11-12-2019 CCM Workshop (Enterprise Funds)HUTCHINSON CITY COUNCIL
REVIEW OF 2020 ENTERPRISE FUND BUDGETS
MINUTES
TUESDAY, NOVEMBER 12, 2019, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:05 p.m. Members present included Chad
Czmowski, Steve Cook, Mary Christensen and Dave Sebesta. Others present were: Matt
Jaunich, City Administrator; Marc Sebora, City Attorney; Kent Exner, City Engineer; Andy Reid,
Finance Director; Andy Kosek, Creekside Manager; Candice Woods, Liquor Hutch Manager; and
Tim Gratke, Water/Wastewater Supervisor.
REVIEW OF 2020 ENTERPRISE FUND BUDGETS
2. Liquor Hutch Budget
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the
proposed budget for 2020 which sees a total revenue increase of 1.9%. Mr. Jaunich noted that
since 2007, total sales have increased at an average annual rate of 2.8% and the customer count
has increased by an average annual rate of 1.4%. Through October 2019, sales are up 2% and
customer counts are up 0.1%. Candice Woods, Manager, noted that shifts in trends show sales
moving from wine to beer seltzer sales. Proposed expenses for 2020 have increased 1.6%. The
2020 budgeted capital item is a placeholder for potential upgrades. The debt service is related to
the 2005 store upgrades and is in the last year of payment. The budget includes a proposed 2020
fund balance of $1,579,038. Mr. Jaunich also provided a 10-year liquor fund forecast.
Creekside Budget
Mr. Jaunich explained that Creekside's 2020 production model includes a small increase in total
bagged product sales. Bulk sales are estimated to increase 17.4%, mainly attributed to bitcon.
Total expenses are budgeted to increase 23% due to an increase in capital outlay for a new
compost screener. Staff noted that the Council will need to hold a separate workshop on the
future model of Creekside, i.e. stay operating as is or to go bigger and be more involved in
processing. The ending cash balance for Creekside is budgeted at $2,173,102. Mr. Jaunich also
provided a 10-year compost fund forecast.
Refuse/Garbage Budget
Mr. Jaunich noted that the refuse/garbage budget sees an increase in revenue of 1.9% from 2019.
The residential rates have held flat with no rate increase since 2008. Expenses for the
refuse/garbage budget will see an increase of 31.9% for 2020. This is mainly due to a large
increase in capital outlay. Capital costs include composting vessels, roll -off truck chassis and
source separated building improvements at Creekside. The ending cash balance for
Refuse/Garbage is budgeted at $994,620. It was noted that West Central's contract is up in
October of 2020. Mr. Jaunich provided a 10-year refuse fund forecast.
Water Fund Budget
Mr. Jaunich explained that the Water Fund budget shows a 1.6% increase in total revenue for
2020. There will be no rate increase in 2020 and hasn't been since 2011. Water fund expenses
are budgeted at a 13.3% increase due to capital outlay expenses. The ending cash balance for the
water fund budget is budgeted at $3,543,358. Mr. Jaunich provided a 10-year water fund
forecast.
Sewer Fund Budget
Mr. Jaunich explained that the sewer fund budget sees a 1.9% increase in revenues for 2020.
Sewer rates will see no increase in 2020 and haven't since 2011. Total expenses have a budgeted
increase of 5.0% mainly due to capital outlay expenses. The sewer fund budget has an ending
cash balance budgeted at $6,497,820. Mr. Jaunich provided a 10-year sewer fund forecast.
Mr. Jaunich reviewed the local option sales tax program and the purpose of it which is dedicated
solely to retiring the debt in water and sewer funds. Mr. Jaunich provided quick facts in reference
to local option sales tax, which included: local sales tax on a $100 purchase amounts to $.050;
local sales tax is applicable to the same retail purchases, subject to Minnesota sales tax; sale of
vehicles by dealers are exempt and instead are subject to an excise fee of $20 per vehicle sold;
local sales tax is applicable to any sale made within city limits as determined by the last four
digits of your zip code; point of possession determines taxability; purchases item/service
received/performed within city limits is subject to the local sales tax; purchased items/service is
received/performed outside city limits ex exempt from local sales tax; organizations exempt from
paying state sales tax are also exempt from the local sales tax. Mr. Jaunich also reviewed other
nearby cities with local sales tax. Mr. Jaunich explained that early retirement of debt is an option
if cash reserves are sufficient. While the main purpose of the tax is to retire existing debt, it also
allows the City to build healthy cash reserves to help with annual street projects with water &
sewer infrastructure improvements, improvements that may be needed in each facility, other
projects that create efficiencies and stable water/sewer rates. Mr. Jaunich reviewed the
outstanding debt.
Stormwater Fund Budget
Mr. Jaunich explained that total revenue in the stormwater fund budget is seeing an increase of
3.0%. There is a planned rate increase of 3% over nine classifications. Expenses are budgeted at
a 13.6% increase. City's leaf vacuuming program is accounted for in this fund and street
sweeping is also funded by this account. The ending cash balance in the stormwater fund is
budgeted at $872,378 for 2020. Mr. Jaunich provided a 10-year stormwater fund forecast.
Lastly, Mr. Jaunich provided an overview on enterprise fund transfers to the general fund. Mr.
Jaunich noted that the liquor fund continues to do well. There are no rate changes for garbage,
water and sewer users. There is a slight rate increase in the stormwater fees. The enterprise fund
transfers into the general fund account for 5.4% of general fund revenue. Cash balances continue
to remain healthy. Capital needs are starting to increase in the Creekside/Water/Sewer funds. In
addition, regulatory agencies may impact future needs and Creekside's business model needs to
be discussed/addressed.
General discussion was held regarding potential new meters in a few years.
3. Adjournment
Motion by Christensen, second by Czmowski, to adjourn the workshop at 5:05 p.m. Motion
carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator