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cp01-14-20HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 14, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — CrossPoint Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15136 — Resolution Accepting $100 Donation from Modern Woodmen of America to Hutchinson Fire Department (b) Proclamation — One Book, One Community PUBLIC COMMENTS (This is an opportunity or members qf the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 19, 2019 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Resolution No. 15139 - Appointing Matthew Jaunich as City Administrator for 2020 (b) Resolution No. 15140 - Designating Official Newspaper as Hutchinson Leader (c) Resolution No. 15137 - Designating Depositories of City Funds in Commercial Banks and Institutions (d) Resolution No. 15138 — Accepting Grant Disbursement of Funds CITY COUNCIL AGENDA January 14, 2020 (e) Selection of Council's Vice President — Chad Czmowski (f) Designation of Council Representatives to Boards & Commissions: 1. AIRPORT COMMISSION — Gary Forcier 2. HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) — Chad Czmowski and Mary Christensen 3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Gary Forcier 4. LIBRARY BOARD — Mary Christensen 5. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Chad Czmowski 6. PLANNING COMMISSION — Dave Sebesta 7. PUBLIC ARTS COMMISSION — Steve Cook 8. BICYCLE -PEDESTRIAN ADVISORY COMMITTEE — Steve Cook 9. SUSTAINABILITY BOARD — Steve Cook (g) Designation of Council Representatives to Other Standing Boards/Committees: 1. MID-MINNESOTA COMMISSION — Dave Sebesta 2. JOINT PLANNING BOARD — Dave Sebesta 3. HUTCHINSON DOWNTOWN ASSOCIATION — Gary Forcier 4. FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator Matthew Jaunich, Mayor Gary Forcier 5. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and Chad Czmowski 6. WAGE COMMITTEE — Steve Cook and Dave Sebesta 7. REGIONAL RADIO BOARD — Dave Sebesta 8. LABOR UNION NEGOTIATION COMMITTEE — Gary Forcier and Mary Christensen (h) Designation of Council Representatives to Other Temporary Committees: 1. NEW POLICE/PUBLIC SAFETY FACILITY CORE PLANNING GROUPS — Steve Cook and Mary Christensen 2. LAKES/RIVER BASIN STUDY TECHNICAL ADVISORY PANEL (TAP) — Gary Forcier and Steve Cook 3. HIGHWAY 15 PROJECT CITIZEN ADVISORY GROUP — Chad Czmowski and Steve Cook (i) Consideration for Approval of 2020 City Calendar (j) Board Appointments/Reappointments 1. Senior Advisory Board: Reappointment of Jeannette Meyer to January 2023; Appointment of Connie Dahl to January 2023; Appointment of Dave Husfeldt to January 2023 2. Park/Recreation/Community Education Board: Reappointment of Liz Marcus and Craig Juhnke to August 2022 2 CITY COUNCIL AGENDA January 14, 2020 Bicycle/Pedestrian Committee: Reappointment of John Hassinger to August 2021; Reappointment of Mark Hanneman to August 2022; Reappointment of Sara Turrell to August 2022 (k) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever on March 14, 2020 (1) Consideration for Approval of Senior Center Patron Code of Conduct (m)Consideration for Approval of the 2020 City of Hutchinson Pay Equity Report (n) Consideration for Approval of FrSecure Network Security Audit (o) Consideration for Approval of Information Technology Policy (p) Claims, Appropriations and Contract Payments — Register A APPROVAL OF CONSENT AGENDA 11 (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. LIQUOR HUTCH ANNUAL REPORT 10. REVIEW OF DRAFT TH15/MAIN STREET RECONSTRUCTION PROJECT COOPERATIVE CONSTRUCTION AGREEMENT AND ASSOCIATED COST -SHARING APPROACH UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 20-810 — AN ORDINANCE REPEALING CHAPTER 111 AND CHAPTER 123 OF THE HUTCHINSON CITY CODE 12. APPROVE/DENY LEGISLATIVE PRIORITIES FOR 2020 13. APPROVE/DENY SETTING COUNCIL WORK SESSION GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) CITY COUNCIL AGENDA January 14, 2020 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) Hutchinson Economic Development Authority Board Minutes from October 23, 2019 b) Hutchinson Housing & Redevelopment Authority Board Minutes from November 19, 2019 c) Hutchinson Utilities Commission Board Minutes from November 27, 2019 d) Sidewalk Snow Removal Report for December 2019 MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT .19 CITY OF HUTCHINSON RESOLUTION NO. 15136 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Modern Woodmen of America $100.00 1/3/2020 WHEREAS, such donation has been contributed to the City of Hutchinson as a donation to the Hutchinson Fire Department WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 14th day of January 2020. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor r4 PROCLAMATION Whereas: The City of Hutchinson believes connecting citizens as individuals in a common purpose is a powerful means of building a stronger community, Whereas: The City of Hutchinson believes strong communities create a stable and supportive society, Whereas: The City of Hutchinson believes citizens of all ages who feel a sense of belonging tend to lead happier and healthier lives, Whereas: The City of Hutchinson recognizes that the "One Book, One Community" choice of Gary Paulsen's Winterdance expand a sense of community through a wide-ranging discussion. Now, Therefore, I, Gary Forcier, Mayor of Hutchinson, Minnesota, do hereby proclaim the month of January 2020 as "One Book, One Community" Month IN WITNESS WHEREOF, I have hereunto set my hand this 14" day of January, 2020. Gary T. Forcier, Mayor City of Hutchinson, Minnesota HUTCHINSON CITY COUNCIL MEETING MINUTES THURSDAY, DECEMBER 19, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Mary Christensen and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Riverside Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15134 — Resolution Accepting $100.00 Donation from Russell and Lorraine Erickson for Law Enforcement Memorial Park (b) Resolution No. 15135 — Resolution Accepting $25.00 Donation from Thomas Kennedy for Law Enforcement Memorial Park Motion by Czmowski, second by Sebesta, to approve Resolution Nos. 15134 and 15135. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Chief Tom Gifferson introduced the newest -hired police officer, Taylor Fenrich. 6. APPROVAL OF MINUTES (a) Regular Meeting of December 10, 2019 (b) Truth in Taxation Hearing of December 5, 2019 Motion by Christensen, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CITY COUNCIL MINUTES December 19, 2019 CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short Term Gambling License to 3M Club on April 14 and September 12, 2020 (b) Consideration for Approval of Issuing Short Term Gambling License to Crow River Cutters on January 31 and February 1, 2020 (c) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Forcier, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE MMUNICATIONS REQUESTS AND PETITIONS purpose oJ this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. UPDATE FROM RIVERSONG COMMITTEE — BETSY PRICE Betsy Price, Riversong Committee, presented before the Council. Ms. Price thanked the City for their support over the 11 years that Riversong has been put on. Ms. Price provided a recap on this year's show and an update on the show for next year which will be July 17-18, 2020. Ms. Price provided a check to the City for their payment towards the stage in Masonic West River Park. 9. DISCUSSION ON COUNCIL MEMBER APPOINTMENTS TO CITY BOARDS AND COMMISSIONS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that prior to formal appointments being made in January of Council Member appointments to City boards and commissions, the Council should discuss if any changes should be made. Mayor Forcier noted that Council Member Cook has expressed interest in serving on the Sustainability Board. Mayor Forcier has also heard from residents — Jeremy Carter and Andy Nissen — who are interested in serving on the Sustainability Board. John Paulson, Environmental Manager, noted that he has touched base with other individuals who have expressed interest as well. Mayor Forcier suggested that once all board members have been appointed, then the meeting days/times could be set for that board. Council Member Cook suggested that the Council appointment to the Resource Allocation Committee should be rotating due to the amount of projects discussed and the better understanding this would provide to other council members. He also noted that he would like to see a Council Member appointed to the Facility Committee and he would be willing to do so. Like having council members on the Resource Allocation Committee, this would provide better understanding of the projects being looked at. Mayor Forcier expressed that he would like to keep the Facility Committee and Fleet Committee membership to staff members. Matt Jaunich, City Administrator, noted information related to fleet or facility projects is always presented to the Council when approval is required, however the Council needs to decide if they 2 CITY COUNCIL MINUTES December 19, 2019 want to receive the information sooner or in a different way/time. If so, then perhaps having a Council Member serve on these committees is beneficial. Mr. Jaunich also noted that a Council Member is always welcome to go out on field inspections for facilities or fleets. Or if Council Members have questions on projects, they can always email Matt and he will provide timely updates. Other Council Members expressed that they do not see a need for Council Members to be appointed to the Facility or Fleet Committee. 10. DISCUSSION ON LEGISLATIVE PRIORITIES FOR 2020 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the list of legislative priorities for 2020 has been revised from the 2019 list. This list is a document that would be used to communicate the City's legislative concerns/issues both to the public and to the City's local legislators and could be a document to use when trips are made to the State Capitol. Council Member Cook suggested keeping Local Government Aid on the list. He also suggested adding the age of 21 to those who can purchase electronic nicotine. He also suggested adding passing lanes to Hwy 15 in the transportation section. Mayor Forcier asked that a request for additional turning lanes near Crow River Winery be added for Hwy 7 under Transportation. Council Member Cook also mentioned some typographical errors. UNFINISHED BUSINESS 11. APPROVE/DENY ALLTEL CORPORATION SMALL WIRELESS FACILITY COLLOCATION AGREEMENT John Paulson, Environmental Manager, presented before the Council. Mr. Paulson noted that changes were incorporated that were suggested at the last Council meeting. Motion by Cook, second by Christensen, to approve Alltel Corporation small wireless facility collocation agreement. Motion carried unanimously. NEW BUSINESS 12. APPROVE/DENY CAMP CRAIG DEVELOPMENT AGREEMENT BETWEEN THE CIVIL AIR PATROL AND THE CITY OF HUTCHINSON John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that last Fall the Airport Commission was approached by the Civil Air Patrol -MN Winu with a desire to construct a training facility at/near the Hutchinson Municipal Airport. The training facility will consist of a combined barracks/training room/dining/hall building, a hangar, and a maintenance building. The facility would host activities throughout most weekends for CAP senior members and cadets. Some activities could involve up to 150 cadets plus senior members. Since the City was approached, staff and representatives from CAP-Mn Wing have been working on the proposed development agreement. One change has been made which is including additional language in Section 7, which states "This agreement is contingent on receipt of the appropriated funds from the State of Minnesota". Approval of a development agreement will allow CAP-Mn Wing to begin designing the facility without having ongoing lease payments during the time between design and construction. Upon receipt of the certificate of occupancy, a separate operating lease would cover operations at the facility. Council Member Cook asked about the certificate of insurance for the hangar, however he feels it should say training facility so that it is ensured that it covers all of the property. It was suggested CITY COUNCIL MINUTES December 19, 2019 making the term "hangar" a defined term that covers the entire facility. The CAP-Mn Wing Legal Officer stated that a lease agreement will be followed up on after the development agreement is instituted. Council Member Cook noted that no lease payments are made until the COO is issued. Council Member Cook raised concerns that there is no protection for the City in case this facility is not seen through with construction. He asked if language could be included allowing the City the ability to collect monies or be reimbursed if a COO is not issued. Marc Sebora, City Attorney, suggested adding language that there be a contingency that the project will not move forward until assured by the State of Minnesota. Motion by Cook, second by Czmowski, to approve Camp Craig development agreement between the Civil Air Patrol and the City of Hutchinson with the three languages changes noted. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 15114 — RESOLUTION ADOPTING 2020 SEASONAL/TEMPORARY COMPENSATION PLAN Matt Jaunich, City Administrator, noted that this compensation plan covers seasonal/temporary positions and incorporates the new minimum wage rate. Motion by Czmowski, second by Sebesta, to approve Resolution No. 15114. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 15115 — RESOLUTION ADOPTING 2020 COMPENSATION PLAN AND POSITION CLASSIFICATION TABLE AND PAY GRID Matt Jaunich, City Administrator, explained that this compensation plan includes a 2% shift to the pay grid. This does not mean that employees receive an automatic 2% pay increase as increases are based on performance. The compensation plan includes a grade classification change from Senior Accountant to Assistant Finance Director, increasing the HR/Administrative Technician to 35 hours, adding a Parks Maintenance Equipment Operator and leaving the building inspector position on the pay grid that is currently vacant and will continue to be. Council Member Cook suggested leaving the Senior Accountant position on the classification table in case it would be needed in the future. Council Member Cook also suggested delaying the increase in hours of the HR/Administrative Technician position and filling the Parks Maintenance Equipment Operator position until later in the year to allow the Council time to meet and review future budgets and services. Motion by Czmowski, second by Forcier, to approve Resolution No. 15115, maintaining the Senior Accountant position on the grid and not delaying filling any positions/increasing hours. Roll call vote was taken: Christensen — aye; Sebesta — aye; Cook — nay; Czmowksi — aye; Forcier — aye. Motion carried 4 to 1. 15. APPROVE/DENY RESOLUTION NO. 15123 - RESOLUTION ADOPTING 2020 FEE SCHEDULE Matt Jaunich, City Administrator, explained that no changes have been made to the fee schedule since it was presented at the last Council meeting. Motion by Christensen, second by Sebesta, to approve Resolution No. 15123. Motion carried unanimously. Council Member Cook requested that the fees be reviewed as part of the meeting the Council will hold on future budgets/services. 16. APPROVE/DENY RESOLUTION NO. 15130 — RESOLUTION ADOPTING 2020 GENERAL FUND BUDGET Andy Reid, Finance Director, presented before the Council. Mr. Reid noted that staff is recommending that the Council adopt the budget that was presented at the Truth in Taxation hearing .19 CITY COUNCIL MINUTES December 19, 2019 that includes a 2.9% general fund tax levy increase and a 2.1% total city tax levy increase. However, staff has also provided two other options for the Council to consider which include: 1.) shift $50,000 of LGA out of the General Fund into the Capital Projects fund — a 3.9% general fund tax levy increase and a 2.8% total city tax levy increase; 2.) shift $78,998 of LGA out of the General Fund into the Capital Projects fund — 4.5% general fund tax levy increase and 3.1% total city tax levy increase. The other two options create levy stabilization funds. Mr. Reid also provided a five- year general fund forecast which shows a 4.6% tax levy increase in 2021, 6.1% tax levy increase in 2022, 5.6% tax levy increase in 2023, 5.5% tax ley increase in 2024 and a 5.1% tax levy increase in 2025. These potential levy needs are based on fairly conservative assumptions and no major staffing changes. Mr. Reid posed the question of the Council if they are willing to raise the tax levy 5-6% then the levy stabilization funds are a good idea. If the Council does not care for the levy stabilization funds, then staff can build budgets within the levy limits the Council directs. Council Member Cook expressed that he likes the first alternative option which is shifting $50,000 of LGA out of the General Fund and into the Capital Projects fund. Council Member Czmowski noted that he likes the 2.1% levy increase and feels that the Council should not levy more than what is needed. Council Member Cook expressed that he feels the alternative option allows for setting money aside and not using every penny that is given to the City. Council Member Czmowski expressed he feels that policies should be developed first and then budgets developed around those policies. Motion by Cook to approve a 2.8% tax levy increase with $50,000 shift of LGA out of the General Fun and into the Capital Projects fund to create a stabilization fund. Motion died for lack of a second. Motion by Czmowski, second by Christensen, to approve a 2.1% tax levy increase as presented at Truth in Taxation hearing, setting the general fund budget at $13,452,599. Roll call vote was taken: Christensen — aye; Sebesta — aye; Cook — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. Sebesta left the meeting at 7:00 p.m. It was noted that the Council is not opposed to creating stabilization funds however they would like to see policies developed first. 17. APPROVE/DENY RESOLUTION NO. 15131 — RESOLUTION ADOPTING THE 2020 GENERAL FUND AND DEBT SERVICE FINAL TAX LEVIES Motion by Czmowski, second by Christensen, to approve Resolution No. 15131, setting the total tax levy at $7,458,910. Motion carried unanimously. 18. APPROVE/DENY 2020 ENTERPRISE FUND BUDGETS Resolution No. 15124 — Resolution Approving 2020 Liquor Fund Budget �a) b) Resolution No. 15125 — Resolution Approving 2020 Water Fund Budget �c) Resolution No. 15126 — Resolution Approving 2020 Sewer Fund Budget d) Resolution No. 15127 — Resolution Approving 2020 Stormwater Fund Budget Resolution No. 15128 — Resolution Approving 2020 Refuse Fund Budget �e) f) Resolution No. 15129 — Resolution Approving 2020 Compost Fund Budget Council Member Cook noted that the local sales tax goes to the debt and asked if staff is still comfortable with the funds coming in from that. Andy Reid noted that the City is sitting well with t the local sales tax and motor vehicle excise tax that is coming in. Andy Reid provided summaries on each of the enterprise fund budgets. Motion by Czmowski, second by Cook, to approve Resolution Nos. 15124 — 15129. Motion carried unanimously. 19. APPROVE/DENY RESOLUTION NO. 15132 — RESOLUTION ADOPTING 2020 HRA FINAL CITY COUNCIL MINUTES December 19, 2019 TAX LEVY Andy Reid explained that the HRA Board is requesting a 3.7% increase from 2019 which is the statutory maximum. This increase will set their tax levy at $192,993. Motion by Czmowski, second by Christensen, to approve Resolution No. 15132. Motion carried unanimously. 20. APPROVE/DENY RESOLUTION NO. 15133 — RESOLUTION ADOPTING 2020 EDA FINAL TAX LEVY Andy Reid explained that the EDA Board is also requesting a 3.7% increase from 2019 which is the statutory maximum for them as well. This increase will set the EDA tax levy at $189,133. Motion by Christensen, second by Cook, to approve Resolution No. 15133. Motion carried unanimously. 21. APPROVE/DENY FIVE YEAR CAPITAL IMPROVEMENT PLAN Andy Reid explained that two additions have been added to the plan — projects from 2019 that did not get completed — those are the Dakota Trail improvements and the Wayfinding/Interpretive Signage prof ect — and they have been included for 2020. Mr. Reid noted that the plan is required for the City's annual bonding, but very useful for overall planning purposes for the city. Council Member Cook asked that as the fleet policy is updated that the Council is made aware. He also suggested that workshops be held with consultants on the major improvements scheduled at the wastewater facility for 2021 and 2022. Motion by Cook, second by Czmowski, to approve five year capital improvement plan. Motion carried unanimously. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 22. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for November 2019 (b) Public Arts Commission Minutes from November 13, 2019 MISCELLANEOUS 23. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that his budget memo will be completed tomorrow or Monday to be included with the budget book. He noted that the League of Minnesota Cities is holding its experienced officials conference January 24th & 25th if any council members would like to attend. He also noted that the City Center will be closed at noon on December 24th, all day on December 25th and all day on January 1st 24. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook provided an acknowledgement to the Facilities Manager and Facilities Committee on the work done to the public library. He also spoke about the bids that will be opened in January on the Recreation Center and he asked that the project architect be invited to R CITY COUNCIL MINUTES December 19, 2019 the council meeting where those will be discussed. Gary Forcier - Mayor Forcier noted that he had received a letter that he distributed to the other Council Members tonight from a resident addressing the issue of cats running loose that was brought up at the last Council meeting. The resident is suggesting holding fundraisers to help take care of the issue. ADJOURNMENT Motion by Cook, second by Czmowski, to adjourn at 7:20 p.m. Motion carried unanimously. 7 RESOLUTION NO. 15139 APPOINTING CITY ADMINISTRATOR FOR 2020 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the following appointment to the indicated executive office of the City of Hutchinson and compensation shall be continued as agreed upon by separate Council action: City Administrator Matthew Jaunich Adopted by the City Council this 14th day of January, 20120 Gary T. Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator RESOLUTION NO. 15140 DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, The Hutchinson Leader be designated the official newspaper during the calendar year of 2020 for the City of Hutchinson. Adopted by the City Council this 141h day of January, 2020. Gary T. Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Designation of Depositories of City Funds in Commercial Banks and Financial Agenda Item: Institutions Department: Finance LICENSE SECTION Meeting Date: 1/14/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per state statute, each year the city must designate certain commercial banks and financial institutions as approved depositories for City funds and investments. The city currently utilizes two local banks and two investment brokers to conduct business. See attached resolution for the full list of depositories. BOARD ACTION REQUESTED: Approve Resolution #15137 designating the City's depositories for 2020. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15137 DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND FINANCIAL INSTITUTIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following named banks and institutions, which are authorized to do a banking business and act as depositories in Minnesota, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the City Council of said City, for the term commencing January 1, 2020, for one year: CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MN WELLS FARGO, HUTCHINSON, MN WELLS FARGO ADVISORS - MINNEAPOLIS, MN OFFICE OPPENHEIMER & CO, INC - MINNEAPOLIS, MN OFFICE Upon terms and conditions following, to -wit: THAT this designation is subject to the right of said City of Hutchinson, Minnesota to modify, vacate or revoke the same according to law, and also subject to any depository agreement executed pursuant to Minnesota Statutes, Section 118A and Section 427, and THAT the City Administrator and Finance Director are authorized to sign documents authorizing transfer of City of Hutchinson funds. BE IT FURTHER RESOLVED: THAT the Finance Director of the City of Hutchinson is hereby authorized and directed to deposit in said banks and institutions in special funds to be known as "City of Hutchinson" all monies that may come into his hands. RESOLUTION NO. 15137 BE IT FURTHER RESOLVED: page 2 THAT a copy of this resolution is to be filed by the Finance Director with each of the banks and institutions so designated. Adopted by the City Council this 14th day of January 2020. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Resolution 15138 - Accepting Grant Disbursement of Funds Department: Administration LICENSE SECTION Meeting Date: 1/14/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson was recently notified of a grant reimbursement of $1,000 from the I.J. Burich Family Foundation. This is in relation to an application that was made for funding to make improvements to the "Hutchinson Signs". The money is being used to replace the internal white plastic portion of the signs that assist in their functioning. Robert Hantge had assisted John Olson in obtaining this money. BOARD ACTION REQUESTED: Approve Resolution 15138 Accepting the Grant Disbursement of Funds from the I.J. Burich Family Foundation Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15138 A RESOLUTION ACCEPTING GRANT DISBURSEMENT OF FUNDS WHEREAS, the City of Hutchinson had applied for funds from the I.J. Burich Family Foundation to assist in the Hutchinson Sign project to replace the internal white plastic portion of the signs to assist in the way the signs function; and WHEREAS, the City of Hutchinson has received a $1,000 grant reimbursement from the I.J. Burich Family Foundation; and WHEREAS, the City of Hutchinson needs to officially accept the grant disbursement of funds. THEREFORE, BE IT RESOLVED, that the Hutchinson City Council hereby accepts the grant disbursement from the I.J. Burich Family Foundation in the amount of $1,000 for the "Hutchinson Signs" Project. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 14th DAY OF JANUARY, 2020 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR Boards and Commissions BOARD/COMMISSION MEETING DAY TIME PLACE Airport Commission 3rd Thursday 5:30 p.m. Airport Bicycle -Pedestrian Adv. 3rd Wednesday 2:00 p.m. City Center (Quarterly) City Council 2nd/4th Tuesday 5:30 p.m. Council Chambers EDA Finance Team 3rd Wednesday 11:30 a.m. Enterprise Center Fire Department Pt Monday 8:00 P.M. Fire Station HATS Joint Power Bd. As Needed 2:00 p.m. HATS Building HCDC/EDA Board 4' Wednesday 11:30 a.m. Enterprise Center HRA Board 3rd Tuesday 7:00 a.m. City Center Hutch Downtown Assoc. Last Thursday 7:30 a.m. City Center Joint Planning Board 3rd Wednesday 5:30 p.m. City Center Library Board 4th Monday 6:00 p.m. Library PRCE Advisory Board Pt Monday 5:15 p.m. City Center Planning Commission 3rd Tuesday 5:30 p.m. City Center Police Commission 3rd Tuesday 5:00 p.m. E.O.C. Public Arts Commission 2nd Wednesday 5:30 p.m. Public Library Resource Allocation Comm. Pt Tuesday 4:00 p.m. City Center Senior Advisory Board 4th Monday 10:00 a.m. Senior Center Utilities Commission Last Wednesday 3:00 p.m. Utilities Office *Any meetings that fall on a holiday are subject to change HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short -Term Gambling License - McLeod County Pheasants Forever Department: Administration LICENSE SECTION Meeting Date: 1/14/2020 Application Complete Yes Contact: Matthew Jaunich Agenda Item Type: Presenter: Matthew Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The McLeod County Pheasants Forever organization has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on March 14, 2020, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing a short-term gambling license to McLeod County Pheasants Forever on March 14, 2020. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: V 1 cyl7 0 ]ll Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application Type Short Term Date(s) b - Fee: $30.00 onth/ ay/Year - Mo th1Da /Year Or anization Information f Name Phone Number ��►S�d� �Crr �_. �_,11 .fit*", (��t��r S� � 1'�II�c Address where regular meeting are held City State zip Federal or State ID: Day and time of meetings? _L_�t 57� ZVe. iZ tV [r71 � I .. Is this organization organized under the laws of the State of Minnesota? zgryes ❑ no How long has the organization been in existence? How may members in the organization? What is the purpose of the organization? Zi., 7 E L ' ;'171�t In whose custody will organization records be kept? Name Phone Number U �+ !w A �H . Address city State zip Duly Authorized Officer of the Organization Information True Name Phone Number /IZfdr sue.. fa�.yfo�.� .�.f'I' Residence Address City State Zip Date of Birth: �� 1 j U 1 ! �f Place of Birth: _ �,y Coe 14�71I Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yesg'no If yes, explain: City of Hutch inson Application for Gambling Devices License Page 2 of 3 Desi aced blip Manager ( Quad/ ied under Minnesota Statute §349) 1 lst a fi 3 �;'u -59 Tni:e�nme Ire Number Residence Address City p�State Z Date of Birth: 1 1 Place of Birth: 0n Month/day/year City -;;� State Have you ever been convicted of any crime other than a traffic offense? ❑ yes )d�" If yes, explain: How long have you been a member of the organization?�� Game Information Location # 1 Jf Name of location wheregYne will be played Phone Number Address of locatiofn where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: �I % through / Hours of the day gambling devices will be used: From To Maximum number of player: L16(p Will prizes -be paid in money or merchandise? Amoney merchandise Will refreshments be served during the time the gambling devices will be used? yes ❑ no If yes, will a charge be made for such refreshments? e A—ms ❑ no Game Information Location 42 Name of location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? 0 yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 II Officers of the Organization (ifneeessary, list additional names on separate sheet) 7itle 'JName r ResidencgAddress cli State Zip Name Title ) Residence Address City State zip t y / Name Title b 11A.., t G-e 1 Zip ResidenceAdddess City State Officers or Other Persons Paid for Services Information (i necessary, list additional names on separate sheet Name Title Residence Address City State Zip Name Title Residence Address City State zip Name Title Residence Address City State zip - Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager ] yes ❑ no It Authorized Officer 6 yes ❑ no ( Initial IInitial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of. the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. of authorized officer of organization of gamb7irig manager of organization Internal Use Only City Council 0 approved ❑ denied Notes: Date l2 - Date HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Patron Code of Conduct - Senior Center Department: PRCE LICENSE SECTION Meeting Date: 1/14/2020 Application Complete N/A Contact: Dolf Moon Agenda Item Type: Presenter: Dolf Moon Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson is committed to providing a safe, enjoyable, positive and secure experience to all who use, work and volunteer in the Senior Center. After review by the Administration, the Senior and PRCE Advisory Boards unanimously approved the patron code of conduct. BOARD ACTION REQUESTED: Recommend approval of the Patron Code of Conduct Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City of 7AL O-w-,7 PATRON CODE OF CONDUCT -SENIOR CENTER The Hutchinson Senior Center is committed to serving the senior citizens of Hutchinson area. The Senior Center is a recreational facility offering programming for individuals 55 years of age and older. The Senior Center is a friendly place where patrons can come to recreate, socialize with others, and find intellectual stimulation in addition to a number of helpful services and programs. The City of Hutchinson is committed to providing a safe, enjoyable, positive and secure experience to all who use, work and volunteer in the Center. Senior Center Patrons agree to abide by this Conduct Policy: PURPOSE: To ensure a warm and supportive environment for all who participate and work at the Senior Center. The Conduct Policy is designed to allow Senior Center Participants to feel at ease, create an enjoyable atmosphere for all, as well as protect the facility we all enjoy using. 1) Senior Center patrons are expected to abide by all state laws and local ordinances with regard to public behavior. 2) Senior Center patrons are expected to be considerate of others. Patrons are to be treated with kindness, courtesy, and respect. Staff and volunteers should always be treated respectfully. 3) Refrain from engaging in (or threatening) physical violence, assault, or battery, including but not limited to unwanted/unsolicited and/or harmful touching by the use of hands, arms, feet, legs, medical device, or other object which may include hitting, punching, kicking, biting, spitting and punching. Act of retaliation against another member, making him/her experience feelings of fear or uneasiness are prohibited. 4) Refrain from using abusive, obscene, threatening, harassing, insulting or suggestive language. Avoid making derogatory comments, slurs, or epithets. Should you at any time be made to feel uncomfortable by the language or behavior of others, please immediately notify the center coordinator or city staff that is in charge. 5) Harassment or intimidation by words, gestures, body language or any menacing behavior is strictly prohibited. 6) Be considerate of others while using equipment. Keep feet off of chairs, tables, counters, and treat furnishings, facilities, and equipment with care. 7) Patrons are expected to maintain an acceptable standard of personal hygiene. Infested clothing or personal effects or unpleasant body odor, which may offend other patrons of the center, is prohibited. 8) Smoking is only allowed outside the building and a minimum of 15 feet from the entrance. Vaping is not allowed in the facility. 9) To circulate a petition or survey, sell tickets for an organization or event or take pictures in the Senior Center, you must have approval of the Center's coordinator. 10) Political activity and political solicitation is prohibited. 11) Therapy dogs allowed. Must have certification. 12) Begging or solicitation is prohibited (e.g., panhandling, etc.) 13) Patrons are to refrain from using the public restrooms and/or other public areas at the Senior Center to maintain or take care of personal hygiene (e.g., shaving, sink bath etc.) 14) Patrons are encouraged to refrain from wearing scented products to the Center as some participants have allergies and other environmental sensitivities. 15) Patrons are to refrain from the destruction of Senior Center materials, furniture and grounds. 16) Respect hour of operations. VIOLATIONS OF CODE OF CONDUCT With the understanding that all service providers utilizing the Senior Center will be required to abide by the Center's rules, laws and processes, the Senior Center Management will: 1. FIRST OFFENSE —VERBAL WARNING TO PARTICIPANTS A. Meet with participants to discuss conduct policy B. Discuss inappropriate behavior and violation that occurred. C. Make a record of the incident D. Advise the violator that continued inappropriate behavior may result in suspension from programs 2. SECOND OFFENSE —ADDRESS INCIDENT A. Meet with participant to discuss violation. B. Make a record of the incident C. Possible and probable suspension from the program 3. THIRD OFFENSE —SUSPENSION AND/OR BANISHMENT FROM THE CENTER PERMANENTLY Senior Center staff reserves the right to immediately dismiss patrons from the Senior Center for violation of the conduct policy. A participant will be suspended for the following at least one year, possibly longer or permanently, from the date of incident: pushing, shoving, or otherwise using physical/sexual violence to any staff member and/or Center volunteer. INCIDENTS OF IMMINENT DANGER A. Handle imminent danger to persons or property as a police matter. B. When appropriate call 911 to protect the safety of participants and staff at the Center. There will be ZERO tolerance for physical/sexual and verbal abuse towards patron, staff, volunteers and vendors. Participant Responsibilities: All who attend are expected to behave in a mature and responsible manner and respect the rights and dignity of others. Participants are expected to arrive with the intent of enjoyment of Center activities and promotion of congeniality fellowship, and harmony with other participants. Violations of agreement can lead to suspension or being expelled from using the facility. Participant Signature Date: HUTCHINSON CITY COUNCIL ci vof 0' a_ � Request for Board Action 79 M-W Agenda Item: Consideration of the 2020 City of Hutchinson Pay Equity Report Department: Administration LICENSE SECTION Meeting Date: 1/14/2020 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Reviewed by Staff F1 Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: State law requires all public jurisdictions such as cities eliminate any gender -based wage inequities in compensation and submit regular reports to the Minnesota Management and Budget (MMB) Department to verify compliance with the law. The required Pay Equity Report for 2020 (2019 data) has been prepared for submission to MMB. The attached report must be approved by the City Council and submitted to MMB by January 31, 2020. The information to be submitted indicates that the City continues to be in compliance in regards to the pay equity requirements. The underpayment ratio value of 169.23 included in Section II of the Compliance Report is above the minimum ratio of 80 required to be in compliance. The underpayment ratio is the percentage of male job classes below predicted pay divided by the percentage of female classes below predicted pay. The specific documents attached for your review and which also will be submitted to MMB include the following: 1. Pay Equity Implementation Report Draft - the form will be finalized upon approval of the report by the Council 2. Compliance Report 3. Job Class Data Entry Verification List 4. Predicted Pay Report It is requested that the Council approve the enclosed report to be included on the consent agenda at your meeting scheduled for Tuesday, January 14, 2020. The report will be sent to MMB before the deadline of January 31, 2020, however, we generally do not receive confirmation from MMB that we are compliant until later in the year. BOARD ACTION REQUESTED: Approve the 2020 City of Hutchinson Pay Equity Report Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Pay Equity Implementation Report Print Date: 1/7/2020 Part A: Jurisdiction Identification * DRAFT COPY * Jurisdiction: Hutchinson Jurisdiction Type: City 111 Hassan Street S.E. Hutchinson MN 55350 Contact: Brenda Ewing Phone: (320) 234-4213 E-Mail: bewing@ci.hutchinson.mn.us Part B: Official Verification 1. The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. The system used was: Consultant's System Description: A new system - Keystone Job Leveling System 2. Health Insurance benefits for male and female classes of comparable value have been evaluated and: There is a difference and the maximum salaries reported include the monthly amount paid by the employer for health insurance. Part C: Total Payroll $8,826,090.00 is the annual payroll for the calendar year just ended December 31. 3. An official notice has been posted at: City Center, 111 Hassan St SE, Hutchinson, MN 55350 (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: Hutchinson City Council (governing body) Gary Forcier (chief elected official) Mayor (title) ❑ Checking this box indicates the following: - signature of chief elected official - approval by governing body - all information is complete and accurate, and - all employees over which the jurisdiction has final budgetary authority are included Date Submitted: Compliance Report Jurisdiction: Hutchinson Report Year: 2020 111 Hassan Street S.E. Case: 2 - 2019 Job List for Reporting (Private (Jur Only Hutchinson MN 55350 Contact: Brenda Ewing Phone: (320) 234-4213 E-Mail: bewing@ci.hutchinson.mn.us The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts 11, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION # Job Classes # Employees Avg. Max Monthly Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 169.23 Male Female Balanced All Job Classes Classes Classes Classes 52 28 4 84 80 37 28 145 7,961.25 6,550.14 6,938.63 Male Female Classes Classes a. # At or above Predicted Pay 30 21 b. # Below Predicted Pay 22 7 c. TOTAL 52 28 d. % Below Predicted Pay 42.31 25.00 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = 115 Value of T = -2.974 a. Avg. diff. in pay from predicted pay for male jobs = $43 b. Avg. diff. in pay from predicted pay for female jobs = $424 III. SALARY RANGE TEST = 0.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 0.00 B. Avg. # of years to max salary for female jobs = 0.00 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00) Hutchinson Job Class Data Entry Verification List LGID 504 Case: 2019 Job List for Reporting Job Class Nbr Nbr Class Jobs Min Mo Max Mo Yrs to Max Yrs of Exceptional Nbr Title Males Females Type Points Salary Salary Salary Service Service Pay 72 Part Time Event Center Re 1 0 M 220 $1,840.00 $2,759.00 0.00 1.00 76 PT Seasonal Arena Attend 0 1 F 220 $1,776.00 $1,949.00 0.00 3.00 78 PT Seasonal Park Mainter 1 0 M 220 $1,733.00 $1,906.00 0.00 1.00 73 Part Time PRCE Office Sp 0 2 F 233 $2,802.00 $4,202.00 0.00 4.00 74 Part Time Custodian 2 0 M 233 $2,498.00 $3,746.00 0.00 2.00 69 Part Time Liquor Sales CIE 11 7 B 242 $1,955.00 $2,932.00 0.00 25.00 60 Utility Billing Specialist 0 1 F 247 $4,645.00 $6,254.00 0.00 5.00 63 Public Works Admin. Secrf 0 1 F 247 $4,645.00 $6,254.00 0.00 22.00 68 Part Time Licensing Clerk 0 2 F 247 $3,219.00 $4,828.00 0.00 15.00 66 Permit Technician 0 1 F 251 $4,645.00 $6,254.00 0.00 8.00 62 Event Ctr General Maint V\ 0 1 F 254 $4,645.00 $6,254.00 0.00 11.00 64 Water/Wastewater Maint T 1 0 M 258 $4,645.00 $6,254.00 0.00 2.00 70 PT Recreation Spec/Cone( 0 1 F 258 $3,219.00 $4,828.00 0.00 9.00 71 Rec Facility Maintenance 0 1 F 259 $4,645.00 $6,254.00 0.00 8.00 82 FT Motor Vehicle Licensin( 0 2 F 261 $4,645.00 $6,254.00 0.00 14.00 84 PRCE Maintenance Techn 0 1 F 266 $4,645.00 $6,254.00 0.00 2.00 75 Plan ning/Building/EDA Tec 0 1 F 268 $4,645.00 $6,254.00 0.00 1.00 47 Full Time Emergency Disp 0 5 F 269 $4,947.00 $6,708.00 0.00 15.00 48 Part Time Emergency Disr 0 2 F 269 $3,521.00 $5,282.00 0.00 9.00 50 Police Records Specialist 0 2 F 269 $4,947.00 $6,708.00 0.00 17.00 49 Water Plant Operator 1 0 M 273 $4,947.00 $6,708.00 0.00 4.00 55 Engineering Admin Secrets 0 1 F 273 $4,947.00 $6,708.00 0.00 42.00 67 Compost Laborer 1 0 M 276 $4,947.00 $6,708.00 0.00 12.00 51 Police Supplemental Servi 1 0 M 278 $4,947.00 $6,708.00 0.00 21.00 58 Wastewater Maintenance c 1 0 M 280 $4,947.00 $6,708.00 0.00 2.00 65 Part Time HR Admin Tech 0 1 F 282 $3,521.00 $5,282.00 0.00 8.00 56 Public Works Equipment C 3 0 M 288 $4,947.00 $6,708.00 0.00 4.00 86 PT Seasonal Rec Building 1 0 M 290 $3,509.00 $4,562.00 0.00 3.00 52 Full Time Security Guard 2 1 B 291 $4,947.00 $6,708.00 0.00 6.00 53 Part Time Security Guard 2 0 M 291 $3,521.00 $5,282.00 0.00 2.00 42 Payroll/Benefits Specialist 0 1 F 300 $5,214.00 $7,106.00 0.00 5.00 38 Compost Operations Spec 1 0 M 301 $5,214.00 $7,106.00 0.00 15.00 45 Police Investigations Spec 0 1 F 301 $5,214.00 $7,106.00 0.00 10.00 46 Lab Tech nician/Wastewate 0 1 F 301 $5,214.00 $7,106.00 0.00 6.00 59 Compost Equipment Oper, 3 0 M 303 $5,214.00 $7,106.00 0.00 3.00 57 Sr. Accounting Specialist 0 1 F 306 $5,214.00 $7,106.00 0.00 2.00 41 Sr. Public Works Maint. OK 4 0 M 307 $5,214.00 $7,106.00 0.00 20.00 61 Parks Maintenance Equipr 4 0 M 308 $5,214.00 $7,106.00 0.00 10.00 54 Sr. Liquor Sales Clerk 1 2 B 319 $5,214.00 $7,106.00 0.00 19.00 43 Plant Equipment Mechanic 1 0 M 321 $5,214.00 $7,106.00 0.00 12.00 80 Sr. Water Operator 1 0 M 322 $5,214.00 $7,106.00 0.00 7.00 81 Sr. Wastewater Operator 1 0 M 322 $5,214.00 $7,106.00 0.00 20.00 37 Sales & Marketing Special 0 1 F 331 $5,439.00 $7,446.00 0.00 21.00 27 Compost Site Coordinator 1 0 M 333 $5,439.00 $7,446.00 0.00 12.00 33 IT Technician 1 0 M 337 $5,439.00 $7,446.00 0.00 1.00 39 Equipment Mechanic 1 0 M 346 $5,439.00 $7,446.00 0.00 3.00 85 Inspector 1 0 M 346 $5,439.00 $7,446.00 0.00 1.00 79 Maintenance Lead Operate 1 0 M 349 $5,439.00 $7,446.00 0.00 19.00 36 Parks Maintenance Specie 1 0 M 359 $5,439.00 $7,446.00 0.00 18.00 30 Police - Investigations 3 1 B 367 $5,981.00 $8,157.00 0.00 21.00 31 Full Time Police Officer 9 2 M 367 $5,781.00 $7,957.00 0.00 29.00 32 Part Time Police Officer 2 0 M 367 $4,355.00 $6,531.00 0.00 20.00 35 Executive Assistant/Parale 0 1 F 376 $5,781.00 $7,957.00 0.00 18.00 40 Arborist 1 0 M 378 $5,781.00 $7,957.00 0.00 4.00 44 Building Inspector 1 0 M 381 $5,781.00 $7,957.00 0.00 1.00 25 Server/Network Techniciar 1 0 M 400 $6,000.00 $8,286.00 0.00 7.00 34 Event Center Coordinator 0 1 F 406 $6,000.00 $8,286.00 0.00 17.00 29 Senior Engineering Specie 2 0 M 411 $6,000.00 $8,286.00 0.00 22.00 1 Hutchinson Job Class Data Entry Verification List LGID 504 Case: 2019 Job List for Reporting Job Class Nbr Nbr Class Jobs Min Mo Max Mo Yrs to Max Yrs of Exceptional Nbr Title Males Females Type Points Salary Salary Salary Service Service Pay 28 Recreation Services Coorc 1 0 M 430 $6,000.00 $8,286.00 0.00 38.00 22 Police Sergeant 4 1 M 446 $6,423.00 $8,922.00 0.00 20.00 23 Motor Vehicle Deputy Reg 0 1 F 449 $6,423.00 $8,922.00 0.00 19.00 24 Project/Environl/Regulatory 1 0 M 453 $6,423.00 $8,922.00 0.00 13.00 26 Senior Accountant 1 0 M 463 $6,423.00 $8,922.00 0.00 4.00 16 Parks Supervisor 0 1 F 466 $6,423.00 $8,922.00 0.00 18.00 18 Water Supervisor 1 0 M 472 $6,423.00 $8,922.00 0.00 17.00 19 Wastewater Supervisor 1 0 M 472 $6,423.00 $8,922.00 0.00 4.00 20 Facilities Manager 1 0 M 472 $6,423.00 $8,922.00 0.00 4.00 21 Building Official 1 0 M 476 $6,423.00 $8,922.00 0.00 5.00 17 Recreation Facilities/Oper 1 0 M 492 $6,841.00 $9,548.00 0.00 39.00 14 Police Lieutenant 1 0 M 517 $6,841.00 $9,548.00 0.00 17.00 12 Compost Manager 1 0 M 551 $7,408.00 $10,399.00 0.00 18.00 13 Public Works Manager 1 0 M 555 $7,408.00 $10,399.00 0.00 22.00 8 Liquor Sales Manager 0 1 F 556 $7,408.00 $10,399.00 0.00 17.00 9 Economic Development Di 1 0 M 557 $7,408.00 $10,399.00 0.00 15.00 15 Fire Chief 1 0 M 562 $7,408.00 $10,399.00 0.00 5.00 11 IT Director 1 0 M 649 $8,052.00 $11,366.00 0.00 25.00 10 Human Resources Directo 0 1 F 655 $8,052.00 $11,366.00 0.00 25.00 7 Finance Director 1 0 M 667 $8,052.00 $11,366.00 0.00 8.00 5 PRCE Director 1 0 M 685 $8,052.00 $11,366.00 0.00 30.00 6 Planning Director 1 0 M 685 $8,052.00 $11,366.00 0.00 9.00 4 Police Chief/Emergency M 1 0 M 718 $8,695.00 $12,331.00 0.00 22.00 2 City Attorney 1 0 M 738 $8,695.00 $12,331.00 0.00 17.00 3 Public Works Director/City 1 0 M 758 $8,695.00 $12,331.00 0.00 15.00 1 City Administrator 1 0 M 1,040 $9,943.00 $14,203.00 0.00 5.00 Job Number Count: 84 16000 14000 12000 10000 8000 W 6000 4000 1A • 2000 0 200 Predicted Pay Report for Hutchinson Case : 2019 Job List for Reporting 1 /7/2020 400 600 800 1000 1200 Points Male Jobs 0 Female Jobs 10 Balanced Jobs —Predicted Pay — — — Line Continuation (Min) ---Line Continuation (Max) Page 1 of 4 Job Nbr Job Title Nbr Males Predicted Pay Report for Hutchinson Case : 2019 Job List for Reporting Nbr Total Job Females Nbr Type Job Points Max Mo Salary Predicted Pay 1/7/2020 Pay Difference 72 Part Time Event Center Recepti 1 0 1 Male 220 $2,759.00 $4,330.40 ($1,571.40) 76 PT Seasonal Arena Attendant 0 1 1 Female 220 $1,949.00 $4,330.40 ($2,381.40) 78 PT Seasonal Park Maintenance 1 0 1 Male 220 $1,906.00 $4,330.40 ($2,424.40) 73 Part Time PRCE Office Speciali 0 2 2 Female 233 $4,202.00 $4,660.20 ($458.20) 74 Part Time Custodian 2 0 2 Male 233 $3,746.00 $4,660.20 ($914.20) 69 Part Time Liquor Sales Clerk 11 7 18 Balanced 242 $2,932.00 $4,888.05 ($1,956.05) 60 Utility Billing Specialist 0 1 1 Female 247 $6,254.00 $5,014.98 $1,239.02 63 Public Works Admin. Secretary 0 1 1 Female 247 $6,254.00 $5,014.98 $1,239.02 68 Part Time Licensing Clerk 0 2 2 Female 247 $4,828.00 $5,014.98 ($186.98) 66 Permit Technician 0 1 1 Female 251 $6,254.00 $5,116.94 $1,137.06 62 Event Ctr General Maint Worker 0 1 1 Female 254 $6,254.00 $5,192.89 $1,061.11 64 Water/Wastewater Maint Tech 1 0 1 Male 258 $6,254.00 $5,293.81 $960.19 70 PT Recreation Spec/Concessions 0 1 1 Female 258 $4,828.00 $5,293.81 ($465.81) 71 Rec Facility Maintenance 0 1 1 Female 259 $6,254.00 $5,319.82 $934.18 82 FT Motor Vehicle Licensing Cie 0 2 2 Female 261 $6,254.00 $5,370.80 $883.20 84 PRCE Maintenance Technician 0 1 1 Female 266 $6,254.00 $5,496.69 $757.31 75 Planning/Building/EDA Technici 0 1 1 Female 268 $6,254.00 $5,547.67 $706.33 47 Full Time Emergency Dispatcher 0 5 5 Female 269 $6,708.00 $5,573.68 $1,134.32 48 Part Time Emergency Dispatcher 0 2 2 Female 269 $5,282.00 $5,573.68 ($291.68) 50 Police Records Specialist 0 2 2 Female 269 $6,708.00 $5,573.68 $1,134.32 49 Water Plant Operator 1 0 1 Male 273 $6,708.00 $5,674.60 $1,033.40 55 Engineering Admin Secretary 0 1 1 Female 273 $6,708.00 $5,674.60 $1,033.40 67 Compost Laborer 1 0 1 Male 276 $6,708.00 $5,750.54 $957.46 51 Police Supplemental Services S 1 0 1 Male 278 $6,708.00 $5,801.52 $906.48 58 Wastewater Maintenance Operato 1 0 1 Male 280 $6,708.00 $5,852.50 $855.50 65 Part Time HR Admin Technician 0 1 1 Female 282 $5,282.00 $5,903.48 ($621.48) 56 Public Works Equipment Operato 3 0 3 Male 288 $6,708.00 $6,055.38 $652.62 86 PT Seasonal Rec Building HVAC 1 0 1 Male 290 $4,562.00 $6,106.36 ($1,544.36) 52 Full Time Security Guard 2 1 3 Balanced 291 $6,708.00 $6,131.33 $576.67 53 Part Time Security Guard 2 0 2 Male 291 $5,282.00 $6,131.33 ($849.33) 42 Payroll/Benefits Specialist 0 1 1 Female 300 $7,106.00 $6,360.22 $745.78 38 Compost Operations Specialist 1 0 1 Male 301 $7,106.00 $6,385.19 $720.81 45 Police Investigations Speciali 0 1 1 Female 301 $7,106.00 $6,385.19 $720.81 46 Lab Technician/Wastewater Oper 0 1 1 Female 301 $7,106.00 $6,385.19 $720.81 59 Compost Equipment Operator 3 0 3 Male 303 $7,106.00 $6,625.08 $480.92 Page 2 of 4 Job Nbr Job Title Nbr Males Predicted Pay Report for Hutchinson Case : 2019 Job List for Reporting Nbr Total Job Females Nbr Type Job Points Max Mo Salary Predicted Pay 1/7/2020 Pay Difference 57 Sr. Accounting Specialist 0 1 1 Female 306 $7,106.00 $6,684.54 $421.46 41 Sr. Public Works Maint. Operat 4 0 4 Male 307 $7,106.00 $6,704.09 $401.91 61 Parks Maintenance Equipment Op 4 0 4 Male 308 $7,106.00 $6,724.45 $381.55 54 Sr. Liquor Sales Clerk 1 2 3 Balanced 319 $7,106.00 $7,041.57 $64.43 43 Plant Equipment Mechanic II 1 0 1 Male 321 $7,106.00 $7,071.85 $34.15 80 Sr. Water Operator 1 0 1 Male 322 $7,106.00 $7,086.69 $19.31 81 Sr. Wastewater Operator 1 0 1 Male 322 $7,106.00 $7,086.69 $19.31 37 Sales & Marketing Specialist 0 1 1 Female 331 $7,446.00 $7,217.01 $228.99 27 Compost Site Coordinator 1 0 1 Male 333 $7,446.00 $7,246.69 $199.31 33 IT Technician 1 0 1 Male 337 $7,446.00 $7,305.46 $140.54 39 Equipment Mechanic 1 0 1 Male 346 $7,446.00 $7,438.01 $7.99 85 Inspector 1 0 1 Male 346 $7,446.00 $7,438.01 $7.99 79 Maintenance Lead Operator 1 0 1 Male 349 $7,446.00 $7,467.62 ($21.62) 36 Parks Maintenance Specialist 1 0 1 Male 359 $7,446.00 $7,610.68 ($164.68) 30 Police - Investigations 3 1 4 Balanced 367 $8,157.00 $7,726.44 $430.56 31 Full Time Police Officer 9 2 11 Male 367 $7,957.00 $7,726.44 $230.56 32 Part Time Police Officer 2 0 2 Male 367 $6,531.00 $7,726.44 ($1,195.44) 35 Executive Assistant/Paralegal 0 1 1 Female 376 $7,957.00 $7,902.64 $54.36 40 Arborist 1 0 1 Male 378 $7,957.00 $7,927.78 $29.22 44 Building Inspector 1 0 1 Male 381 $7,957.00 $7,965.24 ($8.24) 25 Server/Network Technician 1 0 1 Male 400 $8,286.00 $8,158.05 $127.95 34 Event Center Coordinator 0 1 1 Female 406 $8,286.00 $8,237.21 $48.79 29 Senior Engineering Specialist 2 0 2 Male 411 $8,286.00 $8,309.17 ($23.17) 28 Recreation Services Coordinato 1 0 1 Male 430 $8,286.00 $8,551.21 ($265.21) 22 Police Sergeant 4 1 5 Male 446 $8,922.00 $8,749.86 $172.14 23 Motor Vehicle Deputy Registrar 0 1 1 Female 449 $8,922.00 $8,797.61 $124.39 24 Project/Environl/Regulatory Mg 1 0 1 Male 453 $8,922.00 $8,844.33 $77.67 26 Senior Accountant 1 0 1 Male 463 $8,922.00 $8,962.23 ($40.23) 16 Parks Supervisor 0 1 1 Female 466 $8,922.00 $8,997.13 ($75.13) 18 Water Supervisor 1 0 1 Male 472 $8,922.00 $9,112.39 ($190.39) 19 Wastewater Supervisor 1 0 1 Male 472 $8,922.00 $9,112.39 ($190.39) 20 Facilities Manager 1 0 1 Male 472 $8,922.00 $9,112.39 ($190.39) 21 Building Official 1 0 1 Male 476 $8,922.00 $9,188.92 ($266.92) 17 Recreation Facilities/Oper Mgr 1 0 1 Male 492 $9,548.00 $9,409.88 $138.12 14 Police Lieutenant 1 0 1 Male 517 $9,548.00 $9,767.34 ($219.34) Page 3 of 4 Job Nbr Job Title Nbr Males Predicted Pay Report for Hutchinson Case : 2019 Job List for Reporting Nbr Total Job Females Nbr Type Job Points Max Mo Salary Predicted Pay 1/7/2020 Pay Difference 12 Compost Manager 1 0 1 Male 551 $10,399.00 $10,136.09 $262.91 13 Public Works Manager 1 0 1 Male 555 $10,399.00 $10,189.46 $209.54 8 Liquor Sales Manager 0 1 1 Female 556 $10,399.00 $10,202.35 $196.65 9 Economic Development Director 1 0 1 Male 557 $10,399.00 $10,214.73 $184.27 15 Fire Chief 1 0 1 Male 562 $10,399.00 $10,277.64 $121.36 11 IT Director 1 0 1 Male 649 $11,366.00 $11,290.21 $75.79 10 Human Resources Director 0 1 1 Female 655 $11,366.00 $11,349.67 $16.33 7 Finance Director 1 0 1 Male 667 $11,366.00 $11,468.99 ($102.99) 5 PRCE Director 1 0 1 Male 685 $11,366.00 $11,647.77 ($281.77) 6 Planning Director 1 0 1 Male 685 $11,366.00 $11,647.77 ($281.77) 4 Police Chief/Emergency Managem 1 0 1 Male 718 $12,331.00 $11,993.72 $337.28 2 City Attorney 1 0 1 Male 738 $12,331.00 $12,174.34 $156.66 3 Public Works Director/City Eng 1 0 1 Male 758 $12,331.00 $12,417.38 ($86.38) 1 City Administrator 1 0 1 Male 1,040 $14,203.00 $14,474.59 ($271.59) Job Number Count: 84 Page 4 of 4 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: FrSecure Network Security Audit Department: IT LICENSE SECTION Meeting Date: 1/14/2020 Application Complete N/A Contact: Tom Kloss Agenda Item Type: Presenter: Tom Kloss Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: With an ever changing internal environment and a constantly evolving threat from the outside, staff recommends an in depth, over all network system audit. The contract from FrSecure would span over a period of 36 months. By the end of the contract, every system from written policies to hardware configurations will be reviewed. During the review/audit, there will be other work triggered by the audit to resolve any short comings in the system. Some of that work will be covered under this contract, other items may fall outside the contract or involve other entities. Those items will be dealt with on an individual basis and budgeted as needed. Throughout the process, the study will yield a "FACT" report. This report is an ongoing security management framework that is ever changing, and simplifies managing a security program. Out of the "FACT" process also comes a FISASCORE assessment. The FISASCORE is an objective and comprehensive measurement of information security risk. The FISASCORE is an extremely accurate way to pinpoint system risks and strengths. This type of study is very common in the private sector, but less common in public institutions. That statistic is slowly starting to change as City leaders learn how often government entities are targeted by risks such as Ransomware. The full contract is not included in the packet as some of the information should not be published for public review due to potential security risks. BOARD ACTION REQUESTED: Approval of Contract Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 131,670.00 Total City Cost: Funding Source: See Attachment Remaining Cost: $ 131,670.00 Funding Source: City of Hutchinson 3-Year FACT Engagement Project Investment and Payment Terms 0 Year 1 Year 2 Year ; Full FISASCORE Risk Assessment FISASCORE Update Full FISASCORE Risk Assessment • FISASCORE Roadmap FISASCORE Roadmap FISASCORE Roadmap • Base vCISO services Base vCISO services Base vCISO services • S27eam • S2Team * S21eam • 1 Extra Vulnerability Scan * 1 Extra Vulnerability Scan * 1 Extra Vulnerability Scan Nas11�iiiiilr Price I Wr Tetm Incident Response Registration Service @ no charge included with FACT"' System ($1,000 value) IR Registration Service $0 FACT"' System FACT"' System - 1 year engagement $4,750 Per month for 12 months *Invoiced Quarterly FACT'"' System - 2 year engagement $4,100 Per month for 24 months Q1Y I Subtotal 1 12 24 *Multiyear incentive pricing reflected *Invoiced Quarterly Q FACT"' System - 3 year engagement $3,850 Per month for 36 months 36 *Multiyear incentive pricing reflected *Invoiced Quarterly Decline FACT"' System Stand Alone Options FISASCORE® Assessment FISASCOREO Roadmap Base vCISO Support Quarterly Vulnerability Scanning $0 $20,325 $5,500 $3,000 Per month for 12 months *Invoiced Quarterly $3,850 $0 $57,000 $98,400 $138,600 1 $0 1 $20,325 1 $5,500 12 $36,000 4 $15,400 Discount (5%) -$6,930 Total $131,670 CONFIDENTIAL INFORMATION This document may contain information that is privileged, confidential or otherwise protected from disclosure. Dissemination, distribution or copying of this document or the information herein is prohibited without prior permission of FRSecure. Copyright 2019 FRSecure LLC, All Rights Reserved. Document ID: FRSQ 3118 121 IT Liquor Hutch Compost Waste Water Water EDA HRA HUC Allocation 59.81% 3.08% 3.08% 4.84% 4.84% 1.32% 0.88% 22.15% Yearly Cost 1 $26,250.801 $1,351.671 $1,351.671 $2,123.191 $2,123.191 $579.141 $386.771 $9,723.56 HUTCHINSON CITY COUNCIL ci vof 0, a_ � Request for Board Action 79 M-W Agenda Item: Technology Policy Version 1-2020 Department: IT LICENSE SECTION Meeting Date: 1/14/2020 Application Complete N/A Contact: Tom Kloss Agenda Item Type: Presenter: Tom Kloss Reviewed by Staff F1 consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Presented for your consideration is the updated Information Technology Policy. The last time the Technology Policy was re -written was in 2012. The new policy includes up to date security items to fit with todays risks. The policy is not included in the packet as some of the information should not be for public view. BOARD ACTION REQUESTED: Approval of Policy Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/20/19 - 1/14/20 Check Date Check Vendor Name Description Amount 12/20/2019 EFT1107 EFTPS Payroll 12/1- 12/14/2019 64,286.34 12/20/2019 EFT1108 Child Support Payroll 12/1- 12/14/2019 149.54 12/20/2019 EFT1109 MN Dept of Revenue Payroll 12/1- 12/14/2019 12,286.73 12/20/2019 EFT1110 Provident Life Insurance Payroll 12/1-12/14/2019 640.51 12/20/2019 EFT1111 PERA Payroll 12/1- 12/14/2019 52,000.81 12/20/2019 EFT1112 TASC-Flex Payroll 12/1- 12/14/2019 1,552.96 12/20/2019 EFT1113 TASC-H S A Payroll 12/1- 12/14/2019 13,119.19 12/20/2019 EFT1114 ICMA Payroll 12/1- 12/14/2019 2,560.00 12/20/2019 EFT1115 VOYA Payroll 12/1- 12/14/2019 530.00 12/20/2019 EFT1116 MNDCP Payroll 12/1- 12/14/2019 350.00 12/20/2019 208692 MNPEA Payroll 12/1 - 12/14/2019 585.00 12/20/2019 208693 Unum Life Insurance Payroll 12/1- 12/14/2019 1,176.33 12/20/2019 208694 United Way of McLeod Cty Payroll 12/1- 12/14/2019 1,036.00 12/20/2019 208695 HART Payroll 12/1- 12/14/2019 585.47 12/20/2019 208696 EARTHLY DELIGHTS LTD JUNE TAX SETTLEMENT 2019 10,856.78 12/20/2019 208697 KGB CORNERSTONE COMMONS LLC JUNE TAX SETTLEMENT 2019 10,915.74 12/30/2019 208698 48FORTY SOLUTIONS, LLC PALLETS - CREEKSIDE PRODUCTION 7,458.00 12/30/2019 208699 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 865.18 12/30/2019 208700 ACE HARDWARE - 1825 REPAIR & MAINT SUPPLIES - PD 144.29 12/30/2019 208701 ALBERTS, LESLIE REIMB: GIFTS FOR COACHES & SKATERS 83.85 12/30/2019 208702 ALPHA TRAINING & TACTICS LLC BODY ARMOR FOR PD 10,013.32 12/30/2019 208703 ALTISOURCE SINGLE FAMLY INC UB refund for account: 1-480-5990-4-02 5.42 12/30/2019 208704 AMERICAN BOTTLING CO DECEMBER COST OF GOODS - LIQUOR STORE 126.16 12/30/2019 208705 AMERICAN DOOR WORKS LOADING DOCK OVERHEAD DOOR REPAIR - LIQUOR STORE 358.21 12/30/2019 208706 AMERIPRIDE SERVICES 12/16 CLEANING SERVICES - LIQUOR STORE 126.58 12/30/2019 208707 ARCTIC GLACIER USA INC. DECEMBER COST OF GOODS - LIQUOR STORE 115.34 12/30/2019 208708 ARTISAN BEER COMPANY DECEMBER COST OF GOODS - LIQUOR STORE 1,007.10 12/30/2019 208709 ASHLEY NEUMANN WITHDREW FROM WRESTLING 85.00 12/30/2019 208710 AUTO VALUE - GLENCOE REPAIR & MAINT SUPPLIES - HATS 174.14 12/30/2019 208711 BEACON ATHLETICS BASEBALL FIELD BASES 1,119.40 12/30/2019 208712 BELLBOY CORP DECEMBER COST OF GOODS - LIQUOR STORE 5,043.75 12/30/2019 208713 BERNICK'S DECEMBER COST OF GOODS - LIQUOR STORE 421.66 12/30/2019 208714 BLADES GROUP LLC 50LB BAG ROCK/ASPHALT 1,116.00 12/30/2019 208715 BOYER TRUCKS THERMOSTATS 131.00 12/30/2019 208716 BRADLEY SECURITY LLC REMOVE EXISTING AND INSTALL NEW LOCK 528.00 12/30/2019 208717 BRANDON TIRE CO SPARE TIRES FOR LEAF VAC 207.85 12/30/2019 208718 BREAKTHRU BEVERAGE DECEMBER COST OF GOODS - LIQUOR STORE 4,664.51 12/30/2019 208719 BRUSKE PRODUCTS BRUSHES AND MISC SUPPLIES - HATS 221.36 12/30/2019 208720 C & L DISTRIBUTING DECEMBER COST OF GOODS - LIQUOR STORE 46,262.50 12/30/2019 208721 CARD SERVICES CASH WISE PURCHASES - SENIOR CENTER 154.88 12/30/2019 208722 CARLOS CREEK WINERY DECEMBER COST OF GOODS - LIQUOR STORE 600.00 12/30/2019 208723 CARTER, RANDY REIMB: SAFETY FOOTWEAR 159.99 12/30/2019 208724 CASH DRAWER #4 PETTY CASH RECONCILIATION 10.00 12/30/2019 208725 CENTRAL HYDRAULICS REPAIR WATER TRUCK: MALE PIPE SWIVEL 97.23 12/30/2019 208726 CHEMISOLV CORP FERRIC CHLORIDE - WWTP 7,550.44 12/30/2019 208727 CINTAS CORPORATION MONTHLY CLEANING SERVICE - VARIOUS DEPTS 216.78 12/30/2019 208728 CROW RIVER AUTO & TRUCK REPAIR POLICE SQUAD OIL CHANGE 68.50 12/30/2019 208730 CROW RIVER PRESS INC SENIOR NEWSLETTERS 93.41 12/30/2019 208731 CROW RIVER WINERY DECEMBER COST OF GOODS - LIQUOR STORE 1,688.40 12/30/2019 208732 DAAK REFRIGERATION REPAIR ON RANGE AT SENIOR DINING 136.00 12/30/2019 208733 DOMINO'S PIZZA PIZZAS AT SENIOR CENTER 434.87 12/30/2019 208734 DOSTAL, KARLA UB refund for account: 3-287-1380-1-01 70.26 12/30/2019 208735 DPC INDUSTRIES INC CHEMICALS FOR WWTP 686.28 12/30/2019 208736 DUNDEE FLOWERS: A KUCERA 35.00 12/30/2019 208737 DYNA SYSTEMS HOSE, CABLE TIES, CRYOBIT - WWTP 174.31 12/30/2019 208738 ECOLAB PEST ELIMINATION 12/09 SERVICE - PD, 12/16 SERVICE - CREEKSIDE 226.45 12/30/2019 208739 ELK RIVER COMPOSTING INC CONTRACTED COMPOST 9/1/19 - 10/28/19 17,652.34 12/30/2019 208740 EMPIRE PIPE SERVICES SEWER INSPECTION 2,955.00 12/30/2019 208741 FARM -RITE EQUIPMENT BOBCAT SB200 SNOWBLOWER & MISC SUPPLIES 4,878.72 12/30/2019 208742 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 458.57 12/30/2019 208743 FILZEN, MARY REIMB: MTG WITH DPS & DNR COMMISSIONERS 114.49 12/30/2019 208744 FORMS & SYSTEMS OF MINNESOTA CITATIONS 861.54 12/30/2019 208745 FOSTER MECHANICAL HVAC REPAIR 1,978.88 12/30/2019 208746 GEB ELECTRIC INC CASE OF LAMPS FOR RECREATION CENTER 1,098.00 12/30/2019 208747 GEMPLER'S INC REPLACEMENT BLADES 339.92 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/20/19 - 1/14/20 Check Date Check Vendor Name Description Amount 12/30/2019 208748 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 979.96 12/30/2019 208749 GRAUPMANN, STACY DJ DANCE - SENIOR CENTER 100.00 12/30/2019 208750 HANNEMANN, HERMAN UB refund for account: 2-241-5800-3-00 93.71 12/30/2019 208751 HANSEN GRAVEL INC. DECEMBER SNOW REMOVAL 4,648.50 12/30/2019 208752 HOFF, RANDY FLOWER ARRANGEMENTS - HPD 37.00 12/30/2019 208753 HUTCHINSON CO-OP DYED DIESEL 18,515.78 12/30/2019 208754 HUTCHINSON HEALTH NEW EMPLOYEE DRUG TESTING 315.00 12/30/2019 208755 HUTCHINSON HRA TIF - HILDAJIMENEZ: INSP, APP FEES 500.00 12/30/2019 208756 HUTCHINSON HRA TIF- HILDA JIMENEZ: ADMIN FEE 1,000.00 12/30/2019 208757 HUTCHINSON HRA TIF: JODY ECK: ADMIN FEE 500.00 12/30/2019 208758 HUTCHINSON UTILITIES PERA RATE INCREASE AID 7,099.00 12/30/2019 208759 HUTCHINSON WHOLESALE #1550 MISC SUPPLIES - PUBLIC WORKS 1,213.18 12/30/2019 208760 HUTCHINSON WHOLESALE #1552 MISC SUPPLIES - PARKS 1.77 12/30/2019 208761 HUTCHINSON, CITY OF BLDG DEPT: TIF - HILDA JIMENEZ 500.00 12/30/2019 208762 1 & S GROUP, INC. REC CENTER INPROVEMENTS: THRU 11/30/19 1,524.26 12/30/2019 208763 INDIAN ISLAND WINERY DECEMBER COST OF GOODS - LIQUOR STORE 120.48 12/30/2019 208764 INTEPLAST GROUP CREEKSIDE'" BAG FILM 899.10 12/30/2019 208765 INTERNATIONAL CODE COUNCIL INC TRAINING FOR BUILDING INSPECTIONS 960.00 12/30/2019 208766 INTOXIMETERS INC DRYGAS 105.00 12/30/2019 208767 JACOBSEN, SEPTEMBER REIMB: MISC SUPPLIES FOR EVENT/SENIOR CENTER 152.18 12/30/2019 208768 JAY MALONE MOTORS GLASS WORK DONE ON AIRP-457 107.90 12/30/2019 208769 JOHNSON BROTHERS LIQUOR CO. DECEMBER COST OF GOODS - LIQUOR STORE 14,908.21 12/30/2019 208770 JUUL CONTRACTING CO SNOW REMOVAL 12/10 540.00 12/30/2019 208771 KERI'S CLEANING & HANDYMAN SERVICES DECEMBER CLEANING: CC, LIB, SR DIN 3,094.00 12/30/2019 208772 KOHLS SWEEPING SERVICE DOZER PILING, HAULING - CREEKSIDE 1,838.34 12/30/2019 208773 KRANZ LAWN & POWER CARBIDE CHAINS 90.00 12/30/2019 208774 L & P SUPPLY CO LANDPRIDE SPREADER - PARKS 4,296.90 12/30/2019 208775 L & S ELECTRIC, INC. BREAKER EVAL & RATING PLUG - WWTP 2,500.00 12/30/2019 208776 LOCHER BROTHERS INC DECEMBER COST OF GOODS - LIQUOR STORE 34,353.66 12/30/2019 208777 MAIERS, MATT REIMB: SAFETY FOOTWEAR & WINTER BOOTS 289.99 12/30/2019 208778 MARCO TECHNOLOGIES, LLC November Cost per Print 434.76 12/30/2019 208779 MARSHALL CONCRETE PRODUCTS CONSTR ADHESIVE - AIRPORT 15.57 12/30/2019 208780 MENARDS HUTCHINSON MISC SUPPLIES - MULTIPLE DEPTS 437.85 12/30/2019 208781 MICHIGAN DEPARTMENT OF AGRICULTURE WONDERBLEND LICENSES RENEWAL 350.00 12/30/2019 208782 MINNESOTA DEPT OF AGRICULTURE REGISTRATION OF SOIL AMEND/FERTILIZER 1,500.00 12/30/2019 208783 MINNESOTA DEPT OF AGRICULTURE PESTICIDE APPLICATOR LICENSE RENEWAL 10.00 12/30/2019 208784 MINNESOTA DEPT OF HEALTH CIVIC ARENA CONCESSION STAND ANNUAL LICENSE 190.00 12/30/2019 208785 MINNESOTA MUNICIPAL BEVERAGE ASSOC BEVERAGE ALCOHOLTRAINING 150.00 12/30/2019 208786 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING SERVICES - WWTP 739.00 12/30/2019 208787 NEBRASKA DEPT OF AGRICULTURE FERTILIZER LICENSE RENEWAL 15.00 12/30/2019 208788 NERO ENGINEERING LLC WASTEWATER SERVICES - MULTIPLE PROJECTS 7,428.40 12/30/2019 208789 NORTH CENTRAL LABORATORIES CHEMICALS - WWTP 244.46 12/30/2019 208790 NORTHERN STATES SUPPLY INC EQUIPMENT REPAIR PARTS - HATS 637.33 12/30/2019 208791 NUSS TRUCK & EQUIPMENT STREETS EQUIP REPAIR #972-WIRING HARNESS 91.56 12/30/2019 208792 O'REILLY AUTO PARTS MUSCLE MAGIC DEGREASER 110.97 12/30/2019 208793 OFFICE DEPOT MISC SUPPLIES - MULTIPLE DEPTS 45.59 12/30/2019 208794 OFFICE OF MN IT SERVICES NOVEMBER SERVICES 166.35 12/30/2019 208795 PARSONS ELECTRIC REPAIRED LIGHTS IN MULTIPLE HUTCH SIGNS 970.10 12/30/2019 208796 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMPORARY STAFFING - WEEK OF 12/15/19 3,887.32 12/30/2019 208797 PHILLIPS WINE & SPIRITS DECEMBER COST OF GOODS - LIQUOR STORE 19,849.35 12/30/2019 208798 PIEHL, GAIL UB refund for account: 1-070-2320-3-01 30.00 12/30/2019 208799 PIKE TRANSFER LLC CREEKSIDE FREIGHT TO ST PAUL 300.00 12/30/2019 208800 RAHN PAINTING & CONTRACTING LLC DEC SNOW REMOVAL FOR LIB & CC 950.00 12/30/2019 208801 RANDY'S REPAIR SERVICE CREEKSIDE WALKING FLOOR TRAILER - INSTALL NEW ABS SENSOR 415.33 12/30/2019 208802 REGION VI CHIEFS ASSC 2019 & 2020 PD DUES 80.00 12/30/2019 208803 REINER ENTERPRISES INC CREEKSIDE HAULING TO ST. CLOUD 7,550.20 12/30/2019 208804 RNLTRANSPORT LLC CREEKSIDE HAULING TO CEDAR HILL 485.00 12/30/2019 208805 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 277.86 12/30/2019 208806 SCARCELY LTD TIF: HILDA JIMENEZ 250.00 12/30/2019 208807 SCHIMMEL CONSTRUCTION LLC TIF: HILDA JIMENEZ 3,100.00 12/30/2019 208808 SCHIMMEL CONSTRUCTION LLC TIF: JODY ECK 5,000.00 12/30/2019 208809 SCHWING, KAREN UB refund for account: 2-700-5450-9-05 9.50 12/30/2019 208810 SCOTT COUNTY COURT ADMIN BAIL: M SAICE 500.00 12/30/2019 208811 SHI INTERNATIONAL CORP UPGRADE TO WINDOWS 10 4,500.00 12/30/2019 1208812 ISIRCHIE ACQUISITION COMPANY, LLC ITESTS FOR PD 1 144.20 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/20/19 - 1/14/20 Check Date Check Vendor Name Description Amount 12/30/2019 208813 SITEONE LANDSCAPE SUPPLY PRE EMERGENT, HERBICIDE - PARKS 1,483.42 12/30/2019 208814 SKYVIEW DAIRY INC NOV 2019 COMPOST YARDS 4,057.56 12/30/2019 208815 SOUTH DAKOTA DEPT OF AGRICULTURE TONNAGE 2019 SEASON - CREEKSIDE 224.90 12/30/2019 208816 SOUTHERN WINE & SPIRITS OF MN DECEMBER COST OF GOODS - LIQUOR STORE 20,651.83 12/30/2019 208817 SPRING LAKE ENGINEERING NOVEMBER 2019 SERVICES - WWTP 3,031.20 12/30/2019 208818 STANDARD PRINTING-N-MAILING POSTAGE, MULTIPLE EMPLOYEE BUSINESS CARDS 474.95 12/30/2019 208819 STAPLES ADVANTAGE MISC SUPPLIES - MULTIPLE DEPTS 303.18 12/30/2019 208820 STEILE CONSTRUCTION DRAINAGE TH 7/22 BY KING MOTEL 29,000.00 12/30/2019 208821 THE SIGN SHOP REPLACE POLYCARBONATE PANELS IN "HUTCHINSON" SIGNS 6,600.00 12/30/2019 208822 TITAN MACHINERY REPAIR&MAINTSUPPLIES -STREETS 194.37 12/30/2019 208823 TWO-WAY COMMUNICATIONS INC REPROGRAM RADIO TO OFF HOOK 20.00 12/30/2019 208824 UCARE MINNESOTA RENTAL REFUND FOR EVENT CENTER CANCELLED MEETING 380.00 12/30/2019 208825 UNUM LIFE INSURANCE CO OF AMERICA DECEMBER LIFE INSURANCE 2,674.99 12/30/2019 208826 VANESSA BECKER PASSED INTO HFSA - PRO -RATE REFUND PRCE 30.00 12/30/2019 208827 VERIZON CONNECT NWF, INC. NOV PHONE SERVICES 94.75 12/30/2019 208828 VERIZON WIRELESS NOV 03 - DEC 02 SERVICES 38.88 12/30/2019 208829 VIKING BEER DECEMBER COST OF GOODS - LIQUOR STORE 19,338.60 12/30/2019 208830 VIKING COCA COLA DECEMBER COST OF GOODS - LIQUOR STORE 856.50 12/30/2019 208831 VIKING SIGNS & GRAPHICS INC MULTIPLE SIGNS/TRUCK NUMBERS - MULTIPLE DEPTS 402.00 12/30/2019 208832 VINOCOPIA INC DECEMBER COST OF GOODS - LIQUOR STORE 1,154.30 12/30/2019 208833 WASTE MANAGEMENT OF WI -MN 12/1- 12/15'19 RESIDENTIAL REFUSE 4,934.40 12/30/2019 208834 WEIDNER PLUMBING & HEATING BLEACH PIPING IN MBR BLDG - WWTP 17,873.00 12/30/2019 208835 WEST CENTRAL SANITATION INC. EDA: JANUARY REFUSE 260.33 12/30/2019 208836 WEST CENTRAL SHREDDING 3 CONSOLES OF SHREDDING 25.00 12/30/2019 208837 WINE COMPANY, THE DECEMBER COST OF GOODS - LIQUOR STORE 296.20 12/30/2019 208838 WINE MERCHANTS INC DECEMBER COST OF GOODS - LIQUOR STORE 734.88 12/30/2019 208839 ZARNOTH BRUSH WORKS INC BOBCAT WAFER BROOM REFILL, TUBE BROOM 681.60 12/30/2019 208840 ZEP SALES AND SERVICE CLEANING SUPPLIES - HATS 869.35 01/03/2020 208841 NCPERS Payroll 12/15 - 12/28/2019 352.00 01/03/2020 208842 HART Payroll 12/15 - 12/28/2019 585.47 01/03/2020 EFT1117 EFTPS Payroll 12/15 - 12/28/2019 65,008.72 01/03/2020 EFT1118 Child Support Payroll 12/15 - 12/28/2019 593.01 01/03/2020 EFT1119 MN Dept of Revenue Payroll 12/15 - 12/28/2019 12,324.00 01/03/2020 EFT1120 Provident Life Insurance Payroll 12/15-12/28/2019 640.51 01/03/2020 EFT1121 PERA Payroll 12/15 - 12/28/2019 52,414.14 01/03/2020 EFT1122 TASC-Flex Payroll 12/15 - 12/28/2019 1,679.56 01/03/2020 EFT1123 TASC-H S A Payroll 12/15 - 12/28/2019 13,678.54 01/03/2020 EFT1124 ICMA Payroll 12/15-12/28/2019 3,210.00 01/03/2020 EFT1125 VOYA Payroll 12/15 - 12/28/2019 530.00 01/03/2020 EFT1125 MNDCP Payroll 12/15 - 12/28/2019 350.00 01/02/2020 208843 LEAGUE OF MN CITIES -INS TRUST INSURANCE PREMIUMS 1/1/20 - 3/31/20 58,787.00 01/02/2020 208844 MEDICA JANUARY MEDICAL INSURANCE 151,225.32 01/02/2020 208845 MINNESOTA SAFETY COUNCIL 2020 MEMBERSHIP 580.00 01/02/2020 208846 MRPA DOLF MOON: ANNUAL MEETING & LUNCHEON 39.00 01/02/2020 208847 TASC FEBRUARY 2020 FLEX ADMIN FEES 98.94 01/02/2020 208848 UNUM LIFE INSURANCE CO OF AMERICA JANUARY LIFE INSURANCE 2,674.99 01/14/2020 208849 A.M. LEONARD INC REPAIR SUPPLIES - PARKS 102.49 01/14/2020 208850 ABEL REALTY ADVISORS, LLC DEC 2019 RETAILER BILLING: ECONO FOODS 3,500.00 01/14/2020 208851 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 129.60 01/14/2020 208852 ADAM FINK- HEALTHSOURCE CHIROPRACT EDA SIGN & AWNING GRANT 1,000.00 01/14/2020 208853 ADVANCED POWER SERVICES, INC REPLACE BATTERIES/BATTERY CHARGER ON WTP GENERATOR 2,625.00 01/14/2020 208854 AERATION INDUSTRIES INT1 INC ANCILLARY EQUIPMENT FOR OXIDATION DITCH REHAB 62,275.00 01/14/2020 208855 AHLGREN ELECTRIC SOUTH POST LIGHT REPAIR - LIBRARY SQUARE 160.00 01/14/2020 208856 ALLINA HEALTH SYSTEM 4TH QTR MEDICAL EDUCATION - FIRE 807.17 01/14/2020 208857 AMERICAN LEGAL PUBLISHING CORP 2019 S-2 FOLIO SUPP PAGES & 2020 INTERNET RENEWAL 765.95 01/14/2020 208858 AMERIPRIDE SERVICES 12/30 CLEANING SERVICES - LIQUOR STORE 126.58 01/14/2020 208859 ANIMAL MEDICAL CENTER ON CROW RIVER CATS PROCESSING/BOARDING FEES 924.00 01/14/2020 208860 ANTHEM SPORTS, LLC ULTRASHADE FOR PARKS 3,618.10 01/14/2020 208861 ARCTIC GLACIER USA INC. JANUARY COST OF GOODS - LIQUOR STORE 195.75 01/14/2020 208862 ARTISAN BEER COMPANY DECEMBER COST OF GOODS - LIQUOR STORE 759.00 01/14/2020 208863 ASCAP 2020 LICENSE FEE 363.00 01/14/2020 208864 ASHWILL INDUSTRIES INC PARK BENCH MOUNTS 761.25 01/14/2020 208865 BELLBOY CORP JANUARY COST OF GOODS - LIQUOR STORE 6,944.19 01/14/2020 208866 BOND TRUST SERVICES CORPORATION 2020 PAYING AGENT FEES 1,425.00 01/14/2020 1208867 1 BRANDED SOLUTIONS IJANUARY COST OF GOODS - LIQUOR STORE 1 371.98 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/20/19 - 1/14/20 Check Date Check Vendor Name Description Amount 01/14/2020 208868 BRAUN INTERTEC CORP ASSESSING & ENGINEERING FEES - NEW PD LOCATION 4,115.50 01/14/2020 208869 BRETT OMAN FACADE IMPROVEMENT GRANT 2,215.00 01/14/2020 208870 BROWN COUNTY COURT ADMINISTRATION BAIL: K BAKKEN 215.00 01/14/2020 208871 C & L DISTRIBUTING DECEMBER COST OF GOODS - LIQUOR STORE 42,544.17 01/14/2020 208872 C-AIRE INC REPAIR/SERVICE PUMP - CREEKSIDE TIP BLDG 3,076.31 01/14/2020 208873 CARD SERVICES CASH WISE PURCHASES - SENIOR CENTER 280.86 01/14/2020 208874 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE - WWTP 34.72 01/14/2020 208875 CINTAS CORPORATION MONTHLY CLEANING SERVICE - VARIOUS DEPTS 113.31 01/14/2020 208876 CLEAR DATA COMPANY LLC INTRALINK INPUTS, OUTPUTS - WTP 425.00 01/14/2020 208877 COALITION OF GREATER MN CITIES 2020 CGMC VOLUNTARY ASSESSMENT 33,564.00 01/14/2020 208878 COMMISSIONER OF TRANSPORTATION CHAD MUCHOW: CERTIFICATION COURSE 2020 40.00 01/14/2020 208879 COOL AIR MECHANICAL INC REPLACE VALVES AT CIVIC ARENA 3,777.50 01/14/2020 208880 CROW RIVER PRESS INC TIGER PATH PARENT GUIDE 500.00 01/14/2020 208881 CROW RIVER WINERY JANUARY COST OF GOODS - LIQUOR STORE 638.40 01/14/2020 208882 CUMMINS NPOWER LLC GENERATOR REPAIR - WTP 1,011.79 01/14/2020 208883 DELL MARKETING L.P. DELL PERFORMANCE DOCKS 1,248.00 01/14/2020 208884 DUNDEE PLANT: BRUCE PETERSON 34.99 01/14/2020 208885 EAST SIDE OIL COMPANIES BULK DIESEL- CREEKSIDE 108.50 01/14/2020 208886 EHLERS & ASSOCIATES INC CONFERENCE REGISTRATION: A REID, J JUERGENSEN, D SEBESTA 885.00 01/14/2020 208887 ELECTRO WATCHMAN 2020 FIRE & SECURITY ALARM SERVICES 8,814.38 01/14/2020 208888 EMERGENCY RESPONSE SOLUTIONS LLC PPE FIRE BOOTS-JEFF MCKAY 456.27 01/14/2020 208889 FARM -RITE EQUIPMENT PLASTIC NOZZLE FOR PARKS 192.98 01/14/2020 208890 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 712.64 01/14/2020 208891 FIRE SAFETY USA INC PPE, FIRE HOSE, HELMET LIGHTS - FIRE DEPT 3,376.75 01/14/2020 208892 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - HATS 304.00 01/14/2020 208893 FOSTER MECHANICAL HVAC REPAIR - LIQUOR STORE 123.50 01/14/2020 208894 GALCO INDUSTRIAL ELECTRONICS RDL, SWITCH AT WTP 1,243.95 01/14/2020 208895 GOODPOINTE TECHNOLOGY 2020 INFRASTRUCTURE MGMT SOFTWARE SUPPORT 6,470.00 01/14/2020 208896 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 489.00 01/14/2020 208897 GRANITE ELECTRONICS, INC. MINITOR VI PAGER SINGLE FREQ & WARRANTY - FIRE 2,665.00 01/14/2020 208898 GREATER MINNESOTA PARKS & TRAILS 2020 MEMBERSHIP DUES 225.00 01/14/2020 208899 GRIDOR CONSTRUCTION WWTF DITCH AERATION PROJECT CONSTRUCTION 147,630.00 01/14/2020 208900 GRITSENKO, TATYANA UB refund for account: 2-975-2050-8-00 189.60 01/14/2020 208901 HANSEN GRAVEL INC. 12/10 & 12/12 SNOW REMOVAL 540.00 01/14/2020 208902 HCVN-TV CITY COUNCIL MEETING YOUTUBE UPLOADS 2020 250.00 01/14/2020 208903 HILLYARD / HUTCHINSON FLOOR MATS AT CC, EVENT CENTER, SENIOR DINING 1,345.50 01/14/2020 208904 HJERPE CONTRACTING NEW WATER SYSTEM - LES KOUBA CAMPGROUND 29,225.00 01/14/2020 208905 HOLT-PETERSON BUS 2/16/20 MANKATO PLAYHOUSE - SENIOR CENTER 790.00 01/14/2020 208906 HUTCHFIELD SERVICES INC JANUARY HATS JANITORIAL SERVICES 1,415.00 01/14/2020 208907 HUTCHINSON CO-OP FUEL- MULTIPLE DEPTS 27,821.58 01/14/2020 208908 HUTCHINSON CONVENTION & VISITORS BU NOV 2019 LODGING TAX 6,932.09 01/14/2020 208909 HUTCHINSON HEALTH ERGONOMIC WORKSITE ASSESSMENT 712.50 01/14/2020 208910 HUTCHINSON LEADER ADVERTISING - MULTIPLE DEPTS 7,948.72 01/14/2020 208911 HUTCHINSON UTILITIES Dec Utilities 12/1/19-1/1/20 141,623.90 01/14/2020 208912 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - STREETS 117.40 01/14/2020 208913 HUTCHINSON WHOLESALE #1552 SHOP SUPPLIES - PARKS 53.04 01/14/2020 208914 HUTCHINSON WHOLESALE #2520 SHOP SUPPLIES - FIRE 385.69 01/14/2020 208915 HUTCHINSON, CITY OF REPLENISH ATM 5,000.00 01/14/2020 208916 INGSTAD BROADCASTING LIQUOR STORE ADVERTISING 643.00 01/14/2020 208917 J&L INDUSTRIAL SUPPLY FAN NOZZLES - WWTP 140.52 01/14/2020 208918 JEFF MEEHAN SALES INC. NOV & DEC 2019 CREEKSIDE COMMISSIONS 3,024.06 01/14/2020 208919 K & S MILLWRIGHTS, INC. 10/15/19 CHANGED OUT VALVE - WWTP 1,546.20 01/14/2020 208920 KERI'S CLEANING & HANDYMAN SERVICES 12/16 - 12/31 FIRE DEPT CLEANING 150.00 01/14/2020 208921 KRANZ LAWN & POWER TUNE UPS FOR PARKS EQUIPMENT 315.61 01/14/2020 208922 KRIS ENGINEERING SNOWPLOW CUTTING EDGES, SUPPORTS, CURB GUARDS 4,899.49 01/14/2020 208923 L & P SUPPLY CO GAS CAN 33.00 01/14/2020 208924 LAKELAND BROADCASTING LIQUOR STORE ADVERTISING 240.00 01/14/2020 208925 LEAGUE OF MN CITIES MATTJAUNICH: 2020 MCMA - CEO/MGRS/ADMIN 125.00 01/14/2020 208926 LEVINE, ERIC REIMB: SAFETY FOOTWEAR 129.95 01/14/2020 208927 LIEN, MIKE REIMB: SAFETY FOOTWEAR 144.99 01/14/2020 208928 LITCHFIELD BUILDING CENTER REPAIR PARTS FOR PARKS PICNIC TABLES 430.00 01/14/2020 208929 LOCHER BROTHERS INC DECEMBER COST OF GOODS - LIQUOR STORE 6,517.35 01/14/2020 208930 LOGIS NETWORK SERVICES THRU 12/31/19 7,944.69 01/14/2020 208931 MARCO TECHNOLOGIES, LLC 12/4/19 - 1/3/20 ENTERPRISE CENTER CONTRACT 34.50 01/14/2020 1208932 1 MARCO TECHNOLOGIES, LLC 12/20/19 - 1/20/20 MOTOR VEHICLE CONTRACT 1,598.15 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/20/19 - 1/14/20 Check Date Check Vendor Name Description Amount 01/14/2020 208933 MATHESON TRI-GAS INC ACETYLENE, HIGH PRESSURE - WWTP 22.17 01/14/2020 208934 MAYTAG LAUNDRY & CAR WASH 12/5, 12/12 SERVICES - EVENT CENTER 134.02 01/14/2020 208935 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: A MILLER 400.00 01/14/2020 208936 MCLEOD COUNTY FAIRGROUNDS COMMERCIAL BLDG RENTAL- RECREATION 700.00 01/14/2020 208937 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 190.62 01/14/2020 208938 MESSAGE MEDIA U.S.A., INC JANUARY ACCESS FEE 30.00 01/14/2020 208939 MINNEAPOLIS, CITY OF OCTOBER 2019 APS FEES 34.20 01/14/2020 208940 MINNESOTA CHIEFS OF POLICE ADAM AMENT: CLEO & COMMAND ACADEMY 1,026.00 01/14/2020 208941 MINNESOTA DEPT OF TRANSPORTATION JOB COST TRANSFERS 855.94 01/14/2020 208942 MINNESOTA ECONOMIC DEV FOUNDATION 2020 PROGRAM SUPPORT - EDA 500.00 01/14/2020 208943 MINNESOTA PUMP WORKS REPLACEMENT PUMP FOR MCDONALDS LIFT STATION 8,700.80 01/14/2020 208944 MINNESOTA SAFETY COUNCIL AED'S AND SETUPS 1,147.26 01/14/2020 208945 MINNESOTA SECRETARY OF STATE NOTARY APPLICATION - A SCHWARTZ 120.00 01/14/2020 208946 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING SERVICES - WWTP 1,080.50 01/14/2020 208947 MN DEPT OF NATURAL RESOURCES NATURAL HERITAGE REVIEW - HUTCH CLINIC SITE REDEVELOPMENT 90.00 01/14/2020 208948 MRPA 2020 AGENCY MEMBERSHIP FEES - PRCE 2,094.00 01/14/2020 208949 MSFCA RANDALL ABELSON: CONF REGISTRATION 365.00 01/14/2020 208950 NORTHERN BUSINESS PRODUCTS PAPER TOWELS, PLATES - LIQUOR STORE 104.67 01/14/2020 208951 NUVERA JAN PHONE SERVICES 6,002.31 01/14/2020 208952 O'REILLY AUTO PARTS REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 292.99 01/14/2020 208954 PADRNOS, JOAN SEWING SERVICES 210.00 01/14/2020 208955 PAUSTIS WINE COMPANY DECEMBER COST OF GOODS - LIQUOR STORE 820.83 01/14/2020 208956 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMPORARY STAFFING WEEK OF 12/29/19 1,250.92 01/14/2020 208957 PHILLIPS WINE & SPIRITS DECEMBER COST OF GOODS - LIQUOR STORE 478.00 01/14/2020 208958 PLUNKETTS PEST CONTROL GENERAL PEST CONTROL - CIVIC ARENA 618.67 01/14/2020 208959 POSTMASTER SENIOR NEWSLETTERS 132.00 01/14/2020 208960 POSTMASTER POSTAGE FOR UTILITY BILLS 1,500.00 01/14/2020 208961 PRECAST SYSTEMS MULITPLE CONCRETE PADS FOR PARKS 4,440.00 01/14/2020 208962 PREMIUM WATERS 5 GALLONS OF WATER- PARKS 28.98 01/14/2020 208963 QUADE ELECTRIC WORK DONE AT LIBRARY 60.65 01/14/2020 208964 QUALITY FLOW SYSTEMS FIELD LABOR FOR WWTP 890.00 01/14/2020 208965 QUILL CORP MULTIFOLD TOWELS - CIVIC ARENA 185.94 01/14/2020 208966 RAHN PAINTING & CONTRACTING LLC DEC SNOW REMOVAL FOR EDA 1,100.00 01/14/2020 208967 RED BULL DISTRIBUTION COMPANY, INC. JANUARY COST OF GOODS - LIQUOR STORE 206.00 01/14/2020 208968 REVIER WELDING EQUIPMENT PARTS FOR REFUSE 35.00 01/14/2020 208969 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 420.91 01/14/2020 208970 SAFEASSURE CONSULTANTS INC 2020 SAFETY TRAINING 8,611.83 01/14/2020 208971 SHAW, KAREN DECEMBER YOGA/PILATES CLASSES - SENIOR CENTER 180.00 01/14/2020 208972 SOUTHERN WINE & SPIRITS OF MN JANUARY COST OF GOODS - LIQUOR STORE 12,122.31 01/14/2020 208973 SPRING LAKE ENGINEERING NOVEMBER 2019 SERVICES - WWTP 3,393.70 01/14/2020 208974 SRF CONSULTING GROUP SOUTH GRADE RD -THRU 11/30/19 2,125.03 01/14/2020 208975 STANDARD PRINTING-N-MAILING DECEMBER UTILITY BILLS, ENVELOPE ORDER 1,041.55 01/14/2020 208976 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 69.71 01/14/2020 208977 STAR TRIBUNE 1 YEAR SUBSCRIPTION - PD 490.36 01/14/2020 208978 TCIC, INC ENGINEERING: DELAWARE & SHADY RIDGE - WWTP 2,000.00 01/14/2020 208979 TITAN MACHINERY LOADER EQUIPMENT PARTS - CREEKSIDE 133.57 01/14/2020 208980 TRUE BRANDS JANUARY COST OF GOODS - LIQUOR STORE 214.99 01/14/2020 208981 TWO-WAY COMMUNICATIONS INC REPLACED BROKEN CASING - PAGER - FIRE 90.00 01/14/2020 208982 UNITED PACKAGING & DESIGN SLIP SHEETS - CREEKSIDE 8,040.00 01/14/2020 208983 USA BLUE BOOK SOCKET UNION SEALS - WWTP 58.17 01/14/2020 208984 VER-TECH SOLUTIONS & SERVICES JANUARY RENTAL - SENIOR DINING DISH MACHINE 69.95 01/14/2020 208985 VERIZON WIRELESS Nov 23 - Dec 23, 2019 PHONE PLAN 3,359.57 01/14/2020 208986 VESSCO INC LOADSURETUBEELEMENTS -WTP 297.05 01/14/2020 208987 VIKING BEER JANUARY COST OF GOODS - LIQUOR STORE 6,005.60 01/14/2020 208988 VIKING COCA COLA JANUARY COST OF GOODS - LIQUOR STORE 118.70 01/14/2020 208989 VINOCOPIA INC JANUARY COST OF GOODS - LIQUOR STORE 5,500.25 01/14/2020 208990 VIVID IMAGE ANNUAL HOSTING & UPGRADE PLAN - WEBSITE FOR HUC 720.00 01/14/2020 208991 WEST CENTRAL SHREDDING 3 CONSOLES OF SHREDDING 25.00 01/14/2020 208992 WINE MERCHANTS INC JANUARY COST OF GOODS - LIQUOR STORE 1,712.25 01/14/2020 208993 WOOD & RUE, PLLP 11/25, 11/26 LEGAL SERVICES 551.00 01/14/2020 208994 YOUNG, RETT UB refund for account: 3-735-4460-8-00 71.88 01/14/2020 208995 ZIEGLER INC SNOW WOLF SNOWPLOW 6,795.00 Total - Check Disbursements: $ 1,495,116.37 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 12/20/19 - 1/14/20 Check Date Check Vendor Name Description Amount 12/30/2019 208729 CROW RIVER GLASS INC. PEEP HOLE INSTALL IN STATE PATROL DOOR 75.00 01/14/2020 208953 OUTDOOR MOTION EDA SIGN & AWNING GRANT 640.00 Total - Check Disbursements: 1 1 715.00 To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 01/01/20 Re: Liquor Hutch End of Year Sales January — December 2019 2018 2019 Change Year to Date Sales: $6,242,276 $6,369,435 2.0% Increase Liquor $2,123,486 $2,192,137 3.2016increase (+$68,651) Beer $2,988,524 $3,065,546 2.6016 increase (+$77,022) Wine $ 994,103 $ 973,796 2.0016 decrease (-$17,307) Year to Date Gross Profit Dollars: $1,629,730 $1,612,785* 1.0% decrease Year to Date Customer Count: 246,577 247,078 0.2% increase Average Sale per Customer: $25.32 $25.78 $0.46 increase Gross Profit Percentage: 26.11% 25.32%* 1.0% decrease *2019 GP% Budget Goal = 25% due to the effects of consumers switching to lower GP% products, (from wine to seltzers) and new Loyalty Program discounts given. 2019 Budget Comparisons: Budget Actual Sales $6,357,000 $6,369,435 Gross Profits $1,572,290 $1,612,785 Note: Expenses through November 2019 are running on budget. Difference $12,435 $40,495 Further details of all statistics have been provided to the Finance Department. Please feel free to contact me with any questions or requests for additional data. 1/13/2020 Sales History Sales - 14 years since Expansion/Remodel S7,000,000 16.000,000 $5.000.000 - 14.000,000 S3,000,DD0 $2.000,000 $1,000.000 1- 0 a o 0 0 0 o p o a v v o o a N N N ry ry ry N N N N N N N N OW General Fund Transfers Transfers — $5,870,660 S600,000 5500,000 1400,000 1300.0Do 1200.0 00 S ! OQ, 000 SD C t} o 0 0 0 o P P P P P P P 1 1/13/2020 2015 3019 Charge Sales: 16,N2Z26 f6,369,435 2.OY ✓M+� llpvw 52,123,�86 52,192,13] 32%M[rene �r S2,98k524 53.M5,5W 2.6MW.— WMe 3 9N 103 5 97K?% 0,0 Aernene Cusromel C:ou�l 2".S72 247A]8 0.2% M[+eue yNig�Siy ppr C�slomcr. 525.32 525,4 M.6 M[rcxe Gocs PMWF. n -: NNOW MAN 25.32M 1.0% Ae[rcue Trends Beer sales gained market share in 2019 - increases seen in alternative items such as Low Cal/Low Carb/Low Alcohol and Seltzers Wine sales down nationwide as consumers switch to categories noted above and cocktail trend Ever increasing competition creating demand for Part Time employees - Need to review our hourly wage Successful Ongoing Promotions Loyalty Program - 4,569 members to date "Ad Match" Mondays 15%Off Craft/Import Beer on Thursdays Holiday Sales on featured items Annual Wine Sale Special Offsite Seminars on Spirits, Wine and Beer In -Store Tastings during high volume times 2 1/13/2020 2020 Explore a Liquor Hutch Only Private Label - increased profits possible in wine and spirits Reset our wine and beer departments to reflect current trends Develop a comprehensive plan for operational and facility needs through 2030 Focus on low alcohol trend with social media efforts MN State Auditor's Analysis of Municipa' Liquor Operations - 2018 Liquor Hutch ranks 1 lrh (by Gross Sales) among the 190 Municipal Liquor operations Liquor Hutch ranks 2nd (by Gross Sales) among Outstate Municipal Liquor Operations The average Het Profit among the 97 Off Sale only stores = &8% Liquor Hutch = 9.4% WIN increase in 2021 Mai no nenr —iee Roemer HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Review of Draft TH15/Main Street Reconstruction Cooperative Agreement Department: PW/Eng LICENSE SECTION Meeting Date: 1/14/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Over the last few months, City staff has been working with MnDOT and project consultant representatives to develop the Cooperative Agreement associated with the upcoming TH15/Main Street Reconstruction project. At this point, City staff would like to review the draft agreement (see attached highlighted document) and corresponding cost -sharing approach (see attached Preliminary Schedule "I"). Currently, the City's estimated project costs appear to be higher than earlier cost estimations. Please note that the City's Resource Allocation Committee reviewed this information at their most recent meeting. Looking forward, the City Council will be asked to formally approve this agreement during their January 28th meeting. This schedule allows for the City and MnDOT to be well situated to finalize the cost -sharing approach (Final Schedule "I") shortly after the project bid opening date (February 28, 2020). BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Mn DOT Contract No.: 1034522 State Project Number (S.P.): Trunk Highway Number (T.H.): State Project Number (S.P.): Federal Project Number: Lighting System Feed Point No. Signal System "A" ID: Signal System "B" ID: Signal System "C" ID: Signal System "D" ID: Signal System "E" ID: STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION and CITY OF HUTCHINSON COOPERATIVE CONSTRUCTION AGREEMENT 4304-53 15=151 4304-96 NHPP STPF 0015(309) "A", "B", and "S" 3779750 3779751 3779752 1736224 1736223 Estimated Amount Receivable $2,748,065.43 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and the City of Hutchinson acting through its City Council ("City"). Recitals 1. The State will perform grading, concrete surfacing, ADA improvements, signals, and lighting construction and other associated construction upon, along, and adjacent to Trunk Highway No. 15 from 5th Avenue South to 2nd Avenue North according to State -prepared plans, specifications, and special provisions designated by the State as State Project No. 4304-53 (T.H. 15=151) and the State will perform concrete and bituminous milling, ultrathin bonded wearing course, ADA improvements and revise signal system construction and other associated construction upon, along, and adjacent to Trunk Highway No. 15 from 490' north of County Road 115 to 100' south of 5th Avenue South according to State -prepared plans, specifications, and special provisions designated by the State as State Project No. 4304-96 (T.H. 15=151) ("Project"); and 2. The City has requested the State include in its S.P. 4304-53 Project utility adjustments, sanitary sewer, signals, aesthetic lighting, aesthetic features, ADA improvements, and parking lanes construction. The City has requested the State include in its S.P. 4304-96 Project water main adjustments and sidewalk construction; and 3. The City requests that it perform certain aspects of the construction engineering in connection with the water main and sanitary sewer construction under the State's S.P. 4304-53 Project and the State concurs in that request; and 4. The City will participate in the costs of the State's S.P. 4304-96 Project including utility adjustments, sidewalk construction, and associated State performed construction engineering; and 5. Agreement No. 1034485 between the State and McLeod County will address the detour needed for the State's S.P. 4304-53 Project; and -I- Receivable Standard CE by Both Parties (Cooperative Agreements) Mn DOT Contract No.: 1034522 6. Agreement No. 78747 between the State and City for Signal Systems located in the construction limits for Project No. 4304-96 will remain in full force and effect; and 7. Minnesota Statutes § 161.45, subdivision 2, allows for City -owned utility relocation to be included in a State construction contract, and payment by the City for such relocation according to applicable statutes and rules for utilities on trunk highways; and 8. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining, and improving the trunk highway system. Agreement 1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits 1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled. 1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this Agreement, including, without limitation, the following clauses: 3. Maintenance by the City; 4. Maintenance by the County; 10. Liability; Worker Compensation Claims; 12. State Audits; 13. Government Data Practices; 14. Governing Law; Jurisdiction; Venue; and 16. Force Majeure. The terms and conditions set forth in Article 5. Signal System "A", "B", "C" and EVP Systems Operation and Maintenance will survive the expiration of this Agreement, but may be terminated by another Agreement between the parties. 1.4. Plans, Specifications, and Special Provisions. Plans, specifications, and special provisions designated by the State as State Project No. 4304-53 and State Project No. 4304-96 are on file in the office of the Commissioner of Transportation at St. Paul, Minnesota, and incorporated into this Agreement by reference ("Project Plans"). 1.5. Exhibits. Preliminary Schedule "I" is on file in the office of the City Administrator and attached and incorporated into this Agreement. 2. Construction by the State 2.1. ContractAward. The State will advertise forbids and award a construction contract to the lowest responsible bidder according to the Project Plans. 2.2. Direction, Supervision, and Inspection of Construction. A. Supervision and Inspection by the State. The State will direct and supervise all construction activities performed under the construction contract, and except as provided below, perform all construction engineering and inspection functions in connection with the contract construction. All contract construction will be performed according to the Project Plans. B. Construction Engineering and Inspection by the City. The City will assign its City Engineer or other registered professional engineer to perform construction engineering in connection with the water main and sanitary sewer construction. The engineer so assigned will act under the supervision and direction of the State and be responsible for construction inspection, control of materials, staking and associated documentation for said construction. The construction will be performed according to the Project Plans and recognized and accepted practices and procedures as set forth in various State manuals, including Specifications No. 1601 through and including No. 1609 in the State's current -2- Receivable Standard CE by Both Parties (Cooperative Agreements) Mn DOT Contract No.: 1034522 "Standard Specifications for Construction". The City will furnish other personnel, services, supplies, and equipment needed to properly carry on the construction. i. Documentation of Construction Costs. At regular intervals after the State's contractor has started the water main and sanitary sewer construction, the City will prepare partial estimates of the construction costs according to the terms of the construction contract and immediately submit the partial estimates to the State. The City will also prepare the final estimate data for said construction and submit the final estimate to the State. Quantities listed on the partial and final estimates will be documented according to guidelines in the applicable documentation manual. ii. Final Inspection of Construction. Upon completion of the water main and sanitary sewer construction, the City will advise the State whether or not said construction should be accepted by the State as being performed in a satisfactory manner. If the City recommends that the State not accept the construction, then the City will, as part of their recommendation, identify the specific defects in the construction and the reasons why it should not be accepted. Any recommendations made by the City are not binding on the State. The State will determine, after considering the City's recommendations, whether or not the construction has been properly performed and whether to accept or reject it. iii. Inspection of Other City Participation Construction. The remainder of the City participation construction covered under this Agreement will be open to inspection by the City. If the City believes the City participation construction covered under this Agreement has not been properly performed or that the construction is defective, the City will inform the State District Engineer's authorized representative in writing of those defects. Any recommendations made by the City are not binding on the State. The State will have the exclusive right to determine whether the State's contractor has satisfactorily performed the City participation construction covered under this Agreement. 2.3. Plan Changes, Additional Construction, Etc. A. The State will make changes in the Project Plans and contract construction, which may include the City participation construction covered under this Agreement, and will enter into any necessary addenda and change orders with the State's contractor that are necessary to cause the contract construction to be performed and completed in a satisfactory manner. The State District Engineer's authorized representative will inform the appropriate City official of any proposed addenda and change orders to the construction contract that will affect the City participation construction covered under this Agreement. B. The City may request additional work or changes to the work in the plans as part of the construction contract. Such request will be made by an exchange of letter(s) with the State. If the State determines that the requested additional work or plan changes are necessary or desirable and can be accommodated without undue disruption to the project, the State will cause the additional work or plan changes to be made. 2.4. Satisfactory Completion of Contract. The State will perform all other acts and functions necessary to cause the construction contract to be completed in a satisfactory manner. 2.5. Permits. A. The City will submit to the State's Utility Engineer an original permit application for all utilities owned by the City to be constructed hereunder that are upon and within the Trunk Highway Right -of -Way. -3- Receivable Standard CE by Both Parties (Cooperative Agreements) Mn DOT Contract No.: 1034522 Applications for permits will be made on State form "Application For Utility Permit On Trunk Highway Right -of -Way" (Form 2525). B. The City will submit to the Minnesota Pollution Control Agency the plans and specifications for the construction or reconstruction of its sanitary sewer facilities to be performed under the construction contract and obtain, under Minnesota Statutes § 115.07 or Minnesota Rules 7001.1030, subpart 2C, either a permit or written waiver from that agency for that construction or reconstruction. The City is advised that under Minnesota Rules 7001.1040, a written application for the permit or waiver must be submitted to the Minnesota Pollution Control Agency at least 180 days before the planned date of the sanitary sewer facility construction or reconstruction. C. Limited Use Permit No. 4304-0006. The City will obtain, through the District's Right -of -Way Area Manager, a Limited Use Permit to cover the City's liability responsibilities of the tower clock to be constructed upon the State Right -of -Way. 2.6. Replacement of Castings. Adjustments to certain City -owned facilities, including but not limited to, valve boxes and frame and ring castings, may be performed by the State's contractor under the construction contract. The City will furnish the contractor with new units and/or parts for those in place City -owned facilities when replacements are required and not covered by a contract pay item, without cost or expense to the State or the contractor, except for replacement of units and/or parts broken or damaged by the contractor. 3. S.P. 4304-53 Maintenance by the City Upon completion of the project, the City will provide the following without cost or expense to the State: 3.1. Storm Sewers. Routine maintenance of any storm sewer facilities construction. Routine maintenance includes, but is not limited to, removal of sediment, debris, vegetation and ice from grates and catch basins, and any other maintenance activities necessary to preserve the facilities and to prevent conditions such as flooding, erosion, or sedimentation, this also includes informing the District Maintenance Engineer of any needed repairs. 3.2. Municipal Utilities. Maintenance of any municipal -owned utilities construction, without cost or expense to the State. 3.3. Sidewalks. Maintenance of any sidewalk construction, including stamped and colored concrete sidewalk (if any) and pedestrian ramps. Maintenance includes, but is not limited to, snow, ice and debris removal, patching, crack repair, panel replacement, cross street pedestrian crosswalk markings, vegetation control of boulevards (if any), and any other maintenance activities necessary to perpetuate the sidewalks in a safe, useable, and aesthetically acceptable condition. 3.4. Lighting. Maintenance and ownership of any lighting facilities construction. Maintenance of electrical lighting systems includes everything within the system, from the point of attachment to the power source or utility, to the last light on the feed point, including but not limited to re-lamping of lighting units or replacing of LED luminaires, repair or replacement of all damaged luminaire glassware, loose connections, luminaires when damaged or when ballasts fail, photoelectric control on luminaires, defective starter boards or drivers, damaged fuse holders, blown fuses, knocked down poles including wiring within the poles, damaged poles, pullboxes, underground wire, damaged foundations, equipment pad, installation of approved splices or replacement of wires, repair or extending of conduit, lighting cabinet maintenance including photoelectric cell, electrical distribution system, Gopher State One Call (GSOC) locates, and painting of poles and other equipment. The City will be responsible for the hook up cost and application to -4- Receivable Standard CE by Both Parties (Cooperative Agreements) MnDOT Contract No.: 1034522 secure an adequate power supply to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the lighting facility. 3.5. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm sewer facilities constructed under the construction contract that was not included in the drainage for which the storm sewer facilities were designed, without first obtaining written permission to do so from the other party. 4. S.P. 4304-96 Maintenance by the City 4.1. Sidewalks. Maintenance of any sidewalk construction and median crossings, including stamped and colored concrete sidewalk (if any) and pedestrian ramps. Maintenance includes, but is not limited to, snow, ice and debris removal, patching, crack repair, panel replacement, cross street pedestrian crosswalk markings, vegetation control of boulevards (if any), and any other maintenance activities necessary to perpetuate the sidewalks in a safe, useable, and aesthetically acceptable condition. S. Signal System "A", "B", "C", and EVP Systems Operation and Maintenance for S.P. 4304-53 Operation and maintenance responsibilities will be as follows for the said Signal Systems and EVP Systems on T.H. 15 at 2"d Avenue South, on T.H. 15 at Washington Avenue, on T.H. 15 at 15T Avenue North, and for the Interconnect on T.H. 15 from 2"d Avenue South to 15T Avenue North. 5.1. City Responsibilities. A. Power. The City will be responsible for the hook-up cost and application to secure an adequate power supply to the service pads or poles and will pay all monthly electrical service expenses necessary to operate the Signal Systems, EVP Systems, and Interconnect. B. Minor Signal System Maintenance. The City will provide for the following, without cost to the State. i. Maintain the signal pole mounted LED luminaires, including replacing the luminaires when necessary. The LED luminaire must be replaced when it fails or when light levels drop below recommended AASHTO levels for the installation. ii. Replace the Signal Systems LED indications. Replacing LED indications consists of replacing each LED indication when it reaches end of life per the MnDOT Traffic Engineering Manual or fails or no longer meets Institute of Traffic Engineers (ITE) standards for light output. iii. Clean the Signal System(s) controller cabinet and service cabinet exteriors. iv. Clean and paint the Signal Systems including the luminaire mast arm extensions. Painting will be in accordance with MnDOT Standard Specification 2565.3X, unless approved by the State's District Traffic Engineer. v. Paint and maintain the cross street pedestrian crosswalk markings. vi. Reimburse the State for the costs associated with battery replacement for the battery back-up system which includes battery purchase, installation, and disposal. 5.2. State Responsibilities. A. Interconnect; Timing; Other Maintenance. The State will maintain the Interconnect and signing, and perform all other Signal System, APS, and signal pole luminaire circuit maintenance without cost to the City. All Signal System timing will be determined by the State, and no changes will be made without the State's approval. -5- Receivable Standard CE by Both Parties (Cooperative Agreements) Mn DOT Contract No.: 1034522 B. Battery Backup Replacement Batteries. Perform all tasks associated with battery replacement for the battery back-up system which includes battery purchase, installation, and disposal and invoice the City 100% of the costs associated with this work. The State will maintain the remainder of the battery back-up system at its cost and expense. C. EVP Systems Operation. The EVP Systems will be installed, operated, maintained, and removed according to the following conditions and requirements: i. All maintenance of the EVP Systems must be done by State forces. ii. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota Statutes § 169.011, Subdivision 3. Authorized emergency vehicles may use emitter units only when responding to an emergency. The City will provide the State's District Engineer or their designated representative a list of all vehicles with emitter units, if requested by the State. iii. Malfunction of the EVP Systems must be reported to the State immediately. iv. In the event the EVP Systems or its components are, in the opinion of the State, being misused or the conditions set forth in Paragraph ii. above are violated, and such misuse or violation continues after the City receives written notice from the State, the State may remove the EVP Systems. Upon removal of the EVP Systems pursuant to this Paragraph, all of its parts and components become the property of the State. v. All timing of the EVP Systems will be determined by the State. 5.3. Right-of-WoyAccess. Each party authorizes the other party to enter upon their respective public right-of-way to perform the maintenance activities described in this Agreement. 5.4. Related Agreements. This Agreement will supersede and terminate the operation and maintenance terms of Agreement No. 69321, dated June 5, 1992, between the parties for the signal systems at T.H. 15 and 2nd Avenue Southeast, Washington Avenue East, and First Avenue Northeast. 6. Basis of City Cost 6.1. Schedule "I". The Preliminary Schedule "I" includes all anticipated City participation construction items, State Furnished Materials lump sum amounts and the construction engineering cost share covered under this Agreement, and is based on engineer's estimated unit prices. 6.2. City Participation Construction. The City will participate in the following at the percentages indicated. The construction includes the City's proportionate share of item costs for Mobilization, Combination Field Laboratory -Office, and Traffic Control. A. 100 Percent will be the City's rate of cost participation in all of the water main, sanitary sewer, signals, aesthetic lighting, aesthetic features, ADA improvements, and parking lanes construction under S.P. 4304-53. The construction includes, but is not limited to, those construction items tabulated on Sheet No. 2 through No. 4 of the Preliminary Schedule "I". B. 50% Percent will be the City's rate of cost participation in all of the Signal System "A", "B", and "C" construction under S.P. 4304-54. The construction is included in the City's 100% cost participation described in Article 5.2 Section A of this Agreement and is tabulated on Sheets No. 4 of the Preliminary Schedule "I". C. 10 Percent will be the City's rate of cost participation in all of the parking lane construction under S.P. 4304-53. The construction includes, but is not limited to, those construction items tabulated on Sheet No. 5 of the Preliminary Schedule "I". go Receivable Standard CE by Both Parties (Cooperative Agreements) Mn DOT Contract No.: 1034522 D. 100 Percent will be the City's rate of cost participation in all of the utility adjustments and sidewalk construction under S.P. 4304-96. The construction includes, but is not limited to, those construction items tabulated on Sheet No. 5 of the Preliminary Schedule "I". 6.3. Aesthetic Lighting Credit. The City will be upgrading their lighting system to include aesthetic features. The State has an aesthetic budget of $160,000.00, which is capped, available to the City. The State will credit the City for aesthetic lighting up to the capped allowable amount as shown in the Preliminary Schedule "I". 6.4. 4" Colored Sidewalk Special and Aesthetic Credit. The City will be responsible for the cost of 4" colored sidewalk special under S.P. 4304-53. The State has an aesthetic budget of $160,000.00, which is capped, available to the City. The State will credit the City for 4" colored sidewalk special based on a lump sum on bid amount up to the capped allowable amount as shown on the Preliminary Schedule "I". 6.5. State Furnished Materials. The State will furnish a "R" Cabinet ("State Furnished Materials") for each of the signal systems under S.P. 4304-53, according to the Project Plans, to operate the traffic control signal systems covered under this Agreement. The City's lump sum share for State Furnished Materials is $44,293.04. The City's cost share for State Furnished Materials will be added to the City's total construction cost share as shown in the Schedule "I". 6.6. Construction Engineering Costs. The City will pay a construction engineering charge equal to 3 percent for the water main and sanitary sewer construction covered under Article 5.2.A. The City will pay a construction engineering charge equal to 8 percent of the remainder of the City participation construction covered under this Agreement including non -utility work items, parking lane construction, 4" colored sidewalk special under S.P. 4304-53 and all City participation construction under S.P. 4304-96. 6.7. Plan Changes, Additional Construction, Etc. The City will share in the costs of construction contract addenda and change orders that are necessary to complete the City participation construction covered under this Agreement, including any City requested additional work and plan changes. The State reserves the right to invoice the City for the cost of any additional City requested work and plan changes, construction contract addenda, change orders, and associated construction engineering before the completion of the contract construction. 6.8. Liquidated Damages. All liquidated damages assessed the State's contractor in connection with the construction contract will result in a credit shared by each party in the same proportion as their total construction cost share covered under this Agreement is to the total contract construction cost before any deduction for liquidated damages. 7. City Cost and Payment by the City 7.1. City Cost. $2,748,065.43 is the City's estimated share of the costs of the contract construction, State Furnished Materials and the construction engineering cost share as shown in the Preliminary Schedule "I". The Preliminary Schedule "I" was prepared using estimated quantities and unit prices, and may include any credits or lump sum costs. Upon award of the construction contract, the State will prepare a Revised Schedule "I" based on construction contract unit prices, which will replace and supersede the Preliminary Schedule "I" as part of this Agreement. 7.2. Conditions of Payment. The City will pay the State the City's total estimated construction and construction engineering cost share, as shown in the Revised Schedule "I", after the following conditions have been met: A. Execution of this Agreement and transmittal to the City, including a copy of the Revised Schedule "I". B. The City's receipt of a written request from the State for the advancement of funds. -7- Receivable Standard CE by Both Parties (Cooperative Agreements) Mn DOT Contract No.: 1034522 7.3. Acceptance of the City's Cost and Completed Construction. The computation by the State of the amount due from the City will be final, binding and conclusive. Acceptance by the State of the completed contract construction will be final, binding, and conclusive upon the City as to the satisfactory completion of the contract construction. 7.4. Final Payment by the City. Upon completion of all contract construction and upon computation of the final amount due the State's contractor, the State will prepare a Final Schedule "I" and submit a copy to the City. The Final Schedule "I" will be based on final quantities, and include all City participation construction items and the construction engineering cost share covered under this Agreement. If the final cost of the City participation construction exceeds the amount of funds advanced by the City, the City will pay the difference to the State without interest. If the final cost of the City participation construction is less than the amount of funds advanced by the City, the State will refund the difference to the City without interest. The State and the City waive claims for any payments or refunds less than $5.00 according to Minnesota Statutes § 15.415. 8. Authorized Representatives Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. 8.1. The State's Authorized Representative will be: Name, Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor) Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155 Telephone: (651) 366-4634 E-Mail: malaki.ruranika@state.mn.us 8.2. The City's Authorized Representative will be: Name, Title: Matt Jaunich, City Administrator (or successor) Address: 111 Hassan Street SE, Hutchinson, MN 55350 Telephone: (320) 234-4212 E-Mail: mjaunich@ci.hutchinson.mn.us 9. Assignment; Amendments; Waiver; Contract Complete 9.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other party and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 9.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 9.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce it. 9.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. in Receivable Standard CE by Both Parties (Cooperative Agreements) Mn DOT Contract No.: 1034522 10. Liability; Worker Compensation Claims 10.1. Each party is responsible for its own acts, omissions, and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City. 10.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. 11. Nondiscrimination Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. 12. State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. 13. Government Data Practices The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by either the City or the State. 14. Governing Law; Jurisdiction; Venue Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 15. Termination; Suspension 15.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties. 15.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the performance of contract construction under the Project. Termination must be by written or fax notice to the City. 15.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement and all work, activities and performance of work authorized through this Agreement. 16. Force Majeure No party will be responsible to the other for a failure to perform under this Agreement (or a delay in performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. [The remainder of this page has been intentionally left blank] in Receivable Standard CE by Both Parties (Cooperative Agreements) CITY OF HUTCHINSON The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions, or ordinances. By: Title: Date: By: Title: Date: DEPARTMENT OF TRANSPORTATION Recommended for Approval: By: (District Engineer) Date: Approved: By: (State Design Engineer) Date: COMMISIONER OF ADMINISTRATION By: (With Delegated Authority) Date: INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. CITY OF HUTCHINSON RESOLUTION IT IS RESOLVED that the City of Hutchinson enter into MnDOT Agreement No. 1034522 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the City to the State of the City's share of the costs of the water main, sanitary sewer, signals, aesthetic lighting, aesthetic features, ADA improvements, and parking lanes construction and the City has requested the State include in its S.P. 4604-96 Project water main adjustments and sidewalk construction and other associated construction to be performed upon, along, and adjacent to Trunk Highway No. Trunk Highway No. 15 from 5th Avenue South to 2nd Avenue North according to State -prepared plans, specifications, and special provisions designated by the State as State Project No. 4304-53 and on Trunk Highway No. 15 from 490' north of County Road 115 to 100' south of 5th Avenue South within the corporate City limits under State Project No. 4304-53 and S.P. 4304-96 (15=151). IT IS FURTHER RESOLVED that the Mayor and the (Title) are authorized to execute the Agreement and any amendments to the Agreement. CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Hutchinson Board of Commissioner at an authorized meeting held on the day of , 20 , as shown by the minutes of the meeting in my possession. Subscribed and sworn to me this day of 120 Notary Public My Commission Expires (Signature) (Type or Print Name) (Title) PRELIMINARY SCHEDULE "I" Agreement No. 1034522 City of Hutchinson S.P. 4304-53 (T.H. 15-151)Preliminary: December 12, 2019 S.P. 4304-96 State Funds S.P. 4304-53 Grading, concrete surfacing, ADA improvements, signals, and lighting construction located on Trunk Highway No. 15 from 5th Avenue South to 2nd Avenue North S.P. 4304-96 Concrete and bituminous milling, ultrathin bonded wearing course, ADA improvements and revise signal system construction located on Trunk Highway No. 15 from 490' north of County Road 115 to 100' south of 5th Avenue South to start approximately Nfay 2020 under State Contract No. with CITY COST PARTICIPATION S.P. 4304-53 Work Items From Sheet No. 4 1,140,109.95 TOTALS Parking Lane Construction (Lump Sum on Bid Amount) From Sheet No. 5 25,844.11 Traffic Control Signal Systems 368,250.00 State Furnished Materials From Sheet No. 7 44,293.04 Construction Engineering (8%o) 126,279.77 4" and 6" Concrete Walk Special (Lump Sum on Bid Amount) 35,883.25 Subtotal S.P. 4304-53 Utility Work Items From Sheet No. 4 Construction Engineering 3%o 1,005,326.75 30,159.80 $1,740,660.11 Subtotal S.P. 4304-96 Work Items From Sheet No. 5 Construction Engineering (89/6) 122,147.00 9,771.76 $1,035,486.5 5 Subtotal (1) Aesthetic Credit to City for 4" and 6" Concrete Walk Special (Lump Sum on Bid Amount (1) Aesthetic Credit for Lighting System (lump Sum Amount) _ (35,800.00) (124,200.00) $131,918.76 2 Total City Cost $2 748 065.43 (1) Total aesthetic credit to the City is capped at $160,000.00 (1) Amount of advance payment as described in Article 7 of the Agreement (estimated amount) Data is considered Non-public prior to project award. - 1 - (1) 100%CITY (P) = PLAN OUANTITY 1034522 ITEM NUMBER S.P. 4304-53 WORK ITEM UNIT QUANTITY UNIT PRICE COST 1 2016.601 CONTRACT MANAGEMENT LUMP SUM 0.25 40,000.00 10,000.00 2021.501 MOBILIZATION LUMP SUM 0.25 455,000.00 113,750.00 2031.602 COMBINATION FIELD LABORATORY -OFFICE EACH 0.25 15,000.00 3,750.00 2104.502 REMOVE MANHOLE EACH 12.00 310.00 3,720.00 2104.502 REMOVE GATE VALVE EACH 26.00 180.00 4,680.00 2104.502 REMOVE HYDRANT EACH 8.00 425.00 3,400.00 2104.502 REMOVE SIGNAL SYSTEM EACH 1.50 7,500.00 11,250.00 2104.502 SALVAGE BICYCLE RACK EACH 3.00 150.00 450.00 2104.503 SAWING BIT PAVEMENT FULL DEPTH LIN FT 123.00 1.75 215.25 2104.503 REMOVE WATER MAIN LIN FT 3,865.00 4.50 17,392.50 2104.503 REMOVE SEWER PIPE SANITARY LIN FT 3,347.00 3.50 11,714.50 2104.503 REMOVE CURB & GUTTER LIN FT 10.00 3.00 30.00 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 63.00 6.00 378.00 2105.504 GEOTEXTILE FABRIC TYPE 5 SQ YD 2,403.00 2.00 4,806.00 2105.601 DEWATERING LUMP SUM 0.50 300,000.00 150,000.00 2105.607 EXCAVATION SPECIAL CU YD 345.00 15.00 5,175.00 2105.607 HAUL AND DISPOSE OF CONTAMINATED MATERIAL CU YD 345.00 48.00 16,560.00 2106.507 EXCAVATION - COMMON (P) CU YD 565.00 10.00 5,650.00 2106.507 EXCAVATION - SUBGRADE CU YD 1,301.00 14.00 18,214.00 2106.507 SELECT GRANULAR EMBANKMENT (CV) CU YD 1,312.00 20.00 26,240.00 2112.604 SUBGRADE PREPARATION SQ YD 289.00 2.00 578.00 2123.610 1.5 CU YD BACKHOE HOUR 25.00 500.00 12,500.00 2130.523 WATER M GALLON 1.00 12.00 12.00 2211.507 AGGREGATE BASE CV CLASS 5 CU YD 1,032.00 33.00 34,056.00 2211.507 AGGREGATE BASE CV CLASS 5Q CU YD 63.00 48.00 3,024.00 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 486.00 175.00 85,050.00 2360.509 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) TON 349.00 165.00 57,585.00 2503.602 * CONNECT TO EXISTING SANITARY SEWER EACH 8.00 1,650.00 13,200.00 2503.602 * CONNECT TO EXISTING MANHOLES (SAN) EACH 1.00 3,800.00 3,800.00 2503.602 * 12"X6" PVC WYE EACH 67.00 775.00 51,925.00 2503.602 * 12"X6" PVC WYE (SPECIAL) EACH 38.00 850.00 32,300.00 2503.603 * CLEAN AND VIDEO TAPE PIPE SEWER LIN FT 4,609.00 1.75 8,065.75 2503.603 * 6" PVC PIPE SEWER LIN FT 2,445.00 24.00 58,680.00 2503.603 * 6" PVC PIPE SEWER (SPECIAL) LIN FT 1,375.00 4200. 57,750.00 Data is considered Non-public prior to project award. - 2 - (1) 100%CITY 1034522 ITEM NUMBER I S.P. 4304-53 WORK ITEM UNIT QUANTITY UNIT PRICE COST 1 2503.603 * 8" PVC PIPE SEWER LIN FT 202.00 53.00 10,706.00 2503.603 * 10" PVC PIPE SEWER LIN FT 41.00 60.00 2,460.00 2503.603 * 12" PVC PIPE SEWER LIN FT 2,155.00 55.00 118,525.00 2503.603 * 12" PVC PIPE SEWER (SPECIAL) LIN FT 859.00 70.00 60,130.00 2503.603 * 8" DUCTILE IRON PIPE SEWER LIN FT 48.00 80.00 3,840.00 2504.601 * TEMPORARY WATER SERVICE LUMP SUM 1.00 16,000.00 16,000.00 2504.602 * RECONNECT WATER SERVICE EACH 1.00 1,200.00 1,200.00 2504.602 * CONNECT TO EXISTING WATER MAIN EACH 13.00 1,800.00 23,400.00 2504.602 * CONNECT TO EXISTING WATER SERVICE EACH 1.00 450.00 450.00 2504.602 * HYDRANT EACH 8.00 4,900.00 39,200.00 2504.602 * 1" CORPORATION STOP EACH 81.00 385.00 31,185.00 2504.602 * 2" CORPORATION STOP EACH 3.00 850.00 2,550.00 2504.602 * 4" GATE VALVE EACH 1.00 1,800.00 1,800.00 2504.602 * 6" GATE VALVE EACH 11.00 1,900.00 20,900.00 2504.602 * 8" GATE VALVE EACH 5.00 2,400.00 12,000.00 2504.602 * 12" GATE VALVE EACH 11.00 3,850.00 42,350.00 2504.602 * 1" CURB STOP AND BOX EACH 80.00 495.00 39,600.00 2504.602 * 2" CURB STOP AND BOX EACH 3.00 750.00 2,250.00 2504.603 * 1" TYPE K COPPER PIPE LIN FT 3,090.00 22.00 67,980.00 2504.603 * 2" TYPE K COPPER PIPE LIN FT 100.00 55.00 5,500.00 2504.603 * 4" WATERMAIN DUCTILE IRON PIPE CL 52 LIN FT 29.00 40.00 1,160.00 2504.603 * 6" WATERMAIN DUCTILE IRON PIPE CL 52 LIN FT 216.00 35.00 7,560.00 2504.603 * 6" WATERMAIN DUCTILE IRON PIPE CL 52 (SPECIAL) LIN FT 53.00 55.00 2,915.00 2504.603 * 8" WATERMAIN DUCTILE IRON PIPE CL 52 LIN FT 204.00 45.00 9,180.00 2504.603 * 8" WATERMAIN DUCTILE IRON PIPE CL 52 (SPECIAL) LIN FT 196.00 65.00 12,740.00 2504.603 * 12" WATERMAIN DUCTILE IRON PIPE CL 52 LIN FT 2,333.00 58.00 135,314.00 2504.603 * 12" WATERMAIN DUCTILE IRON PIPE CL 52 (SPECIAL) LIN FT 791.00 85.00 67,235.00 2504.604 * 2" POLYSTYRENE INSULATION SQ YD 126.00 21.00 2,646.00 2504.608 * DUCTILE IRON FITTINGS POUND 3,530.00 11.00 38,830.00 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 EACH 121.10 210.00 25,431.00 2506.603 CONSTRUCT 8" OUTSIDE DROP LIN FT 4.40 450.00 1,980.00 2506.603 CONSTRUCT 10" OUTSIDE DROP LIN FT 2.70 610.00 1,647.00 2521.518 4" CONCRETE WALK SQ FT 134.00 7.00 938.00 2521.518 4" CONCRETE WALK SQ FT 134.00 7.00 938.00 Data is considered Non-public prior to project award. - 3 - (1) 100%CITY 1034522 ITEM NUMBER I S.P. 4304-53 WORK ITEM UNIT QUANTITY UNIT PRICE COST 1 2521.518 4" CONCRETE WALK SPECIAL SQ FT 402.00 10.25 4,120.50 2531.503 CONCRETE CURB AND GUTTER DESIGN B624 LIN FT 873.00 20.00 17,460.00 2531.604 8" CONCRETE VALLEY GUTTER SQ YD 16.00 80.00 1,280.00 2540.601 RELOCATE MISCELLANEOUS STRUCTURES LUMP SUM 1.00 14,650.00 14,650.00 2540.602 MASONRY PILLAR EACH 4.00 14,550.00 58,200.00 2545.501 LIGHTING SYSTEM LUMP SUM 0.80 436,708.00 349,366.40 2563.601 TRAFFIC CONTROL LUMP SUM 0.25 50,000.00 12,500.00 2564.518 SIGN PANELS TYPE SPECIAL SQ FT 39.00 35.20 1,372.80 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM A LUMP SUM 1.00 8,500.00 8,500.00 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM B LUMP SUM 1.00 8,500.00 8,500.00 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM C LUMP SUM 1.00 8,500.00 8,500.00 2565.602 PAINT SIGNAL SYSTEM EACH 3.00 8,000.00 24,000.00 2574.507 COMMON TOPSOIL BORROW CU YD 13.00 42.00 546.00 TOTAL $1,140,109.95 TOTAL* $1,005,326.75 (1) 100%CITY COST $1,140,109.95 100% CITY COST* $1,005,326.75 (2) 50%STATE, 50% CITY(40% FEDERAL, 10%STATE) ITEM NUMBER I S.P. 4304-53 SIGNAL SYSTEMS UNIT QUANTITY UNIT PRICE COST 2 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM A SYSTEM 1.00 244,500.00 244,500.00 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM B SYSTEM 1.00 241,000.00 241,000.00 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM C SYSTEM 1.00 251,000.00 251,000.00 TOTAL $736,500.00 50% STATE COST $368,250.00 80% FEDERAL $294, 600.00 20% STATE $73, 650. 00 50%CITY COST $368,250.00 Data is considered Non-public prior to project award. - 4 - (3) 100%CITY (P) = PT, AN OT T ANTTTY 1034522 ITEM NUMBER I S.P. 4304-96 WORK ITEM UNIT QUANTITY UNIT PRICE COST 3 2104.504 REMOVE CONCRETE WALK SQ YD 1,457.00 4.00 5,828.00 2106.507 EXCAVATION - COMMON (P) CU YD 245.00 10.00 2,450.00 2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD 245.00 33.00 8,085.00 2301.602 DRILL AND GROUT REINFORCEMENT BAR (EPDXY COATED) EACH 374.00 15.00 5,610.00 2504.602 ADJUST VALVE BOX - WATER EACH 4.00 350.00 1,400.00 2506.502 ADJUST FRAME AND RING CASTING EACH 6.00 425.00 2,550.00 2521.518 4" CONCRETE WALK SQ FT 13,040.00 7.00 91,280.00 2572.503 TEMPORARY FENCE LIN FT 412.00 5.00 2,060.00 2572.503 CLEAN ROOT CUTTING LIN FT 412.00 7.00 2,884.00 $122,147.00 (3) 100%CITY COST $122,147.00 (4) 90% STATE, 10% CITY (72% FEDERAL, 18% STATE, 10% CITY) (P) = PT, AN OT T ANTTTY ITEM NUMBER S.P. 4304-53 PARKING LANE COSTS UNIT QUANTITY UNIT PRICE COST 4 2106.507 EXCAVATION - COMMON (P) CU YD 630.00 10.00 6,300.00 2106.507 EXCAVATION - SUBGRADE CU YD 1,060.00 14.00 14,840.00 2106.507 SELECT GRANULAR EMBANKMENT (CV) CU YD 1,060.00 20.00 21,200.00 2211.507 AGGREGATE BASE (CV) 5Q CU YD 630.00 48.00 30,240.00 2301.502 DOWEL BAR EACH 1,764.00 4.40 7,761.60 2301.504 CONCRETE PAVEMENT 8.0" SQ YD 2,898.00 58.00 168,084.00 2301.508 SUPPLEMENTAL PAVEMENT REINFORCEMENT POUND 3,642.00 2.75 10,015.50 TOTAL $258,441.10 (4) 90% STATE COST $232,596.99 80% FEDERAL $186, 077.59 20% STATE $46, 519.40 10%CITY COST $25,844.11 Data is considered Non-public prior to project award. - 5 - (5) 100%CITY COST 1034522 ITEM NUMBER S.P. 4304-53 F 4" SIDEWALK SPECIAL UNIT QUANTITY UNIT PRICE COST ***FOR INFORMATION ONLY*** 2521.518 4" CONCRETE WALK 11, 516.00 7.00 80, 612.00 2521.518 4" CONCRETE WALK SPECIAL 11, 516.00 10.25 118, 039.00 2521.518 6" CONCRETE WALK 475.00 9.00 4,275.00 2521.518 6" CONCRETE WALK SPECIAL 475.00 12.25 5,818.75 TOTAL $35, 883.25 ****AESTHETIC ALLOWANCE***** LIGHTING SYSTEM (CAPPED AT $124,200.00) 124,200.00 CONCRETE WALK 35,800.00 TOTAL* $160,000.00 *CAPPED AT $160,000.00 (6) 100%CITY COST ITEM NUMBER S.P. 4304-53 STATE FURNISHED MATERIALS UNIT QUANTITY UNIT PRICE COST *****STATE FURNISHED MATERIALS***** SIGNAL SYSTEM "A" - "R" CABINET 0.50 29,528.69 14,764.35 SIGNAL SYSTEM'B" - "R" CABINET 0.50 29,528.69 14,764.35 SIGNAL SYSTEM "C" - "R" CABINET 0.50 29,528.69 14,764.35 TOTAL $44,293.04 Data is considered Non-public prior to project award. -6- A Hutchinson City Center - - - liutehinsan, MN 55350-2522 320-587-1;151.fFas 320-234,4240 January 14, 2020 Ron Mortensen Cooperative Agreements Engineer MnDOT District 8 2505 Transportation Road Willmar, MN 56201 RE: Municipal State Aid Funding — S.P. 4304-53 & S.P. 4304-96 Dear Mr. Mortensen, In response to your letter (dated December 17, 2019) regarding the City of Hutchinson's potential utilization of Municipal State Aid funds (off -system) for the above referenced MnDOT administered projects, City staff would like the opportunity to have this funding scenario fully considered based on the following input: ® The question of whether the City would be using MSA funds within our funding approach was asked nearly one year ago when the City's cost -participation amount was estimated to be much less than what was recently provided within the preliminary Schedule "I" document. Currently, the Schedule "I" establishes a City contribution of approximately $2.75M (includes about S 157,000 of construction engineering fees) in comparison to the City's estimated total construction cost of just over $1.75M which was communicated in mid -August of 2019 (provided project estimation worksheet). Please note that MnDOT's late determination that contaminated soiWwater existed and must be addressed resulted in significant City utility design considerations and project cost -sharing increases. s Several construction cost and cost -participation parameters (street lighting, aesthetic allowance, signal materials etc.) were recently determinedlrevised during MnDOT's Central OfEce review. ® City staff continue to be concerned that the fairly late public bid process/opening could result in higher than expected construction prices (impacts to final Schedule "I"). City is committing about $132,000 to deliver appropriate sidewalk removal and replacement within the scope of S.F. 4304-96 (TH 15 south). ® City has limited fiscal resources to account for the increasing construction costs associated with these projects. With respect to the noted reasons to not allow State Aid funding at this point, they seem to be plan presentation in nature and won't result in how the project is designed or how a contractor would actually bid the projects (wage scales would be the same, correct?). To ensure that these projects can be accomplished, airy hope would be that once the final Schedule ' I' is developed, MnDOT staff could possibly derive an administrative approach that would allow for the City's utilization of MSA funds if determined necessary. If you have any questions regarding this correspondence or would lime to discuss this matter, please feel free to contact me at 320-583-5663 orkexner{ri:ci.hutchinson.mn.us . Sincerely, Kent Exner City of Hutchinson Director of ]Public Works/City Engineer c: Gene East - MnDOT Nathan Pedersen - MnDOT Todd Braadweil - I uMT Justin Black SEH From: Kent Exner Sent: Thursday, January 9, 2020 11:04 AM To:'Mortensen, Ronald (DOT)' ¢runjld.iEiuE L(-sen@state.mn.usa Cc: Justin Black rihIack@rn sehinc.coma; East, Gene (DOT) <gene.east @state.mn.us> Subject: RE: Agreement and Schedule t to share with the City of Hutch 4THM Please see the below comments/questions/requests regarding the provided draft agreement and preliminary Schedule "I": Construction Cooperative Agreement • Section 2.5 Permits: Per past discussions with MnDOT staff, we were under the impression that a MnDOT right-of- way permit would not be required due to the proposed work being included within MnDOT administered plart,tspecification documents. • Section 4.1 Sidewalks: Insert language that clearly establishes that the City is not responsible for the maintenance or operation of any pavement markings, signage, walkways and/or pedestrian curb ramps associated with the uncontrolled TH 15 crossing near the Echo Street intersection. • Section 6.2 City Participation Construction: Should signals , ADA improvements and parking lanes construction be included within the 100% listing of work. The 50% section references S.P 4304-54 (-53??). • Section 6.3 Aesthetic Lighting Credit: Explain calculation that arrives at the aesthetic budget amount of $160,000.00. • Section 6.4 4" Colored Sidewalk Special and Aesthetic Credit: Clearly state that the City is responsible for the additional cost for sidewalk colored concrete and how that amount is determined. • The construction of masonry pillars and future responsibilities do not appear to be addressed within the agreement (believe MnDOT staff previously mentioned this desire). • As previously requested, City staff would like to have the ability to utilize our Municipal State Aid funding (off - system) as deemed necessary to fulfill the City's project cost participation obligations (final amounts remain unknown until construction bids are received). This ability (seems to be a State Aid administrative function) should be established within the context of the cooperative agreement document. Preliminary Schedule "I" • Provide the final project cost estimate (Excel format) that City cost participation amounts are derived from. This document will also allow the City to analyze our cost participation as a whole to determine our funding sources/amounts. • Provide highlighted plan sheets that display where the City's responsibility for side street pavement restoration is accounted for. ® Provide calculation that determined the City's aesthetic credit would equate to $150,000.00. • Provide the calculations/reasoning that determined the City's lighting system cost participation to be $349,366A0 (an increase of more than $100,000.00 in comparison to a previous cost estimate). Unfortunately, MnDOT appears to not be recognizing the significant street fighting materials investment (poles that are being reused within this project) that the City incurred in 2005 throughout the downtown TH 15 corridor (no MnDOT participation at that time). ■ Provide the calculations/reasoning that equated to the `Masonry Pillar' having an estimated unit price of $14,550.00. • Note that 'Construct Drainage Structure Design 4007' should have a designated unit of LF, not EACH. • Note that the Schedule "I" first page has two footnotes both tailed out as (1). At this point, City staff has reviewed this agreement with our Resource Allocation Committee and will be reviewing with the City Council at their January 141h meeting. Looking forward, if the above items are addressed to our satisfaction, we hope to have the City Council approve the agreement resolution at their January 281h meeting. Thank you. Kent Kent Exner, PE Public Works Director/City Engineer City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 kexner&c;i . h utchi nson. m n. us HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Consideration of Ordinance No. 20-810 - Repealing Chapters 111 and 123 Department: Administration/Legal LICENSE SECTION Meeting Date: 1/14/2020 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: At the December 10, 2019, City Council meeting, the Council adopted Ordinance No. 19-809 regulating transient merchants/peddlers and food vendors. This new ordinance combined Chapters 111 and 123 to make a new Chapter 111. Because of this, the old versions of Chapters 111 and 123 should be repealed so the new Chapter 111 is the only version in the City's code of ordinances. BOARD ACTION REQUESTED: Approve first reading of Ordinance No. 20-810, repealing Chapters 111 and 123 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance Number 20-810 Publication Number An Ordinance of the City of Hutchinson, Minnesota Repealing Chapter 111 and Chapter 123 of the Hutchinson City Code The City Council of the City of Hutchinson does hereby ordain: Section 1. Chapter 123 and Chapter 111 as Chapter 111 existed prior to December 10, 2019, of the Hutchinson City Code are hereby repealed having been replaced by Ordinance No. 19-809 as approved by the City Council on December 10, 2019. Section 2. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this day of , 2020. Gary T. Forcier Mayor ATTEST: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of the Legislative Priorities for 2020 Department: Administration LICENSE SECTION Meeting Date: 1/14/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Following up on the discussion we had at our last meeting regarding legislative priorities for 2020, 1 have put together a list of Legislative Priorities for you to consider. The changes/additions to last year's list has been noted in red and yellow. If you are comfortable with what I have put together, I would ask that you officially approve the list. As noted, this would be a document that we would use to communicate our legislative concerns/issues both to the public and to our local legislators, and could be a document to use when you make your trips to the State Capitol. BOARD ACTION REQUESTED: Approve/Deny the 2020 Legislative Priorities Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ro Office of the Mayor and City Council 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 204-920 Legislative Priorities The City of Hutchinson has identified the following legislative priorities for 204320. The City generally supports the platforms of the Coalition of Greater Minnesota Cities and the League of Minnesota Cities and these policies are not generally re -stated here except where they have unusual relevance or purpose for the City of Hutchinson. To better assist our State legislative leaders, we have identified certain legislative priorities and general policy statements that are of specific impact and interest to the residents and business community of Hutchinson. These legislative priorities are intended to advocate on behalf of the City in a responsible manner that strengthens the partnership between our City and the State and brings forth our vision of an involved, progressive and innovative community that promotes our regional prominence while preserving our hometown character and delivering quality, cost- effective services. L GENERAL GOVERNMENT A. Local Control. Over the past couple of years, the State Legislature has proposed several bills that attempted to eliminate or weaken local control. The City opposes any legislation that erodes local decision making and control, and believes that decision -making happens best at the local level. B. Deputy Registrars. In 2017, with the State's conversion to their new MNLARS program, the State shifted substantial clerical and auditing responsibilities onto the deputy registrar network, which includes Hutchinson. This shift includes no funding from the State of Minnesota, despite the fact that the State receives over $1 billion annually in state fees and taxes collected through the deputy registrar network. The City of Hutchinson supports any legislation that provides deputy registrars with proper compensation by reallocating from existing state fee structures or other appropriate filing fee adjustments to ensure the valued service and continued presence it remains in Hutchinson to serve our citizens. C. Local Government Aid. The City of Hutchinson supports restoring the annual inflation and population growth adjustments to the LGA appropriation. We also note than any changes in the LGA formula should be agreed upon by all city organizations before passage in the legislature. On top of that, we oppose artificial, non -formula based limits on aid to individual or groups of cities. D. Airport Legislation. The City of Hutchinson supports legislation that clearly indicates maintenance and operation of an airport is deemed an essential public service; clarifies when state airport funds can be used for airport planning; allows for the approval of obstructions, without variance, if FAA analysis deems the obstruction non -hazardous; and updates to Airport zoning that deal with boundary limits, the integration of airport zoning with local planning/zoning, allows for flexibility to enact airport zoning, and aligns the process with the municipal planning process requirements. F. Controlling the Sale of Strong Beer, Spirits and Wine. The City of Hutchinson opposes any legislation that would make it easier for the sale of strong beer, spirits, and wine in grocery and convenience stores. The City of Hutchinson supports existing regulations controlling the sale of alcohol to minimize the risks associated with youth access to alcohol, and believes allowing the sale of strong beer, spirits and wine in grocery and convenience stores could increase the public health risk of youth access to alcohol and alcohol -related motor vehicle accidents among youth. II. TRANSPORTATION A. Highway 212. The City of Hutchinson strongly supports the inclusion of funding from the Corridors of Commerce program to support the $110 million of needed improvements that will complete the highway to a continuous four -lane highway to Norwood Young America and that any maps or lists of Corridors of Commerce highways include US Highway 212. B. Highway 15. The City of Hutchinson supports any legislation that provides for additional funding to make improvements to Highway 15 between Interstate 90 and 94. In particular, we support funding to provide additional passing lanes on Highway 15 from TH 7 to I-94. C. Highway 7. The City of Hutchinson supports any legislation that provides for additional funding to increase safety measures on Highway 7 east of Hutchinson. In particular, we support funding to provide an additional bypass lane adjacent to the Crow River Winery. D. Transportation Funding. The City of Hutchinson supports a comprehensive transportation plan with appropriate long-term funding. We also support funding for Corridors of Commerce and city streets independent of a comprehensive transportation package. In regards to the Corridors of Commerce, we support the current 50-50 split between Greater Minnesota and the metro area, and we reject a scoring system that allows more points for corridors that run through the metro area over those that connect Greater Minnesota cities. III. ECONOMIC DEVELOPMENT A. Increased Funding. The City of Hutchinson supports increased funding for state programs to assist local economic development such as the Greater MN Business Development Infrastructure (BDPI) grant program, MN Investment Fund, Job Creation Fund, Redevelopment Grant Program, Demolition Loan Program, and greater MN workforce housing and child care programs. B. Skilled Workforce. The City of Hutchinson supports legislation that enhances skilled workforce development throughout the State. IV. PARK AND RECREATION A. Dakota Rail Trail. The City of Hutchinson supports any legislation that provides funding to fully extend the remaining Dakota Rail Trail from eastern McLeod County to the City of Hutchinson. B. Parks & Trails Legacy Funding. The City of Hutchinson supports the current formula that allocates 20% of the Parks and Trails Legacy funding to greater Minnesota and oppose changes that would reduce that share. V. PUBLIC SAFETY VI. ENVIRONMENT A. Water Quality Regulation. The City of Hutchinson states that water quality regulations, permits, and other restrictions affecting cities must be grounded in solid peer reviewed science and must be established in a manner that respects the due process rights of cities and other interested stakeholders. B. Labeling. The City of Hutchinson supports legislation that requires manufacturers of consumer products, including flushable wipes that could otherwise cause environmental harm and/or damage wastewater infrastructure to label their products with appropriate usage and disposal information. C. Funding for Hutchinson Lakes/River Basin Improvements. The City of Hutchinson supports any legislation that provides funding to make improvements to the water quality, habitat, and recreation possibilities of Hutchinson's lakes and river basins both within and surrounding the community. D. Permitting for Wastewater Plants. The city supports legislation that would provide the same regulatory certainty for cities currently paying off debt on previously required wastewater plant construction to meet effluent limits as was provided for with new and future plant construction in state statute 115.455, which was adopted in 2018. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Calling a Special Workshop/Strategic Planning Session Meeting Department: Administration LICENSE SECTION Meeting Date: 1/14/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: During the 2020 budget process, we had a discussion on the need to conduct a strategic planning session in early 2020 to talk about a variety of different items related to finances with the City. We noted the need to get together to discussion items like the following: Funding for the new police station, future tax levies, future fee schedules, staffing levels, rate stabilization fund, general fund balance policy, etc. I would like to try to schedule something for early to mid -February. We most likely would need a full afternoon to go over a variety of topics. I would like the council to set a date and time for a work session and then discuss some of the items that you would like to see addressed. At this time, staff would recommend setting something for Tuesday, February 11 (1-4:30/5). This would be the afternoon prior to our first scheduled council meeting in February. Staff is open for other dates as well. We would just need some guidance from the Council. BOARD ACTION REQUESTED: Approval of calling a special workshop/strategic planning session meeting Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: EDA Board Meeting Main Conference Room — Enterprise Center 11:30 AM Wednesday, October 23rd, 2019 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager I. Call to Order Meeting called to order at 11:33 AM. II. Approve Agenda III. Review Minutes a. September 18t" Finance Team meeting: M/S/P: Cannon, Stearns to approve the minutes as written. Passed unanimously. Economic Development Authority Financial Summary as of September 2019 Operations Cash Available $110,306 Reserved $56,736 Unreserved $40,298 Economic Development Loan Fund Cash Available $40,409 Redline Systems Balance $7,338 Ashwill Industries Balance $7,592 Zephyr Wind Services $100,000 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise Center) $292,146 Downtown Revolving Loan Fund Cash Available $573,727 Loans Receivable $350,152 Capital Assets $201,329 Total Assets $1,125,208 MIF Loan Fund Cash Available $3,650 MOXY Loan Receivable $16,906 Enterprise Center Fund Cash Available $23,137 SHOPKO TIF District (TIF 4-5) Cash Available $148,000 Interfund Loans Receivable $478,307 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $311,459 b. September 25t" EDA Board Meeting M/S/P: Christensen, Stearns to approve the minutes as written. Passed unanimously IV. Review of EDA Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) M/S/P: Vanderheiden, Czmowski to approve the financial report as presented. Passed unanimously. V. Director's Report A Marketing Plan B Business Recruitment / Expansions C Uponor Street Project D DALADO Property E Clinic Site Redevelopment F Warrior Mfg. Expansion Facebook updates = 7 Twitter activity = 7 Website updates = 1 Social media has 321 likes on Facebook and 87 followers on Twitter. Staff updated the board on recent contacts and conversations. In the process of filling out the payment request for DEED to get reimbursed for the project. Planning to auction the property. FEMA grant is 90% done. Project is moving along nicely, completion project for March 2020. G Zephyr Wind Services Open house went well. Closed on the loan and check was issued. H TigerPath 2.0 Conference November 12t", mostly at High School, will also utilize Crosspoint Church for breakout sessions. Senator Tina Smith visit Toured TigerPath, Senator Smith put a bill up for consideration at the Senate that would give grants to schools to help implement something that highly resembles TigerPath. J Solar Energy Project Met with HUC, looking at a larger scale project. VI. Clinic Site Redevelopment / FEMA Grant ■ Project Update — working on project budget, FEMA grant to be completed within a week. ■ Discussed local match. VII. Grant & Loan Program Applications - NONE Vill. Other Business ■ Discussion on School Referendum ■ Staff discussed Senate Capital Committee plans for completing HWY 212 IX. Set Next Meeting — 11:30 AM Wednesday, November 27t", 2019 X. Adjourn Meeting adjourned at 12:24pm. M/S/P: Czmowski, Cannon to adjourn the meeting. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager H.RA_ HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, November 19, 2019, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Steve Jensen and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON OCTOBER 15, 2019 Steve Jensen moved to approve the Minutes of the regular board meeting as written. Nikki Willemssen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Nikki Willemssen moved to approve City Center General Fund payments of $22,003.05 for checks 9073 to 9080. Steve Jensen seconded and the motion carried unanimous. b. Nikki Willemssen moved to approve City Center October 31, 2019 financial statements. Steve Jensen seconded and the motion carried unanimously. c. Steve Jensen moved to approve the Park Towers Operating Account payments of $91,375.71 for checks 14789 to 14824. Nikki Willemssen seconded with Gary Forcier abstaining. The motion carried unanimous. d. Nikki Willemssen moved to approve the Park Towers security deposit payments of $155.42 for check 1579. Steve Jensen seconded and the motion carried unanimously. e. Steve Jensen moved to approve the September 2019 Park Towers financial statements. Nikki Willemssen seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report: 2 vacant units getting flooring will be ready by December. b. FYI Park Towers' November Newsletter c. Jean Ward reviewed with the Board the completion of the stucco sealant/painting project. d. Jean Ward updated the Board on the submission of the sales tax rebate form to Department of Revenue. e. FYI: Yearly tenant re -certifications in progress f. The Board discussed Park Towers applicant preferences when repositioning to RAD. Current preferences: Elderly, Disabled or working families g. The Board discussed the AT&T Cell Site Lease. Jean Ward will be meeting with the City Attorney. 5. RAD UPDATE — CHAP Award Jean Ward reviewed with the Board: • Timeline: Concept call 5/20/20, Financing Plan 7/19/20, Closing 11/16/20 • Next immediate steps: procure environmental report, MH subordination request, submit application to remove units from PIC, schedule next tenant RAD informational meeting, November 19, 2019 Minutes Page 1 of 2 PILOT Agreement review, determine attorney for RAD conversion, create a policy on the phasing -out of the flat rents • Submitted documents to the RAD Resource Desk: Capital Needs Assessment documents, FHEO document, Tract Search Title Work. 6. UPDATE RE SOUTHDALE SCDP PROJECT Judy Flemming updated the Board on the progress of the 907 Dale Street Apartments (South Dale) project. 7. REVIEW OF POTENTIAL MULTIPLE FAMILY HOUSING SITES Jean Ward reviewed with the Board potential multiple family housing sites. Jean is going to investigate into what developers usually look for when selecting a site. 8. NEW CONSTRUCTION INITIATIVE EXPANSION PROGRAM APPROVAL FOR ANY INCOME ELIGIBLE HOMEBUYER, NOT JUST FIRST TIME HOMEBUYERS FYI 9. CONSIDERATION OF APPROVAL CITY GRANT APPLICATION(S) CONTINGENT TO THE LOAN REIVEW COMMITTEE'S APPROVAL a. 674 Harrington Street SW b. 715 Graham Street SW Steve Jensen moved to approve the City Grant Applications contingent to the Loan Review Committee's approval for 674 Harrington Street SW and 715 Graham Street SW. Nikki Willemssen seconded and the motion carried unanimous. 10. HEALTHY HOMES INFORMATION AND MCLEOD COUNTY PUBLIC HEALTH EFFORTS Chair Renee Lynn Johnson Kotlarz, reviewed with the Board the 7 tips for keeping a healthy home and the McLeod County Public Health's Healthy Home efforts. 11. OTHER None 12. ADJOURNMENT Steve Jensen moved and Nikki Willemssen seconded to adjourn. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Garyforcier, Secretary/Treasurer November 19, 2019 Minutes Page 2 of 2 MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, November 27, 2019 Call to order — 3:00 p.m. President Don Martinez called the meeting to order. Members present: President Don Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Marc Sebora Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Hanson, second by Commissioner Morrow to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. Salaries have now been allocated from System Control to Natural Gas and Electric departments. Motion by Commissioner Cheney, second by Commissioner Wendorff to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — i. Finalizing budgets b. Divisions i. Dan Lang, Engineering Services Manager — Absent ii. Dave Hunstad, Electric Transmission/Distribution Manager — 1 . Working on temporary transformer. 2. Wrapping up projects. iii. Randy Blake, Production Manager — 1 . New engines are officially HUC's. 2. Working on CAT punch list. The engines need to reach 1000 operating hours before the oil consumption guaranty tests can be performed by CAT. 3. Working on year-end projects. Commissioner Hanson inquired about the engines and the overall process. Mr. Blake stated that CAT has a lot of work on the management side to do. Overall, the engines are a good product; downside is that parts are more expensive. iv. John Webster, Natural Gas Division Manager- Absent v. Jared Martig, Financial Manager- 1. Starting year end in all departments c. Legal — Marc Sebora — Nothing to report d. Human Resources - Brenda Ewing — i. Every three years, HUC is required to submit a pay equity report. HUC has received the notice from the State of Minnesota Department of Management and Budget that the report for 2019 is due in January 2020. Prior to submittal, the report must be approved by the Commission. The pay equity reporting process is to ensure that male dominated and female dominated job classes are compensated equitably. Consideration of the report will be on the December meeting agenda. e. General Manager — Jeremy Carter i. Wrapping up year end. ii. Government relations start up next month. iii. Dave and I working on solar project for EDA 6. Policies a. Review Policies i. CIP Rebate Level of Authority ii. Delegation of Authority Policy iii. Financial Reserve Policy iv. Investment Policy v. Purchasing Policy/Credit Cards/Fixed Assets vi. Service Beyond City Limits of Hutchinson vii. Surplus Property Policy No changes recommended at this time. b. Approve Changes i. Payments of HUC Payables GM Carter noted the revised date. Commissioner Hanson inquired about the Investment Policy and the statutes. GM Carter noted that this was reviewed with Mr. Martig and the last time any statutory changes were made to the Investment Policy was 2014. At the strategic planning meeting, discussions were held about the Financial Reserve Policy and this was left as a review. There was not a strong sense to change anything at that time. The Commission Board can review and changes can be made in the future. After discussion, it was decided to have GM Carter do analysis and to bring this topic back up in 2020. O A motion by Commissioner Morrow, second by Commissioner Cheney to Approve changes to Payments of HUC Payables. Motion carried unanimously. 7. Unfinished Business 8. New Business a. Approve Non -Waiver of Tort Liability Limits for General Liability Insurance GM Carter presented the requirement by League of Minnesota Cities Insurance Trust. Staff is recommending to not waive the tort liability limits. Completion of the Wavier form is done annually. In the past HUC has not waived the municipal tort limit. After discussion, a motion by Commissioner Hanson, second by Commissioner Wendorff to Approve Non -Waiver of Tort Liability Limits for General Liability Insurance. Motion carried unanimously. b. Approve Customer Uncollectable Write -Offs Mr. Martig presented the Customer Uncollectable Write -Offs. HUC is requesting to approve write-offs of $9,603.01. This amount is similar to last year. Mr. Morrow recognized the Staff on a job well done. A motion by Commissioner Wendorff, second by Commissioner Cheney to Approve Customer Uncollectable Write -Offs. Motion carried unanimously. c. Approve Selling of Surplus Vehicles Mr. Hunstad presented Selling of Surplus Vehicles. As part of HUC's Fleet Management Program, it is recommended to sell the listed vehicles from the 2019 Fleet Schedule. After discussion, a motion by Commissioner Cheney, second by Commissioner Hanson to Approve Selling of Surplus Vehicles. Motion carried unanimously. d. Declare Employee Recognition Dinner on Dec 13, 2019 as an Open Meeting A motion by Commissioner Hanson, second by Commissioner Morrow to Declare Employee Recognition Dinner on Dec 13, 2019 as an Open Meeting. Motion carried unanimously. e. Discuss Date for Performance Review of Hutchinson Utilities General Manager 3 Ms. Ewing discussed the Date for Performance Review of Hutchinson Utilities General Manager. Per General Manager's contract with Utilities, an annual Performance Review is to be conducted. Generally, this has occurred in December at the scheduled Commission Meeting or a Special Meeting. It is up to the Commission on when the Performance Review should be held. GM Carter would have the opportunity to decide if it would be an open or closed session. When the date is decided, review forms will be sent to all the Commissioners. After Commissioners have completed and returned review forms, all results will be compiled for discussion at the review. After discussion, GM Carter and Commissioners agreed to have the review at the December 18, 2019 Commission Meeting. f. Discussion of Re -appointment of Anthony Hanson to the Hutchinson Utilities Commission After discussion, Mr. Hanson is willing to stay on and be re -appointed. All Commissioners agreed with re -appointment of Commissioner Hanson. Mr. Sebora will relay the recommendation to City Council for reappointment. g. 2020 Budget Presentation GM Carter presented HUC's 2020 Preliminary Budget. GM Carter noted revised information was sent out today. GM Carter highlighted for Combined Divisions, revenues are at $41.2M with expenses at $39.8M with a Net profit of $1.4M, which was an increase in net profit of $318K over last year. Electric Division showed a significant improvement over last year predominantly coming from the expense side. Gas Division remained stable. Electric Division, Retail Customer Sales is at $25.6M down by .5M from 2019, which is based on only projecting $1.51VI in PCA, where last year it was $2M. Based on Cost of Service study, HUC is collecting more on residential sales and less on industrial sales, which is the glide path HUC has chosen. Overall, sales between classes are consistent. Sales for Resales, projecting $55K increase over 2019 budget. Capacity sales are increasing to $830K; majority is due to Rice Lake Utility Contract coming on in 2020. Another portion of increase is that HUC is moving from selling 40 megawatts of capacity in 2019 to 45 megawatts in 2020. In the year, SMMPA is coming off at the end of May 2020 for 40 megawatts and AEP contract comes on in June 2020 for 45 megawatts. Increased Market sales in 2020 due to not having the Transalta capacity. Staff has tried to shop around but the markets are too soft to compete in any type of favorable contract. HUC will continue to run the unit for market sales when market prices are favorable, 12 and anticipate generating $.5M in market sales depending on weather and market prices. On the flip side with increases coming from Market and Capacity Sales, HUC will lose the Transalta tolling fee of $436K. Overall line stays flat. Discussions were held about the Transalta contract. GM Carter reviewed the Pictorial Graphs; these graphs show the overall comparison as to how the revenue is derived. Industrial class is continuing to see reductions; which will be the case going forward. The Consumption History graph shows a snapshot of each customer class loads, which is fairly flat. GM Carter spoke on the Electric Division Expense Budget Highlights. Continuing to work on Health Insurance. Waiting for a couple of carriers to provide quotes yet, as of now anticipating an increase of 3%. PILOT was increased by $187K. Will see a significant decrease in transmission charges predominately from the GRE side. Showing a modest increase of $50K for MISO transmission. On the Operating side, adding $25K for Wartsila troubleshooting software, $15K for RTU McLeod Cap Bank (which HUC will be reimbursed), $10K for Citizen Survey and $74K for General Liability/Equipment Breakdown Insurance. Overall Electric Division is better for 2020. After discussion of the Electric Division preliminary budget, GM Carter reviewed an overview of the Natural Gas Division. Retail Customer Sales has a decrease of $71 K, which is fairly consistent year to year. Other revenues do not show a lot of fluctuation, Bond Premiums, Late Charges/Fees and Brownton & HCP Operation/Maintenance Agreement stayed the same from 2019. GM concluded by reviewing the pictorial graphs and expense budget highlights of the Natural Gas Division. On the Operating side, looking at adding an additional $75K for a Welder/Service Person II, $12.5K for RTU's Flow Boss and $49K for Geohazard modeling that needs to get completed. GM Carter looked to the Commission for questions, concerns or comments. GM Carter noted that a 5-year forecast would be completed as well. There were no concerns from the Commissioners. 9. Adjourn There being no further business, a motion by Commissioner Cheney, second by Commissioner Wendorff to adjourn the meeting at 4:06p.m. Motion carried unanimously. ATTEST: G - Don Martinez, President 5 owl' well - -/ice P r .� 6bo .. Hutchinson Properties Orded To Be Cleared By City Date of Report: 01/08/2020 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN19-0227 554 Jefferson St SE 06-116-29-11-0130 Snow and Ice on Public S 12/02/2019 Closed 12/04/2019 EEN19-0228 135 4th Ave SE 06-116-29-06-0200 Snow and Ice on Public S 12/02/2019 Closed 12/04/2019 EEN19-0229 570 Adams St SE 06-116-29-10-0020 Snow and Ice on Public S 12/02/2019 Abated by City 12/30/2019 EEN19-0230 425 Adams St SE 06-116-29-07-0600 Snow and Ice on Public S 12/02/2019 Abated by City 12/30/2019 EEN19-0231 435 Adams St SE 06-116-29-07-0590 Snow and Ice on Public S 12/02/2019 Closed 12/04/2019 EEN19-0232 205 Adams St SE 06-116-29-02-0640 Snow and Ice on Public S 12/02/2019 Closed 12/04/2019 EEN19-0233 306 Monroe St SE 06-116-29-07-0060 Snow and Ice on Public S 12/02/2019 Closed 12/04/2019 EEN19-0234 628 Main St S 06-116-29-11-0970 Snow and Ice on Public S 12/02/2019 Closed 12/04/2019 EEN19-0235 316 Grove St SW 06-116-29-05-0030 Snow and Ice on Public S 12/02/2019 Closed 12/04/2019 EEN19-0236 338 4th Ave SW 06-116-29-05-0350 Snow and Ice on Public S 12/02/2019 Closed 12/04/2019 EEN19-0237 326 4th Ave SW 06-116-29-05-0340 Snow and Ice on Public S 12/02/2019 Closed 12/04/2019 EEN19-0238 145 2nd Ave SE 06-116-29-03-0740 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0239 516 Main St S 06-116-29-06-0590 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0240 526 Main St S 06-116-29-06-0600 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0241 628 Main St S 06-116-29-11-0970 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0242 405 Adams St SE 06-116-29-07-0620 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0243 435 Adams St SE 06-116-29-07-0590 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0244 445 Adams St SE 06-116-29-07-0580 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0245 516 Adams St SE 06-116-29-07-0690 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0246 506 Adams St SE 06-116-29-07-0680 Snow and Ice on Public S 12/11/2019 Abated by City 12/30/2019 EEN19-0247 546 Adams St SE 06-116-29-07-0730 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0248 206 Monroe St SE 06-116-29-02-0560 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0249 216 Monroe St SE 06-116-29-02-0570 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0250 508 Huron St SE 06-116-29-07-1020 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0251 506 5th Ave SE 06-116-29-07-1120 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0252 504 Erie St SE 06-116-29-07-0890 Snow and Ice on Public S 12/11/2019 Closed 12/16/2019 EEN19-0253 725 Franklin St SW 06-116-29-11-1100 Snow and Ice on Public S 12/11/2019 Closed 12/18/2019 EEN19-0254 338 4th Ave SW 06-116-29-05-0350 Snow and Ice on Public S 12/11/2019 Abated by City 12/30/2019 EEN19-0255 570 Adams St SE 06-116-29-10-0020 Snow and Ice on Public S 12/11/2019 Abated by City 12/30/2019 Total Records: 29 Hutchinson Properties Orded To Be Cleared By City Date of Report: 01/08/2020 Enforcement Number Address Parcel Category Date Filed Status Date Closed Enforcement. Category — Snow and Ice on Public Sidewalks AND Enforcement. CodeOfficer = John Paulson AND Enforcement. DateFiled Between 11/1/2019 12:00:00 AM AND 12/31/2019 11:59:59 PM Population: All Records Status Descriptions Abated by City = Ordered by City to be cleared using Contractor Closed = Removed by Owner