or inconsistent, verbal or written, concerning this Agreement, are merged into and superseded by this written Agreement. No modification or amendment to the Agreement shall be binding on any Member or Partner Against Drugs unless each Member and Partner Against Drugs agrees in writing to the proposed change or amendment. 12.2 Submittal. Any Member or Partner Against Drugs wishing to submit an amendment to this Agreement shall do so by submitting a written proposal to the Governing Board at a regularly scheduled or special meeting. The Governing Board shall forward the proposed amendment, with a recommendation, to each Member and Partners Against Drugs within 90 days of receipt of the proposed amendment. 12.3 Response to Proposed Amendment. Each Member and Partner Against Drugs shall respond to a proposed amendment within 60 days of receipt from the Governing Board. If no response is received from any member, the amendment is deemed to be rejected. SECTION XIII MISCELLANEOUS 13.1 Data Practices. The Members and Partners Against Drugs agree to comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data created, collected, received, stored, used, maintained or disseminated by the Task Force. If a Member or a Partner Against Drugs receives a request to release the data referred to in this section, it must immediately notify the Task Force Commander. The Task Force Commander will give the Member or Partner Against Drugs who has received the data request instructions concerning the release of the data to the requester before the data is released. 13.2 Audit. The books, records and documents relevant to this Agreement are subject to audit by the Members, the Partners Against Drugs and the State of Minnesota at reasonable times upon written notice. 34215M SJS SH155-23 I I SOUTHWEST METRO DRUG TASK FORCE JOINT POWERS AGREEMENT January 1, 2020 — December 31, 2020 SIGNATURE PAGE IN WITNESS WHEREOF, the undersigned Governmental Unit has caused this Agreement to be signed and delivered on its behalf. (Name of Government Unit) By: Its: By: Its: Date: 34215M SJS SH155-23 12 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/25/20 - 4/14/20 Check Date ------------------------------------------------------------------------------------------ 03/25/2020 Check 209844 Vendor Name J&S REPAIR INC Description -------------------------------------------------------------------------------------- 2016 JCB 3CX COMPACT 4X4 BACKHOE Amount --------------------- 72,730.00 03/27/2020 EFT1176 EFTPS Payroll 3/8/20 - 3/21/20 64,536.73 03/27/2020 EFT1177 Child Support Payroll 3/8/20 - 3/21/20 559.78 03/27/2020 EFT1178 MN Dept of Revenue Payroll 3/8/20 - 3/21/20 12,313.15 03/27/2020 EFT1179 Provident Life Insurance Payroll 3/8/20 - 3/21/20 640.51 03/27/2020 EFT1180 PERA Payroll 3/8/20 - 3/21/20 53,983.31 03/27/2020 EFT1181 TASC-Flex Payroll 3/8/20 - 3/21/20 1,679.56 03/27/2020 EFT1182 TASC-H S A Payroll 3/8/20 - 3/21/20 13,613.04 03/27/2020 EFT1183 ICMA Payroll 3/8/20 - 3/21/20 3,235.00 03/27/2020 EFT1184 VOYA Payroll 3/8/20 - 3/21/20 330.00 03/27/2020 EFT1185 MNDCP Payroll 3/8/20 - 3/21/20 350.00 03/27/2020 209845 MNPEA Payroll 3/8/20 - 3/21/20 624.00 03/27/2020 209846 UNUM Life Insurance Co Payroll 3/8/20 - 3/21/20 1,312.45 03/27/2020 209847 HART Payroll 3/8/20 - 3/21/20 602.54 04/02/2020 209848 GMW EQUIPMENT LLC 2010 DYNAPAC CP142 PNEUMATIC ROLLER 26,950.00 04/14/2020 209849 A.M. LEONARD INC TREE GRANT -HYDRATORS, PROT, SHOVELS, SCOOPS, RAKES 2,908.88 04/14/2020 209850 ABBY ALBRECHT REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209851 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 1,356.45 04/14/2020 209852 VOID VOID - 04/14/2020 209853 ACE HARDWARE - 1790 SUPPLIES - FIRE DEPT 151.07 04/14/2020 209854 ACOMA ACORNS 4-H CLUB MARCH 14-18 2020 BIO BAG DISTRIBUTION 500.00 04/14/2020 209855 ADVANCED HEALTH, SAFETY & SECURITY MOLD TESTING -VARIOUS CITY BUILDINGS 450.00 04/14/2020 209856 ALAN STAGE REFUND: CANCELLED DUE TO COVID-19 - REC 60.00 04/14/2020 209857 ALBERTS, MARK REIMB: MANKATO FIRE SCHOOL 40.39 04/14/2020 209858 ALICEKAUFMANN REFUND:"SONGS OF NEIL SEDAKA" -SR CENTER 64.00 04/14/2020 209859 ALICIA JOHNSON REFUND: CANCELLED DUE TO COVID-19 - REC 60.00 04/14/2020 209860 ALISHA KRUGGEL REFUND: CANCELLED DUE TO COVID-19 - REC 60.00 04/14/2020 209861 ALLINA HEALTH SYSTEM 1ST QTR 2020 MEDICAL EDUCATION - FIRE DEPT 847.53 04/14/2020 209862 ALPHA TRAINING &TACTICS LLC TACTICALARMOR- POLICE 2,722.40 04/14/2020 209863 ALPHA WIRELESS APRIL MAINTENANCE ON RADIO EQUIP - POLICE 794.75 04/14/2020 209864 ALYSSA KURTH REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209865 AMANDA KRAJSA REFUND: CANCELLED DUE TO COVID-19 - ECFE 14.00 04/14/2020 209866 AMANDA LANG INS REFUND: CANCELLED DUE TO COVID-19 - COMM ED 35.00 04/14/2020 209867 AMANDA MAYLAND REFUND: CANCELLED DUE TO COVID-19 - REC 90.00 04/14/2020 209868 AMBER ERICKSON REIMB: ICE SHOW EXPENSES - ARENA 88.69 04/14/2020 209869 AMBER NISSEN REFUND: CANCELLED DUE TO COVID-19 - REC 105.00 04/14/2020 209870 AMERICAN BOTTLING CO MARCH COST OF GOODS SOLD - LIQUOR HUTCH 352.56 04/14/2020 209871 AMERIPRIDE SERVICES 3/23 CLEANING SERVICES - LIQUOR HUTCH 179.69 04/14/2020 209872 AMIE SCHMITZ REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209873 AMY ANDERSON REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209874 AMY BUBOLTZ REFUND: CANCELLED DUE TO COVID-19 - REC 60.00 04/14/2020 209875 AMY KIRCHHOFF REFUND: CANCELLED DUE TO COVID-19 - ECFE 42.00 04/14/2020 209876 AMY MCKAY REFUND: CANCELLED DUE TO COVID-19 - REC 52.50 04/14/2020 209877 ANDREA BOLLINGMO REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209878 ANDREW LARSON REFUND: CANCELLED DUE TO COVID-19 - REC 60.00 04/14/2020 209879 ANGELINE KALHOFF REFUND: DEPOT RENTAL DUE TO COVID 19 - PARKS 105.00 04/14/2020 209880 ANGIE BEDARD REFUND: CANCELLED DUE TO COVID-19 - PRCE 65.00 04/14/2020 209881 ANN LAMECKER REFUND: CANCELLED DUE TO COVID-19 - PRCE & ECFE 21.00 04/14/2020 209882 ANN ULRICH REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 57.00 04/14/2020 209883 ANNE REINKE REFUND: CANCELLED DUE TO COVID-19 - REC 80.00 04/14/2020 209884 ANNIE DETTMAN REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209885 ARCTIC GLACIER USA INC. MARCH COST OF GOODS SOLD - LIQUOR HUTCH 298.84 04/14/2020 209886 ARON RANNOW REFUND: CANCELLED DUE TO COVID-19 -COMM ED 35.00 04/14/2020 209887 ARTISAN BEER COMPANY MARCH COST OF GOODS SOLD - LIQUOR HUTCH 1,323.55 04/14/2020 209888 ASHLEY KUHNAU REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209889 ASHLEY WAGNER REFUND: CANCELLED DUE TO COVID-19 - PRCE 95.00 04/14/2020 209890 ASHWILL INDUSTRIES INC SKATE RAMP PLATE - PARKS 99.50 04/14/2020 209891 ASPEN EQUIPMENT CO EQUIPMENT PARTS FOR STREETS MACHINERY 2,099.83 04/14/2020 209892 AU DRY TOP REFUND: "SONGS OF NEIL SEDAKA" - SR CENTER 64.00 04/14/2020 209893 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 560.52 04/14/2020 209894 B & C PLUMBING & HEATING INC REPAIR SERVICES -MULTIPLE DEPTS 1,088.00 04/14/2020 209895 BARB HENKE REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 57.00 04/14/2020 209896 BARB WENDLING REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209897 BELLBOY CORP MARCH COST OF GOODS SOLD - LIQUOR HUTCH 5,328.28 04/14/2020 1209898 1 BENNY'S MEAT MARKET IFOOD FOR ANNUAL TOWNSHIP MTG - FIRE DEPT 117.28 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/25/20 - 4/14/20 Check Date ------------------------------------------------------------------------------------------ 04/14/2020 Check 209899 Vendor Name BERNICK'S Description -------------------------------------------------------------------------------------- MARCH COST OF GOODS SOLD - LIQUOR HUTCH Amount --------------------- 915.83 04/14/2020 209900 BETTY BRANDT REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 121.00 04/14/2020 209901 BETTY NIELSON REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 121.00 04/14/2020 209902 BFGSUPPLY CO LANDSCAPING MATERIALS -STREETS 1,283.43 04/14/2020 209903 BILLIE VALLACHER REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209904 BIOBAG AMERICAS INC 2020 COMPOSTABLE BAG PURCHASE - REFUSE 9,472.00 04/14/2020 209905 BNO SHEET METAL INC FABRICATE TABLET MOUNTING PLATES - FIRE DEPT 32.76 04/14/2020 209906 BOB & DEE TEPLEY REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 242.00 04/14/2020 209907 BOB & MARJORIE STREICH REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 114.00 04/14/2020 209908 BOB WEAVER REFUND: CANCELLED DUE TO COVID-19 -COMM ED 10.00 04/14/2020 209909 BRAD GOLDSCHMIDT REFUND: CANCELLED DUE TO COVID-19 -COMM ED 35.00 04/14/2020 209910 BRANDON KACZMAREK REFUND: CANCELLED DUE TO COVID-19 - REC 110.00 04/14/2020 209911 BREAKTHRU BEVERAGE MARCH COST OF GOODS SOLD - LIQUOR HUTCH 40,398.42 04/14/2020 209912 BREANNE STUCKEY REFUND: CANCELLED DUE TO COVID-19 - REC 60.00 04/14/2020 209913 BRIDGET BURCH REFUND: CANCELLED DUE TO COVID-19 -COMM ED 23.00 04/14/2020 209914 BRINKMAN'S INC EMERGENCY EQUIPMENT TRAILER - PW 6,995.00 04/14/2020 209915 BRITTANI CHRISTIE REFUND: CANCELLED DUE TO COVID-19 - REC 22.50 04/14/2020 209916 BRUCE & SANDY BJERKLUND REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 114.00 04/14/2020 209917 BUSINESS WATCH INTERNATIONAL RAPID REPORTING SYSTEM ANNUAL FEE - POLICE 250.00 04/14/2020 209918 C & L DISTRIBUTING MARCH COST OF GOODS SOLD - LIQUOR HUTCH 86,124.99 04/14/2020 209919 CALLI BACKEN REFUND: CANCELLED DUE TO COVID-19 - REC 52.50 04/14/2020 209920 CARA DE LA BARRA REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209921 CARD SERVICES COFFEE FILTERS - WWTP 6.44 04/14/2020 209922 CAREN REMUS REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209923 CARLA BENSON REFUND: CANCELLED DUE TO COVID-19 - REC 90.00 04/14/2020 209924 CARLOS CREEK WINERY MARCH COST OF GOODS SOLD - LIQUOR HUTCH 711.00 04/14/2020 209925 CAROL NEMITZ REFUND: CANCELLED DUE TO COVID-19 - COMM ED 10.00 04/14/2020 209926 CARPETSPLUS COLOR TILE WINDOW TREATMENTS FOR DMV 930.00 04/14/2020 209927 CARS ON PATROL SHOP LLC REPAIRS TO SQUAD CARS & TOW SERVICES - POLICE 572.28 04/14/2020 209928 CASANDRA ROGERS REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209929 CENTRAL HYDRAULICS MISC EQUIPMENT PARTS - VARIOUS DEPTS 255.60 04/14/2020 209930 CENTRAL MCGOWAN OPERATING SUPPLIES -VARIOUS DEPTS 523.97 04/14/2020 209931 CHAD CZMOWSKI REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209932 CHELSEY SCHUMACI REFUND: CANCELLED DUE TO COVID-19 -COMM ED 35.00 04/14/2020 209933 CHEMISOLV CORP FERRIC CHLORIDE - WWTP 5,073.75 04/14/2020 209934 CHRISTINA BURMEISTER REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209935 CHRISTINA KOELLN REFUND: CANCELLED DUE TO COVID-19 -COMM ED 399.00 04/14/2020 209936 CHRISTINA MOSES REFUND: CANCELLED DUE TO COVID-19 - REC 135.00 04/14/2020 209937 CHRISTINE ANDERSON REFUND: CANCELLED DUE TO COVID-19 - REC 22.50 04/14/2020 209938 CHRISTINE RIEHLE REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209939 CINTAS CORPORATION MONTHLY CLEANING SUPPLIES - VARIOUS DEPTS 278.89 04/14/2020 209940 CJ ALBRECHT REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209941 CLAYTON HOLDINGS LLC ANNUAL LEASE PAYMENT -COMPOST TURNER 73,808.37 04/14/2020 209942 CORE & MAIN LP METERS - WATER DEPT 2,973.72 04/14/2020 209943 COREY RUDE REFUND: CANCELLED DUE TO COVID-19 - COMM ED 35.00 04/14/2020 209944 CRESCENT MOON PRODUCTIONS LLC RENT EQUIPMENT FOR ICE SHOW - ARENA 2,465.00 04/14/2020 209945 CROW RIVER AUTO & TRUCK REPAIR REPAIR OIL LEAK - WATER DEPT TRUCK 465.28 04/14/2020 209947 CROW RIVER PRESS INC FORMS & OFFICE SUPPLIES -VARIOUS DEPTS 871.20 04/14/2020 209948 CROW RIVER WINERY MARCH COST OF GOODS SOLD - LIQUOR HUTCH 1,050.00 04/14/2020 209949 CRYSTAL HEDLUND REFUND: CANCELLED DUE TO COVID-19 - ECFE 14.00 04/14/2020 209950 CRYSTAL ROBINSON REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209951 CZECH, RANDY REIMB: SAFETY FOOTWEAR - WWTP 175.00 04/14/2020 209952 DARCI JOHNSON REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209953 DAVID FRANZEN REFUND: CANCELLED DUE TO COVID-19 - REC 40.00 04/14/2020 209954 DEAN MIKOLICHEK REFUND: CANCELLED DUE TO COVID-19 -COMM ED 36.00 04/14/2020 209955 DEIDRA JESERITZ REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209956 DELL MARKETING L.P. MONITORS - IT 466.18 04/14/2020 209957 DENISE SCHWECKE REFUND: CANCELLED DUE TO COVID-19 - REC 60.00 04/14/2020 209958 DOMINIQUE MITCHELL REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209959 DONNA GEHRKE REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 57.00 04/14/2020 209960 DOROTHY BULLERT REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 57.00 04/14/2020 209961 DOSTAL ELECTRONIC'S CENTER SEWER VHS TAPES TRANSFER TO DVD 465.00 04/14/2020 209962 DPC INDUSTRIES INC SODIUM HYPO CHEMICAL - WATER 903.75 04/14/2020 209963 DVS RENEWAL 2019 IMPALA TABS - POLICE 14.25 04/14/2020 1209964 1 DYNA SYSTEMS ISCREWS, NUTS, CRYOBITS W/ FLATS - WWTP 1 126.18 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/25/20 - 4/14/20 Check Date ------------------------------------------------------------------------------------------ 04/14/2020 Check 209965 Vendor Name E2 ELECTRICAL SERVICES INC Description -------------------------------------------------------------------------------------- VARIOUS REPAIRS FOR MULTIPLE DEPTS Amount --------------------- 310.38 04/14/2020 209966 ECOLAB PEST ELIMINATION PEST CONTROL SERVICES - 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CITY CENTER 166.20 04/14/2020 209985 FORCE AM ERICA #522-MODULAR JOYSTICK - STREETS 31.01 04/14/2020 209986 FOSTER MECHANICAL HVAC REPAIR @ CITY CENTER 123.50 04/14/2020 209987 GAME TIME SWING PARTS- PARKS 64.12 04/14/2020 209988 GEB ELECTRIC INC HRA LOAN SARA HEIDEBRINK 1,914.27 04/14/2020 209989 GEMPLER'S INC REPAIR & MAINTSUPPLIES-VARIOUS DEPTS 634.56 04/14/2020 209990 GERALD PETERSON REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 209991 GINAJENNISSEN REFUND: CANCELLED DUE TO COVID-19 - REC 45.00 04/14/2020 209992 GLORIAJANICKE REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 185.00 04/14/2020 209993 GLORIA PAUL REFUND: NORTHWOODS PARK SHELTER REFUND - PARKS 45.00 04/14/2020 209994 GRAHAM TIRE FAIRMONT 2017 FORD INTERCEPTOR: TIRES - FIRE DEPT 595.96 04/14/2020 209995 GRAINGER REPAIR&MAINTSUPPLIES- VARIOUSDEPTS 2,226.19 04/14/2020 209996 HACH COMPANY OPERATING SUPPLIES - PW 1,899.96 04/14/2020 209997 HARRIETSTURGES REFUND:"SONGS OF NEIL SEDAKA" -SR CENTER 64.00 04/14/2020 209998 HAZEL SITZ REFUND: "SONGS OF NEIL SEDAKA" - SR CENTER 64.00 04/14/2020 209999 HEARTLAND AG SYSTEMS CLAMPS - WWTP 23.00 04/14/2020 210000 HILLYARD/ HUTCHINSON OPERATING SUPPLIES -VARIOUS DEPTS 1,595.77 04/14/2020 210001 HJERPE CONTRACTING REPAIR BROKEN WATER MAIN ON LAKEVIEW DR- WATER 2,917.50 04/14/2020 210002 HOMETOWN SPORTS & APPAREL HFSA SHOW SHIRTS - ARENA 240.00 04/14/2020 210003 HUNTER PETERSON REFUND: CANCELLED DUE TO COVID-19 - REC 110.00 04/14/2020 210004 HUTCHFIELD SERVICES INC APRILJANITORIALSERVICES - HATS 1,415.00 04/14/2020 210005 HUTCHINSON CHAMBER & TOURISM FEBRUARY 2020 LODGING TAX 6,381.75 04/14/2020 210006 HUTCHINSON CO-OP FUEL - VARIOUS DEPTS 5,568.12 04/14/2020 210007 HUTCHINSON FIGURE SKATING ASSOC JAN & FEB SKATING INSTRUCTION -ARENA 4,359.56 04/14/2020 210008 HUTCHINSON HEALTH CARE APR 2020 CAM - EVENT CENTER 2,361.67 04/14/2020 210009 HUTCHINSON HRA HRA LOAN SARA HEIDEBRINK 242.76 04/14/2020 210010 HUTCHINSON LEADER MARCH ADVERTISING - LIQUOR HUTCH 814.00 04/14/2020 210011 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES -VARIOUS DEPTS 763.19 04/14/2020 210012 HUTCHINSON WHOLESALE #1552 FUEL FILTERS - PARKS 20.73 04/14/2020 210013 HUTCHINSON WHOLESALE #2520 VARIOUS SUPPLIES - FIRE DEPT 184.39 04/14/2020 210014 HUTCHINSON, CITY OF STORM DRAINAGE 2/1- 2/29'20 6,491.25 04/14/2020 210015 IDEAL SERVICE INC SERVICE PUMPS 2 & 4 - WWTP 910.00 04/14/2020 210016 INDUSTRIAL PNEUMATIC SYSTEMS LINE FILTER ELEMENTS - WATER 574.31 04/14/2020 210017 INGSTAD BROADCASTING KDUZ: ADVERTISING - LIQUOR HUTCH 273.00 04/14/2020 210018 INSELMANN, ERIC REIMB: SAFETY FOOTWEAR 175.00 04/14/2020 210019 INTERSTATE BATTERY SYSTEM MINNEAPOL SUPPLIES- HATS 604.35 04/14/2020 210020 INTERSTATE POWER COMPANIES INC WRAPPED BELTS- BAGGER PARTS -COMPOST 546.66 04/14/2020 210021 J&L INDUSTRIAL SUPPLY DIG CLAMP METER- WWTP 174.20 04/14/2020 210022 JACQUI FIELD REFUND: DRIVER EDUCATION OVERPAYMENT-COMM ED 99.00 04/14/2020 210023 JAIME BROLL REFUND: CANCELLED DUE TO COVID-19 - REC 45.00 04/14/2020 210024 JAMEASHIA NWANKWO REFUND: CANCELLED DUE TO COVID-19 - REC 120.00 04/14/2020 210025 JAMIE BLUMHOEFER REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 210026 JAMIE BROLL REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 210027 JANE ORVIS REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 57.00 04/14/2020 210028 JAY MALONE MOTORS STREETS VEHICLE REPAIR 23.91 04/14/2020 1210029 IJENELLE STIRAS IREFUND - CANCELLED DUE TO COVID-19 - REC 55.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/25/20 - 4/14/20 Check Date ------------------------------------------------------------------------------------------ 04/14/2020 Check 210030 Vendor Name JENNIFER HANSON Description -------------------------------------------------------------------------------------- REFUND: CANCELLED DUE TO COVID-19 - REC Amount --------------------- 30.00 04/14/2020 210031 JENNY YATES REFUND: CANCELLED DUE TO COVID-19 - REC 45.00 04/14/2020 210032 JEREMY POWELL REIMB: MATERIALS PURCHASED FOR ICE SHOW 358.05 04/14/2020 210033 JESSICA DOCKEN REFUND: CANCELLED DUE TO COVID-19 - ECFE 36.00 04/14/2020 210034 JESSICA DRAGT REFUND: CANCELLED DUE TO COVID-19 - 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POLICE 2,722.40 04/14/2020 2.09863 ALPHA WIRELESS _ APRIL MAINTENANCE ON RADIO EQUIP -POLICE 794.75 04/14/2020 209864 ALYSSA KURTH REFUND: CANCELLED DUE TO COVID-19 - REC T 30.00 04/14/2020 209865 AMANDA KRAJSA REFUND: CANCELLED DUE TO COVID-19 - ECFE 14.00 - - - .. ..... ..........- - - - - 04/14/2020 209866 AMANDA LANGINS REFUND: CANCELLED DUE TO COVID-19 - COMM EO _ 35._00 04/24/2020 1209867 AMANDA MAYLAND REFUND: CANCELLED DUE TO COVID-19 - REC 90.00 D4/14/2020 209868 AMBER ERICKSON RDVB:ICESHOWEXPENSES -ARENA 88.69 04/14/2020 209869 AMBER NISSEN REFUND: CANCELLED DUE TO COVID-19 - REC 105.00 04/14/2020 209870 AMERICAN BOTTLING CO MARCH COST OF GOODS SOLD - LIQUOR HUTCH_ 352.56 04/14/2020 209871 AMERIPRIDE SERVICES �3/23 CLEANING SERVICES - LIQUOR HUTCH 179.69 04/14/2020 209872 AMIE SCHMITZ REFUND: CANCELLED DUE TO COVID• 19 - REC 30.00 04/14/2020 209873 AMY ANDERSON REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 04/14/2020 1209874 AMY BUBOLTZ REFUND: CANCELLED DUE TO COVID-19 - REC 60.00 04/24/2020 209875 AMY KIRCHHOFF REFUND: CANCELLED DUE TO COVID-19 - 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REC 30.00 TC�R316, 3120 LAUNDRY SERVICES - EVENT CENTER _ 72.08 EEKSIDE FREIGHT TO MULTIPLE LOCATIONS ---- - -- - - -- +- 304.16 BAIL: K VOS - POLICE 150.00 1/11 - 1/18 COMM BLDG COURTS RENTAL_- REC I 140.00 ISCBA USER-MED EXAMS, CBC - FIRE DEPT 2,290.00 REFUND: CANCELLED DUE TO COVID-19 - REC 3_0.00 'REFUND: CANCELLED DUE TO COVID-19 REC rtAPRI-MAY 60.00 SERVICE - LIBRARY 188.83 REFUND- CANCELLED DUE TO COVID-19 - REC _ 45.00 REFUND: CANCELLED DUE TO COVID 19 - REC 30.00 REPAIR & MAINTSUPPLIES VARIOUS DEPTS 1,665.70 VOID - ,APRIL PHONE SERVICES- POLICE _ 30.00 .REFUND: CANCELLED DUE TO COVID 19 - REC _ 60.00 DISINFECTANT TOWELS, NON-ACID SOLUTION HATS 96.00 MARCH COST OF GOODS 50LD - LICIUO8 HUTCH 757.20 REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 HANDGUN PERMITS- POLICE 112.50 MN DWI 2020 UPDATE - LEGAL 58.50 WEST RIVER PARK 2020 LICENSE RENEWAL - PARKS 175.00 REVIEW & CLOSURE OF HOTEL SITE ENVIRONMENT CLEAN-UP -TIF 500.00 LAB SAMPLE TESTING - PW 895.60 REFUND: CANCELLED DUE TO COVID-19 - 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COMPOST OFFICE SUPPLIES - PARKS EQUIPMENT PARTS & REPAIRS- VARIOUS DEPTS IREFUND: CANCELLED DUE TO COVID-19 - REC .TURF MIX PW 189.95 128,00 400.00 483.50 3,014.25 60.00 - 20.00 74.76 4,874.78 7,117.32 44,706.56 1,345.09 31.74 330.40 30.00 791.00 REFUND: CANCELLED DUE TO COVID-19 61.00 MARCH COST OF GOODS SOLD - LIQUOR HUTCH 36.00 T-SHIRTS WITH LOGOS - STREETS 649.52 CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS Y 23,430.38 METAL FOR BLDG BOBCAT AUGER BIT HOLDERS - STREETS 19S.84 REIMB: MANKATO FIRE SCHOOL 30.00 REFUND: "SONGS OF NEIL SEDAKA" - SR CENTER 64.00 REFUND: "THE BiKINI'S" SHOW & MEAL - SR CENTER 242.00 FIRE RINGS - PARKS 746.00 �CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS I 21,710.00 REFUND: CANCELLED DUE TO COVID-19- COMM ED 40.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3125/20 - 4/14/20 04/14/2020 210161 RUNNING'S SUPPLY 04/14/2020 210162 RUT SCHWARZE 04/14/2020 210163 RUZSA, DON 04/14/2020 '210164 SAM ELBERT 04/14/2020 210165 5AMUEL KING 04/14/2020 210166 SANDRA DAMMA_N_ N 04/14/2020 210167 SANDY TRAXLER 04/14/2020 210168 SARA BROWN 04/14/2020 210169 SARA DRESSEL 04/14/2020 :210170 SARATHOD_E 04/14/2020 210171 SARA WILKE i 04/14/2020 1210172 SARAH HANNAH 04/14/2620 1210173 SARAH SKOOG 04/14/2020 210174_ SARAH SMITH 04/14/2020 210175 SARAH YERKS 04/14/2020 210176 SARGENT, DAN 04/14/2020 7_10177 SAVANAH SCHICKLING 04/14/2020 210178 SCHIROO ELECTRICAL REBUILDING INC 04/14/2020 210179 SCHLAUDERAFF IMPLEM ENT CO- 04/14/2020 210180 SCHMELINO, TYLER 04/14/2020 210181 5HARON HALEY 04/14/2020 �210182 SHARON MUMM 04/14/2020 1210183 SHERRI NOTERMANN 04/14/202D 210184 SHORT-ELLIOT-HENDRICKSON, INC 04/14/202D 21018S SHORT-ELLIOT-HENORICKSON, INC 04/14/202D :210186 -SO LU5LED 04/14/2020 210187 SOUTHERN WINE & SPIRITS OF MN 04/14/2020-210188 SPRING LAKE ENGINEERING 04/14/2020 210189 SRINIJALLA 04/14/2020 210190 STACEY SCHUMANN 04/14/2020 210191 STACY ANFINSON 04/14/2020 210192 STACY ZEMLICKA 04/14/2020 '210193 STANDARD PRINT]NG-N-MAILING 04/14/2020 210194 STAPLES ADVANTAGE 04/14/2020 210195 STEFANIE EWERT 04/14/2020 210196 STREiCHTRUCKING 04/14/2020 �210197 SUSAN GRIEP 04/14/2020 +210198 SUSANNA COVARRU BIAS 04/14/2020 210199 TAMI SCHWARZE 04/14/2020 r210200 TANYA BLACK 04/14/2020 1210201 TASC 04/14/2020 210202 TAYLOR, JEFF 04/14/2020 210203 TIFFANY BARNARD 04/14/2020 210204 TIFFANY HAAG 04/14/2020 210205 TIMOTHY SCHLUET ER 04/24/2020 210206 70WMASTER INC. 04/24/2020 210207 TRI COUNTY WATER 04/14/2020 '210208 TRI STATE BOBCAT 04/14/2020 210209 _UNIQUE PAVING MATERIALS 04/14/2020 210210 UNUM LIFE INSURANCE CO OF AMERICA 04/14/2020 210211VANESSA BETKER _ 04/14/2020 210212 VER-TECH SOLUTIONS & SERVICES 04/14/2020 210213 VERI2ON CONNECT NWF, INC. 04/24/2020 210214 VESSCO INC O4/14/2020 t210215 VIKING BEER 04/14/2020 210216 VIKINGCOCACOLA 04/14/2020 210217 VIKING SIGNS & GRAPHICS INC 04/14/2020 210218 VINOCOPIA INC 04/14/2020 210219 VIRGINIA KNICK 04/14/2020 210220 WASTE MANAGEMENT OF WI -MN 04/14/2020 210221 WATER CONSERVATION SERVICE INC 04/24/2020 210222 WELCOME NEIGHBOR 04/14/2020 21022-3 WENCKA550CIATES INC 04/14/2020 21-0224 WENDY FUHRMEISTER 04/14/2020 210225 WEST CENTRAL SHREDDING D4mription Amount -- -- -- -- -----A--IN--.---SUPPIIES-----------^--- ---- --' -' ^-- '- - --- . ---- --- REPAIR & M-VARIOUS DEPTS -- -- --' --3 907. 907.73 _ REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 57.00 UB refund for account: 3-120-0060.3.01 70.90 REFUND: CANCELLED DUE TO COVID-19 - COMM ED 35.00 REFUND: CLASS CANCELLED - ECFE 7.00 REFUND: "THE BIKINI'S" SHOW & 1MEAL SR CENTER 57.00 REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 121.D0 REFUND: CANCELLED DUE TO COVID-19 • REC _ 52.50 REFUND: CANCELLED DUE Tp COVID-19 REC 30.00 REFUND: CANCELLED DUE TO COVID-19 - REC 60,00 REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 SHELTER RENTAL REFUND - PARKS _ 50.0_0 'REFUND-. CANCELLED DUE TO COVID-19 - REC 30,00 REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 REIMB: MANKATO FIRE SCHOOL 104.76 REFUND: CANCELLED DUE TO COVID-19 - ECFE 7,00 REPAIR & SUPPLIES - STREETS VEHICLE 18_1,10 FILTERS - STREETS 104.00 REIMB: PD FOOTWEAR 169,99 .CAMPGROUND REFUND 6/14-6/21'20 PARKS 270.00 ''REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 121.00 (REFUND: "SONGS OF NEIL SEDAKA" - SR CENTER 64,00 'PROFESSIONAL SERVICES - VARIOUS DEPTS - - 3,031,42 PROFESSIONAL SERVICES - VARIOUS DEPTS 8,379.72 HIGH BAY LIGHTING FOR THE REC CENTER PROJECT 10,104.00 MARCH COST OF GOODS SOLD LIQUOR HUTCH 67,586.45 FEBRUARY SCADA SUPPORT - WWTP 845.00 REFUND CANCELLED DUE TO COVID-19 - REC T 60.00 REFUND_: CANCELLED DUE TO COVID-19 - REC 52,50 REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 POSTAGE & SUPPLIES - VARIOUS DEPTS i 720.18 .OFFICESUPPLIES VARIOUS DEPTS 400,14 �REFUND: CANCELLED DUE TO COVID 19 REC 30.00 .CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 5,880.00 REFUND; "THE BIKINI'S" SHOW & MEAL - SR CENTER 121.DO REFUND: CANCELLED DUE TO COVID-19- REC 45.00 REFUND: CANCELLED DUE TO COVID-19 - DEPOT RENTAL • PARKS 60.00 REFUND: CLASS CANCELLED - COMM ED 35.00 MAY FLEX ADMINISTRATIVE FEES 128,04 REIMB: SAFETY FOOTWEAR - AIRPORT 175.00 _REFUND: CLASS CANCELLED - ECFE 7,00 REFUND: CANCELLED DUE TO COVID-19 - ECFE _ 14.0_0 REFUND: CANCELLED DUE TO COVID-19 - REC _ 6D.00 HUB -ODOMETERS - STREETS 387.90 BOTTLE WATER DELIVERY POLICE 97,75 SKIDSTEER STUMP GRINDER PW 9,000.00 COLD MIX PAVING MATERIAL- STREETS 737,10 APRIL LIFE & LTD INSURANCE { 2,765.32 REFUND: CANCELLED DUE TO COVID-19 - REC 30-00 :.LEANING SUPPLIES, SANITIZER SR DINING 415,60 -EB PHONE SERVICES - STREETS 94-75 4UIPMENT PARTS - VARIOUS DEPTS 6,100.66 MARCH COST OF GOODS SOLD - LIQUOR HUTCH _.. 38,574.15 3 7 - MARCH COST OF GOODS SOLD - LIQUOR HUTCH 945.70 ENGINE 7 LOGOS STRIPING REPAIR • FIRE DEPT 360.00 MARCH COST OF GOODS SOLD - LIQUOR HUTCH 3,140,71 REFUND: CANCELLED DUE TO COVID-19 PARKS 70,00 3/1 - 3/15 RESIDENTIAL REFUSE & OTHER MISC DISPOSALS 61200.26 3/9 LEAK LOCATE @ 565 LAKEWOOD DR - WATER 499,96 NEW RESIDENT VISITS - LIQUOR HUTCH 60.00 SERVICES THRU 2/29/20: CAMPBELL & OTTER LAKE REST - STREETS 2,310.00 REFUND: "THE BIKINI'S" SHOW & MEAL - SR CENTER 57.00 - .3 SHREDDED CONSOLES - VARIOUS DEPTS 50.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/25/20 - 4/14/20 04/14/2020 +210226 WINE COMPANY, THE 04/14/2020 210227 WINE MERCHANTS INC 04/14/2020 210228 WOOD & RUE, PLLP 04/14/2020 .210229 YESSIKA GONZALEZ 04/14/2020 :210230 ZOLL MEDICAL CORPORATION Total - Check Register A Description MARCH COST OF GOODS SOLD - LIQUOR HUTCH MARCH COST OF GOODS SOLD - LIQUOR HUTCH ;TELEPHONE CONF FOR CASE -LEGAL ;REFUND: CANCELLED DUE TO COVID-19 - REC DEFIG ELECTRODES FOR AED'S - FIRE 999.48 880,10 36.25 30.00 236,96 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 3/25/20 - 4/14/20 Check Date ------------------- 04/14/2020 Check ------------- 209946 Vendor Name ----------------------------------------------------------- CROW RIVER GLASS INC. Description ------------------------------------------------------------------------------------ PLEXIGLASS SHIELDS ATCASH REGISTERS - LIQUOR HUTCH Amount --------------------- 737.20 Total - Check Register A $737.20 CHECK REGISTER 13 FOR CITY OF HUTCHI NSON CHECK RATE FROM 3/Z5/20 - 4/14/20 )ate Check Vendor Name DeStription Amount 2020 209931 CHAD CZMOWSKI REFUND: CANCELLED DUE TO COVID-19 - REC 30.00 2020 209946 CROW RIVER GLASS INC. PLE70GLASS SHIELDS AT CASH REGISTERS - LIQUOR HUTCH 737.20 Check Register A 767.20 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Labor Agreement between the City & Minnesota Public Employees Association Department: Administration LICENSE SECTION Meeting Date: 4/14/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached for your review and consideration is the 2020-2021 labor agreement/contract between the City of Hutchinson and the Minnesota Public Employees Association (MNPEA) that represents the Full Time Police Officers unit. Negotiations for this contract were held in August 2019 and March 2020. Mayor Forcier and Council member Christensen participated in the negotiation process as members of the group representing management. The City was represented by legal counsel from the Madden Galanter Hansen law firm. A tentative agreement was reached and ratified by the bargaining unit. The tentative agreement includes the following changes or additions from the contract in place through December 31, 2019: 1. A two-year term was agreed upon: January 1, 2020 - December 31, 2021. 2. Article 19 - Wages: It was agreed that the existing Pay for Performance Compensation System remains in effect. Effective the first day of the first pay period following 1/1/2020 there is a 2% adjustment to the pay grid (over the 2019 grid). There is a wage opening in 2020 for the adjustment to the pay grid. 3. A wage study for the City is anticipated to be completed in 2021. 4. A shift differential is established: Effective the first day of the first pay period following ratification, $0.50 per hour for all hours worked between9:00 p.m. and 7:00 a.m. 5. Article 12 Court Time is amended to add the following language: Employees shall be paid the two (2) hour minimum set forth herein if court is cancelled after 5:00 p.m. on the day before an employee is required to testify in court during off duty hours. 6. Article 11 Work Schedules and Overtime is amended and adds Article 11.9 as follows: If a special event is cancelled within 24 hours of the event start time, the employee shall be given the option of working the hours for which the employee was scheduled to work the special event overtime. BOARD ACTION REQUESTED: Consideration and approval of the collective bargaining agreement between the City of Hutchinson and MNPEA for the period of January 1, 2020 through December 31, 2021. Fiscal Impact: $ 10,000.00 Funding Source: General Fund Budget FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: AGREEMENT between THE CITY OF "[ITCH I NSON and MINNESOTA PUBLIC EMPLOYEES ASSOCIATION January 1, 24117 31120 to December 31, 2k"2021 TABLE OF CONTENTS Article I Purpose of Agreement..............................................................................................2 Article2 Recognition..............................................................................................................2 Article3 Definitions ................................................................................................................2 Article4 NoStrike..................................................................................................................3 Article5 Employer Authority .................................................................................................3 Article6 Union Security.........................................................................................................3 Article 7 Employee Rights— Grievance Procedure................................................................4 Article8 Savings Clause.........................................................................................................6 Article Seniority ... .............................................................................................................. 7-6 Article10 Discipline.................................................................................................................7 Article 1 1 Work Schedules and Overtime... .............................. ........ .............................. ...... 8 Article12 Court Time.............................................................................................................99 Article13 Insurance..... ............................................................................... ............................. 9 Article14 Uniforms..................................................................................................................9 Article15 Injury on Duty..........................................................................................................9 Article16 Holidays.................................................................................................................10 Article17 Vacations................................................................................................................10 Article 18 Sick Leave/Bereavement.......................................................................................10 Article19 Wages.....................................................................................................................10 Article 20 Field Training Officer............................................................................................I Article21 Waiver ................................................... ............. ................ ......................... ........... I l Article22 Duration ................................... ................................................... I I Memorandum of Agreement...............................................................................12 ARTICLE 1. PURPOSE OF AGREEMENT This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer, and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and collectively, the Parties. It is the intent and purpose of this Agreement to: 1.1 Assure sound and mutually beneficial working and economic relations between the Parties hereto; 1.2 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.3 Place in written form the Parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stac § 179A.12, subd, 10, of a bargaining unit certified by the Bureau of Mediation Services on October 23, 2012, BMS Case No. 13PCEOI28, and described as: All licensed essential employees within the rank of Police Officer employed by the City of Hutchinson Police Department, Hutchinson, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14, excluding supervisory employees, confidential employees, and all other employees of the Hutchinson Police Department. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 Union: Minnesota Public Employees Association. 3.2 Union Member: A member of the Minnesota Public Employees Association. 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The Hutchinson Police Department. 3.5 Employer: The City of Hutchinson. 3.6 Chief: The Chief of the Hutchinson Police Department. 3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees Association. 2 3.8 Overtime. Work performed at the express authorization of the Employer in excess of forty (40) hours per work week. 3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch hreak. 3.10 Rest Break: Periods during the scheduled shift during which the empioyec remains on continual duty and is responsible for assigned duties. 3,11 Lunch Break: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4. NO STRIKE 4.1 The Union and employees covered by this Agreement agree that during the life of this Agreement they will not cause, encourage, participate in or support any strike, slow -dawn or other interruption of or interference with the normal functions of the Employer. 4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject to disciplinary action up to and including discharge. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all employee, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE C. UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. Each month the Employer will send to the Union office (1) a written list of names of current bargaining unit members and the amount of dues and fair share fees withheld, and (b) a notice of new employees and those exiting the unit. 6.2 The Union may designate no more than two (2) employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or aItem ate. 6.3 The Employer shall make space available on the Employer bulletin board for posting Union notice(s) and announcement(s)_ 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. 6.5 Pursuant to the Minnesota Public Employment Labor Relations Act, the Union, as the exclusive representative, requires that Hutchinson Police Officers who are not members of the Union contribute a fair share fee to the Union for services rendered. Such fees shalt be deducted from the wages of nonmember Police Officers by the Employer and remitted as directed by the Union. For the terms of this Agreement, the fair share fee is $29.00 per month. ARTICLE 7. EMPLOYEE RIGHTS —GRIEVANCE PROCEDURE 7,1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement_ 7.2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representative of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when consistent with such employee's duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined in SectionT I, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present personally or through a Union representative such grievance in writing to the employee's supervisor as designated by the Employer. The employee's supervisor will meet with the employee to discuss the grievance and give a written answer to such Step i grievance within twenty-one (2 1 ) calendar days after the meeting. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing by the union setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union to the Police Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief, the aggrieved employee and the Union to discuss the grievance. The Police Chief shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Police Chiefs final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union to the City Administrator, and a meeting shall be scheduled as soon as practicable between the City Administrator, the aggrieved employee and the Union to discuss the grievance. The City Administrator shall give the Union the Employer's answer in writing within ten (10) calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to m ake decis ion s contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be home equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesse& if either party desires a verbatim record of the proceeding, it may cause such a record to be made, providing it pays For the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. if a grievance is not presented within the time limits set Forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof. within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as Civil Service, veterans preference or fair employment. if appealed to any procedure other than Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved employee shall indicate in writing which procedure is to be utilized - Step 4 of Article 7 or another appeal procedure - and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article 7. An employee pursuing a statutory remedy under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE 8. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a court or state or federal administrative agency of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9. SENIORITY 9.1 Seniority shall be determined by the employee's length of continuous employment as a Police Officer with the City of Hutchinson. Seniority shall not accrue during a period of layoff. 9.2 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee who has been laid off will be eligible for reinstatement for up to one year from the date of the employee's layoff An employee who is notified of recall shall report to work within two (2) weeks of such notice, unless a different time period is mutually agreed upon. ARTICLE 10. DISCIPLINE 10,1 The Employer will discipline employees who have completed the probationary period for just cause only. Discipline will be in one or more of the following forms: a. Oral reprimand; b. Written reprimand; C. Suspension; d. Demotion; or C. Discharge. 10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed through the grievance procedure as contained in Article 7 of this Agreement, subject to the limitations set forth in Article 7.7, Choice of Remedy. 10.3 Oral reprimands will not be placed in an employee's personnel file and the Police Department Administration will document only the date, the existence of the oral reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimand and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.6 An employee who is questioned by the Employer about a matter the employee reasonably believes may lead to his/her discipline shall have the right to request Union representation. 10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance procedure under Article 7. ARTICLE 11. WORK SCHEDULES AND OVERTIME L I The Employer is the sole authority in establishing work schedules. 1 1.2 This Article shall not be construed to provide a guarantee of the minimum or maximum number of hours of work per day or per week. 11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-112) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day work period. The Employer may modify an employee's work schedule during the week to provide offsetting time off for time worked over a shift or to minimize overtime but in a manner that considers work requirements, the employee's preference, and safety. Paid sick leave is included as "hours worked" for purposes of calculating overtime. 11.4 All employees are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 11.5 Overtime will be calculated to the nearest fifteen (15) minutes. 11,6 Employees must receive prior authorization from the Employer's designated representative before working any overtime, except in cases of emergency or required duty related extension of shift. 11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of 80 hours, rather than receiving overtime pay, at the discretion of the department head. Compensatory time must be used no more than twelve (12) months from the time it is earned. Employees shall give advance notice to the department head of desired dates for use of compensatory time, and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department. Compensatory time may be used to bring total paid hours only up to 40 in a week. Employees shall be permitted to use earned timeoff and compensatory time in combination with vacation time subject to the discretionary approval of the City Administrator. 1 1.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for the same hours worked under any provision of this Agreement. 11,9 ifa s eoal even( is cancclied within 24 hours nl'the event start time the cm to ec sliall be given the option of work i� the hours For which the em�ae was scheduled to work the suecial event overtime. 11.10 EtTective first day of first pay period following ratification, a shift differential of $0.50* tFonna rodent: Left: 9% Hanging: 0_56 per hour shall be paid for all hours worked between 9:00p.nr. and 7:00 a.m. ARTICLE 12. COURT TIME Employees who are required to testify in court related to their work during off -duty hours shall receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article does not apply to an extension or early report to a regularly scheduled shift. If the employee is required to meet with the prosecuting attorney, the employee will receive pay at straight time provided the employee can adjust his/her shift. Employees shall be paid the two (2) hour nii.riimuna sct torah herein if court is cancelled after 5:00 p.m. on the day before an employee is required to testify in court during off duty hours. ARTICLE 13. INSURANCE 13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a health insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. 13.2 In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines for the Employer. 13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a dental insurance plan for eligible employees and their dependents. 13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage equivalent to one time the employee's annual pay up to a $50,000 maximum. 13.5 Long-term Disability Insurance. The Employer will pay the Full premium for the long- term disability insurance coverage for each employee. The cost of the premium is imputed as income to the employee and taxed accordingly. ARTICLE 14. UNIFORMS The Employer will provide approved uniform items at no cost to employees. In accordance with established procedures, the Employer will replace uniforms/equipment that has been worn out through normal use or damaged in the line of duty. ARTICLE 15. INJURY ON DUTY Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation leave, or compensatory time to make up the difference between the lost wage payment and regular gross wage as of the date of the injury. The total of the worker's compensation and any additional payment may not be greater than the employee's gross weekly wage at the time of the injury. The additional payment is not treated as taxable income for the employee, nor is the payment eligible for PERA contributions. ARTICLE 16. HOLIDAYS 16.1 The following calendar days, and such other days as the council may fix, are paid eight (8) hour holidays for full-time employees. When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. 1 New Year's Day 7 Veterans' Day 2 Martin Luther King Day 8 Thanksgiving Day 3 President's Day 9 Thanksgiving Friday 4 Memorial Day 10 Christmas Day 5 Independence Day 11 4-hour Individual Floating Holiday 6 Labor Day 16.2 Full-time employees who are not working rotating shifts and who are assigned by the Employer to work on a holiday shall be granted holiday pay. 16.3 Any employee who works a rotating shift shall receive 84 hours extra pay per year in lieu of holidays, with payment made in December. This payment shall be prorated for employees who are employed less than a full calendar year. ARTICLE 17. VACATIONS Vacation leave benefits shall be provided in accordance with the Vacation Leave With Pay policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2016. ARTICLE 18. SICK LEAVE/BEREAVEMENT Sick leave and bereavement leave shall be provided in accordance with the Sick/Bereavement Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of July 2014. ARTICLE 19. WAGES For the term of this Agreement, compensation will be administered in accordance with the City of Hutchinson Compensation Plan. IF the City plans to modify the Merit Increase Guide for Open Salary Ranges, the City will meet and confer with the Union. ff-the-C-ity-plansto*M-4*ereas"lie Hu4eh4nsen Ray -Grid in -2018 or 21019 There shall be a 2.0% adjustment to the Pay Grid effective the first day of the first pay period following January 1, 2020. Tthe parties agree to reopen the Wage Article for negotiations regarding Ad justments to the Pay Grid for. 2021.dtat-�ear{s]. Employees who terminate employment prior to the date this Agreement is ratified by both parties shall not be eligible for retroactive wage increases provided in accordance with this Article. All employees to be eligible for all increases regardless of whether discipline has been imposed. ARTICLE 20. FIELD TRAINING OFFICER 10 Effective the first day of the first payroll period following ratification, an employee, who is specifically assigned by a supervisor as a Field Training Officer (FTO), shall receive one dollar ($1.00) per hour for all hours the employee performs FTO duties. ARTICLE 21. WAIVER 20A Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 20.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement or with respect to any term and condition which may not have been within the knowledge or contemplation of either or both parties at the time this Agreement was negotiated or executed. ARTICLE 22. DURATION This Agreement shall be effective as of January 1, 24P2020, except as herein noted, and shall remain in full force and effect until December 31, 204-92021. In witness whereof, the parties hereto have executed this Agreement on the day of , 204-72020. CITY OF HUTCHINSON MINNESOTA PUBLIC EMPLOYEES ASSOCIATION MEMORANDUM OF AGREEMENT This Memorandum of agreement is entered into between the City of Hutchinson (hereafter "City") and MNPEA (hereafter "Union") representing the Police Officers. WHEREAS, the City has determined to allow employees to bid shifts on a seniority basis; and WHEREAS, the Union has sought to memorialize this procedure. NOW THEREFORE, the City and the Union agree as follows: 1. The City shall allow employees to bid shifts on a seniority basis. 2. The City retains the discretion and managerial right to assign employees to shins to meet its organizational needs. 3. This Memorandum of Agreement shall sunset and expire upon expiration of the 2020- 202129-17-2019 collective bargaining agreement but may be renewed upon the agreement of both parties. 4. The parties shall meet and confer after March 1, 202148 to discuss seniority shift bidding. 5. This Memorandum of Agreement represents the complete and total agreement between parties regarding this matter. IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement on this day of , 202017. FOR THE CITY OF HUTCHINSON FOR NINPEA 12 AGREEMENT between THE CITY OF HUTCHINSON and MINNESOTA PUBLIC EMPLOYEES ASSOCIATION January 1, 2020 to December 31, 2021 TABLE OF CONTENTS Article 1 Purpose of Agreement..............................................................................................2 Article2 Recognition..............................................................................................................2 Article3 Definitions................................................................................................................2 Article4 No Strike..................................................................................................................3 Article5 Employer Authority.................................................................................................3 Article6 Union Security.........................................................................................................3 Article 7 Employee Rights — Grievance Procedure................................................................4 Article8 Savings Clause.........................................................................................................6 Article9 Seniority...................................................................................................................6 Article10 Discipline.................................................................................................................7 Article 11 Work Schedules and Overtime................................................................................8 Article12 Court Time...............................................................................................................9 Article13 Insurance..................................................................................................................9 Article14 Liniforms..................................................................................................................9 Article15 Injury on Duty..........................................................................................................9 Article16 Holidays.................................................................................................................10 Article17 Vacations................................................................................................................10 Article IS Sick Leave/Bereavement.......................................................................................10 Article19 Wages.....................................................................................................................10 Article 20 Field Training Officer............................................................................................11 Article21 Waiver....................................................................................................................I I Article22 Duration......................................................................................I I Memorandum of Agreement...............................................................................12 1 ARTICLE 1. PURPOSE OF AGREEMENT This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer, and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and collectively, the Parties. It is the intent and purpose of this Agreement to: 1.1 Assure sound and mutually beneficial working and economic relations between the Parties hereto; 1.2 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.3 Place in written form the Parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat. § 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on October 23, 2012, BMS Case No. 13PCE0128, and described as: All licensed essential employees within the rank of Police Officer employed by the City of Hutchinson Police Department, Hutchinson, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14, excluding supervisory employees, confidential employees, and all other employees of the Hutchinson Police Department. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 Union: Minnesota Public Employees Association. 32 Union Member: A member of the Minnesota Public Employees Association. 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The Hutchinson Police Department. 3.5 Employer: The City of Hutchinson. 3.6 Chief: The Chief of the Hutchinson Police Department. 3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees Association. 2 3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty (40) hours per work week. 3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break. 3.10 Rest Break: Periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 Lunch Break: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4. NO STRIKE 4.1 The Union and employees covered by this Agreement agree that during the life of this Agreement they will not cause, encourage, participate in or support any strike, slow -down or other interruption of or interference with the normal functions of the Employer. 4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject to disciplinary action up to and including discharge. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all employee, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6. UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. Each month the Employer will send to the Union office 41 (1) a written list of names of current bargaining unit members and the amount of dues and fair share fees withheld, and (b) a notice of new employees and those exiting the unit. 6.2 The Union may designate no more than two (2) employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the Employer bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. 6.5 Pursuant to the Minnesota Public Employment Labor Relations Act, the Union, as the exclusive representative, requires that Hutchinson Police Officers who are not members of the Union contribute a fair share fee to the Union for services rendered. Such fees shall be deducted from the wages of nonmember Police Officers by the Employer and remitted as directed by the Union. For the terms of this Agreement, the fair share fee is $29.00 per month. ARTICLE 7. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representative of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when consistent with such employee's duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined in Section7.1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (2 1 ) calendar days after such alleged violation has occurred, present personally or through a Union representative such grievance in writing 4 to the employee's supervisor as designated by the Employer. The employee's supervisor will meet with the employee to discuss the grievance and give a written answer to such Step 1 grievance within twenty-one (21) calendar days after the meeting. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing by the union setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union to the Police Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief, the aggrieved employee and the Union to discuss the grievance. The Police Chief shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Police Chief s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union to the City Administrator, and a meeting shall be scheduled as soon as practicable between the City Administrator, the aggrieved employee and the Union to discuss the grievance. The City Administrator shall give the Union the Employer's answer in writing within ten (10) calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an 5 extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesses. If either party desires a verbatim record of the proceeding, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as Civil Service, veterans preference or fair employment. If appealed to any procedure other than Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved employee shall indicate in writing which procedure is to be utilized — Step 4 of Article 7 or another appeal procedure — and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article 7. An employee pursuing a statutory remedy under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE S. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a court or state or federal administrative agency of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9. SENIORITY 9.1 Seniority shall be determined by the employee's length of continuous employment as a Police Officer with the City of Hutchinson. Seniority shall not accrue during a period of layoff. rol 9.2 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee who has been laid off will be eligible for reinstatement for up to one year from the date of the employee's layoff. An employee who is notified of recall shall report to work within two (2) weeks of such notice, unless a different time period is mutually agreed upon. ARTICLE 10. DISCIPLINE 10.1 The Employer will discipline employees who have completed the probationary period for just cause only. Discipline will be in one or more of the following forms: a. Oral reprimand; b. Written reprimand; C. Suspension; d. Demotion; or e. Discharge. 10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed through the grievance procedure as contained in Article 7 of this Agreement, subject to the limitations set forth in Article 7.7, Choice of Remedy. 10.3 Oral reprimands will not be placed in an employee's personnel file and the Police Department Administration will document only the date, the existence of the oral reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimand and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.6 An employee who is questioned by the Employer about a matter the employee reasonably believes may lead to his/her discipline shall have the right to request Union representation. 10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance procedure under Article 7. 7 ARTICLE 11. WORK SCHEDULES AND OVERTIME 11.1 The Employer is the sole authority in establishing work schedules. 11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum number of hours of work per day or per week. 11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-112) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day work period. The Employer may modify an employee's work schedule during the week to provide offsetting time off for time worked over a shift or to minimize overtime but in a manner that considers work requirements, the employee's preference, and safety. Paid sick leave is included as "hours worked" for purposes of calculating overtime. 11.4 All employees are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work Overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 11.5 Overtime will be calculated to the nearest fifteen (15) minutes. 11.6 Employees must receive prior authorization from the Employer's designated representative before working any overtime, except in cases of emergency or required duty related extension of shift. 11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of 80 hours, rather than receiving overtime pay, at the discretion of the department head. Compensatory time must be used no more than twelve (12) months from the time it is earned. Employees shall give advance notice to the department head of desired dates for use of compensatory time, and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department. Compensatory time may be used to bring total paid hours only up to 40 in a week. Employees shall be permitted to use earned time off and compensatory time in combination with vacation time subject to the discretionary approval of the City Administrator. 11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for the same hours worked under any provision of this Agreement. 11.9 If a special event is cancelled within 24 hours of the event start time, the employee shall be given the option of working the hours for which the employee was scheduled to work the special event overtime. 11.10 Effective first day of first pay period following ratification, a shift differential of $0.50 per hour shall be paid for all hours worked between 9:00 p.m. and 7:00 a.m. 8 ARTICLE 12. COURT TIME Employees who are required to testify in court related to their work during off -duty hours shall receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article does not apply to an extension or early report to a regularly scheduled shift. If the employee is required to meet with the prosecuting attorney, the employee will receive pay at straight time provided the employee can adjust his/her shift. Employees shall be paid the two (2) hour minimum set forth herein if court is cancelled after 5:00 p.m. on the day before an employee is required to testify in court during off duty hours. ARTICLE 13. INSURANCE 13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a health insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. 13.2 In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines for the Employer. 13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a dental insurance plan for eligible employees and their dependents. 13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage equivalent to one time the employee's annual pay up to a $50,000 maximum. 13.5 Long-term Disability Insurance. The Employer will pay the full premium for the long- term disability insurance coverage for each employee. The cost of the premium is imputed as income to the employee and taxed accordingly. ARTICLE 14. UNIFORMS The Employer will provide approved uniform items at no cost to employees. In accordance with established procedures, the Employer will replace uniforms/equipment that has been wom out through normal use or damaged in the line of duty. ARTICLE 15. INJURY ON DUTY Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation leave, or compensatory time to make up the difference between the lost wage payment and regular gross wage as of the date of the injury. The total of the worker's compensation and any additional 9 payment may not be greater than the employee's gross weekly wage at the time of the injury. The additional payment is not treated as taxable income for the employee, nor is the payment eligible for PERA contributions. ARTICLE 16. HOLIDAYS 16.1 The following calendar days, and such other days as the council may fix, are paid eight (8) hour holidays for full-time employees. When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. 1 New Year's Day 2 Martin Luther King Day 3 President's Day 4 Memorial Day 5 Independence Day 6 Labor Day 7 Veterans' Day 8 Thanksgiving Day 9 Thanksgiving Friday 10 Christmas Day 11 4-hour Individual Floating Holiday 16.2 Full-time employees who are not working rotating shims and who are assigned by the Employer to work on a holiday shall be granted holiday pay. 16.3 Any employee who works a rotating shift shall receive 84 hours extra pay per year in lieu of holidays, with payment made in December. This payment shall be prorated for employees who are employed less than a full calendar year. ARTICLE 17. VACATIONS Vacation leave benefits shall be provided in accordance with the Vacation Leave With Pay policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2016. ARTICLE 18. SICK LEAVE/BEREAVEMENT Sick leave and bereavement leave shall be provided in accordance with the Sick/Bereavement Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of July 2014. ARTICLE 19. WAGES For the term of this Agreement, compensation will be administered in accordance with the City of Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for Open Salary Ranges, the City will meet and confer with the Union. There shall be a 2.0% adjustment to the Pay Grid effective the first day of the first pay period following January 1, 2020. The parties agree to reopen the Wage Article for negotiations regarding adjustments to the Pay Grid for 2021. Employees who terminate employment prior to the date this Agreement is ratified by both parties shall not be eligible for retroactive wage increases provided in accordance with this Article. All employees to be eligible for all increases regardless of whether discipline has been imposed. 10 ARTICLE 20. FIELD TRAINING OFFICER Effective the first day of the first payroll period following ratification, an employee, who is specifically assigned by a supervisor as a Field Training Officer (FTO), shall receive one dollar ($1.00) per hour for all hours the employee performs FTO duties. ARTICLE 21. WAIVER 20.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 20.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement or with respect to any term and condition which may not have been within the knowledge or contemplation of either or both parties at the time this Agreement was negotiated or executed. ARTICLE 22. DURATION This Agreement shall be effective as of January 1, 2020, except as herein noted, and shall remain in full force and effect until December 31, 2021. In witness whereof, the parties hereto have executed this Agreement on the day of , 2020. CITY OF HUTCHINSON MINNESOTA PUBLIC EMPLOYEES ASSOCIATION 11 MEMORANDUM OF AGREEMENT This Memorandum of agreement is entered into between the City of Hutchinson (hereafter "City") and MNPEA (hereafter "Union") representing the Police Officers. WHEREAS, the City has determined to allow employees to bid shifts on a seniority basis; and WHEREAS, the Union has sought to memorialize this procedure. NOW THEREFORE, the City and the Union agree as follows: 1. The City shall allow employees to bid shifts on a seniority basis. 2. The City retains the discretion and managerial right to assign employees to shifts to meet its organizational needs. 3. This Memorandum of Agreement shall sunset and expire upon expiration of the 2020- 2021 collective bargaining agreement but may be renewed upon the agreement of both parties. 4. The parties shall meet and confer after March 1, 2021 to discuss seniority shift bidding. 5. This Memorandum of Agreement represents the complete and total agreement between parties regarding this matter. IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement on this day of , 2020. FOR THE CITY OF HUTCHINSON FOR MNPEA 12 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Consideration of First Reading of Ordinance Exemption No. 20-812 Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff recently received a request from the general contractor for MnDOT's TH15/Main Reconstruction & Overlay/ADA project (Letting No. 1/Project No. 20-01) to revise our City noise ordinance requirements (specifically, Saturday 9:00 AM start time revised to 7:00 AM similar to weekdays) for all weekends during the 2020 construction season. Also, the Contractor has requested that concrete pavement joint sawing be exempt from the noise ordinance (typically, would occur during the very early morning hours following the prior day's paving) with proper notice being provided to adjacent property/business owners. Please note that this project is scheduled to be completed by October 30, 2020. City staff believes that this is a reasonable request and feels that the extended working hours will hopefully ensure that the City specified construction completion dates are achieved by the contractor. BOARD ACTION REQUESTED: Approval of City Ordinance No. 20-812 First Reading Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO.20-812 AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE TH15/MAIN RECONSTRUCTION & OVERLAY/ADA PROJECT (LI/P20-01) Findings of the City Council: That the TH15/Main Reconstruction & Overlay/ADA Project (L1/P19-01) is scheduled to be completed on or before October 30, 2020. In order to have the project completed in a timely manner and to hopefully eliminate delays and additional expenses, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours than permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the TH15/Main Reconstruction & Overlay/ADA project (L1/P19-01) from now through October 30, 2020, and that specifically construction activities will be allowed between the hours of 7:00 a.m. and 9:00 p.m. on Saturdays and for the purpose of concrete pavement joint sawing at any time (with proper notice) until the date noted above. Adopted by the City Council this 14th day of April 2020. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Ordinance 20-813 - Extending Emergency Declaration to 5-30-20 Department: Administration/Legal LICENSE SECTION Meeting Date: 4/14/2020 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As you remember, the City Council adopted the emergency ordinance concerning the COVID-19 pandemic at its March 24, 2020, meeting and that ordinance had an expiration date of April 24, 2020. With the Governor's recent extension of his "stay at home" order until early May, and the uncertainty of how the coronavirus may effect the City of Hutchinson, City staff is requesting that the Council extend the COVID-19 emergency declaration ordinance until May 30, 2020. Under the Hutchinson City Code, emergency ordinances are effective as soon as they are approved so no second reading is required. BOARD ACTION REQUESTED: Approval of Ordinance 20-813 extending the declaration of a local emergency until May 30, 2020. Fiscal Impact: $ 0.00 Funding Source: n/a FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: n/a Remaining Cost: $ 0.00 Funding Source: n/a ORDINANCE NUMBER 20-813 EXTENSION OF LOCAL EMERGENCY TO MAY 30, 2020 CITY OF HUTCHINSON, MINNESOTA WHEREAS, the Mayor of the City of Hutchinson, Minnesota (" Mayor") declared an emergency to exist in the City of Hutchinson, Minnesota, (" City") effective 5:08 PM on March 24, 2020, upon signing Declaration 2020 — 01 ("Declaration"); and, WHEREAS, Minnesota Statute Section 12.29 authorizes the Mayor to declare the existence of the emergency, invoke necessary portions of the Emergency Operations Plans and Pandemic Response Plan, and authorizes aid and services in accordance with inter urisdictional agreements. In order for the Declaration of the emergency to continue beyond three days the City Council of the City of Hutchinson, Minnesota ("City Council") must consent to the Declaration; and, WHEREAS, the City Council convened at its regular meeting of the City Council at 5:30 PM on March 24, 2020, and received emergency COVID-19 updates and considered formal action to consent to the Mayor's Declaration and related actions; and, WHEREAS, the City Council adopted Ordinance 20-811 consenting to the Mayor's Declaration of a local emergency on March 24, 2020; and, WHEREAS, Ordinance 20-811 is effective until April 23, 2020; and, WHEREAS, City Charter Section 3.06 allows the immediate adoption of an Ordinance when necessary for the immediate preservation of the public peace, health, morals, safety or welfare of the City; and WHEREAS, City Charter Section 3.05 waives the notice requirements prior to adopting an emergency Ordinance; and, WHEREAS, the City Council finds that the COVID-19 situation is an emergency and poses a threat to the health, safety, and welfare of the citizens of Hutchinson and may affect the provision and delivery of City services as result of the emergency; and, WHEREAS, the City Council finds that the emergency poses a risk to the public health of the community if not addressed; and, WHEREAS, the expiration date of Ordinance 20-811 is April 24, 2020, and the effects on the community and conditions which led to the original Emergency Declaration are expected to continue past that expiration date. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, DOES HEREBY ORDAIN: Section 1. The City continues to face a threat to public health resulting from the novel coronavirus and the resulting COVID-19 disease and pandemic. Section 2. This Ordinance hereby continues the operationalization of the City's Emergency Operation Plans and the Pandemic Response Plan invoked by Ordinance 20-811. Section 3. To the extent normal state laws and city policies and procedures impede an efficient response or compliance with the Federal and State directives and recommendations, the City Administrator, and the Emergency Operations Manager, and their designees are hereby authorized to suspend compliance with those laws, policies, and procedures as authorized by the Governor's Emergency Executive Order 20 — 01 and Minnesota Statutes Sections 12.32 and 12.37 as well as to execute any and all of the provisions of the Hutchinson Emergency Declaration, Ordinance 20-811. Section 4. This Ordinance authorizes all meetings of the City Council and city commissions, boards, authorities, and related subsidiary entities and committees to conduct their meetings by electronic means as authorized by Minnesota Statutes, Section 13D.021, and specifically authorizes telephonic meetings because such in —person meetings are not practical or prudent due to the COVID-19 health pandemic and related declared emergency so long as such meetings are consistent with the requirements of Minnesota Statutes Section 13D.021 until May 30, 2020, unless rescinded earlier by official action of the City Council. Section 5. This Ordinance was adopted by at least 4 members of the City Council as required by section 3.06 of the City Charter. Section 6. This Ordinance shall take effect immediately upon passage as permitted by section 3.09 of the City Charter. Section 7. The City Administrator is authorized and directed to file and to post notice of this Ordinance and any emergency regulations as authorized required by State law, City Charter, and City Code. Adopted this 14th day of April, 2020. Mayor Attest: City Administrator EDA Board Meeting Main Conference Room — Enterprise Center 11:30 AM Wednesday, February 26t", 2020 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager Call to Order Meeting called to order at 11:35 AM. II. Review Agenda III. Review Minutes Economic Development Authority Financial Summary as of January 2020 Operations Cash Available $119,083 Reserved $56,736 Unreserved $61,493 Economic Development Loan Fund Cash Available $65,380 Ashwill Industries Balance $6,568 Zephyr Wind Services $96,889 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise $283,146 Center Downtown Revolving Loan Fund Cash Available $562,100 Loans Receivable $349,559 Capital Assets $201,329 Total Assets $1,112,988 MIF Loan Fund Cash Available $2,624 MOXY Loan Receivable $15,716 Enterprise Center Fund Cash Available $25,478 SHOPKO TIF District (TIF 4-5) Cash Available $163,339 Interfund Loans Receivable $480,906 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $322,661 a. January 151" Finance Team meeting: b. M/S/P: Stearns, Czmowski to approve the minutes as written. Passed unanimously. c. January 22nd EDA Board Meeting M/S/P: Czmowski, Stearns to approve the minutes as written. Passed unanimously IV. Review of EDA Financial Statements A. 2019 Year-end (updated, semi-final) B. January 2020 Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) • $2,000 transferred from MIF Loan fund to the Hutchinson Enterprise Center for monument sign. • Redline Systems loan is paid off. • EDA is expected to end 2019 in the black. M/S/P: Vanderheiden, Christensen to approve the financial report as presented. Passed unanimously. V. Director's Report A Marketing Plan B Business Recruitment / Expansions C Uponor Street Project ($322,650) D FEMA Grant Application ($510,587) E Policy Manual F Strategic Plan G 2019 Annual Report H Janet Ady Corporate Site Selector Visit (April 1st) TigerMFG J Solar Project K SBDC Update VI. Spec Building Proposal. Facebook updates = 9 Twitter activity = 9 Website updates = 0 Social media has 336 likes on Facebook and 92 followers on Twitter. Staff updated the board on recent contacts and conversations. Check received for $322,650 for Technology Drive from DEED Application is at the Federal level (FEMA) for consideration, hoping to hear back from them within 8 weeks. Staff has been updating homeowners on progress of application as well. Compiled all EDA Program guidelines and rules into a manual. Staff currently writing, will send out for review in the next week and will aim for adopting in March 2020. Staff working on, will also send out for review soon and will approve next month Will give tour of HTI, CTE, and Hutchinson as a whole. Working with school to recruit students for next school year, goal is to launch in September of 2020 Meeting with Utilities later this week to discuss possible placements for the solar array. Jesse Boike with the SBDC will be attending a meeting in the near future to update the board on the Incubator tenants. ■ Systems West, builders from Litchfield, indicated they would like to move ahead with 30,000 sq.ft. building (or a larger building if a prospect company decides to expand in Hutchinson). ■ During discussion EDA Board indicated a desire that BOTH the front and back parking lots be paved. M/S/P: Czmowski, Vanderheiden to approve the negotiation of a development agreement with Systems West for a Spec Building in the Industrial Park. Passed unanimously. VII. Jorgenson Hotel Redevelopment (project overview & discussion) ■ A developer is purchasing the property and plans to remodel top two floors for event space. ■ Discussion of a downtown loan of up to $100,000 and a Redevelopment TIF District (if the project qualifies). ■ It was noted that efforts to complete the redevelopment of the property have been going on for decades. ■ Developer is currently working on putting together the rest of the Commercial Rehab loan application. Will bring to the EDA Board once application is submitted. Vill. Land Write -down Program Would we consider bringing this program back for smaller projects in which TIF or Tax Abatement will not work? ■ 1/3 of the lot price would be due at the time of sale with 2/3 forgiven over 10 years. ■ Program would be for projects that would not be a big producer of tax revenue (making TIF or Tax Abatement ineffective.) ■ Would allow us to offer an incentive that could push a project to be done. ■ Consensus of the EDA Board is to bring this option to prospective business. IX. Finance Team ■ Discussion on revision of term structure to be 1-year "trial' term and then reappointment to an open-ended, permanent term thereafter. ■ Reappointment of Ben King, Eric Lipke, Jack Daggett, & Josh Karg. M/S/P: Czmowski, Stearns to approve the revised term structure for the Finance Team and to reappoint Ben King, Eric Lipke, Jack Daggett, and Josh Karg to the Finance Team. Passed unanimously. X. Grant & Loan Program Applications — NONE XI. Other Business ■ Discussion on the addition of Promote County Economic Development to the annual work plan. ■ Janet Ady will be meeting with the County Commissioner to discuss Strategic Planning at the County level during her visit on April 1 st ■ Discussion on possible business buying the 1.79-acre lot across the road from Warrior Mfg. for a 2,800 sf building. Consensus of the EDA Board was to see if the company would be interested. XII. Set Next Meeting — 11:30 AM Wednesday, March 25t", 2020 XIII. Adjourn Meeting adjourned at 1:01 pm. M/S/P: Christensen, Czmowski to adjourn the meeting. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager