The URL can be used to link to this page

02-27-2019 HUCCPHUTCHINSON UTILITIES COMMISSION AGENDA REGULAR MEETING February 27, 2019 3:00 p.m. 1. CONFLICT OF INTEREST 2. APPROVE CONSENT AGENDA a. Approve Minutes b. Ratify Payment of Bills 3. APPROVE FINANCIAL STATEMENTS 4. OPEN FORUM 5. COMMUNICATION a. City Administrator b. Divisions C. Legal d. General Manager 6. POLICIES a. Review Policies i. Section 2 of Exempt Handbook ii. Section 2 of Non -Exempt Handbook b. Approve Changes i. Equal Employment Opportunity; Exempt & Non -Exempt Handbook ii. Data Practices Advisory; Exempt &Non -Exempt Handbook 7. UNFINISHED BUSINESS 8. NEW BUSINESS a. Approve 3M CIP Rebate for 2018 b. 2018 Review of Conservation Improvement Program (CIP) C. Approve setting a Committee for Union Negotiations d. Approval of Advertisement for Bids on Unit 8 Control System e. Approve Coriolis Meter Transmitter Upgrade f. Approve Requisition #7848 for Winter Construction at Hospital g. Review 2018 Annual Distributed Generation h. Discussion on Customer Requests to change out AMI Meters to Analog Meters 9. ADJOURN MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, January 30, 2019 Call to order — 3:00 p.m. President Morrow called the meeting to order at 3.00 p.m. Members present: President Monty Morrow; Secretary Robert Wendorff; Commissioner Don Martinez; Commissioner Matt Cheney; GM Jeremy Carter; Attorney Marc Sebora. Absent: Vice President Anthony Hanson 1. Conflict of Interest 2. Commission Reorganization President Morrow called for the annual Commission reorganization. a. A motion made by Commissioner Wendorff, second by Commissioner Cheney to elect Don Martinez to the position of president. Motion unanimously carried. b. A motion made by President Morrow, second by Commissioner Martinez to elect Matt Cheney to the position of vice president. Motion unanimously carried. c. A motion made by Commissioner Martinez, second by Commissioner Cheney to re-elect Robert Wendorff to the position of secretary. Motion unanimously carried. d. A motion made by Commissioner Martinez, second by Commissioner Wendorff to appoint Marc Sebora as legal counsel. Motion unanimously carried. e. A motion made by Commissioner Martinez, second by Commissioner Cheney to appoint Angie Radke as recoding secretary. Motion unanimously carried. f. A motion made by Commissioner Martinez, second by Commissioner Wendorff to designate Citizens Bank & Trust, Wells Fargo Bank, Wells Fargo Advisors, Home State Bank, Morgan Stanley and Cetera Investment Services as depositories for utility funds. Motion unanimously carried. 3. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills A motion made by Commissioner Cheney, second by Commissioner Wendorff to approve the Consent Agenda. Motion unanimously carried. 4. Approve Financial Statements GM Carter presented the financial statements. GM Carter noted that it can be difficult to compare December 2017 to December 2018 with year-end adjustments especially with GASB Pension Liability adjustments. On the Natural Gas side, net 1 income increased by $438,147. Revenue was down mostly due to the swing of $578,429 in fuel cost adjustments but also less usage due to warmer temperatures. On the Electric side, Sales for Resale are higher. Overall Purchased Power increased by 6,566. MRES purchases decreased by $8,281 and market purchases/MISO costs increased by $14,847. Overall, trending as anticipated. GM Carter reviewed the additional graphs that Mr. Lang included on Load Duration Curve, Historical market, HUC Energy pricing and HUC's load profile. These give a good pictorial of the data being collected even though it is not reported on every month. HUC has been fairly consistent. A motion made by Commissioner Martinez, second by Commissioner Cheney to approve the financial statements. Motion unanimously carried. 5. Open Forum 6. Communication a. City Administrator —Matt Jaunich i. Projects being worked on are; Hospital expansion, Woodstone Living, 4tn phase of Highfield Apartments ii. Street projects; 5t" Ave, Uponor Road, Intersection by Cash Wise b. Divisions i. Dan Lang, Engineering Services Manager — Absent ii. Dave Hunstad, Electric Transmission/Distribution Manager — Nothing to report iii. Randy Blake, Production Manager — 1. Working and coordinating with contractors 2. Piping to cooling tower is going well. 3. Support steel for exhaust is up. iv. John Webster, Natural Gas Division Manager — Nothing to report v. Jared Martig, Financial Manger —Absent c. Human Resources — Brenda Ewing — Nothing to Report d. Legal — Marc Sebora — Nothing to Report e. General Manager — Jeremy Carter i. Auditors are here. ii. With Government shutdown, any Federal Utility customers we have, we will be lenient on payment dates. iii. Involved with energy committee webinars. iv. Working on Strategic Planning topics of where HUC should be in the next 5-10 years. V. Wrapping up year-end. 7. Policies a. Review Policies i. Minnesota Government Data Practices Act & Public Records Request ii. Section 1 of Exempt Handbook 2 iii. Section 1 of Non -Exempt Handbook No Changes recommended at this time. b. Approve Changes - None GM Carter noted for reviewal of policies HUC would like to take more of a systematic approach. The Employee handbooks are made of six sections. Staff would like to review a section a month; January through June. After June, there are about 50 customer service polices, which would parcel out to be 10 a month. If policy changes are needed before scheduled review time, HUC would review those immediately. Commission agreed that a systematic approach makes sense. 8. Unfinished Business 9. New Business a. Approval of 2019 Ford F-250, 4WD Cab and Chassis Mr. Webster presented Requisition #007803 for a 2019 Ford, F-250, 4WD Cab and Chassis. In compliance with the 2019 Fleet Management Program the Natural Gas Division is to replace vehicle #651, a 2006 Ford, F-150 4-wheel drive pickup. The replacement vehicle that is recommended by HUC is a 2019 Ford F-250 extended/double cab, 4-wheel drive cab and chassis. A requisition for the utility body will follow in the coming months. A motion by Commissioner Cheney, second by Commissioner Wendorff to Approve 2019 Ford F-250, 4WD Cab and Chassis. Motion carried unanimously. b. Approval of 2019 Ford F-350, 4WD Cab and Chassis Mr. Webster presented Requisition #007185 for a 2019 Ford, F-350, 4WD Cab and Chassis. In compliance with the 2019 Fleet Management Program, the Natural Gas Division is to replace vehicle #623, a 2008 Ford, F-350 4-wheel drive cab and utility body with 93,000 miles. The replacement vehicle that is recommended by HUC is a 2019 Ford F-350 crew cab, 4-wheel drive cab and chassis. A requisition for the utility body will follow in the coming months. A motion by Commissioner Cheney, second by Commissioner Martinez to Approve 2019 Ford F-350, 4WD Cab and Chassis. Motion carried unanimously. c. Approve Requisition #007814 Replace 2008 Service Truck #573 Mr. Hunstad presented Requisition #007814 to replace the 2008 Service Truck #573. In compliance with the 2019 Fleet Management Program, the Electric Division is to replace the 2008 Service Truck #573. The replacement vehicle that is recommended by HUC is a 2019 Ford F-350 4-wheel drive Super Cab/Chassis. A requisition for the utility body will follow in the coming months. 3 A motion by Commissioner Wendorff, second by Commissioner Cheney to Approve replacing the 2008 Service Truck #573. Motion carried unanimously. d. Approve Requisition #007822 for Plant 1 Cooling Tower Upgrade Mr. Blake presented Requisition #007822 for Plant 1 Cooling Tower Upgrade. The original Plant 1 cooling tower was built in 1962; in 1978, an east cell was added. One of the outside walls then became an interior wall. In 2012, HUC received bids to repair the wood in the fan stack area of the west and center cells. At that time, the siding was removed by Midwest Towers and replaced with fiberglass panels. Last summer, the tower developed a leak between the center and east cell wall. Several contractors that specialize in cooling tower repair have been contacted. The interior wall that is leaking contains asbestos fibers in the wall panels. The contractors also stated that the outer walls have the same asbestos composition and would need to be abated before they could perform the repairs. This upgrade will require coordinating two contractors at the same time to perform the opening of the tower and removing the asbestos. This requisition is for the tower repair to Precision Cooling Towers for $46,485.00. The low bid for the asbestos abatement came in at $22,450.00 and that requisition was given to GM Carter for that portion of the project. Total budgeted project cost was $80,000, with total actual project costs coming in at $68,935.00. A motion by Commissioner Martinez, second by Commissioner Cheney to Approve Requisition #007822 for Plant 1 Cooling Tower Upgrade. Motion carried unanimously. e. Approve HDR Change Order Request GM Carter presented the HDR Change Order Request. GM Carter noted that this is the third change order request. The original contract amount approved was for $382,110. Since then two change orders have increased the current contract price to $827,610. HDR is now requesting a third change order in the amount of $108,400 to complete the project along with the final commissioning of the new units in June of 2019. The change order is being requested due to redesign work that was needed along with additional questions and emails that are being asked from Fagen Inc. Every time there is contact with HDR that leads to more billable hours. HDR is required to respond to the contractors, this is a complex project and clarification is needed. When Unit 5 was completed, different contractors were used and it was only the one unit. Mr. Blake noted that back when the plant was being built not everything was documented; Staff did not have GIS. Today, Staff does not know where piping is located until digging starts. Thus creating redesigns, which also takes more time and materials. This is also a lot of structure in a small area. After some discussion, a motion by Commissioner Martinez, second by Commissioner Wendorff to Approve HDR Change Order Request. Motion carried unanimously. 12 10. Adjourn There being no further business, a motion by Commissioner Cheney, second by Commissioner Martinez to adjourn the meeting at 3:52p.m. Motion was unanimously carried. ATTEST: Don Martinez, President 5 Robert Wendorff, Secretary 02/22/2019 08:40 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES User: JMartig CHECK DATE FROM O1/24/2019 - 02/21/2019 DE: Hutchinson Utili Check Date Bank Check # Payee Description Fund: 1 ELECTRIC O1/24/2019 GEN 68345* A R ENGH HEATHING AND AIR COND, Misc Other - Materials O1/24/2019 GEN 68346* AESP MIDWEST CENTER O1/24/2019 GEN 68347 ALISHA HULS O1/24/2019 GEN 68348 ALLIED ELECTRONICS INC O1/24/2019 GEN 68349 ALTISOURCE SINGLE FAMILY INC O1/24/2019 GEN 68350* AMERICAN PAYMENT CENTERS INC O1/24/2019 GEN 68353 BRAUN INTERTEC CORPORATION O1/24/2019 GEN 68354 BRIAN GENTRY O1/24/2019 GEN 68355*4 CINTAS CORPORATION 4470 O1/24/2019 GEN 68356*4 CITY OF HUTCHINSON Account Dept 401-935- 08 Dues/Membership Expense 401-930- 08 OVERPAYMENTS 142-000- 00 Time delay relay -part 470987828 402-554- 01 Time delay relay -part 470987828 402-554- 01 Relay socket - part # 70175230 402-554- 01 Relay socket - part # 70175230 402-554- 01 Enclosure, box lid, wallmount-part # 402-554- 01 Enclosure, box lid, wallmount-part # 402-554- 01 HECK GEN 68348 TOTAL OVERPAYMENTS 142-000- 00 BOX RENTAL 401-903- 06 Generators 107-344- 00 OVERPAYMENTS 142-000- 00 Uniforms & Laundry 401-550- 01 Uniforms & Laundry 401-550- 01 UNIFORMS & LAUNDRY 401-588- 02 UNIFORMS & LAUNDRY 401-588- 02 HECK GEN 68355 TOTAL Generator 41 Water & Sewer 401-547- 01 Generator 41 Water & Sewer 401-547- 01 Waste Disposal 401-550- 01 Waste Disposal 401-550- 01 Waste Disposal 401-550- 01 Utility Expenses - Water/Waste 401-930- 08 Utility Expenses - Water/Waste 401-930- 08 Pag 1/26 Amount 147.87 20.00 19.86 85.60 12.47 5.92 0.86 163.27 277.05 51.14 2,552.50 58.93 324.33 324.33 219.36 177.09 361.47 84.57 8.38 464.08 14.54 57.11 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Dept Pag 2/26 Amount Fund: 1 ELECTRIC Utility Expenses - Water/Waste 401-930- 08 382.87 HECK GEN 68356 TOTAL 1,550.11 O1/24/2019 GEN 68357* CORRINE MCQUILLAN Cip - Residential 401-916- 07 400.00 O1/24/2019 GEN 68358 DAVE GRAF Cip - Residential 401-916- 07 25.00 O1/24/2019 GEN 68359 DMITRI ZHERDETSKY Cip - Residential 401-916- 07 25.00 O1/24/2019 GEN 68360* DRAIN PROS, INC Misc Other - Materials 401-935- 08 96.25 O1/24/2019 GEN 68361 FAGEN, INC Generators 107-344- 00 534,665.45 O1/24/2019 GEN 68362 FASTENAL COMPANY Generators 107-344- 00 18.27 Sales Tax Receivable - Replace 186-000- 00 1.26 HECK GEN 68362 TOTAL 19.53 O1/24/2019 GEN 68363* FIRST CHOICE FOOD & BEVERAGE BREAKROOM/RECOGNITION BANQUET 401-926- 08 114.00 O1/24/2019 GEN 683644 FOSTER MECHANICAL Sales Tax Receivable - Replace 186-000- 00 19.64 Generator 48 Material 402-554- 01 266.25 HECK GEN 68364 TOTAL 285.89 O1/24/2019 GEN 68365 FREDRICKSON MACHINE REPAIR Generator 45 Material 402-554- 01 145.00 O1/24/2019 GEN 68366*4 GOPHER STATE ONE -CALL INC LINE - MATERIALS 401-581- 02 16.66 O1/24/2019 GEN 68367* GOVDEALS Gain On Disposal - Electric 421-000- 00 1,010.62 O1/24/2019 GEN 683684 GREAT RIVER ENERGY PURCHASED POWER 401-555- 02 834.00 TRANSMISSION EXPENSE 401-565- 03 118,793.88 HECK GEN 68368 TOTAL 119,627.88 O1/24/2019 GEN 68370 HER ENGINEERING INC Generators 107-344- 00 4,070.53 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Pag Dept 3/26 Amount Fund: 1 ELECTRIC O1/24/2019 GEN 6837114 HILLYARD/HUTCHINSON Supplies 401-550- 01 239.27 Supplies 401-550- 01 33.78 Supplies 401-550- 01 148.50 Misc Other - Materials 401-935- 08 148.77 HECK GEN 68371 TOTAL 570.32 O1/24/2019 GEN 68372 HINTZMAN ENVIRONMENTAL SERVICES Generator 41 Outside Services 402-554- 01 1,200.00 O1/24/2019 GEN 68373* HUTCHINSON LEADER Cip - Marketing 401-916- 07 44.25 O1/24/2019 GEN 68374* HUTCHINSON PUBLIC SCHOOLS Cip- Commercial 401-916- 07 13,005.00 O1/24/2019 GEN 68375* INNOVATIVE OFFICE SOLUTIONS OFFICE SUPPLIES 401-921- 08 118.13 OFFICE SUPPLIES 401-921- 08 300.68 OFFICE SUPPLIES 401-921- 08 23.76 HECK GEN 68375 TOTAL 442.57 O1/24/2019 GEN 68376 JEFF NELSON Cip - Residential 401-916- 07 25.00 O1/24/2019 GEN 68377 JOSHUA DEROCK Cip - Residential 401-916- 07 25.00 O1/24/2019 GEN 68378 LEIDOS ENGINEERING, LLC CIP- COMM-1210 HWY 7 W HUTCHINSON MN 401-916- 07 760. 32 O1/24/2019 GEN 68380 MARTIG, JARED Cip - Residential 401-916- 07 205.00 O1/24/2019 GEN 68381* MARY JO BROMLEY Cip - Residential 401-916- 07 450.00 O1/24/2019 GEN 68385* MN MUNICIPAL UTILITIES ASSOCIATION MISC SERVICES-QTR SAFETY/MGMT 750 401-923- 08 4,762.50 DUES/MEMBERSHIP EXPENSE-QTR ELEC 401-930- 08 7,582.25 HECK GEN 68385 TOTAL 12,344.75 O1/24/2019 GEN 68388 PARK TOWERS Cip- Commercial 401-916- 07 675.00 O1/24/2019 GEN 68389 PET SMART 3179 Cip- Commercial 401-916- 07 2,750.00 O1/24/2019 GEN 68390* PTM DOCUMENT SYSTEMS OFFICE SUPPLIES 401-921- 08 80.64 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Description Fund: 1 ELECTRIC O1/24/2019 GEN 68391 QUADE ELECTRIC O1/24/2019 GEN 68392 ROD EQUIPMENT O1/24/2019 GEN 68393 RHONDA KRAMER O1/24/2019 GEN 68394* SCOTT RENNING O1/24/2019 GEN 68395* SHRED RIGHT O1/24/2019 GEN 68397 T & R ELECTRIC SUPPLY CO INC O1/24/2019 GEN 68398* TAMMY LINDAHL O1/24/2019 GEN 68399 TIM HAGEN O1/24/2019 GEN 68400 TOWMASTER INC O1/24/2019 GEN 68401* UIS/SOURCECORP O1/24/2019 GEN 68403 VIKING ELECTRIC O1/24/2019 GEN 68404* WARRIOR MFG, LLC O1/24/2019 GEN 68405 WAYTEK Pag 4/26 Account Dept Amount Generators 107-344- 00 15,507.00 Power Equipment - Materials 402-598- 02 2,603.94 Cip - Residential 401-916- 07 25.00 Cip - Residential 401-916- 07 25.00 OFFICE SUPPLIES -SHREDDING SERVICES 401-921- 08 12.48 Transformer Oil Testing Labor 401-588- 02 1,955.81 37KVA 120/240 402-595- 02 625.22 25KVA 120/240 402-595- 02 1,843.59 75KVA 120/240 402-595- 02 747.06 225KVA 120/208 402-595- 02 2,939.06 500KVA 120/208 402-595- 02 4,034.53 300KVA 120/208 402-595- 02 3,366.57 HECK GEN 68397 TOTAL 15,511.84 Cip - Residential 401-916- 07 150.00 Cip - Residential 401-916- 07 31.00 Other Equipment - Materials 402-598- 02 55.82 COLLECTION - MATERIALS 401-903- 06 408.16 COLLECTION - MATERIALS 401-903- 06 1,457.19 HECK GEN 68401 TOTAL 1,865.35 Siemens ethernet switch. Scalance X212- 402-554- 01 2,016.67 Cip- Commercial 401-916- 07 8,328.96 Molex butt connector. 16-14 AWG 402-554- 01 13.23 Molex butt connector. 16-14 AWG 402-554- 01 2.90 02/22/2019 08:40 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES Pag 5/26 User: JMartig CHECK DATE FROM O1/24/2019 - 02/21/2019 DE: Hutchinson Utili Check Date Bank Check # Payee Description Account Dept Amount Fund: 1 ELECTRIC Molex butt connector. 22-18 AWG 402-554- 01 12.83 Molex butt connector. 22-18 AWG 402-554- 01 2.82 Molex butt connector. 12-10 AWG 402-554- 01 17.36 Molex butt connector. 12-10 AWG 402-554- 01 3.82 Molex ring terminal. 16-14 AWG 402-554- 01 6.10 Molex ring terminal. 16-14 AWG 402-554- 01 1.35 Molex ring terminal. 22-18 AWG 402-554- 01 12.50 Molex ring terminal. 22-18 AWG 402-554- 01 2.75 HECK GEN 68405 TOTAL 75.66 O1/24/2019 GEN 68406*4 WEST CENTRAL SANITATION INC GENERATOR 41 WATER & SEWER 401-547- 01 88.74 Waste Disposal 401-550- 01 143.25 UTILITY EXPENSES - WATER/WASTE 55/45 401-930- 08 216.49 HECK GEN 68406 TOTAL 448.48 O1/25/2019 GEN 322(E)*4 BP CANANDA ENERGY SOLUTIONS GENERATOR 41 NATURAL GAS 401-547- 01 25,510. 62 Generator 41 Aux Boiler 401-547- 01 679.30 Utility Expenses - Water/Waste 401-930- 08 3,957.50 HECK GEN 322(E) TOTAL 30,147.42 O1/25/2019 GEN 323(E)*4 BP CANANDA ENERGY SOLUTIONS GENERATOR 41 NATURAL GAS 401-547- 01 368.20 GENERATOR 43 NATURAL GAS 401-547- 01 28.32 GENERATOR 44 NATURAL GAS 401-547- 01 28. 32 GENERATOR 45 NATURAL GAS 401-547- 01 56.65 GENERATOR 48 NATURAL GAS 401-547- 01 99. 13 Generator 49 Natural Gas 401-547- 01 177.03 HECK GEN 323(E) TOTAL 757.65 O1/29/2019 GEN 336(E) MISO Deferred Energy Cost - Miso 174-000- 00 30,374.66 Deferred Energy Cost - Miso 174-000- 00 516.05 HECK GEN 336(E) TOTAL 30,890.71 02/01/2019 GEN 68422* ALAN NYMAN Cip - Residential 401-916- 07 150.00 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Pag Dept 6/26 Amount Fund: 1 ELECTRIC 02/01/2019 GEN 68423* AMANDA GASSLER DEP REFUND/APPLIED 235-000- 00 52.00 02/01/2019 GEN 68424* ANDY J CARTER DEP REFUND/APPLIED 235-000- 00 130.00 02/01/2019 GEN 68425* ARTURO ESTRADA GUILLEN DEP REFUND/APPLIED 235-000- 00 130.00 02/01/2019 GEN 68427 BARB WENDLING Cip - Residential 401-916- 07 150.00 02/01/2019 GEN 68428* BORDER STATES ELECTRIC SUPPLY CONNECTOR, 8 HOLE REMOVABLE "J" SP, 1 154-000- 00 954.08 STARTER, ACORN HIS 30, 105-347VAC, 154-000- 00 115.62 Tearing Account 186-000- 00 48.09 Sales Tax Receivable - New 186-000- 00 65.57 HECK GEN 68428 TOTAL 1,183.36 02/01/2019 GEN 68429* BRAD MELLIES Cip - Residential 401-916- 07 150.00 02/01/2019 GEN 68431* BRETT BRANDVOLD OR JUSTIN DEP REFUND/APPLIED 235-000- 00 39. 00 02/01/2019 GEN 684324 CENTRAL HYDRAULICS Sales Tax Receivable - Replace 186-000- 00 8.30 Generator 45 Material 402-554- 01 112.54 HECK GEN 68432 TOTAL 120.84 02/01/2019 GEN 68433* CHERYL MASON DEP REFUND/APPLIED 235-000- 00 117.00 02/01/2019 GEN 68434* CHET WILBERG Cip - Residential 401-916- 07 425.00 02/01/2019 GEN 68435* CHEYANNE TIDRICK OR WARREN BERG DEP REFUND/APPLIED 235-000- 00 123.50 02/01/2019 GEN 68436*4 CINTAS CORPORATION 4470 Uniforms & Laundry 401-550- 01 369.82 Uniforms & Laundry 401-550- 01 324.33 UNIFORMS & LAUNDRY 401-588- 02 217.11 Uniforms & Laundry 401-588- 02 217.11 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Pag Dept 7/26 Amount Fund: 1 ELECTRIC HECK GEN 68436 TOTAL 1,128.37 02/01/2019 GEN 68437 COLONIAL SUPPLEMENTAL INS CO COLONIAL INSURANCE 242-000- 00 113.76 02/01/2019 GEN 68439* DANIEL FISHER OR TOSHIA FISHER DEP REFUND/APPLIED 235-000- 00 188.50 02/01/2019 GEN 68441* DAVID RADUNZ Cip - Residential 401-916- 07 150.00 02/01/2019 GEN 68443* DRAIN PROS, INC Misc Other - Materials 401-935- 08 118.25 02/01/2019 GEN 68444* FIRST CHOICE FOOD & BEVERAGE BREAKROOM/RECOGNITION BANQUET 401-926- 08 183.00 02/01/2019 GEN 68446* GUARDIAN DENTAL INSURANCE-80o ELEC 242-000- 00 3,825.49 DENTAL INSURANCE -COBRA 242-000- 00 318.27 HECK GEN 68446 TOTAL 4,143.76 02/01/2019 GEN 68447 HILLYARD/HUTCHINSON Maintenance Other - Materials 402-554- 01 52.51 02/01/2019 GEN 68448* HUTCHFIELD SERVICES INC MISC OTHER - MATERIALS 401-935- 08 1,112.73 02/01/2019 GEN 68449 IRBY TOOL & SAFETY Uniforms & Laundry 401-588- 02 91.85 02/01/2019 GEN 68450* JANETT HUERTA OR CHRISTIAN DEP REFUND/APPLIED 235-000- 00 195.00 02/01/2019 GEN 68451* JOE MARTIN DEP REFUND/APPLIED 235-000- 00 58.50 02/01/2019 GEN 68452* KIM SEEMANN OR TROY SEEMAN DEP REFUND/APPLIED 235-000- 00 292.50 02/01/2019 GEN 68453* KRISTEN HAUGLAND DEP REFUND/APPLIED 235-000- 00 130.00 02/01/2019 GEN 68454* KYLE JENSEN OR MAX WODARCZYK DEP REFUND/APPLIED 235-000- 00 78.00 02/01/2019 GEN 68455* KYLIE TOMENES DEP REFUND/APPLIED 235-000- 00 104.00 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Pag Dept 8/26 Amount Fund: 1 ELECTRIC 02/01/2019 GEN 68457* MARCO TECHNOLOGIES, LLC Office Supplies 401-921- 08 323.24 02/01/2019 GEN 68458* MEDICA HEALTH INSURANCE 85% ELEC 242-000- 00 55,706.81 02/01/2019 GEN 68459*4 NORTHERN STATES SUPPLY INC Comb. Blade, 14"x.125"xl" PIT-PIDTSC14P 401-581- 02 164.99 02/01/2019 GEN 68460 PRO AUTO & TRANSMISSION REPAIR Vehicles - Material 402-554- 01 180.17 02/01/2019 GEN 68461* RELIANCE STANDARD LIFE -LIFE LTD INSURANCE-80o ELEC 242-000- 00 1,377.52 LIFE INSURANCE-80o ELEC 242-000- 00 769.22 HECK GEN 68461 TOTAL 2,146.74 02/01/2019 GEN 68462*4 RUNNING'S SUPPLY INC Sales Tax Receivable - Replace 186-000- 00 0.63 Supplies 401-550- 01 21.46 Generator 48 Material 402-554- 01 8.54 Maintenance Other - Materials 402-554- 01 32.09 Line - Materials 401-581- 02 171.79 Vehicles - Material 402-598- 02 47.67 HECK GEN 68462 TOTAL 282.18 02/01/2019 GEN 68463* SABRINA GROFF DEP REFUND/APPLIED 235-000- 00 243.75 02/01/2019 GEN 68464* SNG NHUT LY DEP REFUND/APPLIED 235-000- 00 35.75 02/01/2019 GEN 68465* STAN SCIESZKA Cip - Residential 401-916- 07 150.00 02/01/2019 GEN 68466 STEVE FAIRCHILD Cip - Residential 401-916- 07 25.00 02/01/2019 GEN 68468 TIM HAAS Cip - Residential 401-916- 07 25.00 02/01/2019 GEN 68469* VIVIAN ANDERSON DEP REFUND/APPLIED 235-000- 00 149. 50 02/01/2019 GEN 684704 WARTSILA OF NORTH AMERICA, INC Sales Tax Receivable - Replace 186-000- 00 310.17 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK Payee DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Description Account Pag Dept 9/26 Amount Fund: 1 ELECTRIC Kit- part 4 164126 402-554- 01 155.04 Bellows - part # 202009 402-554- 01 2,370.52 Screw - part # 202053 402-554- 01 227.92 Nut - part 4 202132 402-554- 01 285.78 Sealing ring - part # 202148 402-554- 01 259.84 Nut - part # 202149 402-554- 01 56.48 Screw - part # 202338 402-554- 01 519.68 Screw - part # 202358 402-554- 01 118.56 Screw - part # 202364 402-554- 01 177.76 Screw - part # 164024 402-554- 01 34.20 HECK GEN 68470 TOTAL 4,515.95 02/01/2019 GEN 68471* WILLARD EXSTED DEP REFUND/APPLIED 235-000- 00 529. 75 02/05/2019 GEN 337(E) MISO Deferred Energy Cost - Miso 174-000- 00 55,758.28 Deferred Energy Cost - Miso 174-000- 00 520.13 HECK GEN 337(E) TOTAL 56,278.41 02/07/2019 GEN 68474*4 ACE HARDWARE Sales Tax Receivable - Replace 186-000- 00 0.33 Generator 41 Material 402-554- 01 4.78 Maintenance Other - Materials 402-554- 01 54.04 Materials 401-588- 02 10.47 Line - Materials 402-594- 02 5.97 Vehicles - Material 402-598- 02 14.09 Grounds - Materials 401-935- 08 160.21 HECK GEN 68474 TOTAL 249.89 02/07/2019 GEN 68475 ADAM MORRISON OVERPAYMENTS 142-000- 00 178.32 02/07/2019 GEN 68476 ADVANCED PROCESS SOLUTIONS GAUGE, 0-60, 2 1/2", 1/4" BOTTOM 154-000- 00 175. 95 Sales Tax Receivable - Replace 186-000- 00 12.10 HECK GEN 68476 TOTAL 188.05 02/07/2019 GEN 68477 BARB DOHERTY OVERPAYMENTS 142-000- 00 102.84 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Description Fund: 1 ELECTRIC 02/07/2019 GEN 68478* BIRCHDALE FIRE & SAFETY LLP 02/07/2019 GEN 68479*4 BORDER STATES ELECTRIC SUPPLY 02/07/2019 GEN 68480 CARLY'S SHOE STORE 02/07/2019 GEN 68482*4 CITY OF HUTCHINSON 02/07/2019 GEN 68484 DEVON CHADWICK 02/07/2019 GEN 68487 FAGEN, INC 02/07/2019 GEN 68488*4 GOPHER STATE ONE -CALL INC 02/07/2019 GEN 68490 HDR ENGINEERING INC 02/07/2019 GEN 68492 HUTCHINSON CO-OP 02/07/2019 GEN 68493* HUTCHINSON LEADER Account Dept Pag 10/26 Amount GROUNDS - OUTSIDE SERVICES 401-935- 08 35.27 CONNECTOR, PEDESTAL, 350 MCM, 8 PLACE 154-000- 00 49.54 BULB, 150W, HIS LU150/55 HIS LAMP 44043 154-000- 00 2,331.60 PHOTO EYE, TWIST LOK, 105-305 VOLT, 154-000- 00 1,089.60 PHOTO EYE, COMPACT, 120 VAC AA105, AREA 154-000- 00 87.59 STARTER, ACORN HIS 30, 105-347VAC, 154-000- 00 385.39 ELL, 1/0, 15KV 1STR-1/OSOL, .70-.91, 154-000- 00 516.20 DISPENSER, TAPE, SLW WRITE -ON WITH SMP 154-000- 00 97.92 CONNECTOR, GROUND ROD, BURNDY GCRTI/O 154-000- 00 55.25 SPLIT BOLT 48 KS-15 Cu BURNDY 154-000- 00 1.32 GREASE, LUBRICATING, SILICONE 154-000- 00 24.10 CONDUCTOR, 42 BARE CU SOL 154-000- 00 169. 88 Sales Tax Receivable - New 186-000- 00 59.45 Sales Tax Receivable - Replace 186-000- 00 3.41 SAFETY VEST, RVZ2410SEL 401-550- 01 11.81 HECK GEN 68479 TOTAL 4,883.06 Uniforms & Laundry 401-588- 02 159.95 VEHICLE/EQUIPMENT FUEL -POWER 401-550- 01 152.68 VEHICLES/EQUIPMENT FUEL-ELEC 401-588- 02 1, 422.32 VEHICLES/EQUIPMENT FUEL-ADMIN 55/45 401-935- 08 110.77 HECK GEN 68482 TOTAL 1,685.77 OVERPAYMENTS 142-000- 00 35.49 Generators 107-344- 00 273,172.35 LINE - MATERIALS 401-581- 02 18.23 Generators 107-344- 00 24,703.41 Supplies 401-550- 01 41.28 Cip - Marketing 401-916- 07 300.00 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Pag Dept 11/26 Amount Fund: 1 ELECTRIC 02/07/2019 GEN 6849414 HUTCHINSON WHOLESALE SUPPLY CO Power Equipment - Materials 402-598- 02 38.25 Other Equipment - Materials 402-598- 02 31.19 Misc Other - Materials 401-935- 08 4.70 HECK GEN 68494 TOTAL 74.14 02/07/2019 GEN 684954 JASON BURMEISTER Sales Tax Receivable - Replace 186-000- 00 3.10 Generator 49 Material 402-554- 01 41.97 HECK GEN 68495 TOTAL 45.07 02/07/2019 GEN 68496 JUSTIN DUENOW OVERPAYMENTS 142-000- 00 103.85 02/07/2019 GEN 68497 LEAH HOVERSTEN Cip - Residential 401-916- 07 25.00 02/07/2019 GEN 68498 LOCATORS & SUPPLIES INC STICKER, HORIZONTAL WARNING, 7" X 10", 154-000- 00 156.45 Sales Tax Receivable - New 186-000- 00 10.76 HECK GEN 68498 TOTAL 167.21 02/07/2019 GEN 68499 M & P SEALING CO SEAL GASKET, 14" X 18" - FW, 15/16", 154-000- 00 157.59 02/07/2019 GEN 685004 MATHESON TRI-GAS INC Sales Tax Receivable - Replace 186-000- 00 5.29 Generator 41 Material 402-554- 01 76.91 HECK GEN 68500 TOTAL 82.20 02/07/2019 GEN 685014 MCC ENERGY SOLUTIONS, LLC I AM MANAGEMENT FEES 401-555- 02 3, 900.00 IAM USAGE FEES 401-556- 03 3,050.00 CHECK GEN 68501 TOTAL 6,950.00 02/07/2019 GEN 68502 MINNESOTA DEPARTMENT OF COMMERCE CLEARING ACCOUNT-MIDWEST CUSTOM APPAREL 186-000- 00 352.02 CLEARING ACCOUNT-CYNTHIA LEDEZMA 186-000- 00 1.41 CLEARING ACCOUNT-MITCHELL MUELLER 186-000- 00 2.57 CLEARING ACCOUNT-NICOLAS WAY 186-000- 00 9.00 CLEARING ACCOUNT-JOHN BUCK 186-000- 00 72.76 CLEARING ACCOUNT-DAVID 186-000- 00 74.48 CLEARING ACCOUNT-KAYLA HEUER 186-000- 00 2.74 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Pag Dept 12/26 Amount Fund: 1 ELECTRIC CLEARING ACCOUNT-SONIA JARREL 186-000- 00 178.80 CLEARING ACCOUNT-JOSHUA DRAXTION 186-000- 00 2.53 CLEARING ACCOUNT-JAQUELINE MARTINEZ 186-000- 00 0.07 CLEARING ACCOUNT-MARIA TORRES 186-000- 00 180.47 CLEARING ACCOUNT-LOGAN HARGRAVE 186-000- 00 12.37 CLEARING ACCOUNTKAITLYN WURZBERGER 186-000- 00 0.41 CLEARING ACCOUNT-RUBEN MENDOZA GARCIA 186-000- 00 39.63 CLEARING ACCOUNT-MICHAELA CROCHOW 186-000- 00 2.14 HECK GEN 68502 TOTAL 931.40 02/07/2019 GEN 68503* MN DEPT OF LABOR AND INDUSTRY Grounds - Materials 401-935- 08 5.50 02/07/2019 GEN 68504* MN NCPERS LIFE INSURANCE-PERA LIFE 242-000- 00 48.00 02/07/2019 GEN 68505 NATHANIEL KESLER OVERPAYMENTS 142-000- 00 90.33 02/07/2019 GEN 68507* NUVERA TELEPHONE 401-921- 08 1,879.92 02/07/2019 GEN 68508*4 O'REILLY AUTOMOTIVE INC Supplies 401-550- 01 8.59 Vehicles - Material 402-598- 02 23.07 HECK GEN 68508 TOTAL 31.66 02/07/2019 GEN 68509*4 OXYGEN SERVICE COMPANY INC WIRE, WELDING, .035" (0.9 MM), SUPERARC 154-000- 00 185.77 Supplies 401-550- 01 83.89 Materials 402-574- 03 127.48 HECK GEN 68509 TOTAL 397.14 02/07/2019 GEN 68510* PREMIUM WATERS INC OFFICE SUPPLIES -BOTTLED WATER 401-921- 08 20. 90 02/07/2019 GEN 685114 QUADE ELECTRIC PRIME MOVERS/RENEWABLES 107-343- 00 284. 90 Sales Tax Receivable - Replace 186-000- 00 19.58 Generator 42 Material 402-554- 01 657.92 Materials 401-588- 02 9.08 HECK GEN 68511 TOTAL 971.48 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Description Fund: 1 ELECTRIC 02/07/2019 GEN 68512 RENEE MANDERSCHEID 02/07/2019 GEN 68513* REZA NASSIRZADEH 02/07/2019 GEN 68514 SOPUS 02/07/2019 GEN 68515* UNITED PARCEL SERVICE 02/07/2019 GEN 68516* VAN IWAARDEN ASSOCIATES 02/07/2019 GEN 68517* VANCE LAMBERTSON 02/07/2019 GEN 68518* VERIZON WIRELESS 02/11/2019 GEN 330(E)* CITIZENS BANK 02/11/2019 GEN 331(E)* TASC 02/12/2019 GEN 325(E)*4 VISA Account Dept Cip - Residential 401-916- 07 Cip - Residential 401-916- 07 OIL, SHELL MYSELLA, S3 N 40 WEIGHT 154-000- 00 OIL, SHELL MYSELLA, S3 N 40 WEIGHT 154-000- 00 Lubricant Inventory 154-000- 00 HECK GEN 68514 TOTAL MAIL SERVICES - UPS, FEDEX 401-921- 08 MISC SERVICES 401-923- 08 Cip - Residential 401-916- 07 TELEPHONE 401-921- 08 Office Supplies 401-921- 08 Prepaid HRA 174-000- 00 Sales Tax Receivable - Replace 186-000- 00 Sales Tax Receivable - Replace 186-000- 00 Supplies 401-550- 01 SUPPLIES -SUPPLIES 401-550- 01 SUPPLIES -MASTER LOCKS -USE TX 9.17 401-550- 01 MAINT POWER PROD PLANT - BUILD -SEAT 402-554- 01 GENERATOR 41 MATERIAL -LADDER 402-554- 01 GENERATOR 45 MATERIAL -REPAIR TOLIET 402-554- 01 VEHICLES - MATERIAL -WASHER FLUID 402-554- 01 MAINTENANCE OTHER - MATERIALS -FUSE 402-554- 01 MAINTENANCE OTHER - MATERIALS -FUSE 402-554- 01 MAINTENANCE OTHER - MAT-PHNE CRD FUSE 402-554- 01 Pag 13/26 Amount 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Pag Dept 14/26 Amount Fund: 1 ELECTRIC TELEPHONE -I PAD SCREEN REPAIR 401-921- 08 395.86 Misc Other - Materials 401-935- 08 7.92 HECK GEN 325(E) TOTAL 1,256.75 02/12/2019 GEN 338(E) MISO Deferred Energy Cost - Miso 174-000- 00 38,744.60 Deferred Energy Cost - Miso 174-000- 00 541.02 HECK GEN 338(E) TOTAL 39,285.62 02/12/2019 GEN 68519 ANGELA DEARER OR ADAM GEAREY OVERPAYMENTS 142-000- 00 391.03 02/12/2019 GEN 68520* BORDER STATES ELECTRIC SUPPLY Burndy connectors 107-344- 00 407.70 Sales Tax Receivable - Replace 186-000- 00 28.03 HECK GEN 68520 TOTAL 435.73 02/12/2019 GEN 68523* CARD SERVICES BREAKROOM/RECOGNITION BANQUET 401-926- 08 264.23 02/12/2019 GEN 68524 CENTRAL HYDRAULICS Maintenance Other - Materials 402-554- 01 5.37 02/12/2019 GEN 68525*4 CINTAS CORPORATION 4470 Uniforms & Laundry 401-550- 01 324.33 Uniforms & Laundry 401-550- 01 (50.16) UNIFORMS & LAUNDRY 401-588- 02 529. 07 UNIFORMS & LAUNDRY 401-588- 02 (50.16) HECK GEN 68525 TOTAL 753.08 02/12/2019 GEN 68526* FIRST CHOICE FOOD & BEVERAGE BREAKROOM/RECOGNITION BANQUET 401-926- 08 85.50 02/12/2019 GEN 68527 GREAT RIVER ENERGY PURCHASED POWER 401-555- 02 834.00 02/12/2019 GEN 68532* UIS/SOURCECORP COLLECTION - MATERIALS 401-903- 06 201.49 02/12/2019 GEN 68533*4 WEST CENTRAL SANITATION INC GENERATOR 41 WATER & SEWER 401-547- 01 88.48 Waste Disposal 401-550- 01 142.85 UTILITY EXPENSES - WATER/WASTE 55/45 401-930- 08 215.86 HECK GEN 68533 TOTAL 447.19 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK Payee DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Description Account Dept Pag 15/26 Amount Fund: 1 ELECTRIC 02/14/2019 GEN 332(E) MISO SCHEDULE 26 401-565- 03 14,746.51 SCHEDULE 26A 401-565- 03 36,447.02 HECK GEN 332(E) TOTAL 51,193.53 02/14/2019 GEN 333(E) MISO Transmission Expense 401-565- 03 5,627.37 02/14/2019 GEN 334(E) MISO SCHEDULE 1 401-565- 03 4,145.26 SCHEDULE 2 401-565- 03 11,109.10 SCHEDULE 11 401-565- 03 512.26 HECK GEN 334(E) TOTAL 15,766.62 02/19/2019 GEN 339(E) MISO Deferred Energy Cost - Miso 174-000- 00 209,284.56 Deferred Energy Cost - Miso 174-000- 00 616.36 HECK GEN 339(E) TOTAL 209,900.92 02/21/2019 GEN 326(E)*4 BP CANANDA ENERGY SOLUTIONS GENERATOR 41 NATURAL GAS 401-547- 01 368.20 GENERATOR 41 NATURAL GAS 401-547- 01 2, 648. 96 Generator 41 Aux Boiler 401-547- 01 1,442.05 GENERATOR 43 NATURAL GAS 401-547- 01 28.32 GENERATOR 44 NATURAL GAS 401-547- 01 28. 32 GENERATOR 45 NATURAL GAS 401-547- 01 56.65 GENERATOR 48 NATURAL GAS 401-547- 01 99. 13 Generator 49 Natural Gas 401-547- 01 177.03 Utility Expenses - Water/Waste 401-930- 08 4,165.43 HECK GEN 326(E) TOTAL 9,014.09 02/21/2019 GEN 327(E)* MINNESOTA REVENUE State Sales Tax 242-000- 00 65,865.00 City Sales Tax 242-000- 00 4,742.00 HECK GEN 327(E) TOTAL 70,607.00 02/21/2019 GEN 328(E) MRES Purchased Power 401-555- 02 1,041,050.15 02/21/2019 GEN 329(E)* POINT & PAY collection - Materials 401-903- 06 2,518.92 02/22/2019 08:40 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES Pag 16/26 User: JMartig CHECK DATE FROM O1/24/2019 - 02/21/2019 DE: Hutchinson Utili Check Date Bank Check # Payee Description Account Dept Amount Fund: 1 ELECTRIC Total for fund 1 ELECTRIC 2,719,476.47 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Pag Dept 17/26 Amount Fund: 2 GAS O1/24/2019 GEN 68345* A R ENGH HEATHING AND AIR COND, Misc Other - Materials 401-935- 08 120.97 O1/24/2019 GEN 68346* AESP MIDWEST CENTER Dues/Membership Expense 401-930- 08 20.00 O1/24/2019 GEN 68350* AMERICAN PAYMENT CENTERS INC BOX RENTAL 401-903- 06 41.84 O1/24/2019 GEN 68351 ANDREA MITCHELL Cip - Residential 401-916- 07 50.00 O1/24/2019 GEN 68352 ARKEMA INC Odorant, SpotLeak 1007, 401-880- 04 2,278.13 Odorant 401-880- 04 168.01 Odorant, SpotLeak 1007, 401-880- 04 2,366.91 Odorant 401-880- 04 171.46 Odorant 401-880- 04 (23.21) HECK GEN 68352 TOTAL 4,961.30 O1/24/2019 GEN 68355*4 CINTAS CORPORATION 4470 UNIFORMS & LAUNDRY 401-880- 04 142.36 UNIFORMS & LAUNDRY 401-880- 04 140. 97 HECK GEN 68355 TOTAL 283.33 O1/24/2019 GEN 68356*4 CITY OF HUTCHINSON Utility Expenses - Water/Waste 401-930- 08 11.88 Utility Expenses - Water/Waste 401-930- 08 46.72 Utility Expenses - Water/Waste 401-930- 08 313.25 HECK GEN 68356 TOTAL 371.85 O1/24/2019 GEN 68357* CORRINE MCQUILLAN Cip - Residential 401-916- 07 400.00 O1/24/2019 GEN 68360* DRAIN PROS, INC Misc Other - Materials 401-935- 08 78.75 O1/24/2019 GEN 68363* FIRST CHOICE FOOD & BEVERAGE BREAKROOM/RECOGNITION BANQUET 401-926- 08 38.00 O1/24/2019 GEN 68366*4 GOPHER STATE ONE -CALL INC MATERIALS 401-874- 04 16.68 MATERIALS 401-856- 05 16.66 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Pag Dept 18/26 Amount Fund: 2 GAS HECK GEN 68366 TOTAL 33.34 O1/24/2019 GEN 68367* GOVDEALS Gain On Disposal - Gas 421-000- 00 436.87 O1/24/2019 GEN 683694 GROEBNER & ASSOCIATES INC TEE, TAPPING, ASBLY, 2" X 3/4" IPS MDPE 154-000- 00 534.76 GAMC07510501, Vice -Grip Clamp, 401-874- 04 110.79 HECK GEN 68369 TOTAL 645.55 O1/24/2019 GEN 68371*4 HILLYARD/HUTCHINSON Misc Other - Materials 401-935- 08 121.71 O1/24/2019 GEN 68373* HUTCHINSON LEADER CIP - MARKETING 401-916- 07 14.75 O1/24/2019 GEN 68374* HUTCHINSON PUBLIC SCHOOLS Cip- Commercial 401-916- 07 900.00 O1/24/2019 GEN 68375* INNOVATIVE OFFICE SOLUTIONS OFFICE SUPPLIES 401-921- 08 39.38 OFFICE SUPPLIES 401-921- 08 100.23 OFFICE SUPPLIES 401-921- 08 7.92 HECK GEN 68375 TOTAL 147.53 O1/24/2019 GEN 68379 LORETTA CHRISTENSON Cip - Residential 401-916- 07 400.00 O1/24/2019 GEN 68381* MARY JO BROMLEY Cip - Residential 401-916- 07 725.00 O1/24/2019 GEN 68382 MATHESON TRI-GAS INC Materials 401-856- 05 87.28 O1/24/2019 GEN 683834 MCLEOD COOPERATVIE POWER ASSN MISC EXPENSE -GAS LINE PUMP 401-880- 04 0.99 UTILITIES (ELECTRIC, SATELLITE -PIPELINE 401-856- 05 39.36 HECK GEN 68383 TOTAL 40.35 O1/24/2019 GEN 68384 MISSOURI RIVER ENERGY SERVICES Cip - Transfer To Assets 401-916- 07 213.75 O1/24/2019 GEN 68385* MN MUNICIPAL UTILITIES ASSOCIATION MISC SERVICES-QTR SAFETY/MGMT 250 401-923- 08 1,587.50 DUES/MEMBERSHIP EXPENSE-QTR ELEC 401-930- 08 696.00 HECK GEN 68385 TOTAL 2,283.50 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Description Fund: 2 GAS O1/24/2019 GEN 68386 MRC GLOBAL O1/24/2019 GEN 68387 NELSON TECHNOLOGIES INC O1/24/2019 GEN 68390* PTM DOCUMENT SYSTEMS O1/24/2019 GEN 68394* SCOTT RENNING O1/24/2019 GEN 68395* SHRED RIGHT O1/24/2019 GEN 68396 SPRINT O1/24/2019 GEN 68398* TAMMY LINDAHL O1/24/2019 GEN 68401* UIS/SOURCECORP O1/24/2019 GEN 68402 VERIZON WIRELESS O1/24/2019 GEN 68404* WARRIOR MFG, LLC O1/24/2019 GEN 68406*4 WEST CENTRAL SANITATION INC O1/25/2019 GEN 322(E)*4 BP CANANDA ENERGY SOLUTIONS Account Dept Pag 19/26 Amount 8" ID Style 220 Reinforcing Sleeve, 402-892- 04 8,403.76 BelGAS IN 655-723-005, 401-874- 04 600.00 BelGAS IN 655-723-005, 401-874- 04 52.56 BelGAS IN 688-053-001, 3/16" Orifice 401-874- 04 140.00 BelGAS IN 688-053-001, 3/16" Orifice 401-874- 04 12.27 BelGAS IN 688-053-002, 1/4" Orifice 401-874- 04 140.00 BelGAS IN 688-053-002, 1/4" Orifice 401-874- 04 12.27 BelGAS IN 688-053-003, 5/16" Orifice 401-874- 04 140.00 BelGAS IN 688-053-003, 5/16" Orifice 401-874- 04 12.27 HECK GEN 68387 TOTAL 1,109.37 OFFICE SUPPLIES 401-921- 08 26.88 Cip - Residential 401-916- 07 75.00 OFFICE SUPPLIES -SHREDDING SERVICES 401-921- 08 4.16 Utilities (Electric, Satellite 401-856- 05 141.52 Cip - Residential 401-916- 07 400.00 COLLECTION - MATERIALS 401-903- 06 333.94 COLLECTION - MATERIALS 401-903- 06 1,192.24 HECK GEN 68401 TOTAL 1,526.18 UTILITIES (ELECTRIC, SATELLITE-SCADA 401-856- 05 117.08 Cip- Commercial 401-916- 07 3,931.20 UTILITY EXPENSES - WATER/WASTE 45/55 401-930- 08 177.12 Gas For Retail 401-807- 04 526,965.17 Contract Gas For Retail 401-807- 04 323,150.41 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee Fund: 2 GAS CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Description O1/25/2019 GEN 323(E)14 BP CANANDA ENERGY SOLUTIONS 02/01/2019 GEN 68422* ALAN NYMAN 02/01/2019 GEN 68423* AMANDA GASSLER 02/01/2019 GEN 68424* ANDY J CARTER 02/01/2019 GEN 68425* ARTURO ESTRADA GUILLEN 02/01/2019 GEN 68426 B & C PLUMBING AND HEATING 02/01/2019 GEN 68428* BORDER STATES ELECTRIC SUPPLY 02/01/2019 GEN 68429* BRAD MELLIES 02/01/2019 GEN 68430 BRENDA BECKMAN 02/01/2019 GEN 68431* BRETT BRANDVOLD OR JUSTIN 02/01/2019 GEN 68433* CHERYL MASON 02/01/2019 GEN 68434* CHET WILBERG Account Dept Pag 20/26 Amount Contract Gas For Retail 401-807- 04 42,280.84 Contract Gas For Retail 401-807- 04 3,861.80 Contract Gas For Retail 401-807- 04 15,312.02 Utility Expenses - Water/Waste 401-930- 08 2,851.08 HECK GEN 322(E) TOTAL 914,421.32 Gas For Retail 401-807- 04 1,386.60 Cip - Residential 401-916- 07 400.00 DEP REFUND/APPLIED 235-000- 00 28.00 DEP REFUND/APPLIED 235-000- 00 70.00 DEP REFUND/APPLIED 235-000- 00 70.00 Materials 402-892- 04 150.00 Materials 402-892- 04 90.00 HECK GEN 68426 TOTAL 240.00 NIPPLE, 1/2" X 3 1/2", BM, STD, SMLS, 154-000- 00 4.08 Cip - Residential 401-916- 07 400.00 Cip - Residential 401-916- 07 25.00 DEP REFUND/APPLIED 235-000- 00 21.00 DEP REFUND/APPLIED 235-000- 00 63.00 Cip - Residential 401-916- 07 500.00 02/22/2019 08:40 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES User: JMartig CHECK DATE FROM O1/24/2019 - 02/21/2019 DE: Hutchinson Utili Check Date Bank Check # Payee Description Account Dept Fund: 2 GAS 02/01/2019 GEN 68435* CHEYANNE TIDRICK OR WARREN BERG DEP REFUND/APPLIED 235-000- 00 02/01/2019 GEN 68436*4 CINTAS CORPORATION 4470 UNIFORMS & LAUNDRY 401-880- 04 UNIFORMS & LAUNDRY 401-880- 04 HECK GEN 68436 TOTAL 02/01/2019 GEN 68438 CRYSTEEL TRUCK EQUIPMENT Vehicles - Material 402-895- 04 02/01/2019 GEN 68439* DANIEL FISHER OR TOSHIA FISHER DEP REFUND/APPLIED 235-000- 00 02/01/2019 GEN 68440 DAVE FRENTZEL Cip - Residential 401-916- 07 02/01/2019 GEN 68441* DAVID RADUNZ Cip - Residential 401-916- 07 02/01/2019 GEN 68442 DONNA OLSEN Cip - Residential 401-916- 07 02/01/2019 GEN 68443* DRAIN PROS, INC Misc Other - Materials 401-935- 08 02/01/2019 GEN 68444* FIRST CHOICE FOOD & BEVERAGE BREAKROOM/RECOGNITION BANQUET 401-926- 08 02/01/2019 GEN 68445 GROEBNER & ASSOCIATES INC 20LT Dust Caps for meter bars # Red Cap 401-874- 04 20LT Dust Caps for meter bars # Red Cap 401-874- 04 HECK GEN 68445 TOTAL 02/01/2019 GEN 68446* GUARDIAN DENTAL INSURANCE-20o GAS 242-000- 00 02/01/2019 GEN 68448* HUTCHFIELD SERVICES INC MISC OTHER - MATERIALS 401-935- 08 02/01/2019 GEN 68450* JANETT HUERTA OR CHRISTIAN DEP REFUND/APPLIED 235-000- 00 02/01/2019 GEN 68451* JOE MARTIN DEP REFUND/APPLIED 235-000- 00 02/01/2019 GEN 68452* KIM SEEMANN OR TROY SEEMAN DEP REFUND/APPLIED 235-000- 00 Pag 21/26 Amount 66.50 142.36 154.07 296.43 224.44 101.50 325.00 400.00 25.00 96.75 61.00 108.50 956.37 910.41 105.00 31.50 157.50 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Description Fund: 2 GAS 02/01/2019 GEN 68453* KRISTEN HAUGLAND 02/01/2019 GEN 68454* KYLE JENSEN OR MAX WODARCZYK 02/01/2019 GEN 68455* KYLIE TOMENES 02/01/2019 GEN 68456 L & P SUPPLY COMPANY 02/01/2019 GEN 68457* MARCO TECHNOLOGIES, LLC 02/01/2019 GEN 68458* MEDICA 02/01/2019 GEN 68459*4 NORTHERN STATES SUPPLY INC 02/01/2019 GEN 68461* RELIANCE STANDARD LIFE -LIFE 02/01/2019 GEN 68462*4 RUNNING'S SUPPLY INC 02/01/2019 GEN 68463* SABRINA GROFF 02/01/2019 GEN 68464* SNG NHUT LY 02/01/2019 GEN 68465* STAN SCIESZKA 02/01/2019 GEN 68467 TERESA AMBERG 02/01/2019 GEN 68469* VIVIAN ANDERSON Account Dept Pag 22/26 Amount DEP REFUND/APPLIED 235-000- 00 70.00 DEP REFUND/APPLIED 235-000- 00 42.00 DEP REFUND/APPLIED 235-000- 00 56.00 Power Equipment - Materials 402-895- 04 33.24 OFFICE SUPPLIES 401-921- 08 107.74 HEALTH INSURANCE 15% GAS 242-000- 00 9, 830.61 Comb. Blade, 14"x.125"xl" PIT-PIDTSC14P 401-874- 04 164.99 LTD INSURANCE-20o GAS 242-000- 00 344.38 LIFE INSURANCE-20o GAS 242-000- 00 192.30 HECK GEN 68461 TOTAL 536.68 Materials 401-874- 04 15.97 Other Equipment - Materials 402-895- 04 47.67 Other Equipment - Materials 402-895- 04 70.35 HECK GEN 68462 TOTAL 133.99 DEP REFUND/APPLIED 235-000- 00 131.25 DEP REFUND/APPLIED 235-000- 00 19.25 Cip - Residential 401-916- 07 400.00 Cip - Residential 401-916- 07 325.00 DEP REFUND/APPLIED 235-000- 00 80.50 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Pag Dept 23/26 Amount Fund: 2 GAS 02/01/2019 GEN 68471* WILLARD EXSTED DEP REFUND/APPLIED 235-000- 00 285.25 02/07/2019 GEN 68474*4 ACE HARDWARE Materials 401-874- 04 83.08 02/07/2019 GEN 68478* BIRCHDALE FIRE & SAFETY LLP GROUNDS - OUTSIDE SERVICES 401-935- 08 28.86 02/07/2019 GEN 68479*4 BORDER STATES ELECTRIC SUPPLY UNION, BM, CLASS 150, 1/2", FEMALE THRD 154-000- 00 11.74 NIPPLE, 1/2" X 2", BM, STD, SMLS, TEE 154-000- 00 4.39 HECK GEN 68479 TOTAL 16.13 02/07/2019 GEN 68481 CENTURYLINK Utilities (Electric, Satellite 401-856- 05 55.00 02/07/2019 GEN 68482*4 CITY OF HUTCHINSON VEHICLE/EQUIPMENT FUEL -GAS 401-880- 04 881.09 Vehicles/Equipment Fuel 401-935- 08 90.62 HECK GEN 68482 TOTAL 971.71 02/07/2019 GEN 68483 DEPT OF PUBLIC SAFETY -PIPELINE REGULATORY EXPENSES 401-928- 08 377.71 REGULATORY EXPENSES 401-928- 08 135.13 HECK GEN 68483 TOTAL 512.84 02/07/2019 GEN 68485 EMBROIDERY PLUS Uniforms & Laundry 401-880- 04 32.06 02/07/2019 GEN 68486 ENERGY ECONOMICS Crank Frame Assy. 2ft reg. 425276GI25 401-874- 04 334.27 02/07/2019 GEN 68488*4 GOPHER STATE ONE -CALL INC MATERIALS 401-874- 04 18.22 MATERIALS 401-856- 05 6.75 HECK GEN 68488 TOTAL 24.97 02/07/2019 GEN 684894 GROEBNER & ASSOCIATES INC TEE, TAPPING, ASBLY, 2" X 3/4" IPS MDPE 154-000- 00 534.34 TEE, TAPPING, ASBLY, 4" X 3/4" IPS MDPE 154-000- 00 574. 97 Sensus IN 001-41-164-02, 401-874- 04 232.70 Sensus IN 001-41-164-02, 401-874- 04 26.11 HECK GEN 68489 TOTAL 1,368.12 02/22/2019 08:40 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES User: JMartig CHECK DATE FROM O1/24/2019 - 02/21/2019 DE: Hutchinson Utili Check Date Bank Check # Payee Description Account Dept Fund: 2 GAS 02/07/2019 GEN 68491 HUGHES NETWORK SYSTEMS UTILITIES -NEW ULM COMMUNICATIONS 401-856- 05 02/07/2019 GEN 68493* HUTCHINSON LEADER CIP - MARKETING 401-916- 07 02/07/2019 GEN 68494*4 HUTCHINSON WHOLESALE SUPPLY CO Power Equipment - Materials 402-895- 04 Other Equipment - Materials 402-895- 04 Misc Other - Materials -null I— FPAQA TnT➢T. 401-935- 08 02/07/2019 GEN 68503* MN DEPT OF LABOR AND INDUSTRY 02/07/2019 GEN 68504* MN NCPERS 02/07/2019 GEN 68506 NORTHERN BORDER PIPELINE CO 02/07/2019 GEN 68507* NUVERA 02/07/2019 GEN 68508*4 O'REILLY AUTOMOTIVE INC 02/07/2019 GEN 68509*4 OXYGEN SERVICE COMPANY INC 02/07/2019 GEN 68510* PREMIUM WATERS INC 02/07/2019 GEN 68513* REZA NASSIRZADEH 02/07/2019 GEN 68515* UNITED PARCEL SERVICE 02/07/2019 GEN 68516* VAN IWAARDEN ASSOCIATES 02/07/2019 GEN 68517* VANCE LAMBERTSON 02/07/2019 GEN 68518* VERIZON WIRELESS Grounds - Outside Services 401-935- 08 LIFE INSURANCE-PERA LIFE 242-000- 00 LINE - OUTSIDE SERVICES -INTERCONNECT 401-856- 05 TELEPHONE 401-921- 08 Vehicles - Material 402-895- 04 Materials 401-874- 04 OFFICE SUPPLIES -BOTTLED WATER 401-921- 08 Cip - Residential 401-916- 07 MAIL SERVICES - UPS, FEDEX 401-921- 08 Misc Services 401-923- 08 Cip - Residential 401-916- 07 TELEPHONE 401-921- 08 Pag 24/26 Amount 106.94 100.00 12.17 133.23 3.84 149.24 4.50 16.00 2,000.00 626.64 23.07 83.88 6.97 400.00 43.50 540.00 400.00 398.34 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Description Fund: 2 GAS 02/11/2019 GEN 330(E)* CITIZENS BANK 02/11/2019 GEN 331(E)* TASC 02/12/2019 GEN 325(E)*4 VISA 02/12/2019 GEN 68520* BORDER STATES ELECTRIC SUPPLY 02/12/2019 GEN 68521 BROWN COUNTY RURAL ELECTRIC 02/12/2019 GEN 68522 BRYCE RUSCH 02/12/2019 GEN 68523* CARD SERVICES 02/12/2019 GEN 68525*4 CINTAS CORPORATION 4470 02/12/2019 GEN 68526* FIRST CHOICE FOOD & BEVERAGE 02/12/2019 GEN 68528 JAY MALONE MOTORS 02/12/2019 GEN 685294 MCLEOD COOPERATVIE POWER ASSN Account Dept Office Supplies 401-921- 08 Prepaid HRA 174-000- 00 TRAINING - EXPENSE-NACE TRAINING X3 401-870- 04 MATERIALS -THERMOCOUPLE 401-874- 04 MATERIALS -TOOL BX/HOLE SAW 401-874- 04 OTHER EQUIPMENT - MATERIALS -OXYGEN 402-895- 04 OTHER EQPT-COUP REPAIR KIT -USE TX 5.44 402-895- 04 LINE - AM INOVATIONS-REMOTE MONITORING 401-856- 05 Misc Other - Materials 401-935- 08 HECK GEN 325(E) TOTAL NIPPLE, 1/2" X 5 1/2", BM, STD, SMLS, 154-000- 00 Utilities (Electric, Satellite 401-856- 05 Training - Expense 401-870- 04 BREAKROOM/RECOGNITION BANQUET 401-926- 08 UNIFORMS & LAUNDRY 401-880- 04 UNIFORMS & LAUNDRY 401-880- 04 HECK GEN 68525 TOTAL BREAKROOM/RECOGNITION BANQUET 401-926- 08 Vehicles - Material 402-895- 04 MISC EXPENSE -GAS LINE PUMP 401-880- 04 UTILITIES (ELECTRIC, SATELLITE-MCLEOD 401-856- 05 UTILITIES (ELECTRIC, SATELLITE -PIPELINE 401-856- 05 HECK GEN 68529 TOTAL Pag 25/26 Amount 02/22/2019 08:40 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM O1/24/2019 - 02/21/2019 Payee Description Account Dept Pag 26/26 Amount Fund: 2 GAS 02/12/2019 GEN 685304 RYAN ELLENSON Training - Expense 401-870- 04 246.75 Materials 401-856- 05 26.91 Public Awareness - Material 401-856- 05 136.88 Public Awareness - Material 401-856- 05 139.19 Public Awareness - Material 401-856- 05 134.87 HECK GEN 68530 TOTAL 684.60 02/12/2019 GEN 68531 SWAGELOK MINNESOTA CONNECTOR, SST, SWAGELOK SS 600-7-4 154-000- 00 352.05 02/12/2019 GEN 68532* UIS/SOURCECORP COLLECTION - MATERIALS 401-903- 06 164.85 02/12/2019 GEN 68533*4 WEST CENTRAL SANITATION INC UTILITY EXPENSES - WATER/WASTE 45/55 401-930- 08 176.61 02/21/2019 GEN 326(E)*4 BP CANANDA ENERGY SOLUTIONS Gas For Retail 401-807- 04 1, 386.60 Gas For Retail 401-807- 04 648,683.82 Contract Gas For Retail 401-807- 04 315,162.67 Contract Gas For Retail 401-807- 04 47,522.11 Contract Gas For Retail 401-807- 04 1,034.94 Contract Gas For Retail 401-807- 04 21,992.33 Utility Expenses - Water/Waste 401-930- 08 3,944.33 HECK GEN 326(E) TOTAL 1,039,726.80 02/21/2019 GEN 327(E)* MINNESOTA REVENUE State Sales Tax 242-000- 00 20, 187.00 City Sales Tax 242-000- 00 1,424.00 HECK GEN 327(E) TOTAL 21,611.00 02/21/2019 GEN 329(E)* POINT & PAY METER READING - MATERIALS 401-903- 06 2,060. 94 Total for fund 2 GAS 2,038,744.10 TOTAL - ALL FUNDS 4,758,220.57 '*'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE FUND '#'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE DEPARTMENT HUTCHINSON UTILITIES COMMISSION COMBINED DIVISIONS FINANCIAL REPORT FOR JANUARY, 2019 2019 2018 Di %Chng 2019 2018 Di %Chng Full YrBud %of Bud Combined Division Customer Revenue $ 3,892,245 $ 3,996,316 $ (104,071) (2.6%) $ 3,892,245 $ 3,996,316 $ (104,071) (2.6%) $ 36,285,018 10.7% Sales for Resale $ 232,083 $ 338,331 $ (106,248) (31.4%) $ 232,083 $ 338,331 $ (106,248) (31.4%) $ 2,951,500 7.9% NU Transportation $ 82,475 $ 70,844 $ 11,631 16.4% $ 82,475 $ 70,844 $ 11,631 16.4% $ 885,452 9.3% Electric Division Transfer $ 54,982 $ 54,697 $ 285 0.5% $ 54,982 $ 54,697 $ 285 0.5% $ 659,783 8.3% Other Revenues $ 44,316 $ 45,456 $ (1,140) (2.5%) $ 44,316 $ 45,456 $ (1,140) (2.5%) $ 490,208 9.0% Interest Income $ 41,687 $ 27,293 $ 14,394 52.7% $ 41,687 $ 27,293 $ 14,394 52.7% $ 283,456 14.7% TOTAL REVENUES $ 4,347,787 $ 4,532,937 $ (185,149) (4.1%) $ 4,347,787 $ 4,532,937 $ (185,149) (4.1%) $ 41,555,417 10.5% Salaries & Benefits $ 542,799 $ 550,210 $ (7,411) (1.35%) $ 542,799 $ 550,210 $ (7,411) (1.3%) $ 6,252,888 8.7% Purchased Commodities $ 2,375,583 $ 2,445,828 $ (70,245) (2.9%) $ 2,375,583 $ 2,445,828 $ (70,245) (2.9%) $ 19,155,179 12.4% Transmission $ 184,234 $ 189,342 $ (5,108) (2.7%) $ 184,234 $ 189,342 $ (5,108) (2.7%) $ 3,380,000 5.5% Generator Fuel/Chem. $ 6,884 $ 113,487 $ (106,603) (93.9%) $ 6,884 $ 113,487 $ (106,603) (93.9%) $ 1,139,850 0.6% Depreciation $ 327,083 $ 325,667 $ 1,417 0.4% $ 327,083 $ 325,667 $ 1,417 0.4% $ 3,925,000 8.3% Transfers (Elect./City) $ 188,434 $ 158,986 $ 29,448 18.5% $ 188,434 $ 158,986 $ 29,448 18.5% $ 2,261,207 8.3% Operating Expense $ 273,916 $ 193,307 $ 80,609 41.7% $ 273,916 $ 193,307 $ 80,609 41.7% $ 3,215,236 8.5% Debt Interest $ 97,334 $ 103,551 $ (6,218) (6.0%) $ 97,334 $ 103,551 $ (6,218) jLg%j $ 1,168,007 8.3% TOTAL EXPENSES $ 3,996,267 $ 4,080,378 $ (84,111) (2.1%) $ 3,996,267 $ 4,080,378 $ (84,111) (2.1%) $ 40,497,367 9.9% NET PROFIT/(LOSS) $ 351,521 $ 452,559 $ (101,039) (22.3%)l 351,521 $ 452,559 $ (101,039) (22.3%) $ 1,058,050 33.2% January January YTD YTD 2019 2018 Change 2019 2018 Change Gross Margin % 34.0% 33.5% 0.5% 34.0% 33.5% 0.5% Operating Income Per Revenue $ (%) 8.9% 11.3% -2.3% 8.9% 11.3% -2.3% Net Income Per Revenue $ (%): 8.1% 10.0% -1.9% 8.1% 10.0% -1.9% 2019 HUC Budget Target 4.2% 2.5% HUTCHINSON UTILITIES COMMISSION ELECTRIC DIVISION FINANCIAL REPORT FOR JANUARY, 2019 2019 2018 pi . Electric Division Customer Revenue $ 2,132,563 $ 2,131,094 $ 1,469 Sales for Resale $ 232,083 $ 338,331 $ (106,248) Other Revenues $ 20,628 $ 16,815 $ 3,813 Interest Income $ 22,620 $ 15,041 $ 7,579 TOTAL REVENUES $ 2,407,894 $ 2,501,280 $ (93,387) Chng 2019 2018 Pi . 0.1% $ 2,132,563 $ 2,131,094 $ 1,469 (31.4%) $ 232,083 $ 338,331 $ (106,248) 22.7% $ 20,628 $ 16,815 $ 3,813 50.4% $ 22,620 $ 15,041 $ 7,579 (3.7%)l $ 2,407,894 $ 2,501,280 $ (93,387) Chng 8.33% of Year Full Yr Bud $ 26,118,530 Camp.: % of Bud 8.2% 0.1% (31.4%) $ 2,951,500 7.9% 22.79/c $ 203500 10.1% 50.4% $ 158:456 14.3% (3.7%) $ 29,431,986 8.2% Salaries & Benefits $ 411,971 $ 430,076 $ (18,106) (4.2%) $ 411,971 $ 430,076 $ (18,106) (4.2%) $ 4,541,091 9.1% Purchased Power $ 1,302,737 $ 1,372,360 $ (69,623) (5.1%) $ 1,302,737 $ 1,372,360 $ (69,623) (5.1%) $ 13,640,000 9.6% Transmission $ 184,234 $ 189,342 $ (5,108) (2.7%) $ 184,234 $ 189,342 $ (5,108) (2.7%) $ 3,380,000 5.5% Generator Fuel/Chem. $ 6,884 $ 113,487 $ (106,603) (93.9%) $ 6,884 $ 113,487 $ (106,603) (93.9%) $ 1,139,850 0.6% Depreciation $ 241,667 $ 241,667 $ - 0.0% $ 241,667 $ 241,667 $ - 0.0% $ 2,900,000 8.3% Transfers (Elect./City) $ 147,172 $ 128,224 $ 18,947 14.8% $ 147,172 $ 128,224 $ 18,947 14.8% $ 1,766,062 8.3% Operating Expense $ 200,079 $ 125,421 $ 74,658 59.5% $ 200,079 $ 125,421 $ 74,658 59.5% $ 2,173,291 9.2% Debt Interest $ 46,555 $ 47,376 $ (822) (1.7%) $ 46,555 $ 47,376 $ (822) 1.7% $ 558,657 8.3% TOTAL EXPENSES $ 2,541,297 $ 2,647,954 $ (106,657) (4.0%) $ 2,541,297 $ 2,647,954 $ (106,657) (4.0%) $ 30,098,951 8.4% NET PROFIT/(LOSS) $ (133,403) $ (146,673) $ 13,270 (9.0%) $ (133,403) $ (146,673) $ 13,270 (9.0%) $ (666,965) 20.0% 2019 2018 Di . %Chng 2019 2018 Di . %Chna Full YrBud %of Bud Electric Division Residential 4,452,209 4,258,964 193,245 4.54% 4,452,209 4,258,964 193,245 4.54% 50,327,925 8.8% All Electric 388,529 358,586 29,943 8.35% 388,529 358,586 29,943 8.35% 2,504,213 15.5% Small General 1,736,677 1,628,145 108,532 6.67% 1,736,677 1,628,145 108,532 6.67% 17,687,385 9.8% Large General 6,772,660 6,463,380 309,280 4.79% 6,772,660 6,463,380 309,280 4.79% 77,713,164 8.7% Industrial 9,656,000 10,406,000 (750,000) (7.21%) 9,656,000 10,406,000 (750,000) (7.21%) 135,502,800 7.1% Total KWH Sold 23,006,075 23,115,075 (109,000) (0.47%)l 23,006,075 23,115,075 (109,000) (0.47%)l 283,735,487 8.1% January January YTD YTD 2019 HUC 2019 2018 Change 2019 2018 Change Budget Target Gross Margin % 26.7% 23.5% 3.2% 26.7% 23.5% 3.2% 25.3% Operating Income Per Revenue $ (%) -4.9% -4.6% -0.2% -4.9% -4.6% -0.2% -0.9% 0%-5% Net Income Per Revenue $ (%): -5.5% -5.9% 0.3% -5.5% -5.9% 0.3% -2.3% 0%-5% Customer Revenue per KWH: $0.0927 $0.0922 $0.0005 $0.0927 $0.0922 $0.0005 $0.0915 Total Power Supply Exp. per KWH: $0.0758 $0.0823 -$0.0065 $0.0758 $0.0823 -$0.0065 $0.0771 Electric Divison Net Loss decreased by $13,270 mostly due to lower purchased power as well as fuel to generate to go along with decreased revenue. A portion of system control labor is now being picked up by the natural gas division as well. Sales for Resale of $232,083 consisted of $427 in market sales, $36,400 in the monthly tolling fee from Transalta, $79,256 in Transalta energy sales, and $116,000 in capacity sales to SMMPA. January 2018 Sales for Resale of $338,331 consisted of $17,649 in market sales, $35,600 in monthly tolling fees from Transalta, $189,082 in Transalta energy sales, and $96,000 in capacity sales to SMMPA. January 2017 Sales for Resale of $179,332 consisted of $13,242 in market sales, $34,400 in Transalta tolling fees, $65,190 in Transalta energy sales, and capacity sales to SMMPA for $66,500. Overall Purchased Power decreased by $69,623. MRES purchases decreased by $33,284 and market purchases/MISO costs decreased by $36,339. January power cost adjustment was $.00869/kwhr bringing in an additional $200,493 in revenue for the month. Last year's power cost adjustment for January 2018 generated $193,936 in additional revenue for the month. HUTCHINSON UTILITIES COMMISSION GAS DIVISION FINANCIAL REPORT FOR JANUARY, 2019 2019 2018 Di %Chng 2019 2018 Di %Chng Full YrBud %of Bud Gas Division Customer Revenue $ 1,759,682 $ 1,865,222 $ (105,540) (5.7%) $ 1,759,682 $ 1,865,222 $ (105,540) (5.7%) $ 10,166,488 17.3% Transportation $ 82,475 $ 70,844 $ 11,631 16.4% $ 82,475 $ 70,844 $ 11,631 16.4% $ 885,452 9.3% Electric Div. Transfer $ 54,982 $ 54,697 $ 285 0.5% $ 54,982 $ 54,697 $ 285 0.5% $ 659,783 8.3% Other Revenues $ 23,688 $ 28,641 $ (4,953) (17.3%) $ 23,688 $ 28,641 $ (4,953) (17.3%) $ 286,708 8.3% Interest Income $ 19,067 $ 12,253 $ 6,814 55.6% $ 19,067 $ 12,253 $ 6,814 55.6% $ 125,000 15.3% TOTAL REVENUES $ 1,939,894 $ 2,031,656 $ (91,763) (4.5%) $ 1,939,894 $ 2,031,656 $ (91,763) (4.5%) $ 12,123,431 16.0% Salaries & Benefits $ 130,829 $ 120,134 $ 10,695 8.9% $ 130,829 $ 120,134 $ 10,695 8.9% $ 1,711,797 7.6% Purchased Gas $ 1,072,846 $ 1,073,468 $ (622) (0.1%) $ 1,072,846 $ 1,073,468 $ (622) (0.1%) $ 5,515,179 19.5% Operating Expense $ 73,837 $ 67,885 $ 5,952 8.8% $ 73,837 $ 67,885 $ 5,952 8.8% $ 1,041,945 7.1% Depreciation $ 85,417 $ 84,000 $ 1,417 1.7% $ 85,417 $ 84,000 $ 1,417 1.7% $ 1,025,000 8.3% Transfers (City) $ 41,262 $ 30,762 $ 10,500 34.1% $ 41,262 $ 30,762 $ 10,500 34.1% $ 495,145 8.3% Debt Interest $ 50,779 $ 56,175 $ (5,396) 0.0% $ 50,779 $ 56,175 $ (5,396) ja.6% $ 609,350 8.3% TOTAL EXPENSES $ 1,454,970 $ 1,432,424 $ 22,546 1.6% $ 1,454,970 $ 1,432,424 $ 22,546 1.6% $ 10,398,416 14.0% NET PROFIT/(LOSS) $ 484,924 $ 599,232 $ (114,308) (19.1%)l 484,924 $ 599,232 $ (114,308) (19.1%) $ 1,725,015 28.1% 2019 2018 Di %Chng 2019 2018 Di %Chng Full YrBud %of Bud Gas Division Residential 86,651,905 81,792,711 4,859,194 5.94% 86,651,905 81,792,711 4,859,194 5.94% 421,716,000 20.5% Commercial 59,594,298 61,285,320 (1,691,022) (2.76%) 59,594,298 61,285,320 (1,691,022) (2.76%) 330,746,000 18.0% Industrial 107,745,048 108,615,282 (870,234) (0.80%) 107,745,048 108,615,282 (870,234) (0.80%) 822,478,000 13.1% Total CF Sold 253,991,251 251,693,313 2,297,938 0.91%1 253,991,251 251,693,313 2,297,938 0.91%1 1,574,940,000 16.1% January January YTD YTD 2019 HUC 2019 2018 Change 2019 2018 Change Budget Target Gross Margin % 43.1% 45.9% -2.8% 43.1% 45.9% -2.8% 51.5% Operating Income Per Revenue $ (%) 26.2% 31.1% -4.9% 26.2% 31.1% -4.9% 16.9% Net Income Per Revenue $ (%): 25.6% 30.1% -4.5% 25.6% 30.1% -4.5% 14.7% Contracted Customer Rev. per CF: $0.0044 $0.0042 $0.0002 $0.0044 $0.0042 $0.0002 $0.0035 Customer Revenue per CF: $0.0088 $0.0098 -$0.0010 $0.0088 $0.0098 -$0.0010 $0.0096 Total Power Supply Exp. per CF: $0.0043 $0.0043 ($0.0000) $0.0043 $0.0043 ($0.0000) $0.0036 $0.0036 Natural Gas net income decreased by $114,308. This is mostly due to the credit on customer bills that was absent in 2018. Other expense increases include salaries and benefits due to a portion of system control now being apportioned to the natural gas division and PILOT also saw an increase from last year. January's fuel cost credit adjustment was $.63288/MCF totalling $94,996 for the month. There was no credit in January 2018 due to building the rate stabilization fund back up after the gas price spike in December 2017. Current Assets UnrestrictedlUndesignated Cash Cash Petty Cash Designated Cash Capital Expenditures - Five Yr. CIP Payment in Lieu of Taxes Rate Stabilization - Electric Rate Stabilization - Gas Catastrophic Funds Restricted Cash Bond Interest Payment 2017 Bond Interest Payment 2012 Debt Service Reserve Funds Total Current Assets Receivables Accounts (net of uncollectible allowances) Interest Total Receivables Other Assets Inventory Prepaid Expenses Sales Tax Receivable Deferred Outflows - Electric Deferred Outflows - Gas Total Other Assets Total Current Assets Capital Assets Land & Land Rights Depreciable Capital Assets Accumulated Depreciation Construction - Work in Progress Total Net Capital Assets HUTCHINSON UTILITIES COMMISSION BALANCE SHEET - CONSOLIDATED JANUARY 1, 2019 Electric Gas Total Division Division 2019 9,042,316.80 8,274,574.58 17,316,891.38 680.00 170.00 850.00 2,750,000.00 700,000.00 3,450,000.00 1,106,279.00 495,145.00 1,601,424.00 372,736.68 - 372,736.68 - 651,306.61 651,306.61 400,000.00 100,000.00 500,000.00 Total Net Change 2018 Total (YTD) 25,832,308.30 (8,515,416.92) 850.00 - 3,450,000.00 1,251,469.00 349,955.00 314, 539.41 58,197.27 337, 345.81 313, 960.80 500,000.00 - 697,275.97 - 697,275.97 740,329.14 (43,053.17) - 328,987.49 328,987.49 328,183.30 804.19 522,335.64 2,188,694.02 2,711,029.66 2,711,029.66 - 14,891,624.09 12,738,877.70 27,630,501.79 35,466,054.62 (7,835,552.83) 2,236,537.52 1,895,615.16 4,132,152.68 4,271,492.45 (139,339.77) 23,632.29 23,632.29 47,264.58 38,078.98 9,185.60 2,260,169.81 1,919,247.45 4,179,417.26 4,309,571.43 (130,154.17) 1,217,773.16 468,274.04 1,686,047.20 1,556,337.11 129,710.09 (813.38) 40,310.25 39,496.87 49,322.35 (9,825.48) 33,624.73 - 33,624.73 35,108.12 (1,483.39) 752,887.00 - 752,887.00 752,887.00 - - 250,962.00 250,962.00 250,962.00 - 2,003,471.51 759,546.29 2,763,017.80 2,644,616.58 118,401.22 19,155,265.41 15,417,671.44 690,368.40 3,899,918.60 90,190,915.77 41,681,696.20 (55,412,981.97) (16,171,801.87) 13,016,479.15 2,100.13 48,484,781.35 29,411,913.06 34,572,936.85 42,420,242.63 (7,847,305.78) 4,590,287.00 4,590,287.00 - 131,872,611.97 130,892,818.28 979,793.69 (71,584,783.84) (67,861,245.20) (3,723,538.64) 13,018,579.28 3,523,410.80 9,495,168.48 77,896,694.41 71,145,270.88 6,751,423.53 Total Assets 67,640,046.76 44,829,584.50 112,469,631.26 113,565,513.51 (1,095,882.25) HUTCHINSON UTILITIES COMMISSION BALANCE SHEET - CONSOLIDATED JANUARY 1, 2019 Electric Gas Total Total Net Change Division Division 2019 2018 Total (YTD) Current Liabilities Current Portion of Long-term Debt Bonds Payable - 1,295,000.00 1,295,000.00 1,220,000.00 75,000.00 Bond Premium - 185,608.32 185,608.32 185,608.32 - Accounts Payable 2,156,625.44 1,295,940.81 3,452,566.25 6,046,511.41 (2,593,945.16) Accrued Expenses Accrued Interest 93,109.37 101,558.32 194,667.69 250,279.16 (55,611.47) Accrued Payroll 146,512.62 39,880.15 186,392.77 82,655.05 103,737.72 Total Current Liabilities 2,396,247.43 2,917,987.60 5,314,235.03 7,785,053.94 (2,470,818.91) Long -Term Liabilities Noncurrent Portion of Long-term Debt 2017 Bonds 16,675,000.00 - 16,675,000.00 16,675,000.00 - 2012 Bonds - 12,605,000.00 12,605,000.00 13,975,000.00 (1,370,000.00) 2003 Bonds - - - - - Bond Premium 2012 630,106.08 1,268,323.15 1,898,429.23 2,117,494.51 (219,065.28) Pension Liability- Electric 3,083,440.00 - 3,083,440.00 3,083,440.00 - Pension Liability- Nat Gas - 1,027,813.00 1,027,813.00 1,027,813.00 - Accrued Vacation Payable 366,391.02 111,060.50 477,451.52 426,510.04 50,941.48 Accrued Severance 77,139.06 29,491.28 106,630.34 102,320.61 4,309.73 Deferred Outflows - Electric 794,370.00 - 794,370.00 794,370.00 - Deferred Outflows - Nat Gas - 264,790.00 264,790.00 264,790.00 - Total Long -Term Liabilities 21,626,446.16 15,306,477.93 36,932,924.09 38,466,738.16 (1,533,814.07) Net Position Retained Earnings 43,617,353.17 26,605,118.97 70,222,472.14 67,313,721.41 2,908,750.73 Total Net Position 43,617,353.17 26,605,118.97 70,222,472.14 67,313,721.41 2,908,750.73 Total Liabilities and Net Position 67,640,046.76 44,829,584.50 112,469,631.26 113,565,513.51 (1,095,882.25) Hutchinson Utilities Commission Cash -Designations Report, Combined 1/1/2019 Change in Financial Annual Balance, Balance, Cash/Reserve Institution Current Interest Rate Interest January 2019 December 2018 Position Savings, Checking, Investments varies varies varies 27,630,501.79 27,895,864.35 (265,362.56) Total Operating Funds 27,630,501.79 27,895,864.35 (265,362.56) Debt Reserve Requirements Bond Covenants - sinking fund Debt Reserve Requirements Bond Covenants -1 year Max. P & I Total Restricted Funds 1,026,263.46 763,533.76 262,729.70 2,188,694.02 2,188,694.02 - 3,214,957.48 2,952,227.78 262,729.70 Operating Reserve Min 60 days of 2019 Operating Bud. 6,086,812.00 6,086,812.00 Rate Stabalization Funds 1,024,043.29 1,024,043.29 PILOT Funds Charter (Formula Only) 1,601,424.00 1,601,424.00 Catastrophic Funds Risk Mitigation Amount 500,000.00 500,000.00 Capital Reserves 5 Year CIP ( 2019-2023 Fleet & Infrastructure Maintenance) 3,450,000.00 3,450,000.00 Total Designated Funds 12,662,279.29 12,662,279.29 YE YE YE YE YTD HUC 2015 2016 2017 2018 2019 Target Debt to Asset 32.0% 32.2% 40.8% 37.5% 37.6% Current Ratio 2.52 3.06 5.73 6.15 5.61 RONA 1.31% 2.17% 1.80% 2.85% 0.34% Notes/Graphs: Change in Cash Balance (From 12131114 to 11112019) Month End Electric Elec. Change Natural Gas Gas Change Total Total Change 1/1/2019 14,891,624 12,738,878 27,630,502 12/31/2017 23,213,245 (8,321,621) 10,702,689 2,036,189 33,915,934 (6,285,432) 12/31/2016 8,612,801 14,600,444 9,500,074 1,202,615 18,112,875 15,803,059 12/31/2015 6,170,790 2,442,011 9,037,373 462,701 15,208,163 2,904,712 12/31/2014 3,598,821 2,571,969 6,765,165 2,272,208 10,363,986 4,844,177 * 2017's Signifcant increase in cash balance is due to issuing bonds for the generator project. Hutchinson Utilities Commission Cash -Designations Report, Electric 1/1/2019 Change in Financial Annual Balance, Balance, Cash/Reserve Institution Current Interest Rate Interest January 2019 December 2018 Position Savings, Checking, Investments varies varies varies 27,630,501.79 27,895,864.35 (265,362.56) Total HUC Operating Funds 27,630,501.79 27,895,864.35 (265,362.56) Debt Restricted Requirements Bond Covenants - sinking fund Operating Reserve Min 60 days of 2019 Operating Bud. Rate Stabalization Funds $400K-$1.2K PILOT Funds Charter (Formula Only) Catastrophic Funds Risk Mitigation Amount Capital Reserves 5 Year CIP ( 2019-2023 Fleet & Infrastructure Maintenance) Total Designated Funds 697,275.97 598,637.94 98,638.03 4,532,992.00 4,532,992.00 372,736.68 372,736.68 1,106, 279.00 1,106, 279.00 400,000.00 400,000.00 2,750,000.00 2,750,000.00 9,162,007.68 9,162,007.68 Excess Reserves Less Restrictions & Designations, Electric 5,032,340.44 5,799,221.21 :0 YE YE YE YE YTD APPA Ratio HUC 2015 2016 2017 2018 2019 SK-10K Cust. Target Debt to Asset Ratio (* w/Gen.) 13.2% 16.1% 36.1% 35.2% 35.5% 50.1% Current Ratio 2.95 3.57 10.70 8.36 7.17 2.43 RONA -1.2% -0.4% -0.1% -0.5% -0.2% NA >0% Hutchinson Utilities Commission Cash -Designations Report, Gas 1/1/2019 Change in Financial Annual Balance, Balance, Cash/Reserve Institution Current Interest Rate Interest January 2019 December 2018 Position Savings, Checking, Investments varies varies varies 27,630,501.79 27,895,864.35 (265,362.56) Total HUC Operating Funds 27,630,501.79 27,895,864.35 (265,362.56) Debt Restricted Requirements Debt Restricted Requirements Total Restricted Funds Operating Reserve Rate Stabalization Funds PILOT Funds Catastrophic Funds Capital Reserves Total Designated Funds Bond Covenants - sinking fund Bond Covenants -1 year Max. P & I Min 60 days of 2019 Operating Bud. $200K-$600K Charter (Formula Only) Risk Mitigation Amount 5 Year CIP ( 2019-2023 Fleet & Infrastructure Maintenance) 328,987.49 164, 895.82 164, 091.67 2,188,694.02 2,188,694.02 - 2, 517,681.51 2,353, 589.84 164,091.67 1,553,820.00 1,553,820.00 651, 306.61 651, 306.61 495,145.00 495,145.00 100, 000.00 100, 000.00 700,000.00 700,000.00 3,500,271.61 3,500,271.61 YE YE YE YE YTD HUC 2015 2016 2017 2018 2019 APGA Ratio Target Debt to Asset 54.8% 51.5% 48.1% 40.8% 40.7% TBD Current Ratio 2.17 2.59 2.72 4.44 4.33 TBD RONA 4.7% 5.6% 5.0% 8.4% 1.2% TBD HUTCHINSON UTILITIES COMMISSION Investment Report For the Month Ended January 31, 2019 Interest Current Date of Date of Par Current Purchase Unrealized Premium Next Institution Description Rate YTM Purchase Maturity Value Value Amount Gain/(Loss) (Discount) Call Date Wells Fargo Money Market 1.590% 1.590% NA NA - 83,447.73 - - - N/A Wells Fargo CD's 2.550% 2.550% 08/21/2018 02/21/2020 245,000.00 244,960.80 245,000.00 (39. 20) - N/A Wells Fargo CD's 2.000% 2.000% 02/28/2018 03/28/2019 245,000.00 244,916.70 245,000.00 (83. 30) - N/A Wells Fargo CD's 2.100% 2.100% 02/21/2018 08/21/2019 245,000.00 244,566.35 245,000.00 (433.65) - N/A Wells Fargo CD's 2.200% 2.200% 09/26/2018 03/26/2019 245,000.00 244,992.65 245,000.00 (7.35) - N/A Wells Fargo CD's 2.000% 2.000% 04/07/2016 10/07/2021 245,000.00 239,293.95 245,000.00 (5,706.05) - 04/07/2019 Wells Fargo CD's 2.150% 2.150% 06/27/2017 06/27/2022 245,000.00 238,127.75 245,000.00 (6,872.25) - 02/27/2019 Wells Fargo FHLMC - Step 2.000% 1.945% 09/07/2016 09/27/2019 260,000.00 259,799.80 260,000.00 (200.20) - 03/27/2019 Wells Fargo FHLMC - Step 2.000% 2.192% 06/29/2017 06/29/2022 275,000.00 272,126.25 275,000.00 (2,873.75) - 03/29/2019 Wells Fargo FHLMC - Step 2.000% 2.256% 10/27/2016 10/27/2023 1,025,000. 00 1,016,010. 75 1,025,000. 00 (8,989.25) 04/27/2019 Broker Total 25.7% 3,030,000. 00 3,088,242. 73 3,030,000. 00 (25,205.00) - Cetera Investment Services Money Market 0.150% 0.150% N/A N/A - 15,624.46 - - - N/A Cetera Investment Services U.S. Treasury Bill 1.960% 1.960% 09/11/2018 02/14/2019 3,070,600. 00 3,068,051.40 3,044,520. 38 23,531.02 (26,079.62) N/A Cetera Investment Services U.S. Treasury Bill 2.170% 2.170% 12/06/2018 04/11/2019 1,616,000. 00 1,608,679. 52 1,605,195. 70 3,483.82 (10,804.30) N/A Cetera Investment Services Municipal Bonds 2.995% 2.073% 03/07/2016 07/01/2020 250,000.00 250,567.50 260,835.21 (10,267.71) 10,835.21 N/A Cetera Investment Services Municipal Bonds 2.750% 1.881% 03/07/2016 08/01/2020 250,000.00 251,567.50 259,820.00 (8,252.50) 9,820.00 N/A Cetera Investment Services Municipal Bonds 2.163% 1.779% 03/08/2016 07/01/2019 500,000.00 498,835.00 506,145.00 (7,310.00) 6,145.00 N/A Cetera Investment Services Municipal Bonds 1.886% 1.886% 04/29/2016 04/15/2019 250,000.00 248,442.50 236,327.50 12,115.00 (13,672.50) N/A Cetera Investment Services Municipal Bonds 5.000% 1.610% 10/11/2016 01/01/2020 250,000.00 257,310.00 276,500.00 (19,190.00) 26,500.00 N/A Cetera Investment Services Municipal Bonds 2.875% 2.121% 04/29/2016 09/01/2021 250,000.00 251,157.50 259,467.50 (8,310.00) 9,467.50 N/A Cetera Investment Services Municipal Bonds 3.751% 2.399% 04/29/2016 11/01/2021 250,000.00 252,610.00 267,330.00 (14,720.00) 17,330.00 N/A Cetera Investment Services Municipal Bonds 3.139% 2.190% 12/11/2017 09/01/2021 300,000.00 300,450.00 310,116.00 (9,666.00) 10,116.00 N/A Cetera Investment Services Municipal Bonds 2.655% 2.208% 12/11/2017 03/01/2022 300,000.00 298,989.00 305,314.92 (6,325.92) 5,314.92 N/A Cetera Investment Services Municipal Bonds 2.300% 1.715% 12/11/2017 10/01/2020 100,000.00 99,460.00 101,595.00 (2,135.00) 1,595.00 N/A Cetera Investment Services Municipal Bonds 3.240% 3.240% 11/17/2017 02/15/2023 80,000.00 68,662.40 69,633.48 (971.08) (10,366.52) N/A Cetera Investment Services Municipal Bonds 3.436% 3.436% 12/20/2018 12/15/2021 50,000.00 45,158.00 45,155.00 3.00 (4,845.00) N/A Cetera Investment Services Municipal Bonds 3.000% 3.118% 12/20/2018 08/01/2022 50,000.00 50,165.50 50,377.67 (212.17) 377.67 N/A Cetera Investment Services Municipal Bonds 3.633% 3.116% 12/20/2018 09/01/2022 250,000.00 252,617.50 257,217.48 (4,599.98) 7,217.48 N/A Cetera Investment Services Municipal Bonds 3.650% 3.004% 12/20/2018 02/01/2023 250,000.00 254,957.50 256,165.00 (1,207.50) 6,165.00 N/A Cetera Investment Services Municipal Bonds 3.075% 3.236% 12/20/2018 06/01/2023 50,000.00 49,534.00 49,746.15 (212.15) (253.85) N/A Cetera Investment Services Municipal Bonds 2.500% 3.181 % 12/20/2018 08/01/2023 35,000.00 34,272.70 34,320.05 (47. 35) (679.95) N/A Cetera Investment Services Municipal Bonds 3.400% 3.148% 12/20/2018 11/01/2023 125,000.00 124,670.00 126,376.25 (1,706.25) 1,376.25 N/A Cetera Investment Services Municipal Bonds 3.400% 3.148% 12/20/2018 11/01/2023 65,000.00 64,828.40 65,715.65 (887.25) 715.65 N/A Cetera Investment Services Municipal Bonds 2.854% 3.173% 12/20/2018 02/01/2024 100,000.00 98,466.00 99,605.96 (1,139.96) (394.04) N/A Cetera Investment Services Municipal Bonds 2.977% 3.246% 12/20/2018 03/15/2024 250,000.00 242,930.00 248,743.99 (5,813.99) (1,256.01) N/A Cetera Investment Services Municipal Bonds 3.922% 3.429% 12/20/2018 12/01/2024 250,000.00 255,630.00 257,122.49 (1,492.49) 7,122.49 N/A Broker Total 74.3% 8,941,600. 00 8,943,636. 38 8,993,346. 38 (65,334.46) 51,746.38 TOTAL INVESTMENTS 100.0% $ 11,971,600.00 $ 12,031,879.11 $ 12,023,346.38 $ (90,539.46) $ 51,746.38 Product Type Total Value Total Total Value Total Money Market $99,072. 19 0.8% $82,027.31 0.7% CD's 1,456,858. 20 12.1 % 1,451,027. 20 12.1 % Government Bonds 6,224,667. 72 51.7% 6,212,782. 87 51.8% Municipal Bonds 4,251,281. 00 35.3% 4,247,180. 15 35.4% TOTAL $12.031.879.11 100.0% $11.993.017.53 100.0% Government Bonds 51.7% $17,044.88 5,831.00 11,884.85 Less than 1 year $6,774,666. 11 56.3% 1-2 years 846,555.80 7.0% 2-3 years 1,088,669. 45 9.0% 3-4 years 1,112,026. 00 9.2% 4-5 years 1,612,935. 75 13.4% 5+years 597,026.00 5.0% TOTAL $12,031,879.11 100.0% $8,M0,000.00 $7,000,000.00 $6,774,666 $6,000,000.00 $5,000,000.00 $4,000,000.00 $3,000,000.00 $2,000,000.00 .$1,612,,936 $846,556 $ 26 $111WIAIAIAIAIAIAR9 $1,000,000.00 IIIIIIIIIIII..I.I..I.I... $97026 597, IIIIIII� III $0.00 , uii , , ��u : Less than Iyear 1-2ye- 2-3 years 3-4 years 4-5 years 5+years ELECTRIC DIVISION Operating Revenue January 2019 CLASS AMOUNT KWH /KWH Street Lights $4.57 84 $0.05440 Electric Residential Service $472,565.18 4,452,209 $0.10614 All Electric Residential Service $38,778.16 388,529 $0.09981 Electric Small General Service $180,834.65 1,736,677 $0.10413 Electric Large General Service $648,225.80 6,772,660 $0.09571 Electric Large Industrial Service $792,154.64 9,656,000 $0.08204 Total $2,132,563.00 23,006,159 $0.09270 Power Adjustment $0.00869 Rate Without Power Adjustment $0.08401 Electric Division Year -to -Date M2019$A--t 02018$A--t ■2019KWH110 02018 KWH110 2,800,000 2,600,000 2,400,000 2,200,000 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Street Lights Residential All Elec. Small Gen. Large Gen. Large For Resale Total Resid. Srv. Srv. Industrial NOTE: Sales for resale includes capacity sales, market sales and Transalta sales. NATURAL GAS DIVISION Operating Revenue JANUARY 2019 CLASS AMOUNT MCF /$ MCF Residential $741,664.94 86,652 $8.55912 Commercial $506,919.90 59,594 $8.50622 Large Industrial $511,096.89 107,745 $4.74358 Total $1,759,681.73 253,991 $6.92813 Fuel Adjustment-$0.00063 Rate Without Fuel Adjustment $7.55813 Natural Gas Division Year -to -Date ® 2019 $ Amount 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Gas Residential 0 2018 $ Amount ■ 2019 MCF 132018 MCF Gas Commercial Large Industrial Total eReliability I Monthly Statistics Page 1 of 7 Annual Report [Jan, 2018 -Dec, 2018] - Hutchinson Utilities Commission Hutchinson Utilities Commission Year Minimum duration 2018 Starting Month Maximum duration 01 - January Annual Report? Top-level Cause Yes Unscheduled 0 No Substation Circuit Remove Major Events? https://reliability.publicpower.org/reports/monthly/utility/91 /?year=2018&month=l &is_an... 2/11/2019 e .elialbility V Monthly Statistics Page 2 of 7 IEEE 1366 Statistics Metric SAIDI SAIFI CAIDI ASAI Momentary Interruptions Sustained Interruptions Circuit Ranking - Worst Performing Ranked by Outage Count Circuit Substation Jan 2018 - Dec 2018 44.609 0.99 45.07 99.9914% 0 11 Jan 2017 - Dec 2017 6.086 0.06 101.474 99.9988% 0 9 Number of Outages Fdr#14 Plant 1 3 Fdr#15 Plant 1 2 Fdr#12 Plant 1 2 Ranked by Customer Interruptions Circuit Substation Customer Interruptions Fdr#15 Plant 1 382 Fdr#12 Plant 1 271 Fdr#18 Plant 1 228 Ranked by Customer Minutes of Duration Circuit Substation Customer Minutes of Duration https://reliability.publicpower.org/reports/monthly/utility/9l/?year=2018&month=l&is an... 2/11/2019 eReliability I Monthly Statistics Page 3 of 7 Circuit Substation Customer Minutes of Duration Fdr#18 Plant 1 26,904 Fdr#14 Plant 1 18,355 Fdr#12 Plant 1 13,655 https://reliability.publicpower.org/reports/monthly/utility/9l/?year=2018&month=l&is an... 2/11/2019 eReliability I Monthly Statistics Page 4 of 7 Monthly SAIDI Chart 40....�..�d,��m,«�rvrvry F!,Monthly SAID[ 35 p ;Average of monthK SAIDI values " I i 30 Y 25 i p 20 15 10 5, 0 0� I r Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 Monthly SAIFI Chart 0 0 0 0 SAIFI values 0 0" Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 https://reliability.publicpower. org/reports/monthly/utility/9l /?year=2018&month= l &is_an... 2/11 /2019 eReliability I Monthly Statistics Page 5 of 7 Causes Ranked by Count Cause Electrical Failure Equipment Damage Vehicle Accident Causes Ranked by Duration Cause Electrical Failure Equipment Damage Storm Count 6 3 1 Duration 311,798 6,489 255 https://reliability.publicpower.org/reports/monthly/utility/9l /?year=2018&month=l &is_an... 2/11 /2019 eReliability I Monthly Statistics Page 6 of 7 Top 10 Outages for the Year Customers Address Interrupted TDK/HTI 6,000 Substation 95 Academy 228 Lane NW 201 Main St S. 72 800 Bluff St NE 268 250 Fremont Ave 380 111 Hassan St 31 SE 3M Store 78 Arch Street 6 Hwy 15N 3 1095 Main St 2 South Customer Minutes of Duration Interruption Start Date 42 252,000 03/14/2018 118 26,904 08/08/2018 196 14,112 08/20/2018 50 13,400 12/22/2018 14 5,320 07/27/2018 135 4,185 08/22/2018 17 1,326 07/24/2018 163 978 02/12/2018 85 255 06/06/2018 31 62 07/17/2018 Total Customers Affected for the Year: Average Customers Affected per Outage: 7,069 642.636364 https:llreliability.publicpower.org/reports/monthly/utility/91 l?year=2018&month=l &is_an... 2/ 11 /2019 eReliability I Monthly Statistics Page 7 of 7 "Arong F F.L/L ALI https:llreliability.publicpower.org/reports/Monthly/utility/9l/?year--2018&month=l&is—an... 2/11/2019 Work Order Description 11708 Units 6 & 7 11901 Plant 1 Heating/Air Conditioning 11902 East Engine Room Shop Floor Epoxy 11903 Plant 1 Cooling Tower Upgrade 11904 Unit 8 Controls Upgrade 11905 Lube Oil and Glycol Maintenance Plant 1 11905 Replacement Hoist in East Engine Room Electric Production Total Materials Labor Budgeted $ 14,369,702.00 $ $ 14,369,702.00 10,000.00 2,000.00 $ 12,000.00 35,000.00 $ 35,000.00 80,000.00 $ 80,000.00 270,000.00 35,000.00 $ 305,000.00 40,000.00 10,000.00 $ 50,000.00 30,000.00 - $ 30,000.00 $ 14,834,702.00 $ 47,000.00 $ 14,881,702.00 Total Percentage Actual Difference Completed $ 12,780,521.15 $ (1,589,180.85) 80% - $ (12,000.00) $ (35,000.00) 667.50 $ (79,332.50) $ (305,000.00) - $ (50,000.00) - $ (30,000.00) $ 12,781,188.65 $ (2,100,513.35) Work Order Description 21901 Pole Repair or Replacement 21902 Station Equipment 21903 Step Up Transformer Unit 3 21904 Duct for Reconductor 21905 Century Court Apartments 21906 Highfield Apartments 21907 Feeder 15 and 16 Reconductor 21908 New Developments 21909 City Road Projects 21910 Century Court Apartments 21911 Transformer Replacements 21912 Transformer New Developments 21913 Highfield Apartments 21914 Meters Electric Distribution Total Materials Labor Budgeted 15,000.00 - 15,000.00 10,000.00 10,000.00 100,000.00 5,000.00 105,000.00 15,000.00 65,000.00 80,000.00 20,000.00 15,000.00 35,000.00 20,000.00 15,000.00 35,000.00 50,000.00 100,000.00 150,000.00 50,000.00 50,000.00 50,000.00 20,000.00 70,000.00 20,000.00 5,000.00 25,000.00 40,000.00 14,000.00 54,000.00 50,000.00 - 50,000.00 15,000.00 3,000.00 18,000.00 30,000.00 - 30,000.00 $ 485,000.00 $ 242,000.00 $ 727,000.00 $ Total ece Actual Di.,.,......_ern ..w_ $ (15,000.00) - $ (10,000.00) $ (105,000.00) $ (80,000.00) 323.92 $ (34,676.08) - $ (35,000.00) - $ (150,000.00) 375.60 $ (49,624.40) - $ (70,000.00) - $ (25,000.00) 23.48 $ (53,976.52) 472.60 $ (49,527.40) - $ (18,000.00) - $ (30,000.00) 1,195.60 $ (725,804.40) Percentage Comp„leted Administrative Total Total Work Order Descri #fin Bud gted Actual Difference 51901 Replace #542 2008 Silverado 26,523.00 26,523.00 51902 Replace #573 2008 Super Duty Truck 60,000.00 - 60,000.00 51903 Replace #827 Tahoe 30,000.00 - 30,000.00 51904 Replace #651 38,192.00 - 38,192.00 51905 Replace Vehicle #623 66,837.00 - 66,837.00 $ 221,552.00 $ - $ (221,552.00) Percentage ComPlettd Natural Gas Work Total Order Descrigtio•n Materials Labor Budeeted 61901 Replace Regulators Station 2 $ 28,000.00 $ 2,000.00 $ 30,000.00 $ 61902 Misc Developments and Improvements 100,000.00 25,000.00 125,000.00 61903 5Th Ave (Lynn to Ontario) 300,000.00 20,000.00 320,000.00 61904 SCD Trunk Storm - $ - 61905 South Grade Corridor (Dale to Hwy 15) 50,000.00 5,500.00 $ 55,500.00 61906 Clinton Ave SW (Harrington to Merrill) 20,000.00 2,750.00 $ 22,750.00 61907 South Grade Road (School Road to Dale) 5,000.00 2,000.00 $ 7,000.00 61908 Trunk Hwy 7 Pedestrian Trail Improvements 10,000.00 4,000.00 $ 14,000.00 61909 Century Court Apartments 5,000.00 2,000.00 $ 7,000.00 61910 Waller Drive (Feed to HTI) - $ - 61911 Isolated Main Replacement (btn Barley and Glenda) 95,000.00 25,000.00 $ 120,000.00 61912 Regulator Station Improvements 20,000.00 3,000.00 $ 23,000.00 61913 Service Lines 57,000.00 35,000.00 $ 92,000.00 61914 Meters, AMI, and all Fittings 95,000.00 4,000.00 $ 99,000.00 61915 Residential Regulators 35,000.00 - $ 35,000.00 61916 Trunk Hwy 15 State Improvement Project 225,000.00 5,000.00 $ 230,000.00 61917 Industrial Metering and Regulation 80,000.00 7,000.00 $ 87,000.00 61918 Pressure Monitors- AM[ System, Laser Gas Detector 20,000.00 3,500.00 $ 23,500.00 Total Percentage Actual Difference Completed - $ (30,000.00) 1,062.62 $ (123,937.38) - $ (320,000.00) 162.37 $ 162.37 $ (55,500.00) - $ (22,750.00) $ (7,000.00) $ (14,000.00) $ (7,000.00) $ (120,000.00) $ (23,000.00) $ (92,000.00) $ (99,000.00) $ (35,000.00) $ (230,000.00) $ (87,000.00) $ (23,500.00) $ 1,145,000.00 $ 145,750.00 $ 1,290,750.00 $ 1,224.99 $ (1,289,525.01) HUTCHINSON UTILITIES COMMISSION ,c�,« Board Action Form 'AlUTlt Agenda Item: Review Policies Jeremv Carter Review Policies BACKGROUND/EXPLANATION OFAGENDA ITEM: es As part of HUC's standard operating procedures, a continual policy review is practiced. This month, the following policies were reviewed and no changes are recommended on these policies at this time: Section 2 of Exempt Handbook Section 2 of Non -Exempt Handbook BOARD ACTION REQUESTED: None EXEMPT SECTION 2 — ADMINISTRATION OF PERSONNEL POLICIES The Commission approves personnel policies intending uniform administration of personnel matters of the Utilities. The Commission may supplement, amend and/or rescind the policies to assure that they will remain practical, useful and current. In approving personnel policies, the Commission has made every effort to be as reasonable and practical as possible. Final responsibility for the enforcement of the policies shall rest with the Commission. The Commission however, has delegated to the General Manager the responsibility and authority for the enforcement of all personnel policies. The General Manager, in turn, delegates certain responsibilities and authority to the Staff as deemed advisable in order to carry out the personnel policies. The General Manager, however, remains accountable to the Commission. If the Commission has not clearly delegated its authority in a certain manner, the Commission retains authority to determine the appropriate action. These personnel policies govern all Utilities employees and apply to all cases except where a policy contained herein conflicts with a Union Contract, or other employment contract, or past practice, in which case the Union Contract, or other employment contract, or past practice shall govern. SAVINGS CLAUSE If any provision of this Handbook is declared by proper legislative, administrative or judicial authority to be unlawful, unenforceable or not in accordance with applicable Civil Service rules, or law, all other provisions of this Handbook shall remain in full force and effect for the duration of this Handbook. HIRING It is the Commission's policy to hire qualified applicants through internal employee promotion and external recruitment if appropriate. The General Manager has the authority to hire all employees and must approve all hiring recommendations. Final interviews for the General Manager position will be conducted by the Commissioner Board with the assistance of the Human Resources Director. Final interviews for Director positions will be conducted by the General Manager, President of the Commission and Human Resources Director. PROBATIONARY PERIOD UPON HIRING A newly hired exempt employee shall serve a nine (9) month probationary period during which the employee shall have the opportunity to demonstrate abilities and work performance. During this qualifying period, the Director, Manager or Supervisor should discuss with the employee, the employee's progress in becoming fully acquainted with the job and co-workers. The General Manager can terminate a probationary employee's employment without notice and without cause at any time during the probationary period. The General Manager may choose to extend an employee's probation period up to a maximum of three months. New full-time employees are required to sign the acknowledgement in Appendix B when they begin employment. TEMPORARY EMPLOYEES Temporary employees are required to sign the acknowledgement in Appendix C when they begin employment. The General Manager must approve employment of a temporary worker for longer than 14 consecutive weeks. The responsible Director or Manager must inform the General Manager of the desire to employ a temporary worker longer than 14 weeks. PROMOTIONS AND TRANSFERS HUC encourages individual advancement by providing opportunities for promotion and transfer as positions become available. Job vacancies shall be posted ten (10) working days. Employees desiring to be considered for the position must provide a letter of interest to the appropriate staff person by the deadline stated on the posting. All promoted employees shall serve a six (6) month probationary period during which time the promoted employee may be placed back in the employee's previous job classification if a position is available and at the sole discretion of the Staff Personnel, without loss of seniority. We encourage employees to discuss their career plans and goals with their Director or Manager. LAYOFFS HUC retains its right to eliminate positions within the organization if the Commission deems it appropriate to do so. If a layoff occurs, RUC will provide four weeks' notice to affected employees. Layoffs will be based on skill, knowledge, utility needs and also employee's seniority. VOLUNTARY LEAVE OF ABSENCE HUC may request employees to voluntarily take a leave of absence without pay for a specified period of time. EMPLOYMENT OF RELATIVES No applicant or employee shall receive preferential consideration because of his/her relationship to an HUC employee, a Commission member, a Hutchinson City Council member or other City employees and officials. Any HUC employee who extends such preferential treatment is subject to discipline. Immediate family members may be employed by HUC provided there is no direct report relationship. No member of the immediate family of the General Manager or of a current member of the Commission may be employed by HUC. A former Commission member may not be hired as an employee of HUC for two years after the end of the Commissioner's term in office. MEMBERSHIP/DUES/CONVENTIONS Employees are encouraged to join and participate in professional and technical associations, which are expected to enhance job performance. HUC will pay the association dues if membership relates directly to an employee's job with HUC. The appropriate Staff Personnel must approve payment of membership dues. The General Manager must approve attendance at association meetings and/or conventions. Attendance shall be limited to one major conference per year. This limitation does not apply to workshops, seminars and courses, which HUC directs employees to attend. HUC will pay the attendance fee for pre -approved meetings and expenses incurred. COMPLAINT/GRIEVANCE PROCEDURE It is the Commission's policy to provide an equitable process which employees may use to advance complaints and grievances. An employee may grieve any alleged violation of a written or verbal policy or procedure, disciplinary action other than an oral reprimand, or unsafe practice. Prior to initiating a grievance, an employee must discuss the complaint with the immediate Supervisor. If the complaint cannot be resolved informally through such discussion with the Director, Manager or Supervisor, the employee may choose to file a written grievance. The grievance must be filed with the Human Resources Director within ten (10) working days after the incident -giving rise to the grievance. The Human Resources Director shall attempt to resolve the grievance and shall provide the employee a written response no later than five (5) working days following receipt of the grievance. If the employee is dissatisfied with the Human Resource Director's response, the employee may file the grievance with the General Manager within five (5) days of the Human Resource Director's response. The General Manager shall attempt to resolve the complaint or grievance and shall provide the employee a written response not later than five (5) days following the receipt of the complaint. If dissatisfied with the General Manager's response, the employee may request a hearing on the grievance before the Hutchinson Utilities Commission. The Hutchinson Utilities Commission may choose to appoint an independent hearing officer to hear the grievance. An employee presenting a complaint or grievance shall not be subject to retaliation or reprisal. EMPLOYEE CONDUCT All HUC employees are expected to conduct themselves in a manner that creates a work environment enabling employees to work effectively and to promote positive customer relations. HUC employees are required to adhere to the following standards of conduct while on the job. • To behave in a courteous, business -like manner and to comply with HUC policies and work rules. • Refrain from any and all action, which may be detrimental to the safety or work of other employees or to the goals of HUC. • To communicate openly and honestly with management, other employees, and the public. • To share responsibility for personal development and growth. • To continually strive for excellence in work product and habits. DISCIPLINE In general, HUC employees shall be subject to disciplinary action for failing to fulfill their duties and responsibilities, including observance of work rules approved by the Commission. It is the policy of the Commission to administer discipline fairly, without discrimination, and for just cause. The employee may use the grievance procedure with respect to any disciplinary action believed to be unjust or disproportionate to the alleged offense. The General Manager, Director or Manager shall investigate any allegation on which disciplinary action might be based before disciplinary action is taken. The Commission supports the concept of progressive discipline but expressly reserves the right to impose various levels of discipline depending on the nature of the offense. Staff Personnel may impose oral and written reprimands. Only the General Manager may impose a suspension without pay, letter in lieu of suspension, demotion, or discharge. Notices of oral reprimand, written reprimand, suspension without pay, demotion, or discharge will be documented in written form and will state the reason(s) for the action taken. The employee shall be provided with a copy of each such notice and a copy shall be retained in the employee's personnel file. The following are examples of disciplinary action but do not constitute an exclusive list of possibilities and may be taken in any order or not used at all. These examples and their descriptions are not intended to create a contract or obligation on management's part. A Oral reprimand. An oral notice advising an employee of inappropriate conduct and expected corrective action. B Written reprimand. A written notice advising an employee of inappropriate conduct. A written reprimand should describe in detail the behavior to be corrected, describe past actions taken by the supervisor to correct the problem, give direction and orders for the future including timetables and goals for improvement when appropriate, and specify consequences of repeating the inappropriate behavior. The employee will be given a copy of the reprimand and sign the original acknowledging receipt of the reprimand. The signature of the employee does not signify agreement with the reprimand. The reprimand will be placed in the employee's personnel file. C Prior to the suspension or as soon after as possible, the employee will be notified in writing of the reason for the suspension and its length. There are two forms of suspension: suspension as discipline and suspension pending investigation. An employee receiving a suspension as discipline may not be paid, may not accrue vacation, holiday or sick leave benefits during the suspension, and may not use paid time while suspended. An employee suspended pending investigation of allegations will have a copy of each written statement placed in the personnel file and will be paid during the investigation. If the allegations prove false, the statement will be removed. An employee placed on investigatory suspension should be notified as quickly as reasonably possible of the action taken regarding employment. D Demotion. Placement of an employee in a lower level position. E Discharge. The General Manager may discharge any employee, but if the employee has completed the probationary period, a dismissal will be made only for just cause. A dismissed employee will be notified by the previous posting of a summary of Minnesota Statute Sections 181.931 to 181.935 or by furnishing the terminated employee a copy of those statutes at termination that the employee has a right to make a written request for HUC reason for termination. If requested, HUC will provide reasons, in writing, within five working days. This notice will also contain a statement indicating that the employee may respond to the charges both orally and in writing and may appear personally before the official having authority to make or recommend the final decision. An adequate reason or "just cause" for a disciplinary action will include, but not be limited to, evidence of any of the following: A Incompetence or inefficiency in the performance of duties. B Negligence or carelessness in the performance of duty, such as in the handling or control of municipal property, equipment, or funds and failure to observe safety rules and regulations. C Offensive or inappropriate conduct or language toward Utilities employees or other persons. D Failure to obey any lawful and reasonable direction given by an employee's supervisor or the appointing authority. E Acceptance of a fee, gift, or other valuable item or benefit in the course of, or as a result of, the employee's work. This limitation is not intended to prohibit the acceptance of articles of negligible value, which are distributed generally, or to prohibit employees from accepting social courtesies, which promote good public relations. This prohibition is intended to prevent or discourage relationships, which may be construed as evidence of favoritism, coercion, unfair advantage, or collusion. Employees may accept food and refreshments in such instances as a luncheon, dinner meeting, or inspection tour in conjunction with HUC business. F Conviction of a crime, which affects or relates to the performance of assigned duties. G Using, threatening or attempting to use, political influence or unethical pressure to influence a decision on a promotion, transfer, leave of absence, increased compensation, other benefit, or any other matter in which the employee has an interest. Unethical pressure includes offers of gifts or other special benefits, coercion, collusion, threats of blackmail, requests for favoritism, and use of unfair advantage. H Absence from work without prior approval in accordance with this policy. I During assigned work schedules, (1) consuming or being under the influence of alcoholic beverages, (2) having the odor of an alcoholic beverage on the breath, or (3) consuming or being under the influence of a controlled substance, other than one prescribed by a physician, which does not impair the ability to perform assigned duties. J Tardiness or abuse of sick leave privileges. K Theft of public property, pilferage, or other unauthorized use or taking of property. L Sexual harassment. M Discrimination against or harassment of any HUC employee at any time, or any other person during work hours, based on race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, veterans status, disability, or age. N Performance of personal or other non-HUC work related matters during work hours. O Violation of the HUC's equal employment plan. P Engaging in a conflict of interest or performing public duties in a situation where the employee has a conflict of interest. Q Violations of the provisions of this Handbook and/or policies. R Horseplay, loafing or sleeping on the job. S Proven dishonesty in the performance of duties. T Acts or threats of physical violence directed toward HUC employees. U Unauthorized use or release of confidential, sensitive or privileged information. V As a supervisor, knowingly permitting another employee to violate this policy or other work rules. W Acting or failing to act in a manner not otherwise specified that tends to lower discipline or morale among HUC employees, brings or tends to bring discredit to the HUC, its employees, or that adversely affects the prompt, courteous and efficient provisions of public services. Freedom of speech protected by the First Amendment shall not be a basis for discipline. X Unauthorized possession or use of firearms or hazardous materials on HUC time or property. Y Refusal, during working hours, to submit to a Breathalyzer or other drug test required by law. CONFLICT OF INTEREST Employees must notify their Director or Manager of any direct or indirect financial interest they have in any contract with HUC, any interest they have in a contractor supplying HUC, or any such interest they may have with any entity competing with HUC, and all such notifications shall be forwarded to the General Manager. Employees who do not report to a Director or Manager shall directly notify the General Manager. Any employee with such a financial interest may not work on any HUC project or make any decision concerning an HUC project involving the employee's outside financial interest, unless the interest has been disclosed, and deemed acceptable by HUC management. INTELLECTUAL PROPERTY Assignment: All inventions that are: (a) developed using equipment, supplies, facilities or trade secrets of HUC; or (b) result from work performed by an employee of HUC; or (c) relate to the HUC's current or anticipated business and business models, will be the HUC's sole and exclusive property and are hereby assigned by the employee to HUC. If necessary, the employee will assist HUC in the prosecution and issuance of patents, copyrights and other proprietary rights necessary to protect inventions that are developed. Disclosure: While employed by HUC, the employee will promptly inform HUC of the full details of all inventions, discoveries, improvements and innovations, whether or not patentable, copyrightable or otherwise protectable, that the employee conceives, completes or reduces to practice (whether jointly or with others) and which: (a) relate to HUC's present or prospective business, or actual or anticipated business and business models; or (b) result from any work that the employee does using any equipment, facilities, materials, trade secrets or personnel of HUC; or (c) result from, or are suggested by, any work that the employee may do for HUC. The employee will inform HUC within 30 days of the adoption of this policy of all previous inventions, improvements or discoveries actually made or copyright registration or patent applications filed prior to the incorporation of this policy. Inventions, improvements or discoveries not made known to HUC within 30 days of the adoption of this policy shall be deemed to have been made while this policy was in effect. Confidentiality: From time to time, HUC may develop, and employees may have exposure to, formulas, programs, devices, techniques or processes that have been designated by HUC as confidential or proprietary information of HUC. The employee shall not directly or indirectly disclose, furnish, or make accessible to any person or other entity any confidential or proprietary information of HUC that the employee developed or obtained while the employee was employed by HUC. As required by Minnesota law, this policy does not apply to an invention for which no equipment, supplies, facility or trade secret information of HUC was used and which was developed entirely on the employee's own time and (1) does not relate (a) directly to the business of HUC or (b) to HUC's actual or demonstrably anticipated research or development, or (2) which does not result from any work performed by the employee for HUC. OTHER EMPLOYMENT An employee's position at HUC must take precedence over any other job an employee holds. Employees must inform their Director or Manager of any work they perform for profit outside of HUC's position to ensure there is no conflict of interest between the HUC job and the outside employment, and all such notifications shall be forwarded to the General Manager. Employees who do not report to a Director or Manager shall directly inform the General Manager. Also, employees are expected to be mentally alert and physically able to perform their Utility jobs. Employees may not work on their outside employment while on duty with HUC nor may any HUC property or equipment be used to conduct such business at any time. LICENSE REQUIREMENTS FOR UTILITY VEHICLE OPERATION Prior to hire date as an WC employee, the candidate's driving record is evaluated and must be approved. This is a condition of employment if operation of a vehicle is an essential part of an employee's job. An employee whose job requires operating a motor vehicle must possess a valid Minnesota Driver's License with necessary endorsements in order to conduct WC business. If an employee's driver's license is suspended, revoked, or cancelled during employment with WC, the employee must immediately inform the employee's Director, Manager or Supervisor who must inform the General Manager. The General Manager shall take appropriate action up to and including discharge. SMOKING The HUC observes and supports the Minnesota Clean Indoor Air Act. All HUC buildings and vehicles, in their entirety, shall be designated as tobacco free, meaning that smoking in any form (through the use of tobacco products (pipes, cigars and cigarettes) or "vaping" with e-cigarettes is prohibited while in a HUC facility or vehicle. Smoking of any kind, including pipes, cigars, cigarettes, vaping with e-cigarettes and the use of chewing tobacco is prohibited for employees while on duty. Employees 18 and over are allowed to smoke only during their breaks and lunch, and only in areas designated for that purpose. Per City of Hutchinson ordinance, smoking is prohibited in public places and places of work and within 15 feet of entrances, exists, open windows and ventilation intakes of public places and places of work. ALCOHOL OR DRUGS Possession or consumption of alcohol or controlled substances is prohibited while on -duty or on/in any HUC equipment or property. An employee who reports to work incapacitated or whose performance is impaired through the use of alcohol or controlled substances is subject to disciplinary action up to and including discharge. All HUC employees required to maintain a Commercial Driver's License (CDL), and/or perform a maintenance or emergency function on a natural gas pipeline regulated by 49 CFR Parts 192, 193 or 195 must comply with the Total Compliance Solutions Drug and Alcohol Plan as administered by HUC. VIOLENCE IN THE WORKPLACE HUC strives to ensure a healthy and productive working environment. In that regard, safety and security are of the utmost importance. HUC will enforce zero tolerance for any acts of physical assault or threats of bodily harm in the performance of work duties, wherever those duties are performed. Policy on Violence HUC views aggressive and/or violent behavior as disruptive and contrary to the development and maintenance of a safe, productive and supportive work environment. Such behavior is not tolerated. Employees who exhibit such behavior will be held accountable under the policy and work rules, as well as local, state, and federal law. All threats and acts of aggression or violent behavior should be taken seriously and addressed immediately. Such threats or acts include, but are not limited to: • Harming or threatening to harm any employee or visitor; • Damaging or threatening to damage property or the property of any employee or visitor; • Unlawfully possessing a firearm, ammunition, weapon or incendiary device on HUC property, vehicles, construction sites or while attending HUC business -related activities off site; • Engaging in stalking behavior of any employee. Accountability All personnel are responsible for notifying their immediate supervisor, or in the absence of their supervisor, another member of the management staff of any threats that they have witnessed, received, or have been told that another person has witnessed or received. Even without an actual threat, personnel should also report any behavior they have witnessed which they regard as threatening or violent, when that behavior is job related or might be carried out on a public site, or is connected to municipal employment. Employees are responsible for making this report regardless of the relationship between the aggressor and the individual to whom the threat or threatening behavior was directed. Directive Any person who makes substantial threats, exhibits threatening behavior, or engages in violent acts against employees, visitors, guests, or other individuals while on HUC property shall be removed from the premises as quickly as safety permits and shall remain off HUC premises pending the outcome of an investigation. Law enforcement should be utilized to remove individuals who are perceived as a threat. HUC will initiate an appropriate response which may include, but is not limited to, suspension and/or termination of any business relationship, reassignment of job duties, suspension or termination of employment and/or criminal prosecution of the person or persons involved. Employees and supervisors should work together to identify and report situations or locations where there is a potential for physical assault or threat of bodily harm. Employees should record specific incidents, behaviors or conversations that may indicate a potential for violence. Documentation should be forwarded to their Manager/Director. In instances where their supervisor is the source of potential violence, documentation should be forwarded to the next level of management with a copy to the Customer/HR Manager. Supervisors must carefully review and assess information provided by employees or other sources. Appropriate precautions should be taken based on the specific situation. For example: If a problem situation or location is identified, it should be communicated to other employees who are likely to become involved in the situation or come in contact with the location. Individuals applying for a restraining order must provide their supervisor and the Customer/HR Manager with a copy of the petition used to seek the order, and a copy of any temporary and permanent protective restraining order which is subsequently granted. The Customer/HR Manager will monitor and evaluate the violence reports on an ongoing basis and will submit program reports to the General Manager when requested. OFFENSIVE BEHAVIOR/SEXUAL HARASSMENT It is HUC's policy to maintain a work environment free from offensive behavior and sexual harassment. Offensive behavior may include such actions as: rudeness, angry outbursts, inappropriate humor, vulgar obscenities, name calling, disrespectful language, or any other behavior regarded as offensive to a reasonable person. A violation of this policy is subject to discipline up to and including discharge. One specific kind of illegal behavior is sexual harassment. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct or other verbal or physical conduct or communication of a sexual nature when: 1. submission to that conduct or communication is made a term or condition of obtaining employment; or 2. submission to or rejection of that conduct or communication by an individual is used as a factor in a decision affecting that individual's employment; or 3. that conduct or communication has the purpose or effect of substantially interfering with an individual's employment or creating an intimidating, hostile, or offensive employment environment. Examples of conduct that violate this policy include, but are not limited to: • Repeated offensive sexual flirtations, unwelcome advances, propositions or invitations; or • Unwelcome repeated comments, jokes, displays, or suggestions of a sexual nature; or • Objectionable physical contact, including touching • In summary, sexual harassment is the unwanted, unwelcome and repeated action of an individual against another individual, using sexual overtones as a means of creating stress. Any employee who feels he/she is being subjected to offensive or discriminatory behavior of any kind or employees who are aware of such behavior is/are encouraged to express their objection to the behavior and should also immediately report the behavior to their immediate Supervisor, Department Manager or Director (if not the immediate supervisor), the Human Resources Director, or the General Manager. In addition, the employee may also file a complaint with the Minnesota Department of Human Rights and the EEOC. A person must file a complaint with the Minnesota Department of Human Rights within one year of the incident and file a complaint with the EEOC within 300 days of the incident. Staff Personnel who receives an offensive behavior or discrimination complaint shall inform the General Manager and Human Resources of the complaint as soon as possible. The General Manager must ensure an appropriate and prompt investigation of the complaint. If the investigation substantiates the complaint, HUC will take appropriate corrective action. Strict confidentiality is not possible in all cases of sexual harassment as the accused has the right to answer charges made against them; particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. Any employee who makes a false complaint or provides false information during an investigation may be subject to disciplinary action, up to and including termination. Retaliation against any person who files a complaint or participates in an investigation is expressly prohibited. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment. Any individual who retaliates against a person who testifies, assists, or participates in an investigation may be subject to disciplinary action up to and including termination. RETIREMENT Any employee who elects to retire shall give the Employer sixty (60) days' written notice of date that employee intends to retire. RESIGNATION Employees leaving employment with HUC in good standing will be paid any accrued unused vacation. To leave employment in good standing, an employee should provide written notice of resignation to Supervisor or Manager at least 10 working days prior to the resignation effective date. The General Manager may waive this requirement for good cause. A terminating employee must also return all HUC property, and equipment including keys, security devices, clothing and small hand tools provided by HUC. SOLICITATION ON UTILITY PREMISES Salespersons offering merchandise not related to HUC business are prohibited from soliciting during normal business hours. Employees are discouraged from soliciting other employees. Brochures and/or pamphlets are allowed to be put out in the breakroom for voluntary participation. Employees shall not provide another employee's contact information to a salesperson without the employee's consent. EMPLOYEE GIFTS Employees are not required to make a contribution for a gift or grant a favor for another employee. FLOWERS In the event of the death of a full-time or part-time employee, employee's spouse, mother, father, child of an employee, flowers/plant will be sent at HUC expense without delay to the appropriate funeral home. Information needed: Funeral Home Address Date to Send Flowers Similar consideration may be given, at the discretion of the General Manager, Directors, or Managers, for retirees, consultants, Commission members or others who provide significant service to HUC. PETTY CASH Petry cash funds are kept with the Accountant. The petty cash fund will be used to reimburse payment up to $25.00. Any expenditure over $25.00 will be reimbursed by check. Itemized receipts mustbe attached to a complete petty cash slip whenever possible. An employee may obtain an advance of petty cash by completing a petty cash slip and reconciling the advance with the actual amount as soon as possible. NON-EXEMPT SECTION 2 — ADMINISTRATION OF PERSONNEL POLICIES The Commission approves personnel policies intending uniform administration of personnel matters of the Utilities. The Commission may supplement, amend and/or rescind the policies to assure that they will remain practical, useful and current. In approving personnel policies, the Commission has made every effort to be as reasonable and practical as possible. Final responsibility for the enforcement of the policies shall rest with the Commission. The Commission however, has delegated to the General Manager the responsibility and authority for the enforcement of all personnel policies. The General Manager, in turn, delegates certain responsibilities and authority to the Staff as deemed advisable in order to carry out the personnel policies. The General Manager, however, remains accountable to the Commission. If the Commission has not clearly delegated its authority in a certain manner, the Commission retains authority to determine the appropriate action. These personnel policies govern all Utilities employees and apply to all cases except where a policy contained herein conflicts with a Union Contract, or other employment contract, or past practice, in which case the Union Contract, or other employment contract, or past practice, shall govern. SAVINGS CLAUSE If any provision of this Handbook is declared by proper legislative, administrative or judicial authority to be unlawful, unenforceable or not in accordance with applicable Civil Service rules, or law, all other provisions of this Handbook shall remain in full force and effect for the duration of this Handbook. HIRING It is the Commission's policy to hire qualified applicants through internal employee promotion and external recruitment if appropriate. The General Manager has the authority to hire all employees and must approve all hiring recommendations. Final interviews for the General Manager position will be conducted by the Commissioner Board with the assistance of the Human Resources Director. Final interviews for Director positions will be conducted by the General Manager, President of the Commission and Human Resources Director. PROBATIONARY PERIOD UPON HIRING A newly hired non-exempt employee shall serve a six (6) month probationary period during which the employee shall have the opportunity to demonstrate abilities and work performance. During this qualifying period, the Director, Manager or Supervisor should discuss with the employee, the employee's progress in becoming fully acquainted with the job and co-workers. The General Manager can terminate a probationary employee's employment without notice and without cause at any time during the probationary period. The General Manager may choose to extend an employee's probation period up to a maximum of three months. New full-time employees are required to sign the acknowledgement in Appendix B when they begin employment. TEMPORARY EMPLOYEES Temporary employees are required to sign the acknowledgement in Appendix C when they begin employment. The General Manager must approve employment of a temporary worker for longer than 14 consecutive weeks. The responsible Director or Manager must inform the General Manager of the desire to employ a temporary worker longer than 14 weeks. PROMOTIONS AND TRANSFERS HUC encourages individual advancement by providing opportunities for promotion and transfer as positions become available. Job vacancies shall be posted ten (10) working days. Employees desiring to be considered for the position must provide a letter of interest to the appropriate staff person by the deadline stated on the posting. All promoted employees shall serve a six (6) month probationary period during which time the promoted employee may be placed back in the employee's previous job classification if a position is available and at the sole discretion of the Staff Personnel, without loss of seniority. We encourage employees to discuss their career plans and goals with their Director or Manager. LAYOFFS HUC retains its right to eliminate positions within the organization if the Commission deems it appropriate to do so. If a layoff occurs, HUC will provide four weeks' notice to affected employees. Layoffs will be based on the Utility's skill and knowledge needs and also employee's seniority. VOLUNTARY LEAVE OF ABSENCE HUC may request employees to voluntarily take a leave of absence without pay for a specified period of time. EMPLOYMENT OF RELATIVES No applicant or employee shall receive preferential consideration because of his/her relationship to an HUC employee, a Commission member, a Hutchinson City Council member or other City employees and officials. Any HUC employee who extends such preferential treatment is subject to discipline. Immediate family members may be employed by HUC provided there is no direct report relationship. No member of the immediate family of the General Manager or of a current member of the Commission may be employed by HUC. A former Commission member may not be hired as an employee of HUC for two years after the end of the Commissioner's term in office. COMPLAINT/GRIEVANCE PROCEDURE See Union Contract. EMPLOYEE CONDUCT All HUC employees are expected to conduct themselves in a manner that creates a work environment enabling employees to work effectively and to promote positive customer relations. HUC employees are required to adhere to the following standards of conduct while on the job. • To behave in a courteous, business -like manner and to comply with HUC policies and work rules. • Refrain from any and all action, which may be detrimental to the safety or work of other employees or to the goals of HUC. • To communicate openly and honestly with management, other employees, and the public. • To share responsibility for personal development and growth. • To continually strive for excellence in work product and habits. DISCIPLINE In general, HUC employees shall be subject to disciplinary action for failing to fulfill their duties and responsibilities, including observance of work rules approved by the Commission. It is the policy of the Commission to administer discipline fairly, without discrimination, and for just cause. The employee may use the grievance procedure with respect to any disciplinary action believed to be unjust or disproportionate to the alleged offense. The General Manager, Director or Manager shall investigate any allegation on which disciplinary action might be based before disciplinary action is taken. The Commission supports the concept of progressive discipline but expressly reserves the right to impose various levels of discipline depending on the nature of the offense. Staff Personnel may impose oral and written reprimands, and may send an employee home for the remainder of a shift without pay. Only the General Manager may impose a suspension without pay, letter in lieu of suspension, demotion, or discharge. Notices of oral reprimand, written reprimand, suspension without pay, demotion, or discharge will be documented in written form and will state the reason(s) for the action taken. The employee shall be provided with a copy of each such notice and a copy shall be retained in the employee's personnel file. The following are examples of disciplinary action but do not constitute an exclusive list of possibilities and may be taken in any order or not used at all. These examples and their descriptions are not intended to create a contract or obligation on management's part. A Oral reprimand. An oral notice advising an employee of inappropriate conduct and expected corrective action. B Written reprimand. A written notice advising an employee of inappropriate conduct. A written reprimand should describe in detail the behavior to be corrected, describe past actions taken by the supervisor to correct the problem, give direction and orders for the future including timetables and goals for improvement when appropriate, and specify consequences of repeating the inappropriate behavior. The employee will be given a copy of the reprimand and sign the original acknowledging receipt of the reprimand. The signature of the employee does not signify agreement with the reprimand. The reprimand will be placed in the employee's personnel file. C Prior to the suspension or as soon after as possible, the employee will be notified in writing of the reason for the suspension and its length. There are two forms of suspension: suspension as discipline and suspension pending investigation. An employee receiving a suspension as discipline may not be paid, may not accrue vacation, holiday or sick leave benefits during the suspension, and may not use paid time while suspended. An employee suspended pending investigation of allegations will have a copy of each written statement placed in the personnel file and will be paid during the investigation. If the allegations prove false, the statement will be removed. An employee placed on investigatory suspension should be notified as quickly as reasonably possible of the action taken regarding employment. D Demotion. Placement of an employee in a lower level position. E Discharge. The General Manager may discharge any employee, but if the employee has completed the probationary period, a dismissal will be made only for just cause. A dismissed employee will be notified by the previous posting of a summary of Minnesota Statute Sections 181.931 to 181.935 or by furnishing the terminated employee a copy of those statutes at termination that the employee has a right to make a written request for HUC reason for termination. If requested, HUC will provide reasons, in writing, within five working days. This notice will also contain a statement indicating that the employee may respond to the charges both orally and in writing and may appear personally before the official having authority to make or recommend the final decision. An adequate reason or "just cause" for a disciplinary action will include, but not be limited to, evidence of any of the following: A Incompetence or inefficiency in the performance of duties. B Negligence or carelessness in the performance of duty, such as in the handling or control of municipal property, equipment, or funds and failure to observe safety rules and regulations. C Offensive or inappropriate conduct or language toward Utilities employees or other persons. D Failure to obey any lawful and reasonable direction given by an employee's supervisor or the appointing authority. E Acceptance of a fee, gift, or other valuable item or benefit in the course of, or as a result of, the employee's work. This limitation is not intended to prohibit the acceptance of articles of negligible value, which are distributed generally, or to prohibit employees from accepting social courtesies, which promote good public relations. This prohibition is intended to prevent or discourage relationships, which may be construed as evidence of favoritism, coercion, unfair advantage, or collusion. Employees may accept food and refreshments in such instances as a luncheon, dinner meeting, or inspection tour in conjunction with HUC business. F Conviction of a crime, which affects or relates to the performance of assigned duties. G Using, threatening or attempting to use, political influence or unethical pressure to influence a decision on a promotion, transfer, leave of absence, increased compensation, other benefit, or any other matter in which the employee has an interest. Unethical pressure includes offers of gifts or other special benefits, coercion, collusion, threats of blackmail, requests for favoritism, and use of unfair advantage. H Absence from work without prior approval in accordance with this policy. I During assigned work schedules, (1) consuming or being under the influence of alcoholic beverages, (2) having the odor of an alcoholic beverage on the breath, or (3) consuming or being under the influence of a controlled substance, other than one prescribed by a physician, which does not impair the ability to perform assigned duties. J Tardiness or abuse of sick leave privileges. K Theft of public property, pilferage, or other unauthorized use or taking of property. L Sexual harassment. M Discrimination against or harassment of any HUC employee at any time, or any other person during work hours, based on race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, veterans status, disability, or age. N Performance of personal or other non-HUC work related matters during work hours. O Violation of the HUC's equal employment plan. P Engaging in a conflict of interest or performing public duties in a situation where the employee has a conflict of interest. Q Violations of the provisions of this Handbook and/or policies. R Horseplay, loafing or sleeping on the job. S Proven dishonesty in the performance of duties. T Acts or threats of physical violence directed toward HUC employees. U Unauthorized use or release of confidential, sensitive or privileged information. V As a supervisor, knowingly permitting another employee to violate this policy or other work rules. W Acting or failing to act in a manner not otherwise specified that tends to lower discipline or morale among HUC employees, brings or tends to bring discredit to the HUC, its employees, or that adversely affects the prompt, courteous and efficient provisions of public services. Freedom of speech protected by the First Amendment shall not be a basis for discipline. X Unauthorized possession or use of firearms or hazardous materials on HUC time or property. Y Refusal, during working hours, to submit to a Breathalyzer or other drug test required by law. CONFLICT OF INTEREST Employees must notify their Director or Manager of any direct or indirect financial interest they have in any contract with HUC, any interest they have in a contractor supplying HUC, or any such interest they may have with any entity competing with HUC, and all such notifications shall be forwarded to the General Manager. Any employee with such a financial interest may not work on any HUC project or make any decision concerning an HUC project involving the employee's outside financial interest, unless the interest has been disclosed, and deemed acceptable by HUC management. OTHER EMPLOYMENT An employee's position at HUC must take precedence over any other job an employee holds. Employees must inform their Director or Manager of any work they perform for profit outside of HUC's position to ensure there is no conflict of interest between the HUC job and the outside employment. All such notifications shall be forwarded to the General Manager. Also, employees are expected to be mentally alert and physically able to perform their Utility jobs. Employees may not work on their outside employment while on duty with HUC nor may any HUC property or equipment be used to conduct such business at any time. LICENSE REQUIREMENTS FOR UTILITY VEHICLE OPERATION Prior to hire date as an WC employee, the candidate's driving record is evaluated and must be approved. This is a condition of employment if operation of a vehicle is an essential part of an employee's job. An employee whose job requires operating a motor vehicle must possess a valid Minnesota Driver's License with necessary endorsements in order to conduct WC business. If an employee's driver's license is suspended, revoked, or cancelled during employment with WC, the employee must immediately inform the employee's Director, Manager or Supervisor who must inform the General Manager. The General Manager shall take appropriate action up to and including discharge. SMOKING The HUC observes and supports the Minnesota Clean Indoor Air Act. All HUC buildings and vehicles, in their entirety, shall be designated as tobacco free, meaning that smoking in any form (through the use of tobacco products (pipes, cigars and cigarettes) or "vaping" with e-cigarettes is prohibited while in a HUC facility or vehicle. Smoking of any kind, including pipes, cigars, cigarettes, vaping with e-cigarettes and the use of chewing tobacco is prohibited for employees while on duty. Employees 18 and over are allowed to smoke only during their breaks and lunch, and only in areas designated for that purpose. Per City of Hutchinson ordinance, smoking is prohibited in public places and places of work and within 15 feet of entrances, exists, open windows and ventilation intakes of public places and places of work. ALCOHOL OR DRUGS Possession or consumption of alcohol or controlled substances is prohibited while on -duty or on/in any HUC equipment or property. An employee who reports to work incapacitated or whose performance is impaired through the use of alcohol or controlled substances is subject to disciplinary action up to and including discharge. All HUC employees required to maintain a Commercial Driver's License (CDL), and/or perform a maintenance or emergency function on a natural gas pipeline regulated by 49 CFR Parts 192, 193 or 195 must comply with the Total Compliance Solutions Drug and Alcohol Plan as administered by HUC VIOLENCE IN THE WORKPLACE HUC strives to ensure a healthy and productive working environment. In that regard, safety and security are of the utmost importance. HUC will enforce zero tolerance for any acts of physical assault or threats of bodily harm in the performance of work duties, wherever those duties are performed. Policy on Violence HUC views aggressive and/or violent behavior as disruptive and contrary to the development and maintenance of a safe, productive and supportive work environment. Such behavior is not tolerated. Employees who exhibit such behavior will be held accountable under the policy and work rules, as well as local, state, and federal law. All threats and acts of aggression or violent behavior should be taken seriously and addressed immediately. Such threats or acts include, but are not limited to: • Harming or threatening to harm any employee or visitor; • Damaging or threatening to damage property or the property of any employee or visitor; • Unlawfully possessing a firearm, ammunition, weapon or incendiary device on HUC property, vehicles, construction sites or while attending HUC business -related activities off site; • Engaging in stalking behavior of any employee. Accountability All personnel are responsible for notifying their immediate supervisor, or in the absence of their supervisor, another member of the management staff of any threats that they have witnessed, received, or have been told that another person has witnessed or received. Even without an actual threat, personnel should also report any behavior they have witnessed which they regard as threatening or violent, when that behavior is job related or might be carried out on a public site, or is connected to municipal employment. Employees are responsible for making this report regardless of the relationship between the aggressor and the individual to whom the threat or threatening behavior was directed. Directive Any person who makes substantial threats, exhibits threatening behavior, or engages in violent acts against employees, visitors, guests, or other individuals while on HUC property shall be removed from the premises as quickly as safety permits and shall remain off HUC premises pending the outcome of an investigation. Law enforcement should be utilized to remove individuals who are perceived as a threat. HUC will initiate an appropriate response which may include, but is not limited to, suspension and/or termination of any business relationship, reassignment of job duties, suspension or termination of employment and/or criminal prosecution of the person or persons involved. Employees and supervisors should work together to identify and report situations or locations where there is a potential for physical assault or threat of bodily harm. Employees should record specific incidents, behaviors or conversations that may indicate a potential for violence. Documentation should be forwarded to their Manager/Director. In instances where their supervisor is the source of potential violence, documentation should be forwarded to the next level of management with a copy to the Customer/HR Manager. Supervisors must carefully review and assess information provided by employees or other sources. Appropriate precautions should be taken based on the specific situation. For example: If a problem situation or location is identified, it should be communicated to other employees who are likely to become involved in the situation or come in contact with the location. Individuals applying for a restraining order must provide their supervisor and the Customer/HR Manager with a copy of the petition used to seek the order, and a copy of any temporary and permanent protective restraining order which is subsequently granted. The Customer/HR Manager will monitor and evaluate the violence reports on an ongoing basis and will submit program reports to the General Manager when requested. OFFENSIVE BEHAVIOR/SEXUAL HARASSMENT It is HUC's policy to maintain a work environment free from offensive behavior and sexual harassment. Offensive behavior may include such actions as: rudeness, angry outbursts, inappropriate humor, vulgar obscenities, name calling, disrespectful language, or any other behavior regarded as offensive to a reasonable person. A violation of this policy is subject to discipline up to and including discharge. One specific kind of illegal behavior is sexual harassment. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct or other verbal or physical conduct or communication of a sexual nature when: l . submission to that conduct or communication is made a term or condition of obtaining employment; or 2. submission to or rejection of that conduct or communication by an individual is used as a factor in a decision affecting that individual's employment; or 3. that conduct or communication has the purpose or effect of substantially interfering with an individual's employment or creating an intimidating, hostile, or offensive employment environment. Examples of conduct that violate this policy include, but are not limited to: • Repeated offensive sexual flirtations, unwelcome advances, propositions or invitations; or • Unwelcome repeated comments, jokes, displays, or suggestions of a sexual nature; or • Objectionable physical contact, including touching • In summary, sexual harassment is the unwanted, unwelcome and repeated action of an individual against another individual, using sexual overtones as a means of creating stress. Any employee who feels he/she is being subjected to offensive or discriminatory behavior of any kind or employees who are aware of such behavior is/are encouraged to express their objection to the behavior and should also immediately report the behavior to their immediate Supervisor, Department Manager or Director (if not the immediate supervisor), the Human Resources Director, or the General Manager. In addition, the employee may also file a complaint with the Minnesota Department of Human Rights and the EEOC. A person must file a complaint with the Minnesota Department of Human Rights within one year of the incident and file a complaint with the EEOC within 300 days of the incident. Staff Personnel who receives an offensive behavior or discrimination complaint shall inform the General Manager and Human Resources of the complaint as soon as possible. The General Manager must ensure an appropriate and prompt investigation of the complaint. If the investigation substantiates the complaint, HUC will take appropriate corrective action. Strict confidentiality is not possible in all cases of sexual harassment as the accused has the right to answer charges made against them; particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. Any employee who makes a false complaint or provides false information during an investigation may be subject to disciplinary action, up to and including termination. Retaliation against any person who files a complaint or participates in an investigation is expressly prohibited. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment. Any individual who retaliates against a person who testifies, assists, or participates in an investigation may be subject to disciplinary action up to and including termination. RETIREMENT Any employee who elects to retire shall give the Employer sixty (60) days' written notice of date that employee intends to retire. RESIGNATION Employees leaving employment with HUC in good standing will be paid any accrued unused vacation. To leave employment in good standing, an employee should provide written notice of resignation to Supervisor or Manager at least 10 working days prior to the resignation effective date. The General Manager may waive this requirement for good cause. A terminating employee must also return all HUC property, and equipment including keys, security devices, clothing and small hand tools provided by HUC. SOLICITATION ON UTILITY PREMISES Salespersons offering merchandise not related to HUC business are prohibited from soliciting during normal business hours. Employees are discouraged from soliciting other employees. Brochures and/or pamphlets are allowed to be put out in the breakroom for voluntary participation. Employees shall not provide another employee's contact information to a salesperson without the employee's consent. EMPLOYEE GIFTS Employees are not required to make a contribution for a gift or grant a favor for another employee. FLOWERS In the event of the death of a full-time or part-time employee, employee's spouse, mother, father, child of an employee, flowers/plant will be sent at HUC expense without delay to the appropriate funeral home. Information needed: Funeral Home Address Date to Send Flowers Similar consideration may be given, at the discretion of the General Manager, Directors, or Managers, for retirees, consultants, Commission members or others who provide significant service to HUC. PETTY CASH Petry cash funds are kept with the Accountant. The petty cash fund will be used to reimburse payment up to $25.00. Any expenditure over $25.00 will be reimbursed by check. Itemized receipts mustbe attached to a complete petty cash slip whenever possible. An employee may obtain an advance of petty cash by completing a petty cash slip and reconciling the advance with the actual amount as soon as possible. HUTCHINSON UTILITIES COMMISSION ,c�,« Board Action Form 'AlUTlt Agenda Item: Approve Policy Changes Jeremv Carter App Changes to Policies es BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of HUC's standard operating procedures, a continual policy review is practiced. The following revisions to the policies below are recommended. Equal Employment Opportunity; Exempt & Non -Exempt Handbook Data Practices Advisory; Exempt & Non -Exempt Handbook BOARD ACTION REQUESTED: Approve Policy Changes EXEMPT EQUAL EMPLOYMENT OPPORTUNITY HUC is committed to providing equal opportunity in all areas of employment, including, but not limited to recruitment, hiring, demotion, promotion, transfer, recruitment, selection, lay-off, disciplinary action, termination, compensation and selection for training. In accordance with Minnesota State Statute 363A, HUC will not discriminate against any employee or job applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, disability, age, marital status, genetic information, status with regard to public assistance, veteran status, familial status, or member -ship en ^ local human rights commission activity. DATA PRACTICES ADVISORY Employee records are maintained by Human Resources (or the Administrative Coordinator). Personnel data is retained in personnel files, finance files, and benefit/medical files. Information is used to administer employee salary and benefit programs, process payroll, complete state and federal reports, document employee performance, etc. Employees have the right to know what data is retained, where it is kept, and how it is used. All employee data will be received, retained, and disseminated according to the Minnesota Government Data Practices Act. Media Requests: All HUC employees have a responsibility to help communicate accurate and timely information to the public in a professional manner. Requests for private data or information outside of the scope of an individual's job duties should be routed to the appropriate department. Any employee who identifies a mistake in reporting should bring the error to the General Manager or other appropriate staff. Regardless of whether the communication is in the employee's official utilities role or in a personal capacity, employees must comply with all laws related to trademark, copyright, software use, etc. With the exception of routine events and basic information that is readily available to the public, all requests for interviews or information from the media are to be routed through the General Manager. No HUC employee is authorized to speak on behalf of HUC without prior authorization from the General Manager or his designee. Media requests include anything intended to be published or viewable to others in some form such as television, radio, newspapers, newsletters, social ii�edia sites, and web sites. When responding to media requests, employees should follow these steps: 1. If the request is for routine or public information (such as a meeting time or agenda) provide the information and notify the General Manager of the request. 2. If the request is regarding information about HUC personnel, potential litigation, controversial issues, an opinion on a HUC matter, or if an employee is unsure if the request is a "routine" question, forward the request to the General Manager. An appropriate response would be "I'm sorry, I don't have the full information regarding that issue. Let me take some basic information and submit your request to the appropriate person who will get back to you as soon as he/she can." Then ask the media representative's name, questions, deadline and contact information. All news releases concerning HUC personnel will be the responsibility of the General Manager. When/if the General Manager authorizes a staff person to communicate on behalf of HUC in interviews, publications, news releases, on social media sites, and related communications, employees must: ✓ Identify themselves as representing HUC. Account names on social media sites must be clearly connected to HUC and approved by the General Manager. ✓ All information must be respectful, professional and truthful. Corrections must be issued when needed. ✓ Personal opinions generally don't belong in official statements. One exception is communications related to promoting a service. ✓ Employees need to notify the General Manager if they will be using their personal technology (cell phones, home computer, cameras, etc.) for HUC business. Employees should be aware that the data transmitted or stored may be subject to the Data Practices Act. It is important for HUC employees to remember that the personal communications of employees may reflect on HUC, especially if employees are commenting on HUC business. The following guidelines apply to personal communications including various forms such as social media (Facebook, Twitter, blogs, YouTube, etc.), letters to the editor of newspapers, and personal endorsements. ✓ Remember that what you write is public, and will be so for a long time. It may also be spread to large audiences. Use common sense when using email or social media sites. It is a good idea to refrain from sending or posting information that you would not want your boss or other employees to read, or that you would be embarrassed to see in the newspaper. ✓ HUC expects its employees to be truthful, courteous and respectful towards supervisors, co-workers, citizens, customers and other persons associated with HUC. Do not engage in name-calling or personal attacks. ✓ If you publicize something related to HUC business, identify yourself and use a disclaimer such as, "I am an employee of HUC. However, these are my own opinions and do not represent those of HUC." ✓ HUC resources, working time, or official positions cannot be used for personal profit or business interests, or to participate in personal political activity. ✓ Personal social media account name or email names should not be tied to HUC. NON-EXEMPT EQUAL EMPLOYMENT OPPORTUNITY HUC is committed to providing equal opportunity in all areas of employment, including, but not limited to recruitment, hiring, demotion, promotion, transfer, recruitment, selection, lay-off, disciplinary action, termination, compensation and selection for training. In accordance with Minnesota State Statute 363A, HUC will not discriminate against any employee or job applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, disability, age, marital status, genetic information, status with regard to public assistance, veteran status, familial status, or membership on a local human rights commission activity. DATA PRACTICES ADVISORY Employee records are maintained by Human Resources (or the Administrative Coordinator). Personnel data is retained in personnel files, finance files, and benefit/medical files. Information is used to administer employee salary and benefit programs, process payroll, complete state and federal reports, document employee performance, etc. Employees have the right to know what data is retained, where it is kept, and how it is used. All employee data will be received, retained, and disseminated according to the Minnesota Government Data Practices Act. Media Requests: All HUC employees have a responsibility to help communicate accurate and timely information to the public in a professional manner. Requests for private data or information outside of the scope of an individual's job duties should be routed to the appropriate department. Any employee who identifies a mistake in reporting should bring the error to the General Manager or other appropriate staff. Regardless of whether the communication is in the employee's official utilities role or in a personal capacity, employees must comply with all laws related to trademark, copyright, software use, etc. With the exception of routine events and basic information that is readily available to the public, all requests for interviews or information from the media are to be routed through the General Manager. No HUC employee is authorized to speak on behalf of HUC without prior authorization from the General Manager or his designee. Media requests include anything intended to be published or viewable to others in some form such as television, radio, newspapers, newsletters, social ii�edia sites, and web sites. When responding to media requests, employees should follow these steps: 1. If the request is for routine or public information (such as a meeting time or agenda) provide the information and notify the General Manager of the request. 2. If the request is regarding information about HUC personnel, potential litigation, controversial issues, an opinion on a HUC matter, or if an employee is unsure if the request is a "routine" question, forward the request to the General Manager. An appropriate response would be "I'm sorry, I don't have the full information regarding that issue. Let me take some basic information and submit your request to the appropriate person who will get back to you as soon as he/she can." Then ask the media representative's name, questions, deadline and contact information. All news releases concerning HUC personnel will be the responsibility of the General Manager. When/if the General Manager authorizes a staff person to communicate on behalf of HUC in interviews, publications, news releases, on social media sites, and related communications, employees must: ✓ Identify themselves as representing HUC. Account names on social media sites must be clearly connected to HUC and approved by the General Manager. ✓ All information must be respectful, professional and truthful. Corrections must be issued when needed. ✓ Personal opinions generally don't belong in official statements. One exception is communications related to promoting a service. ✓ Employees need to notify the General Manager if they will be using their personal technology (cell phones, home computer, cameras, etc.) for HUC business. Employees should be aware that the data transmitted or stored may be subject to the Data Practices Act. It is important for HUC employees to remember that the personal communications of employees may reflect on HUC, especially if employees are commenting on HUC business. The following guidelines apply to personal communications including various forms such as social media (Facebook, Twitter, blogs, YouTube, etc.), letters to the editor of newspapers, and personal endorsements. ✓ Remember that what you write is public, and will be so for a long time. It may also be spread to large audiences. Use common sense when using email or social media sites. It is a good idea to refrain from sending or posting information that you would not want your boss or other employees to read, or that you would be embarrassed to see in the newspaper. ✓ HUC expects its employees to be truthful, courteous and respectful towards supervisors, co-workers, citizens, customers and other persons associated with HUC. Do not engage in name-calling or personal attacks. ✓ If you publicize something related to HUC business, identify yourself and use a disclaimer such as, "I am an employee of HUC. However, these are my own opinions and do not represent those of HUC." ✓ HUC resources, working time, or official positions cannot be used for personal profit or business interests, or to participate in personal political activity. ✓ Personal social media account name or email names should not be tied to HUC. HUTCHINSON UTILITIES COMMISSION��` Board Action Form mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm rMturit Agenda Item: 3M CIP Rebate Presenter: Nick Nelson Agenda Item Type: Time Requested (Minutes);; 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Approve 3M Rebate for 2018 in the amount of $78,018.32. 3M had savings of 8,975.58 MCF, 2,424,105.74 KWH and 141 KW. BOARD ACTION REQUESTED: Approve payment of $78,018.32 to 3M for CIP savings Fiscal Impact: Included in current budget: Yes Budget Change: No PROJECT SECTION: Total Project Cost: Remaining Cost: Proiect 6L Coater TO Temp reduction 10J Scrubber motor replacement Voyager line speed increase 6L Steering units Tool Room HVAC unit replacement H1 Coater slot exhaust reduction H26 Upper Oven Supply Fan 9J Silo C resin blower Coater 26 line speed increase S Bldg Steam Stations insulation 4155 compressed air use reduction 4155 Lower Roll conveyor 459C remove unused motor CS Paint Booth occ sensor North Tunnel exhaust reduction Coater 22 Exhaust Air Reduction Narrow Coating Exhaust Air Reduction Narrow Coating 1st floor general exhaust reds Narrow Coating 2nd floor general exhaust red Molding Press Renewal phase 2A CA leak repairs 157C Twist Track Air Cylinder Removal 459C - Remove a Dispenser Track Compressec 962C 2-Pack Twist Track Design Parking Lot LED lighting Compounding Solvent HX Pumps 16J LED lighting MCF Total Rebate to 31M Gas MBTU 405.00 466.01 481.83 2,191.78 2,018.36 Electrical kW-hr 155, 884.00 440.77 9,288.00 33,670.32 6,860.44 342, 976.85 40,135.00 449,933.70 9,943.00 29,830.00 1,556.46 18,833.01 59,815.89 153, 812.30 85,470.85 7,537.64 15,267.22 13.00 110,312.86 13.79 27,638.15 493.27 48,683.70 1,909.68 813,785.85 9,473.72 2,424,105.74 8,975.58 15,707.26 $ 78,018.32 180.97 723.88 1,861.40 806.61 111.68 226.21 133 8 141 24,241.06 $ 38,070.00 HUTCHINSON UTILITIES COMMISSION��` Board Action Form rMturit mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: Unit #8 Control System Replacement - Advertisement for Bids Presenter: Jeremy Carter Agenda Item Type: Time Requested (Minutes);; 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is requesting Board approval to advertise for bids for the Unit #8 Control System upgrade project. HUC will receive sealed bids at the Hutchinson Utilities office until 2pm on April 2, 2019 and then publicly open and read aloud such Bids on the following construction: "Control System Replacement for General Electric Frame 3 Combustion Turbine Balance of Plant Equipment." Bidders must have conducted a site visit prior to bid submittal. BOARD ACTION REQUESTED: Approve advertisement for bids - Unit #8 Control System Replacement Fiscal Impact: None Included in current budget: Yes Budget Change: No PROJECT SECTION: Total Project Cost: Remaining Cost: Advertisement for Bids for "Control System Replacement for General Electric Frame 3 Combustion Turbine Balance of Plant Equipment" Hutchinson Utilities Commission Hutchinson, Minnesota Notice is hereby given that the Hutchinson Utilities Commission of the City of Hutchinson, 225 Michigan Street SE, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive sealed Bids at the Hutchinson Utilities office until 2pm (CDT) on the 2nd day of April 2019, and will publicly open and read aloud such Bids at 2pm (CDT) on the 2nd day of April 2019, at the same location on the following equipment: "Control System Replacement for General Electric Frame 3 Combustion Turbine Balance of Plant Equipment" Proposals shall be properly endorsed and delivered in an envelope marked, "Control System Replacement for General Electric Frame 3 Combustion Turbine Balance of Plant Equipment" and shall be addressed to: Randy Blake, Production Manager, Hutchinson Utilities Commission, 225 Michigan Street SE, Hutchinson, Minnesota. Bids shall be supplied in both hardcopy and electronic format. The name and address of the Bidder shall be clearly indicated on the outside of the package containing the bid. Bidder shall provide one (1) original (clearly marked as such) and two (2) copies of the bid along with 2 flash drives containing electronic PDF files of their bid. Each bid should be accompanied by a Bid Bond, made payable to the Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the amount of five per cent (5%) of the Bid, as a guarantee that the Bidder will enter into the proposed Contract and provide a Performance and Payment Bond after the Bid has been accepted. The successful Bidder shall furnish a Performance Bond and Payment Bond in an amount equal to one hundred per cent (100%) of the Contract price to the Owner prior to the approval of the Contract. No Bidder may withdraw his Bid or Proposal for a Period of sixty (60) days after date of opening of Bids. At the aforementioned time and place, or at such later time and place as the Owner then may fix, the Owner will act upon Proposals received and with its sole discretion may award Contract(s) for the furnishing of said equipment. A site visit to HUC's facility prior to bid submittal is required. Bids will not be accepted unless bidder has visited the site. For questions and to arrange site visit contact Dan Lang, Hutchinson Utilities Commission Engineering Manager, at 320-234-0564. The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota reserves the right to reject any and all bids, or bid irregularities. President Date ATTESTED In , Secretary Date HUTCHINSON UTILITIES COMMISSION��` Board Action Form rMturit mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: Coriolis Meter Transmitter Upgrade Presenter: John Webster Agenda Item Type: Time Requested (Minutes);; 2 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Natural Gas Division of Hutchinson Utilities wishes to replace all 1700 series Micro Motion transmitters used on Hutchinson Utilities' Coriolis meters with the upgraded Micro Motion Model 5700 transmitters with Smart Meter Verification. Hutchinson Utilities, as a natural gas transmission provider, must ensure that each interconnect meter is accurate at all times. In order for Hutchinson Utilities to determine changes in meter accuracy, each meter would have to be removed from service and tested against a "standard" meter utilizing water as the test medium. This is a costly and time consuming process. The accuracy of a Coriolis meter does not change unless the meter has received internal damage or the sensors have become coated. The new 5700 transmitters provide "Smart Meter Verification". This is an advanced diagnostics that can be set to run at any interval, providing critical "pass/fail" details on meter performance allowing Hutchinson Utilities to detect variances in meter accuracy at any time without incurring further expense. Five of the eight Coriolis meters are currently operating with series 1700 transmitters. BOARD ACTION REQUESTED: Approve requisition number 007844. Fiscal Impact: $29,594 Included in current budget: Yes Budget Change: No PROJECT SECTION: Total Project Cost: $30,000 Remaining Cost: $406 EMERSON . Process Management Micro Motion, Inc. 7070 Winchester Circle Boulder, CO 80301 (800) 522-6277 PROPOSAL NO: 33'7891I5 2 To: HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON MN 55350-1905 Attention: John Webster Phone: 1 (320) 234-0507 E-mail: w lwg!, Moil soiii� iinii"ilw! � February 12, 2019 Salesperson: Steve Eckhardt Phone: 612-670-5640 Fax: 800-555-7027 E-mail: gteve,edd,im Reference: Price corrected, Transmitter Upgrades w/SMV Proposal No: 3378915 - 2 PROPOSAL SUMMARY INFORMATION Valid Until: 13-APR-19 Payment Terms: Payment due in 30 days Shipping: 1 weeks after receipt of Freight Terms: UCC: FOB Origin Prepaid complete order information Ultimate Destination: United States Freight Charges: Freight & Handling For Application or Proposal Questions: To Place Order or for Purchase Order Questions: JUAN BENITEZ, Technical Contact (ISR) Phone: 800-522-6277 Fax: Email: nrthCeu,iitrall,,FIlo,NCSs;.11 :::eiwxiiu..�...on'i. OLGA MONTERO, Business Administrator Phone: 800-522-6277 Fax: 800-555-7027 Email: __& m:= ORDERING INFORMATION When submitting a purchase order, please be sure to include the following information: • Purchase Order Number • Bill To Company Name & Address • Proposal # or Correct Pricing • End User Company Name, Address • Quantity of each item • End user Destination Country • Requested ship date from the factory • Payment Terms (Ex: Net 30) • Contact Info: Name, email, phone • Any special requests • Ship To Company Name & Address • Configuration Information Vendor Information: Micro Motion Inc. 7070 Winchester Circle, Boulder CO 80301 (800)522-6277 Proposal: 3378915- 2 Page 1 of 8 02/12/19 Reference: Price corrected, Transmitter Upgrades w/SMV PRICE SUMMARY Item City Description 1.0 1 5700C 12A1III'IIIAAA 2AA '1112V MICRO MOTION 5700 FIELD -MOUNT TRANSMITTER Micro Motion® 5700; Advanced MVDTm Multivariable Transmitter; Field Mount NoF:'airfax SIN 3070269. 5700 MICRO MOTION 5700 FIELD -MOUNT TRANSMITTER B Conduit Connections: 1/2-inch NPT - no gland AA Approvals: CSA (US and Canada): Class I, Division 1 Z Transmitter Option 1 : Standard Z Transmitter Option 2: Standard Z Factory Options : Standard product Z Output Channel A Assignment: Channel Off A Output Channel B Assignment: Channel On - configurable to mA out, FO, DO A Output Channel C Assignment: Channel On - configurable to mA out, FO, DO, DI Z Output Channel D Assignment: Channel Off Z Output Channel E Assignment: Channel Off MV Add on Option: Smart Meter Verification C Mounting : 9-wire remote transmitter with integrated core processor (polyurethane -painted aluminum housing), bracket for wall or pipe mounting, and hardware for 2" pipe mount, includesl0 ft. [3m] 9 wire shielded CFEPS cable A Power: 18 to 100 VDC and 85 to 265 VAC; self switching Display: Backlit graphic display for CSA, UL, and IIB + H2 ATEX and IECEx ratings Output Hardware Board : Configurable Outputs Unit Price ($) Total Price ($) 5,091.80 5,091.80 Proposal: 3378915- 2 Page 2 of 8 02/12/19 Reference: Price corrected, Transmitter Upgrades w/SMV 2.0 1 5' 0i0V10AIII''AAZZZZA .."°"""III'0V MICRO MOTION 5700 FIELD -MOUNT TRANSMITTER Micro Motion® 5700; Advanced MVDTm Multivariable Transmitter; Field Mount I1NC"II IIIpIIIII: New NYrn SN 3014320, 5700 MICRO MOTION 5700 FIELD -MOUNT TRANSMITTER C Mounting : 9-wire remote transmitter with integrated core processor (polyurethane -painted aluminum housing), bracket for wall or pipe mounting, and hardware for 2" pipe mount, includesl0 ft. [3m] 9 wire shielded CFEPS cable A B AA Power: 18 to 100 VDC and 85 to 265 VAC; self switching Display: Backlit graphic display for CSA, UL, and IIB + H2 ATEX and IECEx ratings Output Hardware Board : Configurable Outputs Conduit Connections : 1/2-inch NPT - no gland Approvals: CSA (US and Canada): Class I, Division 1 Transmitter Option 1 : Standard Transmitter Option 2: Standard Factory Options : Standard product Output Channel A Assignment: Channel Off Output Channel B Assignment: Channel On - configurable to mA out, FO, DO Output Channel C Assignment: Channel On - configurable to mA out, FO, DO, DI Output Channel D Assignment: Channel Off Output Channel E Assignment: Channel Off Add on Option: Smart Meter Verification 5,091.80 Proposal: 3378915- 2 Page 3 of 8 02/12/19 Reference: Price corrected, Transmitter Upgrades w/SMV 5,091.80 3.0 1 5'70OC'12AIIIIAAZZZZAA7Z:MV MICRO MOTION 5700 FIELD -MOUNT TRANSMITTER Micro Motion® 5700; Advanced MVDTm Multivariable Transmitter; Field Mount II HUC 1 SIN 3013982,, 5700 MICRO MOTION 5700 FIELD -MOUNT TRANSMITTER C Mounting : 9-wire remote transmitter with integrated core processor (polyurethane -painted aluminum housing), bracket for wall or pipe mounting, and hardware for 2" pipe mount, includes'10 ft. [3m] 9 wire shielded CFEPS cable 0.1, z z z z A A z z MV Power: 18 to 100 VDC and 85 to 265 VAC; self switching QL%ria"ankrOt-araRftir,• fv 1113 + H2 ATEX and IECEx ratings Output Hardware Board : Configurable Outputs Conduit Connections: 1/2-inch NPT - no gland Approvals: CSA (US and Canada): Class 1, Division 1 Transmitter Option 1 Standard Transmitter Option 2 Standard Factory Options : Standard product Output Channel A Assignment: Channel Off Output Channel B Assignment: Channel On - configurable to mA out, FO, DO Output Channel C Assignment: Channel On - configurable to mA out, FO, DO, DI Output Channel D Assignment: Channel Off Output Channel E Assignment: Channel Off Add on Option: Smart Meter Verification Proposal: 3378915- 2 Page 4 of 8 02/12/19 Reference: Price corrected, Transmitter Upgrades w/SMV no 4.0 1 5'700V10AIII'1,A0V "ZZAA ZIII0V MICRO MOTION 5700 FIELD -MOUNT TRANSMITTER Micro Motion® 5700; Advanced MVD rm Multivariable Transmitter; Field Mount 14C"'111WII: HUC 0 SN 3232`130. 5700 MICRO MOTION 5700 FIELD -MOUNT TRANSMITTER C Mounting : 9-wire remote transmitter with integrated core processor (polyurethane -painted aluminum housing), bracket for wall or pipe mounting, and hardware for 2" pipe mount, includes10 ft. [3m] 9 wire shielded CFEPS cable 1 Power: 18 to 100 VDC and 85 to 265 VAC; self switching 2 Display : Backlit graphic display for CSA, UL, and 1113 + H2 ATEX and IECEx ratings A Output Hardware Board : Configurable Outputs B Conduit Connections: 1/2-inch NPT -no gland AA Approvals : CSA (US and Canada): Class I, Division 1 Z Transmitter Option 1 : Standard Z Transmitter Option 2 : Standard Z Factory Options : Standard product Z Output Channel A Assignment: Channel Off A Output Channel B Assignment: Channel On - configurable to mA out, FO, DO A Output Channel C Assignment: Channel On - configurable to mA out, FO, DO, DI Z Output Channel D Assignment: Channel Off Z Output Channel E Assignment: Channel Off MV Add on Option: Smart Meter Verification Proposal: 3378915- 2 Page 5 of 8 Reference: Price corrected, Transmitter Upgrades w/SMV 5,091.80 02/12/19 5,091.80 5.0 1 5700C 12A11:1AAZZZZAAZZ11WV 5,091.80 5,091.80 MICRO MOTION 5700 FIELD -MOUNT TRANSMITTER Micro Motion® 5700; Advanced MVDTm Multivariable Transmitter; Field Mount 140TF'':!! Ih..111A 2 (50 pound) S114 3182457, 5700 MICRO MOTION 5700 FIELD -MOUNT TRANSMITTER C Mounting : 9-wire remote transmitter with integrated core processor (polyurethane -painted aluminum housing), bracket for wall or pipe mounting, and hardware for 2" pipe mount, includes10 ft. [3m] 9 wire shielded CFEPS cable 1 Power: 18 to 100 VDC and 85 to 265 VAC; self switching 2 Display: Backlit graphic display for CSA, UL, and 1113 + H2 ATEX and IECEx ratings A Output Hardware Board : Configurable Outputs B Conduit Connections: 1/2-inch NPT - no gland AA Approvals: CSA (US and Canada): Class 1, Division 1 z Transmitter Option 1 Standard z Transmitter Option 2 Standard z Factory Options : Standard product z Output Channel A Assignment: Channel Off A Output Channel B Assignment: Channel On - configurable to mA out, FO, DO A Output Channel C Assignment: Channel On - configurable to mA out, FO, DO, DI z Output Channel D Assignment: Channel Off z Output Channel E Assignment: Channel Off MV Add on Option : Smart Meter Verification 6.0 1 S 1"ARTU 1,275.00 1,275.00 START UP ASST,FIRST METER 0110 =_1 OWN exact measurement expectations from the very first time it is placed in iperation. See the attached Startup Services sheet for more details and pricing. 7.0 4 S I Al!!tTUIII!!!!"'AllC")IIC")III 715.00 2,860.00 START UP ASST,CONSECUTIVE MTRS Sub Total 29,594.00 Total 29,594.00 When ordering, please refer to our proposal number: 3378915 2 Proposal: 3378915- 2 Page 6 of 8 02/12/19 Reference: Price corrected, Transmitter Upgrades w/SMV Micro Motion, Inc. is pleased to present this proposal for your application. Should you have any questions about our products and services, the preparation of this proposal, or a Purchase Order submittal, please contact us at the number above. Thank you for your consideration of Micro Motion, Inc. We look forward to satisfying your instrumentation needs. The following Item Detail includes information regarding equipment specifications, pricing for all items on the proposal, and other notes as applicable. The totals do not include prices for alternate or optional items. We value your business and the trust you have placed in Emerson. We take the protection of our customer's information very seriously. Due to the inherent risks associated with the internet and as part of our ongoing commitment to our customers, we are informing our customer NOT to email or fax their credit card information. There are many risks with sending personal information, especially through the internet or via fax. Emerson Process Management is committed to customer service excellence. Click IIh IL IIZJ!I!ai to take a five question customer satisfaction survey on our proposal process. This proposal is an offer to sell and Micro Motion Standard Terms and Conditions of Sale, Form B (1/08), shall govern any resulting purchase order. Please specify your desired "on site" date and proposal number/revision on your purchase order when ordering. The "on site" date for a new account is contingent upon credit approval. Expedited Order Services: The lead-time quoted herein is standard lead time from the Micro Motion shipping dock. If you desire product to ship from our dock in less than 5 business days, and inventory and capacity are available, an additional expediting fee will be applied to your order. Please contact Micro Motion for pricing and availability of the following expediting services: Same Day Shipment, Next Day Shipment, or 3-5 Day Shipment. All approvals and hazardous area classifications are subject to compliance with installation requirements as specified in Micro Motion instruction manuals. Micro Motion strongly advises that you read the hazardous area classification information in the enclosed product specification to ensure that the proposed products are approved for use in your application. Emerson provides its customers with the highest quality products and services available in the industry. An important element in assuring customer satisfaction is proper installation. In order to assist you with proper installation of your Micro Motion equipment and ensure optimum performance, we can arrange to have a factory -trained service person on site at start-up. Please contact us if you would like more information on this service. For additional information on Micro Motion products, please visit our Internet site at wwvv. mrmwiiicirom1°mofwu2niw.wmwfmtmm. Should you require any further information or assistance, please contact Micro Motion, Inc at 800-522-6277. Thank you for your interest in Ilk; m '., "' : u""u III'wrrwm w!wu,': ^ IINt::,uu°"w�� gea"m"'uiw:�'n products and we look forward to receiving your order in the near future. Yours sincerely, Steve Eckhardt Sales Engineer Proposal: 3378915- 2 Page 7 of 8 02/12/19 Reference: Price corrected, Transmitter Upgrades w/SMV TERMS AND CONDITION OF SALE These terms and conditions, the attendant quotation or acknowledgment, and all documents incorporated by reference therein, binds seller ( i.e. Fisher Controls International LLC, Rosemount Inc., Fisher -Rosemount Systems Inc., orother Emenwn Process Management Group Company) hominafterthe Seller, and the buyer, hereinafter Buyer, and constitutes the entire agreement (Agreement) between Buyer and Seller for the provision of services (Services) and/or the sale of goods (Goods) including (except as provided in Section 10) firmware incorporated therein. INCLUDE, BUT NOT BE LIMITED TO, LOSS OF ANTICIPATED PROFITS, REVENUE OR USE AND COSTS INCURRED INCLUDING WITHOUT LIMITATION FOR CAPITAL, FUEL AND POWER, AND CLAIMS OF BUYER'S CUSTOMERS. 7. PATENTS: Subject to the limitations contained in Section 8, Seller shall defend any suits brought against Buyer based on a claim that use of the Goods manufactured by Seller constitutas an infringement of a valid patent ofthe United States, and shall pay any damages awarded therein against Buyer, provided that Buyer: promptly notifies Seller in writing of the filing of such suit or the threat thereof; permits Seller to contml 1. PRICES: Unless otherwtse specified by Seller. Sellers price for the Goods and/or Services shall remain in completely the defense or compromise of such claim of infringement; and providse all reasonable assistance effect for thirty (30) days after the date of Sellers quotation or acceptance of the order for the Goods/Services, and cooperation requested by Seller for the defense of such suit In the event that only the Goods whichever is delivered first, provided an unconditional, complete authorization for the immediate manufacture manufactured by Seller are a commercially to infringing in such suit and their use n enjoined, Seller shall, et its sole and shipment of the Goods and/or provision of Services pursuant to Sellers standard order processing option end expense, provide si the Goos reasonable them with a including, but not limited mo. procuring for Procedures is received and accepted by Seller within such time period. If such authorization Is not received by Buyer the right to continue using the Goods,thatSreplacing them with a non-infringinglfoin product or modifying them Seller within such thirty (30)day period, Seller shall havethe right to change the price for the GoodslServices to se they become non -infringing. Buyer agrees that Seller shall not be liable for infringement, and that Buyer Sellers price in effect for the Goods/Services at the time the order is released to final manufacture. Prices for shall fully indemnify Seller therefore, If Infringement is based upon the use of Goods in connection with goods Goods do not cover storing, installing, starting up or maintaining Goods unless expressly stated In Seller's not manufactured by Seger or in a manner for which the Goods were not designed by the Seller or it the quotation. Notwithstanding the foregoing, the prim for GoodsirServices saki by Seller, but manufactured by the Buyds er Inere a manner to a thehe to obecor if Goods ing.ere designed by the Buyer or were modified by or there, shall be Sellers prim in effect at the time of shipment to Buyer. the Buyer In a manner to muse them to become infringing. 8 TAXES: Any tax or governmental charge payable by the Seller bemuse of the manufacture, sale or 2. DELIVERY, upon romEPTANCEANDDOC E,,,,]I�I Nform do All shipping to propes reyprocimathe order.e and are delivery ofthe Goods, or provision of Services, may at Sellers option be added to the prim herein specified. based upon Sellers prompt receipt of all necessary information from Buyer M properly process the order. The foregoing shall not apply to taxes based upon Sellers net inmma. Notwithstanding any provisions to the contrary in this or other documents related to this transaction, and regardless of how price was quoted, whether FOB, FAS, CIF or otherwise, legal title to the Goods and risk of TERMS OF PAYMENT: Unless otherwise agreed by Seller, and subject to the approval of Sellers Credit loss thereto shall transfer to Buyer as follows: for sales in which the end destination ofthe Goods is within the ' Departmeht, terms are F.O.B. shipping point, net 30 days from date of Sellers Invoice in U.S. currency, United States, upon deliveryni United totes, comer at the shipping Ioids for sales in which the end destination of except for applicable milestone payments or export shipments for which Seller may require other the Goods is outside of theAcc United States, immediately by the Buyer have passed beyond the territorial limits arrangements. Freight charges may Include shipping and handling charges, and Buyer shall pay all such Of the Untied States. Acceptance of all orders placed Buyer Buyer pursuant to this Agreement shall take plain exclusively in Austin, Taxes. Seller shall provide Buyer with that data/documentation which is specfically charges. If any paymentowedshall ll Seller hereunder ax not paid when due, Rshall bear Interest, etn stet is identified in the quotation. If additional copies of dataldocumentatlon or non-standard dataldocumentation are determined by Seller which shall not exceed the maximum rate permitted bylaw, from the date on which R Is to be provided by Seller, they shall be provided to Buyer at Sellers prim then in effect. Date/documentation due until it is received. Seller shall haw the right, among other remedies, eitherto terminate the Agmmord marked as confidential or proprietary may not be reproduced or used for any purpose otherthan the purpose for or to suspend further deliveries under this and/or other agreements with Buyer In the event Buyer fails to which it was provided and may not be disclosed to third parties without the prior written permission of Seller. make any payment hereunder when due. Buyer shall be liable for all expenses attendant to collection of past due amounts, including attomeys' fees. 3. EXCUSE OF PERFORMANCE: Seller shall not be liable for delays in performance or for con -performance due to failure or Interruption of computer or telecommunication systems, ads of God, war, dot, fire, tertorism,70• labor trouble, unavailability of materials or components, explosion, accident, compliance with govemmental requests, laws, regulations, orders or actions, or other unforeseen circumstances or muses beyond Sellers reasonable control. In the event of such delay, the time for performance or delivery shall be extended by a period of time reasonably necessary to overcome the effect of the delay. 4. TERMINATwON AND SUSPEN410N BY BUYER: Buyer may terminate or suspend its order for any or all of the S 'I rsI' bl SOFTWARE AND FIRMWARE : Notwithstanding any other provision herein to the contrary, Seller or applicable third party owner shall retain all rights of ownership and tile in its respective firmware and software, including all copyrights relating to such firmware and software and all copies of mch firmware and software. Except as otherwise provided herein, Buyer is hereby granted a nonexclusive, royalty free license to use firmware and software, and copies of firmsoftwars, and wars, incorporated into the Goods only In conjunction with such Goods and only at the Buyers plant site where the Goods are first used. Buyers use of certain firmware (as specified by Seller) and all other mfware small be governed exclusively Goods:Services coveredbythe Aumemantonly upon SellerswnttenoonseM orpursuantto 9a app ice a by Sellers and/or third party owner's applicable license terms. policy or practices covering such termination or suspension. 11. BUYER SUPPLIED DATA: To the extent that Seller has relied upon any date or information supplied by 5. LIMITED WARRANTY: Subject to the limitations contained in Section 8 herein, Seller warrants that the B t Sailor ('D tad' the selection or des n of the Goods end/or rovislon of the Services and the limnsad fumwere embodled in the Goods will execute the programming instructions provided by Seller, and that the Goods manufactured by Seller will be free from defects in materials or workmanship under normal use and core and Services will be performed by trained personnel using proper equipment and instrumentation for the particular Service provided. The foregoing warranties will apply until the expiration of the applicablel2. warranty period. Goods are warranted for twelve (12) months from the date of initial installation or eighteen (18) months from the data ofshlpment by Seller, whichever period expires first. Consumables and Services are warranted for a period of 00 days from the date of shipment or completion ofthe Services. Produdspurchased by Seller from a third party for resale to Buyer ("Resale Products') shall carry only the warranty extended by the13. original manufacturer. Buyer agrees that Seller has no liability for Resale Products beyond making a reasonable commercial effort to arrange for procurement and shipping of the Resale Products. If Buyer discovers any warranty defects and notifies Seller thereof in writing during the applicable warranty period. Seller shall, at its option, correct any errors that are found by Seller in the firmware or Services or repair or replace F.O.B. point of manufacture that portion of the Goods or fimrvrare found by Seller to be defective, or refund the purchase prim of the defective portion of the Goods/Services. All replacements or repairs necessitated by Inadequate maintenance, normal wear and usage, unsuitable power sources or environmental conditions, accident, misuse, improper installation, modification, repair, use of unauthorized replacement pads, storage or handling, or any other muse not the fault of Seller are not covered by this limited warranty, and shall be at Buyers expense. Seller shall not be obligated to pay any costs or charges incurred by Buyer or any other party except as may be agreed upon in writing In advance by Seller. All costs of dismantling, reinstallation and freight and the time and expenses of Sellers personnel and representatives for site travel and diagnosis under this warranty clause shall be bome by Buyer unless accepted in writing by Seller. Goods repaired and parts replaced by Seller during the warranty period shall be in warranty for the remainder of the original warranty period or ninety (90) days, whichever is longer. This limited warranty is the only warranty made by Seller and can be amended only In a writing signed by Seller. THE WARRANTIES AND REMEDIES SET FORTH ABOVE ARE EXCLUSIVE. THERE ARE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, AS TO MERCHANTABILITY, FITNESS FOR PARTICULAR PURPOSE OR ANY OTHER MATTER WITH RESPECT TO ANY OF THE GOODS OR SERVICES. 6. [ I,IAjYA,,Y]O OF £MEOY AND LVU31LffY: SELLER SHALL NOT BE LIABLE FOR DAMAGES CAUSED BY DELAY IN PERFORMANCE. THE REMEDIES OF BUYER SET FORTH IN THIS AGREEMENT ARE EXCLUSIVE. IN NO EVENT, REGARDLESS OF THE FORM OF THE CLAIM OR CAUSE OF ACTION (WHETHER BASED IN CONTRACT, INFRINGEMENT, NEGLIGENCE, STRICT LIABILITY, OTHER TORT OR OTHERWISE), SHALL SELLER'S LIABILITY TO BUYER AND/OR ITS CUSTOMERS EXCEED THE PRICE TO BUYER OF THE SPECIFIC GOODS MANUFACTURED OR SERVICES PROVIDED BY SELLER GIVING RISE TO THE CLAIM OR CAUSE OF ACTION. BUYER AGREES THAT IN NO EVENT SHALL SELLER'S LIABILITY TO BUYER AND/OR ITS CUSTOMERS EXTEND TO INCLUDE INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES. THE TERM "CONSEQUENTIAL DAMAGES" SHALL Form 8 (Of 08) uyer o e er a m g p preparation of Sellers quotation, and the Data is inadequate or Inaccurate, any warranties or other provisions contained herein which are affected by such mni itions shall be null and void. EXPORTBMP0RT: Buyer agrees to comply with all applicable Import and export control laws, regulations, orders and requirements, Including without limitation those of the United States and the European Union, and the jurisdictions in which the Seller and Buyer are established or from which items may be supplied. (a) Buyer shell not assign its rights or obligations under the Agreement without Sellers prior written mnsent (b) There are no understandings, agreements or representations, express or implied, not specified in the Agreement. (c) No action, regardless of form, arising out of transactions under the Agreement, may be brought by either party more than two [2] years after the muse of action has accrued. (d) Any modification of these terms and conditions must beast forth in a written instrument signed by a duly authorized representative of Seller. (a) The Agreement is formed and shall be construed, performed and enforced under the laws of the State of Missouri. However, Buyer and Seller agree that the proper venue for all actions arising under the Agreement shall be only in the USA and in the Stale where the Goods involved in such actions were manufactured. (f) UNLESS OTHERWISE SPECIFICALLY PROVIDED IN SELLER'S QUOTATION, GOODS AND SERVICES HEREUNDER ARE NOT INTENDED FOR USE IN ANY NUCLEAR OR NUCLEAR RELATED APPLICATIONS. Buyer (1) accepts Goods and Services in accordance with the restriction set forth in the immediately preceding sentence, (ti) agrees to communicate such restriction in writing to any and all subsequent purchasers or users and (ill) agrees to defend, indemnity and hold harmless Seller from any and all claims, losses, liabilities, suits, judgments and damages, including incidental and consequential damages, arising from use of Goods and Services in any nuclear or nuclear related applications, whether the muse of action be based in tort, contract or otherwise, including allegations that the Sellers liability is based on negligence or strict liability. (g) The 1080 United Nations Convention on Contracts for the International Sale of Goods does not apply to this Agreement. (h) If any provision of the Agreement is invalid under any statute or rule of law, such provision, to that extent only, shall be deemed to be omitted without affecting the validityof the remainder of the Agreement (1) Seller specifically objects to the application of any Federal Acquisition Regulation ('FAR') or other governmental procurement provision or clause to the Agreement. 0) The rights, remedies and protections afforded to Seller under this Agreement, including bud not limited to indemnification of Seller, limitation of remedy and liability and limited wananty_shell extend to Seller and to its affiliates, subsidiaries or related companies performing or supplying work, services or products under this Agreement or any agreement Into which it is incorporated by reference. (k) Seller does not agree to: (1) Indemnify Buyer, or (it) name Buyer as an additional insured. Product Data Sheet PS-001885, Rev H June 2018 D Technology Repeatable, reliable, accurate measurements o Faster processing speed delivers the best response even in the most challenging applications such as meter proving, filling & dosing, and batching • Smart Meter Verification provides you with the confidence you need in your meter performance a' Zero verification confirms the calibration and indicates when it's time to re -zero the meter ^a Approved for custody transfer and certified for SIL2 and SIL3, which provides measurement confidence and reliability A window into your process Easy access to detailed measurement history gives you valuable insight into your process for better troubleshooting and optimization a Real-time indication of multi -phase flow events allow for greater process control a High -accuracy density measurement reduces or eliminates waste in your process while the embedded historian records upsets and process deviations Productivity through simplified solutions ■ Designed to minimize the time and expertise needed to install and operate the flowmeter a Up to five fully configurable input/output channels that can be easily upgraded with changing needs a Ethernet version includes multiple protocols on dual channels, plus a configurable IJO channel a FOUNDATION'S Fieldbus version includes IEC-61158-2 FOUNDATION Fieldbus output, a fixed mA output channel, and a configurable frequency / discrete output channel. ■ Up to four configurable intrinsically safe output channels that can easily be upgraded with changing needs a OfFline configuration and auditing through new file shuttling capability Model 5700 Transmitters June 2018 IIIII IIIII l IIIII"'i IModel 5700 tllli IIIII" "' IIIII" Model 5700 transmitters deliver the best measurement technology and offer unparalleled support — ensuring total measurement confidence, valuable process insight and greater operational efficiency. These transmitters provide the scalability, compatibility and performance that your application demands. Simplified installation and commissioning An intuitive interface, spacious side -access wiring compartment and convenient mounting brackets. Smart Meter Verification: advanced diagnostics for your entire system Our online tool verifies that your meter performs as well as the day it was installed, giving you assurance in less than 90 seconds. VERIFICATION Measurement history for easier troubleshooting and optimization Detailed history files deliver key time -stamped information about your process from configuration changes and alerts to process events and statistics. www.emerson.com June 2018 Unmatched system connectivity and services interfaces Model 5700 Transmitters Configurable 1/0 version Up to five fully configurable 1/0 channels with multiple mA, discrete and frequency outputs, and several powerful service interfaces. mA, frequency, discrete inputs Up to 3 mA outputs Up l0 3 frequency or discrete outputs ;txrumuwitn ModbuslRS-465 HART/RS-A85, HARTJBe11 202 USP (service port), HART connection terminals Ethernet version Two Ethernet outputs with EtherNetjlP, Modbus TCP, or PROFINET—plus one config- urable output. Discrete input 2 Ethernet ports 1 configurable 1/0 channel for mA, frequency, or discrete output .s r OV of Fieldbus version Fieldbus output, mA output, and a configurable channel for frequency or discrete output. Fieldbus output MA output Configurable channel for frequency or discrete output Intrinsically safe outputs version Up to four fully configurable output channels with up to three mA, and two discrete and frequency outputs. I Up to 3 mA outputs �r- Up to 2 frequency or discrete outputs 0°IIIt p HART connecttt on 4enninals www.emerson.com Model 5700 Transmitters June 2018 Model 5700 enhancei i"ients Internal memory The Model 5700 transmitter provides a backup of. r Transmitter configurations • Meter verification baseline and history • Data log • Licensing key If you need to replace your transmitter, move your old memory to the new transmitter without losing any data or licensing information. Software licensing Software licensing makes it possible to: a, Purchase permanent features and add them later mi Trial features, such as concentration measurement, for 60 days before buying ■i Order up to five input/output channels through the license Large graphical display 0 Supports multiple languages Supports full configuration capabilities directly from the display ■ Provides understandable alert codes Two-phase flow detection Two-phase flow detection provides clear, concise information about fluid conditions, including notification about the following three fluid regimes: Single phase Moderate two-phase flow Severe two-phase flow Physical design • Conduit and terminal compartments are accessible from the sides ■ Modular board stack design ■ Spacious wiring compartments • Remote mounting bracket r A Universal Service Port (USP) connects and transfers data using standard, easily available equipment Troubleshooting tools The Model 5700 transmitter stores data in non volatile memory with Real Time Clock, including: •' Audittrail ■ Alert log Longterm data historian: 5-minute Min, Max, Avg, Std Dev (10 years) Shortterm data historian: 1-second data (30 days) The Model 5700 transmitter contains descriptive alerts describing the issue and recommended steps for resolution. a Follows NE 107 Standard 4 www.emerson.com H�TC��IQ PURCHASE REQUISITION Date Requisition No. HUTCHINSON UTILITIES COMMISSION UTILITIES 225 MICHIGAN ST SE rrriN �,�fo�+n ��,I� � HUTCHINSON, MN 55350 02/13/2019 �07844 Phone:320-587-4746 Fax:320-587-4721 MICRO MOTION 22737 NETWORK PLACE CHICAGO, IL 60673-1227 Note: Description: Required by: Requested by: JWebster Item part No. Description Qty Unit Due Date Unit Price Ext. Amount No. 5700C12ABAAZZZZ AZZMV, MICRO MOTION - FIELD -MOUNT TRANSMITTER, MICRO MOTION 5700; ADVANCED MVD MULTIVARIABLE TRANSMITTER; FIELD 1 000-00000 MOUNT W/SMART METER VERIFICATION. TO 1.00 EA 02/27/2019 $5,091.800 $5,091.80 REPLACE FAIRFAX TRANSMITTER, SN PROPOSAL NO: 3378915-2 MFG. PART: 5700C12ABAAZZZZAAZZMV, MICRO MOTION - FIELD -MOUNT TRANSMITTER, MICRO MOTION 5700; ADVANCED MVD MULTIVARIABLE TRANSMITTER; FIELD 2 000-00000 MOUNT W/SMART METER VERIFICATION. TO REPLACE NEW ULM TRANSMITTER, SN 3014320. PROPOSAL NO: 3378915-2 MFG. PART: 5700C12ABAAZZZZAAZZMV, MICRO MOTION - FIELD -MOUNT TRANSMITTER, MICRO MOTION 5700; ADVANCED MVD MULTIVARIABLE TRANSMITTER; FIELD 3 000-00000 MOUNT W/SMART METER VERIFICATION. TO REPLACE HUC #1 TRANSMITTER, SN 3013982 PROPOSAL NO. 3378915-2 MFG. PART:. 1.00 1 EA 1102/27/2019 1.00 I EA 102/27/2019 $5,091.800 ( $5,091.80 $5,091.800 1 $5,091.80 Date Printed: 02/20/2019 Requisitioned By: JWebster Page: 1/2 HUTCHINSON ° UTILITIES �rr�rx commission MICRO MOTION 22737 NETWORK PLACE CHICAGO, IL 60673-1227 Note: Description: PURCHASE REQUISITION HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 Phone:320-587-4746 Fax:320-587-4721 Date Requisition No. 02/13/2019 007844 Required by: Requested by: Mobster Item Part No. Description Oty Unit Due Date Unit Price Ext. Amount No. 5700C12ABAAZZZZAAZZMV, MICRO MOTION - FIELD -MOUNT TRANSMITTER, MICRO MOTION 5700; ADVANCED MVD MULTIVARIABLE TRANSMITTER; FIELD 4 000-00000 MOUNT W/SMART METER VERIFICATION. TO 1.00 EA 02/27/2019 $5,091.800 $5,091.80 REPLACE HUC #2 TRANSMITTER, SN 3232733. PROPOSAL NO: 3378915-2 MFG. PART: 5700R12ABAAZZZZAAZZMV, MICRO MOTION - FIELD -MOUNT TRANSMITTER, MICRO MOTION 5700; ADVANCED MVD 5 000-00000 MULTIVARIABLE TRANSMITTER; FIELD 1.00 EA 02/27/2019 $5,091.800 $5,091.80 MOUNT W/SMART METER VERIFICATION. TO REPLACE HUC #2-50 TRANSMITTER, SN 3182457. MFG. PART: STARTUPI, START IP ASST, FIRST METER - 6 000-00000 PROPOSAL NO. 3378915-2 MFG. PART: 1.00 EA 03/15/2019 $1,275.000 $1,275.00 STARTUPADDIL„ 'START UP ASST, CONSECUTIVE - METERS 7 000-00000 4.00 EA 03/15/2019 $715.000 $2,860.00 �PROPOSAL NO: 3378915-2 MFG.PART, Total 29,594.00 Date Printed: 02/20/2019 Requisitioned By: JWebster Page: 2/2 HUTCHINSON UTILITIES COMMISSION��` Board Action Form rMturit mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: Approval of Requisition 007851 for winter excavation at hospital. Presenter: D Hunstad/J Webster Agenda Item Type: Time Requested (Minutes);; 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Hospital is constructing an addition to the hospital and a central utility plant (CUP) building in 2019. The CUP is being constructed directly over the existing 3 phase electric primary that serves the hospital as well as the natural gas service line. Wold Architects and Engineers have requested that both facilities be relocated prior to April 1, 2019. Hutchinson Utilities does not have the excavating equipment necessary to perform this work with the amount of frost that is currently in the ground. Two contractors submitted bids for the excavation work, Hjerpe Contracting, Inc. and NPL (Northern Pipeline Construction). The Electric Division will be relocating the existing 3 phase electric primary as well as installing an additional transformer for the new CUP building and future needs. The Natural Gas Division will be installing a new polyethylene service line and metering facilities to the hospital as well as retiring the existing steel service line. All expenses incurred on this project will be invoiced to Hutchinson Hospital. BOARD ACTION REQUESTED: Approval of requisition number 007851. Fiscal Impact: $0 Included in current budget: No Budget Change: No PROJECT SECTION: Total Project Cost: Approx $55,000 Remaining Cost: $19,850 ING TRANSFORMER ; y ISTING 2" STEEL B SERVICE 601 tXIS I INU UAS ME I EK SE PROPOSED UTILITY TRENCH, 220' X 4' X 40" 4-10'X90' CONNECTION PIT BACKFILL WITH GRANULAR MATEF EXISTING PRIMARY 3 ELECTRIC CONDUCT CENTURY TURY AVE SE EXISTING 3" STEEL GAS MAIN Es'rmATEI HUTCHINSON HOSPITAL Qty DISCRIPTION Unit Price Line Total 4 DAYS GROUND THAWING UNIT $ 690.00 $ 2,760.00 20 HOURS FUEL TRUCK W/ DRIVER 102.10 2,042.00 300 L.FT. SAW CUTTING 4.56 1,368.00 10.00 CURB AND GUTTER REMOVAL 7.34 73.40 500 SQ FT I BREAK REMOVE DISPOSE BLACKTOP 1.77 885.00 100 SQ FT BREAK REMOVE DISPOSE CONCRETE 4.61 461.00 5 DAYS TRENCH ROLLER RAMX 460.00 2,300.00 50 HOURS RUBBER TIRE EXCAVATOR 94.76 4,738.00 50 HOURS 4 MAN CREW 395.45 19,772.50 150 CY SAND 21.85 3,277.50 160 CY HAUL AWAY 6.90 1,104.00 $ 38,781.40 Hjerpe Contracting, Inc. 16246 Hwy 15 S. PO Box 517 Hutchinson, MN 55350 Hutchinson Utilities 225 Michigan St. SE Phone # Fax # Hutchinson, MN 55350 320-234-8305 320-234-7305 Bid Proposal & Contract Date Proposal # 2/19/2019 2627 E-mail kurt@hjerpecontracting.com Terms Description I Qty Y Rate d Total Bid for Excavation and backfill of utility trench for the Hutchinson Hospital Utility Lines Relocation Project Saw cut bituminous and concrete surfaces per LF. 400 4.00 1,600.00 Remove existing bituminous and concrete surface per SY 100 9.00 900.00 Excavate new utility trench 4' wide x 40" deep. All granular material to be salvaged. Excess 1 22,850.00 22,850.00 spoils to be hauled out. Excavate 10' x 10' connection pits for splices per each 4 400.00 1,600.00 Furnish and install granular bedding for new utilities. Compact and bring trench to existing 185 20.00 3,700.00 elevations with compacted granular material per cy(lv) Furnish and install ground thawing system per week. 1 4,500.00 4,500.00 Traffic control, permits, and all surface restoration by others. Thank you for the opportunity to bid your work. Total Bid Price Upon signing below, both parties agree to this bid proposal. Date: Accepted By: Date: Accepted By: $35,150.00 HUTCHINSON UTILITIES HJERPE CONTRACTING INC PO BOX 517 HUTCHINSON, MN 55350 Note: Description: PURCHASE REQUISITION HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 Phone:320-587-4746 Fax:320-587-4721 Date Requisition No. 02/22/2019 007851 Required by: Requested by: JWebster Item No. Part No. Description Qty Unit Due Date Unit Price Ext. Amount 'SAW CUT BITUMINOUS/CONCRETE SURFACES, LF- 1 000-00000 MFG. PART: 400.00 EA 03/08/2019 $4.000 $1,600.00 REMOVE BITUMINOUS/CONCRETE SURFACES, SF - 2 000-00000 MFG. PART: 100.00 EA 03/08/2019 $9.000 $900.00 EXCAVATE NEW UTILITY TRENCH 4' WIDE X - 40" DEEP. ALL GRANULARO MATERIAL TO BE 3 000-00000 SALVAGED. EXCESS SPOILS TO BE HAULED 1.00 EA 03/08/2019 $22,850.000 $22,850.00 OUT. MFG. PART: EXCAVATE 10' X 10' CONNECTION PITS FOR - SPLICES EA. 4 000-00000 MFG. PART: 4.00 EA 03/08/2019 $400.000 $1,600.00 FURNISH AND INSTALL GRANULAR BEDDING FOR - NEW UTILITIES. COMPACT AND BRING 5 000-00000 TRENCH TO EXISTING ELEVATIONS WITH 185.00 EA 02/22/2019 $20.000 $3,700.00 CONPACTED GRANULAR MATERIAL MFG. PART: FURNISH AND INSTALL GROUND THAWING - SYSTEM PER WEEK. 6 000-00000 MFG. PART: 1.00 EA 02/22/2019 $4,500.000 $4,500.00 Total 35,150.00 Date Printed: 02/22/2019 Requisitioned By: JWebster Page: 1/1 HUTCHINSON UTILITIES COMMISSION��` Board Action Form rMturit mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: Distributed Generation 2018 Report Presenter: Dave Agenda Item Type: Time Requested (Minutes);; 5 Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In 2017 the State law changed that now allows for Municipals and Cooperatives to Govern customer generation interconnections as long as they have officially adopted the appropriate rules, rates, and contract forms. HUC has already formally adopted a Distributed Generation interconnection policy that meets this requirement for both, <40KW and >40KW interconnections. (see attachments) One change is recommended for the review. Remove "parallel" and add "Distributed" to the title of the 40KW or less policy. This aligns with today's terminology and will also match our existing over 40KW policy. The new Law requires Municipal Utilities that have adopted DG interconnections policies to review annually all Net Energy billed qualifying facilities. (see attachment, DG Report 2018) Prior to the law change, HUC was required to file this report with the Department of Commerce and the Minnesota Public Utilities Commission. BOARD ACTION REQUESTED: None Fiscal Impact: Included in current budget: Budget,Change: PROJECT SECTION: Total Project Cost: Remaining Cost: Minnesota Public Utilities Commission DOCKET NO. E999/PR-19-09 Reporting Period: January 1, 2018 - December 31, 2018 Qualifying Facilities Report Utility: 0 Minn. Rules 7835.1400 NET ENERGY BILLED QUALIFYING FACILITIES >_40kW, <1MW 7835.1400 (A) Number of Net Metering Installed Net Metering Facility Type Customers Capacity (kW)* Month 7835.1400(B) Total net exports to Utility (kWh) 7835.1400(C) Total net imports from Utility (kWh) 7835.1400(D) Total Net Metered electricity purchased by the Utility (kWh) Photovoltaic 1 21 480 Jan 2018 370 307770 Notes: Waste Water Treatment Plant 40OKW and CG Properties 80 KW. All Exports are from CG properties only. Feb 2018 630 244020 Mar 2018 2320 234720 Apr 2018 3830 258480 May 2018 5040 222080 260 Jun 2018 3040 230540 Jul 2018 4760 256420 Aug 2018 2580 209010 Sep 2018 2620 145330 Oct 2018 21001 216050 Nov 2018 470 188750 Dec 2018 130 211620 PVTOTALANNUAL 278901 2724790 260 1 of 1 3. MR 7835.1400 QFs 2A0kW, <1MW Hutchinson Utilities Commission Darr wrwiipllw Distributed Generation (40 kW or Less) — Net Energy Billing Amended February 25, 2015 1. Effective In All territories served by Hutchinson Utilities Commission (HUC). 2. Availability Available to single-phase and three-phase customers where a part or all of the electrical requirements of the customer are supplied by the customer's generating facilities, where such facilities have a total generating capability of 40 kW or less, where such facilities are connected in parallel with HUC and where such facilities are approved by HUC. The budget payment plan shall not be available to customers with parallel generation. 3. Rate The customer shall be billed monthly on a net energy basis and shall pay the fixed charge and energy charge as specified in HUC's rate schedule under which the customer is served. If, in any month, the Customer's bill has a credit balance of $100 or less, the amount shall be credited to subsequent bills until a debit balance is reestablished. If the credit balance is more than $100, the utility shall reimburse the customer by check upon request. Monthly credits shall be computed by taking the net excess kilowatt-hours produced times the average annual wholesale cost of power from the previous year. 4. Metering and Services Facilities HUC shall utilize an electric meter capable of measuring electric energy in both the forward and reverse direction. 5. Contract Required A contract (Contract for Parallel Generation Facilities (40 KW or Less)) is required between HUC and the customer -owned generation facility. The contract shall specify safety, system protection, and power quality requirements that generators 1 Hutchinson Utilities Commission Darr wrwiipllw Distributed Generation (40 kW or Less) — Net Energy Billing must comply with. Contracts with customer -owned generation facilities selling energy under the standard (non -negotiated) rate have no specific term or length. 6. Customer Obligation a. Metering Facilities The customer shall furnish, install and wire the necessary service entrance equipment, meter sockets, meter enclosure cabinets, or meter connection cabinets that may be required by HUC to properly meter usage and sales to HUC b. Interconnection Costs The owner of the generating facility shall be required to pay all interconnection costs, incurred by HUC. The owner shall pay said costs prior to the final service connection to the Utility's electrical system C. Insurance Hold Harmless and Government Approval The customer shall keep in force a policy of liability insurance, of at least $300,000.00, against personal or property damage to the utility's system, equipment and personnel arising from the installation, interconnection, and operation of the customer's generating facility. The customer shall provide proof of insurance to HUC on an annual basis with said policy specifically naming HUC as an insured. The customer shall indemnify and hold HUC harmless from all claims of damage whatsoever. The customer is responsible for obtaining all governmental permits and approvals. d. Interconnection and Operational (Safety and Power Quality) Requirements Electric Service to a customer -owned electric generation installation may be disconnected for failure to comply with the following requirements. 1) Interconnection of a generating facility with the HUC system shall not be permitted until application has been made to and approval received from HUC. The Utility may withhold approval only for good reason such as failure to comply with applicable HUC or governmental rules or laws. HUC shall require a contract specifying 2 Hutchinson Utilities Commission r Dar wra"PI Distributed ^d Generation (40 kW or Less) — Net Energy Billing reasonable technical connection and operating aspects for the parallel generating facility. 2) HUC may require that for each generating facility there is provided, between the generator/s and the utility system, a lockable load -break disconnect switch. For installations interconnected at greater than 600 volts, a fused cutout switch may be substituted, where practicable. The switches shall be accessible to HUC for the purpose of isolating the parallel generating facility from the HUC system when necessary. 3) HUC shall require a separate distribution transformer, where necessary, for a customer having a generating facility for reasons of public and employee safety or where the potential exists for the generating facility causing problems with the service of other customers. 4) HUC shall require that each generating facility have a system for automatically isolating the generator from HUC's system upon loss of the HUC supply, unless HUC desires that the local generation be continued to supply isolated load. 5) HUC shall require that the customer discontinue parallel generation operations when it so requests and HUC may isolate the generating installation from its system at times. During such times, HUC shall not be liable for revenue lost by the customer. Parallel generation may be disconnected: a) When considered necessary to facilitate maintenance or repair of HUC's facilities. b) When considered necessary during system emergencies. c) When considered necessary during such times as the generating facility is operating in a hazardous manner, or is operating such that it adversely affects service to other customers or to nearby communication systems or circuits. 6) The owner of the generating facility shall be required to make the equipment available and permit entry upon the property by electric and communication utility personnel at reasonable times for the purpose of testing isolation and protective equipment, evaluating the quality of power delivered to HUC's system and testing to determine 3 Hutchinson Utilities Commission r Dar wra"PI Distributed ^d Generation (40 kW or Less) — Net Energy Billing whether the local generating facility is the source of any electric service or communication systems problems. 7) The power output of the generating facility shall be maintained such that the frequency and voltage are compatible with normal HUC service and do not cause that HUC service to fall outside the prescribed limits of Commission rules and other standard limitations. 8) The generating facility shall be operated so that variations from acceptable voltage levels and other service impairing disturbances do not result in adverse effects on the service or equipment of other customers, and in a manner that does not produce undesirable levels of harmonics in the HUC power supply. The customer agrees to disconnect the generating facility from HUC's distribution system or reimburse HUC for the cost of necessary system modifications if operation of the generating facility causes radio, television, internet, or electrical service interference to other customers, or interference with the operation of HUC's electrical system. 9) The owner of the generating facility shall be responsible for providing protection for the owner's equipment and for adhering to all applicable national, state and local codes. 10) Customer agrees to locate the generating facility so as to not interfere with HUC's distribution system. Customer agrees that the installation shall be in compliance with all applicable electric codes and the generating facility shall be operated only after the installation has been inspected and approved by appropriate authorities. Customer agrees to obtain all required permits, abide by all building and zoning requirements and applicable inspections. 11) The customer agrees to reimburse HUC for any addition, modification, or replacement of distribution components made necessary by the customer's installation. 12) Customer agrees to effectively install grounding and provide surge arrestor protection to prevent lightning damage to HUC's distribution system. 12 Hutchinson Utilities Commission Darr wrwiipllw Distributed Generation (40 M or Less) — Net Energy Billing 7. Utility Obligation a. Metering Facilities HUC shall own and install an appropriate meter in order to record all flows of energy necessary to bill in accordance with the charges and credits of the rate schedule. b. Notice to Communication Firms HUC shall notify telephone utility and cable television firms in the area when it knows that a customer -owned generating facility is to be interconnected with its system. This notification shall be as early as practicable to permit coordinated analysis and testing in advance of interconnection. 8. Right to Appeal The owner of the generating facility interconnected, or proposed to be interconnected, with HUC's system may appeal to the Commission should any requirement of HUC's service rules or the required contract be considered to be excessive or unreasonable. Such appeal shall be reviewed and the customer notified of the Commission's determination. 5 Contract for P 1'1ies°tr,i buted Generation Facilities (40 kW or Less) This contract is entered into Commission (hereafter called "Utility") and (hereafter called "Customer"). RECITALS by Hutchinson Utilities Per MN Statute 216B.1611, the Utility shall request the following information for interconnection of distributed renewable generation. 1) 2) 3) 4) The name plate capacity of the facility (kW) The pre -incentive installed cost of the generating facility The energy source of the facility (Solar, Wind, etc.) Location of the facility The Customer is prepared to generate electricity in parallel with the Utility. The Customer meets the requirements of the Utility's rules on parallel generation and any technical standards for interconnection the Utility has established that are authorized by those rules. The Utility is obligated under Federal and Minnesota law to interconnect with the Customer and to purchase electricity offered for sale by the Customer. AGREEMENTS The Customer and the Utility agree: 1. The Utility shall sell electricity to the Customer under the rate schedule in force for the class of customer to which the Customer belongs. 2. Payment per KWH for energy delivered to the Utility, in excess of energy used by the Customer. $ see #3, Rate, Hutchinson Utilities Commission Parallel Generation (40 kW or Less) — Net Energy Billing policy. 3. The rates for sale and purchase of electricity may change over the time this contract is in force, due to actions of the Utility. The Customer and the Utility agree that sales and purchases shall be made under the rates in effect each month during the time this contract is in force. 4. The Customer must operate its electric generating facilities within any rules, regulations, and policies adopted by the Utility, which provide reasonable technical connection and operating specifications for the customer (Hutchinson Utility Commission's rules and regulations applicable to parallel generation are attached). 5. The Customer will operate its electric generating facilities so that they conform to the national, state, and local electric and safety codes, and will be responsible for the costs of conformance. 6. The Customer is responsible for the actual, reasonable costs of interconnection which are estimated to be $ The customer shall pay the Utility in this manner: 7. The Customer shall provide the Utility reasonable access to its property and electric generating facilities in the event the configurations of those facilities do not permit disconnection or testing from the Utility's side of the interconnection. If the Utility enters the Customer's property, the Utility shall remain responsible for its personnel. 8. The Utility may discontinue providing electricity to the Customer during a system emergency. The Utility shall not discriminate against the Customer when it discontinues providing electricity or when it resumes providing electricity. 9. The Utility may discontinue purchasing electricity from the Customer when necessary for the Utility to construct, install, maintain, replace, remove, investigate, or inspect equipment or facilities within its electrical system. The Utility shall notify the Customer prior to discontinuing the purchase of electricity in this manner: 10. The customer shall keep in force a policy of liability insurance, of at least $300,000.00, against personal or property damage to the Utility's system, equipment and personnel arising from the installation, interconnection, and operation of customer's generating facility and shall provide annual proof of the insurance to the Utility with said policy specifically naming the Utility as an insured. The customer agrees to indemnify and hold harmless the Utility from all claims whatsoever arising from customer's generating system. 11. This contract becomes effective when signed by the Customer and the Utility. This contract will remain in force until either the Customer or the Utility provides written notice to the other that the contract is canceled. This contract shall be canceled 30 days after notice is given. 12. This contract does not serve as an approval of the Customer's generating system for planning, zoning or permit purposes. The Customer shall have the responsibility to obtain proper approval and permits from the City of Hutchinson or other governmental entities pertaining to the construction and operation of the Customer's generating system. 2 13. This contract contains all the agreements made between the Customer and the Utility. The Customer and the Utility are not responsible for any agreements other than those stated in this contract. THE CUSTOMER AND THE UTILITY HAVE READ THIS CONTRACT AND AGREE TO BE BOUND BY ITS TERMS. AS EVIDENCE OF THEIR AGREEMENT, THEY HAVE EACH SIGNED THIS CONTRACT BELOW ON THE DATE WRITTEN AT THE BEGINNING OF THIS CONTRACT. Customer In Date: 3 HUTCHINSON UTILITIES COMMISSION go Hutchinson Utilities Commission Distributed Generation (Over 40 M Policy Amended: July 29, 2015 1. Effective In All territories served by Hutchinson Utilities Commission (HUC or Utility). 2. Availability Available to single-phase and three-phase customers when- (1) a part or all of the electrical requirements of the customer are supplied by the customer's generating facility that satisfies the requirements of qualifying facilities under the federal Public Utility Regulatory Policies Act (Customer QF); (2) the Customer QF has a total generating capability of greater than 40 kW; and (3) the Customer QF is connected in parallel with HUC. 3. Approval Process The customer shall provide information to HUC, as early as practicable, concerning the proposed Customer QF, including, but not limited to- 1 ) The name plate capacity of the QF (kW) 2) The pre -incentive installed cost of the QF 3) The energy source of the QF (Solar, Wind, etc.) 4) Location of the QF (the "Location") 5) Sufficient technical information to evaluate the proposed interconnection of the QF and how the QF will satisfy the HUC interconnection criteria; 6) Any additional information to evaluate the design, safety, financial factors, and supporting detail for the proposed QF; 7) Other information reasonably requested by HUC. HUC shall consider the customer's application. HUC shall require a contract specifying reasonable technical connection and operating aspects for the Customer QF. The Customer QF shall not interconnect with HUC unless and until HUC has issued its approval, and the Customer QF has obtained all applicable governmental approvals. Hutchinson Utilities Commission Distributed Generation (Over 40 M Policy 4. Separate Contract Required A separate contract is required between HUC and the customer concerning the Customer QF. The contract shall specify safety, system protection, and power quality rules that generators must comply with, as well as rate and financial provisions. The contract shall otherwise comply with the requirements of this Policy. 5. Financial Provisions The separate contract shall address the appropriate payment terms for the purchase of any electrical output supplied by the Customer QF to HUC, as well as the customer's purchase of power and energy, standby services, and other services from HUC. At a minimum, the customer rate shall encompass the HUC distribution rate components, the actual costs incurred by HUC under its wholesale supplier rate(s), and applicable transmission rate(s), all of which will be applied under the rates as they then exist, and shall be automatically updated in the event of any changes. The contract shall consider all applicable costs of HUC. The contract may include a minimum rate for delivery of power and energy to the customer. The budget payment plan will not be available to customers with distributed generation. 6. Other Customer Obligations a. Metering Facilities The customer shall furnish, install, and wire, at customer's sole expense, the necessary service entrance equipment, meter sockets, meter enclosure cabinets, or meter connection cabinets that may be required by HUC to properly meter usage and sales to HUC. b. Interconnection Costs The Customer QF shall be required to pay all interconnection costs, including actual costs incurred by HUC. The Customer QF shall pay said costs prior to the final service connection to the Utility's electrical system. C. Power Factor The customer shall operate on a net power factor of not less than 94 percent. A power factor penalty will apply if the power factor drops below 94 percent. Hutchinson Utilities Commission Distributed Generation (Over 40 M Policy d. Insurance Hold Harmless and Government Approvals The customer shall keep in force a policy of liability insurance, of at least $2 Million per occurrence, against personal or property damage to HUC's system, equipment, and personnel arising from the installation, interconnection, and operation of the Customer QF. The customer shall provide proof of insurance to HUC on an annual basis with said policy specifically naming HUC as an additional insured. The customer shall indemnify, defend, and hold HUC harmless from all claims and loss whatsoever arising directly or indirectly from the Customer QF. The customer is responsible for obtaining and maintaining all governmental permits and approvals for the construction and operation of the QF, at customer's sole expense. e. Interconnection and Operational (Safety and Power Quality) Requirements 1) HUC may, in its discretion, disconnect electric service to a Customer QF, for reasons of safety, system emergency, prudent utility practices, or failure to comply with HUC policies, regulations, and service rules. 2) Interconnection of a Customer QF with the HUC system shall not be permitted until application has been made to and approval received from HUC. HUC may withhold approval for good cause, including, but not limited to failure to comply with applicable HUC or governmental rules or laws, or failure to enter a separate agreement concerning the Customer QF. HUC shall require a contract specifying reasonable technical connection and operating aspects for the Customer QF. 3) HUC may require that for each Customer QF there is provided, between the generator/s and the Utility system, a lockable load - break disconnect switch. For installations interconnected at greater than 600 volts, a fused cutout switch may be substituted, where practicable. The switches shall be accessible to HUC for the purpose of isolating the parallel generating facility from the HUC system when necessary. 4) HUC shall require a separate distribution transformer, where necessary, for reasons of public and employee safety or where the potential exists for the Customer QF causing problems with the service of other customers. Hutchinson Utilities Commission Distributed Generation (Over 40 M Policy 5) HUC shall require that each Customer QF have a system for automatically isolating the generator from HUC's system upon loss of the HUC supply, unless HUC desires that the local generation be continued to supply isolated load. 6) HUC shall require that the customer discontinue QF operations when HUC so requests and HUC may isolate the generating installation from its system at times. During such times, HUC shall not be liable for any revenue lost by the customer. The Customer QF may be disconnected: a) When considered necessary to facilitate maintenance or repair of HUC's facilities. b) When considered necessary during system emergencies. c) When considered necessary during such times as the QF is operating in a hazardous manner, or is operating such that it adversely affects service to other customers or to nearby communication systems or circuits. 6) The Customer QF shall be required to make the equipment available and permit entry upon the property by electric and communication utility personnel at reasonable times for the purpose of testing isolation and protective equipment, evaluating the quality of power delivered to HUC's system, and testing to determine whether the Customer QF is the source of any electric service or communication systems problems. 7) The power output of the Customer QF shall be maintained such that the frequency and voltage are compatible with normal HUC service and do not cause that HUC service to fall outside the prescribed limits of Commission rules and other standard limitations. 8) The Customer QF shall be operated so that variations from acceptable voltage levels and other service impairing disturbances do not result in adverse effects on the service or equipment of other customers, and in a manner that does not produce undesirable levels of harmonics in the HUC power supply. The customer agrees to disconnect the QF from HUC's distribution system or reimburse HUC for the cost of necessary system modifications if QF operation causes radio, television, internet, or electrical service interference to other customers, or interference with the operation of HUC's electrical system. Hutchinson Utilities Commission Distributed Generation (Over 40 M Policy 9) The Customer QF shall be responsible for providing protection for its equipment and for adhering to all applicable national, state, and local codes. 10) Customer agrees to locate the QF so as to not interfere with HUC's distribution system. Customer agrees that the installation shall be in compliance with all applicable electric codes and the QF shall be operated only after the installation has been inspected and approved by appropriate authorities. Customer agrees to obtain, at customer's sole cost, all required permits, as well as abide by all building and zoning requirements, and applicable inspections. 11) The customer agrees to reimburse HUC for any addition, modification, or replacement of distribution components made necessary by the Customer's QF. 12) Customer agrees to effectively install grounding and provide surge arrestor protection to prevent lightning damage to HUC's distribution system. 13) Customer shall provide HUC reasonable access to the customer's property and the Customer QF for purposes of inspection, testing, and disconnection. 7. Utility Obligation a. Metering Facilities HUC shall own and install an appropriate meter in order to record all flows of energy necessary to bill in accordance with the separate contract. b. Notice to Communication Firms HUC shall notify telephone utility and cable television firms in the area when it knows that a Customer QF is to be interconnected with its system. This notification shall be as early as practicable to permit coordinated analysis and testing in advance of interconnection. 8. Right to Appeal The customer interconnected, or proposed to be interconnected, with HUC's system may appeal to the Commission should any requirement of HUC's service rules or the required contract be considered to be excessive or unreasonable. Such appeal shall be reviewed and the customer notified of the Commission's determination.