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12-10-2019 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, DECEMBER 10, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Mary Christensen and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, requested that Items 12 and 14 be removed from the agenda as there are still some items to finalize. Motion by Christensen, second by Czmowski, to approve the agenda with the removal of Items 12 and 14. Motion carried unanimously. 2. INVOCATION — Christ the King (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of November 26, 2019 Motion by Cook, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of 2020 License Renewals (b) Consideration for Approval of Resolution No. 15117 — Resolution Transferring Funds to the CITY COUNCIL MINUTES December 10, 2019 2019 Construction Fund, General Fund and Capital Projects Fund (c) Consideration for Approval of City Assessment Agreement with McLeod County for 2020 Services (d) Consideration for Approval of Purchase of 2020 Case 621 G Wheel Loaders (e) Consideration for Approval of Items for Main Street Reconstruction (Letting No. 1, Project No. 20-01) 1. Resolution No. 15118 — Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15119 — Resolution Receiving Report and Calling Hearing on Improvement (f) Consideration for Approval of Resolution No. 15120 — Traffic Control Resolution (Removal of "NO PARKING SCHOOL DAYS 7 AM — 3 PM" on Lakeview Lane SW (g) Consideration for Approval of Alltel Corporation Small Wireless Facility Collocation Agreement (h) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on February 29, 2020, at the Days Inn (i) Reappointment of Anthony Hanson to Hutchinson Utilities Commission to December 2024 0) Claims, Appropriations and Contract Payments — Register A Items 7(b), 7(d), 7(e) and 7(g) were pulled for separate discussion Motion by Czmowski, second by Christensen, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. Item 7(b) had further discussion. Council Member Cook questioned the reasoning for the Storm Water Fund transfer being significantly higher than the other transfers. Kent Exner, City Engineer, noted that was mainly due to the South Grade Road improvement project, along with the 5th Avenue SW project and mainly because of how the contractor bid out the project. Motion by Cook, second by Sebesta, to approve Item 7(b). Motion carried unanimously. Item 7(d) had further discussion. Council Member Cook asked if the Fleet Committee had reviewed the policy any further from last discussions held. Matt Jaunich, City Administrator, noted that policies are still being reviewed and intend to be presented to the Council in the first quarter of 2020. Andy Reid, Finance Director, noted that there are funds set aside for this purchase so no financing is needed. Motion by Cook, second by Czmowski, to approve Item 7(d). Motion carried unanimously. Item 7(e) had further discussion. Council Member Cook noted that on the Engineering Report and Feasibility Study attached to Resolution 15118 there are two assessable costs identified. Kent Exner explained the difference between the two assessable costs. Motion by Cook, second by Czmowski, to approve Item 7(e). Motion carried unanimously. Item 7(g) had further discussion. Council Member Cook questioned some of the items included in the collocation agreement. John Paulson, Environmental Manager, presented before the Council. Mr. Paulson explained that there are some collocation apparatus on private poles throughout the community, but Alltel Corporation does not intend to place them on any City poles at this time. This agreement is in preparation in the event they would like to do so in the future. Council Member Cook did request that some language be revised in Section 11 of the agreement. Staff 2 CITY COUNCIL MINUTES December 10, 2019 will speak to Alltel about the suggested changes. Motion by Cook, second by Czmowski, to table Item 7(g). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Christensen, with Forcier abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 9. DISCUSSION ON CITY CODE SECTIONS 93.21 AND 93.22 — DOGS AND CATS Police Chief Tom Gifferson presented before the Council. Chief Gifferson explained that he and his staff have been reviewing expenditures over the last few years and have discovered that the department spends approximately $9000-$10,000 on impounding stray cats. In the last 11 months, the police department impounded 75 cats with only 9 being returned to the rightful owner. Eight cats were euthanized, 33 were adopted out and 12 went to the Heart of Minnesota Animal Shelter and five went to the Humane Society. There is no disposition record on eight of the cats. The police department receives no share of funds if/when the cats are adopted out. There is language in the ordinance that requires cats to be impounded that would need to be amended should the Council agree to proceed with halting this process. Council Member Cook expressed concerns with seeing a large number of cats running loose if they are not impounded. He also has concerns that if cats are not impounded, the songbirds would be at jeopardy as cats are a known predator to the birds. Council Member Christensen agreed with Council Member Cook. Council Member Sebesta suggested amending the ordinance as recommended for a temporary timeframe to see what the results are. The Council determined that at this time they will not move forward with any changes to the ordinance and instead see what kind of feedback is received from the public on this topic. 10. REVIEW OF TRUTH IN TAXATION HEARING Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich provided a brief review of the truth in taxation hearing held last week. Mr. Jaunich noted that the proposed levy has been reduced from 3.1 % to 2.1 %. He asked the Council if there is a desire to change anything in regard to the 2020 budget and/or tax levy. Council Member Cook expressed that with knowing that there will not be much new money coming in in 2020, if the levy was kept at a 3.1 % increase perhaps those funds that have been identified as being reduced could be set aside and then placed into the 2020 budget to help stabilize any increases. He also asked if it would be best to hold off on hiring any new positions until the Council holds a meeting in early 2020 to discuss future funding issues. Andy Reid, Finance Director, voiced some concerns with cutting expenditures and then setting aside the money that was cut to put in reserves in a future year. Matt Jaunich noted that in his five years with the City, many or most of the services that were cut in the early -mid 2000s have been introduced back into city services, which means additional employees CITY COUNCIL MINUTES December 10, 2019 have been added. He expressed that the Council needs to have a discussion on city services and what needs to continue to be provided and at what cost. Mr. Jaunich noted that two different levy scenarios can be presented to the Council for their consideration and adoption at the next Council meeting. 11. REVIEW OF PROPOSED 2020 FEE SCHEDULE Matt Jaunich asked the Council if there are any desired changes to make to the proposed 2020 fee schedule before it is adopted at the next Council meeting. Council Member Cook noted that some fees have not seen an increase in quite some time, however the Parks/Recreation Department is good at increasing fees on a somewhat regular schedule. He suggested that perhaps fees in areas increase at least every five years in order to keep up with the costs of doing business. Mayor Forcier expressed that he feels the department heads have the best idea on the fee amounts and he feels comfortable with what has been recommended on the fee schedule. UNFINISHED BUSINESS larasm 1631 NMI MEMO FROM 13. APPROVE/DENY ORDINANCE NO. 19-809 - AN ORDINANCE REGULATING TRANSIENT MERCHANTS/PEDDLERS AND FOOD VENDORS (SECOND READING AND ADOPTION) Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance No. 19-809. Motion carried unanimously. NEW BUSINESS • • _ E1'1111'1 NOR! \ . I WE I• . 15. APPROVE/DENY SETTING DATE FOR CITY ADMINISTRATOR'S ANNUAL PERFORMANCE REVIEW Marc Sebora, City Attorney, noted that according to the City Administrator's contract, an annual review shall be held in January of each year. Mr. Sebora is suggesting that it be held at 4:00 p.m. on January 14, 2019. Motion by Czmowski, second by Cook, to set City Administrator performance review for January 14, 2019, at 4:00 p.m. Motion carried unanimously. 11 CITY COUNCIL MINUTES December 10, 2019 GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Public Library Board Minutes from October 28, 2019 MISCELLANEOUS 17. STAFF UPDATES Chief Gifferson reminded the Council that 30 years ago this coming Sunday Officer Michael Hogan was murdered in the line of duty responding to a shoplifting case. He asked that Officer Hogan be remembered and honored. Chief Gifferson also noted that a new police officer was recently hired and he will bring the officer before the Council for introduction at an upcoming meeting. Kent Exner — Mr. Exner noted that a public hearing on the Main Street/Hwy 15 project will be held the last Council meeting in January. Matt Jaunich — Mr. Jaunich reminded the Council that the next Council meeting is next Thursday, December 19, 2019. 18. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook noted that the Public Arts Commission is accepting art applications for next year's Sculpture Stroll. Council Member Cook spoke again about the fee schedule and again noted that Parks/Recreation is very diligent on their fee schedule and increases. Council Member Cook also reminded the Council that he had suggested having a Council Member serve on the Facility Committee. Mary Christensen — Council Member Christensen spoke of the windows that have been refurbished at the historic church. Gary Forcier — Mayor Forcier noted that work is being done to get the Sustainability Board up and running. Any interested persons should complete a Board/Commission interest form and submit to administration. Mayor Forcier also urged residents to adopt a fire hydrant and remove snow from around them in their neighborhoods. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 6:55 p.m. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator