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cp03-24-2009 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 24, 2009 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Congregational UCC Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF MARCH 10, 2009 (b) BID OPENING MINUTES OF MARCH 17, 2009 (6 /MCLEOD AVENUE) Action - Motion to approve as presented 6. CONSENTAGENDA (Purpose:onlyfor items reyuirin Council approval by external entities that would otherwise ave een e egate to t e City Administrator. Traditionally, itens are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING /ZONING /BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2009 2. HUTCHINSON AREA JOINT PLANNING BOARD MINUTES FROM DECEMBER 17, 2008 3. HUTCHINSON PLANNING COMMISSION MINUTES FROM FEBRUARY 17, 2009 4. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM FEBRUARY 17, 2009 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13547 — RESOLUTION CALLING FOR A PUBLIC HEARING ON THE GRANTING OF A BUSINSS SUBSIDY AND TO PROVIDE CITIZEN NOTIFICATION PRIOR TO SUBMITTING AN APPLICATION TO THE MINNESOTA INVESTMENT FUND (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT AMENDMENT TO REVISE THE APPROVED PARKING AREA FOR THE CAR DETAILING BUSINESS AT 205 MONROE STREET SE IN THE INDUSTRIAL /COMMERCIAL DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13542) 2. CONSIDERATION OF VARIANCE TO ALLOW FRONT SETBACK LESS THAN FIVE FEET FOR A.�'ENCE, SIGN AND DECORATIVE PIERS ON HUTCHINSON UTILITIES PROPERTY AT 44 — 4 AVENUE NE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13543) 3. CONSIDERATION OF CONDITIONAL USE PERMIT, SITE PLAN AND SETBACK VARIANCE FOR AN ADDITION TO FAITH LUTHERAN CHURCH AT 335 MAIN STREET SOUTH IN THE R -2 (MEDIUM DENSITY RESIDENTIAL) DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13544) CITY COUNCIL AGENDA -MARCH 2.1, 2009 4. CONSIDERATION OF PRELIMINARY PLAT OF ENERGY PARK NORTH AND A REZONING FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO I -1 (LIGHT INDUSTRIAL), SUBMITTED BY THE HUTCHINSON EDA AND HACKBARTHS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13545 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 09 -0526 FOR APRIL 14, 2009) 5. CONSIDERATION OF REZONING OF 900 HWY 7 WEST FROM C -4 (FRINGE COMMERCIAL) TO I -1 (LIGHT INDUSTRIAL) FOR INDUSTRIAL USE REQUESTED BY TOM DAGGETT, PROPERTY OWNER WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13546 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 09 -0527 FOR APRIL 14, 2009) 6. CONSIDERATION OF AMENDMENT TO SECTION 154.071 OF THE CITY CODE ADDING PERMITTED USES TO THE GATEWAY DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 09 -0528 FOR APRIL 14, 2009) (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2009 PAVEMENT MANAGEMENT PROGRAM PHASE I PROJECT (LETTING NO. 3, PROJECT NO. 09 -03) - ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON PROPOSED ASSESSMENT (e) CONSIDERATION FOR APPROVAL OF LIQUOR LICENSE RENEWALS (f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action - Motion to approve consent agenda 7. PUBLIC HEARINGS - 6:00 P.M. (a) PUBLIC HEARING FOR ENERGY PARK IMPROVEMENTS PHASE 1 PROJECT (LETTING NO. 1, PROJECT NO. 09 -01) - ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Action - Motion to reject - Motion to approve 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise po icy. A ways oo ing toward t e uture, not monitoring past) 9. UNFINISHED BUSINESS 10. NEW BUSINESS (a) CONSIDERATION OF RETIREMENT INCENTIVE PROGRAM Action - (b) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 09 -0525 - AN ORDINANCE AUTHORIZING THE TRANSFER OF MUNICIPALLY -OWNED REAL PROPERTY TO HUTCHINSON HEALTH CARE (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR APRIL 14, 2009) Action - Motion to reject - Motion to approve (c) DISCUSSION OF THE STRUCTURE AND PURPOSE OF THE RESOURCE ALLOCATION COMMITTEE Action - 2 CITY COUNCIL AGENDA — MARCH24, 2009 (d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOPS TO ADDRESS GOVERNANCE PROCESS Action — Motion to reject — Motion to approve 11. GOVERNANCE (Purpose: to assesspast organizational performance, developpolicy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) CITY OF HUTCHINSON FINANCIAL REPORT FOR FEBRUARY 2009 (b) CITY OF HUTCHINSON INVESTMENT REPORT FOR FEBRUARY 2009 No action. (c) DISCUSSION OF GRANT POLICY Action — (d) DISCUSSION OF EXECUTIVE LIMITATION POLICY 2.3 — FINANCIAL CONDITION AND ACTIVITIES AND CITY OF HUTCHINSON POLICY 1.11 - PURCHASING Action — Motion to reject — Motion to approve 12. MISCELLANEOUS 13, ADJOURN 3 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 10, 2009 1. CALL TO ORDER — 5:30 P.M. Mayor Coo ca e t c n eeting to order. Members present were Jim Haugen, Eric Yost and Chad Czmowski. Absent: Bill Arndt Others present were Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Brian Broz, Congregational UCC Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS - NONE 5. MINUTES (a) REGULAR MEETING OF FEBRUARY 24, 2009 Motion by Yost, second by Haugen , to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise ave Teen a egate dot a City Administrator. Traditionally, iems are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM FEBRUARY 2, 2009 2. FIRE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2009 (b) RESOLUTIONS AND ORDINANCES 1, RESOLUTION NO. 13539 -RESOLUTION OF SUPPORT FOR TRUNK HIGHWAY 15 COALITION ACTIVITIES 2. ORDINANCE NO. 09-0522 —AN ORDINANCE APPROVING THE ANNEXATION AND SKETCH PLAN FOR THE 68 -ACRE HACKBARTH PROPERTY, LOCATED NORTH OF WARRIOR MANUFACTURING AND SOUTH OF LUCE LINE TRAIL, REQUESTED BY THE HACKBARTHS AND HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 2 — LETTING NO. 4. PROJECT NO. 08 -04 (2008 PAVEMENT MANAGEMENT PROGRAM PHASE 1) (d) APPROVAL PHASE 2 RO ECT (ETTINGNO. 4,, PROD CT NO. 09 04) — ORDERING PREPARATIIO OF REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT (e) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR MCLEOD COUNTY PHEASANTS FOREVER ON APRIL 18, 2009, AT MCLEOD COUNTY FAIRGROUNDS (f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6 (c) and 6 (d) were pulled for separate discussion. _519)_ CITY COUNCIL MINUTES —MARCH 10, 2009 Motion by Haugen, second by Czmowski, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6 (c) had further discussion. Council Member Yost questioned the School Road section which already needs repair. Kent Exner, City Engineer, commented on the history of the previous work done on School Road in preparation for the detour when the Hwy 15 round -about was being constructed. Motion by Czmowski, second by Yost, to approve Item 6(c). Motion carried unanimously. Item 6 (d) had further discussion. Council Member Yost asked if the trail was included. Kent Exner stated the trail has been removed with Phase I. Mr. Exner clarified the project. This is the second Phase with no trails or sidewalks. There was discussion on estimating the cost of projects. Motion by Haugen, second by Czmowski, to approve Item 6(d). Motion carried unanimously 7. PUBLIC HEARINGS — 6:00 P.M. -NONE 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra wise po icy. A ways oo ing toward t e uture, not monitoring past) 9. UNFINISHED BUSINESS 10. NEW BUSINESS (a) DISCUSSION OF ENERGY PARK IMPROVEMENTS PHASE 1 FUND Miles Seppet, EDA Executive Director, presented before the Council. City Council direction, at the February 24 workshop, was to review funding alternatives for the Energy Park improvements Phase 1 protect funding. He explained the estimated cost is $1,895,200 and commented on the new industrial park and the infrastructure costs. He commented on the possibility of funding from the City and the amount left for assessments to the properties and explained the G.O. Bonding by the City past and present for cost of developing the new industrial park. There are grant applications from the State and Federal EDA Grants. Mr. Seppelt reported on the timeline of the project. Discussion followed on the plan for funding and that the City may not need G.O. Bonding. Kent Exner, City Engineer, commented on the estimated amount of the project. The dates must be met to satisfy Federal requirements Motion by Czmowski, second by Haugen, to approve the proposal. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF APPLYING FOR COMMUNITY ORIENTED POLICING SERVICES GRANT Dan Hatten, Chief of Police, presented before the Council. He explained the request is for authorization to apply for funding under the COPS Hiring Recovery Program (CHRP). The COPS office will receive funds from the American Recovery and Reinvestment Act of 2009. Chief Hatten reported there is no local match requirement for CHRP, but grant funding will be based on current entry-level salary and benefits packages. CHRP grants will provide 100 percent funding for approved entry-level salaries and benefits for 3 years scheduled to be laid off on a future date, as a result of local budget cuts. At the conclusion of the federal funding, all grantees must retain all sworn officer positions awarded under the CHRP grant for one year. There was discussion regarding the funding for adding staff or maintaining. Chief Hatten stated it would be used for maintaining service levels in the community. He stated there is a 4— 6 week deadline process with a strict timeline for these applications. Mayor Cook requested the City Administrator approve the scope of what the funding is for as not to impact future city budgets. Chief Hatten stated Finance will also be included in the discussions. 5 Lo-) CITY COUNCIL MINUTES —MARCH 10, 2009 Motion by Czmowski, second by Yost, to approve application for the Community Oriented Policing Services Grant. Motion carried unanimously. (c) ORGANIZATION AND APPOINTMENT (WAIVE FIRST RE DING AND SET SECOND READING AND ADOPTION FOR MARCH 24, 2009) Mayor Cook commented on the revisions to acknowledge the term limits on Boards and Commissions to make the ordinance more understandable. He explained the revisions answer some questions on term limits. Discussion followed on the importance of longevity on some of the boards. Council Czmowski had concerns with the term limit. Mayor Cook stated it provides a break and also gives others the opportunity to serve. The Utilities Commission has the same language. Motion by Haugen , second by Czmowski , to waive first reading and set second reading and adoption of Ordinance No. 09 -0524 for March 24, 2009. Discussion followed regarding concerns with the EDA exception. There was a roll call vote. Haugen, aye; Yost, nay; Czmowski, aye; and Mayor, nay. Motion failed. Motion by Haugen to reconsider at the April 14 meeting with full Council, second by Czmowski. The motion carried unanimously. (d) DISCUSSION OF AMENDING THE ALTERNATIVE LANDSCAPE PROVISIONS WITH THE ADDITION OF A PROPOSED MANAGED MINIMUM MAINTENANCE LANDSCAPE ALTERNATIVE John Olson, Public Works Manager, presented before the Council. He explained that for several years the City has allowed property owners to develop alternative landscapes, based on City policy that further clarifies Section 92.35 ff. This program has been successful in many areas of the City. In an effort to further identify potential cost - saving measures, Public Works staff has prepared a draft amendment to existing alternative landscape policy provisions that would allow for managed areas where minimum maintenance of vegetation is allowed to take place without requiring native vegetation to be planted. The idea behind these managed areas would be that they be large, neatly segregated areas where mowing is not done routinely, thereby reducing ongoing maintenance costs. Under this proposal, managed minimum maintenance would be available to all property owners. Mr. Olson reported he has worked with the planning staff to address any concerns and there were no significant issues identified with allowing managed minimum maintenance areas within the City. Mr. Olson commented on the present weed notice process. This would also have a process. City Staff knows where the present alternative landscape is located. The existing weed inspections will be in place for the rest of the City. There will be an appplication process. Discussion followed on what lots would qualify. Mr. Olson stated staff envisions large City areas between City buildings is the intent. There may be a large number of lots that are undeveloped that would also benefit. There was discussion on the 2500 sq. ft. Mr. Olson explained no residential lots would qualify at 2500 sq. ft. There will be extra inspections for complying with the ordinance. A fee will be collected for this application. The area must be approved by the City and registered. There will be additional time and effort on the weed inspector. Discussion followed on the vacant homes in the City. Marc Sebora, City Attorney, stated those would not qualify. Gus Zeimer, 1282 Sunburst Way, questioned the requirement of the lot size not large enough. He is concerned with allowing the weeds to grow on residential lots. He stated weeds impact the other neighboring properties. He added the City should not allow weeds to grow in the City or trash to build up on lots. Mayor Cook commented on the issue of dumping concrete on a lot. Mr. Olson stated it is reasonable to increase lot size and limit to large areas. Mayor Cook suggested not to allow on residential lots. Mr. Olson explained there would be cost savings to the City to allow minimum maintenance on large City owned areas. 5ZQ- CITY COUNCIL MINUTES MARCH 10, 2009 Discussion followed on creating pilot studies over the summer. John Olson suggested studies at the Airport, HATS, Wastewater and one development area. 11. GOVERNANCE (Purpose: to assesspast organizationalperformance, developpol icythatguides the organization and C ouncil and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) a) LIQUOR HUTCH FINANCIAL REPORT FOR FEBRUARY 2009 No action required. 12. MISCELLANEOUS Mayor Cook stated the Policy Governance contract ends in March. He would like to look at a meeting before contract contract ends and suggests Saturday, March 28 or Sunday, March 29 . First choice is Sunday, March 29 . After discussion, the Council members will check calendars and set a date later. Mayor Cook commented on the availability of applications for public positions on various boards and commissions. 13. ADJOURN Motion by Yost, second by Mayor Cook, to adjourn at 6:48 p.m. Motion carried unanimously. 5�0-) BID OPENING LETTING NO. 3 /PROJECT NO. 09 -03 6 "AVENUEIMCLEOD AVENUE 03/17/09 at 10:30 a.m. Present: Gary Plotz, City Administrator Kent Exner, City Engineer Melissa Starke, Recorder The Bid Opening was called to order at 10:30 a.m. by Gary Plotz. Mr. Plotz noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities. Publication No. 7737, Advertisement for Bids was waived and the following bids were opened and read aloud: Duininck Bros Inc. 408 6 Street; PO Box 208 Prinsburg, MN 56281 -0208 Base Bid: $663,784.90 Alternate 1: $136,085.35 Knife River Base Bid: $798,754.18 4787 Shadow Wood Drive NE Alternate 1: $181,141.50 Sauk Rapids, MN 56379 Wm Mueller & Sons Inc. *Base Bid: $607,574.30 831 Park Avenue; PO Box 247 Alternate 1: $150,895.96 Hamburg, MN 55339 *there was a slight irregularity indicated in the first bid read aloud ($449,012.75) Closed: 10:44 a.m. ATTEST: Steven W. Cook Mayor Gary D. Plotz City Administrator 5 �� Planning, Zoning, and Building Dept. Monthly Report February 2009 Buildina Department Permit Activities Facilities IILI11011t VLIICI P%ULIVIL165 Activities: Evergreen Meals served in February Week Of Hutchinson 2/2008 t1Q9 Year to Date Total Number Inspections 115 66 192 Building Permits Issued by Type Compared to Same Month 2008 Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Commercial new 0 0 0 Commercial Additions/ Remodels 4-$50,000 2 — $92,000 3-$110,500 Industrial new 0 0 0 Industrial Additions /Remodels 0 0 0 Fire Sprinkling 2-$37,850 0 1-$1 Total New Residential Units (Single Family, twins, townhomes 0 0 0 Residential misc. additions, repairs, remodels, etc 3-$30,000 3 - $36,200 6-$67,200 Set fee permits reside, reroof, window replacement, misc.)' 12 11 23 Subtotal Building Permits: $117,850 $128,200 $178,700 Mechanical 15-$31,290 4-$9,100 114179,100 Plumbing* 7 2-$13,253 7 - $13,253 Signs* 8 5 11 Total Permits issued and valuation 51 - $149,140 27 - $150,553 62 - $371,053 Set fees not included in valuation Facilities IILI11011t VLIICI P%ULIVIL165 Activities: Evergreen Meals served in February Week Of Hutchinson Park Towers Silver Lake Glencoe Brown ton Stewart 2/2 -2/6 285 1781 821 121 51 72 2/9 -2/13 272 187 116 133 52 79 2116 -2/20 1 286 181 98 158 66 63 2/23 -2/27 2741 175 95 140 56 61 Total 1117 721 391 552 225 275 Total Meals Served in February 3,281 Educational Activities. On February 4, Kyle represented the City of Hutchinson at the Contractor Continuing Education in Litchfield. Lenny Rutledge attended the Southwest Minnesota Chapter of the International Code Council (ICC) on February 1 1 m Planning, Zoning, and Building Dept. Monthly Report for February 2009 Page 2 Planning and Zoning Monthly Activities MonthNear: February, 2009 Activity Number Additional Info. Zoning Review of Building Permits 7 Zoning Review of Sign permits 5 Planning /Zoning Applications Provided 9 Conditional Use Permit amendment — Auto detailing shop, Faith Lutheran CUP /site plan /variance, Hutchinson Mfg, Energy Park Rezoning and Preliminary Plat, P otential retail site. Predevelopment Meetings/ 6 Runnings site, Industrial Park, Aveyron Potential Applicants Assisted Homes, Hutchinson Mfg., McLeod County Household Hazardous Waste parcel Planning Commission Applications West Central Industries CUP, Reviewed and Processed (Feb. meeting) 5 Wal- Mart/Murphy Gas variance, preliminary and final lat, Hackbarth annexation Joint Planning Applications 0 Reviewed and Processed Zoning Letters 1 Ryan Companies Outlot A (vacant lot) Misc. Meetings Attended 29 Special Activities: Department began operating with reduced staff hours in February. Staff met with MN Homeownership Center regarding foreclosure assistance programs. Additional work completed on vacant housing/foreclosures issues, including sending out and compiling survey responses to local realtors and banks. Rebecca attended Clean Energy Resource Team training on Feb. 11th. Also met with City of LeCrescent Planning Commissioners and City staff at their request. Lee Wright attended the Burich Foundation annual grant recipient meeting for the Evergreen Senior dining kitchen renovation. 5' MINUTES HUTCHINSON AREA JOINT PLANNING BOARD Wednesday, December 17, 2008 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:31 p.m. with the following members present: Tom Wirt, Larry Karg, Grant Knutson, Robert Anderson, Jim Lauer and Chairman Arndt. Absent: None Also present: Larry Gasow, McLeod County Zoning Administrator, Rebecca Bowers, City Planning Director, Marc Sebora, City Attorney, Marc Telecky, McLeod County Assistant Zoning Administrator and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated November 19, 2008. Mr. Wirt made a motion to approve the minutes of November 19, 2008. Seconded by Mr. Lauer, the motion carried unanimously. PUBLIC HEARINGS 4. NEW BUSINESS a) FINAL PLAT OF BARRICK'S TRAIL VIEW LOCATED IN SECTION 34, ACOMA TWP. Mr. Gasow commented on the request for a two lot final plat of Barrick's Trail View submitted by Travis and Kristen Barrick. He explained the existing zoning is agricultural and the land use is rural residential. The property is located in Acoma Township. Mr. Gasow stated the application meets the County Comprehensive Land Use Plan for clustering. The preliminary plat was approved in November, 2008. SSTS guidelines were met with no wetland delineation being needed since there are existing houses on both of the properties being split. This property will be split into two buildable lots. Mr. Gasow stated the Opinion of Title has been submitted to be reviewed by the County Attorney. There were some errors in the Opinion of Title and the legal description on the final plat must be corrected before the plat may be recorded. Both parcels are capable of two SSTS sites. The property is located on a dead end road and does not have high traffic counts. Staff recommends approval of the final plat once the Opinion of Title and final plat legal description have been corrected. Mr. Knutson made a motion to approve the request with staff recommendations contingent upon the final corrections to the plat and Title Opinion. Seconded by Mr. Anderson, the motion carried unanimously. Mr. Gasow stated this item would be forwarded to the County Board and placed on their consent agenda. (P (9) 1 Minutes Joint Planning Board — December 17, 2008 Page 2 5. OLD BUSINESS Mr. Telecky presented the easement document on Outlot A for the Eystad Addition. The easement is to be recorded on the deed for Outlot A. 6. COMMUNICATION FROM STAFF Mr. Telecky commented on his research of Bemidji's Joint Planning agreement. He explained their Joint Planning area was formed by orderly annexation agreements with the townships involved. He suggested there should be Orderly Annexation agreements with all four townships before we proceed with the ordinance review. Discussion followed on the governing authority differences between Bemidji and here. ADJOURNMENT There being no further business the meeting adjourned at 5:42 p.m. (a (a)�L, MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 17, 2009 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Vice Chairman John Lofdahl at 5:30 p.m. with the following members present: Christie Rock, Chad Czmowski, Mike Flaata and Vice Chairman John Lofdahl. Absent: Chairman Lynn Otteson, Chris Kovacic, Farid Currimbhoy Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator PLEDGE OF ALLEGIANCE 3. ELECTION OF OFFICERS The election of officers was tabled to the March meeting. 4. CONSENT AGENDA a) Consideration of Minutes dated January 20, 2009 Mr. Czmowski moved to approve the consent agenda as submitted. Seconded by Ms. Rock. The consent agenda was approved unanimously 5. PUBLIC HEARINGS a) CONDITIONAL USE PERMIT TO ALLOW KIDZ JUNCTION A CHILD CARE CENTER AT CONGREGATIONAL UCC CHURCH LOCATED AT 31 — 4 AVE. S.W. Vice Chairman Lofdahl opened the hearing at 5:33 p.m. with the reading of publication #7734 as published in the Hutchinson Leader on February 5, 2009. Ms. Bowers commented on the request for a conditional use permit to allow a child care center in the Congregational Church at 31- 4` Avenue S.W. She explained the childcare center recently began operation, without the required CUP, after moving from Park Elementary. Kidz Junction, Inc. is the new name for the child care center, which previously operated under the Beans Plus name. The City became aware of the new location and name change by a letter from the MN Dept. of Human Services dated January 7, 2009, which was sent to the City to provide notice of a new license and to request zoning compliance information. In the R -2 district, a conditional use permit is required to allow a child care center. After the applicants were informed, they quickly applied for the required conditional use permit. She reported the child care center serves school age children in the education building. Churches, day care facilities and schools are conditionally permitted in the R -2 District. The center is a school program which focuses on children in grades K — 5. The program is for children before and after school, during the summer, and other non - school days. The center would be open from 6:00 a.m. to 6:30 p.m. They will be utilizing up to 6 classrooms in the education building and are licensed for 67 children. Parents will drop off and pick up children at the front entrance of the education building on 4' Avenue. Staff will park in the rear parking lot between the church and the bank. Two spaces will be utilized September thru June and approximately 10 spaces through the summer months. Staff recommended the applicant provide a parking plan for special family events at the center. Staff also noted that they are not aware of any issues or complaints raised during their operation since August. C0 (- ) Minutes Planning Commission — February 17, 2009 Page 2 Staff has determined the request does meet the conditional use permit standards and would recommend approval with the following conditions: 1. The proposal would meet the standards for granting a conditional use permit, including providing a service to the community and would not have an undue adverse affect upon adjacent property, neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare, and would not interfere with use of neighboring property. 2. The applicant should develop a plan for parking during special family events held by Kidz Junction and provide a copy to the City. Mr. Flaata made a motion to close the hearing. Seconded by Mr. Czmowski. The hearing closed at 5:37 p.m. Mr. Czmowski made a motion to recommend approval of the request with staff recommendations. Seconded by Ms. Rock, the motion carried unanimously. Ms. Bowers stated this item will be placed on the City Council consent agenda at their meeting held February 24, 2009, in the Council Chambers at 5:30 p.m. 6. NEW BUSINESS a) ANNEXATION AND SKETCH PLAN FOR THE 68 -ACRE HACKBARTH PROPERTY, LOCATED NORTH OF WARRIOR MANUFACTURING AND SOUTH OF LUCE LINE TRAIL, SUBMITTED BY THE HACKBARTH'S AND HUTCHINSON EDA Ms. Bowers explained the request noting the Hutchinson EDA has a contract for deed on the 68 -acre Hackbarth property for the development of an industrial park. A petition for annexation has been submitted by the Hackbarth's and the required 30 day notice period to the township, County, and adjacent property owners has been initiated. The EDA has hired SEH to prepare a sketch plan and feasibility study for development of the site. The public hearing for the annexation is scheduled for the February 24, 2009, City Council meeting. A second reading by the Council and approval by the State Municipal Boundary Adjustments Board is also required. Ms. Bowers explained the location of property and reviewed the area to be annexed. She stated that the land use designation and Staging Plan in the 2002 Comprehensive Plan adopted by the City establishes the long term plan and timing for the development. The proposal would meet the development staging and land use identified in the Comprehensive Plan. She explained the zoning would become R -1 (Single Family Residential) upon annexation into the City. A rezoning to 1 -1 (Light Industrial) would be required for development of the planned industrial park and would be consistent with the City's long term plans. Ms. Bowers commented on the sketch plan and the lot arrangement. She stated Mr. John Rodeberg, consulting engineer with SEH, is present for questions. Staff is looking for general feed back on the sketch plan for the Council and applicant. There was discussion of the best use for the small lot bisected by the gas pipeline. There is a small acreage north of Warrior. The pond locations are conceptual and will be confirmed at the preliminary plat stage. Staff noted the following preliminary comments related to roadways: a) Development plans shall identify emergency access and a turnaround to be constructed at the end of the east/west road. The turnaround shall be maintained until future extension of the roadway is connected to 5'" Avenue SE. b) The street names will be determined by the Zoning Administrator, in consultation with the City Engineer, Police Chief, and Postmaster, as required by City Code. There has been discussion about naming the streets after the property owner, however this would not conform with street naming convention and existing street names. b / Minutes Planning Commission — February 17, 2009 Page 3 c) No access will be allowed from the residential properties to the northwest. Screening will also be required. Discussion followed on the possibility of extending a berm farther to the west on the northerly edge of the property. d) No road crossing shall be constructed over the Luce Line trail on the north side of the property. e) Soil borings must be completed as the project moves forward to determine roadway section Ms. Bowers stated there are a number of easements across the property which will be finalized at plat time. There will be a feasibility study regarding stormwater management and a regional pond concept. Water and sewer are available to the property from Industrial Boulevard. There are a number of utilities running along an easement on the west property line. Miles Seppelt, EDA Director, stated the City owns the house to the south of Warrior. He explained the house to the west of Warrior is owned by the County. He explained the street names will be decided in the future. Ms. Rock asked why the lots were so large and what the planned square footage of the buildings would be. Mr. Seppelt stated the EDA does not have planned building sizes and that most of the interest expressed is for larger lots. The lots could be subdivided in the future if smaller lots are desired. Mr. Rodeberg added that the easement along the east lot boundary would contain the trunk sanitary sewer and water lines that would extend services closer toward the Highway 7 and 22 future development area. Staff supports the proposal and recommend it move through the development review process. Ms. Rock made a motion to move through the annexation and development review process. Seconded by Mr. Flaata, the motion carried unanimously. b) DISCUSSION OF ADDING PERMITTED USES TO THE GATEWAY DISTRICT This item was tabled to the March agenda. OLD BUSINESS a) PRELIMINARY AND FINAL PLAT OF "WAL -MART 1738 ADDITION" AND VARIANCE FOR LOT AREA, LOT WIDTH AND PARKING REDUCTION, REQUESTED BY CORNERSTONE LAND SURVEYING INC., ON BEHALF OF WAL -MART. (Tabled from the January 20 Planning Commission meeting) Ms. Bowers explained the proposal was tabled at the last meeting due to concerns on the lot size and feedback from the Commission that the variance standards were not met. The Commission tabled action to allow the applicant an opportunity to revise the request. After considering their options, the applicant decided to pursue the variance, without revision. Ms. Bowers prepared findings in order to approve a variance, the City Council must find the request meets all the standards for granting a variance. In order to deny a variance, the City Council must find that the request does not meet at least one of the conditions for granting a variance. She commented on each condition and the fact the undue hardship has not been met. (0 (-O-� Minutes Planning Commission - February 17, 2009 Page 4 The applicant addressed the Planning Commission and stated that Wal -Mart considered the feedback from the Commission, however respectfully requests reconsideration of their subdivision and variance request as originally proposed. The applicant provided background on similar proposals in other cities, Wal -Mart's concern over losing any parking, and how gas station closures have been handled. There was discussion on the following variance standards. A. A finding of "undue hardship" must be found, finding the property cannot be put to a reasonable use if used under conditions allowed by the official controls. B. If a finding of "undue hardship" is found, the plight of the landowner must be due to circumstances unique to the property and not created by the landowner. C. The variance, if granted, will not alter the essential character of the locality. Discussion followed on the possibility of changing the ordinance to allow smaller lots. Ms. Bowers stated that the applicant could apply to change the zoning ordinance text, however, the present request is for a variance and action on the variance and plat must be taken by the City. Mr. Flaata made a motion to deny the variance with findings A, B and C. Discussion followed on the findings and that finding C may have been. met. There was also further discussion regarding allowing smaller lots and on parking requirements. Mr. Flaata withdrew his motion and changed his previous motion to deny the variance with findings A and B. Seconded by Ms. Rock, the motion carried unanimously. Ms. Bowers stated this item will be placed on the regular City Council agenda. b) 2009 PLANNING COMMISSION WORK PLAN This item was tabled to the March meeting. 8. COMMUNICATION FROM STAFF a) Ms. Bowers stated March will be Mike Flaata's last meeting. The City Council will appoint someone to fill his position. b) Ms. Bowers commented on the reduction of Planning /Zoning and Building staff hours. 9. ADJOURNMENT There being no further business the meeting adjourned at 6:16 p.m. i Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, February 17, 2009, 7:00 AM Minutes CALL TO ORDER: Chairman Joel Kraft called the meeting to order. Members Present: Bill Arndt, Becky Felling, LaVonne Hansen, and Ruth Kimball. Staff Present: Jean Ward and Judy Flemming. MINUTES OF THE HRA BOARD MEETING ON JANUARY 20, 2009 Ruth Kimball moved to approve the Minutes as written. Becky Felling seconded and the motion carried unanimously. 3. FINANCIAL REPORTS Bill Arndt moved to approve the City Center and Park Towers Financial Reports. Ruth Kimball seconded and the motion carried unanimously. 4. PARK TOWERS a. Jean Ward updated the Board on the HUD inspection and the apartment renovation project. b. Ruth Kimball moved to approve the execution of the LSS 2009 Senior Nutrition Program Site Use Agreement. Becky Felling seconded and the motion carried unanimously. c. Jean Ward presented the results of the smoking survey to the Board. Next she will be working on the policy. 5. RFP FOR REALTOR SERVICES TO SELL HRA/SCHOOL CONSTRUCTION HOUSE Jean Ward reviewed with the Board the proposed RFP for realtor services to sell the HRA/School Construction house. Joel Kraft suggested adding to the selection criteria "how many times the realtor showed the last two HRA/School Construction houses ". 6. CONSIDERATION OF BOARD PER DIEM Ruth Kimball moved to approve a $35 per meeting per diem. Becky Felling seconded. Bill Arndt abstained. The motion carried. 7. HOME RENTAL REHAB UPDATE Bill Arndt moved to approve the execution of the contract with MHFA to act as administrator of the Westgate Home Rental Rehab Project. Ruth Kimball seconded and the motion carried unanimously. 8. FORECLOSURE UPDATE Jean Ward reviewed with the Board the 2009 Sheriff Sale List. 9. OTHER a. FYI: - Planning Staff Information - Heartland Community Action Agency factsheet for McLeod County - Park Towers News Article 10. ADJOURNMENT There being no other business, Chairman Joel Kraft declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Becky February 17, 2009 Minutes Page I of I RESOLUTION NO. 13547 A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE GRANTING OF A BUSINESS SUBSIDY AND TO PROVIDE CITIZEN NOTIFICATION PRIOR TO SUBMITTING AN APPLICATION TO THE MINNESOTA INVESTMENT FUND WHEREAS, Minnesota Statutes, Sections 116J.993 to 116J.995 (the "Act'), provides that the City, as a local government agency within the meaning of the Act, may not grant a business subsidy until it has held a public hearing; and, WHEREAS, Minnesota Investment Fund program rules require citizen notification and involvement through a public hearing; THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That a public hearing is hereby called and shall be held on April 14` 2009, at 6:00 p.m., at the City Council Chambers located in the City Center at 111 Hassan Street SE, Hutchinson, Minnesota; BE IT FURTHER RESOLVED THAT, Notice of said public hearing shall be published in a newspaper of general circulation in the City of Hutchinson not less than ten (10) days prior to the date set for the public hearing; BE IT FURTHER RESOLVED THAT, Copies of the proposed business subsidy shall be on file and available for public inspection between the hours of 8:00 a.m. and 4:00 p.m., on days when the city offices are open to the public. Adopted by the City Council this 24 day of March, 2009. ATTEST: Steven W. Cook Gary D. Plotz Mayor City Administrator ( Cb)1 MEMORANDUM DATE: March 18, 2009 for the March 24, 2009 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: CONDITIONAL USE PERMIT AMENDMENT TO REVISE THE APPROVED PARKING AREA FOR THE CAR DETAILING BUSINESS AT 205 MONROE STREET S.E. IN THE I/C DISTRICT Background: A conditional use permit was granted for this property on June 24, 2008, for construction of a building for a car detailing business on a vacant lot in the I/C District. The site is south of UBC, west of a trucking company, and adjacent to residential property on the south and west. The building and driveway were constructed Fall 2008, however the parking lot was not completed in time due to the owner's interest in relocating the parking lot and the arrival of winter. The CUP was approved with the requirement that a minimum of four parking spaces be provided. The plan approved parking on the east side of the building, near the alley. Mr. Haag is requesting to move the proposed parking spots with three spaces along the west side of the building and one space on the north side of the building. Changes to conditional uses require the plan to be amended. The proposed setbacks are less than recommended in the I/C district, however lesser setbacks can be reviewed and approved with the CUP amendment. Additional information is contained in the attached staff report and attachments. Planninq Commission Meetin The Planning Commission held a public hearing and considered the conditional use permit request at their March 17"', meeting. There was no one from the public who spoke on the item. Staff explained the request meets the standards for granting a conditional use permit. After briefly discussing parking requirements and the possibility of changes to other uses in the future, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the conditional use permit with the findings and conditions in the attached resolution. 6 (C-) RESOLUTION NO. 13542 RESOLUTION APPROVING A CONDITIONAL USE PERMIT AMENDMENT FOR THE CAR DETAILING BUSINESS AT 205 MONROE STREET S.E. IN THE I/C DISTRICT Whereas, Scott Haag, property owner, has requested approval of a conditional use permit amendment to revise the approved parking area for the car detailing business at 205 Monroe Street S.E. located in the UC District with the following legal description: Legal Description: Lot ten (10), Block Twenty -Three (23), Townsite of Hutchinson, South Half, City of Hutchinson Whereas, the Planning Commission met on March 17, 2009, and held a public hearing on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: 1. Screening with fencing or plantings of trees or shrubbery along the south and west property lines is required on the subject property to screen from residential property. Screening shall be provided on private property and not on the public right of way. Screening shall meet the requirements of section 154.115. The landscaping plan shall be approved by the City Forester. 2. The driveway and parking area must be paved with bituminous or concrete. 3. The applicant shall provide a minimum of four off street parking spaces to accommodate additional vehicles on site, as shown on the attached "Revised Parking Plan". All parking and car detailing must be conducted on the subject property and no servicing of vehicles or on- street parking is allowed due to the impact to adjacent residential properties. 4. One access onto Second Avenue is permitted, with a maximum driveway width of 24 feet. No access from the alley will be allowed. Adopted by the City Council this 24th day of March, 2009. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor U/ ` 1 DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hanstad, Miles Seppelt, Melissa Reiehl, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Sehnobrieh, Marc Sebora, Gary Plotz, Jeremy Carter, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: March 9, 2009, for March 17, 2009, Planning Commission Meeting Application: CONDITIONAL USE PERMIT AMENDMENT TO REVISE THE APPROVED PARKING AREA FOR THE CAR DETAILING BUSINESS AT 205 MONROE STREET S.E. IN THE I/C DISTRICT Applicant: Scott Haag, property owner CONDITIONAL USE PERMIT A conditional use permit was granted for this property on June 24, 2008, for construction of a building for a car detailing business on a vacant lot in the UC District. The site is south of UBC, west of a trucking company, and adjacent to residential property on the south and west. The building and driveway were constructed Fall 2008, however the parking lot was not completed in time due to the owner's interest in relocating the parking lot and the arrival of winter. The CUP was approved with the requirement that a minimum of four parking spaces be provided. The plan approved parking on the east side of the building, near the alley. Mr. Haag is requesting to move the proposed parking spots with three spaces along the west side of the building and one space on the north side of the building. Changes to conditional uses require the plan to be amended. The proposed setbacks are less than recommended in the I/C district, however lesser setbacks can be reviewed and approved with the CUP amendment. r` Conditional Use Permit Amendment 205 Monroe Street S.E. Planning Commission 3/17109 Page 2 GENERAL INFORMATION Existing Zoning: I/C (Industrial Commercial) Property Location: 205 Monroe Street S.E. Lot Size: 66'X 132' Existing Land Use: Car Detailing business Adjacent Land Use And Zoning: Residential and Industrial/Commercial Surrounding Uses: Residential to the south and west, Lumberyard to north, and trucking company to the east. Zoning History: The site was previously used by the United Building Center for outdoor storage. A conditional use permit was granted June 24, 2008, to allow construction of a building for a car detailing business on the property. Applicable Regulations: Section 154.066 and Section 154.170, City Code Analysis and Recommendation: The requested amendment to the CUP is to construct three spaces along the west side of the building and one space on the north side of the building, instead of the spaces along the east side. The ordinance does not specify a parking requirement for a car detailing business, however based upon staff's review of similar uses during the initial CUP, staff recommended a minimum of 4 spaces plus the interior stalls and the driveway area. There may be minimal traffic with the current owner, however the City must consider parking needs for the use and size of the building to provide adequate parking for increased traffic in the future. The setback requirements in the I/C district are "recommended ", rather than required, and are reviewed through the CUP process. The recommended setback for parking from street right of way is 10', or 20' to a residential zoning boundary. The parking setback to the west property line (Monroe Street) would be 4.5'. There would be 8' to the 2 "d Avenue property line on the north. The parking setback to the south, to the residential property, would be 14'. Refer to attached plan for details. With the revised location of parking, the Commission should consider the adjacent residential properties to the south and west. The approved CUP included a condition regarding screening. The condition in the amendment has been modified to include additional screening along the south property line. A CUP shall be granted if the use meets the following standards: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; Conditional Use Permit Amendment 205 Monroe Street S.E. Planning Commission 3117/09 Page 3 (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff recommends approval of the amendment to the CUP for the revised parking with the following conditions, which includes the conditions previously adopted: 1. Screening with fencing or plantings of trees or shrubbery along the south and west property lines is required on the subject property to screen from residential property. Screening shall be provided on private property and not on the public right of way. Screening shall meet the requirements of section 154.115. The landscaping plan shall be approved by the City Forester. 2. The driveway and parking area must be paved with bituminous or concrete. 3. The applicant shall provide a minimum of four off street parking spaces to accommodate additional vehicles on site, as shown on the attached "Revised Parking Plan ". All parking and car detailing must be conducted on the subject property and no servicing of vehicles or on- street parking is allowed due to the impact to adjacent residential properties. 4. One access onto Second Avenue is permitted, with a maximum driveway width of 24 feet. No access from the alley will be allowed. Cc: Scott Haag G (C)' c105 Mov,,p2. & SE �ftv"d 1 j e 13 I's eN xa,4j SECOND AVENUE SE carpe Bplat G m oprN >tt >t� Lu z jP tp� 4y yes r �a.N j St1L.WK RO.tJ. R.rap. , 9 PROPOSED BIRDWG FLOOR E1fYATIOV • If%67 � GNP \V ✓ I v BE NDWARK Palnt epos .e IUD of .wp east 91 rwe"Weat txr.ar of Lot M ldoa 236 EW44t" • IOK22 LOT AREA • 8714 Sq"o foof OWN FOWN NN m shown • 2704 Sa Ft Wen mY Orhess, pee o. em.n . 1424 sa Ft BUILDING PERMIT SURVEY FOR SCOTT HAAG LOT 10, BLOCK 23; SOUTH HALF OF HUTCHINSON mron EEEI 0 4 2009 Oipt d P FMN . 5 I l �! TYV v /O PO ♦O rca /@ in fe.7 M . W J Q ' • Donets. NN tmmosm, IcuM "c a^ 17 Y16�'Y .LY4)iMRWY -- - -- - -' = oNalm'Xis YG.l.vatlon ( ) Dens,,, pr""m ~&on N t N.r.er wlifr teat tul. sus vets Pla. er Rep.rt ... pr.p.r.4 ur o. .r ..a., .t d"..r 10. LLJ U Lona surv.tor un 4.r tee lap of 1N state of R BUILDING A-1 uj �U S ��FP � y'� ll C ' P �f` .'ll'+ .! a) _ °a = aP _ clidn' Yktw Lu z jP tp� 4y yes r �a.N j St1L.WK RO.tJ. R.rap. , 9 PROPOSED BIRDWG FLOOR E1fYATIOV • If%67 � GNP \V ✓ I v BE NDWARK Palnt epos .e IUD of .wp east 91 rwe"Weat txr.ar of Lot M ldoa 236 EW44t" • IOK22 LOT AREA • 8714 Sq"o foof OWN FOWN NN m shown • 2704 Sa Ft Wen mY Orhess, pee o. em.n . 1424 sa Ft BUILDING PERMIT SURVEY FOR SCOTT HAAG LOT 10, BLOCK 23; SOUTH HALF OF HUTCHINSON mron EEEI 0 4 2009 Oipt d P FMN . 5 I l �! TYV v /O PO ♦O rca /@ in fe.7 M . W J Q ' • Donets. NN tmmosm, IcuM 0 Y.IgNf Yon cooMYNpI NI -- - -- - -' = oNalm'Xis YG.l.vatlon ( ) Dens,,, pr""m ~&on N t N.r.er wlifr teat tul. sus vets Pla. er Rep.rt ... pr.p.r.4 ur o. .r ..a., .t d"..r Y ..pbvNlN see rust I a. a Wait Il.NUa U Lona surv.tor un 4.r tee lap of 1N state of 0 YInnN.t. 2 J.1 r R ueeu P O Bo: 35 W0111SaRl W"sotO 30.'vef0 PuoN (740) 5R7 -4Ta5 Fm (340) 587 -7754 JOB NO 06796 BN P -350 Pa 35 r MEMORANDUM DATE: March 18, 2009 for the March 24, 2009 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: VARIANCE TO ALLOW FRONT SETBACK LESS THAN 5 FEET FOR A FENCE, SIGN AND DECORATIVE PIERS ON HUTCHINSON UTILITIES PROPERTY AT 44 — 4 AVE. N.E. Background: Hutchinson Utilities is requesting a variance to allow a decorative fence with sign to be placed 1 -foot from the property line at 44-4 Ave. N.E. The requirement for signs and fences located along a street right of way is 5 feet from the property line. The fence, sign, and decorative piers are proposed to be constructed in a curved design along the corner, with a setback varying from 1 -foot to 5 -foot from the right of way. The proposed design was developed by Landform consultants for HUC along with the landscaping plan for the overall site. Additional information is contained in the attached staff report and attachments. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their March 17 meeting. There was no one from the public who spoke on the item. Staff commented on the hardship being the narrow lot, the Hwy 7 right -of -way expansion, age of the property, the location of several utilities, electrical utilities control box for the MNDOT traffic lights, manhole access to the traffic light control box conductor, and other obstacles such as an electrical pedestal that feeds the marquee sign. The standards for granting a variance have been met, including a finding of undue hardship due to the extremely narrow lot, expansion of Hwy 7, placement of the building on the lot, and multiple utilities and obstructions on the lot that interfere with placement of the fence. The Commission discussed the improved appearance of the building and the proposed landscaping plan. After concluding discussion, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the variance with the findings and conditions in the attached resolution. (� CC� RESOLUTION NO. 13543 RESOLUTION APPROVING A VARIANCE TO ALLOW FRONT SETBACK LESS THAT FIVE FEET FOR A FENCE, SIGN AND DECORATIVE PIERS ON HUTCHINSON UTILITIES PROPERTY AT 44 -4 AVENUE N.E. Whereas, Hutchinson Utilities, property owner, has requested approval of a variance to allow a decorative fence with sign and decorative piers in a curved design along the comer, with a setback varying from 1- foot to 5 -feet from the right of way with the following legal description: Legal Description: Lots Five (5), Six (6), Seven (7), Eight (8) and Nine (9), in Block Twenty (20), in the Townsite of Hutchinson, North Half, Excepting therefrom: All railroad land. Whereas, the Planning Commission met on March 17, 2009, and held a public hearing on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the variance, subject to the following findings and conditions: 1. The standards for granting a variance have been met, including a finding of undue hardship due to extremely narrow lot, placement of the building along the right of way, the location of the electrical utilities, an electrical control box, and manhole for the MNDOT traffic lights. 2. The property is unique as it is extremely narrow and has a very limited area to construct any type of fence that would meet the 5' setback requirements and that would not interfere with utilities on the lot. 3. The variance would not alter the essential character of the locality. The building has an orientation that is set close to the street. The decorative fence and signage would improve the appearance of the site and highlight a historic local landmark. 4. The variance is approved with the setback shown on plans dated February 17, 2009, with setbacks ranging from a minimum of V to 5.5' from the property line. Adopted by the City Council this 24" day of March, 2009. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor (C)D- DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Melissa Reich], Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gary Plotz, Jeremy Carter, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: March 5, 2004, for March 17, 2009, Planning Commission Meeting Application: VARIANCE TO ALLOW FRONT SETBACK LESS THAN 5 FEET FOR A FENCE, SIGN AND DECORATIVE PIERS ON HUTCHINSON UTILITIES PROPERTY AT 44 — 4TH AVE. N.E. Applicant: Hutchinson Utilities, property owner VARIANCE Hutchinson Utilities is requesting a variance to allow a decorative fence with sign to be placed 1 -foot from the property line at 444 Ave. N.E. The requirement for signs and fences located along a street right of way is 5 feet from the property line. The fence, sign, and decorative piers are proposed to be constructed in a curved design along the corner, with a setback varying from 1 -foot to 5 -foot from the right of way. The proposed design was developed by Landform consultants for HUC (see attachments). GENERAL INFORMATION Existing Zoning: I/C (Industrial /Commercial) Property Location: 44-4 TH Avenue N.E. Variance Hutchinson Utilities — 44-4'" Ave. N.E. Planning Commission 3/17/09 Page 2 Lot Size: .54 acre Existing Land Use: Municipal power plant Adjacent Land Use And Zoning: Residential and Industrial /Commercial Surrounding Uses: Commercial Comprehensive Land Use Plan: Commercial Zoning History: The property was purchased by the City in 1935 and rezoned from C -2 (Automotive Service) to UC in 1981. Applicable Regulations: Sections 154.118 and 154.136, City Code Analysis: Hutchinson Utilities is requesting to place a fence with signage and decorative piers located one foot to five feet from the property line along Hwy 15 N and Hwy 7 E. Refer to the attached plans for details on the location and varying setback. The design was proposed by Landform consultants, who also completed the Hwy 7 Study in 2007. The proposed fence and decorative sign is part of an overall site and landscaping plan for the power plant site designed to improve the appearance of the site. The property is very narrow lot and the building is very close to the property line. Variance: In order to grant a variance, the request must meet the standards for granting a variance, including a finding of undue hardship. Undue hardship is a legal standard set forth in MN Statute that means that the property cannot be put to a reasonable use without the variance. This factor means the landowner would like to use the property in a particular reasonable manner but cannot do so under the rules of the ordinance. It does not mean the land cannot be put to any reasonable use whatsoever without the variance. The second undue hardship factor is the plight of the landowners is due to circumstances unique to the property not created by the landowner. The uniqueness generally applies to physical characteristics of the property and not to personal considerations of the landowner. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Thirdly, the variance, if granted, will not alter the essential character of the locality. The applicant states the hardship is the location of the electrical utilities in the area and an electrical control box for the MNDOT traffic lights and a manhole to access the traffic light control box conductor. There is also an electrical pedestal that feeds the marquee sign. Moving the sign back would place the electrical pedestal in front of the sign obstructing the view of the sign. The applicant states moving the piers back would defeat the intent by taking away from the appearance of the project and not keeping uniformity. CO(C��- Variance Hutchinson Utilities — 444` Ave. N.E. Planning Commission 3/17/09 Page 3 Recommendations: Staff recommends approval of the variance to allow the fence, sign and piers, with the following findings and recommendations: 1. The standards for granting a variance have been met, including a finding of undue hardship due to extremely narrow lot, placement of the building along the right of way, the location of the electrical utilities, an electrical control box, and manhole for the MNDOT traffic lights. 2. The property is unique as it is extremely narrow and has a very limited area to construct any type of fence that would meet the 5' setback requirements and that would not interfere with utilities on the lot. 3. The variance would not alter the essential character of the locality. The building has an orientation that is set close to the street. The decorative fence and signage would improve the appearance of the site and highlight a historic local landmark. 4. The variance is approved with the setback shown on plans dated February 17, 2009, with setbacks ranging from a minimum of 1' to 5.5' from the property line. cc: Steve Lancaster, Hutchinson Utilities -fi r. E-w i r % %may Power Plant Improvem Hutchinso Highway 7 and 15 Views , ar A r -- - - - - -� I 1 I 1 I I I I I 1 I I I I I L 5'- 5 " 4 2" -4" -0" _ I' -0" \ EN LARGED PLANTING BED rvo ac�� HUTCHINSON UTILITIES COMMISSION HUTCHINSON, MINNESOTA RE:.J" MVE7 FEB 17 2009 0•pl K P H Z B� xonm o 10 m ., 1 F O R M imm SVem�� Pi W 1 r� V ENTRY MONUMENT FENCE ELEVATIO 3 __ xowe z DECORATIVE PIER �e�E MEMORANDUM DATE: March 18, 2009 for the March 24, 2009 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: CONDITIONAL USE PERMIT, SITE PLAN AND SETBACK VARIANCE FOR AN ADDITION TO FAITH LUTHERAN CHURCH AT 335 MAIN STREET SOUTH IN THE R -2 (MEDIUM DENSITY RESIDENTIAL) DISTRICT Background: Faith Lutheran Church is requesting a conditional use permit, site plan, and setback variance for construction of an addition to the existing building. A conditional use permit is required for the expansion. Churches and related facilities are conditionally permitted uses in the R -2 District. The project includes removing the existing education wing on the north side of the building and constructing a larger two story addition with a partial basement (refer to attachments). After the addition is completed, the Hope Center would be removed and replaced with green space. A variance is needed for the proposed 4 foot building setback to the west property line for the addition, where 25 feet is required, which would be similar to existing setbacks. Additional information is contained in the attached staff report and attachments. Planning Commission Meeting: The Planning Commission held a public hearing and considered the conditional use permit, setback variance and site plan review requests at their March 17"', meeting. Staff reviewed the parking requirements. which are determined by the number of seats in the sanctuary. This phase of construction would not expand the sanctuary and the parking requirement will be met. Staff commented on the unique circumstance of the building placement, change in zoning over the years, and that the standards have been met for granting a variance. Randy Redman, representing Faith Lutheran Church, commented on the project and explained the parking plan throughout the construction period. The church will be holding outdoor services at Library Square whenever possible throughout the summer. Mr. Redman stated the parking lot should be completed by September. To accommodate off -site parking, they will have two vans available to shuttle people from the public parking lots by Mid Country Bank and at the corner of Hassan Street and First Avenue. There will also be on street parking on Hassan Street and Third and Fourth Avenue. The building construction completion date is Easter, 2010. After concluding discussion, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the conditional use permit, setback variance, and site plan with the findings and conditions in the attached resolution. RESOLUTION NO. 13544 RESOLUTION APPROVING A CONDITIONAL USE PERMIT, SITE PLAN, AND SETBACK VARIANCE FOR EXPANSION OF FAITH LUTHERAN CHURCH LOCATED IN THE R -2 DISTRICT AT 335 MAIN STREET SOUTH Whereas, Faith Lutheran Church, property owner, has requested approval of a conditional use permit, site plan, and setback variance to allow expansion of the church building with a four foot setback, for property with the following legal description: Legal Description: Lot 1, Block 1, Faith Lutheran Church Addition Whereas, the Planning Commission met on March 17, 2009, and held a public hearing on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: 1. The proposal would meet the standards in the Zoning Ordinance, with the exception of the building setback for which a variance is requested. 2. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness due to the existing non - conforming setback as the structure was constructed prior to modern zoning standards and the limited area in which to construct the addition. The request would not alter the character of the locality as the addition would match the building line on the east. The variance is to allow a 4' building setback for the west side of the building, where 25' feet is required. 3. Final utility, grading, and stormwater management plans must be approval by the City Engineer prior to construction. 4. The final parking lot plan must be submitted identifying dimensions and traffic flow arrows prior to striping for approval of the City Engineer and Planning Director. 5. A temporary parking plan shall be developed and implemented to deal with the loss of parking throughout the construction period. 6. Construction traffic shall not use the 3 Avenue driveway and shall be directed to the Hassan Street or 0 Avenue routes. 7. Exterior lighting must be shielded and shall not cause glare to adjacent properties. A lighting plan with fixtures details shall be submitted to the Planning Director for approval prior to installation. 8. Approval of the City Forester is required before any boulevard trees may be removed. The final landscaping plan shall be approved by the City Forester. Adopted by the City Council this 24th day of March, 2009. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor ( (c�'j DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Melissa Reichl, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gary Plotz, Jeremy Carter, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: March 9, 2009, for March 17, 2009, Planning Commission Meeting Application: CONDITIONAL USE PERMIT, SITE PLAN AND SETBACK VARIANCE FOR EXPANSION OF FAITH LUTHERAN CHURCH AT 335 MAIN STREET SOUTH Applicant: Faith Lutheran Church, Property Owner CONDITIONAL USE PERMIT, SITE PLAN, AND VARIANCE Faith Lutheran Church is requesting a conditional use permit, site plan, and setback variance for construction of an addition to the existing building. A conditional use perm t is required for the expansion. Churches and related facilities are conditionally permitted uses in the R -2 District. The project includes removing the existing education wing on the north side of the building and constructing a larger two story addition with a partial basement (refer to attachments and map below). After the addition is completed, the ;Hope Center would be removed and replaced with green space. A variance is needed for the proposed 4 foot building setback to the west property line for the addition, where 25 feet is required, which would be similar to existing setbacks. �(C)3 Conditional Use Permit, Site Plan, and Variance Faith Lutheran Church — 335 Main Street S Planning Commission 3/17/09 Page 2 GENERAL INFORMATION Existing Zoning: R -2 (Medium Density Residential) Property Location: 335 Main Street South Lot Size: 2 acres Existing Land Use: Church Adjacent Land Use and Zoning: Comprehensive Land Use Plan: Zoning History: Residential and Commercial (C -3) Traditional Residential Neighborhood The preliminary and final plat of Faith Lutheran Addition and vacation of alley were approved by the City Council on November 25, 2008. Utilities were removed from the alley and relocated in the Fall of 2008. Before replatting, the property was comprised of 10 lots from the South Half of Hutchinson plat. Six of the ten lots were previously zoned C -3 and four were zoned R -2. In 2007, the entire block was rezoned to R -2 to allow the proposed expansion, as the current zoning ordinance does not allow churches in the C -3 district. Churches are conditionally permitted in the R -2 district. The four easterly lots (parking lot) of Block 33 was previously rezoned from R -2 to C -3 in 1989. In 1989, the zoning ordinance permitted churches in the C -3 District. Applicable Regulations: Sections 154.057, 154.169, and 154.170 City Code Conditional Use Permit: A conditional use permit is required for expansion of a church in the R -2 district. The proposal includes removing the existing education wing on the north side of the building and constructing a new two story above grade addition with a partial basement. The existing building includes approximately 24,350 sq. ft. on two levels, with a footprint of approximately 14,350 sq. ft. Following completion of the expansion, the total building area including basement, main and upper floor would be 43,810 sq. ft., with a total building footprint of 19,500 sq. ft. In reviewing the CUP, the Commission shall consider if the request meets the following standards (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. One of the key areas to review for the expansion is parking. The parking requirement for churches is determined by the amount of seating in the sanctuary. One parking space is required per 4 seats. For the 288 seats, a minimum of 72 spaces would be required. Existing parking would be lost due to the addition, however 99 parking spaces would remain following completion, which meets requirements (105 shown VC')3 Conditional Use Permit, Site Plan, and Variance Faith Lutheran Church — 335 Main Street S Planning Commission 3/17/09 Page 3 on plans minus 6 spaces lost for closing Hassan Street entrance). No additional parking spaces would be required for the expansion, as the expansion space is for church - related functions, such as education, fellowship, offices, bathrooms, mechanical rooms, etc. Parking will be an issue during construction. There would be no off - street parking for most of the summer during installation of the geothermal well field as the main parking lot will be removed to install the well field. The existing north parking lot, which contains 30 spaces, will be used as the construction staging area. Staff has recommended that the church develop a temporary parking plan to deal with the loss of parking during installation of the geothermal well field under the main parking lot and throughout the construction period. It may be necessary to schedule shuttles from other parking lots for church services or make arrangements with area businesses. Additional details on parking and access is covered in the site plan section. The applicant plans to remove the Hope Center building on the northwest corner of the lot following completion of Phase I, however plans to use the space during construction. After the new addition is open, the Hope Center building would be removed and green space established. The church has plans to build a larger sanctuary in this area in the future. Additional off - street parking would be required before Phase II of the expansion could proceed. The attached floor plans show both Phases I and II, however the requested approvals are for Phase I only. Site Plan: The attached site plan proposes a 4' building setback to the west lot line for the building addition, which requires a variance from the 25' setback standard. The church and Hope Center were both built close to the lot line, which is allowed in the C -3 zoning district. As noted, the ordinance has changed and a rezoning to R -2 was recently approved to allow the expansion. Refer to variance section below for details, The site plan shows the reconstruction of the parking lot after installation of the geothermal well field. Staff recommends that two parking lot access drives should be eliminated off Hassan Street, including the north entrance and the middle entrance, which would be removed when the utilities are constructed. These revisions would reduce off - street parking by six spaces, however some on- street parking would be gained. The existing Main Street curb cut will also be removed. As noted, the parking spaces provided after construction would meet requirements. Staff recommends limiting construction parking to the construction site with no parking on 3r Ave. S.E. During staff review, there was much discussion over the geothermal well field placement and relationship to utilities. The construction plans are in the process of being revised to provide a corridor for utilities without inter- mingling the geothermal wells. The proposed building elevations would meet requirements and will be shown at Commission meeting. A landscaping plan was also submitted. A couple recommendations have been made by the City Forester and have been forwarded to the applicant. The final landscaping plan shall be approved by the City Forester. Variance: The site plan proposes the building expansion to be 4 feet from the west property line, which requires a variance. The setback requirement in the R -2 district is 25 feet. The existing buildings were constructed prior to modem zoning regulations and have a setback to the west property line of approximately 6'. The Hope Center was built up to the north property line with zero setback and 8' setback from the west property line. C)2> Conditional Use Permit, Site Plan, and Variance Faith Lutheran Church — 335 Main Street S Planning Commission 3/17/09 Page 4 In order to grant a variance, the request must meet the standards for granting a variance, including a finding of undue hardship. Undue hardship is a legal standard set forth in MN Statute that means that the property cannot be put to a reasonable use without the variance. This factor means the landowner would like to use the property in a particular reasonable manner but cannot do so under the rules of the ordinance. It does not mean the land cannot be put to any reasonable use whatsoever without the variance. The second undue hardship factor is the plight of the landowners is due to circumstances unique to the property not created by the landowner. The uniqueness generally applies to physical characteristics of the property and not to personal considerations of the landowner. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Thirdly, the variance, if granted, will not alter the essential character of the locality. The variance would allow the addition to be built with a similar setback to the existing structure, which is approximately 6' at the closest building setback. When the property was zoned C -3, there was a zero building setback requirement. In reviewing the request, staff finds that the request meets the standards for granting a variance, including a finding of undue hardship and uniqueness due to existing non - conforming setback as the structure was constructed prior to modem zoning standards and the limited area in which to construct the addition. Additionally, the request would not alter the character of the locality as the addition would be similar to the placement of buildings in the area, many of which were constructed with zero setback. Recommendation: Staff recommends approval of the conditional use permit, site plan, and variance, with the following findings and conditions. 1. The proposal would meet the standards in the Zoning Ordinance, with the exception of the building setback for which a variance is requested. 2. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness due to the existing non - conforming setback as the structure was constructed prior to modem zoning standards and the limited area in which to construct the addition. The request would not alter the character of the locality as the addition would match the building line on the east. The variance is to allow a 4' building setback for the west side of the building, where 25' feet is required. 3. Final utility, grading, and stormwater management plans must be approval by the City Engineer prior to construction. 4. The final parking lot plan must be submitted identifying dimensions and traffic flow arrows prior to striping for approval of the City Engineer and Planning Director. 5. A temporary parking plan shall be developed and implemented to deal with the loss of parking throughout the construction period. 6. Construction traffic shall not use the 3r Avenue driveway and shall be directed to the Hassan Street or 4" Avenue routes. 7. Exterior lighting must be shielded and shall not cause glare to adjacent properties. A lighting plan with fixtures details shall be submitted to the Planning Director for approval prior to installation. 8. Approval of the City Forester is required before any boulevard trees may be removed. The final landscaping plan shall be approved by the City Forester. Cc: Randy Redman, Faith Lutheran Church — via e-mail Brian Berg, Zerr Berg Achitects — via e -mail CIJ`C z I R R,; ii I R q gehrtz ZERR BM gekrtz Tj t lip FAITH LUTHERAN CHURCH --DEL A4.1 MEMORANDUM DATE: March 18, 2009 for the March 24, 2009 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: PRELIMINARY PLAT OF ENERGY PARK NORTH AND A REZONING FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO 1 -1 (LIGHT INDUSTRIAL PARK), SUBMITTED BY THE HUTCHINSON EDA AND HACKBARTH'S Background: The Hutchinson EDA and the Hackbarths are requesting a rezoning and preliminary plat for development of an industrial park. The annexation was approved by the City Council on March 10 and is scheduled to be approved for annexation by the Municipal Boundary Adjustments on March 19 Annexed property is automatically zoned R -1, per the Zoning Ordinance, until a rezoning is approved. A rezoning from R -1 to 1 -1 (Light Industrial Park) is required to plat and develop the property as an industrial park. The proposed preliminary plat of Energy Park North is for 8 lots to be developed on a new public road with utilities extended from Industrial Blvd. Six of the lots range from 7 acres to 13.5 acres. There are also two smaller lots (1.72 and 3.09 acres) are planned to be incorporated into adjacent property because of issues with the gas line bisecting the lots (refer to plat section for details). Additional information is contained in the attached staff report and attachments. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their March 17 meeting. The Commissioners discussed the screening on the northwest corner of the plat abutting residential lots. Staff noted the screening will be discussed in more detail with the site plan review and has also been added as a condition. Street names and the intersections were also discussed. John Rodeberg, SEH, commented on the gas lines, berming, and limitations to access the property. There was also discussion regarding the large lots and building sizes. Commissioner Rock stated that it will be important for the EDA have standards for a minimum building size to maximize the city's investment. Miles Seppelt stated the large lots will keep options open for larger companies and that lot splits could be requested if smaller lots are needed. The Commission asked how much grading would be done and if the sites will be pad ready. Mr. Rodeberg explained the sites will not be pad ready, in order to save on site grading costs. After concluding discussion, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the rezoning to 1 -1 and preliminary plat, with the findings and conditions in the attached resolution. (C�k4 PUBLICATION NO. ORDINANCE NO. 09 -0526 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE A 68 -ACRE PROPERTY FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO 1 -1 (LIGHT INDUSTRIAL PARK), FOR THE HACKBARTH PROPERTY, LOCATED AT THE EAST END OF INDUSTRIAL BLVD., SOUTH OF LUCE LINE TRAIL AND NORTH OF WARRIOR MANUFACTURING THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to rezone the property from R- 1 (Single Family Residential).to I -1 (Light Industrial Park) Section 2. That the property to be rezoned to I -1 (Light Industrial Park) is described as follows: That part of the West Half of the Northeast Quarter and that part of the East Half of the Northwest Quarter, all in Section 5, Township 116 North, Range 29 West, McLeod County, Minnesota described as: "The West half of the Northeast Quarter except the North 50 feet thereof, also excepting that part of the West Half of the Northeast Quarter of Section 5 lying south of Township Road; And, that part of the East half of the Northwest Quarter described as beginning at the Northeast comer of the said East half of the Northwest Quarter; thence south 2,220 feet to the center line of the Glencoe and Hutchinson Road; thence along the center of said road North 66 degrees West 114 feet; thence North 724.2 feet; thence West 495 feet; thence North 1,443 feet to the North line of said East Half of the Northwest Quarter; thence East 600 feet to the point of beginning, except the North 50 feet thereof, all in Section 5, Township 116 North, Range 29 West, subject to existing railroad right of way and existing highways and easements of record. Also excepting therefrom the following described tract of land: That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29 McLeod County, Minnesota, and that part of Lot 7 of the Auditor's Plat of the West half of and Section 5 described as beginning at the Northeast corner of Lot 8 of said Auditor's Plat; thence on an assumed bearing of South along the East line of said Lot 8 a distance of 719.75 feet to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet; thence North a distance of 1142.40 feet to a point bearing east from the point of beginning; thence West a distance of 849.13 feet to the point of beginning, all located in McLeod County, Minnesota. AND EXCEPTING That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29 McLeod County, Minnesota described as commencing at the Northeast corner of Lot 8 of the Auditor's Plat of the West half of Section 5, Township 116, Range 29; thence on an assumed bearing of South along the East line of said Lot 8 to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet to the point of beginning of the parcel herein described; thence continuing South 64 degrees 04 minutes East along said centerline a distance of 81.18 feet; thence North a distance of 1177.90 feet to a point bearing East from the Northeast comer of said Lot 8; thence West a distance of 73.00 feet to a point bearing North from the point of beginning; thence South a distance of 1142.40 feet to the point of beginning." Lying north of the northerly line of McLeod County Highway Right of Way Plat No. 47, according to the recorded plat thereof. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 14` day of April, 2009. ATTEST: Gary D. Plotz, City Administrator Steven W. Cook, Mayor (0 (C�y RESOLUTION NO. 13545 RESOLUTION APPROVING A PRELIMINARY PLAT OF ENERGY PARK NORTH AND REZONING FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO I -1 (LIGHT INDUSTRIAL PARK) Whereas, Marvin Hackbarth and Rebecca Mehnke, property owners, and Hutchinson Economic Development, applicant, have requested approval of an eight lot preliminary plat of Energy Park North and a rezoning of the property from R -1 (single family residential) to I -1 (Light Industrial Park), with the following legal description: Legal Description That part of the West Half of the Northeast Quarter and that part of the East Half of the Northwest Quarter, all in Section 5, Township 116 North, Range 29 West, McLeod County, Minnesota described as "The West half of the Northeast Quarter except the North 50 feet thereof; also excepting that part of the West Half of the Northeast Quarter of Section 5 lying south of Township Road; And, that part of the East half of the Northwest Quarter described as beginning at the Northeast comer of the said East half of the Northwest Quarter; thence south 2,220 feet to the center line of the Glencoe and Hutchinson Road; thence along the center of said road North 66 degrees West 114 feet; thence North 724.2 feet; thence West 495 feet; thence North 1,443 feet to the North line of said East Half of the Northwest Quarter; thence East 600 feet to the point of beginning, except the North 50 feet thereof, all in Section 5, Township 116 North, Range 29 West, subject to existing railroad right of way and existing highways and easements of record. Also excepting therefrom the following described tract of land: That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29 McLeod County, Minnesota, and that part of Lot 7 of the Auditor's Plat of the West half of and Section 5 described as beginning at the Northeast comer of Lot 8 of said Auditor's Plat; thence on an assumed bearing of South along the East line of said Lot 8 a distance of 719.75 feet to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet; thence North a distance of 1142.40 feet to a point bearing east from the point of beginning; thence West a distance of 849.13 feet to the point of beginning, all located in McLeod County, Minnesota. AND EXCEPTING That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29 McLeod County, Minnesota described as commencing at the Northeast comer of Lot 8 of the Auditor's Plat of the West half of Section 5, Township 116, Range 29; thence on an assumed bearing of South along the East line of said Lot 8 to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet to the point of beginning of the parcel herein described; thence continuing South 64 degrees 04 minutes East along said centerline a distance of 81.18 feet; thence North a distance of 1177.90 feet to a point bearing East from the Northeast corner of said Lot 8; thence West a distance of 73.00 feet to a point bearing North from the point of beginning; thence South a distance of 1142.40 feet to the point of beginning." Lying north of the northerly line of McLeod County Highway Right of Way Plat No. 47, according to the recorded plat thereof. Whereas, the Planning Commission met on March 17, 2009, and held a public hearing on the request and considered the requirements of the Zoning Ordinance, subdivision regulations, and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. !- q Resolution # 13545 Preliminary and final plat and Rezoning Energy Park North March 24, 2009 Page 2 The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the request, subject to the following findings and conditions: 1. Approval of the rezoning and preliminary plat is contingent upon approval of the annexation by the State of MN Office of Municipal Boundary Adjustments. 2. The rezoning to I -1 (Light Industrial Park) would be consistent with the Comprehensive Plan and the intent of the I -1 zoning district in the Zoning Ordinance. 3. A turnaround for emergency access shall be constructed at the end of Energy Park Drive. The turnaround shall be maintained until the road is connected to 5` Avenue SE. 4. Outlot A shall be replatted into adjacent property and shall not remain as a separate parcel. 5. The final plat shall identify the street name as Energy Park Drive W. The extension of the road to the east will be named Energy Park Drive E. 6. The street right of way for the extension of Energy Park Drive W. to 5` Avenue shall be platted after annexation of the County property west of Warrior Manufacturing. 7. No access will be allowed from the residential properties to the northwest to the subject property. 8. No road crossing shall be constructed over the Luce Line trail on the north side of the property. 9. Soil borings shall be completed as the project moves forward to determine roadway section. 10. Final utility, grading, and stormwater management plans are subject to approval of the City Engineer. 11. Significant buffering is required on the Northwest corner of the development abutting residential properties. 12. Revisions to the plat noted by McLeod County are required, including: a) the final plat shall be on one page or match line drawn if plat is on two pages. b) The East Half of the Northwest Quarter is now known as Lot 7, AP W ' / 2 Sec 5- 116 -29 shall be noted as such in the underlying description. c) the owners names and signatures on the plat shall be as required by McLeod County. Adopted by the City Council this 24 day of March, 2009. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor (r (c)`1 REVISED RESOLUTION NO. 13545 RESOLUTION APPROVING A PRELIMINARY PLAT OF ENERGY PARK NORTH AND REZONING FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO I -1 (LIGHT INDUSTRIAL PARK) Whereas, Marvin Hackbarth and Rebecca Moehnke, property owners, and Hutchinson Economic Development, applicant, have requested approval of an eight lot preliminary plat of Energy Park North and a rezoning of the property from R -1 (single family residential) to I -1 (Light Industrial Park), with the following legal description: Legal Description: That part of the West Half of the Northeast Quarter and that part of the East Half of the Northwest Quarter, all in Section 5, Township 116 North, Range 29 West, McLeod County, Minnesota described as: "The West half of the Northeast Quarter except the North 50 feet thereof; also excepting that part of the West Half of the Northeast Quarter of Section 5 lying south of Township Road; And, that part of the East half of the Northwest Quarter described as beginning at the Northeast corner of the said East half of the Northwest Quarter; thence south 2,220 feet to the center line of the Glencoe and Hutchinson Road; thence along the center of said road North 66 degrees West 114 feet; thence North 724.2 feet; thence West 495 feet; thence North 1,443 feet to the North line of said East Half of the . Northwest Quarter; thence East 600 feet to the point of beginning, except the North 50 feet thereof, all in Section 5, Township 116 North, Range 29 West, subject to existing railroad right of way and existing highways and easements of record. Also excepting therefrom the following described tract of land: That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29 McLeod County, Minnesota, and that part of Lot 7 of the Auditor's Plat of the West half of and Section 5 described as beginning at the Northeast corner of Lot 8 of said Auditor's Plat; thence on an assumed bearing of South along the East line of said Lot 8 a distance of 719.75 feet to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet; thence North a distance of 1142.40 feet to a point bearing east from the point of beginning; thence West a distance of 849.13 feet to the point of beginning, all located in McLeod County, Minnesota. AND EXCEPTING That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29 McLeod County, Minnesota described as commencing at the Northeast corner of Lot 8 of the Auditor's Plat of the West half of Section 5, Township 116, Range 29; thence on an assumed bearing of South along the East line of said Lot 8 to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet to the point of beginning of the parcel herein described; thence continuing South 64 degrees 04 minutes East along said centerline a distance of 81.18 feet; thence North a distance of 1177.90 feet to a point bearing East from the Northeast corner of said Lot 8; thence West a distance of 73.00 feet to a point bearing North from the point of beginning; thence South a distance of 1142.40 feet to the point of beginning." Lying north of the northerly line of McLeod County Highway Right of Way Plat No. 47, according to the • recorded plat thereof. Whereas, the Planning Commission met on March 17, 2009, and held a public hearing on the request and considered the requirements of the Zoning Ordinance, subdivision regulations, and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. Resolution # 13545 Preliminary and Snal plat and Rezoning Energy Park North March 24, 2009 Page 2 The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the request, subject to the following findings and conditions: 1. Approval of the rezoning and preliminary plat is contingent upon approval of the annexation by the State of MN Office of Municipal Boundary Adjustments. 2. The rezoning to I -1 (Light hidustri al Park) would be consistent with the Comprehensive Plan and the intent of the 1 -1 zoning district in the Zoning Ordinance. 3. A turnaround for emergency access shall be constructed at the end of the east -west road, = ' t r ' ^ ° 2 nd Avenue S.E The turnaround shall be maintained until the road is ed to 5th Avenue SE. 4. Outlot A shall be replatted into adjacent property and shall not remain as a separate parcel. 5. The final plat shall identify the street name of the north -south road as Hackbarth- Benjamin Street and the east -west road as 2 °° Avenue S.E. -as Fnefg y D°_,. D ur The extension of the road to the east will be named Energy Park Drive & 2 "d Avenue S.E. 6. The street right of way for the extension of Energy n.._t. Drive AV. Hackbarth- Benjamin Street to 5 Avenue shall be platted after annexation of the County property west of Warrior Manufacturing. 7. No access will be allowed from the residential properties to the northwest to the subject property. is 8. No road crossing shall be constructed over the Luce Line trail on the north side of the property. 9. Soil borings shall be completed as the project moves forward to determine roadway section. 10. Final utility, grading, and stormwater management plans are subject to approval of the City Engineer. 11. Significant buffering is required on the Northwest corner of the development abutting residential properties. 12. Revisions to the plat noted by McLeod County are required, including: a) the final plat shall be on one page or match line drawn if plat is on two pages. b) The East Half of the Northwest Quarter is now known as Lot 7, AP W % Sec 5- 116 -29 shall be noted as such in the underlying description. c) the owners names and signatures on the plat shall be as required by McLeod County. Adopted by the City Council this 24 day of March, 2009. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Melissa Reich], Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Finer, John Paulson, Mark Schnobrich, Marc Sebora, Gary Plotz, Jeremy Carter. Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in hold) Date: March 11, 2009, for March t7, 2009, Planning Commission Meeting Application: PRELIMINARY PLAT OF ENERGY PARK NORTH AND A REZONING FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO 1 -1 (LIGHT INDUSTRIAL PARK), FOR THE HACKBARTH PROPERTY, LOCATED AT THE EAST END OF INDUSTRIAL BLVD., SOUTH OF LUCE LINE TRAIL AND NORTH OF WARRIOR MANUFACTURING Applicant: Hutchinson EDA and Marvin Hackharth REZONING AND PRELIMINARY PLAT The Hutchinson EDA and the Hackbarths are requesting a rezoning and preliminary plat for development of an industrial park. The annexation was approved by the City Council on March 10 and is scheduled to be approved for annexation by the Municipal Boundary Adjustments on March 19 Annexed property is automatically zoned R -1, per the Zoning Ordinance, until a rezoning is approved. A rezoning from R -1 to 1 -1 (Light Industrial Park) is required to plat and develop the property as an industrial park. The proposed preliminary plat of Energy Park North is for 8 lots to be developed on a new public road with utilities extended from Industrial Blvd. Six of the lots range from 7 acres to 13.5 acres. There are also two smaller lots (1.72 and 3.09 acres) are planned to be incorporated into adjacent property because of issues with the gas line bisecting the lots (refer to plat section for details). ,�r({.-\H Preliminary plat and Rezoning to I -1 Energy Park North - Hutchinson EDA Planning Commission 3/17/09 Page 2 GENERAL INFORMATION Existing Zoning: R -1 (Single Family Residential) upon annexation Property Location: North of Warrior Manufacturing and South of the Luce Line Trail Lot Size: 68 Acres Existing Land Use: Agriculture Adjacent Land Use And Zoning: The properties to the north are a mix of commercial/industrial uses outside of city limits. Residential properties within city limit are to the northwest. The property is bordered by agricultural uses to the east and Industrial to the west and south. Comprehensive Land Use Plan: Industrial Zoning History; The City Council approved the first reading of the ordinance for annexation at the February 24, 2009, meeting. The second reading of the ordinance is scheduled for March 10, 2009. Approval of the State Municipal Boundary Adjustments Board is scheduled for their meeting on March 19, 2009. Applicable Regulations: Section 154.168, City Code ANALYSIS: Rezoning A rezoning from R -1 to I -1 (Light Industrial Park) is required to plat and develop the property for an industrial park. In considering a rezoning request, the Planning Commission should review the proposed rezoning for consistency with the Comprehensive Plan and the purpose of the Zoning Ordinance. The Comprehensive Plan identifies the property as guided for industrial use, which would be consistent with the proposed rezoning to I -1. Uses could include manufacturing, warehousing, assembly, and other businesses that provide goods and services, but not directly to the public. The purpose of the I -1 district is to: "create industrial areas that will be acceptable within the city and will not adversely affect adjacent business or residential neighborhoods. Industrial establishments should be either: 1. Those whose operations are relatively free from objectionable influences; or 2.7hose whose objectionable features will be obviated by design or appropriated devices. " As the property to the northwest is residential, sensitivity to the neighbors should be accommodated in the development planning. Staff notes that there will be a need to provide a visual and sound buffer from the residential neighborhood on the northwest of the property to minimize land use conflicts between industrial uses and the homes Preliminary Plat Lot Arrangement: The proposed Energy Park North preliminary plat contains 8 lots. The plat includes 6 large lots ranging from 7 acres to 13.5 acres. Two other lots are smaller due to the location of the high pressure natural gas line which is a 50 -foot wide easement area. Lot 1, Block 1 is a 3.09 acre lot east of the Hutchinson ��c \ (� Preliminary plat and Rezoning to I -1 Energy Park North - Hutchinson EDA Planning Commission 3/17/09 Page 3 Utilities property that is bisected by the gas line. As no building can be built over the gas line easement, development on this lot could be limited and may be better utilized by the adjacent properties. Outlot A is a 1.72 acre parcel between the gas line and Warrior Manufacturing's pond that is planned to be sold to Warrior Manufacturing and replatted into their property. The proposed lots would comply with the lot area, width, and depth standards in the I -1 district, with the exception of Outlot A, which will be replatted into the Warrior Manufacturing lot in separate action. Streets and Access: The proposed development has access to the property through the extension of Industrial Boulevard and a new road, Energy Park Drive, that will connect to 5` Ave. S.E. along the west property line of Warrior Manufacturing. The proposed roadway design would be consistent with the transportation plan in the Comprehensive Plan, which identifies the extension of Industrial Blvd. and a future roadway looped to 5` Avenue. The proposed Energy Park Drive connection to 5` Avenue would be located half on the west side of Warrior Manufacturing's property and half on McLeod County's property, which is outside of city limits (refer to attached plans). This section of proposed Energy Park Drive is outside the boundaries of the plat. The right of way will need to be platted after annexation of the McLeod County's property, with the consent of the two adjacent property owners. The City has recently received a petition for annexation for the County property and is moving forward with the public notices required for annexation. Staff recommends several conditions regarding streets that have been added to the draft resolution. One revision is to identify the street name as Energy Park Drive W. on the final plat. After the property to the east is annexed, the easterly extension of Energy Park Drive should be named Energy Park Drive E. This would allow the two Energy Park Drive intersections on 5th Avenue to be differentiated. A turnaround is also required to be constructed at the end of Energy Park Drive for emergency services access. The turnaround shall be maintained until extension of the Energy Park Drive E. is connected to 5` Avenue SE. Stonnwater Management, Utilities, and Easements The preliminary grading and stormwater management plans have been reviewed by the City Engineer and revisions have been made as required. Minor revisions will be made prior to construction with final approval subject to the City Engineer. Soil borings are required as the project moves forward. Although the development is planned with a regional pond concept, additional ponding may be required upon individual sites as for higher coverage. Water and sewer would be extended to the property from Industrial Boulevard. There are overhead and underground electric lines along the west side of the subject property. The overhead transmission lines cannot be moved or relocated. The buried lines currently serve the existing industrial area and are able to serve the new Energy Park and future development to the east. There is a transmission line running east and west on the DNR State Trail property to the north. The trail, drainage, and utility easement along the easterly lot lines of the plat is the location planned for trunk sewer and water mains that would serve the Hwy 7 & 22 area in the future. c,0(C)q Preliminary plat and Rezoning to 1 -1 Energy Park North - Hutchinson EDA Planning Commission 3/17/09 Page 4 Recommendation: Staff recommends approval of the rezoning to I -1 and preliminary plat with the following findings and conditions. 1. Approval of the rezoning and preliminary plat is contingent upon approval of the annexation by the State of MN Office of Municipal Boundary Adjustments. 2. The rezoning to I -1 (Light Industrial Park) would be consistent with the Comprehensive Plan and the intent of the I -1 zoning district in the Zoning Ordinance. 3. A turnaround for emergency access shall be constructed at the end of Energy Park Drive. The turnaround shall be maintained until the road is connected to 5` Avenue SE. 4. Outlet A shall be replatted into adjacent property and shall not remain as a separate parcel. 5. The final plat shall identify the street name as Energy Park Drive W. The extension of the road to the east will be named Energy Park Drive E. 6. The street right of way for the extension of Energy Park Drive W. to 5ch Avenue shall be platted after annexation of the County property west of Warrior Manufacturing. 7. No access will be allowed from the residential properties to the northwest to the subject property. 8. No road crossing shall be constructed over the Luce Line trail on the north side of the property. 9. Soil borings shall be completed as the project moves forward to determine roadway section. 10. Final utility, grading, and stormwater management plans are subject to approval of the City Engineer. 11. Significant buffering is required on the Northwest corner of the development abutting residential properties. 12. Revisions to the plat noted by McLeod County are required, including: a) the final plat shall be on one page or match line drawn if plat is on two pages. b) The East Half of the Northwest Quarter is now known as Lot 7, AP W `/Z Sec 5- 116 -29 shall be noted as such in the underlying description. c) the owners names and signatures on the plat shall be as required by McLeod County. cc: Miles Seppelt, EDA John Rodeberg, SEH ("q (C)4 MEMORANDUM DATE: March 18, 2009 for the March 24, 2009 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: REZONING OF 900 HWY 7 W FROM C-4 (FRINGE COMMERCIAL) TO 1 -1 (LIGHT INDUSTRIAL) FOR INDUSTRIAL USE REQUESTED BY TOM DAGGETT, PROPERTY OWNER Backaround: Daggett Ventures is requesting a rezoning of a 3.8 acre lot located at 900 Hwy 7 West from C4 (Fringe Commercial) to 1 -1 (Light Industrial Park). The property is a vacant lot between Hutchinson Manufacturing and the Victorian Inn. The rezoning is requested for an expansion of Hutchinson Manufacturing because the current C-4 zoning does not allow industrial uses. The adjacent Hutchinson Manufacturing site was recently rezoned from I/C to 1 -1 and was also replatted to combine the lots. Refer to the attached Planning Commission report for additional information. Planning Commission Meeting: The Planning Commission held a public hearing and considered the rezoning request at their March 17 meeting. There was no one from the public who spoke on the request, other than Mr. Daggett. The Commission discussed screening and landscaping and that it would make sense to wait to landscape the southerly boundary along Les Kouba until the parkway plan is completed. The Commission asked staff about the design standards and if the river overlay district standards would apply. Staff stated that the Council added an exemption for expansions of existing businesses, including construction of new businesses. Mr. Daggett stated that occupancy of the building would be Hutchinson Manufacturing along with another partner. He hopes to begin construction May 1 The Commission discussed the Highway 7 corridor study, their interest in seeing a well designed building, and the importance of this area along the river. After concluding discussion, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the rezoning with the findings and conditions in the attached resolution. (' (C )5 RESOLUTION NO. 13546 RESOLUTION APPROVING A REZONING OF 900 HWY 7 WEST FROM C -4 (FRINGE COMMERCIAL)TO 1 -1 (LIGHT INDUSTRIAL) Whereas, Daggett Ventures, property owner, has requested approval to rezone property from C-4 (Fringe Commercial) to I -1 (Light Industrial), with the following legal description: Legal Description: The east 396.00 feet of the following described parcel of land That part of the Southwest Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, described as follows: Commencing at the south quarter corner of said Section 36; thence north along the west line of said Southeast Quarter a distance of 487.08 feet to the northerly right of way line of the Minnesota Western Railway Company, and the point of beginning of the land to be described; thence easterly, deflecting to the right 77 degrees 49 minutes, along said northerly right of way line, a distance of 1056.54 feet; thence northerly, parallel with said west line of the Southeast Quarter, a distance of 471.20 feet to the southerly right of way line of Minnesota Trunk Highway No. 7 and No. 22; thence southwesterly, along said southerly right of way line, to said west line of the Southeast Quarter; thence south , along said west line, a distance of 424.0 feet to the point of beginning. Except all that part thereof lying northerly of a line parallel with and 40.00 feet southerly of the southerly right of way line of said Minnesota Trunk Highway No. 22. Whereas, the Planning Commission met on March 17, 2008, and held a public hearing on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the request, subject to the following findings and conditions: 1. The rezoning to I -1 would be consistent with the industrial land use guiding the Comprehensive Plan and the intent of the I -1 zoning district in the Zoning Ordinance. 2. The property is proposed to be developed as an industrial use. Rezoning would allow the proposed use to be developed as an industrial use. 3. A site plan review by the Planning Commission and City Council is required. A conditional use permit is also required for outdoor storage. 4. Landscaping and screening will be required between the hotel and the subject property and along the southerly line of parcel when the lot is developed. Adopted by the City Council this 24" day of March, 2009 ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor c'�(C)5 PUBLICATION NO. ORDINANCE NO. 09 -0527 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA TO REZONE PROPERTY AT 900 HWY 7 WEST FROM C -4 (FRINGE COMMERCIAL DISTRICT)TO I -1 (LIGHT INDUSTRIAL PARK THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section I. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to rezone the property located at 900 Hwy 7 West. from C-4 (Fringe Commercial) to I -I (Light Industrial Park) Section 2. That the property to be rezoned to I -1 (Light Industrial) is described as follows: The east 396.00 feet of the following described parcel of land: That part of the Southwest Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, described as follows: Commencing at the south quarter comer of said Section 36; thence north along the west line of said Southeast Quarter a distance of 487.08 feet to the northerly right of way line of the Minnesota Western Railway Company, and the point of beginning of the land to be described; thence easterly, deflecting to the right 77 degrees 49 minutes, along said northerly right of way line, a distance of 1056.54 feet; thence northerly, parallel with said west line of the Southeast Quarter, a distance of 471.20 feet to the southerly right of way line of Minnesota Trunk Highway No. 7 and No. 22; thence southwesterly, along said southerly right of way line, to said west line of the Southeast Quarter; thence south , along said west line, a distance of 424.0 feet to the point of beginning. Except all that part thereof lying northerly of a line parallel with and 40.00 feet southerly of the southerly right of way line of said Minnesota Trunk Highway No. 22. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 14 day of April, 2009. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor (C(C)5 DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Ilunstad, Miles Seppelt, Melissa Reich], Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gary Plotz, Jeremy Carter, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: March 10, 2009, for March 17, 2009, Planning Commission Meeting Application: REZONING OF 900 HWY 7 W FROM C -4 (FRINGE COMMERCIAL) TO I -1 (LIGHT INDUSTRIAL) Applicant: Tom Daggett, Daggett Ventures, property owner REZONING Daggett Ventures is requesting a rezoning of a 3.8 acre lot located at 900 Hwy 7 West from C4 (Fringe Commercial) to 1 -1 (Light Industrial Park). The property is a vacant lot between Hutchinson Manufacturing and the Victorian Inn. The rezoning is requested for an expansion of Hutchinson Manufacturing because the current C-4 zoning does not allow industrial uses. The adjacent Hutchinson Manufacturing site was recently rezoned from I/C to I -1 and was also replatted to combine the lots (map below does not reflect replatting). Lc(C)-5 Rezone from C -4 to I -1 Daggett Ventures — 900 Hwy 7 West Planning Commission 3117/09 Page 2 GENERAL INFORMATION Existing Zoning: C4 (Fringe Commercial) Property Location: 900 Hwy 7 West Lot Size: 3.8 acres Existing Land Use: Vacant Adjacent Land Use And Zoning: Commercial to north and west, Industrial to the east, and park land to the south Surrounding Uses: Manufacturing to the east, hotel/restaurant to the west, used car dealership and laundromat/car wash to the north Comprehensive Land Use Plan: Industrial Zoning History: Mr. Daggett requested discussion by the Planning Commission to rezone this property from C4 to I/C in 1990. According to the minutes, the Commission said it would be appropriate for the area, however no action was taken as plans were not pending for the property. Applicable Regulations: Section 154.168, City Code Analysis: In considering a rezoning request, the Planning Commission should review the proposed rezoning for consistency with the Comprehensive Plan and the purpose of the Zoning Ordinance. The Comprehensive Plan identifies the property as guided for industrial use, which would be consistent with the proposed rezoning to I -I (refer to attached land use guide plan map). The purpose of the I -1 zoning district is to: "create industrial areas that will be acceptable within the city and will not adversely affect adjacent business or residential neighborhoods. Industrial establishments should be either: 1. Those whose operations are relatively free from objectionable influences; or 1. Those whose objectionable features will be obviated by design or appropriated devices. " During the Highway 7 Corridor Study, there was much discussion over the City's vision for the industrial property between Highway 7 and the river, west of the Highway 7 & 15 intersection. The study recommended the City consider the long term land use and zoning policy for this sensitive area along the river and highway. The study recommended the City: "Determine whether the existing industrial uses will remain in the foreseeable future. If this is the case, the areas should remain industrial over the long term. Otherwise, the future of the area is more likely to become more commercial and the future land use plan should be revised accordingly if future changes are anticipated. " During the study, feedback from the City Council was that this industrial area is important for the economy of the City and expansions of existing business would be supported. As the industrial businesses in this area are generally strong and the existing Comprehensive Plan identifies this property as "industrial ", the rezoning to I -1 would be consistent with the city's long term plans. (0 (C-)5 Rezone from C -4 to I -1 Daggett Ventures — 900 Hwy 7 West Planning Commission 3/17/09 Page 3 If the rezoning is approved by the City, the applicant will move forward with a site plan and building plans for the property. Site plan review and approval will be required for construction of the new building and site improvements. As an outdoor storage is likely, a conditional use permit would be required for the outdoor storage. Staff Recommendations: Staff reviewed the rezoning request at the Planning staff meeting on March 2nd and recommended rezoning the property from C-4 to I -1. Staff would recommend approval of the request with the following findings and recommendations: 1. The rezoning would be consistent with the Comprehensive Plan and the intent of the 1 -1 zoning district in the Zoning Ordinance, 2. The property is proposed to be developed as an industrial use. Rezoning would allow the proposed use to be developed as an industrial use. 3. A site plan review by the Planning Commission and City Council is required. A conditional use permit is also required for outdoor storage. 4. Landscaping and screening will be required between the hotel and the subject property and along the southerly line of parcel when the lot is developed. cc: Tom Daggett, 16057 — 673 Ave., Hutchinson MN 55350 � (C)s MEMORANDUM DATE: March 18, 2009 for the March 24, 2009 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: AMENDMENT TO SECTION 154.071 OF THE CITY CODE ADDING PERMITTED USES TO THE GATEWAY DISTRICT Backaround: The proposed amendment would add permitted uses to the Gateway District, as the ordinance specifies that "there are no permitted uses within the GT district ". Currently there are only conditional uses. The Highway 7 Study recommended this change as an implementation step to fix some of the problems inherent in the Zoning Ordinance. This revision is included in the 2009 Planning Commission Work Plan objectives. The main change to the ordinance is to add permitted uses. Several of the existing conditional uses were moved to permitted, including retail uses, hotels /motels, and restaurants. Several uses were combined into broader categories, such as "entertainment facilities" or "personal and business services'. Revisions were also made to remove outdated and unusual uses (such as dairy product stores). Automobile sales, currently a conditional use, is recommended to be deleted, as it does not appear to be consistent with the purpose of the Gateway District. Automobile sales is also permitted in several other zoning districts. The ordinance revisions were targeted to the permitted and conditional uses only. The remaining standards in the district were not revised and would remain as adopted. Plannina Commission Meetin The Planning Commission held a public hearing and considered the amendment at their March 17 meeting. There was no one from the public who spoke on the item. The Commission discussed the amendment and it's relation to the Highway 7 study and future development of the Highway 7 and 22 intersection and surrounding area. The Commission discussed and recommended a couple of revisions from staffs proposal. The revisions were related to boat and vehicle sales, outdoor sales areas, and entertainment facilities. The changes are included in the attached ordinance. After concluding discussion, the Commission unanimously recommended approval of the attached ordinance. Recommendation: The Planning Commission unanimously recommended approval of amendment to the Gateway District. (0 (0 (10 PUBLICATION NO. ORDINANCE NO.09 -0528 AN ORDINANCE AMENDING CITY CODE CHAPTER 154; SECTION 154.071, ADDING PERMITTED USES IN THE GATEWAY (GT) DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the City Code, Title XV: Land Usage, to amend Chapter 154, Section 154.071, adding permitted uses in the GT (Gateway District). § 154.071 GT, GATEWAY DISTRICT. (A) Purpose. (1) The GT or gateway district regulations are designed and intended to promote commercial development along major thoroughfares which are characterized by high quality permanent construction, strong economic viability and a pleasing aesthetic appearance. The intent of these regulations is to improve the appearance of the entry points to the city in order to create a memorable and positive first impression on visitors to the city. The development of high quality commercial construction in the gateway areas of the city will establish the character and quality of the entire community. This section is based upon the 2001/2002 Comprehensive Plan Update. (2) Any building or structure within the gateway district shall be designed to promote the use and enjoyment of adjacent properties and be architecturally harmonious with the adjacent properties. (B) Permitted uses. Thefe am ° Y °•-heed uses mAithin th GT a' Evefy use, unless expressly exempt, must follow the feview pfeeedures fer afld qttakfy for a senditie The following uses are permitted as regulated herein without special Application requirements or conditions attached. Highly similar uses not listed may be allowed upon the determination of the Citv Council. (1) Business and professional offices including corporate headquarters (2) Financial Institutions (without drive- throughs) (3) General retail sates: (4) Hotels and motels: (5) Restaurants and other eating and drinking establishments: (6) Personal and business services, including but not limited to catering offices (without food served on- site), chiropractic offices, employment agencies health and wellness services interior decorating services medical care, printing, real estate offices and dry cleaning/ tailors. (C) Conditional uses. The following uses are conditionally permitted in the GT gateway district. Every use, unless expressly exempt, must follow the review procedures for and qualify for a conditional use permit: / 1 \ A u t ef ... e bil° sales /..°. a nd used) not i..n1..din ........ ki di i' C� l b �+° 1S (>� (2) Automobile service stations including gas stations gas stations with auto repair and car washes; (3) Ranks and saN4ags and loans, Ordinance # 09 -0528 Section 154.071 Permitted Uses in GT April 14, 2009 Page 2 (2) Drive - through facilities including but not limited to financial institutions convenience food; drug stores: coffee shops. (4) -Boat and motorcycle sales and service (new and used), limited to showrooms only, with no outdoor sales display areas and no not including wrecking or dismantling; (4) (3) Bowling alleys and billiard parlors; (51 (b) Catalog and mail order services; (7) Clubs and ledges; (6) Entertainment facilities including but not limited to: game and amusement arcades, bowling, community convention centers/meeting halls cultural facilities, clubs and lodges, and theaters but not including sexually oriented businesses. (7) (9) Convenience stores; (10) Dain pfe duet e (13) " Mortuaries / funeral homes; (12) yetel am d fna elm (13) Meeting halls-, (-1-5) Newsstands; !1 L\ D— (17) R es t aufan t s ..-..1 ether ea4in. 0 an d d- :ftkzin. e&t (19) Genefelfetail sales; (19) Thea�ef (9) Tire sales and automotive supply stores; (21) Upholstery shops (10) &W&Oe PaT4EiHg lOtS Parking structures or garages in conjunction with a principal use; and I1 Other commercial uses determined by the Platining GoffHffissian City Council to be of the same general character as the conditional uses above, and found not to be detrimental to existing uses and to the general public health, safety and welfare. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 14"' day of April, 2009. Attest: Gary D. Plotz City Administrator Steven W. Cook Mayor TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Items for 2009 Pavement Management Program Phase 1 Project (Letting No. 3/ Project No. 09 -03) DATE: March 24, 2009 Bids were received on Tuesday, March 17'", and appropriate Resolutions and Publications have been prepared in anticipation of the Assessment Hearing and Project Award at the April 14" City Council meeting. The approval of these documents is necessary to schedule and provide notification for the Assessment Hearing. At this point, City staff is reviewing bids and associated information in preparation for the April 14" meeting. City staff has received very little feedback from property owners adjacent to this project since the Neighborhood Meeting and Public Hearing. We recommend that the attached Resolutions and Publications be approved. cc: Gary Plotz, City Administrator G(J) RESOLUTION NO. 13548 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5090 LETTING NO. 31PROJECT NO. 09-03 WHEREAS, cost has been determined for the improvement of McLeod Ave NE (TH 15 to Prospect), 6th Ave NE (Prospect to Bluff), sidewalk construction along TH 15 (5th Ave NE to North High), sidewalk construction Bluff St NE (5th Ave to 6th Ave) and wetland mitigation area construction by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous /concrete surfacing, sidewalks /trails, landscaping, street lighting, restoration and appurtenances, and the bid price for such improvement is $758,470.26 and the estimated expenses incurred or to be incurred in the making of such improvement amount to $182,032.86, so that the total estimated cost of the improvement is $940,503.12. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be an estimated amount of $848,048.99 and the portion of the cost to be assessed against benefited property owners is declared to be $92,454.13. 2. Assessments shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2010 and shall bear interest at the rate of _ percent per annum from November 1, 2009. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of March 2009 Mayor City Administrator (.Pw) RESOLUTION NO. 13549 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5090 LETTING NO. 3/PROJECT NO. 09 -03 WHEREAS, by a resolution passed by the Council on the 24th day of March 2009, the City Engineer was directed to prepare a proposed assessment of the cost of improving: McLeod Ave NE (TH 15 to Prospect), 6th Ave NE (Prospect to Bluff), sidewalk construction along TH 15 (5th Ave NE to North High), sidewalk construction Bluff St NE (5th Ave to 6th Ave) and wetland mitigation area construction by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous /concrete surfacing, sidewalks /trails, landscaping, street lighting, restoration and appurtenances.. WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 14th day of April, 2009, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 16th, 2009. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 24th day of March 2009. Mayor City Administrator I(a) COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN CHECKED BY: KEXNER ASSESSMENT ROIL N0. 5090 LETTING NO. 31PROJECT NO. 09-03 Pged), Bb A" HEIPmpeam BMO. eldWOlk w¢stitWtiai ak8g TH 1515th AVe NE W North Hpbit M -m Ave HE1 TH 15 h ron adewak rouebugtlnSO 5t NE led, Ave b 6N A") and wenard ,teboo else oxatrwbm by madway re Ifiteoon and utility ineaauC9ae kelellatiae by rarcburAOn of hors sham s W, elan die kwtstlaWe. here webermmr,laaal eautay sewn, wave radallalon, greying, aimrem be5e. sham save and bmmn vnPwanaie. elan be krraMnaa. moat watemwln. sudae redanmon. gredg. aggregae bra. wrcretb ad guns, bMkm abase dbanawWrorvete sWmrg ekawalks/trells labsrapbg. sheet jighmN. re anon and appurNnaa:PS NAME A ADDRESS LEOr1L DESCRIPTION TOTK OF PROPSI7 OWER ADDITION OR WJODN ION FEET' Derma 8 Mary Forsberg 29 McLeod Ave HE Hutchinson MN 55350 W 12 Block 2, 6 8 7, Blo 2, Cdl Addition 66.00 COST PER WT FOOT; 547.50 aTREEr RERAeKRATwN 5995.00 WATER WE E $1.280.00 j seY tsErtmE 1ST HEARING: 0 2/10 20 0 9 NUMBEROFYEARS: $10.00 2ND HEARING: "142009 INTEREST RATE. BTRF -EP ASSEBIOM $3,135.00 SBR1f $995.00 SEWER SBRVIC ASSESSMENT TOTAL ACTIVE ASSESSMENT 190.00 ADOPTED: 1 CRY PD NO. PD NO. 31 117 29 OT 0670 PROPERTY ADDRESS 29 McLeod Ave HE 23 088 0120 2 31 117 29 07 06 80 47 McLeod Ave HE Daniel R Krueger E 112 Lots 6 8 7, Block 2. College Addition 0.00 WOO 8995.00 - 00 07 McLeod Ave HE 23 088 0130 Hulchirwm MN 55350 3 31 ii7 29 07 1070 77 McLeod Ave HE F 8 H Enterprises LLC Lot 6 8 Lot 7 EX NW of Lo 7, Block 6, C~ Addibm 0.00 L 50 UO s995.00 "96.00 150 Olsen Blvd 23 088 0520 Cokato MN 55321 4 31 117 29 07 1130 83 McLeod Ave HE David A Larson Loh 4 8 5 EX E60', Bock 7, College Addition 67.00 s3,182SO 182.50 83 McLeod Ave HE 23 O8B 0580 HNddnam MN 55350 5 31 117 29 07 1140 89 McLeod Ave HE Timothy C 8 Tara L Hagen E60' of Los 4 8 5, Block 7, College Addition 60.00 $2.850.00 •� 89 McLeod Ave HE 23 D58 0590 HUtctwnson MN 55350 6 31 117 29 07 11 195 McLeod Ave HE Jarnd Conner 8 James Conner W 12 of Lots 6 8 7, Bock 7, C411ege Addition 88.00 $3135.00 SX131LOO 95 McLeod Ave HE 23 088 0600 HulcNnsan MN 55350 7 31 117 29 07 1160 99 McLeod A. NE Candace R Bauer E 12 d Lots 6 8 7 EX 2.5' x 14.67' Trargg der Tract in SE Garner d Lot 6, Block 7, C Addition 63.50 $3,016.25 98 McLetld Ave NE 230080610 HdWnson MN 55350 8 31 117 29 07 1170 314 Cd Ave HE Michael P Harmer, Lot EX E".25' of N18.69' 8 WB2.75' d S5' d Lo 9, Block 7, Addison 66.00 $3,13500 53,198.00 314 Cdlege Ave HE 23 088 0620 HuHnsat MN 55350 k 9 31 117 29 09 0230 155 601 Ave HE Robert J 8 Sande J Dian S69' of LM 2, Block 1, North Had City of Hulchinson 138.00 $6,55500 56 00' 155 6th Ave NE 23 056 0090 Hutchinson MN 55350 10 31 117 29 D9 0290 145 6M Ave NE Mark D Nisse Lot 1, Auditors Plat lMe 3J-5, Bock 1, North Halt City of HuloNnean 8 Peel of Lo 9, AVdihys Plat S 12 Section 30 6 N 1/2 Section 31- 117 -29 68.00 53.135.00 138.00 145 681 Ave HE 23 058 0010 Hutchinson MN 55350 11 31 117 29 08 0300 139 6ti1 Ave HE ChdaOna L RarmoVr Lot 2. AudWs Plat d Lots 3+5, Block 1, North Halt City d HuldlblsOn 8 Part o Lot 9, Auditors Plot S 112 Section 30 8 N 1/2 Section 31- 11729 66.00 $3.135.00 1955.90 139 6th Ave NE 23 0580020 ulodne0, MN H 55350 12 31 117 2B 09 0350 127 6th Ave NE Brent M PhhoOa 8 Jessica J Bulsu Lot 4, AudilWS Plat of Los 34-5. Bock 1, NMh Had City of Hutchinson 8 Pad of Ld 9. Auditors Plat S 112 Section 30 8 N 12 SBclion 31 -117 -28 66.00 $3.135.00 138®0 127 601 Ave NE 23 058 0040 Hutrhinsdt MN 55350 G �T ROLL LL5� - L3 PoDOTL-31ASSES9 lROIL M.E0i0 L350 - ..TED -85 at0<v- Pyetd3 V COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5090 LETTING NO. 3I1PROJECT NO. 0"3 Me-sod Ave NE(TH 15 to Prospect). Mh A-NE( mWad to Boll, eiEawelk ovencaon aory TH 15(5th Ave NE W N" High). ekkavail rnmhuc9pr, BWO St NE (W A. m M Ave) and wewaid mNgabon sons uabuction by roadway rehabilitation and unity kwnmhuL9ve inualletiaa 6Yw,WUClmdlweelSbmsewer. hairs Nis irBteYelana.letea wabmwn. latmel rerlanatian, 9retlirg. aggregate base. ahvn, eewm and beanea irnGrwenans• train the Untalmaa, lateral waem,wn,s,elarc rerbma6m, grad,g. aggregate 6098. connate rw and gunm. Mbwamr9 base aWmmNLev2e,e aedaang wdewakeeals ladecNiag., street Igmuy reemrauon am appurerencee NAME . &ADDRESS LEQAL DEBCRIP77ON TOTAL OF PROPERTY QWIRR AUG(tMOR SOBOASNON FEET .. $47-50 1 STREET COST MR FRONT FOOT: REHABILITATION COMPUTED BY: P VANDER VEEN CHECKED BY: KEXNER $995.00 WATER SERVICE 51,280.00 SEWER BERVX:E 15T HEARING: 02/1012009 NUMBER OF YEARS: 510.00 2ND HEARING: 07412009 INTEREST RATE: STREET ASSESSMENT . WATER TOTAL SERVICE SEWER SERVICE ACTIVE .. ASSESSMENT ASSEBBYENT ASSESSMENT ADOPTED: CRY PIP NO. Comm PID NO. PROPERTY ADOREBB 13 31 117 29 09 0360 121 6th Ave NE Lisa M Lauwagie W 5, Auoldrs Plat of North 34 -5, Block 1, No Had City of Hutchinwrl 8 Pen of W 9, AudBors Plat S 112 Section 30 & N 112 Section 31- 117 -29 66.00 53.135.00 p 136.00 121 thin Ave NE 23 068 0050 Hutchinson MN 55350 14 31 117 29 09 0370 1176th Ave NE PmrA J It Sharon A Hagerman Part of Lou, 6 & 7. Auditors Plat of Lots 34-5, Block 1, North Hag City of Hutchinson & Pmt o f Lot 9, Auditors Plat S 12 Section 30 & N 112 Section 31 -11 T- 29 88.00 $3,13500 413LOO 117 6th Ave NE 230680060 Hutchinson MN 55350 15 31117 29 10 0160 678 Phmapect SINE Jam, & Aloma Davison Lot 1 E %5798', Auditors Plat of Subdivision of bock 5 i North Hall City at Hutchinson 36.20 $1,719.50 57719.50 578 ProspeiA St NE 230560552 Hutchinson MN 55350 16 31 117 29 10 02!10 86 McLeod Ave NE Egmn R Berweld Lot l EX W60. Aud stars Rai d Subdivision of North 5 in No Hag City d Hutchinson 105.30 $5.001 75 $995.00 51.281.00 l 6.75 86 McLeod A"NE 23 056 0556 Hutchinson MN 55350 17 31 117 29 10 0210 76 McLeod Ave NE Thomas W Breddond WW of Lot 2, Auditors Rol of Subdivision of Bock 5 in North Hag City of Hutchison 60.00 52,850.00 $995.00 $1,280.00 12&.90 78 McLeod Ave NE 230560555 Hutchinson MN 55350 18 31 117 29 10 0330 1531 Main St N Sbda L Servety Lot 0 EX N50', Autitds Plat of Subdivision of Block 5 in North Hag City of Hutchinson 0.00 $(L00 $995.00 531 Main St N 1 23 063 0050 Hutchinson MN 55350 19 31 117 2B 10 0340 545 Men St N Do Michel Do A Peters 8 Michee Rley -Peters NW of Lot D, Auditors Plat of Subdivision of Bbd, 5 in North Hag City of Hutchinson 0.00 $0.00 $99500 545 Main St N 23 063 0060 HuloKvson MN 55350 20 31 11T 29 10 0350 22 McLaud Ave NE James H Gimke & Susan F Nowak Let E, Auditors Piet of Subdivision of Block 5 in North Had City of Hulchirsm 7920 &3,762.00 $99500 $4.76740 22 McLeod Ave NE 23 063 0070 Hutchinson MN 55350 21 31 117 29 10 0380 32 McLeod Ave NE Gary L sodmbor9 Let H. Auditors Ral of Subdivision of Block 5 in North HBO City of Hutchinson 7920 $3,76200 1 $995.00 $1,280.00 03740 32 McLeod Ave NE 23 063 0100 Hutcheson MN 55350 22 31 117 29 10 0390 138 McLeod Ave HE Joyce M Schrmnm & Christopher & Denise Sdvanan Let I, Auditors Plat of Subdivision of Block 5 in North Hag City of Huchinson 79.50 53,77625 $995.00 7713& 38 McLeod Ave NE 1 23 063 0110 Hutchinson MN 55350 23 31 117 29 10 0420 46 McLeod Ave NE KdNeen G Christensen, Lot L EX 1 Rod. Audilm Plel of Subdivision of Block 5 in North Had City of Hutchinson 79.65 53,783.38 $995.00 770.38 79452 Omega Ave 1 23 063 0140 Hutchinson MN 55350 24 31 117 29 10 0430 156 McLeod Ave NE Perry Henke W 112 of Let M, Auditors Plat of Subdivision of Block 5 in North Had City of Hutchi 81.90 53,890.25 5995.00 51,280.00 IGL25 56 McLeod Ave HE 23 063 0150 Hulchnson MN 55350 0 N SSMEENT ROUS US� -L3 �S9MENT ROUA-6090 La .-A TEO - as, IeY - Pay2,13 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5090 LETTING NO. 31PROJECT NO. 09 -03 Ma" AV NE(TH 15 W Prpspe ). W Aye NE(ProspW to&uff) s , Nk waT a" TH 15(5m Ave NE b NnrW Hgh). wdewwk coreeedai BNrS 51 NE (M Ave W 9b AVe)arld webak mlbgalW area mrwbYrLon by roadway r WtW and Wlity lnhasNCbee eWaMaEpx by casmwaon Of Iwaw Norm sews. drain We kwWYaBww, Iwaw wNanwin, Iauow sanitary sewer, sudece a xp aobn, ggeb g• a09ea9we base. Nam. aH beam imPwvnalW, awn We:wtaliaow., caw weNnluin, suelaw redataobn. graAlN. meg ,.base. carssae curb old guea, Nbmnu base. bNankulsltdWele sWa%.6idewwksltraik. lbgapkg,sboat lghb%,reahead. arM appunererces ..� ..COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $47.50 STREET REHABILRATION CHECKED BY: KE1(NER 5995.00 WATER SERVICE $1,280.00 J SEWFRNERWE 1ST HEARING: 0211012009 2ND NEARING: OY1412009 NUMBER OF YEARS: $10.00 ADOPTED: INTEREST RATE: G ga CRY PD MO. PROPERTY. ADDRESS NAME B ADDRESS OF PROPERTY OWNER : LEQAL OEBGRIPTIDM ADDRRMORSUBDAIRMON.. TOTAL FEET' $TRW A WATER: A 1T WE SER SERVICE ASSESSMENT TOTAL A POD 25 311172910ONO 166 MCLeod Ave NE DeVid8Tonye FMt E 112 d Lot M, Auditors Piet d Subdivision d Bock 5 m North H.9 City of HutchE 81.90 $3,890.25 $995.00 $1,280.00 $816836 %McLeod Ave NE 23 063 0180 Hutcldrlsan MN 55350 TOTAL ASSEnMENT ROW, NO, 5W 1 N613.. _ m $0,4K O:WS6E9FLENT ftO \LSWO a` ^^^ -Ll Vf 0 23# SeUENT ROLL MX L1WN -F TED -661 14 Pp 343 To: Mayor and Council From: Melissa Starke Date: 3/20/2009 Re: License Renewals for 2009 -2010 The following establishments have applied for 2009 liquor license renewals. Please approve the following licenses: On -Sale Intoxicating Gold Coin Main Street Sports Bar Lamplighter Lounge II Applebee's Neighborhood Grill & Bar Little Crow Bowling Lanes Sonora's Mexican Restaurant El Loro II Fraternal Order of Eagles Aerie #4441 Zellas Inc. Club On -Sale Intoxicating Liquor License VFW Post 906 American Legion Post 96 Elks Lodge 2427 Crow River Golf Club Wine License Country Kitchen Jake's Pizza (4 te-) G TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Public Hearing for Energy Park Improvements Phase 1 Project (Letting No. I/ Project No. 09 -01) DATE: March 24, 2009 City staff will provide brief overview of the Energy Park Improvements Phase I project prior to the scheduled Public Hearing. City staff has met with property owners immediately adjacent to the proposed project to provide information regarding specific improvements, associated assessments and necessary property acquisitions. At this point, we have received primarily positive feedback and a limited number of questions regarding this project. City staff will be continuing to address these issues in anticipation of a mid -May construction start date. Following the project overview and possible public feedback, staff will request that the City Council move forward with the final preparation of plans/specifications and advertise for bids. The anticipated bid opening date is Tuesday, April 21 ", at 10:30 AM. The City must expedite the receiving of bids for this project in order to meet the timeframes associated with current grant applications. We recommend that the attached Resolutions and Advertisement for Bids be approved as described above. cc: Gary Plotz, City Administrator rl LJ RESOLUTION NO. 13550 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 1 /PROJECT NO. 09 -01 WHEREAS, a resolution of the City Council adopted the 24th day of February 2009, fixed a date for a Council Hearing on the following improvements: Energy Park Improvements Phase 1 by new roadway construction and utility infrastructure installations including construction of trunk and lateral storm sewer and treatment/drainage improvements, trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, lighting, landscaping, restoration and appurtenances; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost- effective, and feasible as detailed in the feasibility report. 2, Such improvement is hereby ordered as proposed in the resolution adopted the 24th dayof February 2009. 3. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 24th day of March 2009. Mayor City Administrator RESOLUTION NO. 13551 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 1 /PROJECT NO. 09-01 WHEREAS, the Director of Engineering has prepared plans and specifications for the following described improvement: Energy Park Improvements Phase 1 by new roadway construction and utility infrastructure installations including construction of trunk and lateral storm sewer and treatment/drainage improvements, trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, lighting, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:30 am on Tuesday, April 21st, 2009, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, April 28th, 2009 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 24th day of March 2009. Mayor: Steven W Cook City Administrator: Gary D Plotz ti `J • RESOLUTION NO. 13661 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 1 /PROJECT NO. 09 -01 WHEREAS, the Director of Engineering has prepared plans and specifications for the following described improvement: Energy Park Improvements Phase 1 by new roadway construction and utility infrastructure installations including construction of trunk and lateral storm sewer and treatment/drainage improvements, trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, lighting, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. • 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:30 am on Tuesday, April 21st, 2009, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, May 12th, 2009 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 24th day of March 2009. Mayor: Steven W Cook • City Administrator: Gary D Plotz 9 Resolution No. 13552 A RESOLUTION AUTHORIZING THE PURCHASE OF INDUSTRIAL PARK LAND WHEREAS, in December 2008 the City Council of the City of Hutchinson approved entering into a contract for deed with Marvin Hackbarth to purchase property for expansion of the Hutchinson Industrial Park, said contract having a term of five years; and, WHEREAS, since approval of the contract for deed by the City, the City is in a position to acquire a $1 million grant from the United States government to assist in developing this Industrial Park land; and, WHEREAS, a condition to receiving this federal grant, the City must own the property free of all encumbrances; and, WHEREAS, it is in the best interest of the City and its economic vitality to put itself in a position to be able to receive this federal grant, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT • The purchase of the Hackbarth property for Industrial Park purposes prior to the expiration of the contract is hereby authorized and shall be completed under the terms and conditions of said contract and the City Administrator, Gary D. Plotz, or his designee is authorized to sign any and all documents on behalf of the City to effectuate the closing of this transaction. Adopted by the City Council this 24` day of March, 2009. Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator • 96)- 0 Memorandum TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator Brenda K. Ewing, Human Resources Director Jeremy J. Carter, Finance Director RE: Retirement Incentive Proposal DATE: March 19, 2009 The Council previously authorized staff to examine the possibility of offering a voluntary retirement incentive to identified employees and to explore possible incentive package proposals. Staff has identified those employees who are eligible for a retirement per the Public Employees Retirement Association (PERA) criteria for pension eligibility. When a retirement incentive was previously offered, in 2003, the following package was offered: • 1. One week of pay for each year of employment, up to a $20,000 maximum payment. 2. One week of the dollar equivalent of the employer provided health and dental premium for each year of employment (full time employees, only). 3. An additional payout of 1/3 of sick leave accrual over 240 hours. To qualify for the early retirement incentive in 2003, an employee had to meet the following criteria: 1. Meet age and service requirements necessary to collect a pension benefit from PERA 2. Have at least 20 years of continuous service with the City 3. Retire between May 1, 2003, and January 1, 2004, and 4. Begin receiving a PERA pension benefit immediately upon retirement When the incentive was offered in 2003, there were 15 employees identified as eligible and four opted to accept the incentive. A general informational meeting regarding retirement incentives was held on February 18, 2009, and to which any interested employee was invited. At the meeting, employees were provided with information about the retirement incentive package offered in 2003, were able to ask questions about that process, and were given the opportunity to provide suggestions as to what package design might incent them. Based on a review of that information and what was previously offered, a retirement incentive • with the following components is presented for Council consideration: 1. One week of pay for each year of employment, up to a $20,000 maximum payment. 2. The dollar equivalent of one week of the employer provided health and dental premium for each year of employment (full time employees, only). 1b(0-) 3. An additional payout of 1/3 of sick leave accrual over 240 hours. 4. The dollar equivalent of an additional 6 months of the employer provided health and dental premium (full time employees, only). The eligibility criteria recommended for Council consideration is as follows: 1. Meet age and service requirements necessary to collect a pension benefit from PERA 2. Have at least 20 years of service with the City 3. Retire by June 30, 2009 Attached is a spreadsheet for your information and consideration that includes the following information: • the severance payment calculations based on the proposed severance package design for the PERA pension/City criteria eligible employees • potential funding sources for payment of the incentives Staff will be in attendance at the March 24 Council meeting to respond to Councilmember questions. Encl. • � u 60-) VOLUNTAR SE P ACKA G E (2 + YR S OF SERVICE) MW STAFF RECOMMENDATION #'S Number of EE's 19 Severance Package $ 684,218 ($20,000 per EE salary cap. 7 wk of insurance per year of service 8 an additional6 months of insurance @ the ER paid 80% contribution rate, 213 Sick payout over 240 hrs.) Accrued Retirement Costs that would need to be paid out already upon $ 327,996 retirement. (Vac, Comp, 113 sick above 240 hrs.) $ 1,012,215 Funding Sources (Assumes 06/30/2009 Retirement Date) Self Insurance Fund (Insurance, Sick Time) $ 389,205 Department Funding $ 623,010 TOTAL SEVERANCE FUNDING $ 1,012,215 W LUNTARY SEVERANCE PACKAGE (YET TO BE DETERMINED) EXAMPLE: FUNDING OPTION 5 #'S Number of EE's 19 Severance Package $ 63,553.64 (9 Months of Insurance paid, ER to pay 35% of the Premium, Federal Stimulus 65% of Premium upon final approval by the federal gov't.) Accrued Retirement Costs that would need to be paid out already upon $ 243,010.70 retirement. (Vac, Comp) $ 306,564.34 Funding Sources (Assumes 06/30/2009 Retirement Date) Department Funding $ 306,564.34 u o[-) STAFF RECOMMDATION: 2009 VOLUNTARY SEVERANCE P KAGE 11,971.28 YRS OF SERVICE YRS OF SERVICE I WITIONAL FUNDIN TOTAL SALARY INSURANCE INSURANCE TOTAL 20 YEARS OF SERVICE ACCRUED ($) SEVERANCE ($) SEVERANCE ($) 6 MONTHS ($) SEVERANCE 106984 EE #1 11,971.28 DEPARTMENT 20,000.00 2,904.36 FUNDIN 2,162.82 FUNDING 37,038.46 107020 EE #2 8,374.20 20,000.00 20,000.00 8,785.88 20,000.00 5,405.70 < 29,839.62 42,565.78 12,11371 107025 EE #3 30,006.42 "` 20,604.91 20,000.00 9,074.69 25,227.87 5,405.70 30,14257 64,486.81 20,000.00 107068 EE#4 21,718.66 12,49607 20,000.00 3,290.26 16,809 88 2,162.82 20,000.00 47,171.74 - 23,75100 107208 EE #5 14,843.22 20,000.00 20,000.00 7,529.40 20,000.00 5,405.70 ' -. 15,037.26 47,778.32 11,885.76 107220 EE#6 22,105.79 23,620.20 20,000.00 10,311.60 21,001.25 5,405.70 11,028.62 57,823.09 20,000.00 107231 EE #7 51,981.39 $ 243,010.70 20,000.00 7,996.36 5,405.70 85,383.45 107033 EE#8 21,704.43 20,000.00 3,531.59 2,162.82 47,398.84 107149 EE#9 22,723.62 20,000.00 3,307.71 2,162.82 48,194.15 107202 EE #10 29,635.52 20,000.00 8,58144 5,405.70 63,624.66 107257 EE #11 19,203.35 20,000.00 8,74134 5,405.70 53,350.39 107313 EE #12 12,752.66 20,000.00 7,851.28 5,40570 46,009.64 107322 EE #13 18,141.01 20,000.00 7,600.26 5,405.70 51,146.97 112026 EE #14 17,92673 20,000.00 1,929.25 5,405.70 45,261.68 107073 EE #15 17,075.15 20,000.00 6,467.94 5,40570 48,948.79 107263 EE #16 22,703.20 20,000.00 7,436.28 5,405.70 55,545.18 107315 EE #17 18,889.79 20,000.00 6,938.95 5,405.70 51,234.44 107325 EE #18 20,63159 20,000.00 7,358.00 5,405.70 53,397.29 107039 EE #19 33,167.02 20,000.00 7,282.43 5,405.70 65,855.15 $ 415,557.03 $ 380,000.00 $ 126,921.04 $ 89,736.78 $ 1,012,214.85 (1) Total Accrued column (Vacation, Comp Time & 213 Sick hours over 240 hours) (2) Years of service insurance cost & additional 6 months of insurance is factored at the 80% ER contribution rate. FUNDING SOURCES (Vac & Comp) (Ins, Sick Time) (DEPT6AVING) DEPARTMENT SELF -INS OTHER FUNDIN FUNDING.. FUNDING 11,005.45 6,033.01 20,000.00 8,374.20 '. 14,191.58 20,000.00 14,647 20 < 29,839.62 20,000.00 12,11371 15,058.03 20,000.00 7,17341 "` 20,604.91 20,000.00 12,595.21 25,227.87 20,000.00 30,14257 " 35,240.881 20,000.00 12,19386 15,204.99 20,000.00 12,49607 15,698..08 20,000.00 16,809 88 " 26,614..77 20,000.00 9,598.39 - 23,75100 20,000.00 12,752.66 13,256.98 20,000.00 9,312.02 - 21,834.95 20,000.00 10,224.42 ' -. 15,037.26 20,000.00 11,885.76 1,7,063.03 20,000.00 11,924.98 23,620.20 20,000.00 10,233:19 21,001.25 20,000.00 11,028.62 22,369.04 20,000.00 18,499.10 27,356.05 20,000.00 $ 243,010.70 $.; 389,204.50 $ 380,000.00 OPTION #2 • 2003 INVOLUNTARY SEVERANC9&KAGE FUNDING SOURCES - YRS OF SERVICE YRS OF SERVICE ADDITIONAL TOTAL SALARY INSURANCE INSURANCE TOTAL 20 YEARS OF SERVICE ACCRUED ($) SEVERANCE ($) SEVERANCE ($) 6 MONTHS ($) SEVERANCE 106984 EE #1 11,005.45 20,000.00 SELF -INS 2,904.36 - 33,909.81 FUNDING 107020 EE #2 8 20,000.00 8,37420 8,785.88 20,000.00 - 37,160.08 9,074.69 107025 EE #3 14,647.20 20,000.00 20,000.00 9,074.69 7,173.41 - 43,721.89 20,000.00 107068 EE#4 12,11311 20,000.00 7,996.36 3,290.26 12,193.86 - 35,403.97 20,000.00 107208 EE #5 7,173.41 20,000.00 8,583.44 7,529.40 9,598.39 - 34,70282 20,000.00 107220 EE#6 12,595.21 20,000.00 7,600.26 10,311.60 10,224.42 - 42,90681 .20,000.00 107231 EE #7 30,142.57 20,000.00 7,436.28 7,996.36 10;233.19 - 58,138.93 20,00000 107033 EE#8 12,193.86 20,000.00 3,531.59 20,000.00 - 35,725.45 107149 EE #9 12,496.07 20,000.00 3,307.71 - 35,803.78 107202 EE #10 16,809.88 20,000.00 8,58144 - 45,393.32 107257 EE #11 9,598.39 20,000.00 8,741.34 - 38,339.73 107313 EE #12 12,752.66 20,000.00 7,851.28 - 40,603.94 107322 EE #13 9,312.02 20,000.00 7,600.26 - 36,912.27 112026 EE #14 10,224.42 20,000.00 1,929.25 - 32,15167 107073 EE #15 11,885.76 20,000.00 6 - 38,353.71 107263 EE #16 11,924.98 20,000.00 7 - 39,361.26 107315 EE #17 10,23319 20,000.00 6,938.95 - 37,172.15 107325 EE #18 11,028.62 20,000.00 7,358.00 - 38,386.62 107039 EE #19 18,499.10 20,000.00 7,282.43 - 45,781 52 $ 243,010.70 $ 380,000.00 $ 126,921.04 $ $ 749,931.73 (Vac & Comp) (Ins, No ST) (DEPT SAVING) DEPARTMENT SELF -INS OTHER' FUNDING ` FUNDING FUNDING 11,005.45 2,904.36 20,00000" 8,37420 8,785.88 20,000.00 14 9,074.69 20,00000 121113.71 3,290.26 20,000.00 7,173.41 7,529.40 20,000.00 12,595.21 10,311.60 20,000.00' 30,142.57 7,996.36 20,000.00: 12,193.86 3,531.59 20,000.00 12,496.07 3,307.71 20,00000 16:809.88 8,583.44 20,000.00 9,598.39 8,741.34 20,000.00 .12,752.66 7,85118 20,000.00 9,312.02 7,600.26 20,000.00 10,224.42 1,929.25 .20,000.00 11,885.76 6,467.94 20,000.00 11,924.98 7,436.28 20,00400 10;233.19 6,938.95 20,00000 11,028.62 7,358.00 20,000.00 18,499.10. 7,282.43 20,000.00 $ 243,010.70 $ 126,921.04 $ 380,000.00 (1) Total Accrued column (Vacation, Comp Time, No sick was paid out) (2) Offered Salary capped at $20K & Insurance for years of service (3) Years of service insurance cost factored at the 80% ER contribution rate. (4) The Involuntary Severance package DOES NOT include the 213 sick payout over 240 hours and the additional 6 months of ER Contribution paid insurance (5) Currently, Proposed Federal Legislation would mandate at a minimum any EE involuntary let go only has to pay 35% of the insurance premiums with the remaining 65% picked up from the federal government stimulus plan. (Minimum 9 month term) 0 OPTION #3 • STRAIGHT LAYOFF (NON RETA EE) YRS OF SERVICE YRS OF SERVICE ADDITIONAL TOTAL SALARY INSURANCE INSURANCE TOTAL 20 YEARS OF SERVICE ACCRUED ($) SEVERANCE ($) SEVERANCE ($) 6 MONTHS ($) SEVERANCE 106984 EE #1 11,005.45 - - - 11,005.45 107020 EE #2 8,374.20 - - - 8,374.20 107025 EE #3 14,647.20 - - - 14,647.20 107068 EE#4 12,113.71 - - - 12,113.71 107208 EE #5 7,173.41 - - - 7,173.41 107220 EE#6 12,595.21 - - - 12,595.21 107231 EE #7 30,142.57 - - - 30,142.57 107033 EE #8 12,193.86 - - - 12,193.86 107149 EE #9 12,496.07 - - - 12,496.07 107202 EE #10 16,809.88 - - - 16,809.88 107257 EE #11 9,598.39 - - - 9,598.39 107313 EE #12 12,752.66 - - - 12,752.66 107322 EE #13 9,312.02 - - - 9,312.02 112026 EE #14 10,224.42 - - - 10,224.42 107073 EE #15 11,885.76 - - - 11,885.76 107263 EE #16 11,924.98 - - - 11,924.98 107315 EE #17 10,23319 - - - 10,233.19 107325 EE #18 11,028.62 - - - 11,028.62 107039 EE #19 18,499.10 - - - 18,499.10 $ 243,010.70 $ - $ - $ - $ 243,010.70 (1) Total Accrued column (Vacation, Comp Time) G FUNDING SOURCES • (Vac & Comp) (Ins:, Sick Time) (DEPT SAVING) DEPARTMENT `.[SELF -INS OTHER FUNDING FUNDING FUNDING 11,00545 - - 8,374.20 - - 14,647.20 - - 12,113.71 - - 7,173.41 - - 12,595.21 - 30,142-57 - - 12,1.93.86 - - 12,496.07 - - 16,809.88 . - - 9,598 39 - - 12,752.66 - - 9,312.02 ` - - 10,224.42` - - 11,885.76 " - - 11,924.98 - - 10,233.19 - - 11,028.62` - - 18,499.10 - - - $ 243,01.0.70 $ $ OPTION #4 • STRAIGHT LAYOFF YRS OF SERVICE YRS OF SERVICE ADDITIONAL TOTAL SALARY INSURANCE INSURANCE TOTAL 20 YEARS OF SERVICE ACCRUED ($) SEVERANCE ($) SEVERANCE ($) 6 MONTHS ($) SEVERANCE 106984 EE #1 11,48116 - - - 11,481.16 107020 EE #2 8,374.20 - - - 8,374 20 107025 EE #3 22,21219 - - - 22,21219 107068 EE#4 16,844.51 - - - 16,844.51 107208 EE #5 10,951.08 - - - 10,951 08 107220 EE #6 17,279.53 - - - 17,279 53 107231 EE #7 40,899.00 - - - 40,89900 107033 EE #8 16,878.17 - - - 16,87817 107149 EE #9 17,53152 - - - 17,533 52 107202 EE #10 23,126.99 - - - 23,126.99 107257 EE #11 14,329.19 - - - 14,329.19 107313 EE #12 12,752.66 - - - 12,752.66 107322 EE #13 13,660.62 - - - 13,660.62 112026 EE #14 14,018.10 - - - 14,018.10 107073 EE #15 14,441.73 - - - 14,441.73 107263 EE #16 17,233.65 - - - 17,233.65 107315 EE #17 14,496.89 - - - 14,496.89 107325 EE #18 15,759.60 - - - 15,759.60 107039 EE #19 25,723.60 - - - 25,723 60 $ 327,996.38 $ $ - $ - $ 327,996.38 (1) Total Accrued column (Vacation, Comp Time & 113 Sick payout over 240 hours per city policy) C FUNDING SOURCES • (VAC, COMP, SICK) DEPARTMENT SELF -INS FUNDING FUNDING 11,481.16 O,J! 4.LV 22,212.19 16,844.51 - - 10,951.08 - - '.17,279.53 - 40,899.00 - - 16,878.17 - 17,533.52 - - 23126.99 - - 14,329.19 - - 1.2,752.66 - - 13,660.62 - 14,018.10 - - 14,441.73 - 17,233.65 - - 14,496.89 - - 15,759.60 - - 25,723.60 - $', 327,996.38 $ - $ OPTION #5 • INVOLUNTARY SEVERANO FUNDING SOURCES • YRS OF SERVICE YRS OF SERVICE 9 MONTHS TOTAL SALARY INSURANCE INSURANCE TOTAL 20 YEARS OF SERVICE ACCRUED ($) SEVERANCE ($) SEVERANCE ($) 35% OF PREM. SEVERANCE 106984 EE #1 11,005.45 - - 1,540.48 12,545.93 FUNDING FUNDING 107020 EE #2 8,374.20 - - 3,82612 12,200.31 - - - 107025 EE #3 14,647.20 - - 3,82612 18,473.31 - - 107068 EE#4 12,113.71 - - 1,540.48 13,654.19 - - 107208 EE #5 7,173.41 - - 3,826.12 10,999.53 - - 107220 EE#6 12,595.21 - - 3 16,421.33 - - 107231 EE #7 30,142.57 - - 3,826.12 33,968.69 - - 107033 EE #8 12,193.86 - - 1,540.48 13,734.33 107149 EE #9 12,496.07 - - 1,540.48 14,036.54 107202 EE #10 16,809.88 - - 3,826.12 20,636.00 107257 EE #11 9,598.39 - - 3,826.12 13,424.51 107313 EE #12 12,752.66 - - 3,826.12 16,578.77 107322 EE #13 9,312.02 - - 3,826.12 13,138.13 112026 EE #14 10,224.42 - - 3,826.12 14,050.54 107073 EE #15 11,885.76 - - 3,826.12 15,711.88 107263 EE #16 11,924.98 - - 3,826.12 15,751.09 107315 EE #17 10,233.19 - - 3,826.12 14,05931 107325 EE #18 11,028.62 - - 3,826.12 14,854.73 107039 EE #19 18,499.10 - - 3,826.12 22,325.21 $ 243,010.70 $ $ $ 63,553.64 $ 306,564.34 (Vac & Comp) „ (Ins,'Sick -Time) (DEPT SAVING) DEPARTMENT .'SELF -INS OTHER FUNDING FUNDING FUNDING 12,545.93 - - 12,200.31 - - 18,473.31 - - - 13,654.19 - - 10,999 53 - - 16,421.33 - - 33,968.69 - 13,734.33 - _ - 14,036.54 - - 20,636 00 - - 13,424 5i - 16,57877 - - 13,138.13 - - 14,050.54 - - 15,711.88 - - 15,75109 - - 14,059.31 - - 14,854.73 - - 22,325.21 - - $ 306,564.34 $ - $ (1) Total Accrued column (Vacation, Comp Time) (2) Currently, Proposed Federal Legislation would mandate at a minimum any EE involuntary let go only has to pay 35% of the insurance premiums with the remaining 65 %picked up from the federal government stimulus plan. (Minimum 9 month term) The City would pick up this 35% EE premium portion. 0 0 0 20 YEARS OF SERVICE 112 HEALTH & SALARY 1/2 SALARY 112 PERA 112 FICA DENTAL 106984 EE #1 46,849.00 23,424.50 1,581.00 1,792.00 2,347.39 107020 EE #2 46,849.00 23,424.50 1,581.00 1,792.00 5 107025 EE#3 87,171.00 43,585.50 2,942.00 3,334.00 5,830.27 107068 EE#4 52,497.00 26,248.50 1,771.00 2,008.00 2,347.39 107208 EE #5 41,920.00 20,960.00 1,414.00 1,603.00 5,83027 107220 EE#6 51,981.00 25,990.50 1,754.00 1,988.00 5,830.27 107231 EE #7 119,362.00 59,681.00 4,028.00 4,565.00 5,830.27 107033 EE #8 51,981.00 25,990.50 1,754.00 1,988.00 2,347.39 107149 EE #9 55,900.00 27,950.00 1,886.00 2,138.00 2,347.39 107202 EE #10 70,100.00 35,050.00 2,365.00 2,681.00 5,830.27 107257 EE #11 52,497.00 26,248.50 1,771.00 2,008.00 5,830.27 107313 EE #12 46,862.00 23,431.00 1,581M 1,792.00 5,83027 107322 EE #13 48,256.00 24,128.00 1,628.00 1,845.00 5,830.27 112026 EE #14 47,775.00 23,887.50 1,612.00 1,827.00 5,830.27 107073 EE #15 47,313.00 23,656.50 1,596.00 1,809.00 5,830.27 107263 EE #16 58,910.00 29,455.00 1,988.00 2,253.00 5,830.27 107315 EE #17 47,313.00 23,656.50 1,596.00 1,809.00 5,830.27 107325 EE #18 52,499.00 26,249.50 1,771.00 2,008.00 5,830.27 107039 EE #19 80,168.00 40,084.00 5,655.00 - 5,830.27 ORDINANCE NO. 09 -0525 PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE TRANSFER OF MUNICIPALLY OWNED REAL PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: See attached Exhibit A for good and valuable consideration is hereby transferred and conveyed to Hutchinson Health Care together with all hereditaments and appurtenances belonging thereto. Section 2. The City hereby waives any time period of notice and right of first refusal it may have under its lease agreement with Hutchinson Health Care. Section 3. The City Administrator, Gary D. Plotz, or his designee is authorized to sign any and all documents on behalf of the City to effectuate the closing of this transaction. Section 4. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 14 day of April, 2009. Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator lo(b) Exhibit A Beginning at the southeast corner of Section 7 Township 116 Range 29, thence west along the south line of said Section Seven (7), 2476 feet to a point marked by a stone set in the public road; which is 1376.2 feet east of the west line of the East Half of the Southwest Quarter of said Section 7; thence north 778.6 feet to a point marked by an iron pipe 1376.2 feet east of the west line of the East Half of the Southwest Quarter of said Section 7; thence East parallel to the south line of said Section Seven (7) 2377.1 feet to the center line of a public highway, known as the Hutchinson and Glencoe road; thence southeasterly along the center line of said road to the south line of Section Eight (8) Township One Hundred Sixteen (116) Range Twenty -nine (29); thence west along the south line of said Section Eight (8) 264 feet to the place of beginning, containing 45 acres, more or less, in the County of McLeod and State of Minnesota Excepting therefrom the following: That part of Lot 12 of Auditor's Plat of Section 7, Township 116 North, Range 29 West and that part of the Southwest Quarter of the Southwest Quarter of Section 8, Township 116 North, Range 29 West described as follows: Commencing at the southeast corner of said Section 7; thence West, assumed bearing, along the south line of said Section 7, a distance of 475.56 feet; thence North 490.12 feet to the point of beginning of the land to be described; thence continuing North 288.48 feet to the north line of said Lot 12; thence East, along said north line, 383.32 feet to the center line of County Highway No. 25; thence southeasterly, along said center line, 317.70 feet to a point bearing East from the point of beginning; thence West 516.38 feet to the point of beginning. ©(b) Page 1 of 1 Melissa Starke From: Gary Plotz Sent: Wednesday, March 18, 2009 4:01 PM To: Melissa Starke Cc: (ssjogren@charter.net); Stacy Sjogren (ssjogren@charter.net); Marc Sebora; billyjoa @hutchtel.net; Chad Czmowski (chad czmowski@hotmail.com); Eric Yost (eric.yost @hti.htch.com); haugenar @hutchtel.net; Steve Cook (scook @hutchtel. net) Subject: FW: Council Workshops on Governance Melissa, Please place this on the agenda, with this e-mail below as background. I believe the two (four -hour) workshops will be a total cost of $1,500. 3ary From: Stacy Sjogren [mailto:ssjogren @ charter.net] Sent: Wednesday, March 18, 2009 11:11 AM To: Gary Plotz; 'haugenar'; 'Eric Yost'; chad_amowski @hotmail.com; 'Steve Cook' Cc: ssjogren @charter.net Subject: Council Workshops on Governance 3reetings everyone, I have now heard from Gary and all Council members (except Bill, obviously) and I sense a willingness to hold two workshops to address your governance process and related behaviors sometime during the later half of April (when Bill is back and able to participate). Armed with that individual input, I've taken the liberty of asking Gary to put it on your agenda for the Council meeting at the end of this month for the required voting process. Thanks to all of you for taking personal responsibility for improving your governance process by coming together in a respectful, productive setting. Hutchinson will be better for it. A sue, Out of the Woods Consulting ssjogren @charter net 320.654.0416 2010 7th Street North, Sartell MN 56377 Nww. o utofthewood sco n s u Iti ng. com 3/18/2009 1 b (a) CITY OF HUTCHINSON FINANCIAL REPORTS (FEBRUARY 2009 AS OF 0311812009) EXPENDITURES BY DEPTARTMENT: MAYOR & CITY COUNCIL ADMINISTRATION ELECTIONS FINANCE DEPARTMENT MOTOR VEHICLE ASSESSING LEGAL PLANNING INFORMATION SERVICES POLICE DEPARTMENT EMERGENCY MANAGEMENT SAFETY COMMITTEE FIRE DEPARTMENT PROTECTIVE SERVICES ENGINEERING STREETS & ALLEYS CITY HALL BUILDING PARKIREC ADMINISTRATION RECREATION SENIOR CITIZEN CENTER CIVIC ARENA PARK DEPARTMENT RECREATION BLDG & POLL EVENT CENTER EVERGREEN BUILDING LIBRARY CEMETERY AIRPORT UNALLOCATED GENERAL EXP TOTAL EXPENDITURES 2008 2009 2009 2009 2009 FEBRUARY FEBRUARY MONTH OF FEBRUARY ADOPTED BALANCE PERCENT YTD FEBRUARY YTD BUDGET REMAINING USED 10,680.67 2008 2009 2009 2009 2009 FEBRUARY 28,394.62 FEBRUARY MONTH OF FEBRUARY ADOPTED BALANCE PERCENT DESCRIPTION: YTD FEBRUARY YTD BUDGET REMAINING USED TAXES - - - 4,196,810.00 4,196,810.00 0% LICENSES 41,131.00 18,600.00 18,780.00 57,989.00 39,209.00 32% PERMITS 11,875.72 7,179.22 12,537.10 304,696.00 292,158.90 �4% INTERGOVERNMENTAL REVENUE 21,294.40 21,477.38 22,349.28 2,584,224.00 2,561,874.72 1% CHARGES FOR SERVICES 191,514.78 98,421.63 182,572.71 1,757,664.00 1,575,091.29 10% FINES & FORFEITS 4,248.84 3,457.64 3,457.64 45,000.00 41,542.36 8% INTEREST ON INVESTMENTS (48,673.15) 159.87 378.18 70,000.00 69,621.82 1% REIMBURSEMENTS 61,485.00 14,646.98 13,540.59 408,632.00 395,091.41 3% TRANSFERS 7,241.54 1,131.52 5,473.60 2,012,140.00 2,006,666.40 0% SURCHARGES 154.68 71.96 193.21 1,000.00 806.79 19% FUND BALANCE - - - 47,168.00 47,168.00 0% TOTAL REVENUES $ 290,272.81 E 165,146.20 $ 259,282.31 $ 11,485,323.00 $ 11,226,040.69 2% EXPENDITURES BY DEPTARTMENT: MAYOR & CITY COUNCIL ADMINISTRATION ELECTIONS FINANCE DEPARTMENT MOTOR VEHICLE ASSESSING LEGAL PLANNING INFORMATION SERVICES POLICE DEPARTMENT EMERGENCY MANAGEMENT SAFETY COMMITTEE FIRE DEPARTMENT PROTECTIVE SERVICES ENGINEERING STREETS & ALLEYS CITY HALL BUILDING PARKIREC ADMINISTRATION RECREATION SENIOR CITIZEN CENTER CIVIC ARENA PARK DEPARTMENT RECREATION BLDG & POLL EVENT CENTER EVERGREEN BUILDING LIBRARY CEMETERY AIRPORT UNALLOCATED GENERAL EXP TOTAL EXPENDITURES 2008 2009 2009 2009 2009 FEBRUARY FEBRUARY MONTH OF FEBRUARY ADOPTED BALANCE PERCENT YTD FEBRUARY YTD BUDGET REMAINING USED 10,680.67 2,422.79 6,765.04 56,310.00 49,544.96 12% 60,791.47 28,394.62 58,009.60 411,883.00 353,873.40 14% - - - 10,128.00 10,128.00 0% 98,787.21 36,687.05 77,244.04 638,174.00 560,929.96 12% 36,163.97 18,343.44 39,655.79 231,500.00 191,844.21 17% - - - 57,940.00 57,940.00 0% 24,580.57 14,444.63 25,147.31 200,194.00 175,046.69 13% 25,820.55 10,207.13 21,594.22 173,215.00 151,620.78 12% 41,260.45 19,287.10 39,703.93 286,127.00 246,423.07 14% 439,651.87 214,890.32 405,583.70 3,168,196.00 2,762,612.30 13% 6,987.67 513.83 3,126.29 18,000.00 14,873.71 17% 4,600.00 - 2,787.50 13,450.00 10,662.50 21% 47,856.92 19,148.52 41,931.05 438,677.00 396,745.95 10% 40,959.02 16,713.05 33,269.58 285,596.00 252,326.42 12% 83,388.85 37,221.87 75,158.72 487,287.00 412,128.28 15% 168,066.08 82,756.95 147,444.60 1,463,999.00 1,316,554.40 10% 20,335.68 9,265.33 19,196.99 148,477.00 129,280.01 13% 32,956.06 13,739.44 30,840.59 221,451.00 190,610.41 14% 31,867.88 11,165.70 28,966.84 225,665.00 196,698.16 13% 12,143.06 5,130.52 9,566.89 71,856.00 62,289.11 13% 76,594.11 37,350.28 75,283.27 324,827.00 249,543.73 23% 118,359.13 49,157.20 99,257.66 866,975.00 767,717.34 11% 23,927.17 12,155.15 25,982.34 142,254.00 116,271.66 18% 44,652.59 20,309.44 42,031.91 253,036.00 211,004.09 17% 2,948.94 1,295.30 2,574.83 15,450.00 12,875.17 17% 6,178.81 39,382.28 42,715.79 189,792.00 147,076.21 23% 14,988.90 6,465.56 13,276.42 146,459.00 133,182.58 9% 19,495.14 6,447.65 12,118.89 101,570.00 89,451.11 12% 68,681.33 19,052.79 66,445.63 836,835.00 770,389.37 8% $ 1,562,724.10 $ 731,947.94 $ 1,445,679.42 E 11,485,323.00 $ 10,039,643.58 13% $ 1,562,724.10 $ 731,947.94 $ 1,445,679.42 $ 11,485,323.00 $ 10,039,643.58 13% 1 2008 2009 2009 2009 2009 FEBRUARY EXPENDITURES BY FEBRUARY MONTH OF FEBRUARY ADOPTED BALANCE PERCENT FUNCTION OF GOVERNMENT: YTD FEBRUARY YTD BUDGET REMAINING USED GENERAL GOVERNMENT 318,420.57 139,052.09 287,316.92 2,213,948.00 1,926,631.08 13% PUBLIC SAFETY 540,055.48 251,265.72 486,698.12 3,923,919.00 3,437,220.88 12% STREETS & ALLEYS 251,454.93 119,978.82 222,603.32 1,951,286.00 1,728,682.68 11% PARKS & RECREATION 349,627.75 189,685.31 357,220.12 2,311,306.00 1,954,085.88 15% MISCELLANEOUS 103,165.37 31,966.00 _ 91,840.94 1,084,864.00 993,023.06 8% $ 1,562,724.10 $ 731,947.94 $ 1,445,679.42 $ 11,485,323.00 $ 10,039,643.58 13% 1 Date Of Maturity 6/3/2013 2/26/2014 10/15/2015 12/15/2015 12/29/2015 2/26/2016 3/26/2012 11/26/2014 3/3/2015 12/19/2017 1/29/2014 1/13/2012 3/27/2015 12/12/2017 10/16/2009 6/18/2009 3/26/2009 3/13/2009 Amount 300, 000.00 350,000.00 300,000.00 500,000.00 750,000.00 350,000.00 500,000.00 625,000.00 300,000.00 200,000.00 200,000.00 900,000.00 400,000.00 300,000.00 500,000.00 500,000.00 750, 000.00 400,000.00 $ 8,125,000.00 CITY OF HUTCHINSON INVESTMENT REPORT February 28, 2009 Date Interest of Institution Description Rate Purchase Smith Barney FNMA - Step 4.125% 6/3/2008 Smith Barney FNMA - Step 2.000% 2/26/2009 Smith Barney FHLB 5.200% 10/15/2008 Smith Barney FHLM - Step 4.000% 12/11/2008 Smith Barney FFCB 3.875% 12/29/2008 Smith Barney FHLB 4.250% 2 /26/2009 Edward Jones FHLB 3.500% 3/26/2008 Wachovia FHLM - Step 5.250% 11/2612007 Wachovia FHLM - Step 4.250% 3/3/2008 Wachovia FHLM - Step 5.000% 12/19/2007 Wachovia FHLM - Step 2.000% 1/2912009 Wachovia FNMA - Step 1.750% 1113/2009 Wachovia FNMA - Step 4.000% 3/27/2008 Wachovia FNMA - Step 5.000% 12/12/2007 First Minnesota CD's 2.650% 1/16/2009 First Minnesota CD's 2.550% 12/16/2008 MidCountry CD's 3.050% 3/24/2008 MidCountry CD's 3.250% 3/14/2008 Date Of Maturity 6/3/2013 2/26/2014 10/15/2015 12/15/2015 12/29/2015 2/26/2016 3/26/2012 11/26/2014 3/3/2015 12/19/2017 1/29/2014 1/13/2012 3/27/2015 12/12/2017 10/16/2009 6/18/2009 3/26/2009 3/13/2009 Amount 300, 000.00 350,000.00 300,000.00 500,000.00 750,000.00 350,000.00 500,000.00 625,000.00 300,000.00 200,000.00 200,000.00 900,000.00 400,000.00 300,000.00 500,000.00 500,000.00 750, 000.00 400,000.00 $ 8,125,000.00 fO: Mayor & City Council FROM: Gary D. Plotz, City Administrator DATE: September 19, 2006 SUBJECT: Draft Policy — Authorization for Grant Submittals Past practice over the last 301- years has been to have Council authorization of submittals of grants to a few cases, grants have been applied for without advance Council ?pproval. Since the City has no written policy in this area, it would be helpful to clarify this past practice and procedure. The policy would assist us in overall planning for the future, as there is often a cash snatch, in -kind resources, or restrictions on the use or reuse of the Property or equipment. To clarify what has already been past practice, I offer the following language to put in the City's existing handbook on Council policies and procedures. GRANT APPLICATI NS All grant applications shall be authorized in advance of their submittal by the City Council. The scope of the project shall be presented to the Council, including details on the amount of "in -kind contributions" and/or "cash contributions'. Any grant restrictions shall be so noted. This may include restrictions as to the use nr reuse of property and equipment or any financial payback requirements, if any. gral application to the City Co uncil, the Ciri A shall be v with the a uthority to submit an app after prior c with the Mayor and/or Mayor P rotein of the City Council. Policy Type: Executive Limitations Policy Title: 2.3 Financial Condition and Activities With respect to the actual, ongoing financial condition and activities, the City Administrator shall not cause or allow the development of financial jeopardy or material deviation of actual expenditures from Council priorities established in Ends policies. Further, without limiting the scope of the foregoing by this enumeration, the City Administrator shall not: 2.3.1. Expend more total Government Funds (everything but Enterprise) than have been received in the fiscal year, unless the debt guideline (as follows) is met. 2.3.4. Conduct interfund shifting in amounts greater than can be restored in a fiscal year. 2.3.5. Fail to settle payroll and debts in a timely manner. 2 3.6. Allow tax payments or other government- ordered payments or filings to be overdue or inaccurately filed. 2.3.7. Make a single purchase or commitment of greater than $50,000.00. Splitting orders to avoid this limit is not acceptable. 2.3.8. Acquire, encumber, or dispose of real property. 2.3.9 Fail to aggressively pursue receivables after a reasonable grace period. 2 3.10 Create financial conditions that adversely effect the City's current bond rating. 2.3.11 Recommend budget actions that would reduce fund balances below Council policy levels. 2.3.12 Fail to hold consultants and contract workers to appropriate performance and ethical standards. 2 3.13 Fail to have a bonding plan in place as adopted by the Council. Date of Adoption: I0 -28 -08 Affirmation of official board action adopting this policy: Policy No. 1.11 CITY OF HUTCHINSON POLICY - City Council - PURCHASING - PURCHASE ORDERS NO. 1_11 (3 pgs.) DATE 1996: 2008 SOURCE City Ordinance No. 96 -173 I. INTRODUCTION It is the intent of the City of Hutchinson to purchase, in the most efficient and effective manner possible, those goods and services necessary to conduct City activities. To accomplish this, a formal set of purchasing procedures has been adopted. This policy recognizes and retains that the ultimate purchasing responsibility is that of the City Administrator. This policy delegates purchasing authority as outlined below. OVERVIEW The purchasing procedures are based on the following: Purchasing and budgetary control for each department is the responsibility of the Director and/or designated Department Head. 2. The role of the Finance Director and /or agent is to assist department personnel by providing information on vendors and products and to coordinate purchases in an effort to secure the best price and highest quality of goods and services. The Finance Department is not expected to be an expert on all goods and services, therefore, individual departments are expected to provide expertise in their particular areas. 3. Each department will be responsible in ensuring that goods and services which are ordered are necessary, received, and that only goods and services actually received are paid for, and that no duplicate payments are made. 4. Coded invoices and any other documentation, coded per instructions, are due in the Finance Department no later than Thursday noon of the week before each City Council meeting. 5. Generally accepted accounting principles will be followed; as required by State and Federal Laws. State Statute #412.691 and City Ordinance Section #2.07 shall at all times be complied with when purchasing items. No. 1.11 (page 1) 0� III. GUIDELINES The following guidelines are to be adhered to: No individual (employee or citizen) shall be allowed to make any purchases for personal use through the City. 2. In all cases, correct account codes are to be used. Using an incorrect account code to obligate an unexpended appropriation will not be permitted. Purchases required by emergencies which impair the City's ability to deliver services shall be outside the scope of this policy and handled as appropriate in the circumstances. Lack of or poor planning is not an emergency. 4. Two or more quotes should be obtained on all purchases. 5. All invoices /statements, unless specified on the purchase requisition, are to be mailed directly to the Finance Department and will be forwarded to the department which made the purchase. Invoices picked up at the time of purchase should be coded and submitted to Finance for payment. 6. Payments will be made only from original (not copied) invoices or documents. Vendors will be asked to have either a purchase order number or an employee name and department number before any sales are made. That information is to be available to the City on Statements or upon request. 8. Each department shall have on file in the Finance Department a list of employees authorized to obligate appropriations of that department. Employees shall be only permanent employees of the City. Individual exceptions may be considered by Finance Director and Department Director. 9. All purchases must be within the adopted budget. All capital items that are not budgeted need prior approval. 10. Approval of all items requiring a purchase order will be processed and returned back to the Department within 48 hours. 11. The Finance Department will enter all invoice data within 48 hours of receipt; each department will receive their current financial data the third week of each month. 12. Contracts shall not be divided solely to avoid the bidding or purchasing requirements of this policy or state law. No. 1.11 (page 2) n � HUTCHINSON CITY POLICY FOR OBTAINING QUOTATIONVBIDS This policy establishes uniform dollar amounts upon contracts which shall or may be entered into by the City on the basis of competitive bids, quotations or purchase or sale in the open market. Any deviation(s) should be stated and approved by the City Administrator and should be clearly documented and recorded as to special circumstances necessitating the deviation(s). DOLLAR AMOUNT REQUIREMENTS Over $100,000 Advertised and sealed bids per Minnesota Statute 471.345 At least two quotations on Specifications outlined on a form prepared by $25,000 - $100,000 the department. $15,000 - $50,000 City Administrator approval required. $2,000 - $15,000 Finance Director and /or City Administrator's approval. $2000 or less Department Director's approval No. 1.11 (page 3) � � Lj) 1� tip, 111 Hassan Suvet Southeast Hutchinson, MN 55350 (320) 587- 5151JFax'(320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered • Application TA' 0 Short TermDate(s) Fee: $30.00 - onth/D /Year- Month/Day/Year Organization Information � F UL) Pos } 906 PIAk i )1'a r 4P j;V- 507- 9a9 ,Name �i �l7 / Phone Number /'V'/ 55.3.'5E� Address where regular meeting are held City State Zip /( .� Day and time of meetings? � 1 y"x 00y os eac,k' yt c" 1 _(. t f7�,30�rw Is this organization organized under the laws of the Sfate of Minnesota? ,a yes ❑ no How long has the organization been inexistence? /� r5 How may members —1 in the organization? N9 ` tence? What is the purpose of the organization? (; FLmk �ielp ', p 11; c) ""c( In whose custody will organization records be kept ecphyr'l,en i -ty �5}ns 320-7 -39/6 Name Phone Number )15o FBI rt--o , e bJ }Eu}j� ran W 5535 Address city State zi Duty Authorized Officer of the Organt7Ation Information L ee 3 - 5 &7 -Ok7° True Na a Phone Number 44? TJ X36 Alk) � -96Z Residence Address City State zip Date of Birth: / i / "-') -'� / '-// Place of Birth: eoG - 'J JA) MontWday /year City State Hai e you ever been com icted of any crime other than a traffic offense? ❑ yes )d no If yes, explain: J Cuy of Hutchinson • Applicaaonfor Bingo Gambling Devices License Page I of 3 11 • I)esi mated Gambling Manager (Otudi ied under 1lianesata Statute §3291 True Name Phone Number 1 `10 a fl�J� 4� yTf_ to r ri Residence Address City State Zip ff Date of Birth: ( / i g / i t Y q Place of Birth: I VI) Month,day/year City State Hm e you in been convicted of any crime other than a traffic offense? ❑ yes CVno If yes, explain: How long have you been a member of the organization? C' t Game Information Location #I VFk) P ©St qo,� 3zo- yap - �9a� Name of location where game will be played Phone Number a�17 �' �7/e y� fchinsnn IPA) 553 Address oflocalion where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: aOO'� through r J Ap pruin'Oke" AM ,�!!��� AM Hours of the day gambling devices will be used: From '/130 - 7'.-V (p T6 yam - Aj,'; 0 AIT1 Maximum number of player: 3� c{Qa -1 /tpri /e'l`f )�Prl Will prizes he paid in money or merchandise? ❑ money 0 merchandise Will refreshments be served during the time the gambling devices will be used? 0 yes ❑ no If v - es, will a charge be made for such refreshments? Pyes ❑ no g ' hw�Ls S b UFO 1 ' 1 O Game Information Location #2 Name of location where game will be played Phone Number Address oflocation where game will be played City State zip Date(s) and /or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes he paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If ves, will a charge be made for such refreshments? ❑ es ❑ no 1 Officers of the Organization (ifnecessmv. list additional names on separate sheet) �2�or25 Y•ae.oP Qyey °,le,ti Name Title .3(r &kf inxrn AN 55350 Residence Address City State zip 13��a S1r� TY�us�re� Name Title 2uXi �ia ✓� WD RL�Yux^u �\v¢ GE ) n MA G5390 Residence Address City State zip City of Hutchinson • Application for Bingo Gambling Devices Lrceme Page 3 of3 r Name Title 177ev 5 , q5 , ' Ala Grvvg(; m N 56, q3 Residence Address city State zi Officers or Other Persons Paid for Sen ices Wortnation (if neeces."y, list (uiditional tames mi separate sheet) Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address City State Zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and �Miinnesota Statutes Chapter 349)? • (:ambling Manager 181 ves ❑ no _ AjjUb (Authorized Officer A(yes ❑ no _ Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. - Signature of authorized ogee of gankation Date j a O Signature ofgambling manager oforgar Internal Use Only City Council ❑ approved ❑ denied Notes: '3 o g Date r1 LA