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cp02-11-20HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 11, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Oak Heights Covenant Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 28, 2020 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short Term Gambling License to Minnesota Deer Hunter's Association on April 4, 2020 (b) Consideration for Approval of Issuing Short Term Gambling License to Hutchinson Rotary Foundation on April 17, 2020 (c) Consideration for Approval of City of Hutchinson Airport Hangar 91672 Lease Agreement (d) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE CITY COUNCIL AGENDA February 11, 2020 purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. FIRE DEPARTMENT ANNUAL REPORT UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY ISSUING TAXI LICENSE TO DAN HENNEGAR 10. APPROVE/DENY RESCHEDULING FERUARY 25, 2020, CITY COUNCIL MEETING GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) Hutchinson Utilities Commission Minutes from December 18, 2019 b) Motor Vehicle Department 2019 Recap MISCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JANUARY 28, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Mary Christensen and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hunter's Ridge Community Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to ailiate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15141 — Resolution Accepting $1000 Donation from Beverly Bonte (in honor of Dr. Brian Bonte to be dedicated to a paved trail from the Luce Line to the Law Enforcement Memorial Park) (b) Resolution No. 15142 — Resolution Accepting $2000 Donation from Village Ranch to Hutchinson Police Department (donation dedicated to tint meters and traffic safety vests) Motion by Czmowski, second by Sebesta, to approve Resolution Nos. 15141 and 15142. Chief Tom Gifferson explained that a tint meter tests the level of translucence of vehicle windows. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 14, 2020 (b) Summary of Closed Meeting Proceedings — City Administrator Annual Performance Review Session of January 14, 2020 Motion by Christensen, second by Cook, to approve the minutes as presented. Motion carried unanimously. CITY COUNCIL MINUTES January 28, 2020 CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Food Vendor License Renewal for Taqueria Del Buen Pastor (b) Consideration for Approval of Minnesota DNR Tree Species Diversification Grant Agreement (c) Consideration for Approval of Resolution No. 15147 - Resolution Appointing Election Judges for Presidential Nomination Primary Election (d) Consideration for Approval of Authorizing American Legion Post 96 to Conduct Off -Site Gambling at Peace Lutheran Church from February 10 — February 16, 2020 (e) Consideration for Approval of Resolution No. 15143 — Resolution Adopting Findings of Fact and Reasons for Approval of a Conditional Use Permit for an Outpatient Clinic for Mental Health Services at 225 and 227 3rd Avenue NW with Favorable Planning Commission Recommendation (f) Claims, Appropriations and Contract Payments — Register A Item 7(b) was pulled for separate discussion. Motion by Czmowski, second by Sebesta, to approve Consent Agenda I with the exception of Item 7(b). Motion carried unanimously. Item 7(b) had further discussion. Council Member Cook noted that the agreement says that 300 trees will be planted with 75% being in parks. Council Member Cook noted that last Spring diversification was discussed and he expressed that if the plantings are done as described in the agreement that the majority would be ash trees in the boulevards. He asked that a higher percentage be planted on the boulevards. Motion by Cook, second by Czmowski, to approve Item 7(b). Motion carried unanimously. APPROVAL OF CONSENT AGENDA 11 (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Christensen, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. MAIN STREET RECONSTRUCTION (LETTING NO. 1, PROJECT NO. 20-01) (a) Resolution No. 15144 - Resolution Ordering Improvement and Preparation of Plans and 2 CITY COUNCIL MINUTES January 28, 2020 Specifications (b) Resolution No. 15145 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a neighborhood meeting was held last May with property owners adjacent to the Main Street reconstruction project. Since that time, MnDOT staff has continued project engagement and outreach efforts with very limited feedback/questioning in regard to the City's proposed utility work and improvement special assessments. An estimated assessment amount has been provided to adjacent property owners and City staff is not aware of any major property owner concerns relative to the City's utility construction and project assessment approach. Mr. Exner explained the proposed project improvements, the water and sanitary sewer utility improvements, the hearing process, the proposed assessments and the schedule/construction items. The project is proposed to start in mid -April. The proposed roadway and utility reconstruction area runs from 5t' Avenue Southeast to 2" d Avenue Northwest. Mr. Exner also spoke about proposed south business district and downtown business district signage that will be presented to MnDOT for detour routes. Randy Anderson, 506 Main Street South, asked about a new sidewalk being put in when a new sidewalk was just put in not too long ago. Mr. Anderson asked if the infrastructure is really bad or if grant money was given for this project and money needs to be spent. Mr. Exner stated that the infrastructure does need to be improved and the underlaying roadway is in dire shape. Mr. Jaunich explained that a bad scenario would be if MnDOT improved the roadway and the City did nothing with infrastructure and then a few years down the road the City would have to tear up the new roadway to repair infrastructure. David Zachmeyer, 441 Main Street South, noted that the City project is $2.5 million and the assessable amount is $1 million. He asked how the assessable amount is arrived at. Mr. Exner explained that the assessment rates are based on lineal foot of frontage and diameters for water service and sanitary sewer service. Mr. Zachmeyer stated that his proposed assessment is approximately $8000 and he asked how that is expected to be paid. Mr. Exner explained that the assessment amount can be spread out over 10 years and put on the property's tax rolls. Bob Schlueter, 133 South Main Street, asked about existing services from the new stubs having options to be stubbed in to the buildings. Mr. Exner noted that the issue is older buildings and a very tight construction schedule therefore staff will not require that of property owners however property owners can work with a contractor to accomplish that and staff will help coordinate those efforts. Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve Resolution Nos. 15144 and 15145. Motion carried unanimously. COMMUNICATIONS RE UESTS AND PETITIONS (T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 10. CREEKSIDE ANNUAL REPORT Andy Kosek, Creekside General Manager, presented before the Council. Mr. Kosek provided an overview of 2019 for Creekside Soils. Mr. Kosek reviewed the purposes of the refuse fund and the compost fund. Mr. Kosek reviewed information pertaining to the bagging operation of Creekside. Topics to mention for the year include bagged sales being hindered in 2019 due to a wet year; bit - con sales far exceeding projections; hosting a MN GreenCorp member through August; an additional equipment operator was hired in April; new compost turner was purchased in May; and a re -design of WonderBlend logo and bags. Mr. Kosek also provided a budget comparison for 2018-2019. Mr. CITY COUNCIL MINUTES January 28, 2020 Kosek noted that goals set for 2020 include establishing a plan for the future of the source separated organics material processing and increase bagging line bags per hour production rates for soil products by 10% and mulch products by 5% through minimized downtime and machine innovations and upgrades. Discussion was held regarding holding an open house again and continuing public education. UNFINISHED BUSINESS 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 20-810 — AN ORDINANCE REPEALING CHAPTER I I I AND CHAPTER 123 OF THE HUTCHINSON CITY CODE Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that this is the second reading of the ordinance and no changes have been made since the first reading. These chapters are being proposed to be repealed due to a new chapter being adopted last year. Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance No. 20-810. Motion carried unanimously. NEW BUSINESS 12. APPROVE/DENY AWARDING BID FOR THE REC CENTER REROOF AND FAQADE PROJECT Mary Haugen, Operations and Facility Manager, presented before the Council. Mr. Haugen explained that bids were opened on January 16, 2020, for the Rec Center reroof and facade project. The City received six bids with the low bid coming in from APX Construction Group with a total project cost of $895,500 which includes bid alternate 91. Bid alternate #1 will simply change the exterior wall finish. The November estimate was $1,030,000 and when the project was bid out in May no bids were received. All of the lighting within the Rec Center will be replaced with LED lighting as part of this project. Council Member Cook asked for some clarifications on a letter written by the Project Manager and Construction Administrator from the architectural firm that is administering the project which relates to why some bidders did not provide pricing on alternates 93 and 94. Council Member Cook also expressed that the community has shown an interest in upgrading the Rec Center but the Council has not had serious discussions about doing so. He has concerns with doing a reroof/facade project if the Rec Center is in fact upgraded in the future. Council Member Cook Czmowski noted that if the Rec Center does have a serious upgrade, it most likely will not happen for 8-10 years. Council Member Czmowski, Council Member Christensen and Mayor Cook expressed that the City should maintain what they currently have. The architect noted that the new reroof has a warranty life of 30 years. Motion by Czmowski, second by Christensen, to approve awarding bid for the Rec Center reroof and facade project to APX Construction Group with bid alternate 91. Motion carried unanimously. .19 CITY COUNCIL MINUTES January 28, 2020 13. APPROVE/DENY AUTHORIZING ADVERTISEMENT FOR BIDS FOR REPLACEMENT OF COMPOST SCREENER AT CREEKSIDE Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that staff is intending to replace one of its compost screeners during the 2020 budget year. The replacement of this screener in 2020 has been scheduled in the Capital Improvement Plan for the last several years and has been approved by the Fleet Committee. Staff has budgeted $350,000 for the purchase of the machine. It is staff s intention to purchase the machine with cash on hand versus financing the purchase. Staff is requesting Council's approval to request bids from various dealers/manufacturers based on machine specifications which may include machine weight/size, engine/horsepower, screening drum size, conveyor width/length/stacking height, chassis/trailer requirements, safety devices/on-site training, warranties, service locations, various subsystem requirements and trade value of current machine. A request for approval to purchase will come before the Council after bids are received and have been reviewed by staff. Motion by Cook, second by Forcier, to authorize advertisement for bids for replacement of compost screener at Creekside. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 15146 — RESOLUTION APPROVING TH15/MA1N STREET PROJECT COOPERATIVE CONSTRUCTION AGREEMENT AND PRELIMINARY SCHEDULE "I" Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that MnDOT has provided a final cooperative construction agreement and Schedule "I" after much discussion back and forth. The agreement includes a pedestrian crossing at Echo Drive across Hwy 15 to Brown Street which the City is not in favor of as it is not going to be signed or striped. Motion by Czmowski, second by Christensen, to approve Resolution No. 15146 however formally stating that City officials are not in favor of the pedestrian crosswalk from Echo Drive to Brown Street due to safety concerns. Motion carried unanimously. Council Member Cook noted that the Public Arts Commission is holding off on submitting a grant application for the pillar project until knowing what the bids come in at. 15. APPROVE/DENY CITY CONTRIBUTION TO MCLEOD COUNTY' S NORTHEAST RING ROAD ALTERNATIVES STUDY PHASE 2 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the McLeod County Highway Department has completed the Hutchinson Northeast Ring Road Feasibility Study Phase 1 document. Per the McLeod County Board's direction, County staff has engaged SRF Consulting Group to formulate a NE Ring Road Alternatives Study Phase 2 engineering services proposal. The total estimated cost for this identified effort is $59,005. Similar to past area transportation study efforts, County representatives have requested that the City of Hutchinson participate in a cost -sharing arrangement. At this point, a City financial contribution of $15,000 has been discussed amongst staff members. Council Member Czmowski voiced some concerns with this study and this project. Motion by Cook, second by Sebesta, to approve City contribution to McLeod County's northeast ring road alternatives study phase 2. Motion carried unanimously. 5 CITY COUNCIL MINUTES January 28, 2020 GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Housing & Redevelopment Authority Board Minutes from December 17, 2019 b) Public Arts Commission Minutes from December 11, 2019 �c) City of Hutchinson Financial Report and Investment Report for December 2019 d) Economic Development Authority Board Minutes from December 19, 2019 (e) Planning Commission Minutes from August 20, 2019 NHSCELLANEOUS 17. STAFF UPDATES Tom Gifferson - Chief Gifferson spoke before the Council. Chief Gifferson spoke of the last snow emergency that was in place on January 18, 2020. He reminded motorists that the expectation is that vehicles stay off of the roadway until the snow emergency expires at 7:00 a.m. He also noted that February 7, 2020, is the deadline for accepting applications for those interested in taking part in the Citizens Police Academy. Kent Exner — Mr. Exner noted guidelines and procedures that MnDOT has in place for their projects and spoke of the good partnership the City has with area representatives. He also noted that information has been provided to staff on how to best position themselves for the Lakes/River Basing bonding request. Matt Jaunich — Mr. Jaunich noted that the marketing/branding consultant will be holding presentations this Thursday night at 6:00 .m. at the Event Center on the research they have conducted. Mr. Jaunich also noted that February 25 is caucus night and no public meetings can be held after 6:00 p.m. so the Council meeting will need to be rescheduled to a different time or a different date. Formal action will be taken at the next Council meeting on rescheduling the meeting. 18. COUNCIL/MAYOR UPDATE Dave Sebesta — Council Member Sebesta noted that Donn Winkler of the Mid Minnesota Development Commission is retiring after 33 years. Steve Cook — Council Member asked about financials within improvement projects. He also noted that the Sculpture Stroll call for art ends this Friday, January 31s . Lastly, Council Member Cook announced that he will be retiring from his profession this year and will not be running for re- election. Gary Forcier — Mayor Forcier reminded residents to check their roof vents and gas meter vents to ensure they are not blocked by snow/ice. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 8:00 p.m. Motion carried unanimously. IN HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Short -Term Gambling License - MN Deer Hunters' Association Department: Administration LICENSE SECTION Meeting Date: 2/11/2020 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Minnesota Deer Hunters Association has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 4, 2020. The event is being held at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Minnesota Deer Hunters Association on April 4, 2020, at McLeod County Fairgrounds. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: cft'J of 1 l t Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered A Short Term Date(s) Information Mon hlRa ear- Months Name Fee Ciro Ti ON $30.00 Phone Number I& a/--13 Al nt, V- Y ?- 2 Z17--- -�r1r-- 4 n Ni AI r Address where regul meeting are held City State Zip Federal or State ID: 2, -e3)j f _j Day and time of meetings? 4ERY E'f' Tu -�F,Q F �!9 CeA'lAt rN 71165 R /YI . , Is this organization organized under the laws of the State of Minnesota? U yes ❑ no How long has the organization been in existence? ,? 7yj?5'_ How may members in the organization?,3 What is the purpose of the organization? 65`TT-�'7'.�7�A(T ,Q,or ))C� j Dgr&&A17-,,h1a' In whose custody will organization records be kept? 32 o - H 9' 1- 2424 CE41- O L 4 L AI L)1lV AL) -Z- 9,3 -27 5 Name Phone Number Address City State Zip 11 Duly Authorized Officer of the Organization Information 11 True 22 • 5iir-- L�912W, 1A/ Residence Address City 120 -6 2 &-223 7 Phone Number Al w, r'' State Zip Date of Birth: 0 94Place of Birth: MR qJ S M Monihldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes no If yes, explain: City of Hutchinson Application for Gambling Devices License Page l of 3 Designated Gamblinu Manager (Qualified under Minnesota Statute §349 L 2-i y 69 Z � True Name Phone Number F�f `�_ b I�7AI_ 5-53 -5 S Residence Address City State Zip Date of Birth: U93 / 20 / % C)5) Place of Birth: I1 TC G i� AI Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes X no If yes, explain: How long have you been a member of the organization? 2�� Game Information Location =41 Name of locatio where game will be played Phone Number 40 C�FA/Tygy IIA E, .SGLr. Ail c#A1, Aly- Address of location w ere game will be played City State zip Date(s) and/or day(s) gambling devices will be used: 0 2 0 through AM AM Hours of the day gambling devices will be used: From —V a O pM To 0 PM Maximum number of player: 40 0 Will prizes be paid in money or merchandise? ❑ money 9 merchandise Will refreshments be served during the time the gambling devices will be used? 4 yes ❑ no MAoq` iN 5T. SP. i-r SP( If yes, will a charge be made for such refreshments? QI yes ❑ not Game Information Location #2 Name of location where game will be played Phone Number Address oflocation where game will be played City Slate Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City of Hutchinson Application far Gambling Devices License Page 3 of 3 Officers of the Organization (if necessary, list additional names on separate sheet) t,-)lP Nance Title 2 002,�- Aim -,5 S 3 S try Residence Address City State zip V')'I`611 V P Name Title Residence Address City State Zip St 5C/� %/ Name Title 46 "77 rch"i�snry ��tr_ 5.3-10 Residence Address City State zip Officers or Other Persons Paid for Services Information (i )" necessary, list additional nama4 on .separate sheet) Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address city State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager ryes ❑ no , Authorized Officer id yes ❑ no A Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. r.� - ( V Signature authorized officer of organizations Date .Signature ofgambling manager of organization Date Internal Use City Council ❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Short -Term Gambling License - Hutchinson Rotary Foundation Department: Administration LICENSE SECTION Meeting Date: 2/11/2020 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Rotary Foundation has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 17, 2020, at the Crow River Golf Club. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hutchinson Rotary Foundation on April 17, 2020. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City of l l l Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application T e Short Term Date(s) &J l� , b.A;l `r L , 3', � F'ee: $30,00 Month (Year—Moi h1Da (Year f Organization Information E�MA "58-gts� ame Phone Number /11-41 Address w ere rekular meeting are held City State Zip Federal or State ID: Day and time of meetings? I�t JR :1j d QjF'-� Is this organization organized under the law o the State of nnesota? Pk7yes ❑ no How long has the organization been in existence?r How may members in the organization? What is the purpose of the organization? 0141 It- Ce In whose custody will organization records foe kept? yl"a Number m Aa ��)Phone Address Ci State zip Duly Authorized Officer of the Organization Information -r1i -5S True Name Phone Number Residence Address City State Zip Date of Birth: lo� 1 2 1 ; Place of Birth: S Monthldaylyear City gate Have you ever been convicted of any crime other than a traffic offense? ❑ yes no If yes, explain: Qv ofliulchinson Applicalion for Garbling Devices License Page 2 of 3 11 lksianated Gambline Manager IOualifced under Minnesota Statute 049) Y Phone Number CGS �ffi'� n sw L_ Residence Address city State zip Date of Birth: q 1 1 19 g -?- Place of Birth: _ Monthldaylyear city State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 31110 If yes, explain: How long have you been a member of the organization? Game Information Location #1 Cxyw- Name of location where game will be pla.yed Phane Number ro)hrzJt� S4. -A) U �k 14r'n� A'k) Address of location where game will be played city State Zip Date(s) and/or day(s) gambling devices will be used: L through l` AM AM Hours of the day gambling devices will be used: From :?L: pp j!jq To It) .'I) C) Maximum number of player: Will prizes be paid in money or merchandise? I money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? yes ' ❑ no If yes, will a charge be made for such refreshments? 4 yes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City Slate Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? 0 yes ❑ no City of Hutchinson Appifeation for Gambling Derices License Page 3 of 3 I Officers of the Organization (if necessary, list additional names on separate sheet) Name Title �7 f1 oV1PY Aw-nv&— S L,0 M_ � �3 Residence Address City State Zip Title Name �� ++ ?�dC e&� i ne,4nJ-A, 4rQ6 ptx Residence Address City State zip Title Name NAnht;nJ 4iVw-el -&W W) Resident Address -"-�4AXVt City State zip Officers or Other Persons Paid for Services Information (ifnecessary, list additional names on separate sheet) Name Title Residence Address City State Zip Name Title Residence Address City State Zil) Name Title Residence Address Cit J State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 344)? Gambling Manager 8 yes ❑ no Authorized Officer dyes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relatin g —and will familiarize myself with -the contents thereof. ofcet• of organization of gambling manager of organization Use On I — Date 1 /,-7Y-L,-,> o Date City Council ❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Sale of Hangar #1672 Department: PW/Eng LICENSE SECTION Meeting Date: 2/11/2020 Application Complete N/A Contact: Kent Exner/John Olson Agenda Item Type: Presenter: Kent Exner/John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In 2005, RAM Buildings constructed a 50 x 48 private hangar at the Hutchinson Municipal Airport and subsequently transferred the lease to Curt Bradford. In 2016, Juli & Brent Neubarth purchased the hangar from Mr. Bradford. On January 27, 2020, Juli and Brent Neubarth sold the hangar to Jon Suedbeck and Becky Sued beck-Harbarth. The bill of sale of the private hangar is attached. Also, attached is a new lease agreement with Jon Suedbeck and Becky Sued beck-Harbarth. The lease document is attached. BOARD ACTION REQUESTED: Approve/deny lease agreement, assign Mayor Forcier and Administrator Jaunich as signatories to the lease agreement. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: LEASE AGREEMENT BETWEEN CITY OF HUTCHINSON AND Jonathan G. Suedbeck and Becky L. Suedbeck-Harbarth This agreement, made this _ day of 20_, by and between the CITY OF HUTCHINSON (the "City") and Jonathan G. Suedbeck and Beckly L. Sued beck-Harbarth (the "tenant"), is for the purpose of outlining the rights and responsibilities of the parties to this Agreement. The parties to this Agreement do agree as follows: 1. Lease of airport property: The tenant leases from the City a private hangar lot #1672, as described on a map available at the City Engineer's office. The lot is situated upon the Hutchinson Municipal Airport, Butler Field, an airport owned by the City. The lot is leased together with land and any improvements that may have been placed on it. The lot is described in an attachment to, and a part of, this Agreement. 2. Use of the airport: The tenant has the privilege of using public portions of the airport in common with other users. Use of the airport by the tenant is subject the rules and conditions as now exist or may be enacted in the future by the Federal, State or City governments. The tenant is subject to customary charges for such use as may be established from time to time by the Federal, State or City governments. 3. Term of this agreement: The term of this lease is fifty (50) years. The terms of this agreement begin the date on which this agreement has been signed and approved by the City Council. At the termination of this lease, if the tenant shall have desire to continue to have the above described premises, the tenant and City shall negotiate, in good faith, without obligating either party, to renew this lease at the same price or rent and upon the same terms and conditions as any person acting in good faith would offer to lease the above described premises. 4. Lease payments: The tenant agrees to pay to the City: Lease payments, based upon the current City fee schedule, calculated per building square foot, are payable annually, as determined by the outside dimensions of the hangar and required appurtenances, to the nearest one -foot. Lease payments are due on or before November 1 of each year. The City reserves the right to amend rates related to this lease no more than on a biennial basis. Rate revisions shall be reasonable and uniform as compared with other fees and rents charged at the City's airport. The City shall give rate revisions due regard to the value of the property leased, the improvements used, and the expense to the City of the tenant's operations. Biennial rate increases shall not exceed five percent (5%). Any rate revisions shall be adopted by the City Council. 5. Construction of private hangars on leased property: A) The tenant agrees that hangars shall be constructed at no cost to the City. In the event the tenant has not completed construction of the hangar on the leased premises within eighteen (18) months from the date of this agreement, the City may terminate the lease without further obligation to the tenant. B) Any hangar built upon leased property shall be constructed in compliance with applicable building codes. The hangar and any attachments and appurtenances thereto, excluding required apron, ramps, parking areas, and driveways up to and associated with the hangar, must be located entirely upon the leased premises. C) Tenants shall ensure hangars conform to design standards described by the City. These design standards may include, but are not limited to, color, style, size, signs and placards, and other aesthetic requirements; as well as engineering requirements including, placement of the hangar upon the lot, drainage considerations, apron or approach design standards, prescribed floor elevations, placement of utility services, and firewalls. Construction and significant improvements may not begin before receiving written authority from the City. D) The tenant shall obtain the necessary regulatory authority and permits from the City. All construction shall be in a good and workmanlike manner and shall be in compliance with codes, ordinances, and other regulations applicable to the City and Hutchinson Municipal Airport. E) Prior to construction of any hangar located on leased property, the tenant shall furnish to the City, for review and approval, the plans for the building, and provide the estimated cost of completing the building. The tenant shall provide the City with a letter of credit, bond or other security with a surety satisfactory to the City conditioned upon the commencement, completion of and payment for the construction of the building; and against loss or damage by reason of mechanics lien. The City may specify the acceptable type of surety. F) During construction of the hangar, the tenant and/or tenant's contractor shall provide a certificate of insurance showing liability limits in an amount acceptable to the City and shall name the City as an additional insured. The City must approve insurance coverage before construction begins. The tenant and/or tenant's contractor shall protect the City from liability to persons or property for damages arising out of the construction or customary use of the building prior to obtaining an occupancy permit from the City. During construction, minimum liability coverage shall be one million dollars ($1,000,000) per occurrence with one million dollars ($1,000,000) aggregate. G) Tenants shall pay the entire cost of such construction, and shall pay the entire cost of utility services and other services for the hangar. The tenant shall pay all site improvement costs not provided by the City, including but not limited to, filling, grading, gravel, bituminous, concrete, utility installations, and any other improvements required to properly place the hangar on the leased property. H) Tenant shall construct a parking facility of approximately ten (10) feet from the front of each end of the building in manner as prescribed by the City of Hutchinson. 1) If the tenant allows a mechanic's lien to attach to the premises, such attachment of lien shall constitute a default. Tenant may post a cash bond with the City pending resolution of a mechanic's lien dispute. 6. Use and maintenance of leased property: Tenants, at their own cost and expense, shall take good care of the leased property and any hangar placed thereon. A) Any hangar constructed shall be used primarily for the storage of registered and/or leased aircraft and for related aviation purposes. Approved uses of hangars include aircraft and aircraft parts storage. In addition to the aircraft stored, tenants may store no more than three non -aircraft personally owned motorized vehicles in hangars. Use of the hangar for purposes other than those described herein shall be described in writing and be approved by the City. Uses other than those described herein that are not approved by the City shall constitute a default on the tenant's part. B) Tenants shall keep and maintain the property in good order and repair and in a clean and neat condition. Tenants shall not permit any waste or nuisance on the leased property nor permit anything on the leased property to interfere with the rights of other tenants of the City or users of the airport. In the event the property is not properly maintained, the City may, after notifying the tenant, cause the property to be maintained. The costs of maintenance and an administrative fee will be billed to the tenant and become their responsibility. Unpaid billings may be certified to property taxes. C) Tenants may not store any property outside the building, except for property commonly stored outdoors, including but not limited to refuse containers, liquid petroleum tanks used for heating, etc., provided such property is properly secured. D) The cost for customary maintenance routinely performed by the City, related to areas affecting the value or use of leased properties are included in the lease costs charged for the property, including snow removal, grounds maintenance and maintenance of public apron areas. The City reserves the right to establish separate fees for these maintenance operations. E) The City performs snow removal throughout the City on a priority basis. The City reserves the right to perform snow removal functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, snow removal in front of hangars is the tenant's responsibility. The City is not required to perform any snow removal function on leased property, but may plow snow on or adjacent to leased properties to expedite other snow removal operations at the airport. F) Mowing and weed control immediately adjacent to the tenant's hangar are the tenant's responsibility. The City reserves the right to perform mowing and weed control functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. The City is not required to perform any mowing or weed control function on leased property, but may mow or perform weed control on or adjacent to leased properties to expedite other maintenance operations. G) The City shall establish the standards by which public apron, ramp areas, and other paved surfaces are maintained. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, the tenant is responsible for maintaining ramp areas and other paved surfaces immediately adjacent to the tenant's hangar. H) The tenant must allow the City to access to the hangar for the purpose of conducting inspections of the hangar to determine whether the tenant is complying with the provisions of this agreement. The occupant may be a party to any compliance inspection, and the City is required to notify the occupant, under Section 15 of this agreement, and make reasonable accommodation to the tenant before conducting compliance inspections. 7. Taxes, assessments, and other charges: A) In addition to other charges identified in this agreement, the tenant shall pay any taxes, assessments, licenses, fees, or other charges that may be levied or assessed upon the tenant's property or hangar or any activity of the tenant. Upon request by the City, the tenant shall provide proof of such payment. B) The tenant shall establish their own accounts for utilities, and pay all rates and charges for any utility used or consumed in connection with or in the leased property during the term of this agreement. Upon request by the City, the tenant shall provide proof of such payment. C) In the event the tenant fails to pay the lease payments, taxes, assessments, fees, or other charges due, the City shall notify the tenant of the default. If the tenant fails to cure such default, the City shall have the right to terminate this lease in accordance with section 8 of this Agreement. 8. Termination provisions: A) At the termination of this lease the tenant has the privilege of removing the hangar and associated properties placed upon the leased lot. The tenant shall obtain all required permits. The tenant shall have a period of ninety days (90 days) from the termination date to remove property. In the event the tenant cannot complete the removal within ninety days (90 days), the City may grant a reasonable extension of time, if the tenant can demonstrate the reasons for failure to remove property within the ninety -day (90 day) period are beyond the control of the tenant. If the tenant does not remove the property within the period granted by the City, the City shall retain ownership of remaining personal property for any municipal purpose or cause the personal property to be removed at the tenant's expense. B) If the leased premises becomes deserted, abandoned or vacated for a period of more than four (4) months, the City may terminate the lease. If the tenant's interest in the property is taken by process of law, the City may terminate the lease. If the buildings or properties on the premises are destroyed, the City or tenant shall have the right to terminate this agreement upon giving written notice, with response, to the other party. C) Should the tenant default in the performance of any terms, conditions or covenants of this agreement not otherwise specified, and should the default continue for a period of more than thirty (30) days after the City serves the tenant with written notice, the City may terminate the lease. Serving the tenant with written notice includes reasonable attempts by the City to contact the tenant, and may include use of certified mail with return receipt and/or personal service. This may be done with or without terminating this agreement and without prejudice to any other remedy for lease payments or breach of covenant. In any such event the City may terminate this agreement by giving written notice of the termination. The rights and remedies given to the City are, and shall be deemed to be, cumulative, and the exercise of one shall not be deemed to be an election excluding the exercise by the City at any other or different time of a different or inconsistent remedy. D) Should the leased property be declared condemned, either because the airport is closed to the public, or the property is needed for another municipal purpose, the City may reimburse the tenant for lease payments received in the preceding five (5) years. The City shall provide the tenant with at least ninety -days (90 days) notice of such action. 9.Liability provisions: A) The tenant agrees to defend, indemnify and hold harmless, including reasonable attorneys' fees, the City and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or for loss of or damage to property or injury to persons occurring on or about the above described premises arising out of or by reason of the execution or the performance of the services provided in accordance with this agreement. The City shall not be liable to any extent for, nor will the tenant make any claim against the City for or on account of any injury, loss or damage resulting from the tenant's property or use thereof, including any claims by third parties. B) The tenant shall obtain and keep current a liability insurance policy with the City as a named additional insured and shall be in a form acceptable to the City. Inability to keep adequate insurance coverage shall be considered a default. After construction, minimum liability coverage shall be one million dollars ($1,000,000) per occurrence with one million dollars ($1,000,000) aggregate for the premises where the aircraft is stored. C) The tenant shall obtain, and provide upon request verification of, all licensure requirements of the City of Hutchinson, State of Minnesota and/or the United States Government to legally comply with this agreement. 10. Transferring, subletting, selling: The tenant shall not transfer, sublet or sell any interest in this agreement or in the improvements located on the property without first obtaining the written consent of the City, which consent shall not be unreasonably withheld provided the proposed assignee, subtenant or purchaser can demonstrate the ability and sufficient business record that it can carry out the terms of this agreement and has not been in any situation or condition that the City finds objectionable. Failure to obtain written consent shall be sufficient grounds for terminating this agreement without obligation of the City to the tenant. 11. Amendments: This agreement shall not be amended except by written document signed by all parties to this agreement. 12. Discrimination provision: The tenant, in the use of the Hutchinson Municipal Airport, shall not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation, and the tenant further agrees to comply with any requirement made to enforce such regulation which may be demanded of the City by the United States Government under authority of said Part 21. 13. Laws, rules and regulations: The tenant shall abide by and conform with all laws, rules, and regulations, including future amendments thereto, controlling or in any manner affecting the tenant relative to the use or occupancy of the tenant. 14. Recording the Lease: The lease will be recorded at the McLeod County Recorder's Office, and such fees as are required shall be paid by the tenant. 15. Venue for causes of action: The laws of the State of Minnesota shall govern this lease and the venue for any causes of action shall be McLeod County, Minnesota. 16. Notices: All notices under this agreement shall be sent to the following addresses. Tenant is responsible for notifying the City of mailing address changes. City shall notify Tenant if the primary contact name changes. If to the City: City of Hutchinson Airport Manager Hutchinson Municipal Airport — Butler Field 111 Hassan St SE Hutchinson, MN 55350 John Olson (320) 234-4473 Tolson .ci.hutchinson.mn.us If to the tenant: Jonathan G. Suedbeck Becky L. Suedbeck Harbarth 47101 2501h St PO Box 794 Gaylord, MN 55334 CITY OF HUTCHINSON: By: Jon: (612) 518-0640 Becky: (612) 518-3013 sibleyelectrica-netscape.net Dated: (Gary Forcier, Mayor) Subscribed and sworn to before me this day of Notary Public of the State of Minnesota My commission expires: Attest: (Matthew Jaunich, City Administrator) Subscribed and sworn to before me this day of 12005 Notary Public of the State of Minnesota My commission expires: TENANT: By: By: Jonathan G. Suedbeck Becky L. Suedbeck Harbarth (Tenant) Dated: Subscribed and sworn to before me this day of Notary Public of the State of Minnesota My commission expires: and (Tenant) Dated: Subscribed and sworn to before me this day of Notary Public of the State of Minnesota My commission expires: The tenant is leasing Private Conventional General Aviation Hangar Lot, identified as 1672 Butler Field Dr SW, a private conventional general -aviation hangar lot identified by the City. Appurtenances required for utility provision shall be placed upon leased space in a manner consistent with existing regulations. THIS INSTRUMENT WAS DRAFTED BY: Marc A. Sebora Hutchinson City Attorney III Hassan St. SE Hutchinson, MN 55350 (320) 587-5151 Attorney ID # 0251239 Tax Statements for the real property described in this instrument should be sent to: Tenant BILL OF SALE It is hereby understood and agreed to that by their signature hereunder Juli Neubarth and Brent Neubarth transfers all right and interest in and to the following described property. One (1) Airport Hangar Building being a 50' x 48' Post Frame Building constructed on and located at the Hutchinson, Minnesota Municipal Airport having an address of 1672 Butler Field Drive SW, Hutchinson, Minnesota 55350. And; That the building is located on land legally described and attached hereto as Exhibit A. That the property has been sold and transferred this date to Jon Suedbeck and Becky Seudbeck Harbarth, for $74,900 and other good and valuable consideration, free and clear to any and all encumbrances. SELLER: Juli �Yubarth Gar STATE OF MINNESOTA ) ) SS COUNTY WnLl.t A ) This instrument was acknowledged before me this day of i NJuli Neu rt Notary Public 7 CAROL J. STARK Notary Public -Minnesota m' Commisslon MY Expires Jan 31, 2020 L:'' % SELLER: Brent Neubarth STATE OF MINNESOTA ) I ) SS 7 COUNTY OFOa o -a ) This instrument was acknowledged before me this J�day of e- b. 42 F By Brppt Neubao. /_ Notafy Public ��rsrrirrrtrrr r�firr�✓rtrtr rill.I✓Jrr.T.J.rlJr111Jtrl✓✓.!.l! �111 STATE OF MINNESOTA ) SS COUNTY OF R: This instrument was acknowledged before me this =day of By on Suedb ck. Not ry Public II BUYER: STATE OF MINNESOTA ) SS COUNTY OF This instrument was acknowledged before me this =day of By Pecky Seq beck Harbarth. JANET BETH BETSINGER Nota PUbIIC NOTARYPUBLIC- MINNESOTA :` MY COMMISSION EXPIRES 01/31/24 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 1/28/20 - 2/11/20 Check Date ------------------- 01/28/2020 Check ------------ 209172 Vendor Name ---------------------------------------------------------- SOUTH DAKOTA DEPT OF AGRICULTURE Description ------------------------------------------------------------------------------------- TONNAGE 2019 SEASON - CREEKSIDE Amount ------------------ 126.61 01/31/2020 EFT1137 EFTPS Payroll 1/12/20 - 1/25/20 72,789.29 01/31/2020 EFT1138 Child Support Payroll 1/12/20 - 1/25/20 593.01 01/31/2020 EFT1139 MN Dept of Revenue Payroll 1/12/20 - 1/25/20 13,848.36 01/31/2020 EFT1140 PERA Payroll 1/12/20 - 1/25/20 52,772.14 01/31/2020 EFT1141 TASC-Flex Payroll 1/12/20 - 1/25/20 1,679.56 01/31/2020 EFT1142 TASC-H S A Payroll 1/12/20 - 1/25/20 15,973.36 01/31/2020 EFT1143 ICMA Payroll 1/12/20 - 1/25/20 3,210.00 01/31/2020 EFT1144 VOYA Payroll 1/12/20 - 1/25/20 530.00 01/31/2020 EFT1145 MNDCP Payroll 1/12/20 - 1/25/20 350.00 01/31/2020 209173 HART Payroll 1/12/20 - 1/25/20 624.87 02/11/2020 209174 48FORTY SOLUTIONS, LLC PALLETS FOR CREEKSIDE PRODUCTION 4,972.44 02/11/2020 209175 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 609.35 02/11/2020 209176 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE 19.96 02/11/2020 209177 ACTIVE NETWORK LLC 11/1/19 - 10/31/20 MAXGALAXY SOFTWARE 12,600.00 02/11/2020 209178 ADVANCED HEALTH, SAFETY & SECURITY BULK SAMPLE TESTING - WWTP 50.00 02/11/2020 209179 ALLIED ELECTRONICS INC FAN HEATERS - WWTP 1,432.68 02/11/2020 209180 ALPHA WIRELESS FEBRUARY MAINT ON RADIO EQUIP 794.75 02/11/2020 209181 AMERICAN BOTTLING CO JANUARY COST OF GOODS - LIQUOR STORE 132.32 02/11/2020 209182 AMERIPRIDE SERVICES 1/27 CLEANING SERVICES- LIQUOR STORE 142.09 02/11/2020 209183 ANDERSON, MELINDA UB refund for account: 3-850-4550-5-00 165.82 02/11/2020 209184 ANIMAL MEDICAL CENTER ON CROW RIVER JANUARY SERVICES - DOG/CAT BOARDING 302.00 02/11/2020 209185 ARCTIC GLACIER USA INC. JANUARY COST OF GOODS- LIQUOR STORE 215.08 02/11/2020 209186 ARTISAN BEER COMPANY JANUARY COST OF GOODS - LIQUOR STORE 1,043.65 02/11/2020 209187 AUTO VALUE - GLENCOE REPAIR & MAINT SUPPLIES - HATS 102.84 02/11/2020 209188 B & C PLUMBING & HEATING INC REPAIRS ATSENIOR DINING & LIBRARY 788.42 02/11/2020 209189 BELLBOY CORP JANUARY COST OF GOODS - LIQUOR STORE 1,421.36 02/11/2020 209190 BERNICK'S JANUARY COST OF GOODS - LIQUOR STORE 310.13 02/11/2020 209191 BIG STATE INDUSTRIAL SUPPLY FIRSTAID, EYE CARE, BLOOD PROTECTION KITS 228.00 02/11/2020 209192 BOOTH, JANELL UB refund for account: 2-035-6330-0-00 32.74 02/11/2020 209193 BRANDON TIRE CO REPLACE 2 TIRES ON PARKS TRACTOR 588.26 02/11/2020 209194 BREAKTHRU BEVERAGE JANUARY COST OF GOODS - LIQUOR STORE 17,039.83 02/11/2020 209195 C & L DISTRIBUTING JANUARY COST OF GOODS - LIQUOR STORE 30,603.51 02/11/2020 209196 CARS ON PATROL SHOP LLC POLICE VEHICLE REPAIRS/TOWINGS 1,023.85 02/11/2020 209197 CARVER COUNTY COURT ADMIN BAIL: D DOMINQUEZ 500.00 02/11/2020 209198 CENTRAL HYDRAULICS VEHICLE REPAIRS - MULTIPLE DEPTS 477.74 02/11/2020 209199 CENTRAL MCGOWAN ACETYLENE, ARGON, OXYGEN - HATS 161.28 02/11/2020 209200 CINTAS CORPORATION MONTHLY CLEANING SERVICE - VARIOUS DEPTS 150.21 02/11/2020 209201 CODE PACK LLC PRINTER - CREEKSIDE 622.98 02/11/2020 209202 COLDSPRING ROSE NICHE FRONT- CEMETERY DRAWINGS 262.00 02/11/2020 209203 COOL AIR MECHANICAL INC RELIEF VALVE REPAIR - CIVIC ARENA 3,777.50 02/11/2020 209204 CORE & MAIN LP WATER METERS 947.95 02/11/2020 209205 CORNER POST EROSION CONTROL RAKE/HYDRO-SEEDING: JEFFERSON STAPTS BLVD 205.00 02/11/2020 209206 CROW RIVER AUTO & TRUCK REPAIR PATCHED TIRE ON PD VEHICLE 22.10 02/11/2020 209207 CROW RIVER GOLF CLUB 1/16/20 BANQUET - LIQUOR STORE 587.81 02/11/2020 209208 CUMMINS NPOWER LLC SERVICES PERFORMED FOR PD 3,178.04 02/11/2020 209209 DERO SURFACE MOUNT, PUMP HEAD, TOOLS FOR INSTALL - PARKS 1,217.00 02/11/2020 209210 DLT SOLUTIONS, LLC ANNUAL SOFTWARE RENEWAL 2,660.78 02/11/2020 209211 DM STAMPS & SPECIALITIES STAMPS FOR DMV EMPLOYEES 252.37 02/11/2020 209212 DONSKEY, JOEL UB refund for account: 3-115-9250-8-02 59.25 02/11/2020 209213 DRIVERS LICENSE GUIDE CO 2020 ID CHECKING GUIDE - DMV 29.95 02/11/2020 209214 DVS RENEWAL REGISTRATION RENEWAL -CITY VEHICLE 14.25 02/11/2020 209215 E2 ELECTRICAL SERVICES INC ELECTRICAL WORK - MULTIPLE DEPTS 714.70 02/11/2020 209216 ECOLAB PEST ELIMINATION 1/22 SERVICES AT CREEKSIDE & PD 232.10 02/11/2020 209217 EMERGENCY APPARATUS MAINT LADDER 1- REPAIR MASTER STREAM VALVE 1,994.01 02/11/2020 209218 ENGINEERING NEWS -RECORD 1 YEAR SUBSCRIPTION 111.00 02/11/2020 209219 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,157.94 02/11/2020 209220 FORESTEDGE WINERY JANUARY COST OF GOODS - LIQUOR STORE 378.00 02/11/2020 209221 FORESTRY SUPPLIERS INC REPAIR SUPPLIES - PARKS 135.49 02/11/2020 209222 FORKLIFTS OF MINNESOTA INC MAINTENANCE ON HATS & WTP FORKLIFTS 408.61 02/11/2020 209223 FOSTER MECHANICAL HVAC REPAIR AT CITY CENTER 152.50 02/11/2020 209224 FR SECURE LLC FACT SYSTEM - 3 YR ENGAGEMENT 10,972.50 02/11/2020 1209225 GAVIN, JANSSEN & STABENOW, LTD DECEMBER LEGAL SERVICES 3,300.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 1/28/20 - 2/11/20 Check Date ------------------- 02/11/2020 Check ------------ 209226 Vendor Name ---------------------------------------------------------- GEB ELECTRIC INC Description ------------------------------------------------------------------------------------- ELECTRICAL WORK AT CIVIC ARENA Amount ------------------ 1,737.00 02/11/2020 209227 GMS INDUSTRIAL SUPPLIES INC DRILL BITS- HATS 37.70 02/11/2020 209228 GOLDSTAR PRODUCTS INC ROCK SALT REMOVER - STREETS 1,476.40 02/11/2020 209229 GRAINGER REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 681.27 02/11/2020 209230 GRAUPMANN, STACY 1/21 DANCE - SR CENTER 100.00 02/11/2020 209231 GRIDOR CONSTRUCTION PYMT#2: WWTF DITCH AERATION PROJECT 7,770.00 02/11/2020 209232 HACH COMPANY LAB SUPPLIES AT WWTP 308.99 02/11/2020 209233 HANSEN GRAVEL INC. SNOW REMOVAL, DOZER @ BASS POND 4,418.50 02/11/2020 209234 HANSON & VASEK CONSTRUCTION 1/19 SNOW REMOVAL 720.00 02/11/2020 209235 HILLYARD/ HUTCHINSON MISC CLEANING SUPPLIES - MULTIPLE DEPTS 184.93 02/11/2020 209236 HJERPE CONTRACTING REPAIR WATER LEAK ON BARLEY ST 1,899.10 02/11/2020 209237 HOLT-PETERSON BUS 3/19/20 SR TOUR: RIVERSIDE INN & EV CENTER 645.00 02/11/2020 209238 HUTCHINSON CO-OP LP GAS, TIRE REPAIRS, DIESEL- MULTIPLE DEPTS 6,472.72 02/11/2020 209239 HUTCHINSON CONVENTION & VISITORS BU DECEMBER 2019 LODGING TAX 7,107.44 02/11/2020 209240 HUTCHINSON HEALTH EMPLOYEE TESTING 222.00 02/11/2020 209241 HUTCHINSON HEALTH CARE FEB 2020 CAM EVENT CENTER - NET OF CREDIT 1,127.47 02/11/2020 209242 HUTCHINSON LEADER JANUARY ADVERTISING & PUBLICATIONS 1,713.06 02/11/2020 209243 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - STREETS 76.75 02/11/2020 209244 INGSTAD BROADCASTING LIQUOR STORE ADVERTISING - JANUARYKDUZ/KARP 865.00 02/11/2020 209245 INTEPLAST GROUP CREEKSIDE SOILS BAG FILM 29,944.50 02/11/2020 209246 JACK'S UNIFORMS & EQUIPMENT SHIRTS, SHOES, PANTS - PD 434.34 02/11/2020 209247 JAUNICH, MATT REIMB: MILEAGE TO MCMA WORKSHOP 76.48 02/11/2020 209248 JENNIFERKOENEN DRIVER'S TRAINING CLASS CANCELLED 99.00 02/11/2020 209249 JESSICA KNORR PASSED INTO HFSA - PRO -RATE FOR SEASON 12.00 02/11/2020 209250 JESSICA MUNSCH CLASS CANCELLED DUE TO LOW ENROLLMENT 66.00 02/11/2020 209251 JODY ROCHELEAU MOVED INTO HFSA- PRO -RATE FOR SEASON 20.00 02/11/2020 209252 JOHNSON BROTHERS LIQUOR CO. JANUARY COST OF GOODS - LIQUOR STORE 28,562.95 02/11/2020 209253 JUUL CONTRACTING CO 1/19 SNOW REMOVAL 1,440.00 02/11/2020 209254 KERI'S CLEANING & HANDYMAN SERVICES 1/16 - 1/31 CLEANING SERVICES AT CC, LIB, SR DIN 3,382.03 02/11/2020 209255 KOSEK, JEFFREY 1/19 SNOW REMOVAL 270.00 02/11/2020 209256 KRANZ LAWN & POWER LIGHT BARS, PROTECTIVE GLOVES 319.75 02/11/2020 209257 KRIS ENGINEERING STREETS CUTTING EDGES 4,938.65 02/11/2020 209258 L & P SUPPLY CO IN -VEHICLE BATTERY CHARGERS FOR FORESTRY 120.00 02/11/2020 209259 LAMINATOR.COM BINDING MACHINE FOR CITY CENTER 2,004.49 02/11/2020 209260 LEAGUE OF MN CITIES -INS TRUST Q12020 WORKER COMP PREMIUM 75,424.00 02/11/2020 209261 LOCHER BROTHERS INC JANUARY COST OF GOODS - LIQUOR STORE 33,850.25 02/11/2020 209262 MADDEN GALANTER HANSEN LLP DECEMBER LEGAL SERVICES 120.80 02/11/2020 209263 MARCO TECHNOLOGIES, LLC BARRUCADARENEWAL - IT SECURITY 2,423.16 02/11/2020 209264 MARCO TECHNOLOGIES, LLC 1/20 - 2/20 CONTRACT 1,577.72 02/11/2020 209265 MCKIMM MILK TRANSIT CREEKSIDE FREIGHTTO BFG SUPPLY 308.12 02/11/2020 209266 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: A WILSON 200.00 02/11/2020 209267 MCLEOD COUNTY HHW 1/17 DISPOSAL SERVICES - ELECTRONICS/APPLIANCES 65.00 02/11/2020 209268 MEEKER COUNTY SHERIFF'S OFFICE SERVICE CHARGE: R WAKEFIELD 80.00 02/11/2020 209269 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 1,775.77 02/11/2020 209270 VOID VOID - 02/11/2020 209271 MESSAGE MEDIA U.S.A., INC FEB SERVICES - PD 30.00 02/11/2020 209272 MIDWEST PLAYSCAPES INC. LIONS WEST PLAYGROUND EQUIPMENT, INSTALL 15,062.00 02/11/2020 209273 MINNEAPOLIS, CITY OF DECEMBER APS FEES 31.50 02/11/2020 209274 MINNESOTA CHIEFS OF POLICE A ERLANDSON LEADERSHIP ACADEMY, DISPATCHER TESTS 1,065.00 02/11/2020 209275 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING SERVICES - WWTP 815.60 02/11/2020 209276 MN COMPOSTING COUNCIL 2020 MNCC MEMBERSHIP - CREEKSIDE SOILS 120.00 02/11/2020 209277 MNDRIVERSMANUALS.COM COMMERCIAL & DRIVERS MANUALS- DMV 572.47 02/11/2020 209278 MOORE, ERIC REIMB: SAFETY FOOTWEAR 175.00 02/11/2020 209279 MORGAN CREEK VINEYARDS FEBRUARY COST OF GOODS - LIQUOR STORE 440.40 02/11/2020 209280 NERO ENGINEERING LLC ENGINEERING SERVICES: DITCH AERATION PROJECT & LS 5,369.60 02/11/2020 209281 NEW HORIZONS MINNESOTA ETHICAL HACKER CLASS - ROGER ANDERSON 2,716.00 02/11/2020 209282 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 239.27 02/11/2020 209283 NORTHERN BUSINESS PRODUCTS MISC OFFICE SUPPLIES - MULTIPLE DEPTS 472.39 02/11/2020 209284 NUVANTAGE EMPLOYEE RESOURCE 1/1- 12/31-20 SEMI-ANNUAL CONTRACT INSTALLMENT 2,122.20 02/11/2020 209285 PATROL PC RHINOTAB DOCK, MOUNTS- PD 617.00 02/11/2020 209286 PAULSON, JOHN REIMB: MN APWA, MN EROSION CONFERENCE 366.68 02/11/2020 209287 PAUSTIS WINE COMPANY JANUARY COST OF GOODS- LIQUOR STORE 724.00 02/11/2020 1209288 PECE RECYCLING LLC PALLETS FOR CREEKSIDE PRODUCTION 926.25 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 1/28/20 - 2/11/20 Check Date ------------------- 02/11/2020 Check ------------ 209289 Vendor Name ---------------------------------------------------------- PEN & INC. Description ------------------------------------------------------------------------------------- WONDER BLEND GARDEN SOIL/MIX - SERVICES Amount ------------------ 19,691.91 02/11/2020 209290 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMPORARY STAFFING 3,218.97 02/11/2020 209291 PHILLIPS WINE & SPIRITS JANUARY COST OF GOODS - LIQUOR STORE 23,156.95 02/11/2020 209292 PLUNKETTS PEST CONTROL 1/8 PEST CONTROL AT FIRE STATION 31.20 02/11/2020 209293 POSTMASTER POSTAGE 1,500.00 02/11/2020 209294 POWER BRUSHES INC. EQUIPMENT PARTS FOR CREEKSIDE SCREENER 2,570.00 02/11/2020 209295 PREMIER LIFT PRODUCTS LLC 1/2 GEN MAINT & TESTING ON WHEELCHAIR LIFT 385.00 02/11/2020 209296 PRO AUTO MN INC. REPAIRS FOR CREEKSIDE 2005 F350 562.43 02/11/2020 209297 QUADE ELECTRIC SOUTH GRADE ROAD CORRIDER IMPROVEMENTS 2,279.00 02/11/2020 209298 QUILL CORP OFFICE SUPPLIES - PD 150.30 02/11/2020 209299 R & R EXCAVATING CONSTRUCTION OF DELAWARE AND SHADY RIDGE LS PROJECTS 70,930.82 02/11/2020 209300 R & R EXCAVATING HWY 15 / SOUTH GRADE RD - VALVE WORK 4,936.10 02/11/2020 209301 RAHN PAINTING & CONTRACTING LLC FEB SNOW REMOVAL- ENTERPRISE CENTER 1,675.00 02/11/2020 209302 RED BULL DISTRIBUTION COMPANY, INC. JANUARY COST OF GOODS - LIQUOR STORE 72.00 02/11/2020 209303 REVIER WELDING 1/4 HR STEEL PLATE, PLASMA CUT, FORM 105.60 02/11/2020 209304 RTVISION ONE OFFICE UPGRADE SERVICES- ENGINEERING 2,500.00 02/11/2020 209305 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 162.45 02/11/2020 209306 SEPPELT, MILES REIMB: MILEAGE TO MEETINGS & EDAM CONFERENCE 200.10 02/11/2020 209307 SHAW, KAREN JANUARY YOGA CLASSES AT SR CENTER 270.00 02/11/2020 209308 SHORT-ELLIOT-HENDRICKSON, INC ENGINEERING SERVICES THROUGH 11/30/2019 2,716.81 02/11/2020 209309 SOUTHERN WINE & SPIRITS OF MN JANUARY COST OF GOODS - LIQUOR STORE 11,773.97 02/11/2020 209310 STANDARD PRINTING-N-MAILING JANUARY UTILITY BILLS 1,904.50 02/11/2020 209311 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 630.50 02/11/2020 209312 STREICHER'S SHIRTS, PANTS FOR POLICE OFFICERS 155.00 02/11/2020 209313 SUNCOAST GARDEN PRODUCTS INC. TIGER HAMMOCK CYPRESS BLEND - CREEKSIDE 6,048.00 02/11/2020 209314 TAPS-LYLE SCHROEDER 1/29 SERVICES AT EVENT CENTER 25.00 02/11/2020 209315 TCIC, INC SCADA SOFTWARE UPGRADE TO WINDOWS 10 COMPLIANCE 24,297.00 02/11/2020 209316 THOMSON REUTERS-WEST DEC 05-JAN 04 DISCOUNT PLAN CHARGES- LEGAL 6,644.36 02/11/2020 209317 TITAN MACHINERY REPAIRS TO STREETS EQUIPMENT 1,173.72 02/11/2020 209318 TNL CREATIONS MONUMENT/PLANTHOLDER- CEMETERY 182.00 02/11/2020 209319 TOTAL CONTROL SYSTEMS INC. NEW CONTROL PANELS FOR LS REHABILITATIONS - WWTP 56,921.00 02/11/2020 209320 TRI COUNTY WATER SERVICES TO MULTIPLE DEPTS 315.15 02/11/2020 209321 VESSCO INC INSTALL DISPLAYS AT WWTP 274.00 02/11/2020 209322 VFW POST906 FOOD FOR EMPLOYEE HOLIDAY PARTY 1,614.28 02/11/2020 209323 VIKING BEER JANUARY COST OF GOODS - LIQUOR STORE 11,659.20 02/11/2020 209324 VIKING COCA COLA JANUARYCOSTOFGOODS- LIQUOR STORE 610.45 02/11/2020 209325 VIKING SIGNS & GRAPHICS INC LETTERS, SIGNS AT CIVIC ARENA 250.00 02/11/2020 209326 VINOCOPIA INC JANUARY COST OF GOODS - LIQUOR STORE 1,706.73 02/11/2020 209327 WASTE MANAGEMENT OF WI -MN 1/1- 1/15-20 RESIDENTIAL REFUSE 4,806.25 02/11/2020 209328 WEST CENTRAL SHREDDING SHREDDING - MULTIPLE LOCATIONS 91.00 02/11/2020 209329 WINE COMPANY, THE FEBRUARY COST OF GOODS - LIQUOR STORE 3,905.55 02/11/2020 209330 WINE MERCHANTS INC JANUARY COST OF GOODS - LIQUOR STORE 295.83 Total - Check Disbursements: $ 801,141.17 HUTCHINSON CITY COUNCIL c==y� Request for Board Action 79 =-NZ7 Agenda Item: Taxi License - Dan Hennegar Department: Police LICENSE SECTION Meeting Date: 2/11/2020 Application Complete Yes Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff ❑✓ New Business Time Requested (Minutes): 2 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: A background investigation was conducted on Dan Hennegar for the purpose of obtaining a Taxi Permit for the City of Hutchinson. Mr. Hennegar has had multiple contacts with law enforcement over the years but the vast majority of those are as a victim or reporting person which does not appear to be abnormal for a shuttle service operator in the Mankato area. It would be my recommendation to issue the Taxi Permit to Mr.Hennegar. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: n/a FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Oly 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 Business Information License Fee: $5.00 per taxi Number of taxi(s): Operating Year: City of Hutchinson Application for Taxi Service License (Under Ordinance No. 115) ,business Name Phone Number .Za _ ) M7 Sep- 1 Address City State Zip � r Mara a ne 8 1 Ct4�[nc cr Checklist The following items need to be completed and/or attached in order for the application to be processed: A schedule of proposed rates to be charged for license year *iUl l h '01"""Lil yes ❑ no A certificate signed by competent and experienced mechanic (ordinance 115.06) yes ❑ no Copy of insurance that meets or exceeds limits established in the ordinance: 93 yes ❑ no Application fee paid in full (check or money order): 6 yes ❑ no leted in full and signed: dyes ❑ no I hereby certify that I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the 'Taxicabs Ordinance No. 115 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. of Appl icant Internal Use On Police* E3 approved -1 denied Notes: City Council ❑ approved 71 denied Notes: Date *done by practice, not required by code Z 1Licenses/ApplicationslTaxi.doc HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Approve Resceduling of the February 25 City Council Meeting Department: Administration LICENSE SECTION Meeting Date: 2/11/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Our second meeting in February falls on February 25, which is caucus precinct night in Minnesota. State law does not allow public meetings to take place between 6 p.m. and 8 p.m. on that day. Because of this, we are in need of rescheduling that meeting. In 2018 when we had a similar situation occur, we moved the meeting time up to 4 p.m. and conducted our business at that time. That is an option or rescheduling it for another day is another option. If we move it to 4 p.m., I would limit the amount of public hearings we have that night and look to do those after 5 p.m. My recommendation would be to move the start time of our meeting on the 25 up from 5:30 p.m. to 4 p.m. BOARD ACTION REQUESTED: Approve Rescheduling of the February 25 City Council Meeting Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: MINUTES Regular (fleeting — Hutchinson Utilities Commission Wednesday, December 18, 2019 Call to order — 3:00 p.m. President Don Martinez called the meeting to order. Members present: President Don Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Marc Sebora Conflict of Interest 2. Approve Consent Agianda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Cheney, second by Commissioner Morrow to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. Electric Division shows a net loss of $20K, which was a $64K improvement over 2018. GM Carter noted that HUC is organizationally on track. Electric Division is trending lower with the seasonFI weather, but overall is tracking fairly well. Fuel consumption and load are down anc transmission costs are running at 80% year to date. Natural Gas Division operatinc expense is under budget and overall trending fairly well. Motion by Commissio )er Wendorff, second by Commissioner Hanson to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator •- Matthew Jaunich — i. Middle of budgets ii. Agreement for civil Air Patrol. iii. Performing Duc diligence on Econo site b. Divisions i. Dan bang, Eng neering Services Manager — 1. Bid spec for transformer at plant ii. Dave Hunstad Electric Transmission/Distribution Manager — Nothing to report iii. Randy Blake, F roduction Manager — 1 . Working on 2020 Plan 2. Finishing up year end iv. John Webster, Natural Gas Division Manager- Absent v. Jared Martig, Financial Manager- 1. Working cn property and liability 2. Audit at the end of January c. Legal — Marc Sebora — Nothing to report d. Human Resources - Brenda Ewing — Nothing to Report e. General Manager — Jeremy Carter i. Finishing up year-end items ii, Conversations are starting on legislative topics iii. Sitting in on APPA & MMUA meetings and working groups on various legislative topics. Will keep the Commissioners updated on topics. 0. Policies a. Review Policies i. None No changes recommended at this time. b. Approve Changes 7. Unfinished Business 8. New Business a. Approve 2020 Budgets & CIP GM Carter presented for approval the 2020 Budgets and CIP. At the November 27, 2019 Commission meeting a high-level overview of the 2020 budgets were reviewed and major changes over 2019 were discussed in detail. Since that time, minor additions were made on the expense side of the 2020 operating budgets to reflect some additional costs for insurance ($9,532), and the new security system with a network switch ($30,000) that was originally budgeted for in 2019 that did not happen but will in 2020. On the CIP for 2020, an additional $1 K was added to the high-pressure filter cleaning machine budget in the production area to reflect the final cost of the equipment. Everything else that was presented stayed the same. GM Carter noted that the 5 -Year CIP changes from year to year and will be reviewed and updated as needed moving into 2021. After discussion, a motion by Commissioner Morrow, second by Commissioner Cheney to Approve 2020 Budgets & CIP. Motion carried unanimously. b. Approve Moving 2020 Pay Grid & New Pay Performance Guide GM Carter presented the 2020 Non -Union Pay Grid & New Pay Performance Guide. GM Carter recapped discussions that were held in previous months with the Commission. Currently there are Staff employees outside the pay grid 2 receiving a lump sum c}mpensation. Different alternatives were reviewed to have a transition plan moving forward. Based on feedback from the Board, a transition plan was identified to move the non -union employees to a new Pay for Performance Guide, eliminate the lump sum wage component of the current compensation plan, and establish new performance grading criteria for which non -union employees will be scored. The recommendation for this transition is to first move the 2019 pay grid one-time 7% to bring all non -union employees back on the pay grid, which will then eliminate the lump sum compensation component moving forward. Next. use of the current performance rating criteria in Taleo for year-end 2019 reviews and apply those review scores to the new performance guide, which is attachel. Third, in early 2020 HUC needs to develop the new performance rating criteria to be applied to year-end 2020 reviews and apply those review scores to the new performance guide, which is attached. Lastly, in early 2021 HUC needs to do an external/consultant compensation assessment to the market and make appropriate adjustments if needed. Comprehensive studies need to be done more frequently than what have been done in the past. Commissioners agreec that all questions and concerns have been addressed. It was also noted that 2021 seems to be an appropriate time to do a comprehensive study. A motion by Commissi Dner Hanson, second by Commissioner Wendorff to Approve Moving 2020 Pay Grid & New Pay Performance Guide. Motion carried unanimously. c. Consideration of Approval of Pay Equity Report Ms. Ewing presented tie consideration of approval of Pay Equity Report. Last month it was reported :hat HUC is required to submit a pay equity report every three years, and HUC will be reporting for 2019. Staff is happy to report that HUC is in compliance with the state requirements. The attached report must be approved by Hutchinson Utilities Commission and submitted to Minnesota Management and Bud het (MMB) Department. The underpayment ratio value of 217.39 included in Section II of the Compliance Report is above the minimum ratio of 80 that is required to be in compliance. It is requested that the Commission accept and approve the enclosed report before it can be sent to the State by the end of Ja ivary. A motion by Commiss oner Morrow second by Commissioner Cheney to Approve Consideration of Approval of Pay Equity Report. Motion carried unanimously. 3 d. Approve Supplemental Agreement to the Transmission Facilities Assignment Agreement GM Carter presented the approval of the Supplemental Agreement to Transmission Facilities Assignment Agreement (Exhibit B-1). In October 2016, HUC entered into a Transmission Facilities Assignment Agreement with Missouri River Energy Services (MIRES), which assigned functional control of HUC's transmission facilities to MIRES for the purpose of capturing revenue sharing payments. Due to the future capacitor bank addition at the McLeod Substation, a supplemental agreement (Exhibit B-1, attached) is necessary to define the new transmission facilities, along with the roles and responsibilities of each party. HUC assigns the right for MIRES to work with MISO and GRE, essentially MIRES is the intermediary on HUC's behalf. Deadline to complete the agreement is early March, with construction to follow shortly after. Costs are not eligible for HUC to report on schedule 0 but any future expenses HUC incurs for maintenance and improvements can receive revenue recapture. Mr. Sebora noted this was summarized well. MISO looks at MIRES as the regulator. Transmission studies that happen in the region, MIRES is the transmission owner. Commissioner Morrow inquired if there was a specific term tied to this. GM Carter informed the Commission that there is not. A motion by Commissioner Hanson, second by Commissioner Cheney to Approve Supplemental Agreement to the Transmission Facilities Assignment Agreement. Motion carried unanimously. e. Approve Requisition #8226 — 2020 Chevrolet Pickup Mr. Lang presented approval of Requisition #8226 — 2020 Chevrolet Pickup. This scheduled replacement was intended to have been done earlier in the year but was delayed. HUC is looking to replace the 2012 Dodge Durango with a 2020 Chevrolet pickup. This is a 2019 item, but will be carried over to 2020. A motion by Commissioner Hanson, second by Commissioner Wendorff to Approve Requisition #8226 — 2020 Chevrolet Pickup. Motion carried unanimously. f. Discussion of possible City Charter Amendment to change the eligibility requirements to serve as a Hutchinson Utilities Commissioner. Mr. Sebora discussed the possible City Charter Amendment to change the eligibility requirements to serve as a Hutchinson Utilities Commissioner. There E have been times throughout the years, the Utilities Commission has struggled to find qualified candidates to serve as a Utilities Commissioner. Since 2013, the Utilities Commission has periodically discussed possibly changing the eligibility requirements to serve as a Utilities Commissioner. Mr. Sebora noted the requirements to serve as a Utilities Commissioner are set out in the Hutchinson City Charter and the only requirement is that a person needs to be a "registered voter" in the City of Hutchinson. At a November meeting with the Hutchinson Charter Commission, it was discussed to possibly change the eligibility requirements to be on the Utilities Commission. The Charter discussed making business ownership in the City of Hutchinson an alternative requirement to be eligible to serve on the Utilities Commission. The possible change would give the Utilities Commission a larger pool of potential Utilities Commission candidates from which to choose from, and if the person were a business owner located in Hutchinson, the candidate would also be a customer of the Utility and therefore have a vested interest in the success of the Utility. The Charter Commission tabled the discussion until the next meeting in April 2020 to allow the Utilities Commission to discuss this possible change and provide feedback concerning this topic. After much discussion, it was decided to add this item back on the January agenda for further discussion and possible action on this topic. g. Conduct the Performance Review of Hutchinson Utilities Commission General Manager Pursuant to Minnesota Statute 13D.05 Subd. 3(a) President Martinez introduced the agenda item, the General Manager's annual performance review. President Martinez advised GM Carter that he has the option to have the performance review conducted as either an open session or a closed session of the Utility Commission. GM Carter indicated his decision to have the review as part of a closed session. President Martinez entertained a motion to go into closed session to conduct the twelve-month (annual) performance review as permitted under Minnesota Statute 13D.05, Subdivision 3(a). Motion by Commissioner Morrow, second by Commissioner Wendorff to go into closed session to conduct the General Manager's performance review. The motion passed unanimously. The Commission then proceeded into a closed session at 3,58 p.m. 5 Hutchinson Utilities Commission Summary of Closed Meeting Proceedings General Manager Performance Appraisal Wednesday, December 18, 2019 On December 18, 2019, the Hutchinson Utilities Commission conducted a closed meeting for the annual performance appraisal for General Manager, Jeremy Carter. Individuals present included General Manager Jeremy Carter, Commission Members Don Martinez, Monty Morrow, Anthony Hanson, Bob Wendorff, and Matt Cheney, City Attorney Marc Sebora, and City of Hutchinson Human Resources Director Brenda Ewing. Mr. Carter exercised his right to close the proceedings to the public as permitted under Minnesota Statute 13D.05, Subdivision 3(a). Motion by Morrow, second by Wendorff to go into closed session to conduct the General Manager's performance review. The motion passed unanimously. The Commission then proceeded into a closed session at 3:58 p.m. The Commission reviewed Mr. Carter's performance for the current calendar year. The review is required per the terms of the employment contract in place between the Hutchinson Utilities Commission and General Manager Carter, Mr. Carter's performance was evaluated in the following areas: Organizational Management, Fiscal/Business Management, Program Development, Relationship & Communication with the Commission, Long -Range Planning, and Relationships with Public & Outside Organizations. The consensus of the Commission is that Mr. Carter's cumulative performance for the review period was found to be 4.10 or the rating scale of 0 — 5, and, per the Hutchinson Utilities Commission, is outstanding on the ratings scale. The employment contract between Hutchinson Utilities and Mr. Carter indicates that salary increases for the General Manager are subject to the provisions of the Compensation Plan section of the Hutchinson Utilities Commission Exempt Employee Handbook. Motion by Cheney, second by Hanson to close the closed session. The motion passed unanimously, The Commission proceeded into open session at 4:53 p.m. Per the General Manager's review, and per the HUC compensation plan, an aggregate score of 4.1 correlates to a 5% increase. Motion by Hanson, second by Cheney to increase General Manager Jeremy Carter's annual salary 5%. The motion carried unanimously. Motion to adjourn by Wendorff, second by Cheney. The motion carried unanimously, and the meeting adjourned at 4:54 p,m. Robert W ndorff, Sec r a 6 ATTEST: .e-)� '/-, 1& 4-, Don Martinez, President 2019 Motor Vehicle Recap Processed 1860 new to fleet or title transfer for 9 dealerships. Expedited 84 motor vehicle titles. Pursued an auction company's business with potential for 300-400 title transfers per year. Participated in two Time and Motion studies initiated by MDRA to substantiate how the work load has moved from the Department of Public Safety to the Deputy Registrar's offices at more than 40% along with the increased responsibilities As member of the MDRA board, we are pursuing a reasonable fee increase to help with the longer lines and with the implementation of the new motor vehicle operating system. We pursued and obtained the one time compensation payment for deputies this past year. I participated in the by monthly Business Process and Communications meetings to help with identifying problems and communicating procedures and solutions to the deputy registrars. I spoke with and provided input into the Independent Expert Review board on deciding whether MNLARS should be replaced or maintained. Along with this, I participated in the "RFP" process for replacement of MNLARS and attended demonstration on the new FAST VS system that the state is implementing. Goals for 2020 As a MDRA board member, I am actively pursuing a fee increase for 2020-2021 to help defray additional costs on deputy registrar offices. In preparation for the new FAST VS system which will be implemented in November 2020, we will be actively training when it is available. Hire a part-time employee and train them in all systems. Continue to offer excellent customer service to retain customers. Ln 0 N CC O Ln L- cu C0- C ❑ C) C. CU w O w 1� L J r • 1 DO 0 N N 4 P m 8 S pmp G ry o y�-� N a o MQ�� Q �O G+ 10 r W N p 8 tl� N 'D a N N pi ti r/1 rl M Vi eNl vl .rv-1 m m g LL Y m `° a a m a m o a m gym' o i m o m aw •R w . 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