01-14-2020 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JANUARY 14, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Mary Christensen and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Czmowski, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15136 — Resolution Accepting $100 Donation from Modern Woodmen of
America to Hutchinson Fire Department
Motion by Czmowski, second by Cook, to approve Resolution No. 15136. Motion carried
unanimously.
Mayor Forcier announced that the City has been recognized as a WelcomeHome.Vet, Veteran
Qualified Community. This is the first designation in the state of Minnesota. This designation
signifies that the city is the first to meet the standard of excellence set forth in its willingness to
faithfully recognize the value and service of the American veterans in Hutchinson and for assisting
veterans in their transition back to a loving and dedicated community, striving to create a
community to serve those who have served our country.
(b) Proclamation — One Book, One Community
Mayor Forcier read a proclamation regarding "One Book, One Community" and noted that the
book selected for the community book read is Winterdance by Gary Paulsen.
Mary Henke, Connect committee, presented before the Council. Ms. Henke presented the
community book read to the City Council. Ms. Henke noted that this is the seventh year of this
program. Ms. Henke reviewed the associated events being held with the community book read.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
CITY COUNCIL MINUTES January 14, 2020
5. CITIZENS ADDRESSING THE CITY COUNCIL
John Lofdahl, 542 Jefferson Street, presented before the Council. Mr. Lofdahl spoke about the new
federal Tobacco 21 law that went into effect in December 2019 in that no sales of tobacco products
may be sold to those under the age of 21. Mr. Lofdahl asked how the City will be addressing this
federal law.
Marc Sebora, City Attorney, noted that the new federal law is in conflict with current city code as city
code relates to age 18. Mr. Sebora noted that the city's ordinance will be updated soon increasing the
age requirement and in addition the City may consider that possession of tobacco products by those
under 21 will be unlawful as well. It was noted that all merchants that sell tobacco products need to
be complying with the new federal law.
6. APPROVAL OF MINUTES
(a) Regular Meeting of December 19, 2019
Motion by Cook, second by Sebesta, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 15139 - Appointing Matthew Jaunich as City Administrator for 2020
(b) Resolution No. 15140 - Designating Official Newspaper as Hutchinson Leader
(c) Resolution No. 15137 - Designating Depositories of City Funds in Commercial Banks and Institutions
(d) Resolution No. 15138 — Accepting Grant Disbursement of Funds
(e) Selection of Council's Vice President — Chad Czmowski
(f) Designation of Council Representatives to Boards & Commissions:
1. AIRPORT COMMISSION — Gary Forcier
2. HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) — Chad
Czmowski and Mary Christensen
3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) —
Gary Forcier
4. LIBRARY BOARD — Mary Christensen
5. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD —
Chad Czmowski
6. PLANNING COMMISSION — Dave Sebesta
7. PUBLIC ARTS COMMISSION — Steve Cook
8. BICYCLE -PEDESTRIAN ADVISORY COMMITTEE — Steve Cook
9. SUSTAINABILITY BOARD — Steve Cook
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CITY COUNCIL MINUTES January 14, 2020
(g) Designation of Council Representatives to Other Standing Boards/Committees:
1. MID-MINNESOTA COMMISSION — Dave Sebesta
2. JOINT PLANNING BOARD — Dave Sebesta
3. HUTCHINSON DOWNTOWN ASSOCIATION — Gary Forcier
4. FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator
Matthew Jaunich, Mayor Gary Forcier
5. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and Chad Czmowski
6. WAGE COMMITTEE — Steve Cook and Dave Sebesta
7. REGIONAL RADIO BOARD — Dave Sebesta
8. LABOR UNION NEGOTIATION COMMITTEE — Gary Forcier and Mary
Christensen
(h) Designation of Council Representatives to Other Temporary Committees:
1. NEW POLICE/PUBLIC SAFETY FACILITY CORE PLANNING GROUPS —
Steve Cook and Mary Christensen
2. LAKES/RIVER BASIN STUDY TECHNICAL ADVISORY PANEL (TAP) —Gary
Forcier and Steve Cook
3. HIGHWAY 15 PROJECT CITIZEN ADVISORY GROUP — Chad Czmowski and
Steve Cook
(i) Consideration for Approval of 2020 City Calendar
(j) Board Appointments/Reappointments
1. Senior Advisory Board: Reappointment of Jeannette Meyer to January 2023; Appointment of
Connie Dahl to January 2023; Appointment of Dave Husfeldt to January 2023
2. Park/Recreation/Community Education Board: Reappointment of Liz Marcus and Craig Juhnke to
August 2022
3. Bicycle/Pedestrian Committee: Reappointment of John Hassinger to August 2021; Reappointment
of Mark Hanneman to August 2022; Reappointment of Sara Turrell to August 2022
(k) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants
Forever on March 14, 2020
(1) Consideration for Approval of Senior Center Patron Code of Conduct
(m) Consideration for Approval of the 2020 City of Hutchinson Pay Equity Report
(n) Consideration for Approval of FrSecure Network Security Audit
(o) Consideration for Approval of Information Technology Policy
(p) Claims, Appropriations and Contract Payments — Register A
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CITY COUNCIL MINUTES January 14, 2020
Item 7(n) was pulled for separate discussion.
Motion by Czmowski, second by Christensen, to approve Consent Agenda I with the exception of
Item 7(n). Motion carried unanimously.
Item 7(n) had further discussion. Council Member Cook noted that this contract is for three years
and asked what happens after three years. Tom Kloss, Information Technology Director,
explained that after the three years, the City will have a new program for 10 years until another
audit needs to be completed.
Motion by Cook, second by Sebesta, to approve Item 7(n). Motion carried unanimously.
Council Member Cook asked if the City is connected to McLeod County in any way with this
network security. Kloss explained that the City and County are connected with dispatch services.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Christensen, second by Sebesta, with Forcier and Czmowski abstaining, to approve
Consent Agenda IL Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
9. LIQUOR HUTCH ANNUAL REPORT
Candice Woods, Liquor Hutch Manager, provide an annual report on the store's activities. Ms.
Woods presented on sales history, general fund transfers, trends, successful ongoing promotions and
projects for 2020.
10. REVIEW OF DRAFT TH15/1\4AIN STREET RECONSTRUCTION PROJECT COOPERATIVE
CONSTRUCTION AGREEMENT AND ASSOCIATED COST -SHARING APPROACH
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff has received
the cooperative construction agreement from Mn/DOT for the Hwy 15/1\4ain Street reconstruction
project. Currently the City's estimated project costs appear to be higher than earlier cost estimations.
The agreement and schedule will be before the Council at the January 28, 2020, Council meeting for
approval and will allow for the City and MnDOT to be well situated to finalize the cost -sharing
approach shortly after the project bid opening date in February. Mr. Exner reviewed the
cooperative construction agreement in detail as well as scheduling items.
UNFINISHED BUSINESS
NEW BUSINESS
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CITY COUNCIL MINUTES January 14, 2020
11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 20-810 — AN ORDINANCE
REPEALING CHAPTER 111 AND CHAPTER 123 OF THE HUTCHINSON CITY CODE
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that last December
the Council formally adopted a new Chapter 111 of the City Code that incorporates regulations
for peddlers/transient merchants and food vendors. Because of this new chapter, the Council should
repeal the old chapter 111 and chapter 123.
Motion by Cook, second by Czmowski, to approve first reading of Ordinance No. 20-810, repealing
Chapter 111 and Chapter 123 of the Hutchinson City Code. Motion carried unanimously.
12. APPROVE/DENY LEGISLATIVE PRIORITIES FOR 2020
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that this item
was discussed at the last Council meeting and some suggested changes have been
incorporated into the updated list of legislative priorities for 2020. As discussed, this document
will be used to communicate the City's legislative concerns/issues both to the public and to the
city's local legislators and could be a document to use when trips are made to the State Capitol.
Motion by Czmowski, second by Christensen, to approve legislative priorities for 2020, including E.
Motion carried unanimously.
13. APPROVE/DENY SETTING COUNCIL WORK SESSION
Matt Jaunich, City Administrator, presented before the Council. This work session would be to used
to talk about a variety of different items related to finances with the City. Staff and the Council had
noted that discussions need to be held on items such as funding for the new police station, future tax
levies, future fee schedules, staffing levels, rate stabilization fund, general fund balance policy and
other items.
Motion by Cook, second by Sebesta, to approve setting Council works session for February 18, 2020,
at 2:00 p.m. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Economic Development Authority Board Minutes from October 23, 2019
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from November 19, 2019
c) Hutchinson Utilities Commission Board Minutes from November 27, 2019
d) Sidewalk Snow Removal Report for December 2019
MISCELLANEOUS
CITY COUNCIL MINUTES January 14, 2020
15. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that the bid opening for the Rec Center roof is being held this
Thursday at 2:00 p.m.; City offices will be closed on January 20th in recognition of Martin Luther King
Jr. Day; On January 30th Chandlerthinks, the consultant working on the marketing/branding project for
the City, will be back to present findings from the information it gathered during the focus group
sessions, individual session, surveys, etc. The presentation will be held in the evening hours.
16. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook referenced the new federal Tobacco 21 law and noted that to
help clear up confusion caused by the quick passage of the federal law it is wise for state/local laws
to be consistent which will provide for more local compliance and enforcement. He also noted that
he attended a meeting in Litchfield that was sponsored by Rep. Urdahl and attended by local elected
officials, including the mayor of Minneapolis. Council Member Cook noted that all cities face similar
issues. Council Member Cook also spoke of charging stations and the idea of HUC implementing
them throughout the city. Lastly Council Member Cook spoke of Census 2020 and the ability of
census takers to enter apartment buildings. He also suggested that information regarding the census
be put into utility bills.
ADJOURNMENT
Motion by Cook, second by Czmowski, to adjourn at 7:30 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator