02-25-2020 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 25, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 4:00 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Mary Christensen and Dave Sebesta. Others present were Marc Sebora, City Attorney and Kent Exner,
City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Marc Sebora, Acting City Administrator/City Attorney, noted that a temporary liquor license
application submitted by the Hutchinson Jaycees will be added to the agenda for consideration. The
temporary liquor license is for an event the Jaycees are serving at on March 14, 2020. This item will
be added as Item 7(g). Mr. Sebora also noted that a revised letter has been distributed as it relates to
Item 7(e).
Motion by Christensen, second by Sebesta, to approve the agenda with the revisions noted. Motion
carried unanimously.
2. INVOCATION — Oak Heights Covenant Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15148 — Resolution Accepting Donation from Village Ranch to Hutchinson Fire
Department ($2000 for Gear Dryer Project)
Motion by Cook, second by Czmowski, to approve Resolution No. 15148. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 11, 2020
Motion by Sebesta, second by Christensen, to approve minutes as presented. Motion carried
unanimously.
CITY COUNCIL MINUTES February 25, 2020
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Short Term Gambling License to Shady Lane Sportsmen's
Club on June 19 & 20, 2020, at McLeod County Fairgrounds
(b) Consideration for Approval of Issuing Short Term Gambling License to Upper Midwest Allis
Chalmers Club from July 24 — 26, 2020, at McLeod County Fairgrounds
(c) Consideration for Approval of Authorizing Crow River Winery to Dispense Liquor at McLeod
County Fairgrounds on April 24 & 25, 2020 (Minted Patina Event) and August 15, 2020 (Minnesota
Garlic Festival)
(d) Consideration for Approval of Resolution No. 15150 — Resolution Adopting Findings of Fact and
Reasons for Approval of a Lot Split at 885 Hwy 7 West with Favorable Planning Commission
Recommendation
(e) Consideration for Approval of Letter of Support for New Century Academy
(f) Claims, Appropriations and Contract Payments
(g) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on
March 14, 2020, at McLeod County Fairgrounds
Item 7(e) was pulled for separate discussion.
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of
Item 7(e). Motion carried unanimously.
Item 7(e) had further discussion. Marc Sebora, City Attorney, explained that New Century
Academy (NCA) is requesting a letter of support from the City for an application they are making
to the USDA. The letter of support from the City would be to assist NCA on a financing
application that is being made to the USDA through their Rural Facilities program. A letter of
support from the local government unit is a requirement of the USDA application. Sebora
explained revised letter. NCA recently formed a related real estate holding company called New
Century Academy Affiliated Building Company. This real estate holding company will be utilizing
the proposed USDA loan to purchase their current facility at 950 School Road from their current
landlord. Mr. Sebora explained the revised letter of support that was distributed tonight clarifies
that New Century Academy Affiliated Building Company, on behalf of NCA, is filing the
application for financial assistance with the USDA.
Motion by Cook, second by Czmowski, to approve Item 7(e) as revised. Motion carried
unanimously.
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CITY COUNCIL MINUTES February 25, 2020
PUBLIC HEARINGS — NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
PLANNING/ZONINGBUILDING DEPARTMENT ANNUAL REPORT
Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum
provided a review of activities in 2019 for the planning/zoning/building department. Information
included in the presentation pertained to counts of building/plumbing/mechanical permits, annual
permits and valuation totals, new residential construction information and construction activity, new
housing starts, vacant lot information, planning commission/land use items and a report on the rental
inspection program. Lastly, Mr. Jochum provided a 2020 outlook and expected projects including
Marshall's, Prince of Peace Senior Housing, school district projects and continued residential
development.
Council Member Cook clarified that single family homes that are rental units are required to be
registered with the rental inspection program as well.
UNFINISHED BUSINESS
NEW BUSINESS
9. CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 15149 — RESOLUTION
SUPPORTING CAPITAL IMPROVEMENTS AND BETTERMENTS OF OTTER LAKE AND
CAMPBELL LAKE, THE SOUTH FORK OF THE CROW RIVER AND OTHER TRIBUTARIES
TO THE LAKES
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the Resolution
before the Council is to confirm the City's support for these improvements as the City is seeking state
bonding funds for the project. The language in the bonding bill has been revised from originally
proposed as it now recognizes the city's financial contribution to the project along with improvements
that have been made thus far. This Resolution is at the request of the Governor's office. Council
Member Cook suggested adding the cost value of the projects that have been done thus far to the
Resolution or perhaps simply attaching the bonding language to the Resolution and reference the
attachment. Council Member Cook also suggested sending a copy of the Resolution to the city's
state legislators as well as to the Governor's office.
Motion by Cook, second by Czmowski, to approve Resolution No. 15149. Motion carried
unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process iten2s.)
CITY COUNCIL MINUTES February 25, 2020
10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Library Board Minutes from December 16, 2019
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from January 21, 2020
c) Planning Commission Minutes from January 21, 2020
d) City of Hutchinson Financial Report and Investment Report for January 2020
(e) Planning/Zoning/Building Department Quarterly Report
MISCELLANEOUS
11. STAFF UPDATES
Tom Gifferson — Chief Gifferson acknowledged the high school wrestling team who has qualified for
the state tournament and will be leaving tomorrow afternoon.
John Paulson — Mr. Paulson noted that he is continuing to receive interest forms for those interested in
serving on the Sustainability Committee and will be coming forward to the Council soon to appoint all
five members.
Kent Exner — Mr. Exner acknowledged Tim Gratke, Water/Wastewater Supervisor, on presenting on the
issue of flushable wipes at the Capitol. He also noted that bids will be opened this week for the Main
Street/Hwy 15 project. MnDOT will formalize the bid acceptance within a few weeks of opening.
12. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook acknowledged the girls' high school hockey team who won
consolation championship at the state tournament last week.
Gary Forcier — Mayor Forcier congratulated all the winter high school teams who are participating
in or did participate in state tournaments this year: dance team, swim team, girls' hockey team, and
the wrestling team both team and individuals. The boys' hockey team is playing in the section final
game tomorrow night.
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 4:45 p.m. Motion carried unanimously.
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