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09-10-2019 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, SEPTEMBER 10, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta and Mary Christensen. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer, Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich asked the Council to consider adding Item 4(c), Assignment of Copyright and Licensing Agreement with Keith Kamrath, as it pertains to the bronze statute they are donating. Motion by Christensen, second by Sebesta, to approve adding Item 4(c). Motion carried unanimously. 2. INVOCATION — Due to the absence of a pastor, a moment of silence was held. (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — Direct Support Professional Day Mayor Forcier proclaimed September 11, 2019, as Direct Support Professional Day. b) Resolution No. 15079 — Accepting Donation of Property from Jon and Keith Kamrath c) Assignment of Copyright and Licensing Agreement with Keith Kamrath Keith and Jon Kamrath presented before the Council. The Kamraths would like to donate to the City of Hutchinson a bronze statue of a Word War II army soldier to be placed in the McLeod County Veterans Memorial Park. In accepting the donation, the Council is being asked to approve language for a plaque and the location of the statue within the Veterans Memorial Park. Both the language and the location of the statue have been approved by the Veterans Park Board. Additional conditions have been included in the Resolution as follows: The City will provide any site preparation/landscaping/walkways/installation at the City's expense; The City assumes all future maintenance and liability of the statue upon installation; If repairs or maintenance are required in the future to the statue, the City agrees to consult with Jonathan Kamrath prior to making any changes; and If at any time in the future the City discontinues the public display of the statue, the statue may be donated back to the Kamrath Family at their request. Plans are to have the statute installed Memorial Weekend of 2020. Council Member Cook noted that the Public Arts Commission approved spending $1500 towards the installation costs of the statue. Motion by Cook, second by Czmowski, to approve Resolution No. 15079 and Assignment of Copyright and Licensing Agreement with Keith Kamrath. Motion carried unanimously. CITY COUNCIL MINUTES September 10, 2019 PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop of August 27, 2019 (b) Regular Meeting of August 27, 2019 Motion by Cook, second by Czmowski, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15090 - Resolution Establishing Location for Traffic Control Devices ("NO PARKING" Signs to be Removed from the North Side of Denver Avenue SE Between Bradford Street SE and Sherwood Street SE) (b) Consideration for Approval of Wastewater Treatment Facility Ditch Aeration Project Construction (c) Consideration for Approval of 2019 Recycle Aggregate Crushing Services (d) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The pur pose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes iten2s like monthly or annual reports and coniniunications fi on2 other entities.) 8. REVIEW OF POTENTIAL CIVIL AIR PATROL SITE AT CITY OF HUTCHINSON AIRPORT John Olson, Public Works Manager, presented before the Council. Minnesota Wing Commander, Col. James Garlough, presented before the Council. Col. Garlough provided a presentation on the Civil Air Patrol. Col. Garlough noted that the CAP has never had a training facility site in Minnesota and is looking for a facility in central Minnesota. This facility would be used for training purposes and other things. Mr. Olson explained that he has met with the McLeod County Fair Board as they will be close 2 CITY COUNCIL MINUTES September 10, 2019 neighbors potentially. He has also spoke with the City of Hutchinson Parks staff and McLeod County Fairgrounds staff to clue them in on facilities that could potentially be needed. Mr. Olson also spoke of getting services hooked up for a CAP facility with the biggest factor being water hookup. There are options that have been identified, most likely off of Edmonton Avenue. A lease agreement would need to be entered into and if the project moves forward, the intention is to have it decided upon by the end of the year so a project could begin in the spring. UNFINISHED BUSINESS 9. APPROVE/DENY ORDINANCE NO. 19-806 - ORDINANCE REVISING CHAPTER 111 — PEDDLERS AND SOLICITORS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the last Council meeting, the Council had made some suggestions for revisions/additions to the proposed ordinance. In addition to those suggestions, Council Member Cook has offered some suggestions to staff since that time. Mr. Sebora reviewed the proposed changes considered at the last Council meeting, along with some staff suggestions and Council Member Cook's suggestions. Motion by Cook, second by Christensen, to table Ordinance Nos. 19-806 and 19-807. Motion carried unanimously. 10. APPROVE/DENY ORDINANCE NO. 19-807 — ORDINANCE REVISING CHAPTER 123 — FOOD VENDORS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the last Council meeting, the Council had made some suggestions for revisions/additions to the proposed ordinance. In addition to those suggestions, Council Member Cook has offered some suggestions to staff since that time. Mr. Sebora reviewed the proposed changes considered at the last Council meeting, along with some staff suggestions and Council Member Cook's suggestions. See action above. NEW BUSINESS 11. APPROVE/DENY AUTHORIZING RESOLUTION NO. 15091 FOR THE SALE OF $5,860,000 GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS, SERIES 2019A Andy Reid, Finance Director, presented before the Council. Mr. Reid reviewed the 2019 bonding process. Three projects are included for the bond sale — 5th Avenue South reconstruction, South Grade Road Corridor improvements and Technology Drive construction totaling $6.65 million. Mr. Reid reviewed funding of projects costs with 10% coming from property owners via special assessments and 32% from future tax levies. In addition, this bond sale allows for a refinancing opportunity for water and sewer bonded debt. This debt will be repaid by water and sewer operations. Mr. Reid introduced Nick Anhut of Ehlers & Associates. Mr. Anhut presented the 2019 pre -sale report for the issuance of G.O. Improvement Bonds and Refunding Bonds with a par value estimated at $5,860,000. This year's bonding includes the refinancing of the 2009A G.O. Sewer Bonds and the 2009B G.O. Water Bonds to take advantage of the low interest rates. Upon approval of Resolution No. 15091, Ehlers will initiate the process. A bond rating call with city staff will be held and CITY COUNCIL MINUTES September 10, 2019 competitive bids will be solicited on behalf of the City of Hutchinson. The bond sale will be awarded to the winning bidder at the October 8, 2019, Council meeting and the bond proceeds are expected to be received in early November. The future debt service payments related to this bond issuance meet the guidelines of the City's debt management plan and will be paid from the debt tax levy dollars and special assessments received. The debt service related to the Water and Sewer Refundings will be paid by cash provided from operations within the Water and Sewer funds. Motion by Czmowski, second by Christensen, to approve Resolution No. 15 09 1. Motion carried unanimously. 12. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT/PUBLIC MEETING FOR NOVEMBER 4, 2019 Motion by Czmowski, second by Sebesta, to approve setting annual City recognition event/public meeting for November 4, 2019. Motion carried unanimously. 13. APPROVE/DENY RE -SETTING DECEMBER 24, 2019, CITY COUNCIL MEETING Motion by Czmowski, second by Christensen, to approve re -setting December 24, 2019, City Council meeting to December 19, 2019. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for July 2019 (b) EDA Board Minutes from July 31, 2019 MISCELLANEOUS 15. STAFF UPDATES John Olson — Mr. Olson provided an update on 5th Avenue SW. If all goes well, the street could be open this Friday, September 13th. He also provided an update on South Grade Road Corridor improvements. All utilities are completed and concrete work and milling work are being conducted. 16. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook spoke of the possibility of a tree removal assessment program as some trees start to get in sick condition. John Olson spoke of how staff has worked with property owners in the past on assessment agreements for tree removal on private property. Council Member Cook suggested putting a more formal policy in place to address this practice. Gary Forcier — Mayor Forcier noted that he would like to make two appointments to the Public Arts Commission at the next Council meeting. The appointees he is recommending are Patrick Hiltner and Jackie Fuchs. ADJOURNMENT Motion by Cook, second by Sebesta, to adjourn at 7:15 p.m. Motion carried unanimously. 11 CITY COUNCIL MINUTES September 10, 2019 ATTEST: Gary T. Forcier Matthew Jaunich Mayor City Administrator