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10-22-2019 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, OCTOBER 22, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Mary Christensen and Dave Sebesta. Others present were Marc Sebora, Acting City Administrator and Kent Exner, City Engineer. (a) Approve the Council agenda and any agenda additions and/or corrections Marc Sebora, Acting City Administrator, asked that Item 7(g) be removed from the agenda at the request of the applicant. Mr. Sebora also noted that a revised Resolution has been distributed as it relates to Item 8. Motion by Christensen, second by Cook, to approve the agenda with the removal of Item 7(g) and the revised Resolution under Item 8. Motion carried unanimously. 2. INVOCATION — Cross Point Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15104 — Resolution Accepting $500 Donation from Walt & Lynne Clay to Law Enforcement Memorial Park Fund (b) Resolution No. 15109 — Resolution Accepting $30 Donation from Richard Waage for Hutchinson Dog Park Motion by Czmowski, second by Sebesta, to approve Items 4(a) and 4(b). Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 8, 2019 Motion by Czmowski, second by Christensen, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or CITY COUNCIL MINUTES October 22, 2019 a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution 15105 — Resolution Approving the Decertification of Tax Increment Financing District 46 of the City of Hutchinson (b) Consideration for Approval of Resolution No. 15106 — Resolution for Certification of Special Assessments From the City of Hutchinson to McLeod County Auditor (c) Consideration for Approval of Resolution No. 15108 — Resolution to Sell at Auction Unclaimed Property (Bicycles) (d) Consideration for Approval of Resolution No. 15110 — Resolution Authorizing Execution of Sub - Grant Agreement Through the Federal Emergency Management Agency's Hazard Mitigation Grant Program (e) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Wrestling Club (f) Consideration for Approval of Issuing Caterer's Permit to T-Road Investments Inc. on December 7, 2019, at Hutchinson Event Center (h) Consideration for Approval of Improvement Project Change Orders - Change Order No. 3 & 4 - Letting No. 2, Project No. 19-02 (South Grade Road Corridor Improvements) (i) Consideration for Approval of Correspondence to MnDOT Regarding Glencoe Transportation Study 0) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Cook, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. APPROVE/DENY RESOLUTION NO. 15107 - RESOLUTION APPROVING A HOUSING PROGRAM AND APPROVING THE ISSUANCE AND SALE OF SENIOR HOUSING FACILITY REVENUE BOND AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATING THERETO (PRINCE OF PEACE EXPANSION) Andy Reid, Finance Director, presented before the Council. Mr. Reid reminded the Council that Prince of Peace is requesting the City to issue tax-exempt bonds to finance an expansion of its senior housing facility. Eleven new units will be constructed while two existing units will be converted into office and common space. The City is serving as the conduit to issue the tax-exempt bonds since non -profits, like Prince of Peace, cannot issue tax-exempt bonds directly. Essentially, the City is issuing bonds and borrowing those proceeds to Prince of Peace through a loan agreement. The City then assigns that loan agreement to Citizens Bank, which relieves the City of any responsibility or liability in the transaction. The City is not obligated in any manner to make debt service payments, 2 CITY COUNCIL MINUTES October 22, 2019 even upon default by Prince of Peace. There is a mortgage and security agreement which provides the protection for Citizens Bank. The issuance does not affect the City's credit rating and does not count against any statutory limitations on borrowing. The issuance does count towards the City's 2019 bank -qualification limit of $10,000,000, however the City is well under that limit and will not be impacted. No public comments were received. Motion by Czmowski, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve Resolution No. 15107. Council Member Cook clarified that the City's bond counsel has reviewed all of the documents and the transaction. Andy Reid confirmed that has occurred and everything is in place. Construction is planned to begin November 1, 2019. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 9. REVIEW OF CITY OF HUTCHINSON AIRPORT CIVIL AIR PATROL SITE ESTIMATED COSTS AND POTENTIAL FUNDING John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the project will include construction of barracks, dining facility and a hangar located just north of the former Skydive Building on Airport Road. Sewer services are available across the road and Kent Exner will address issues related to water services. A development agreement and lease document have been drafted and are being reviewed and revised by the Civil Air Patrol staff. In addition, Mr. Olson is looking into requirements from the FAA and MnDOT Aeronautics, which include an environmental review. Kent Exner, City Engineer, spoke of issues related to sanitary sewer and water main extensions for service to the Civil Air Patrol training site. Total project cost is estimated at $350,000 with $110,000 being assessed between the Civil Air Patrol and McLeod County. Water and wastewater funds would pay for the remainder of the project. 10. REVIEW OF MINNESOTA RULES OF NAVIGATING A ROUNDABOUT Kent Exner, City Engineer, presented before the Council. Mr. Exner provided information regarding the navigation of roundabout street intersections. This information is included in the Council packet and engineering staff will be working with HCVN to see if roundabout guidance videos can be shown in the near future. Mr. Exner then provided an update on the South Grade Project, which includes a mini -roundabout. The road is scheduled to open November 1, 2019. UNFINISHED BUSINESS 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-806 - ORDINANCE REVISING CHAPTER 111 — PEDDLERS AND SOLICITORS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora reminded the Council that several discussions have taken place regarding revisions to the City's peddlers/solicitors ordinance and food vendor ordinance. At the last Council meeting, the Council did approve the first reading of the peddlers/solicitors ordinance, but denied the first reading of the food vendor license to allow for more revisions to be considered. Therefore, the second reading of the peddler/solicitor ordinance is before the Council this evening. Council Member Cook suggested revising both the food vendor ordinance and the peddler/solicitor ordinance to only require a license if either vendor/merchant is on public property, but no license CITY COUNCIL MINUTES October 22, 2019 requirement if the vendor/merchant is on private property. Council Member Cook is still suggesting allowing the city administrator to approve temporary licenses and still allow for the multi -vendor license requirement. City Attorney Sebora suggested blending the two ordinances into one since many of the requirements are the same for both types of licenses. Of course, there will be come specific requirements for each type of vendor, but overall there are many similarities. The Council was in favor of all suggestions. Motion by Czmowski, second by Sebesta, to deny second reading and adoption of Ordinance No. 19- 806. Motion carried unanimously. NEW BUSINESS 12. APPROVE/DENY SETTING COUNCIL BUDGET WORKSHOP FOR NOVEMBER 12, 2019, AT 4:00 P.M. Motion by Christensen, second by Sebesta, to set Council budget workshop for November 12, 2019, at 4:00 p.m. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) Public Arts Commission Minutes from August 14, 2019 b) Hutchinson Housing & Redevelopment Authority Board Minutes from September 17, 2019 (c) City of Hutchinson Financial Report and Investment Report for September 2019 MISCELLANEOUS 14. STAFF UPDATES Marc Sebora — Mr. Sebora noted that November 11 is Veterans' Day and City offices will be closed. He also reminded the Council of the joint meeting with McLeod County Commissioners on October 29th at the McLeod County Fairgrounds. Lastly, Mr. Sebora congratulated and thanked Hutchinson Leader reporter Mitch Abraham as he moves on to new endeavors 15. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen spoke of the Haunted Tour of Hutchinson being put on by Historic Hutchinson. She also spoke of fundraising opportunities and sponsorships for the stained glass window replacement/updates at St. John's Church. Gary Forcier — Mayor Forcier noted that Steve Synstelien has resigned from the Police Commission as he is moving out of state. Matt Bielke has completed an interest form for serving on the Police Commission and he is being recommended to be appointed, therefore Mayor Forcier will place his appointment on the next agenda. ADJOURNMENT 11 CITY COUNCIL MINUTES October 22, 2019 Motion by Czmowski, second by Cook, to adjourn at 6:30 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator