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cp01-27-2009 cAGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 27, 2009
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Our Savior's Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF JANUARY 13, 2009
Action - Motion to approve as presented
6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een e egate tat e City Administrator. Traditionally, items are not discussed.)
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PLANNING COMMISSION MINUTES FROM DECEMBER 16, 2008
2. PLANNING /ZONINGBUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2008
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13526 — RESOLUTION AUTHORIZING CITY OF HUTCHINSON
MEMBERSHIP TO HUTCHINSON AREA CHAMBER OF COMMERCE
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A THRIFT SHOP AT WEST
CENTRAL INDUSTRIES AT 900 HWY 15 SOUTH WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13527)
(d) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR 3M CLUB ON
APRIL 24, 2009
(e) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
- CHANGE ORDER NO. 2 — LETTING NO. 1, PROJECT NO. 07 -01 (SCHOOL ROAD PEDESTRIAN
UNDERPASS)
- CHANGE ORDER NO. 1 — LETTING NO. 3, PROJECT NO. 08 -03 — NORTHEAST TRUNK STORM
SEWER PHASE 3
- CHANGE ORDER NO. 1 — LETTING NO. 7, PROJECT NO. 08 -07 — SOUTH GRADE ROAD TRAIL
(f) CONSIDERATION FOR APPROVAL OF DELETION OF ASSESSMENTS ON PROPERTIES OUTSIDE
CITY LIMITS
(g) CONSIDERATION FOR APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH DONOHUE
& ASSOCIATES, INC. FOR WATER/WASTEWATER ENTERPRISE FUNDS REVIEW AND RATE
STUDIES
(h) CONSIDERATION FOR APPROVAL TO ALLOW AMERICAN LEGION POST 96 TO CONDUCT
CITY COU "NCIL AGENDA —JANUARY 27, 2009
LAWFUL GAMBLING AT AMERICAN LEGION — 35 3 RD AVENUE SE AND F.O.E, AERIE 4441 -
1000 HWY 7 WEST
(i) CONSIDERATION FOR APPROVAL OF CONTRACT PACKAGER AGREEMENT WITH GARICK
(j) CONSIDERATION FOR APPROVAL OF DANCE PERMIT FOR HUTCHINSON HOCKEY
ASSOCIATION ON FEBRUARY 7, 2009
(k) CONSIDERATION FOR APPROVAL OF APPLYING FOR GRANT FOR THERMAL IMAGING
CAMERA AS REQUESTED BY THE HUTCHINSON FIRE, DEPARTMENT
(1) CONSIDERATION FOR APPROVAL OF INCREASING MINIMUM CAPITALIZATION THRESHOLD
FOR CAPITAL PURCHASES
(m)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
7. PUBLIC HEARINGS 6:00 P.M. -NONE
8. COMMUNICATIONS RE VESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra wise po icy. A ways looking toward t e uture, not monitoring past)
(a) EHLERS & ASSOCIATES YEAR -END UPDATE
Action -
9. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13524— RESOLUTION AMENDING
2009 FEE SCHEDULE
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF BOARD APPOINTMENTS
- SCOTT SCHOLL AND MARY CHRISTENSEN TO THE PARKS /RECREATION /COMMUNITY
EDUCATION BOARD TO AUGUST 2011
Action — Motion to reject — Motion to approve
(c) DISCUSSION OF COALITION OF GREATER MINNESOTA CITIES MEMBERSHIP
Action -
10. NEW BUSINESS
(a) CONSIDERATION OF HUTCHINSON HEALTHCARE BOARD APPOINTMENT
Action —
(b) CONSIDERATION FOR APPROVAL OF SUPPORT FOR THE RIVERSONG FESTIVAL AS
REQUESTED BY THE RIVERSONG STEERING COMMITTEE
Action — Motion to reject — Motion to approve
(c) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL /STAFF POLICY GOVERNANCE
WORKSHOP
2
CITY COUNCIL AGENDA — JANUARY27,2009
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF U -LEAD SERVICES PROPOSAL FOR THE HUTCHINSON
CITY COUNCIL
Action — Motion to reject — Motion to approve
11. GOVERNANCE (Purpose. to assess past organizational performance, develop policy that guides the organization and
Council the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2008
(b) CITY OF HUTCHINSON INVESTMENT REPORT FOR DECEMBER 2008
No action.
12. MISCELLANEOUS
13. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 13, 2009
CALL TO ORDER — 5:30 P.M.
M ayor oo ca t e e meeting to order. Members present were Jim Haugen, Bill Arndt, Eric Yost and Chad
Czmowski. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora,
City Attorney.
2. INVOCATION — Rev. Kevin Oster, Our Savior's Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
Previous Council Members, Casey Stotts and Kay Peterson, were recognized for their years of service to the
City. Stott's and Peterson's terms expired in 2008.
4, PUBLIC COMMENTS
Mayor Cook noted that there are representatives from the Hutchinson Health Care Board. An appointment
was made at the organizational meeting whereby Eric Yost was appointed to the Board. In a review of the
Bylaws, it was reminded that there is a formal process to follow in making a board appointment.
Representatives will make a presentation at the next Council meeting. Yost's appointment to the Hutchinson
Health Care Board will be tabled until the formal process has been followed.
5. MINUTES
(a) REGULAR MEETING OF DECEMBER 23, 2008
(b) ORGANIZATIONAL MEETING OF JANUARY 2, 2009
Motion by Haugen, second by Yost, to approve the minutes as presented. It was noted that Ken Merrill's
retirement party was held at the VFW and not the American Legion. Motion carried unanimously.
Motion by Arndt, second by Cook, to table appointment to Hutchinson Health Care Board that was
considered at the January 2, 2009, organizational meeting. Motion carried unanimously.
6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een delegated tot the Ciry Administrator. Traditionally, items are not discussegt
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. MOTOR VEHICLE DEPARTMENT MONTHLY SUMMARY FOR NOVEMBER 2008
2. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM OCTOBER 27, 2008
3. FIRE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2008
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13523 - RESOLUTION AUTHORIZING BUSINESS DEVELOPMENT
INFRASTRUCTURE GRANT APPLICATION
2, RESOLUTION NO. 13524— RESOLUTION AMENDING 2009 FEE SCHEDULE
3. RESOLUTION NO. 13525 — RESOLUTION CALLING FOR A PUBLIC HEARING ON THE
ADOPTION OF UPDATED CRITERIA FOR THE GRANTING OF BUSINESS SUBSIDIES
5(-q)-
CITY COUNCIL MINUTES — JANUARY 13, 2009
(c) SUMMARY OF CLOSED MEETING PROCEEDINGS FOR THE CITY ADMINISTRATOR
PERFORMANCE APPRAISAL SESSION HELD ON DECEMBER 23, 2008
(d) CONSIDERATION FOR APPROVAL OF AGREEMENT WITH SKY VIEW DAIRY
(e) CONSIDERATION FOR APPROVAL OF BOARD APPOINTMENTSREAPPOINTMENTS
- CRAIG LENZ TO THE HUTCHINSON UTILITIES COMMISSION TO DECEMBER 2013
- SCOTT SCHOLL AND MARY CHRISTENSEN TO THE PARKS /RECREATION /COMMUNITY
EDUCATION BOARD TO AUGUST 2011
- PHYLLIS BIRKHOLZ AND RANDY BULLERT TO THE SENIOR ADVISORY BOARD TO
JANUARY 2012
(f) CONSIDERATION FOR APPROVAL OF JOINT POWERS AGREEMENT WITH SOUTHWEST
METRO DRUG TASK FORCE
(g) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2009 PAVEMENT MANAGEMENT PROGRAM
PHASE I (LETTING NO. 3, PROJECT NO. 09 -03)
(h) CONSIDERATION FOR APPROVAL OF MOSQUITO MANAGEMENT CONTRACT WITH CLARKE
ENVIRONMENTAL MOSQUITO MANAGEMENT INC.
(i) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR THE
HUTCHINSON ROTARY FOUNDATION ON APRIL 24, 2009
(j) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR THE
MINNESOTA DEER HUNTER'S ASSOCIATION ON APRIL 4, 2009
(k) CONSIDERATION FOR APPROVAL OF REQUEST FOR PROPOSALS FOR ACTUARIAL FOR GASB
STATEMENT 45
(1) CONSIDERATION FOR APPROVAL OF PURCHASING ATM MACHINE FOR CITY CENTER
LOBBY
(m)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 6(b)1, 6(b)2, 6(e), 6(h) and 6(k) were pulled for separate action
Motion by Arndt, second by Haugen, to approve consent agenda with the exception of the items noted above.
Motion carried unanimously.
Item 6(b)1 had further discussion. Council Member Yost questioned the $1.5 million match required by the
City. Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt noted that this requirement is
being met with the purchase of land and infrastructure program in the spring.
Motion by Yost, second by Czmowski, to approve Item 6(b) 1. Motion carried unanimously.
Item 6(b)2 had further discussion. Council Member Yost noted that many people are facing heavy burdens
in the near future. Therefore, he questioned the sewer and water availability charges of more than 3%
inflationary increases. Kent Exner, City Engineer, noted that the City of Glencoe did a recent survey which
showed that Hutchinson is on the low end of availability charges compared to other surrounding cities.
Mayor Cook noted that these increases are necessary to cover the City's costs. Council Member Yost noted
his concerns over these increased fees to those facing economic hardship in our city. Mayor Cook stated
other options can be researched to see what might be available.
It was suggested that this item be tabled to allow staff to conduct a brief survey of other cities' comparing the
2009 rates.
2 5 (-Q)-
CITY COUNCIL MINUTES — JANUARY 13, 2009
Motion by Haugen, second by Cook, to table this item to the January 27, 2009, City Council meeting.
Motion carried unanimously.
Item 6(e) had further discussion. Council Member Czmowski suggested that John Rodeberg be appointed to
the Parks, Recreation, Community Education Board since he had shown interest and has previous experience
working with the city. Mayor Cook noted that the Chamber Leadership program has established a Parks
Leadership Group and he had thought that would be a good source. Council Member Arndt also questioned
if there was a residency requirement of board members to reside within city limits.
Motion by Arndt, second by Czmowski, to table this item to the January 27, 2009, City Council meeting.
Motion carried unanimously.
Item 6(h) had further discussion. Gary Plotz noted that another firm has shown interest in providing a
proposal for the City's consideration. He asked that this item be tabled to allow staff time to review the
proposal.
Motion by Arndt, second by Yost, to table this item to the January 27, 2009, City Council meeting. Motion
carried unanimously.
Item 6(k) had further discussion. Council Member Haugen asked if there is an estimate on the cost of these
services. Jeremy Carter, Finance Director, noted that the figure that he has seen is $5,000 for three years.
The statement is good for a three -year term. Mr. Carter explained the purpose of GASB 45. This statement
explains a City's liability on the subsidized premiums provided to retirees.
Motion by Haugen, second by Yost, to approve Item 6(k). Motion carried unanimously.
7. PUBLIC HEARINGS — 6:00 P.M. - NONE
necessary to
i (Purpose: to provide Council with information
not monitoring past)
(a) PRESENTATION ON FORECLOSURE PREVENTION — HEARTLAND COMMUNITY ACTION
AGENCY
Rhonda Otteson, Heartland Community Action, presented before the Council. Ms. Otteson provided an
overview of the foreclosure prevention program offered by Heartland Community Action Agency.
9. UNFINISHED BUSINESS
(a) DISCUSSION/UPDATE ON VACANT HOUSING ORDINANCE
Rebecca Bowers, Planning /Zoning /Building Director, presented before the Council. Ms. Bowers explained
that due to the larger number of foreclosures and abandoned homes, an ordinance is necessary to handle
enforcement issues. Two examples of ordinances from other cities were provided for the council members
to review. Council Member Haugen noted concerns about the City's liability should they secure an
abandoned property. Mayor Cook suggested having a checklist completed as part of a registration process
prior to the city securmV a property. Ms. Bowers requested guidance from the Council on the overall scope
of the program (i.e. registration, security, etc.). It was suggested to hold a workshop in February to review
this project. Mayor Cook also suggested contacting real estate agents and/or bankers. Council Member
Haugen suggested discussing a nuisance housing ordinance at a workshop as well.
(b) DE OPMENT CO OF COU ION BOARD (E REPRESENTATIVES TO HUTCHINSON COMMUNITY
Mayor Cook noted that this item was tabled from the City's organizational meeting held on January 2, 2009.
Mayor Cook noted that he has spoken to three of the EDA Board members and they reiterated points made in
5L)
CITY COUNCIL MINUTES — JANUARY 13, 2009
the memo provided in the packet from the EDA Board. However, the members also noted that they respect
the mayor's considerations and having him appointed to the Board would be okay too. Mayor Cook noted
that he would like to remain with the nomination of appointing himself and Jim Haugen to serve on the EDA
Board.
Council Member Haugen noted that he was at the EDA Board meeting at which they discussed this
appointment. The EDA Board voted unanimously to appoint Chad Czmowski instead of Steve Cook.
Motion by Haugen, second by Arndt, to deny appointing Mayor Cook to the EDA Board. Council Member
Arndt noted that the Council should consider the EDA Board's recommendation. Council Member Yost
noted that he feels there is currently sound professional experience on the EDA Board and the mayor could
offer new ideas to the EDA Board. Council Member Czmowski noted that the EDA Board was the board
that he felt he could serve the most strongly on. Council Member Haugen referred to Hutchinson Health
Care's sound process in making recommendations for appointments. He further noted that the EDA Board
has put forth a recommendation and the Council should respect that. Roll call vote was taken: Haugen —
aye; Arndt — aye; Yost — nay; Czmowski — aye; Cook — nay. Motion carried 3 to 2.
10. NEW BUSINESS
(a) DISCUSSION OF NUISANCE HOUSING ORDINANCE
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that when the rental
registration ordinance was put into place, discussion was held regarding nuisance properties. Due to
increased complaints on disorderly or nuisance properties within the City, Mr. Sebora prepared a draft
ordinance for the Council to review. The ordinance calls for a relatively short time frame for the City to
abate nuisances on its own — 10 days if no owner response and 45 days if the owner requests a hearing. In
addition, the ordinance would allow for the City to have the ability to charge the property owner for repeated
nuisance calls.
Police Chief Dan Hatten presented before the Council. Chief Hatten explained the police department's
response to current calls and their activities with property owners /landowners.
Motion by Arndt, second by Cook, to set Council workshop for February 24, 2009, at 4:00 p.m. to review a
nuisance housing ordinance and vacant/abandoned housing ordinance. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF AUTHORIZATION TO AMEND 2009 BUDGET(S) TO FUND
ASSISTANT FINANCE DIRECTOR POSITION FROM THE 2009 ENTERPRISE FUNDS OF
CREEKSIDE /WATER/SEWER/REFUSE /LIQUOR
Gary Plotz, City Administrator, presented before the Council. Mr. Plotz noted that the Assistant Finance
Director position has been in place for the last couple of years. The necessity of the position is apparent with
the enterprise funds and high strides have been made in the enterprise funds due to the position's
concentration in these areas. Staff is proposing to fund the position directly from the five enterprise funds as
opposed to the general fund, which will be seeing restrictions due to the state funding situation. The
enterprise funds that are being identified to fund the position are the funds of Creekside, water, sewer, refuse
li
and quor.
Council Member Yost noted that he has met with managers from Creekside and the liquor store and they are
much in favor of funding the position. Council Member Yost suggested splitting the cost appropriately in
2009 and not wait until 2010. Council Member Arndt noted that he hopes the person who fills the position
will reside within the City of Hutchinson.
Motion by Yost, second by Czmowski, to approve authorization to amend the 2009 budget(s) to fund
Assistant Finance Director position from the 2009 enterprise funds. Motion carried unanimously.
(c) CONSIDERATION OF FILLING VACANCY ON THE MCLEOD COUNTY SOLID WASTE
ADVISORY BOARD
4 5b`
CITY COUNCIL MINUTES—JANUARY 13, 2009
Mayor Cook recommended appointing Bill Arndt to the McLeod County Solid Waste Advisory Board
Motion by Czmowski, second by Cook, to ratify Mayor Cook's appointment of Bill Arndt to serve on the
McLeod County Solid Waste Advisory Board. Motion carried unanimously.
(d) DISCUSSION OF COALITION OF GREATER MINNESOTA CITIES MEMBERSHIP —MAYOR COOK
Mayor Cook reminded the Council that in 2008 the Council had denied renewing membership to the
Coalition of Greater Minnesota Cities. Mayor Cook asked of the Council if they would like to reconsider
that since the membership renewal comes due in February. Mayor Cook provided literature from the
Coalition outlining the advantages and successes of being members of the Coalition of Greater Minnesota
Cities.
Council Member Haugen voiced contradictions related to the City's goals. Council Member Arndt voiced
that respect should be paid to the previous Council who voted not to renew membership. He also voiced the
positives of having a good lobbyist. Council Member Yost voiced that it may not set a good precedence to
staff when the Council is requesting that cuts be made yet funds are being spent on Council's pro ects.
Council Member Czmowski noted that the City should tighten their spending belts as well since it is eing
requested of staff to do so. Mayor Cook stressed the importance of having representation from lobbyists to
move their issues forward. Mayor Cook also noted that all Council Members could be very active with the
Coalition.
This item will be considered at the next Council meeting.
11. GOVERNANCE (Purpose. to assesspast organizational performance, develop policy that guides the organization and
Muncil and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
12. MISCELLANEOUS
Marc Sebora — Mr. Sebora provided an Amendment to the Subdivision Agreement for the Southwind
Second Addition. This amendment would allow a portion of the property to be released from the
subdivision agreement. Hutchinson Health Care is purchasing a portion of this property and would like to
close on it on January 15, 2009.
Motion by Arndt, second by Haugen, to approve Amendment to the Subdivision Agreement for the
Southwind Second Addition. Motion carried unanimously.
Eric Yost — Mr. Yost acknowledged that 950 people were laid off at Hutchinson Technology Inc. He
acknowledged their contribution to the company and the community and the impact the losses will have on
the City.
Gary Plotz — Mr. Plotz reminded the Council of the January 27, 2009, Council workshop to discuss budget
issues. He also reminded the Council of the joint meeting with Hutchinson Utilities Commission on January
29, 2009, at 4:00 p.m. at the Event Center.
Motion by Yost, second by Cook, to set Council workshop for February 10, 2009, at 4:00 p.m. to discuss
industrial park development. Motion carried unanimously.
It was noted that a joint meeting with the County Commissioners and the School Board should be held in the
near future.
Mayor Cook— Mayor Cook noted that the McLeod For Tomorrow Leadership group will be in Hutchinson
on January 22, 2009, at the Event Center at 12noon and the City Council has an open invitation to attend.
Motion by Arndt, second by Haugen, to set January 22, 2009, at 12noon to attend the McLeod For
5tt)
('ITYCOUNCIL MINUTES - JANUARY 13, 2009
Tomorrow Leadership session at the Event Center.
Mayor Cook passed on questions he had received regarding snow removal — I 5t Avenue /Cedar Street. Snow
is piled up at Cedar Street from 1 51 Avenue and not cleared out. Another area that is not being maintained is
the trail on South Grade Road. Council Member Arndt questioned maintenance of the trail on Edmonton
Avenue. He expressed that the priorities of snow removal on the trails needs to be revisited.
General discussion was held regarding potential hazards at the Rocket Hill sledding hill. The City
Administrator will follow up with the Parks Director on this issue.
Council Member Arndt suggested the Council Members hold individual "town hall" meetings throughout the
city to hear issues from the people. The Council seemed to think that was a good idea and the city
administrator could do some coordination to get those set up.
13. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 8:00 p.m. Motion carried unanimously.
6 /)5 l9—
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, December 16, 2008
Hutchinson City Council Chambers
2.
3.
4.
CALL TO ORDER 5:30 P.M.
Coordinator
The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m.
members present: Chris Kovacic, Christie Rock, John Lofdahl, Jim Haugen,
Currimbhoy and Chairman Otteson. Absent: None. Also present: Rebecca
Director, Kent Exner, City Engineer, Marc Sebora, City Attorney and Bonnie
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
a) Consideration of Minutes dated November 18, 2008.
with the following
Mike Flaata, Farid
Bowers, Planning
Baumetz, Planning
Mr. Currimbhoy moved to approve the consent agenda as submitted. Seconded by Ms. Rock,
the consent agenda was approved unanimously.
PUBLIC HEARINGS
a) AMENDMENT TO THE COMPREHENSIVE PLAN TO CHANGE LAND USE DESIGNATION
FOR DEVELOPMENT OF A SENIOR HOUSING CAMPUS ON THE NORTHWEST CORNER
OF AIRPORT ROAD AND JEFFERSON STREET S.E. REQUESTED BY HAHC
Chairman Otteson opened the hearing at 5:33 p.m. with the reading of publication #7728 as
published in the Hutchinson Leader on December 4, 2008.
Ms. Bowers explained that Hutchinson Area Health Care (HAHC) is requesting a
Comprehensive Plan amendment to allow a higher residential density than is identified in the
City's Comprehensive Plan for a future senior housing campus development on a 43 acre site
at the northwest corner of Airport Rd. and Jefferson Street S.E. The Comprehensive Plan
identifies the land use designation as Neighborhood Residential, which allows 3 -5 residential
units per acre. The requested change is for a Mixed Use Residential designation, which would
allow 5 -18+ units per acre. She reminded the commissioners of the sketch plan reviewed at
the November 2008, meeting for development of the westerly 15 acres. The amendment is
requested for the entire 43 acre parcel. HAHC has indicated that the easterly portion of the
site would be lower density with various lower density residential housing types.
Ms. Bowers stated the City has a high level of discretion in approving amendments to the
Comprehensive Plan. The Staging Plan identifies the timing for development based upon utility
availability along with the allowed density and type of development (such as residential or
commercial). The HAHC property is identified on the Staging Plan as "Traditional Residential
Neighborhood" with the potential for utility extension and development between 2005 — 2010.
(_V CO-)
Minutes
Planning Commission — December 16, 2008
Page 2
Ms. Bowers commented on the inconsistency between the future landuse plan and the staging
plan for the southeast area of the City and stated both maps should be amended. She
explained the broader impact on community needs and systems, such as the transportation
system, the sewer and water system, water quality, housing needs, parks, land supply and
demand, and the fiscal impact on the City.
Staff recommends approval of the Comprehensive Plan amendment with the following
recommendations:
1) The staging plan map shall be revised from 'Traditional Residential Neighborhood" to
"Mixed Use Residential",
2) The future land use map shall be revised from "Limited Development District' to "Mixed
Use Residential ".
3) The City has examined the impact on community needs and systems, such as the
transportation system, the sewer and water system, water quality, housing needs, parks,
land supply and demand, and the fiscal impact on the City and finds that the increased
density would be compatible with community infrastructure and systems.
4) Utilities are adjacent to the site and would be adequate for the proposed density.
5) The transportation system would be adequate for the proposed density, due to its location
on a County Arterial road, subject to making the improvements required by the County
Engineer.
6) The City has a limited amount of land designated for Mixed Use Residential that would
allow the higher density needed to facilitate the development of senior housing.
7) The plan amendment would allow for the creation of additional senior housing, which is a
growing community need due to a demographic shift toward an increasing older adult
population.
The Commission discussed the ownership of the property and whether the property to the
north is owned by HAHC. Staff stated that the adjacent property is not owned by the applicant
and the amendment is for the 43 -acre property only. Also discussed was the timing of the
rezoning, which would be requested by the applicant when they are ready to move forward.
Ms. Krentz, Burns Manor Director, discussed the timing of the project and the process to
transfer funding for the 120 beds from Burns Manor.
Mr. Lofdahl made a motion to close the hearing. Seconded by Mr. Haugen, the hearing closed
at 5:42 p.m. Ms. Bowers explained the need for a resolution to give direction to the property
owner. Mr. Flaata made a motion to recommend approval of the request with staff
recommendations and resolution. Seconded by Mr. Lofdahl, the motion carried unanimously.
Ms. Bowers stated this item will be placed on the City Council consent agenda at their meeting
held December 23, 2008 in the Council Chambers at 5:30 p.m.
b) VARIANCE TO ALLOW FRONT SETBACK LESS THAN 30 FEET FOR CONSTRUCTION OF
AN OBSERVATION BUILDING AT THE WILDLIFE SANCTUARY, 700 LES KOUBA
PARKWAY N.W. BY GOPHER CAMPFIRE CLUB
Chairman Otteson opened the hearing at 5:44 p.m. with the reading of publication #7728 as
published in the Hutchinson Leader on December 4, 2008.
Ms. Bowers explained that the variance is required as the proposed location along the
property line would not meet the 30 foot setback required by the R -1 zoning district. The
variance request is to locate the building along the fence line, which is just inside the property
line. The applicant stated that the hardship is the 100 year flood plain and their desire to
&(6N
Minutes
Planning Commission — December 16, 2008
Page 3
locate the building as part of the fence line. Staff recommended that the building be setback
farther to reduce the amount of variance and to allow an area for safety and open space along
the road. Staff reviewed the conditions for the variance contained in the staff report, including:
1. The standards for granting a variance have been met, including a finding of undue
hardship and uniqueness due to the proposed placement of the building on the fence
line, the location of the 100 year flood plain, and the use of the building for observation
of animals at the sanctuary. The characteristics of the property were not created by
the applicant and the proposed observation building would not alter the character of the
locality.
2. The building shall be setback feet from the lot line and roadway by adding
a small section of fence at a 90 angle to the existing fence to allow additional space for
safety and pedestrians to standoff the roadway. (Additional information needed)
3. Construction of the building shall meet all other standards in the Zoning Ordinance,
with the exception of the variance granted.
4. Building must be placed on Gopher Campfire property no portion of the building will be
allowed in public right of way (such as overhangs, steps, ramps, etc.)
5. There must be two entrance doors in the building. A door with windows shall be
installed on the north side of the building to allow sight line out of the building.
6. There must be access to the building for emergency services.
7. Building must meet Building Code and handicapped accessibility regulations.
8. Approval of a building permit is required before any construction.
The applicant presented new building plans that showed the handicapped ramp relocated to
the north side of the building along Les Kouba Parkway. The revised proposal shows the
handicapped ramp relocated to the front/north side of the building, with the ramp within the 5-
foot setback, which would be along the property line. The Commission discussed the
hardship related to the flood plain. It was discussed that the 16' x 24' building could be
constructed to meet the setback and the building could be elevated to comply with flood plain
requirements. Staff stated there is approximately 50' to the flood plain from the lot line. The
applicant stated they want to keep the building close to the road to avoid taking up area for the
animals and feeding area. Building Code requirements for exiting and accessibility were also
discussed. Staff stated that Code items would be reviewed at the time of building permit and
after complete plans are submitted. The Commission discussed the revised plans and how
much space should be recommended between the building and the roadway. After additional
discussion, the Commission recommended the draft resolution be revised to require a
minimum 5' setback, with all building improvements including the ramp meeting the 5' setback
and to remove the condition requiring two doors.
Mr. Haugen made a motion to close the hearing. Seconded by Mr. Kovacic, the hearing closed
at 6:14 p.m. Discussion followed on the hardship of the flood plain. There was additional
discussion on the distance to the flood plain. Mr. Haugen made a motion to recommend
approval of the request with staff recommendations changing #2 to add a minimum of 5 feet
from any building improvement including the ramp and omit the first sentence in #5. Seconded
by Mr. Kovacic, the motion carried unanimously. Ms. Bowers stated this item will be placed on
the City Council consent agenda at their meeting held December 23, 2008 in the Council
Chambers at 5:30 p.m.
4 Co-) 1
Minutes
Planning Commission — December 16, 2008
Page 4
5. NEW BUSINESS
a) REVIEW OF 2008 PLANNING COMMISSION WORK PLAN
Ms. Bowers commented on progress made on the 2008 Work Plan and explained the
Commissioners will review and develop the 2009 Work Plan in January.
6. OLD BUSINESS
7. COMMUNICATION FROM STAFF
Staff noted that Zoning Ordinance amendments were passed out and should be added to the
Commissioners ordinance books. Election of new officers will be handled in February.
8. ADJOURNMENT
There being no further business the meeting adjourned at 6:37 p.m.
4 CC-)1
Planning, Zoning, and Building Dept. Monthly Report
December 2008
Building Department Permit Activities
Planning. Zoning, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in December
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
1212007
921200$
178
110
bear
tri Date
Total Number Inspections
155
109
1931
Building Permits Issued by Type
Compared to Same
Month 2007
Number of Permits
& Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Commercial new
0
0
3 - $1,913,000
Commercial Additions/ Remodels
4 - $1,324,000
6-$217,000
89 - $8,433,878
Industrial new
1 - $2,800,000
0
0
Industrial Additions /Remodels
0
0
1-$65,000
Fire Sprinkling
0
1 -$32,800
18 - $509,543
Total New Residential Units (Single Family, twins, townhomes
0
0
18 - $2,575,000
Residential misc. additions, repairs, remodels, etc
2-$4,500
1 -$5,000
112 - $1,306,110
Set fee permits reside, reroof, window replacement, misc. *
22
9
612
Subtotal Building Permits:
$4,728,860
$254,800
$14,802,531
Mechanical
16 - $600,360
17-$17,100
208 - $1,208,482
Plumbing*
9
6
113 - $6,400
Signs*
4
4
73
Total Permits issued and valuation
58 - $4,728,860
44 - $271,900
1247 - $16,017,413
Set fees not included in valuation
Planning. Zoning, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in December
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
12/1 -12/5
277
178
110
174
66
75
12/8-12/12
266
179
105
136
59
86
12/15 - 12/19
217
133
95
114
73
57
12/22 - 12/26
200
116
80
81
30
47
12/29 - 12/31
164
99
55
80
30
32
Total
1124
705
445
585
258
297
Total Meals Served in December - 3,414
Educational Activities. On December 3, 2008, Lenny Rutledge attended the ICC Mechanical Code Development Meeting
sponsored by ICC at Bloomington City Hall.
Planning, Zoning, and Building Dept.
Monthly Report for December 2008
Page 2
Planning and Zoning Monthly Activities
MonthNear: December 2008
Activity
Number
Additional Info.
Zoning Review of Building Permits
11
Zoning Review of Sign permits
6
Planning /Zoning Applications Provided
4
Predevelopment Meetings/
5
West Central Industries replat,
Potential Applicants Assisted
HAHC senior housing
development planning, CUP
amendment, daycare CUP,
Hackbarth annexation
Planning Commission Applications
3
Gopher Campfire variance
Reviewed and Processed
WalMart plat and variance
West Central Industries
conditional use permit
Joint Planning Applications
Final plat. Plus on -going joint
Reviewed and Processed
1
planning ordinance and orderly
annexation discussion
Zoning Enforcement Letters and
4
Sign enforcement and vacant
Other Code Compliance Letters
houses
Misc. Meetings Attended
22
Several meetings on
foreclosures and vacant
homes.
SPECIAL ACTIVITIES:
Staff has been dealing more with vacant housing problems resulting from foreclosures and researching other cities ordinances
for dealing with the issues. Rebecca attended a Zoning and Land Use Law training on 12/8/08. Department orientation for
new Council members completed.
CITY OF HUTCHINSON
RESOLUTION NO. 13526
AUTHORIZING CITY OF HUTCHINSON MEMBERSHIP TO
HUTCHINSON AREA CHAMBER OF COMMERCE
WHEREAS, the Hutchinson City Council wants to promote the City of Hutchinson and,
WHEREAS, the Hutchinson Area Chamber of Commerce does promote and advertise
the resources and advantages of the City of Hutchinson, and;
WHEREAS, the Hutchinson Area Chamber of Commerce has agreed to promote and
advertise the resources and advantages for the City of Hutchinson including all City
Departments including the Hutchinson Utilities, Hutchinson EDA, and Liquor Hutch and;
WHEREAS, the Hutchinson Area Chamber of Commerce has a fee structure to enable
the Hutchinson Area Chamber of Commerce to do said promotion and,
NOW THEREFORE, be it resolved by the City Council of the City of Hutchinson
approves payment to the Hutchinson Area Chamber of Commerce
Adopted by the City Council this 27 day of January 2009
Steven W. Cook, Mayor
ATTEST:
Gary D. Plotz
City Administrator
(006)1
RESOLUTION NO. 13527
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW A THRIFT SHOP
AT WEST CENTRAL INDUSTRIES AT 900 HWY 15 SOUTH
Whereas, West Central Industries Inc., property owner, has requested approval of a conditional use permit
to allow the addition of a thrift shop to their existing job training site, which is located in the UC zoning
district with the following legal description:
Legal Description: Lot 15 of Auditor's Plat of the South Half of Section 6, Township 116 North,
Range 29 West.
and;
The westerly 41.25 feet of Lots 1 l and 12 of Auditor's Plat of the South Half of
Section 6, Township 116 North, Range 29 West.
Whereas, the Planning Commission met on January 20, 2009, and held a public hearing on the request
and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety,
and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the
effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and
hereby recommends approval of the request.
The City Council has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the conditional use permit, subject to the following findings and
conditions:
1. The proposal would meet the standards for granting a conditional use permit, including providing
a desirable service to the community and would not have an undue adverse affect upon adjacent
property, neighborhood, traffic conditions, utility facilities and other matters affecting the public
health, safety and general welfare; and, would not interfere with use of neighboring property.
2. The applicant shall maintain unobstructed aisles and exits for fire and emergency purposes.
3. The applicant shall replat the three lots into one lot prior to any paving of the rear parking area.
A drainage and stormwater plan is required to be reviewed prior to any future paving of the
parking areas.
Adopted by the City Council this 27th day of January, 2009.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
lD ( 1
MEMORANDUM
DATE: January 21, 2009 for the January 27, 2009 City Council meeting
TO: Hutchinson City Council
FROM: Rebecca Bowers, AICP, Planning Director
SUBJECT: CONDITIONAL USE PERMIT TO ALLOW A THRIFT SHOP AT WEST
CENTRAL INDUSTRIES AT 900 HWY 15 SOUTH
Backaround:
West Central Industries (WCI) is requesting a conditional use permit to allow the addition of
a thrift shop to their existing job training site, which is located in the I/C zoning district. The
training opportunities had been mostly industrial packaging and assembly, however orders
have been very slow recently due to the economic conditions. WCI is proposing to operate
a thrift shop to provide more work opportunities for disabled adults. Hours of operation
would be Monday - Friday, 8:00 a.m. - 5:00 p.m. The site has a paved front parking lot
with 19 spaces plus a large gravel lot to the rear of the building. Additional information is
included in the attached Planning Commission staff report.
Planning Commission Meetina:
The Planning Commission held a public hearing and considered the conditional use permit
request at their January 20"', meeting. There was no one from the public who spoke on the
item, other than the applicant. Charlie Oakes, WCI Executive Director, provided additional
information on their programs and plans for the building, noting the thrift store would be
similar to the Goodwill model. The Commission and staff discussed the requirements for
stormwater ponding for paving the rear parking lot in the future. Staff noted that the private
drive along the east property line is WCI's property, it is not a public alley. WCI would plat
the lots together in the future, before paving the rear parking lot. Also discussed was that
the site has good visibility from Highway 15 and direct access for southbound traffic,
however northbound traffic access is less clear due to the divided highway. The
Commission recommended that new signage highlight the entrance from Linden Avenue.
After concluding discussion, the Commission unanimously recommended approval.
Recommendation:
The Planning Commission unanimously recommended approval of the conditional use permit
with the findings and conditions in the attached resolution.
(Vtc� 1
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Melissa Reicht , Jean
Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle
Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gary
Plotz, Ken Merrill, Jim Popp, Brandon Brehmer, Dan Hatten, Dick Nagy,
Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning
Staff Meeting (in bold)
Date: January 12, 2009, for January 20, 2009, Planning Commission Meeting
Application: CONDITIONAL USE PERMIT TO ALLOW A THRIFT SHOP AT WEST
CENTRAL INDUSTRIES AT 900 HWY 15 SOUTH
Applicant: West Central Industries, property owner
CONDITIONAL USE PERMIT
West Central Industries I WCI) is requesting a conditional use permit to allow the addition of a
thrift shop to their existing job training site, which is located in the IIC zoning district. The
training opportunities had been mostly industrial packaging and assembly, however orders have
been very slow recently due to the economic conditions. WCI is proposing to operate a thrift
shop to provide more work opportunities for disabled adults. Hours of operation would be
Monday — Friday, 8:00 a.m. -- 5:00 p.m. The site has a paved front parking lot with 19 spaces
plus a large gravel lot to the rear of the building. Additional information on WCI programs and
the proposed building layout is included in the attachments.
('V(C�
Conditional Use Permit
Planning Commission — 1 /20/09
West Central Industries — 900 Hwy 15 S.
Page 2
GENERAL INFORMATION
Existing Zoning: I/C (Industrial Commercial)
Property Location: 900 Hwy 15 South
Lot Size: 1.4 Acre main lot, plus .3 acres for two easterly lots
Existing Land Use: Job training site for disabled adults
Adjacent Land Use
And Zoning: I/C (Industrial Commercial) and R -2 (Medium Density Residential)
Comprehensive
Land Use Plan: Traditional Residential Neighborhood
Zoning History: The property has been zoned I/C since at least the early 90's and zoned as
Industrial on the 1962 zoning map. However the file and zoning map do
not show when the rezoning to I/C occurred. In 1977, an application to
rezone the property to C -4 (Fringe Commercial) was denied. An
application to rezone the property to C -4 was again submitted in 1989 and
withdrawn before the public hearing.
Applicable
Regulations: Sections 154.066 and 154.170 Municipal Code
Analysis and Recommendation:
West Central Industries, Inc. (WCI) is requesting a conditional use permit to add a thrift shop to
the building, which is a sheltered workshop for adults with disabilities. A conditional use permit
is required when there is a change in use in I/C (Industrial/Commercial) District. Presently, the
employees package and assemble items for area industry. Currently, industrial packaging orders
are very slow. In order to offer more work opportunities for the employees, the property owner
would like to add a thrift store on the main floor of the building. The lower level would be used
for sorting clothing and other thrift store items and for packaging for industry. They are no
additions to the building planned. Minor indoor remodeling will be needed, such as adding a
wall, doors and dressing room for customers.
For the proposed uses, there would be a minimum of 28 spaces required for the site. There are
19 existing spaces in the front and a large parking area behind the building that would provide
sufficient parking and meet ordinance requirements. The front parking lot is paved and will be
used for the customers and for employees being dropped off at work. The rear parking lot will
be used by the few employees who drive and for drop -off of thrift shop items into the existing
truck loading door.
The site has three lots owned by WCI, one lot covers the majority of the property and two
smaller lots are over the driveway (refer to aerial photo). Staff met with WCI and recommended (
G-)
Conditional Use Permit
Planning Commission — 1/20/09
West Central Industries — 900 Hwy 15 S.
Page 3
that the property be platted into one lot. The applicant indicated they are willing to replat the
property, however due to the cost, they would like to delay the platting. The platting requires a
separate application and review after the surveying and plat is complete. The requested
conditional use permit will not affect the property lines and the platting could be delayed without
impact to the proposal.
The site drainage was reviewed by staff and recommended that the rear parking lot not be hard
surfaced at this time. There is a pond west of the site, which is maintained by the City and was
created for the adjacent lot. Drainage on the subject site does not run into the pond. If the rear
area is paved in the future a stormwater drainage and parking plan would be required by City.
Conditional use permit:
In reviewing the CUP, the Commission shall consider if the request meets the following
standards:
(a) The proposed building or use at the particular location requested is necessary or desirable
to provide a service or a facility which is in the interest of the public convenience and
will contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities
and other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
Staff Recommendations:
Staff supports the request with the following recommendations:
1. The proposal would meet the standards for granting a conditional use permit, including
providing a desirable service to the community and would not have an undue adverse
affect upon adjacent property, neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare; and, would not interfere
with use of neighboring property.
2. The applicant shall maintain unobstructed aisles and exits for fire and emergency
purposes.
3. The applicant shall replat the three lots into one lot prior to any paving of the rear parking
area. A drainage and stormwater plan is required to be reviewed prior to any future
paving of the parking areas.
Cc: Charles Oakes, West Central Industries, 1300 22 Str. S.W., Willmar MN 56201
Rollie Sandberg, 900 Hwy 15 S
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West Central Industries: Programs and Services
Page 1 of 1
Home
Who:
Business Solutions
• We serve people in West Central Minnesota who have disabilities.
have a manageable medical cor
Programs &Services
• The men and women we serve are: 1e years or older,
self-care skills, and have written verification of a disability which creates a barrier to err
Development 3 Job
• We serve people who have: physical impairments, developmental disabilities, traumatic
placement
injuries, and treated mental health conditions.
Awards
Job Seeking Tips
Programs and Services:
Catering & Meals on
Wheels
Assessment & Training:
Marketing with Us
• School Transition Services — Coordinated work/school program.
• Employment Planning Services —A service designed to help an individual lea
Giving
about employment opportunities and explore some of those jobs through situati
Join Our Staff
assessments such as job tryouts, paid work trials, an al zed volunteer s.
• Employee Development Services (EDS) — ervices that ce sisl
Contact Us
persons to develop or re- establish skills, attitudes, work behavior, etc. in order 1
achieve positive employment outcomes.
Myths & Facts
Extended Employment:
Links
2008 Annual Report
• Organizational Employment (ORG) — Center -based employment with empha
developing work skills needed to become employed in community settings.
• Crew Employment— Community employment under the direct supervision of
staff.
• Individual Supported Employment (ISE) — Individual community employmer
supervision provided by their employer and job coaching provided as needed b'
WC I.
Specialized Services:
Job Placement — Placement services for individuals seeking an individual job
community either as an advancement from crew or organizational employment
an initial service with WC I. Includes: job seeking skills development, job coachil
and job retention support.
Day Training and Habilitation (DT &H) — Supervised work experience (both c
based and crew employment) for individuals with developmental disabilities. Pri
in Willmar only.
Prevocational Services— Services designed to prepare an individual for paid
unpaid employment with a focus on attendance, communication, personal hygir
problem solving, safety, and task completion. Provided in conjunction with DT&
all
'N II na, MN 56201 - Hutchinson 9C0 Hwy. 15 South, Nue:hinso
Ci2007 West Central Inousdes
'email c'ivergnwcser lcescrg
N,11mar 1300 oN22nd t i I ,
Phone 320- 235 -5310 X 0 Fax 320- 235 -5375
.... ... rnm /t1Tn Vrnlll S.htm
phone.320 -234 -7515 Fax 320- 234 -7317
(Ao 1
1/13/2009
)obL/nk Programs & Services
I I I Hessen Street Southeast
Hutchinson, MN 55350
(320)567- 5151/Fax:(320)234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application T ype
Short Term Date(s) Fee: $30.00
Month/Day/Year -MonthlDaylYear
Organ ization Information
�YYI C4v,3 3 —k-) -')3U -y000
Name Phone Number
-ST SL f�urc Hlti9So�J MA/ Sa3S�
Address where regular meeting are held City State Zip
Day and time of meetings? C71 L y OF L-9C I-! I 0 ill — /t4
Is this organization organized under the laws of the [ St t at ee of Minnesota? U yes El
t
How long has the organization been in existence? �- - How may members in the organization? /
What is the purpose of the organization? A'UCT /- t T t L E/r7,OLo u EE S RrG2�A - 7i0
In whose custody will organization records be kept?
P/- M FOE �3ao1 5"87 �3 - 7 7 N
Name t hone Number
e SW A- r6/- I1,'jsC4) hlA/ SS3 S�
Address ON State Zi
G.
2,22C-2 L4e- 4,it S i'�oF2L4uE Cr,� 5 �3� 1
Residence Address City State Zip
Date of Birth: C3 / •-?�, / / y 9 Place of Birth: InW
Month/day /year City S tak
Have you ever been convicted of any crime other than a traffic offense? ❑ yes Vno
If yes, explain:
U)
City of HuMhimon
Application for Bingo Gambling Devices License
Page 1 of 3
/e -� PY2Ati'K S T PC, &.Yc L40c m N
Residence Address City / State
Date of Birth: L' / A) / CGS % Place of Birth: �� 7 i A;,SC L)
Month/daylyear City
Have you ever been convicted of any crime other than a traffic offense? ❑ yes Wno
If yes, explain:
How long have you been a member of the organization?
X34(
zip
f) /�
State
Game Information
Location #1
Name of location where game will be played Phone Number
9� s Avtr s S S c �c �ft'ti?so r� r N 5 s3sa
Address of location where game will be played City State zip
Date(s) and/or day(s) gambling devices will be used: rough e-/ _a Y-09
AM'
AM
Hours of the day gambling devices will be used: From `CTS pM To y C7�
Maximum number of player: NCO
Will prizes be paid in money or merchandise? ❑ money P6erchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes Kno
If yes, will a charge be made for such refreshments? ❑ yes no
Game Information
Location #2
Name of location where game will be played Phone Number
Address of location where game will be played City State zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From PM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Name
6ti
Title
Z-4 c- % ✓C . , SLyFz Li e MA) SS
Residence Address City '/ k State zip
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.Name Title
esidence Address
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City of Hutchinson
Application for Bingo Gambling Devices License
Page 3 of 3
Name Title
A� ;���Sr1 �� / /K15 S5. S�
Residence Address City _ State Zip
Officers or Other Persons Paid for Services Information ffnecessary, list additional names on se ate sheet
Name Title
Residence Address City State zip
Name Title
Residence Address City State zip
Name Title
Residence Address City State zi
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager yes i7 no Authorized Officer /6 yes ❑ no R�
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
Of
Signature
Date
Date
City Council Q approved ❑ denied Notes:
(O U)
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
RE: Consideration of Improvement Project Change Orders
DATE: January 27, 2009
As construction has proceeded on the below listed projects there has been additional work, project scope revisions, or
construction staging changes. All of these items have been identified and deemed necessaryto satisfactoritycomplete the
projects. The following Change Orders are proposed to address the specifically described items:
o Change Order No. 2 — Letting No. I /Project No. 07 -01 — School Road Pedestrian Underpass
Documentation necessary to address additional project work including modular block retaining
wall construction and mulch bed installations. This Change Order results in an increase of
additional contract costs of $7,454.70.
o Change Order No. 1 — Letting No. 3/Project No. 08 -03 — NE Trunk Storm Sewer Phase 3
Documentation necessary to address additional project work that includes the installation of 12"
CMP outlets at four existing draintile lines. This Change Order results in an increase of
additional contract costs of $890.34.
o Change Order No. 1 — Letting No. 7/Project No. 08 -07 — South Grade Road Trail
Documentation necessary to address some additional project work including blade work along
Les Kouba Parkway and subgrade/shouldering/utility activities necessary to reconstruct the trail
between the Gopher Campfire Sanctuary and the South Fork of the Crow River. T his Change
Order results in an increase of additional contract costs of $11,913.72.
We recommend that the above Change Order be approved.
cc: Gary Plotz, City Administrator
(P P(-P-)
y CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55360 (320) 2344=
IrNt, CHANGE ORDER NO. 2 - 08101L 01=2001
R & R Excavating
1149 Hwy 22 South
Contractor: Hutchinson MN 55350
Letting No. 1 Project No. 07 -01
Project Location: TH 7 /School Road Underpass
z ai
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Item No.
1) Additional Modular Block Wall - quantity is shown on shop drawings & explained by mortarless systems.
2) Additional Mn /DOT approved mulch to be placed 3' behind all walls & railings to reduce maintenance, as requested by
Park Dept staff.
Spec. Ref. Item Name Unit Quantity Unit Price Amount
INCREASE ITEMS:
55.0
2412
MODULAR BLOCK RETAINING WALL
SY
23
$135.00
$3,105.00
Mn /DOT APPROVED MULCH
CY
34
$108.00
$3,672.00
TOTAL INCREASE ITEMS
$6,777.00
P & O
Percent
10%
$677.70
$677.70
NETINCREASE ---------- — -------- --- ----- – --------- — ------ - -- --------
In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of 7.454.70
(add)/(deduet), An extension of -0- days shall be allowed for completion. The original completion date shall not be changed.
CONTRACT
PREYMMADO11TION11111,101111DUCTUM
THM
TOTAL
$$.237.01
$11.404A0
V^ 74
i4T7 71
APPROVED:
Contractor: R & R Excavating Inc
DATED:
APPROVED:
City Engineer: Kent Exner
DATED:
APPROVED:
City Administrator: Gary Plotz
11 DATED: 01/27/2009
APPROVED:
Mayor: Steven W Cook
DATED: 01/2712009 C�
CITY OF HUTCHINSON - ENGINEERING DEPARTMENT —
�'� 111 HASSAN ST M HUTCHINWN MN 55350 (320) 2344208
1 eft CHANGE ORDER NO. 1 tiaras trtnarno,
R & R Excavating Inc
Brent Reiner
1149 Hwy 22 South
Contractor: Hutchinson MN 55350
Letting No. 3
Protect No. 08 -03 & 08 -09
Project Location: TH 15 8 North High Or
z
az
N
W Q
Materials for 12" corrugated metal pipe at 4 existing the lines.
Item No.
Spec. Ref..
Item Name
INCREASE ITEMS:
Unit
Quantity
Unit Price
Amount
12" CMP
LF
40
$20.24
$809.40
Contractor 10% Allowance
10%
$809.40
$80.94
TOTAL INCREASE ITEMS
$890.
DECREASE ITEMS:
TOTAL DECREASE ITEMS
$0.00
NET INCREASE -- ----- –__ —__- - – °– – – – -- ------ -- – -- ------ $890.34
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 890.34
(add)!(dedust),- An extension of -0- days shall be allowed for completion. The original completion date shall not be changed.
RIGINAL
CONTRACT
AMOUNT
PREVIFSII>!I A00=111111SWEDUCTIM
THI6
TOTAL
$463,369.32
$0.00
5000.34
X04,249.06
A PPROVED:
Contractor: R 8 R Excavating Inc
DATED:
APPROVED:
Mayor: Steven W Cook
DATED: 01/27/2009
A PPROVED:
City Engineer: Kent Exner
DATED:
APPROVED:
City Administrator: Gary D Plotz
DATED: 01/27/2009 �p ��
- CRY OF HUTCHINSONI - ENGINEERING DEPARTMENT
coy: 111 HASSAN ST SE HUTCHINSON MIN 55M 55 (320) 234-4209
of CHANGE ORDER NO.1 n ("InAft `
Wm Mueller &Sons Inc
831 Park Ave
P O Box 247
Contractor: Hamburg MN 55339
Letting No. 7 Project No. 08 -07 & 08 -21
Pro ject Location: South Grade Road SW
z di
PO
a =
a
N U
W 0
p0
Item No.
Extra work on Gopher Campfire Sanctuary Trail.
Spec. Ref. Item Name Unit Quantity Unit Price Amount
INCREASE ITEMS:
1
Blade Work
HR
19
$105.00
$1,942.50
2
Subgrade Prep & Shape
YD
1332
$1.00
$1,332.00
3
Raise Sanitary MH @ S +40
EA
1
$350.00
$350.00
4
Replace & Repair Agg Shoulders on
Reclaimed /Repaved Trail
LS
1
$3,814.95
$3,814.95
5
Reclaim Bituminous Trail
SY
1256
$2.70
$3,391.20
6
Contractor 10% Allowance
10%
1 $10,830.65
$1,083.07
TOTAL INCREASE ITEMS
$11,913.72
DECREASE ITEMS:
TOTAL DECREASE ITEMS
$0.00
NET INCREASE --- ------ – ----- - - ------ -- ---------- - -- – – — — -- – $11,913.72
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 11.913.72
addN(dedust)- An extension of -0- days shall be allowed for completion. The original completion date shall not be changed.
(MTRACT
AMOU
PREVIOU8AD01TIO01WEDUCTIOW
TH18
TOTAL
1190847.00
1000
;11,81 T2
Q210,000.7T
APPROVED:
Contractor: R & R Excavating Inc
DATED:
APPROVED:
Mayor: Steven W Cook
DATED: 01/27/2009
APPROVED:
City Engineer: Kent Exner
DATED:
APPROVED:
City Administrator: Gary D Plotz
DATED: 01/27/2009
RESOLUTION NO. 13529
RESOLUTION DELETING ASSESSMENTS AND
ADOPTING REVISED ASSESSMENT
ASSESSMENT ROLL NO. 5070
LETTING NO.3 /PROJECT NO. 04-03
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of Jefferson Street SE from Jefferson Court SE to Toronto Avenue by
construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base,
concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail, street lighting and
appurtenances and
WHEREAS, the following parcels are presently outside the city limits and are therefore not assessable
at this time. It is proposed to delete the following parcels from the assessment roll and reassess said parcels
when they are annexed into the city limits and/or development is initiated:
Acct #111 City PID# 07- 116 -29 -09 -0003
Acct# 112 City PID# 07- 116 -29 -09 -0004
Acct# 113 City PID# 07- 116 -29 -09 -0001
Acct# 114 City PID# 07- 116 -29 -09 -0002
County PID# 06.052.0130 $13,900.00
County PID# 06.052.0150 $85,235.53
County PID# 06.064.0010 $ 6,771.96
County PID# 06.064.0020 $ 9,327.88
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed revised assessment roll, a copy of which is attached hereto and made apart
hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount
of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2005, and shall bear
interest at the rate of 4.68 percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2004 unfit the 31 st day
of December, 2005. To each subsequent installment when due, shall be added interest for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the
15th day of November, 2004; and he may, at any time thereafter, pay to the City Treasurer the entire amount
of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which
such payment is made. Such payment must be made before November 15, or interest will be charged
through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 27th day of January 2009,
Mayor
City Administrator
G(4)
COMPILED SY: P VANDER VEEN
REVISED ASSESSMENT ROLL NO. 5070
$501.79
SANITARY SEWER COSTNNR- SOUTHWIND
COMPUTED BY: J RODEBERG
LETTING NO.031PROJECT NO. 04-07
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO.51PROJECT NO. 03-12
JEFFERSON ST BE - JEFFERSON CT BE TO TORONTO AVE BE BY CONSTRUCTION OF STORM SEWER,
SANITARY SEWER 8 SERVICES, WATERMAIN S SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB
d GUTTER, BITUMINOUS BASE & SURFACING, SIDEWALK, TRAIL, STREET LIGHTING d APPURTENANCES
$0.00
WATERMAIN COSTNNR- SOUTXWIND
CHECKED BY: P. VANDER VEEN
$0.00
STORM SEWER COSTIUNIT - SOUTHWIND
NUMBER OF YEARS: 10
$0.00
STREET CONSTRUCTION COSTIUNIT - SOUTHININD
INTEREST RATE: 466X,
1ST HEARING: 0117312004
2ND HEARING: 0811012004
ADOPTED O8"2004
REVISION ADOPTED 0112712009
ACCT.
GTY MOIID.
NAM &ADp�B
1.EOAL OMICRl1gM
SAWTMYIVAMR
WATORNMI
8701WS mat
BaWRATm
TOTAL
TOTAL
AR
NO.
Q
07 -116- 29-09-0040
Hutchinson Land Holdings
Property Address: 325 Ottawa Ave BE
2455 12th St E
Lot 3, Block 2,
1
23.451.0120
St Cloud MN 56304
SolMwind
1
$601.79
$0.00
$0.00
50.00
$0.00
$601.79
07 -116- 2949 -0050
Hutchinson Land Holdings
Pro Address: 335 Ottawa Ave BE
2455 12th St E
Lot 4, Block 2,
2
123.451.0130
St Cloud MN 56304
Southmnd
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 - 29-09-0060
Hutchinson Land Holdings
Property Address: 345 Ottawa Ave BE
2455 12th St E
Lot 5, Block 2,
3
23.451.0140
St Cloud MN 56304
Southwind
1
5501.79
$0.00
$0.00
$0.00
50.00
$501.79
07- 116 - 29-09-0070
Hutchinson Land Holdings
Property Address: 355 Ottawa Ave BE
2455 12th St E
Lot 6, Block 2,
4
23.451.0150
St Cloud MN 56304
SouBwind
i
$601.79
$0.00
$0.00
$0.00
WOO
$501.79
07- 116- 294&OOSO
Hutchinson Land Holdings
Property Address: 365 Ottawa Ave BE
2455 1201 St E
Lot 7, Block 2,
5
123.451.0160
St Cloud MN 56304
Southwind
1
$501,79
$0.00
50.00
$0.00
$0.00
$501.79
07- 116 - 29-09-0090
Hutchinson Land Holdings
Property Acidness: 375 Ottawa Ave BE
2455 12th St E
Lot 8, Block 2,
6
23.451.0170
St Cloud MN 56304
Southwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
550179
07- 116 - 29-09-0100
Hutchinson Land Holdings
Property Address: 385 Ottawa Ave SE
245512th St E
Lot 9, Block 2,
7
23.451.0180
St Ckwd MN 56304
Southwlnd
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 - 29-09-0110
Hutchinson Lend Holdings
Property Address: 395 Ottawa Ave SE
2455 12th St E
Lot 10, Block 2,
8
23.451.0190
St Cloud MN 56304
South Wind
1
5501.79
$0.00
SO.00
$0.00
$0.00
$501.79
07- 116- 29-094120
Hutchinson Lend Holdings
PmPertv Address: 405 Ottawa Ave BE
2455 12th St E
Lot 11, Bloch 2,
9
23.451.0200
St CbW MN 56304
Soudwind
1
$ 501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07 -116- 29-09-0130
Hutchinson Land Holdings
ProPerty Address: 415 Ottawa Ave BE
2455 12th St E
Lot 12, Bock 2,
10
23.451.0210
St Cloud MN 56304
Southwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07 -116- 29-0 9-0140
Hutchinson Land Holdings
Pro Atldress: 330 Odswa Ave BE
2455 12th St E
Lot 1, Block 4,
11 123.451.0350
St Cloud MN 56304
SwVwind
1
$501.79
$0.00
$0.00
50.00
$0.00
$501.78
07- 116 -29-09 -0150
Hutchinson Land Holdings
Property Address: 340 Ottawa Ave SE
2455 12th St E
Lot 2, Block 4,
12
23.451.0360
St Cloud MN 58304
SouNWind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 - 29-09.0160
Hutchinson Land Holdings
Property Address: 350 Ottawa Ave BE
245512th St E
Lot 3, Block 4,
13
23.451.0370
St Cloud MN 56304
SouM
1
$501.79
$0.00
$0.00
50.00
50.00
$501.79
11 ` SA- 50702004 LETTING NO.3O4-03IPAGE 1 OF 10
COMPILED BY: P VANDER VEEN
REVISED ASSESSMENT ROLL NO. 6070
$601.79
SANITARY SEWER CO$TAINIT - SOUTHWIND
COMPUTED BY: JRODEBERG
LETTING NO. 031PROJECT NO. 04 -03
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO. 61PROJECT NO. 03-12
JEFFERSON ST BE - JEFFERSON CT BE TO TORONTO AVE SE BY CONSTRUCTION OF STORM SEWER,
SANITARY SEWER i SERVICES, WATERNIMN 8, SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB
$0,00
WATERMAIN COSWUNIT - SOUTHWIND
CHECKED BY: P. VANDER VEEN
$0.00
STORY BEWER COST /UNR - SOUTXIMNO
NUMBER OF YEARS: 10
50.00
ISTREET CONSTRUCTION COST/UNIT • SOUTXWIND
INTEREST RATE: 4.611%
1ST HEARING: 04113/2004
2ND HEARING: 0811012004
6 GUTTER, BITUMINOUS BASE 6 SURFACING, SIDEWALK, TRAIL, STREET LIGHTING 6 APPURTENANCES
ADOPTED 09/2412004
REVISION ADOPTED 0911412004
ACCT.
OITY PID /1O.
IMYESAOOIIEB$
LEGALO p►1pM
PAWTARYSAYSR
WATOWAIN
37011th SBNER
STREET
RESTORATI0N
TOTAL
0EP111MR11D
TOTAL
AC71VE
I'll
QOUNWPMNM
FEET
T
07- 116 - 29-09-0170
Hutchinson Land Holdings
Pro Addnum: 360 Ottawa Ave SE
2455 12th St E
IMF Black 4,
14
23.451.0380
St Ckwtl MN 56304
Soufhwind
7
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 09-0180
Hutchinson Land Holdings
Property Address: 370 Ottawa Ave SE
2455 12th St E
Lot 5, Block 4,
15
23.451.0390
St Cloud MN 56304
Southwind
1
$501.78
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116.29- 0"190
Hutchinson Land Holdings
Property Address: 390 Ottawa Ave SE
2455 12th St E
Lot 6, Block 4,
16
23.451.0400
St Cloud MN 56304
Souhwind
1
5501.79
$0.00
60.00
$0.00
50.00
$501.79
07- 116 -29- 10-0250
Hutchinson Land Holdings
Pm party Address: 205 Ottawa Ave SE
2455 12th St E
Lot 1, Block 1,
17
23.451.0010
St Cloud MN 56304
Soulhwnd
1
$501.79
$0.00
$0.00
$0.00
SO.00
$501.79
07- 116 -29- 10-0260
Hutchinson Land Holdings
Pro Address: 215 Ottawa Ave SE
2455 12th St E
Lot 2, Block 1,
18
23.151.0020
St Cloud MN 56304
Souhwind
1
$50139
$0.00
$0.00
50.00
$0.00
$501.79
07- 118 -29- 10-0270
Hutchinson Land Holdings
Property Addresa: 225 Ottawa Ave SE
2455 12th St E
Lot 3, Block 1,
19
23.451.0030
Sl Cloud MN 56304
Souttrvrind
1
$50139
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 10-0280
Hutchinson Land Holdings
Property Address: 235 Otawa Ave SE
2455 12th St E
Lot 4, Bock 1,
20
123,451.0040
St Cloud MN 56304
Souhwind
1
$501.79
$0.00
50.00
$0.00
$0.00
$501.79
07- 116 -29- 10-0290
Hutchinson Land Holdings
Pro Address: 245 Ottawa Ave SE
2455 12th St E
Lot 5, Block 1,
21
23.461.0050
St Cloud MN 56304
Southwind
1
$501.79
$0.00
50.00
$0.00
$0.00
$50129
07- 116 -29- 10-0300
Hutchinson Land Holdings
Property Address: 255 Ottawa Ave SE
2455 12th St E
Lot 6, Block 1,
22
23.451.0060
St Cloud MN 66304
Soulhwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 10-0310
Hutchinson Lend Holdings
P Address: 265 Ottawa Ave SE
2455 12th St E
Lot 7, Block 1,
23 123.451.0070
St Cloud MN .56304
Soullwind
1
$501.79
$0.00
$0.00
$0.00
50.00
$501.79
07 -116 -29-10 -0320
Hutchinson Land Holdings
Property Address: 275 Ottawa Ave SE
2455 12th St E
Lot 8, Block 1,
24
23.451.0080
St Cloud MN 56304
Souhwind
1
$501.79
$0.00
$OAO
50.00
$O.00
$50179
07- 116 -29- 10-0330
Hutchinson Land Holdings
Property Address: 285 Ottawa Ave SE
2455 12th St E
Lot 9, Block 1,
25
23.451.0090
Cloud
St Cloud MN 55304
Soulhwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 118 -29- 10-0340
Hutchinson Land Holdings
Pmperly Address: 305 Ottawa Ave SE
2455 12th St E
Lot 1, Block 2,
23.451.0100
St Cloud MN 56304
Soulhwind
1
$501.79
$0.00
$0.00
$0.00
50.00
$501.79
SA507012004 LETTING NO.30"WAGE 2 OF 10
COMPILED BY: P VANDER VEEN
REVISED ASSESSMENT ROLL NO. 5070
$ 601.79
SANITARY SEWER COSTNNR- SOUTHWINO
COMPUTED BY: J RODEBERG
LETTING NO. 031PROJECT NO. 04-03
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO. 61PROJECT NO. 01 -12
JEFFERSON ST BE - JEFFERSON CT BE TO TORONTO AVE BE BY CONSTRUCTION OF STORM SEWER,
SANITARY SEWER & SERVICES, WATERMAIN A SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB
i GUTTER, BITUMINOUS BASE & SURFACING, SIDEWALK, TRAIL, STREET LIGHTING 6 APPURTENANCES
$0.00
WATERYAIN COSTNNR- SOUTHWIND
CHECKED BY: P. VANDER VEEN
$0.00
STORM SEWER COST/UNIT - SOUTHWIND
NUMBER OF YEARS: 10
$0.00
STREET CONSTRUCTION COSTIUNIT - SOUTHWIND
INTEREST RATE: 4.60%
1ST HEARING: 0411312004
2ND HEARING: W1012004
ADOPTED 08/7A/2004
REVISION ADOPTED 09/14/2004
ACCT.
#a
OM PP N0..
161WRiABBlp6
USOAI.BMCItlPI1BM
SAMTAIN6#WM
Annooff
MI0kU M94
WOMBSIM I
AmitrAmw
.. $Boom
: 1 NFONLTItNI. -
TOTAL ... .
off
_. TOTAL
ACTM
MIA
07- 116 -29- 10-0350
Hutchinson Land Holdings
Properly Address: 315 Ottawa Ave SE
2455 12th St E
Lot 2, Block 2,
27
23.451.0110
Sl Cloud MN 56304
Soudmind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 10-0360
Hutchinson Lard Holdings
Property Address:200 Ottawa Ave SE
2455 12th St E
Lot 1, Block 3,
28
123.451.0270
St Cloud MN 56304
Southwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 10-0370
Hutchinson Land Holdings
Property Address: 210 Ottawa Ave SE
2455 12th St E
Lot 2, Bock 3,
29
23.451.0280
St Cloud MN 66304
Southwind
1
$501.79
50.00
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 10-0380
Hutchinson Land Holdings
Pro Address: 220 Ottawa Ave SE
2455 12th St E
Lot 3, Black 3,
30
23.451.0290
SIC" MN 56304
Southwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 10-0390
Hutchinson Land Holdings
Property Address: 230 Ottawa Ave SE
2455 12th St E
Lot 4, Block 3,
31
23.451.0300
St Cloud MN 66304
Southwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 10-0400
Hutchinson Land Holdings
Property Address: 240 Ottawa Ave SE
2455 12th St E
Lot 5, Block 3,
32
23.451.0310
Sl Cloud MN 56304
Southvind
i
5501.79
$0000
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 10.0410
Hutchinson Land Holdings
prope Address: 250 Ottawa Ave SE
2455 12th St E
Lot 6, Block 3,
33
23.451.0320
St Cloud MN 51$304
Souttwnnd
1
5501.79
$0.00
$0.00
50.00
$0.00
$501.79
07- 116 -29- 10-0420
Hutchinson Land Holdings
Properly Address 260 Ottawa Ave SE
2455 12th St E
Lot 7, Block 3,
34
23.451.0330
St Cloud MN 56304
Southwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 10-0430
Hutchinson Land Holdings
Property Address: 270 Ottawa Ave SE
2455 12th St E
Lot 8, Block 3,
35
23.451.0340
St Cloud MN 56304
Southwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 - 29.10-0"0
Hutchinson Land Hodin s
Pro rly Address: 1420 Sherwood St SE
2455 12th St E
DUtlol A
36
23.451.0490
St Ckwd MN 58304
SoUO%Nird
0
$0.00
$0.00
$0.00
$000
$0.00
$0.00
07- 116 -29- 15-0010
Hutchinson Land Holdings
Property Address: 280 Ottawa Ave SE
245512th St E
Outlot B
37
23.451.0500
St Cloud MN 56304
Southwind
46
$23,082.18
$0.00
$0.00
$0.00
$0.00
$23,082.18
07- 116 -29-16 -0010
Hutchinson Land Holdings
Pro rly Atldmu: 425 OOawe Ave SE
2455 12th St E
Lot 13, BkoUr 2,
38
23.451.0220
St Cloud MN 56304
SouMvAnd
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116-29- 16-0020 lHutchinwn
Land Holdings
Property Address: 435 Ottawa Ave SE
2455 12th Bt E
Lot 14, Block 2,
23.451.0230 ISt
Cloud MN 56304
Southwind -
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
6AS0702004 LETTING N0.310408/PAGE 3 OF 10
COMPILED BY: PVANDER VEEN
REVISED ASSESSMENT ROLL NO. 6070
$501.79
SANITARY SEWER COSTIUNIT - SOUTHWIND
COMPUTED BY: J RODEBERG
LETTING NO. 031PROJECT NO. 04 -03
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO. 61PROJECT NO. 03.12
JEFFERSON ST BE - JEFFERSON CT BE TO TORONTO AVE BE BY CONSTRUCTION OF STORM SEWER,
SANITARY SEWER 6 SERVICES, WATERMAIN 6 SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB
$0.00
WATERMAIN COSTIUNIT - SOUTHWIND
CHECKED BY: P. VANDER VEEN
$0.00
STORM SEWER COSTIUNIT - SOUTHWIND
NUMSER OF YEARS: 10
$0,00
STREET CONSTRUCTION
COSTIUNIT - SOUTHWIND
INTEREST RATE: 4.58%
1ST HEARING: ON13 /2004
2ND HEARING: 0811012004
8 GUTTER, BITUMINOUS BASE d SURFACING, SIDEWALK, TRAIL, STREET LIGHTING b APPURTENANCES
ADOPTED OS12M2004
REVISION ADOPTED OW1412000
AMT.
M 0.
CITY PO
OOF poor AOOIWBS
f,RRRL:O 110th
WRTARVSOVA M
WAt$IUME1
9TO MBMAN,
STREET
RESTORATION
' .. TOTAL
DOWN=
TOTAL
ACTRVE
07- 116 -29- 16-0030
Hutchinson Land Holdings
Property Addneas: 445 Ottawa Ave BE
2455 12th St E
Lot 15, Block 2,
40
23.451.0240
St Cloud MN 56304
Southwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07 -116 -29-16 -0040
Hutchinson Land Holdings
Property Address: 455 Ottawa Ave BE
2455 12th St E
Lot 16, Block 2,
41
23.451.0250
St Cloud MN 56304
Southwind
i
$50179
$0.00
$0.00
$0.00
50.00
$501.79
07- 116 -29- 76-0050
Hutchinson Land Holdings
Property Address: 465 Ottawa Ave SE
2455 12th St E
Lot 17, Block 2,
42
23.451.0260
St Cloud MN 56304
Southwind
1
5501.79
$0.00
§0.00
$0.00
50.00
$501.79
07- 116 -29. 16-0060
Hutchinson Land HZin s
PrOPOrty Address: 410 Ottawa Ave SE
2455 12th St E
Lot 7, Block 4,
43
23.451.0410
$t Cloud MN 56304
Soutllwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
$501.79
07- 116 -29- 16-0070
Hutchinson Land Holdings
Prop! Address: 420 Ottawa Ave BE
2455 12th St E
Lot 8, Bbdk 4,
44
23.451.0420
St Cbud MN 56304
Southwind
1
$501.79
50.00
$0.00
$0.00
$0.00
5501.79
07- 116-29 - 16-0080
Hutchinson Land Holdings
Property Acidness: 430 Ottawa Ave SE
2455 12th St E
Lot 9, Block 4,
45
23.451.0430
S[Cbud MN 56306
Soutlrwintl
1
5501.79
$0.00
50.00
$0.00
$0.00
$501.79
07 116 -29- 16-0090
Hutchinson Land Holdings
P rty Address 440 Ottawa Ave BE
2455 12th St E
Lot 10, Bock 4,
46
23.451.0440
St Cloud MN 56304
Southwind
1
5501.79
s0.00
$0.00
$0.00
$0.00
§501.79
07- 116.29- 16-0100
Hutchinson Land Holdin s
Property Address: 450 Ottawa Ave BE
2455 12th St E
Lot 11, Block 4,
47
23.451.0450
St Cloud MN 56304
$OYDIWIIId
1
$501.79
$0.00
$0.00
50.00
50.00
$501.79
07- 116 -29- 16-0110
Hutchinson Land Holdings
PropeMy Address: 45W Toronto BNd BE
2455 1211 N E
Lot 1, Block 5,
46
23.451.0460
St Cbud MN 58304
Southwind
7
5501.79
$0.00
SOHO
$0.00
$0.00
5501.79
07- 116 -29- 16-0120
Hutchinson Land Holdin a
Props Address: 412 Toronto BNd BE
2455 12M St E
Lot 2, Black 5,
49
23.451.0470
St Cloud MN 56304
Southwind
1
$501.79
$0.00
$0.00
$0.00
$0.00
§501.79
07- 116 -29- 16-0130
Hutchinson Land Holdings
Pmpeny Adtlress: 420 Toronto BNd $E
2455 12th St E
Lot 3, Bock 5
50
23.451.0480
St Cbud MN 56304
SoutMvind
1
$501.79
$0.00
$0.00
20.00
50.00
$501.79
T
1
1
SA- 507012004 LETTING NO 3114 -UPAGE 4 OF 10
COMPILED BY: PVANDER VEEN
REVISED ASSESSMENT ROLL NO. 6070
$ 461.15
SANITARY SEWER COST /UNIT - SOUTH FORK RIDGE
COMPUTED BY: J RODERERG
LETTING NO.03IPROJECT NO. 04-03
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO. SIPROJECT NO. 03-12
JEFFERSON ST BE - JEFFERSON CT BE TO TORONTO AVE BE BY CONSTRUCTION OF STORM SEWER,
SANITARY SEWER d SERVICES, WATERMAIN S SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB
$0.00
WATERMAIN COST/UNIT - SOUTH FORK RIDGE
CHECKED BY: R VANDER VEEN
§0.00
STORM SEWER COSTIUNIT - SOUTH FORK RIDGE
NUMBER OF YEARS: 10
$0.00
STREET CONSTRUCTION COSTfUNIT - SOUTH FORK RIDGE
INTEREST RATE: 4.68%
1ST HEARING: 04/13/2004
2ND HEARING: 01111012004
& GUTTER, BITUMINOUS BASE & SURFACING, SIDEWALK, TRAIL, STREET LIGHTING & APPURTENANCES
ADOPTED OSI2M2004
REVISION ADOPTED 08/1412004
A CITY SD N0.
lIAY!•ADBt L6611L DitCN►T1OW. SAWMWONIM
WATOWAIN STORM SEWER
STIMET
pggro"nou v1FIERM
AL
ACTRIE
21455.0010
Darnel Farr Development
Pmpaq Address:
172 Hamel Rd
Lot 1, Bock t,
51
07 -116 -29-09 -0210
Hamel MN 55340
Southfork Ridge
1
$461.15
$0.00
$0.00
$0.00
$0.00
§481.15
23.455.0020
Darrel Farr Deveo nt
Property Address:
173 Hamel Rd
Lot 2, Black 1,
52
07- 116
Hamel MN 55341
SoutMork Ride
7
$461.15
§0.00
$0.00
50.00
$0.00
$461.15
23.455.0030
Darrel Fart Deveo ent
Pmpert Address:
173 Hamel Rd
Lot 3, Bodo 1,
53
07- 116 - 29-09-0230
Hamel MN 55341
Southfork Ride
i
$461.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0040
Darrel Fan Development
P rty Address:
174 Hamel Rd
Lot 4, Block 1,
54
07 -116- 29-09-0240
Hamel MN 55342
Southfork Ridge
1
$461.15
$0.00
$0.00
50.00
$0.00
$461.15
23.455.0050
Darrel Farr Development
Props Address:
174 Hamel Rd
Lot 5, Bock 1,
55
77-116 -29-09 -0250
Hamel MN 55342
Southfork Ridge
1
§ 481.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0060
Darrel Farr Deveo ment
Pro Address:
175 Hamel Rd
Lot 6, Bock 1
56
07- 116 - 29-09-0260
Hamel MN 55343
Southfork Ridge
1
§461.15
50.00
$000
$0.00
$0.00
$461.15
23.455.0070
Darrel Fan Development
Property Address:
175 Hamel Rd
Lot 7, Block 1,
57
07- 116 -29 -09 -0270
Hamel MN 55343
Southfork R' e
1
$461.15
$0.00
$0.00
§0.00
$0.00
§461.15
23.455.0080
Darrel Fen Development
Property Address:
176 Hamel Rd
Lot 8, Bl 1,
58
07- 116 - 29-09-0280
Hamel MN 55344
Souddork Rid
1
5461.15
50.00
50.00
50.00
$0.00
$461.15
23.455.0090
Darrel Farr Development
P Address:
176 Hamel Rd
Let 9, Block 1,
59
07 -116- 29-049290
Hamel MN 55344
Southfork Rid
1
$451.15
50.00
$0.00
$0.00
$0.00
$461.15
23.455.0100
Darrel Fart Development
Property Address:
177 Hamel Rd
Lot 10, Bodo 1,
80
07 -116- 29-09-0300
Hemel MN 55345
Southfork Ri e
1
$461.15
§0.00
$0.00
$0.00
SOCO
$461.15
23.455.0110
Darrel Farr Development
Pro Address:
OS- 118 -29. 12-0030
177 Hamel Rd
Lot 17, Bock 1,
61
07- 7.18,78- 08 -031p
Hamel MN 55345
SouOdork Ride
i
$161.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0120
Darrel Farr Develo ment
Proen Address:
05-116 -29- 12.0040 11
78 Hemel Rd
Lot 12, Block 1,
82
07- 176- 29.09•p320 1
Hamel MN 55346
SoutMork Ridge
1
$461.15
$0.00
50.00
$0.00
$0.00
$461.15
23.455.0130 10arrai
Fen Development
Property Address:
OS•118 -28- 12-0060
178 Hamel Rd
lot 13, Bk1dt 1,
3
07- 778-29-09.0350
Hamel MN 55346
Southfork Ride
1
$ 481.15
$0.00
50.00
$0.00
§0.00
$461.15
�, SA-507d2004 LETTING NO.3r04 -031PAGE 5 OF 10
COMPILED BY: P VANDER VEEN
REVISED ASSESSMENT ROLL MO. 6070
$461.15
SANITARY SEWER COSTNNIT -SOUTH FORK RIDGE
COMPUTED BY: J RODEBERG
LETTING NO.03/PR0JECT MO. 0403
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO.51PROJECT NO. 03 -12
JEFFERSON ST SE - JEFFERSON CT SE TO TORONTO AVE SE BY CONSTRUCTION OF STORM SEWER,
SANITARY SEWER d SERVICES, WATERMMN d SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB
6 GUTTER, BITUMINOUS BASE b SURFACING, SIDEWALK, TRAIL, STREET LIGHTING A APPURTENANCES
$0.00
WATERYAIN COSTNNR - 8OUTX FORK RIDGE
CHECKED BY: P. VANDER VEEN
$0.00
STORM SEWER COST/UNIT. SOUTH FORK RIDGE
NUMBER OF YEARS: 10
$0.00
STREET CONSTRUCTION COSTNNIT - SOUTH FORK RIDGE
INTEREST RATE: 4.68%
1ST HEARING: 04/1312004
2ND HEARING: 08/10 12004
ADOPTED 08/24/2004
REVISION ADOPTED 09/14/2004
ACCT.
CITY PID wa
NM IL&B4RpB
LOMA. OmecrAv1O11
BAMTARTMWJW
WATOWM
STOW INIMMIt
,MWWTIOM
ngpoom
Acm
Na
23.455.0140
Darrel Farr Development
Property Address:
08- 116. 29-12-0060
178 Hamel Rd
Lot 14, Block 1,
64
07436 - 20-06 0
Hamel MN 55346
Southfork Ridge
1
$461.15
$0.00
$0.00
$0.00
$0.00
E461.15
23.455.0150
Darrel Fart Development
Property Address:
0 &116.29. 12-0070
178 Hamel Rd
Lot 15, Block 1,
65
Bi- !78.20 -09 ONO
Hamel MN 55346
Southfork Ridge
1
$461.15
woo
$0.00
$0.00
$0.00
$461.15
23.455.0160
Darrel Fart Development
Property Address:
08.116- 29-12 -0080
178 Hamel Rd
Lot 16, Block 1,
66
W- 37B- 2&OYO260
Hamel MN 55346
So rdork Ridge
1
$461.15
$0.00
E0.00
$0.00
E0.00
E461.15
23.455.0170
Darrel Fart Development
Pmperty Address:
08- 116.29.12 -0090
178 Hamel Rd
Lot 17, Block 1,
67
07- 376. 2406 -0370
Hamel MN 55346
Southfork Ride
1
$461.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0180
Darrel Fart Development
Pmpwty Address :
178 Hamel Rd
Lot 1, Black 2,
68
07- 116 - 29-040380
Hamel MN 55346
Sold dark Ridge
1
$461.15
$0.00
$000
$0.00
$0.00
$461.15
23.455.0190
Darrel Fart Development
Property Address:
178 Hamel Rd
Lot 2, Block 2,
69
07- 116-29-09-0390
Hamel MN 55348
Southfork Ride
1
$461.15
$0.00
$0.00
$0.00
$0.00
$461.15
21455.0200
Darrel Fart Devebpmem
Property Address:
178 Hamel Rd
Lot 3, Block 2,
70
07 -11 6-29-09-0400
Hamel MN 55346
Southfork Rid
1
$461.15
$0.00
50.00
$0.00
$0.00
$461.15
23.455.0210
Darrel Farr Development
Property Address:
178 Hamel Rd
Lot 4, Block 2,
71
07 -11 6-29-09 -0410
Hamel MN 55346
Southfork Ridge
1
$461.15
$0000
$0.00
$0.00
E0.00
$481.15
23.455.0220
Darrel Fart Development
Property Address:
178 Hamel Rd
Lot 5, Bloch 2,
72
07- 116-29-09-0420
Hamel MN 55346
Southfork Ride
1
5461.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0230
Darrel Farr Development
Pro Adtlress:
178 Hamel Rd
Lot 6, Block 2,
73
07- 11629-09 -0430
Hamel MN 55346
Soumfork Ride
1
$461.15
$0.00
$0.00
$0.00
$0.00
$481.15
23.455.0240
Darrel Fart Development
Property Address :
178 Hamel Rd
Lm 7, Block 2,
74
0)- 116 -29-09 -0440
Hamel MN 55346
So thfork Rid
1
$461.15
$0.00
5030
SO.00
50.00
$461.15
23.455.0250
Darrel Fart Development
Property Address:
178 Hamel Rtl
Lot 8, Block 2,
75
07 -11 &29-09-0450
Hamel MN 55346
Southfork Rid
1
$461.15
$0.00
$0.00
$0.00
$0.00
E461A5
23.455.0260
Darrel Fart Development
pro property Address:
178 Hamel Rd
Lot 9, Block 2,
07- 11629-09-0460
Hamel MN 55346 ISouffffork
Ride
1
$ 461.15 1
$0.00
$0.00
$0.00 1
$0.00
$461.15
SA- 5070/2004 LETTING /10.3/04 -031PAGE 6 OF 10
COMPILED BY: P VANDER VEEN
REVISED ASSESSMENT ROLL NO. 6 0 7 0
5461.16
SANRARY SEWER COSTIUNIT - SOUTH FORK RIDGE
COMPUTED BY: J RODEBERG
LETTING NO. O3/PROJECT NO. 0"3
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO. 6/PROJECT NO. 03.12
JEFFERSON ST BE - JEFFERSON CT BE TO TORONTO AVE BE BY CONSTRUCTION OF STORM SEWER,
SANITARY SEWER 8. SERVICES, WATERMAIN A SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB
& GUTTER, BITUMINOUS BASE & SURFACING, SIDEWALK, TRAIL, STREET LIGHTING & APPURTENANCES
50.00
WATERYAIN COETNNR - SOUTH FORK RIDGE
CHECKED BY: P. VANDER VEEN
50.00
STORM SEWER COSTNNIT - SOUTH FORK RIDGE
NUMBER OF YEARS: 10
50.00
STREET CONSTRUCTION COSTNNIT - SOUTH FORK RIDGE
INTEREST RATE: 4.68%
1ST HEARING: 0411312004
2ND HEARING 08110/2004
ADOPTED 08/2412004
REVISION ADOPTED 09/142006
ACCT.. CITY II MM
NAM6AAODR - LWA DMKRWMW sawrawswat
wymww $TORM iwwt
SIR". TOTAL
IIESTABATIPN : OED
TOTAL
ACTPA
23.455.0270
Darrel Fart Development
Property Address:
178 Hamel Rd
Lot 10, Block 2,
77
07- 116 - 29-00-0470
Hamel MN 55346
Southfork Rid
1
$461.15
$0.00
$0.00
$0.00
$0.00
5481.15
23.455.0280
Darrel Farr Development
Property Address:
178 Hamel Rd
Lot 11, Block 2,
78
07- 116 - 29-09 -0480
Hamel MN 55346
SouBVOrk Ridge
1
$ 461.15
$0.00
SO.00
$0.00
$0.00
$461.15
23.455.0290
Darrel Fart Development
Property Address:
178 Hamel Rd
Lot 12, Block 2,
79
07 -116- 29-09 -0490
Hamel MN 55346
Southfork Ridge
1
$46115
$0.00
$0.00
$0.00
$0.00
$461.15
23455.0300
Dartad Fart Develo mart[
Property Address:
09. 116.29.12 -0100
178 Hamel Rd
Lot 13, Block 2,
80
Oi- 1.iS- 29- pF0$pp
Hamel MN 55346
Southfork Ridge
7
$461.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0310
Darrel Fart Development
Pro Address:
178 Hal
Lot 14, Block 2,
81
07- 118 - 29-09-0510
Hamel
Southfork Ride
1
$461.15
50.00
$0.00
$0.00
$0.00
$467.75
23.455.0320
Darrel mart[
P Address:
178 HaLot
75, Block 2,
82
07- 116 - 29-09-0520
Hamel
Southfork Rid
7
5161.15
$0.00
$0.00
$0.00
$000
5461.15
23.455.0330
Darrel pment
P rty Address
178 Hamel Rd
Lot 16, Block 2,
83
07 -116- 29-09-0530
Hamel MN 65346
Southfork Ridge
1
$461.75
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0340
Darrel Farr Development
Property Address:
17B Hamel Rd
Lot 17, Block 2,
84
07- 116-29-09-0540
Hamad MN 55346
Southfok Ride
1
$461.15
$0.00
$0.00
$0.00
$0.00
$481,15
23.455.0350
Darts Fart Development
Property Address:
178 Hamel Rd
Lm 18, Block 2, -
85
07- 116 -29- 09-0550
Hamel MN 55346
Southfork Rid
1
$461.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0360
Darrel Fert Development
P Address:
178 Hamel Rd
Lot 19, Block 2,
86
07-116-29-09-OFGV
Hamel MN 55346
Southfork Ridge
1
$461.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0370
Denied Farr Development
Property Address:
17B Hamel Rd
Lot 20, Block 2,
87
07- 776-29 -09-0570
Hamad MN 55346
SoutMark Ride
1
$461.15
50.00
$0.00
50.00
$0.00
$461.15
23.455.0380
Daniel Farr Development
Property Address:
178 Hamad Rd
Lot 1, Block 3,
88
07- 116 - 29-09-0580
Hamel MN 55348
SONOIferk Rid
1
$ 461.15 1
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0390
Darrel Fart Development
P Address:
178 Hamel Rd
Lot 2, Block 3,
9
07 -116- 29-09-0590 lHamel
MN 55346
Soutmork Ridge
1
51 1
$0.00
$0.00
$0.00
$0.00
$467.15
SA5070I2004 LETTING N0.3I04.031PAGE 7 Of 10
COMPILED BY: P VANDER VEEN
REVISED ASSESSMENT ROLL NO. 6070
6461.16
SANITARY SEWER COSTAINIT - SOUTH FORK RIDGE
COMPUTED BY: J RODEBERG
LETTING NO. 031PROJECT NO. 04 -03
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO.6/PROJECT NO. 03-12
JEFFERSON ST BE - JEFFERSON CT SE TO TORONTO AVE BE BY CONSTRUCTION OF STORM SEWER,
SANITARY SEWER i SERVICES, WATERMAIN i SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB
d GUTTER, BITUMINOUS BASE a SURFACING, SIDEWALK, TRAIL, STREET LIGHTING d APPURTENANCES
60.00
WATERMAIN COSTIUNIT - SOUTH FORK RO3GE
CHECKED BY: P. VANDER VEEN
60.00
STORM SEWER COSTIUNIT - SOUTH FORK RIDGE
NUMBER OF YEARS: 10
60.00
STREET CONSTRUCTION COST/UNIT - SOUTH FORK RIDGE
INTEREST RATE: 4.ae%
1ST HEARING: 041312004
2ND HEARING: 08110/2004
ADOPTED 081242004
REVISION ADOPTED 09/1412004
AOCT. CITY I>O NQ
NAYEiAD01Wp wwa onockvim - SANITARY OVA"
WILTgM I!I 6TOpl6itkl6l
ARiRORATIDR 663
ACTM
21455.0400
Darrel Fart Development
Property Address:
178 Hamel Rd
Lot 3, Block 3,
90
07- 116 - 29-090600
Hamel MN 55346
Southfork Ridge
1
$461.15
$0.00
$0.00
60.00
WOO
5461.15
23.455.0410
Darrel Fair Development
Property Address:
178 Hamel Rd
Lot 4, Block 3,
91
07- 116 - 29-09-0610
Hamel MN 55346
Souddork Ride
t
6461.15
50.00
$0.00
60.00
$0.00
$461.15
23.455.0420
Darrel Fart Development
Property Address:
178 Hamel Rd
Lot 5, Bloch 3,
92
07- 116 - 29-09-0620
Hamel MN 55346
Southfork Ride
1
$461.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0430
Darrel Farr Development
Property Address:
178 Hamel Rd
Lot 1, Block 4,
93
07- 116 - 29-09 -0630
Hamel MN 55346
Souddork Ridge
1
5181.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0440
Darrel Farr Development
Property Address;
178 Hemel Rd
Lot 2, Bbtlr 4,
94
07- 116 - 29-09 -0640
Hamel MN 55346
Southfork Ridge
1
$ 461.15
$0.00
$0.00
$0.00
$0,00
$461.15
21455.0450
Darrel Farr Development
Property Address:
178 Hamel Rd
Lot 3, Block 4,
95
07 -116- 29-09-0650
Hemel MN 55346
Southfork Ridge
1
$461.15
$0.00
$0.00
$0.00
50.00
$461.15
23.455.0460
Darrel Farr Development
mpwW Address:
178 Hamel Rd
Lot 4, Block 4,
96
07 -116- 29-09 -0660
Hamel MN 55348
Southfork Ridge
1
$46115
$0.00
SO.00
$0.00
$0.00
$461.15
23.455.0470
Darrel Farr Development
Property Address:
178 Hamel Rd
Lot 5, Block 4,
97
07 -116 -29-09 -0670
Hamel MN 55346
Southfork Ridge
1
$ 461.15
$0.00
WOO
$0.00
$0.00
$481.15
23.455.0480
Darrel Farr Development
Propeq Address:
178 Hamel Rd
Lot 6, Block 4,
98
07 -11 &29-09-0680
Hamel MN 55346
Southfork Ridge
1
$461.15
$0.00
$0.00
SOHO
$0.00
$461,15
23.455.0490
Darrel Farr Development
Property Address:
178 Hamel Rd
Lot 1, Block 5,
99
07 -176 -29-09 -0890
Hamel MN 55348
SoutlNOrk Ride
1
$461.15
$0.00
$0.00
$0.00
$000
$461.15
23455.0500
Darrel Fart Development
Pmperty Address;
178 Hamel Rd
Lot 2, Block 5,
100
07- 116 - 29-09-0700
Hamel MN 55346
Southfork Ridge
1
$481.15
$0.00
$0.00
60.00
$0.00
$467.75
23.455.0510
Darrel Farr Development
Props Address:
178 Hamel Rd
Lot 3, Block 5,
101
07- 116 - 29-09 -0 710
Hamel MN 55346
Southfork R' a
1
$461.15
$0.00
$0.00
$0.00
$0.00
5461.15
23.455.0520 jDarrel
Farr Development
Pro rty Address:
114416 -28.72 -0110
178 Hamel Rd
Lot 4, Bock 5,
1 2
07- 376- 29- 09A720
Hamel MN 55346
SoutMOrk Ridge
1
$461.15
$0.00
$030
$0.00
$0.00
$481.15
1 � SA- 50711004 LETTING NO.3/04 -03PAGE 8 OF 10
COMPILED BY: P VANDER VEEN
COMPUTED BY: J RODEBFRG
REVISED ASSESSMENT ROLL NO. 6070
LETTING NO. 03IPROJECT NO. 0403
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO. NPROJECT N0.03.12
JEFFERSON ST BE - JEFFERSON CT BE TO TORONTO AVE BE BY CONSTRUCTION OF STORM SEWER,
SANITARY SEWER 6 SERVICES, WATERNUUN 6 SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB
d GUTTER, BITUMINOUS BASE 6 SURFACING, SIDEWALK, TRAIL, STREET LIGHTING & APPURTENANCES
$461.16
SANITARY SEWER COST /UNIT - SOUTH FORK RIDGE
$0.00
WATERMAIN COSTIUNIT - SOUTH FORK RIDGE
CHECKED BY: P. VANDER VEEN
$0.00
STORM SEWER COSTIUNIT. SOUTH FORK RIDGE
NUMBER OF YEARS: 10
$0.00
STREET CONSTRUCTION COSTIUNIT - SOUTH FORK RIDGE
INTEREST RATE: 4.68%
1ST HEARING: 04113/2004
2ND HEARING: 0811012004
ADOPTED 0612412004
REVISION ADOPTED OW1412004
ACCT
NO,
OW PD NO.
NAW&ADM6lW
wrawwagaim-
un"09MCA►TN*
FM
&MffrAIM&WARK
Anu@Mmt
WATDWW
STORM go"
norm lm
$
ACTIM
Gomm PID No.
23 455.0530
Darrel Farr Development
Property Address:
103
08-116 -29-12 -0120
07- 746 -29- 08.0730
178 Hamel Rd
Hamel MN 55346
Lot 5, Block 5,
SoutMOrk Ridge
1
$461.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0540
Darrel Farr Development
Property Address:
104
08- 116 -29 -12 -0130
07446 -29-08 -0740
178 Hamel Rd
Hamel MN 55346
Lot 6, Block 5,
Southfork Ride
1
$461.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0550
Darrel Farr Development
Property Address:
041118.29 -12 -0140
178 Hamel Rd
Lot 7, Block 5,
105
07446.29 -09 -0760
Hamel MN 55346
Souddark Ridge
1
$461.15
$0.00
$0.00
$0.00
$0.00
$461.15
23.455.0560
Darrel Farr Development
Property Address:
106
107
108
08- 116.29.12 -0160
W476- 29 -09-OM
23.455.0570
07- 116 -29- 09-0770
23.455.0580
08. 116 -29 -12 -0160
0 It , 20.08WE'D
178 Hamel Rd
Hamel MN 55346
Darrel Farr Development
178 Hamel Rd
Hamel MN 55346
Darrel Farr Development
178 Hamel Rd
Hamel MN 55346
Lot 8, Block 5,
SoutMOrk Ridge
Property Address:
Outlot A
Southfork Ride
Property Address:
Oullot B
SoulMOrk Ride
1
0
42
$161.15
$0.00
$19,368.39
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
50.00
50.00
$0.00
$461.15
$0.00
$19,368.39
23.455.0590
Darrel Farr Development
Property Address:
08 -116 -29.12 -0170
178 Hamel Rd
Oubw C
109
07 -4F2849-0790
Hamel MN 55346
Southfork Ride
0
$0.00
$0.00
$0.00
$0.00
$0.00
50.00
SA507WDM LETTING NO.304 -=PAGE 9 OF 10
COMPILEO RY: P VANA EEN
REVISED ASSESSMENT ROLL NO. 5070 $21.00 U nLT' 6 STREET COETAFF+ 12500.00
LETTING NO. 031PROJECT ND. 04413 16,960.00 J COSTAJNfT
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO. 6/PROJECT NO. 03-12 141,10040 WAnOWN COSTIUNIT
JEFFERSON ST SE JEFFERSON CT SE TO TORONTO AVE SE BY CONSTRUCTION OF STORM SEWER. 157.63 JEOMONTONAVFCOSTWF
SANITARY SEWER 4 SERVICES, WATERMAIN A SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB 1ST NEARING; 0411138005 2ND NEARING: 0917012005
S GUTTER. BITUMINOUS BASE A SURFACING, SIDEWALK, TRAIL, STREET LIGHTING t APPURTENANCES ADOPTED 0M2112004 REVISION ADOPTED 0921412004
COMPUTED BY: J ROL .D
CHECKED BY: P. VANDER VEEN
NUMBEROFYEARS! 10
INTERESTRATE: 4N%
ACCT.
NO.
CITY PID NO.
NAME ADDRESS
OF PROPERTY OWNER
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
UNIT
STREET SANITARY SEWER
FEET ASSESSMENT I ASSESSMENT
WAPT€RMAIN
ASSESSMENT
EDMONTON
STREET
ASSESSMENT
TOTAL
091
ASSESSMENT
TOTAL
ACTIVE
ASSESIMENT
COUNTY PID MO.
07- 116-29 -MOD20
LOUis 6 Dorothy ZumACh
Pro Addmsc 1410 Jefferson St S€
1410 JaNeraon St SE
2 AC of Lot 21, Auditors
Plat Lot 15,
_
_
110
23.2240240
Hulchmaon MN 55350
AudIDR Piet Section 07-
116-29 2.00 A1xa1
1
150 16.70000 9000
11,400.00
$0.00
40.00
5711100.00
P iii - 2090000
WAd , - 2iMARpe
_ _
Deleted Ol ?7(200 see Rase
Ta ce:e SSVSWO rn future whan proper
IP ADnNbd
_
_ -
10�eRawaBiN;E
313
064624=
wabpwaox -uN.s
1
290 i5,10a00 I
e4.4ma0
$0.00
663400ro
$0
u2
QX446- 294P99V4
90- :052.0060
ii #J40eweailiE
WulGwwnJAA1 -26260
."
_
S
Spy Rg5 9
62637 SS
d53ez rn future nnen NtPPP
To Pe R 55a
iM00.O0
re ft,,,
_
605.21E 63
60.00
W 1- t6- 26- 0p-0001
OYH- Di- PMIMMJSIIWk
Jefferson R.
sea ResN
To be:easie55adln future wfmn pro :.
kiBi.76EAw0F Ri
247
oi3O61,0040
010MOR - -A MN 6636
Hgels's WN0Pn
s
16257 U-77i rG SOHO
i f 50&0
50.00
i0,Z71A5
10.00
OL4if -20 W 00
64awrvA ikaila_NdnCnW
Dulbterl OL27!2009 aae Ren K
Ta be reazsessea In future when proper
.r ered
7426,Jaandwon Q-"
L64$Y 4.
4"
jcmi,am 0070
HuMAVMOA-MN-66360
NP's ss6A0R
7
IM-A S4, 90'"
1 $4,4na -DD
1 $000
w.as
D7- 216- 29- pPC006
pespemy
tare Feo 47: I$, 2005 xe Res n27oe To oe eeag5esse,:.-. ..rzn pr.
aAnntvpE
WiW-JM m-n Be ifi
319
06464.02sO
Is -Loh-p-m UP ....
0
22029 570,6Ta $OHO
50.00 3000
411047G.27
su0 e
SUE -TOTAL -
40 Sam
64AN,00 Pam
$0.00
411
_
TOTAL. ASSESSMENT ROLL NO. 6070 - LETTING NO.3NpOJECT MO. 0443 •
SUPPLEMENTAL AGREEMENT NO. 1 TO LETTING NO. GIPROJECT NO. 03-12 - 03.627.02 50.00
$4.400.00 $0.00
-
50100
2107660.64
1TIOTAII, OF AMA O OEFERR40 ASSESSI10EMT41
107 64
F
DEFERRED UNTIL ANNEXED.
1
SA- 50702005 LETTING NO 3/W -0WAGE 10 OF 10
C
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
Randy DeVries, Water/Wastewater Manager
RE: Consideration of Engineering Services Agreement with Donohue & Associates, Inc. for
Water/Wastewater Enterprise Funds Review and Rate Study
DATE: January 27, 2009
City staff requests that the Council approve the attached Engineering Services Agreement with Donohue & Associates,
Inc. for completion of the Water/Wastewater Enterprise Funds Review & Rate Study. As stated in Donohue's agreement
document, "this project will provide the City with an evaluation of the Water & Wastewater Enterprise Funds and
recommendations for modifying various components of the funds, including user rates, costs, revenue streams, billing
mechanisms and the Capital Improvement Programs ". This very comprehensive exercise will ultimately establish the
parameters to determine water and wastewater rates in 2010 and into the future. The Donohue staff dedicated to this
work has extensive knowledge of the City's water /wastewater operations and has been involved in both of the recent
treatment plant expansion projects.
We recommend that the above described Engineering Services Agreement with Donohue & Associates, Inc. be
approved in the not -to- exceed amount of $24,800.
cc: Gary Plotz, City Administrator
Jeremy Carter, Finance Director
N K 0
January 20, 2009
mv A. ohur.-aSWUates.com
4500 PARK GLEN ROAD, SUFrE 125
5T. LOUIS PARK, MN 55416
Kent Exner
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350 -2522
Re: Engineering Services Agreement
Water/Wastewater Funds Review & Rate Study
Dear Mr. Eimer:
PHONE 952 - 920 -1800
FAX 952- 920 -1803
We are forwarding, for your review and action, the enclosed engineering services agreement to assist the
City in evaluating the water and wastewater enterprise funds, as well as the user charge rates. The
agreement includes the revisions we discussed earlier.
We look forward to assisting the City in this important effort, which includes a detailed evaluation of both
enterprise funds and the development of alternative approaches to reduce the impact of changes in
customer usage patterns on these funds. Rate modifications will be recommended, as necessary. Our
shared project goal is to minimize the volatility of rates for customers.
Two signed agreements are enclosed. If approved, please return one signed agreement, keeping the other
for your files. Please call me if we can be of further assistance.
Sincerel
Scott L. Young, P.E.
Project Manager
Enclosures: As noted
Copy: Jeremy Carter, Finance Director
(D ( C�tx
ENGINEERING SERVICES AGREEMENT
Project: Water/Wastewater Enterprise Funds Review & Rate Study (Project)
This Agreement is by and between:
City of Hutchinson (Owner)
111 Hassan Street SE
Hutchinson, MN 55350 -2522
and
Donohue & Assaciates, Inc. (Donohue)
4500 Park Olen Road, Suite 125
St. Louis Park, MN 55416 -4888
Who agree as follows:
Owner hereby engages Donohue to perform the Services set forth in Pan I for the compensation set forth
in Part III. Donohue will be authorized to commence the Services upon execution and receipt of this
Agreement from Owner. Owner and Donohue agree that this signature page, together with Parts I
through IV attached, constitute the entire agreement for this Project.
APPROVED FOR OWNER
By:
Printed Name: Steve Cook
Title: Mayor
Date:
MAE
W
Tide: Vice Preside
PART
PROJECT DESCRIPTION/SCOPE OF SERVICESMAHNG
A. PROJECT DESCRIPTION
Water & Wastewater Enterprise Funds Review and Rate Study: The Hutchinson Water &
Wastewater Utilities experienced significant changes in the water consumption patterns and
wastewater contributions from customers, resulting in the need to significantly increase user rates. To
reduce the need for similar future increases, this project will provide the City with an evaluation of
the Water & Wastewater Enterprise Funds and recommendations for modifying various components
of the funds, including user rates, costs, revenue streams, billing mechanisms and the Capital
Improvement Programs.
Work will be completed through an evaluation of the last three years of customer characteristics and
Enterprise Fund financials, billing mechanisms, and Capital Improvement Programs. Projections for
future years will be developed based on potential changes to customer characteristics and alternative
cost and revenue structures. Major topic area will be documented in Technical Memoranda for
review by City staff, Council and customer groups. A regulatory review will also be completed to
address water conservation rates and discharge standards flexibility.
B. SCOPE OF SERVICES
Basic Services to be provided by Donohue for this Project under this Agreement are as follows:
Collect and organize, for evaluation and modeling, the following data from the City:
a. Customer billing records and characteristics
b. Enterprise Fund financials, including
i. O&M Expenses
ii. Debt service schedules
iii. Revenue streams, including user fees and SAC/WAC charges
c. Billing classifications and mechanisms.
d. Capital Improvement Program (C.I.P.) and current funding mechanisms.
2. Prepare a Technical Memorandum (No. 1) documenting Task 1 and presenting potential
alternatives for various components of the Water & Wastewater Enterprise Funds.
3. Model and evaluate impacts of selected alternatives identified in Task 2 based on existing costs.
Up to four (4) scenarios will be evaluated for each utility.
4. Prepare a Technical Memorandum (No. 2) documenting Task 3.
5. Classify costs for each utility based on sensitivity to variations in customer characteristics and
contributions and project costs for 2010 based on the 2009 actuals and the 2009 budget.
6. Develop alternative rate structures for each utility that reflects the sensitivity of cost to
contribution or use. Up to three (3) alternatives will be developed for each utility.
7. Prepare a Technical Memorandum (No. 3) documenting Task 5 and Task 6.
Page 2 ( L�
8. Conduct review meetings with City staff, Council and user groups. Up to three (3) review
meetings with the Council and user groups are anticipated, for a total of six (6) review meetings.
Monthly staff review meetings are anticipated.
9. Based on Tasks 1 -8, as well as comments from the City and user group reviews, prepare and
present a Technical Memorandum (No. 4) which presents the proposed changes to the various
components of the Enterprise }ands for consideration by the City Council,
C. PROJECT TIMING
Donohue shall be authorized to commence the Services set forth herein upon execution of this
Agreement. The project is proposed to begin on February 1, 2009 and includes the following target
completion dates:
March 6, 2009:
T.M. No. 1 to City Staff
April 10, 2009:
T.M. No. 2 to City Staff
Council Workshop to follow
May 15, 2009
T.M. No. 3 to City Staff
Council Workshop to follow
User Group meetings to follow
September 4, 2009
T.M. No. 4 to City Staff
PART H
OWNER RESPONSIBILITIES
A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall:
1. Identify a person authorized to act as the Owner's representative to respond to questions and
make decisions on behalf of Owner, accept completed documents, approve payments to Donohue,
and serve as liaison with Donohue as necessary for Donohue to complete its Services.
2. Furnish to Donohue copies of existing documents and data pertinent to Donohue's Scope of
Services, including but not limited to and where applicable: design and record drawings for
existing facilities; property descriptions, land use restrictions, surveys, geotecbnical and
environmental studies, or assessments.
3. Provide to Donohue existing information regarding the existence and locations of utilities and
other underground facilities.
4. Provide Donohue safe access to premises necessary for Donohue to provide the Services.
Page 3 J)
PART III
COMPENSATION, BILLING AND PAYMENT
A. Compensation for the work as defined in the Scope of Services (Part 1) of this Agreement shall be a
lump sum of $24,800.00.
B. Donohue will bill Owner monthly, with net payment due in 30 days. The invoice will contain a
calculation of the amount of lump sum due based on percentage of Project completed during the
billing period.
C. Donohue will notify Owner if Project scope changes require modifications to the above - stated
contract value. Services relative to scope changes will not be initiated without authorization from
Owner.
Page 4 \ co
PART ry
STANDARD TERMS AND CONDMONS
1. STANUARDOFCABE Dmwbw'sSavim*abepetbmedisoom - d a Tilt
IhesrrWaddpadbaimai prtioealloYilyuaabadby theaplhle under
shnitarcham Wnets1them dmandbeelocalitywhilersl l a«pelbtmed.
Prof raiod wa m vio net artod b, ad Drente- does t provide, any warranty «
Sasses, capture or ioQBad• Any watatia or guYataes mbdd to any PaeM1aY
orders, requisitions, or nicer to proceed imed by Ounarm voidaod not bind.isup=
Duration.
2. CHANGE OFSCOPB. The SmpedSmices atfineieiApearemi baseda
fabinr m i vtbodbbApo®mbialudiog,if mbmrg
eopp na Owna. F« wmepojahmwlvioSmnaQ6W «pamn�m mlpvim
ac�'ry min b e fully deaabb dtweg initial pteaaa As the
p
OwnerwilbowrWenaNkicae pro�gtwYlyw, fide um
dianovere i f nd dnage Agtentsml ieoopdrv anc�hage o M sh
th■writtoemeeal MI his
downed saeptd i objaeod b within 15 data dmoelptby Owner.
3. HAZARDOUS HNVIRONMIBi'1'AL CONDITIONS. Union expreraly around
o& awim iD Wo Score ofSmvim(Part Udei Aaeaamt D=.hue'...mewf.vaim
not Hurtled to the prerema at the
substances m my ones pollutant r
federal. oak, and local IM. Tnd u(
Owner; sjYUiaapgopaiaemarulroni «eon - loiclos*andrameNYn «wmove
6a Hswdms F.ovheomcaYl Coalition; and b) wanab that the Prdecl skis in Sl
4. SAFETY. Unless yeeficiBy inchaded Y a arvioe be be Provided under this
Av-- A, Donoh- W- FkW[Y&di-- YmbmilymmpmdWdybrg nWjobak
soft. «dun ab y d penal! (aba thin Dmohoe eogbyea) «property.
3. DELAYS. E pemnmmoe of DombW's Savior i (1ebYed m OUR of
Donau, Dowbun sir be added b a exeeodon of time aped b doe ddy and an
equikbleaqunhYrdi
6. TPAMINATIOWSUSPFNSION. ERhar pprrryry may mrniab debt AgnxiYrt
30 der wdtlmmdmb e
dheompmy. Orator pyDamkee r «rsavkv.ccWSg
pmlit mie6M thetde, raafaedpnbtto eaminatioa pbsaey awparer dnrrnwia.
Ifether party dchulis inikolfteliom under "Awas mm(incluingOwna'so Uptim
to uala oagdYad payoomb), the wn4eBWangputy may, elsm ¢�ng art dayswrimm
notice. .uepad pafoanuane upda ea Ageomem t The Perry MY eel
Prepared pearlbanneseace seven-0day ¢ited swh amamomb 6 ollaull iW othe
pmiddtima
Donlan on bamiak ei Agea
exart upon seven days wrimn notion it a) Daobw
bdierts shed Damkia i hors tepipkdbyOwoa b pef«m taview omYary b eat«
Dmoker's rerpmibitdan a a Bcaad pmkaioriak «b) Dawbal Santicas 6Y ee
Pmjgd m tosRaWed,«mbnpkdfmapenodVia Iat90drys fur nations nor
allinteublairso apafineoadSoxuioa me) OaeombaWedbiamys" omI
churandawingbdmoeaf xesptrioddalad6odga Omdmth0hwereali iyb
owneron saxawor mhandatioa
7. OMPONSOPCONSTSUC IO NCOS 'f.Aayopidondooaamtlmmbpstpaed
by D000ea iapplbd area pea.IytidaaedeLeeOwmrody. SiemOmoiie has m
consul ova cospstitiw bidding or nmlwt gadiama. I)000kr covert gasmen 6a
apenecydsmhapiba roompmd 11) bids or sckderr to Owns.
S REIATIDtMWT000NIBA( TUM.DaobueshSt nOxnw'vpmfiwimd
ewe m e con via.rd onohw po=& ometlom w O yin amdn as
ofttiigg bowner'.om6.osa.. Domkaspea6wuyd¢Idma ofcns a u bd'nact«
wpovi.ethemaa, raecdt, katietaaa,saprmos apimadaeadmaweonaecbd
a toad by Owax'n mnhaGerss. Donohue nsilho parmkes an pof«mame of any
amrbnctlm mmabor oar tames rapmbolily be soy anaadaPs feilwe b perform in
Yomdaa win theanabrfim aaft"domm¢m.
9. CONSTRUCTION REVIEW. F« prolaris involving cmaamaq Owner
wkwwbdger ea cad« gay .mpkd pmfmdow Paabe, i smpro"mrs of
construction doctsnaan in ee dew m msm. �iegWrod, ad ed pafwooe d
a.nauetloD•rdsbd aaWm b r ee dmipo Sot ee po.yat poorer ems «
amiaim to be id and cne deddao� h r m �ve low 009 Guenter gas b how
b"bw km my claireas pmRwimdarvionbPPaaamba�Ikookoa iy °danmucda -IWted
10. U43URANC>i. Ilanohu. will Me' I peshdanal [isAiliev, Commacid Gomm
11"ty,AWoce,la ,WmlmesCarpmWiaymdEmpbyw's m ' ryinsnram, st
in mace in aweoce with bpi sad Dmohwe'sbaisens tafruenrmb Denise air
Ptovida b Owner «ttilm4 t ammdnYng such mvoast ipr iagaot For projaa
mwW ft cooed etlom. Owom qpm b pored Daehues' — Wivip appopdYe
ppr��ecty and' amrrmq wafts esrrise !reconstruction
amt rrq, lobckede
DaooiYYm inualmConam eWipp3danlsEnglotheA�ett DOmim'a
mvasger rsfaerd above shah i aohrs, he amt ova aooaador'a PwrY stags•
11. UC)EM41WCATWN.DmobuedoRidemdymda bwmI sOwa«Bamad
gaiod low Brbolty,eelnr, mddwnmwrsWnedbyOwmvdmbbe ft iojuoyademb
bpima «der pbtagWerWertybeeemmtmundbyeewUllWmbamact«
nceigmaedDmdme. its gore, «employs.a
To the Sled eabn pasu and by Im.OYmer, shall dafmd, mdaanity and row hamba
Domir, ib ovate. aplyew.and ficene andspind tm.Wbility.cmoa.
aMdamRa(includesmlmabiarotmye's edmaWaak' ma) aiigam «miring
men Projectamyrry� adapt otheexeuntdial turA bur, Ya6wy.rums «dmoa«re
asedbyeewt 'UIWmirmdatanglymmafOOOOiaq lessor «aoplo Dana
aim epaa In tspier is coaaYUm connector, U my, to eduols Dmobm a sal
a) indmmiae under my idraiSatim aWiygm to Owm; rod b) rilitioml insured
under aCuour arcbl Game] Uslaliypcllay.
To do &kd eaters permitted by law, OwDw shall iod®i9', de4md, and hold Minion
Dmohus, its a playas, aKab,.s al and Dowehate's sobomaWmb, floor
real etmyloY.BsbViySClmaaYldamap hmtdwnaathMSmes,say
eepaerewce Y the profatsiee daebeaos ,PCBs.
kwa6 o mpt e m�dmiant,Y0omemmsmde8m mc
laws,o«Nroth akmOoatlm e4 W6USy,aarrn aeayuscddy bthew�BW
odacaadmt m aegligaca dlbnchse, a aSanet a
12. LDMATIONSOFTJABffZrV Noowor,dw*A der,pnoctpl,a pk"magai
dDw much Individual in n
udar us A emtb
me ay much individuaf i oaneedioto with be Sovicesuder YilsAgrtemant.
Owe «agraf dK b theluMestabYpaaiSadMtow, Donahue'j bed liability to Owmr
for my add iojaie, eWra, laser, expotaes «derringer wlakowa raising alt d «b
my way relaund to do Project atldsAps®at Em��y auas indulg.bmmtlimibed
to. Doodete's mdiSem0. alas, makdonb mkt OabUty: a 6tath d=ban%shall not
exoadbe paoeee awilabbBoa D000hre's prdraimd liability erursnm poky fora
maxboaca
of 33,000,000 par occu ram and MOW agrepts. Donahue agents b
oruikin a a mdna thin idm6Eed resonance Emit fm the duration dtbls Palled
IN NO EVENT AND UNDER ND CHOCUMTANM SHALL DONOHUE BE
LIABLE TO OWNER FOR CONSEQUENTIAL. INCIDENTAT., INDERECT
SPECIAL OR PUNITIVE DAMAGES.
Ba urae debt dined in elmaeoe meMa found ran demiotsk «be molRed, the Owner
agreabpa6 woepkomtmbwithin6B6ya DsoisewMambeseamBl6ebmnact
period «brmaitaunoeddoammbialatrmk media forms 0aaampana
13. AMENDMENT. This Agteamo, upm esect don by bdh Parties home, m be
smmdod only by a wti0a instrument dad by bath pads, cxmpt a provided b
pmgapb 2.
16. SUCCESSORS, BRAS AND ASMaNess. This Apartment "be
u� ena�.dnuroMloa. =sown. announcers,
and legal
The tick and obUptiaro of ft AAprpae mmaott omul be insisted by either pay witboa
wn mW . out ry.Ilr6AP�dnhsiIbebYdingupon and bmebee
bend daypmWbd asaipw.
17. NOTHM" ARTYBBGMaARY .Noeingmobhadind&Apasnedmo•ee
perbrmanesdtlaprar
a tanne cons iaadedbbme&,mra y. dombthebaeEtof:
9'�dpaW, uorbafi sOwoa'a ooaarw2be mmaima, if my:
Ill. STATUIB OF I.AEIAINAf. To ea Eo a�o��padked by hat, part opal
Oat, eaurq br dabs RI idmYdSestlm, t Sore poled Tor bdngig cWDr Yada ei
Agrsemest shall expire ono your after fended aomphe im.
19. DISPUTE RESOLUTM. Owner and Daoba steel pmvf le wMtm notice of a
dlgab wine a rersmr]e dale aYd after do overall giving dm to the dgpAL Guntur ad
Deuobaaagem boa puke mydhpdebetwsmdean b sad . fsi0 for Ipaid d 30days
blowing orb subcs. Oweerad D000ee wg gm to wbmd ay dOpule to nxd'w6m «
biadingYbiaatioo, but dog mshr am be rag ebod «a paegWsib to butistlg a bwadt
b esblm Wan AgiesnuDt.
20. CDNTrJRL )IAW.Thi Agmanmta gnvwadbyeelmvdto$Minwbkh
do Project is healed.
21. NO WAriM No waver by dew perry d say ddaah by bs abw pry i the
perlb edaYpYticWrnationdkiAgmaroerimewoe ceermdimd
tda Agreement or apaab Y a waver of any Earn deDWC whether She or diNaeut in
chmadr.
22. SEYBBABILDY.Thevaimabms, andcevmankhaaiesantinedmr
beoleemedbbeapess andaevoaWq and invaliftoruncrefiecomb
delDalalbd«dp*tbeva ftweabrmbftof*Anammdw.
23. AU HORRY. The pros sy.iors tin Apartment wen ee bey have the
wt8ority b sips es, or or beefs( thspady brwhmeey m sigoig.
24. SMV1VALAUcwmrcaresmidkml6 dwuoiffadmaadlimibdmndOmiBty
indeed in this Apartment will wavive it, dm «tadorm brany nasal.
Date: June 2000
& L�)
14. ELECTRONIChlEDLA Capimefdocwn"dWmWberdWvpmby0wmem
Tmdbl to primed mills that m dined and sceled by Donut" FUa orr hebratertion m
ebchmic meda m Soosteed by Dmmhne to Owner mainly br aavmiaoe ofOwmr. E
them is aQ.crapnq'belwemmemooc Him adprakdapie s.*Aptiaadcoplas Strauss.
AMERICAN LEGION
HUTCHINSON POST NO. 96
Hutchinson, Minnesota 55350
40 4
Home of Company B 135th Infantry
Dear City Official:
The American Legion Post 96, Hutchinson Mn. Wishes to have permission for
a gambling permit at American Legion Post 96 Located at 35 3 rd AVE SE
and the F.O.E. Aerie 4441 located at Best Western 1000 Hwy 7 W .since it is
our intention to have Lawful Gaming at this establishment we need
a Resolution of Approval to conduct lawful gaming at American Legion Post 96
and the F.O.E. Aerie 4441 from City of Hutchinson in order for American Legion
Post 96 to secure a gaming permit from Minnesota State Gambling Control
Board.
Thanks in advance
l
Samuel Flom
Post 96 Gambling Manager
W\)
Minnesota Lawful Gamb ling
LG215 Lease for Lawful Gamblinq Activity crca
0\)
— - y
Check applicable Rem:
Lease for new application. Submit with new premises permit application.
9 1.
2. Renewed lease. Submit with premises permit renewal.
3. New owner. Effective date Submit new or amended lease within 10 days after new lessor assumes ownership
4. Amended lease
-Check the change(s) in the lease: =Rent Premises name _n Boothlbar Activity change Other
- Date that changes will be effective .-
- Both parties must initial and date all changes.
- Submit changes at l east 10 days before the effective date of the change.
Organization name _
License number
phone
fad
ame of leased premises
1 - • c' • t c . z
treet address
City
phone
11 of Ih..�mw,,,
,I
IUOU CIW` J LC'
1 /
- L ICr�:r)
p Dayll m e
of legal owner of premise
yy tt U��'1�I,b - I
Business/street address
city
# Stat eZip
phone
Ko " ' H►w`
— 1 �r..
- ��ttcG;,Sp
_
Name of lessor (if same as lega
owner, write in "SAME ")
Businessfstreel address
City
o
Daytime phone
Chec k all activities that will be conducted
f9PUII -tabs rMPUII -tabs with dispensing device FITipboardsaPaddlewheel Q.Paddlewheel with table aBingo aBar bingo
Pull -tab, Tipboard, and Paddlewheel Rent (No lease required forrames.)
Bo thin eed
oth operation -sales of gambling equipment a leased
ipment by an employee Bar operation -sales gambling equipment wi
(or volunteer) of a licensed organization within a separate enclosure
premises by an employee of the lessor from a common area where
that is distinct from areas where food and beverages are sold. food and beverages are also sold.
r- -------------------- --------- — — — — —
Does ou OR n or nt tl n ondpF)•,gambling
from a booth opera ocation]
L tion at this l Yes No
- - -- - -J
If you answered yeS to the question above, rent limits are If you answered no to the question above, rent limits are
based on the following combinations of operation: based on the following combinations of operation:
- Booth operation and pull -tab dispensing device - Bar operation
- Booth operation and bar operation - Bar operation with pull -tab dispensing device
- Booth operation, bar operation, and pull -tab dispensing device • Pull -tab dispensing device only
- Booth operation
The maximum rent allowed may not exceed $1,750 in The maximum rent allowed may not exceed $2,500 in
total per month for all organizations at this premises. total per month for all organizations at this premises.
COMPLETE ONE OPTION:
Option A: 0 to 10% of the gross profits per month. Percentage COMPLETE ONE OPTION:
to be Option
paid % A: 0 to 20% of the gross profits per month. Percentage
to be paid %
Option B: When gross profits are $4,000 or less per month, $0
to $400 per month may be paid. Amount to be paid; Option B: When gross profits are $1,000 or less per month, $0
to $200 per month may be paid. Amount to be paid $
Option C: ;0 to $400 per month on the first $4,000 of gross
profit. Amount to be paid $ Option C: $0 to $200 per month on the first $1,000 of gross
_,
Plus, 0% to 10% of the gross profits may be paid per month on profits. Amount to be paid $ -.O� , Plus, 0% to 20% of
gross profits over $4,000. Percentage to be paid % the gross profits may be paid per month on gross profits over
$1,000. Percentage to be paid 1 -O %
Bingo Rent
Bar Bingo Rent
Option D: 0 to 10% of the grass profits per month from all lawful
gambling activities held during bingo occasions, excluding bar bingo.
Option F: No rent may be paid for bingo
Percentage to be paid %
conducted in a bar.
Option E: A rate based on a cost per square foot, not to exceed
New Bingo Activity
110% of a comparable cost per square foot for leased space, as
approved by the director of the Gambling Control Board. No rent may
be paid for bar bingo. Rate to be paid $ per square foot.
For any new bingo activity not previously
The lessor must attach documentation, verified by the organization, to
included in a Premises Permit Application,
confirm the comparable rate and all applicable costs to be paid by the
attach a separate sheet of paper listing the
organization to the lessor.
days and hours that bingo will be conducted.
Print Fiirril
0\)
LG215 Lease for Lawful Gambling Activity 5/08 Page 2of2
Lease Term The term of this lease agreement will be
Other Prohibitions
concurrent with the premises permit issued by the Gambling
• The lessor will not impose restrictions on the organization with
Control Board (Board).
respect to providers (distributors) of gambling - related equipment and
services or in the use of net profits for lawful purposes.
Management of Gambling Prohibited The owner of the
• The lessor, any person residing in the same household as the lessor,
premises or the lessor will not manage the conduct of
the lessor's Immediate family, and any agents or employees of the
gambling at the premises.
lessor will not require the organization to perform any action that
would violate statute or rule. The lessor must not modify or terminate
Participation as Players Prohibited
this lease in whole or in part due to the lessor's violation of this
The lessor, the lessor's immediate family, and any agents or
provision. If there Is a dispute as to whether a violation occurred, the
gambling employees of the lessor will not participate as
lease will remain in effect pending a final determination by the
players in the conduct of lawful gambling on the premises.
Compliance Review Group (CRG) of the Gambling Control Board. The
D(CEPTION: The lessor's Immediate family and lessor's
lessor agrees to arbitration when a violation of this provision is alleged .
employees may participate in bar bingo if they are not
The arbitrator shall be the CRG.
involved in the sale or operation of bar bingo.
Illegal Gambling
Access to permitted premises
• The lessor is aware of the prohibition against illegal gamblin
The Board and its agents, the commissioners of revenue and public
safety and their agents, and law enforcement personnel have access t
In Minnesota Statutes 609.75, and the penalties for illegal
gambling violations in Minnesota Rules 7865.0220, Subpart 3.
the permitted premises at any reasonable time during the business
In addition, the Board may authorize the organization to
hours of the lessor. The organization has access to the permitted
premises during any time reasonable and when necessary for the
withhold rent for a period of up to 90 days if the Board
determines that illegal gambling occurred on the premises and
conduct of lawful gambling on the premises.
that the lessor or its employees participated in the Illegal
Lessor records
gambling or knew of the gambling and did not take prompt
The lessor must maintain a record of all money received from the
action to stop the gambling. Continued tenancy of the
organization is authorized without payment of rent during the
organization, and make the record available to the Board and its
time period determined by the Board for violations of this
agents, and the commissioners of revenue and public safety and their
agents upon demand. The record must be maintained for 3 -1/2 years.
provision, as authorized by Minnesota Statutes 349.18,
Subdivision 1(a).
Rent all - inclusive
• To the best of the lessor's knowledge, the lessor affirms
Amounts paid as rent by the organization to the lessor are all- inclusive
that any and all games or devices located on the premises are
.
No other services or expenses provided or contracted by the lessor ma
not being used, and are not capable of being used, In a
be paid by the organization, including but not limited to trash removal,
manner that violates the prohibitions against illegal gambling
Janitorial and cleaning services, snow removal, lawn services,
in Minnesota Statutes 609.75.
electricity, heat, security, security monitoring, storage, other utilities or
• Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an
services, and in the case of bar operations, cash shortages.
organization must continue making rent payments under the
terms of this lease, if the organization or its agents are found
Any other expenditures made by an organization that is related to a
to be solely responsible for any illegal gambling, conducted at
leased premises must be approved by the director of the Gambling
this site, that is prohibited by Minnesota Rules 7861.0260,
Control Board. Rent payments may not be made to an individual.
Subpart 1, item H or Minnesota Statutes 609.75, unless the
organization's agents responsible for the illegal gambling
Changes In lease
activity are also agents or employees of tire lessor.
If the lease is amended with no change in ownership, the organization
• The lessor must not modify or terminate the lease in whole
will submit the amended lease to the Board at least 10 days before the
or in part because the organization reported, to a state or loca
effective date of the change. If a change in ownership occurs, the
law enforcement authority or the Board, the conduct of Illegal
gambling activity at this site in which the organization did not
organization will submit an amended lease to the Board within 10 days
participate.
after the new lessor has assumed ownership.
Acknowledgment of Lease Terms I affirm that this lease is the total and only agreement between the lessor and the
organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the
director of the Gambling Control Board.
Other terms
signature oilessor Date
Sig attire or organization official (lessee) Date
P nt nathe and title of lessor
Print na me and title o le ssee
G� v /ZG
Less s busin s address
Questions? Contact the Licensing Section, . Gambling Control Board, at 651- 639 -0000. This publication will be made available in
alternative format (i.e. large print, Braille) upon request. The information requested on this torte will become public information when
received by the Board, and used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities.
*k orrn pr�ntFo
Memo
To: Mayor and council
From: Doug Johnson
Date: January 21 s` 2009
RE: Garick bagging contract
This memo is serving as a request of approval for Creekside to enter into a 2009
bagging contract between Creekside and Garick Corporation for the 2009 season
for the purpose of private label bagging. This contract has been a process that has
been negotiated over the past several months after producing product for them in
the 2008 season.
The contract in our belief is a sound and beneficial contract for the sustainability of
Creekside to continue to be profitable in 2009. It would be the staff's
recommendation to accept the contract as written. Thank you for your
consideration in this request.
Thank you,
Doug Johnson
Creekside Manager
(,C()
Creekside Soils
Cree�Side
Creekside Organic Material Processing Facility
1500 Adams St. SE
llutchinwit, MN 55350 -7011
320. 587 -67621 Faz 320. 234 -5649
Memo
To: Mayor and council
From: Doug Johnson
Date: January 21 s` 2009
RE: Garick bagging contract
This memo is serving as a request of approval for Creekside to enter into a 2009
bagging contract between Creekside and Garick Corporation for the 2009 season
for the purpose of private label bagging. This contract has been a process that has
been negotiated over the past several months after producing product for them in
the 2008 season.
The contract in our belief is a sound and beneficial contract for the sustainability of
Creekside to continue to be profitable in 2009. It would be the staff's
recommendation to accept the contract as written. Thank you for your
consideration in this request.
Thank you,
Doug Johnson
Creekside Manager
(,C()
CONTRACT PACKAGER AGREEMENT REVIEWED
Marc A. Sebora
I. Communication City Attorney
1. All office personnel of the Contract Packager must be properly trained by a Garick employee.
2. Training will cover how to use the Garick monitored web interface. It will cover how to read the daily
production schedule, enter daily production, view orders on the web, how to print documents and edit
loads to reflect correct pallet and bag counts. Internet access is required for all bagging facilities.
3. Contract Packager employees will be required to use the website to plan their production schedules and
report their daily production.
a. In absence of the web, i.e. a major power outage, Contract Packagers are still expected to
communicate daily of all products produced and all loads shipped by the end of the shipping day.
This communication should happen via email to the Garick contact given to you before the start of
the season.
4. On the day of an empty bag delivery, the Contract Packager must provide Garick with the empty bag
receiving record (found in Figure 1) and a signed copy of the bill of lading (BOL).
a. Payment for full bags will not be sent until all empty bag paperwork is submitted and up to date.
b. In Figure 2 one will find a step by step procedure for receiving empty bags in correctly.
1I. Truck Loading
1. Garick will use the web interface to list loads to ship out of the facility.
2. Loading times: Contract Packager will allow shipments between the hours of 7 am to _6 _p m April
I" through July I`
a. If times change the Contract Packager must give Garick notice one week in advance.
3. Loading days will be _ Monday to _ Friday_ and Saturdays if notified before Noon on Friday.
4. Contract packaging facilities must be able to load van trailers in addition to flatbed trailers.
5. All trucks should be single stacked loaded. Do not double stack loads.
6. Facilities must have a scale accessible for trucks to weigh at no additional charge to the truck.
7. If wait time to be loaded is over two hours a Garick employee must be notified immediately.
III. Shipping
1. In order to pay the Contract Packager, the following steps must be done correctly and in a timely
2. Garick's Bill of Lading must be filled out correctly for each load. Pre - printing of bill of ladings and
loading tickets is not practiced at Garick facilities, and will not be allowed at any Contract Packager
facilities.
a. All information on the BOL must be accurate.
b. Any changes in pallet or bag counts must first be approved by a Garick employee.
Vo
c. The BOL must include all changes prior to printing. These changes must also be reflected in the
web program before the load leaves the facility.
2. All loads must be reported back to Garick via the web interface. If any problems occur with the
web, orders must be emailed to the addresses mentioned in section I on the day the load is shipped.
3. Each load requires 3 Garick Bills of Lading and 1 Garick Loading Ticket.
4. Print loading ticket ONLY when the truck arrives at the facility.
a. One Garick Order # per load.
b. One BOL signed by the trucker for the Contract Packager's records.
C. One BOL for the customer (destination).
d. One BOL for the trucking company.
5. Only Garick BOL's should be used when shipping to Garick customers.
6. BOL's are to be printed after the truck is loaded and weighed.
a. If a problem occurs and a BOL can not be printed a Garick associate must be contacted.
b. If changes are made to the order, the BOL must be changed. The BOL must have an accurate pallet
and bag count. Garick pays contract packagers by what Garick's customers receive at the time of
delivery. If there is a difference between what left a facility and what was delivered, Garick will
investigate this difference.
7. Garick is not responsible for incorrect payments do to error in pallet quantity on the BOL.
IV. Production
1. A daily production schedule will be accessible through the Garick website each day. This schedule
should be followed at each facility and used to plan the daily production.
2. Each facility should print off a copy of the production schedule and retain it in their records.
a. Facilities may produce slightly over the demand during peak season. By August 1'` packagers should
be producing only to demand, any production questions should be addressed with a Garick
employee.
3. Production done during a particular day is required to be entered into the website at the end of that day.
a. If production entries are not entered daily, Garick has to assume you were not able to run production.
This can lead to having an order ship from a different location. This is why production entries are
crucial and need to be done everyday.
b. A sample weekly production sheet can be seen in Figure 3.
V. Material
1. All material that is bagged and sold to Garick and its customers needs to meet the quality specifications
set forth by the Mulch and Soil Council.
a. Refer to Appendix A and its sub appendices for Mulch and Soil Guidelines.
('(0
2. If producing a dyed material Garick must be informed of the type /brand of dye product being used to
dye.
a. MSDS sheets must be provided.
b. Recommended Red Dye Colorant- 212 Sunset Red.
c. Recommended Black Dye Colorant- Premium Black Dye.
d. Recommended Brown Dye Colorant- Premium Brown Dye.
VI. Packaging
1. All bags must be filled with the correct amount of material.
2. Volume and weights of bags must abide by the criteria of the Mulch and Soil council.
b. Bag weight or volumes must be greater than or equal to the size on the bag. Any under filling of
bags being shipped to Garick customers will result in a stoppage of production at that facility.
c. Facilities are required to perform daily checks on weights and measures. Routine checks must be
performed using the quality control sheet located in appendix B. All Garick forms, (i.e.: empty bag
receiving records, quality control sheets, production schedules, BOL's, Loading Tickets, ECT.) must
be retained at each facility for no less than two years from the day it was utilized. This information
will be useful in case problems should arise.
3. Pallets must be a grade B or higher, 48" by 40" four way pallet.
4. The number of bags per pallet must be in accordance with Garick's specifications
d. Refer to appendix C for these bags per pallet requirements.
5. When required, the contract packager will need to apply placards to the pallets. Placards will be
provided by Garick..
6. All pallets must be wrapped and capped.
a. Refer to appendix D for all plastic specifications.
b. Plastics must be clean.
c. Mold, dirt, grease and torn bags are unacceptable.
VII. Monitoring Inventory
1. Contract packagers are responsible for performing product cycle counts every two months. These cycle
counts need to be performed after all shipments have left for the day. They need to be done for both full
bagged product as well as empty bags for every Garick product.
2. The results of these cycle counts need to be sent to Amv.Brudertv(c karick coin and
Jessica. Saalfa garick.com prior to the 10` day of the month. If there is an issue, Garick will contact the
facility as soon as possible to get it resolved.
3. Contract packagers are subject to spot inventory checks to ensure pallets and empty bags on hand at
facility match Garick inventory numbers.
4. Inventory numbers need to be monitored daily to ensure that on the ground numbers match system
numbers on the website.
VIII. Insurance
1. Garick must have an updated copy of the Contract Packagers insurance on file.
a. The Garick Corporation must be listed as an additional insurer on the insurance.
b. Contract Packager must have a minimum coverage for liability of one million dollars.
IX. Training
1. Training for use of all forms in this packet as well as the contract packager's website will occur after the
first of the year. All forms must be returned before training can begin.
Company Name (Printed):
The Garick Corporation
Name (Printed):
Authorized Signature:
Title:
Date:
[Contract Packager]
Name (Printed):
Authorized Signature: Title: Date:
(,b)
C, ck)
FIGURE 2
Receiving Empty Bag Procedure
1. When the truck arrives with a shipment of empty bags it will be a plant associates responsibility to count the following
immediately during unloading:
A. Number of Pallets
B. Number of Boxes /Pallet
C. Number of Bags /Box (verify the number of bags on label match what is inside the box; i.e. if label says 5,000 bags
per box, open the box and check the box is full)
2. Once the shipment has been counted and there are no discrepancies the following must be returned to Garick the
same day the shipment is received into inventory. This information must be faxed or emailed to Heather
(Heather. Con roy @garick.com), Amy (Amy.Bruderly @garick.com), or Greg (Greg.Okorn @garick.com).
a. A signed Garick Bill of Lading
b. An empty bag receiving record filled out and signed by the person unloading the shipment.
c. A vendor invoice.
3. If there are discrepancies with the quality or quantity on a shipment a phone call must be made to Heather Conroy (ext.
133), Amy Bruderly (ext. 117), or Greg Okorn (ext. 162) immediately upon receiving and a Damaged Bag Form must be
filled out. This form is located on the lower portion of the empty bags receiving form. Damaged bags should be set aside
and stored until further instructions. Definitions of a damaged bag are located below:
O Damaged Bags
• Bags that are not sealed
• Bags that do not have a lip or crinkle
• Bags that are not coated with anti static
• Other
O Quantity shipped is more /less than ordered
Filling Empty Bags
1. If a plant associate notices that bags are splitting while the bags are being filled and it is due to the empty bag not being
manufactured properly please count the number of bags that are damaged and report the information on the Daily
Production Sheet. Please note the manufacturer of the defective bags on the production sheet.
2. If they entire roll or box is damaged please discontinue filling and let us know immediately. Any bags damaged during
production should be kept until further instruction.
3. Garick must be notified immediately if entire boxes or rolls come into facilities damaged. This will allow us to charge
the costs to the correct party as well as replace the bags more quickly.
L Co
Appendix B
DAILY MACHINE PRODUCTION
Machine Name or Number: Day
Shift: Date
Over /Under
OK?
Associate 112 HR _ Volume Weight
1st I bs. Oz.
1 Product Name:
2nd
3rd
Size of Bags:
4th
5th
Ba s/ Pallet
6th
7th
Pallet count:
8th
9th
10th
11th
12th
13th
14th
15th
16th
17th
18th
19th
20th
Over /Under
OK?
Associate 112 HR Volume Weight
1st
lbs.
Oz.
2 Product Name:
2nd
3rd
Size of Ba s:
4th
5th
Bags/ Pallet
6th
7th
Pallet count:
8th
9th
10th
11th
12th
13th
14th
15th
16th
17th
18th
19th
20th
(, ()
Appendix C
SIZE
PRODUCT
BAGS PER PALLET
40#
Potting Soil
60
40#
Cow Manure
60
40#
Topsoil
60
40#
Humus
60
2 cubic ft.
Pine Mulch
65
2 cubil
2 cubi
ft.
ff
5
5
2 cubi
ft.
0
2 cubi
ft.
Cypress Mulch
0
2 cubi
ft.
BlaYVM POPh
0
2 cubi
ft.
Reed M MKI I
3 cubil
ft.
n
3 cubil
ft.
e
3 cubi
ft.
r Miftlfttprfinn
3 cubi
Hardwood u c
1.5 cut
c ft.
SRW&fPWrap
0
2 cubi
ft.
Nature's Haloly
0
1.5 cut
c ft.
Nature's HeO08joih§kmditioner
0
2 cubi
ft.
Kids Karpet ground
- 6 mddttrfWA rotection
0
Pallet Pad
• 47" x 40"
• 125 # gypsum sheet
uc,)
Appendix E
Pricing Agreement
Garick agrees to purchase product from Creekside Soils for the 2009 season on all outbound shipments. Pricing on items
is effective January 1, 2009 for the 2009 season. Items will be purchased by Garick for the following per bag amounts;
40# Top Soil- $0.625
40# Potting Soil- $0.87
40# Compost- Manure -$0.90
25# Moo- $0.92
Garick will provide periodic production schedule's to Creekside Soils in accordance with sales volumes. Pre packing of
items will start in October according to the Garick provided schedule.
Production for 2009
Garicks production needs for the 2009 season will range from a minimum of 800,000 bags with a maximum that may
exceed 1,100,000 bags. Garick estimates a majority of the bags will be produced and shipped from March through July of
2009. The breakdown for the minimum needs are listed below.
40# Top Soil- 650,000
40# Potting Soil- 25,000
404 Compost - Manure- 100,00
40# Moo- 25,000
C, (,()
APPLICATION FOR PUBLIC DANCE PERMIT
FEE $55.00
S gna a of Applicant
) ,✓
�C. (iT I.c �J'ik /T19GGCY H'ffd.��l'G� /(�JI1idG
G d 1NA }va d �+ft� Y c M y � ` D Y1G ✓fin
' S G G wr�` r �+mwn a1 d
0 rod ly i
skOP n1 � n
R jo ' aleo �ol
Hutchinson Fire Department
205 Third Ave SE
Hutchinson MN 55350
(320) 234 -4211
January 16, 2008
To: City Administrator Plotz
Mayor & City Council -
Re: Grant for a `Thermal Imagining Camera"
The fire department is seeking approval for a grant application for the replacement of our thermal
imaging camera. The grant application will be through the I J Burich Family Foundation.
We currently have the funds listed in the capital improvement plan for 2011 to replace this tool,
however due to circumstances beyond our control that replacement project will need to take place
as soon as possible. The Lieutenants (officers in charge of equipment) have indicated that this
project is important if we intend to operate at the same level of safety for our citizens and
firefighters.
Information/History:
Our thermal imaging camera is nine years old. It has broken down on several occasions, repairs
are expensive and the time delay for repair is unacceptable, this is due to the fact that the tool is
old and parts are becoming harder to find.
Use:
We utilize our thermal imaging camera for such things as:
• Search for trapped and /or unconscious victims in smoke filled buildings or buildings that
have collapsed;
• Search for down or missing firefighters in structure fires or buildings that have collapsed;
• Search for missing people in large area searches;
• After the fire, during the salvage and overhaul of the building, examine the area for hot
spots in the walls and ceilings thus eliminating a rekindle of the fire or more structural
damage;
• Evidence collection in fire cause determination;
• Everyday use — such as in the search for "something smells hot" in commercial,
industrial, residential buildings;
• Assist law enforcement in criminal searches and investigations.
Cost:
Cost of a new camera is over $12,000. We purpose to seek a $10,000 grant and pay the remainder
either from the fundraiser funds or the current small tool budget if the department votes not to use
its fundraiser money for equipment.
As always, if you have any questions, feel free to contact me at 234-4211.
Brad Emans, Fire Chief
co c►(�)
CITY OF HUTCHINSON
MEMO
Finance Department
January 23, 2009
TO: MAYOR & CITY COUNCIL
FROM: JEREMY CARTER, FINANCE DIRECTOR
SUBJECT: Capitalization of Capital Purchases
The City of Hutchinson currently has an internal accounting
procedure to capitalize and depreciate out any capital purchases
over $1,000 with a useful life greater than (1) year. I'm
requesting the minimum threshold be increased to $5,000 on all
capital purchases, except for land purchases effective
01/01/2008. Land purchases will be capitalized on purchases with
a minimum threshold of $1.
It is common practice by many government entities in the State of
Minnesota and Nationwide to have similar thresholds. There are
many government agencies that have higher minimum level
thresholds. However, after reviewing the City's capital project
costs, the number of capital purchases made on an annual basis,
and the dollar value of those capital purchases $5,000 would be a
sufficient capitalization threshold.
The reason for increasing the capitalization threshold is three-
fold: 1) Currently the cost outweighs the benefit in relation to
the amount of staff time it takes to record, capitalize and track
small purchases between $1,000 - $4,999. 2) The annual
depreciation amounts on these types of small purchases are
immaterial on an individual basis and would not materially impact
the Comprehensive Financial Statements in anyway. 3) Insurance
companies have gone to more of a blanket coverage insurance
policy on equipment where by keeping track of every piece of
equipment for insurance purposes is no longer required.
I have spoken with the City of Hutchinson's auditors and they
also are in favor of increasing the threshold above the $1,000.
t,C�
What this does mean, however, is that purchases going forward
between $1,000 - $4,999 will no longer be coded to capital
expense accounts but rather to operating accounts such as
operating equipment, small tools ... etc.
once reviewed the request would be for Council approval
increasing the threshold in which to capitalize equipment from
$1,000 to $5,000 with the exception of land which will be
capitalized at a minimum threshold of $1.
If the council wants to discuss this further at the council
meeting on January 27 I will be in attendance.
G: \City council \capitalization threshold.doc
VI)
E w
Business Subsidy Policy
•
Public Hearing Held
Policy Adopted
0 January 27, 2009
q ���
• I. Introduction
This Policy is adopted for the purposes of the business subsidies act (the "Act "), which is
Minnesota Statutes, Sections 116J.993 through 116J.995, as amended. Terms used in this
Policy are intended to have the same meaning as used in the Act, and this Policy shall apply
only with respect to subsidies granted under the Act if and to the extent required thereby.
While it is recognized that the creation of good paying jobs is a desirable goal that benefits the
community, it must also be recognized that not all projects assisted with business subsidies
derive their public purposes solely by virtue of job creation. In addition, the imposition of high
job creation requirements and high wage levels may be unrealistic and counter - productive in the
face of larger economic forces and the financial and competitive circumstances of an individual
business.
The City further believes that each economic development opportunity offers its own unique
benefit to the community whether it be retail, commercial or industrial in nature. These benefits
may be in the form of added tax base, new or retained jobs, higher incomes, overall investment
in the area, business diversification and / or increased economic activity and vitality.
The Hutchinson Economic Development Authority was established in order to promote job
creation, redevelopment and investment in the community as well as to expand the city's tax
base and diversify the city's industrial, commercial and retail base.
To effectively promote economic development within the city, be competitive vis -El-vis other
• communities and meet the diverse needs of business and industry, the EDA must have use of
all the economic development incentives and tools legally available to it. The use of these
incentives and tools cannot be judged nor can they be provided by a single measure, but must
rather be evaluated in terms of community need, market trends, job creation, capital outlay and /
or technology.
II. Intent to Retain Flexibility
Because it is not possible to anticipate every type of project that may provide benefit to the City,
the City shall retain the option to amend or waive sections of this policy when it is determined to
be necessary and / or appropriate. Minnesota Statute 116J.994, Subd. 2 allows the City to
deviate from its criteria by documenting in writing the reason for the deviation and attaching a
copy of the document to its next annual report to the State.
III. Business Subsidy Public Purpose
Business Subsidies shall be provided in order to achieve the following public purposes:
1. Enhance the economic diversity of the city
2. Create high quality job growth
3. Provide for job retention
4. Stabilize the community
5. Increase the tax base
2
• This policy is adopted in compliance with M.S. § 116J.994 Subd. 2.
IV. Definitions
"JOBZ Business Subsidy" means tax exemptions or tax credits available to a qualified
business located in a job zone under the Job Opportunity Building Zone (JOBZ) statute M.S. §§
469.310 - 469.320.
JOBZ Business Subsidies shall include:
1. Exemption from individual income taxes as provided under M.S. § 469.316; and
2. Exemption from corporate franchise taxes as provided under M.S. § 469.317; and
3. Exemption from the state sales and use tax and any local sales and use taxes on
qualifying purchases as provided in M.S. § 297A.68, subdivision 37; and
4. Exemption from the state sales tax on motor vehicles and any local sales tax on
motor vehicles as provided under M.S. § 297B.03; and
5. Exemption from the property tax as provided in M.S. § 272.02, subdivision 64; and
6. Exemption from the wind energy production tax under M.S. § 272.029, subdivision 7;
and
7. The jobs credit allowed under M.S. § 469.318.
"Business Subsidy" means a state or local government agency grant, contribution of personal
• property, real property, infrastructure, the principal amount of a loan at rates below those
commercially available to the recipient, any reduction or deferral of any tax or any fee, any
guarantee of any payment under any loan, lease, or other obligation, or any preferential use of
government facilities given to a business, and as defined by the Business Subsidy statute M.S.
§§ 116J.993 - 116J.995.
Business Subsidies do not include the following:
1.
Assistance of less than $25,000 $150,000.
2.
Business loans or loan guarantees of $75,090 $150,000 or less
3.
Federal loan funds provided through the U.S. Economic Development
Administration.
4.
Assistance that is generally available to all businesses or to a general class of similar
businesses, such as a line of businesses, size, location or similar general criteria;
5.
Public improvements to buildings or lands owned by the City of Hutchinson that
serve a public purpose and do not principally benefit a single business or defined
group of businesses at the time the improvements are made;
6.
Property polluted by contaminants being redeveloped as defined in M.S. § 116J.552,
subd. 3.
7.
Assistance provided for the sole purpose of renovating old or decaying building stock
or bringing it up to code and assistance to designated historic preservation sites or
districts, provided that the assistance is equal to or less than 50% of the total cost of
the development;
8.
Assistance to provide job readiness and training services;
9.
Assistance for housing;
10.
Assistance for pollution control or abatement, including assistance from a TIF
hazardous substances subdistrict;
11.
Assistance for energy conservation;
12.
Tax reductions resulting from conformity with federal tax law;
13.
Workers compensation and unemployment compensation;
14.
Benefits derived from regulation;
15.
Indirect benefits derived from assistance to educational institutions;
16.
Funds from bonds allocated under M.S., Chapter 47A refunding bonds and 501(c)(3)
bonds;
17.
Assistance for collaboration between a Minnesota higher education institution and a
business;
18.
Assistance from a tax increment financing soils condition district as defined under
M.S.469.174, subd.19;
19.
Redevelopment when the Recipients or Qualified Business' investment in the
purchase of the site and in site preparation is 70 percent or more of the assessor's
current years estimated market value;
20.
General changes in tax increment financing law and other general tax law changes
of a principally technical nature;
21.
Federal assistance until the assistance has been repaid to and reinvested by the
local governmental unit;
22.
Funds from dock or wharf bonds issued by a seaway port authority;
"Business Subsidy Report" means the annual reports submitted each year for each business
® receiving a business subsidy in the community. The report is submitted by the local government
unit in order to comply with M.S. § 116J.994 Subd. 7. (b).
"Criteria" means the equitably applied, uniform standards by which the Economic Development
Agency and /or the City bases its decision to award any business subsidy to a private business
or development project establishing a business and creating jobs in the City of Hutchinson.
"DEED" means Minnesota Department of Employment and Economic Development
"Economic Development Agent" means the city department, local or regional economic
development agency or other authorized entity that is empowered to solicit, negotiate and form
business subsidy agreements on behalf of the City of Hutchinson. The Economic Development
Agent for the City of Hutchinson shall be the Economic Development Authority (EDA) Board of
Directors, hereinafter "Agent`.
"Operation Start Date" shall mean the date by which the business begins is operations in the
zone as evidenced by constructing a facility or relocating to an existing building and beginning
revenue generating operations and / or hiring employees.
"Qualified Business" means an legal entity that carries on a trade or business within a Job
Opportunity Building Zone as referenced in M.S. § 469.310 Subd. 11; and complies with the
reporting requirements specified by M.S. § 469.313 Subd. 2. (5); and shall comply with the job
and wage criteria established by this policy and shall also mean "Recipient" as defined by
Business Subsidy law.
"Recipient" means any business entity that receives a business subsidy as defined by M.S. §
116J.993, and that has signed a Business Subsidy Agreement with a city.
4
• "Relocating Business" A business relocating from another Minnesota non -JOB Zone location.
"Relocation Agreement" means a binding written agreement between a relocating qualified
business and the commissioner of DEED pledging that the qualified business shall either: (a)
increase full -time or full -time equivalent employment in the first full year of operation within the
Job Opportunity Building Zone by at least 20 percent, or (b) make a capital investment on the
property equivalent to 10% of the gross revenues of the operation that was relocated in the
immediately preceding taxable year; and provides for repayment of all tax benefits if the
requirements of (a) or (b) are not met.
"Subzone" means the parcel or parcel of land designated by the Commissioner of Employment
and Economic Development within a Job Opportunity Building Zone within the boundaries of
Hutchinson to receive certain tax credits and exemptions specified under M.S. § 469.310-
469.320.
"Zone" means a Job Opportunity Building Zone or an Agricultural Processing Facility Zone
designated by the commissioner of Employment and Economic Development under M.S. §
469.314.
•
V. Business Subsidy Policies and Requirements
The City of Hutchinson adopts the following:
Any time the City of Hutchinson provides a business subsidy to a Qualified
Business or Recipient, that business is subject to the wage levels, job creation and
other criteria set forth in this policy and specified in the Business Subsidy Agreement
made with the city. In the event of a conflict between the requirements of the
Business Subsidy statute M.S. §§ 116J.993 - 116J.995 and the JOBZ statute M.S.
§§ 469.310 - 469.320, the JOBZ statute shall supersede.
2. Job Creation & Wage Guidelines
Assistance may be provided as follows:
C]
Project Type
Retail
Commercial
Industrial
1 FT or FTE for
Job Creation
At least 1 FT or
At least 2 FT or FTE
each $25,000 in
Goal
FTE
assistance
provided.
At least 100% of
At least 125% of
At least equal to
Wage Goal
State or Federal
State or Federal
the U.S.
Minimum Wage*
Minimum Wage*
Department of
($6.15) 7.25 /
($7-W 9.06 /
Health and Human
hr) * *
**
Services Poverty
Level for a family
of four ($9:30) •
($10.19 / hr) **
*Whichever is higher **Wage as of 7/24/2009
3. The City of Hutchinson may deviate from the wage and job criteria in this section
by documenting the reason in writing for the deviation and attaching a copy of this
reason to the next annual Business Subsidy Report submitted to DEED.
4. The qualified business that received JOBZ tax benefits shall be identified in the
Business Subsidy Agreement as one of the following:
a. Trade or business located and operating in a JOBZ at the time of Zone
designation; or,
b. Business start-up located within the sub -zone; or,
c. Business expanding in the subzone which is a business that maintains its
current operations in its present location and is expanding its operations and
its payroll within the City of Hutchinson sub -zone; or,
d. Business relocating from another state; or,
e. Business relocating from another Minnesota non -Zone location (specifying
the City).
5. The City of Hutchinson authorizes the Economic Development Authority to act as
its Economic Development Agent for purposes of marketing the city, initiating &
negotiating Business Subsidy Agreements, and executing Business Subsidy
Agreements on its behalf.
A public hearing shall be held by the City of Hutchinson as provided by M.S. §
116J.994, when the value of the subsidy exceeds or is expected to exceed $480,000
$ 150,000 from local sources.
The purpose of the hearing is to identify and define the criteria that the qualified
business or recipient shall meet in order to be eligible to receive a business subsidy
or become a "Qualified Business" for purposes of the JOBZ statute. The hearing
shall specify all information required to be included in the Business Subsidy
Agreement as listed in section 7 (a) (below).
As provided by M.S. 116J.994, Subd. 5., a public notice shall be published in print
and if possible, on the internet, at least 10 days prior to the hearing identifying the
location, date, and time of the hearing and providing information about the business
subsidy proposed, including a summary of the terms of the subsidy.
7. Requirements of Businesses
a. The business must enter into a "Business Subsidy Agreement" with the
City that includes:
(1) A description of the subsidy, including the amount and type of subsidy,
and the type of district if the subsidy is tax increment financing;
(2) A statement of the public purpose(s) of the subsidy;
(3) Measurable, specific and tangible goals for the subsidy;
(4) A description of the financial obligation of the recipient if the goals are not
met;
(5) A statement of why the subsidy is needed;
(6) A commitment to continue operations in the jurisdiction where the subsidy
is used for at least five years after the benefit date, or in the case where
JOBZ tax benefits are provided, for the duration of the Job Zone term;
(7) The name and address of the parent corporation of the recipient, if any;
and,
(8) A list of all financial assistance by all grantors for the project
b. Businesses failing to meet the goals agreed to in the Business Subsidy
Agreement must repay the assistance provided with interest, which is set at
no less than the implicit price deflator as defined in the Business Subsidy
Statute, M.S. §§ 116J.993 - 116J.995. Repayment may be prorated to reflect
partial fulfillment of goals.
•
• c. If the business is locating in a JOBZ zone and the qualified business is a
relocating business under the definition provided in this policy, the business
shall also be required to enter into a "Relocation Agreement' between the
qualified business and the commissioner of DEED pledging that the qualified
relocating business shall:
(1) Increase full time employment by 20% (measured relative to the
operations that were relocated) within the first full taxable year of
operation within the Zone and maintains the required level of employment
during each year of zone designation;
OR
(2) Make a capital investment in the Zone equivalent to at least 10% of gross
revenues for the taxable year immediately preceding relocation to the
Zone.
AND
(3) Report to DEED if the business will:
1. Cease one or more operations or functions at a non -Zone location
and begin performing substantially the same functions inside the
Hutchinson Zone; and 1 or,
2. Reduce employment at the non -Zone location starting one year before
and ending one year after beginning operations in the Zone where its
employees in the Zone are engaged in the same line of business as
the employees at the location where it reduced employment; and,
(4) Identify the date when operations are planned to begin in the JOB Zone.
Adopted by the Hutchinson Community Development Commission, an Economic Development
Authority, on December 3, 2008.
Public hearing held and policy adopted by the Hutchinson City Council on January 27, 2009
0
.J
RESOLUTION NO. 13524
REVISING 2009 FEE SCHEDULE
WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to
impose fees for services, and
WHEREAS, based upon the recommendation of costs for providing the services for
various city departments
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULE
IS REVISED AND THAT THIS FEE SCHEDULE REPLACES ANY FEE SCHEDULE
PREVIOUSLY APPROVED BY THE HUTCHINSON CITY COUNCIL:
2.15(m) 2009 Plumbing Permit Water Meter Fee Schedule (delete)
•2.15(o) 2009 Public Works Rates
2.15(p) 2009 Bulk Water Purchase Fee Schedule (delete)
2.15(q) 2009 Water Turn -on Fee Schedule (delete)
*Fee schedule attached (plumbing permit water fee schedule, bulk water purchase fee schedule
• and water turn -on fee schedule have been incorporated into public works rates)
Adopted by the City Council this 13 day of January, 2009.
ATTEST:
Gary D. Plotz, City Administrator
r�
U
Steven W. Cook, Mayor
KAwy 2.22(.X3)
City of Hutchinson 2.15(m)
2009 Plumbling Permit Water Meter Fee Schedule
She
Aupeartt
2098 Ike'.
2007 fees
3/4" X 5/8"
$125.00
$125.00
$120.00
► .
$210.00
$210.00
$205.00
1 1/2"
$445.00
$445.00
$435.00
2"
$575.00
$575.00
2" Compound C2
$1,500.00
$1,557.00
$1,445.00
2" Turbo T2
$915.00
$853.00
$745.00
3" Compound C2
$1,700.00
$2,080.00
$1,925.00
3" Turbo T2
$1,200.00
$1,167.00
$1,063.00
4" Compound C2
$2,800.00
$3,226.00
$2,960.00
4" Turbo 72
$2,250.00
$2,313.00
$2,140.00
6" Compound C2
S4,900.00
Call for pricing
$5,300.00
6" Turbo T2
$3,900.00
Call for pricing
$3,350.00
All meters provided with connections or flanges.
• Water Department staff will approve / disapprove, or require
the application of turbo or compound meters
• All irrigation meters required to use T2 meter.
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City of Hutchinson 2.15(p)
2009 Bulk Water Purchase Fee Schedule*
es
Fee Amomst
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* Relates to policy 2.18
1 H t.0 tL
Policy 2.17
City of Hutchinson
2008 Water Turn -On Fee Schedule 115(q)
January 19, 2009
TO: Hutchinson City Council Members
FROM: Hutchinson Health Care Board of Directors
RE: City Appointed Member of Hutchinson Health Care Board
As outlined in the bylaws of Hutchinson Health Care, the HHC Board of Directors, through its
Governance Committee, is required to submit a summary of the process used and its recommendation
regarding the City- appointed member to the HHC Board. Attached for your review is the document
summarizing our careful deliberations and recommendation for the City Council to consider as you make
your decision. We are recommending Scott Schaefer to fill the City - appointed member vacancy.
As you know, HHC has just completed its first year, and we are still learning how to best implement the
bylaws that define the relationship between HHC and the City Of Hutchinson. Following the long
tradition of a strong board watching over the community's health care enterprise, it is imperative that
we continue to have the best Board possible to lead the organization and watch out for its best
interests. We remain committed to providing the best healthcare possible and look forward to
continuing a strong relationship with the City and the Community.
Thank you for your consideration. Representatives from HHC will provide further details and answer
any questions you may have at next week's Council meeting.
Attachments
1o6o)
Hutchinson Health Care
Board of Directors
2009 Member Nomination
I. Background and Nomination Process
Attachment I summarizes the current Board roster and terms, which shows that as of January,
2009 HHC has a City - appointed position that must be filled.
The Governance Committee began its deliberation last September to identify candidates for this
vacancy along with a Community vacancy. It reviewed the organization's strategic initiatives,
the current board members' skills and expertise, and identified the skills that would be needed
in the new members. Attachment II is a chart that outlines the skills and experience the
committee considered during its deliberations. The Committee also referred to the Duties,
Roles, and Responsibilities (Attachment III) to help determine the best candidates.
II. HHC Needs
The situation facing most industries and companies today is no different for HHC. The
unprecedented economic challenges, along with the specific demands placed on the health care
industry, make this a very challenging time that requires a governing board that is capable of
setting strategy and direction in an ever - increasing competitive environment. The Governance
Committee deemed it critical that the new members have two fundamental characteristics.
First, a familiarity with health care issues, so that they could be brought up to speed rapidly and
become contributing members almost immediately. Second, that they have experience in
govemance and setting strategy. Additionally, it was recognized that at least one of the
members (presumably the City- appointed member) must be familiar with Hutchinson and
surrounding communities. The Board members must be willing to carry out their fiduciary and
loyalty duties and responsibilities, ensuring that their actions and decision are in the best
interests of HHC.
111. Nominating Process and Recommendations
During the past fall, the Committee identified and met with several potential candidates, using
the above criteria as the focus of the interviews. The Committee concluded that those most
qualified were Michael Boo and Scott Schaefer and their nominations were forwarded to the
Board at its December meeting.
Michael Boo: Mr. Boo is a former Vice President of Business Development with Allina Health
System. He is an attorney and has served on several boards in the past. Mr. Boo is very familiar
with HHC, the Hutchinson Medical Center, and the competitors in the area. Currently, Mr. Boo
is a senior leader with the National Marrow Donor organization.
ID(a)-
Scott Schaefer: Mr. Schaefer is on the executive leadership team at Hutchinson Technology, Inc.
Over many years, Mr. Schaefer has led many strategic initiatives, including the early developing
stages of the company's BioMeasurement Division. He is well- versed in strategy development
and is very familiar with health care and the issues we will be facing. Mr. Schaefer and his family
have lived in Hutchinson for approximately 20 years and his wife is a teacher in the Hutchinson
school district.
After deliberating at its December 16' meeting, the Board concurred with the Governance
Committee and appointed Michael Boo as the community board member. Also, the Board
agreed with the Governance Committee's recommendation of Scott Schaefer as the City -
appointed member. With this appointment, the Board would have three long- standing citizens
of Hutchinson who, along with the other members, will ensure that HHC continues to meet the
community's health care needs.
As specified in the bylaws, this recommendation has been forwarded to the City Council for its
consideration and action.
)a(
ATTACHMENT I
Hutchinson Health Care
Board of Directors
2009
Officers:
Chair— Mike Mueller
Vice Chair —Sherry Ristau
Secretary — Bernie Knutson
Treasurer — Mike Cannon
President— Mary Ellen Wells
Current Members, Terms, Year in Term
(Members can serve up to 4 terms, each term is 3 years)
Member Term
Year in Term
Mike Mueller C
First
Third
She Ris at u A)
First
Third
Bernie Knutson C
_
First
Second
Mike Cannon A
First
Second
Michae Boo ( C
First
First
James Allen, MD
N/A
- yI
_
TBD (A)
First First _..
(C) = Community Director
(A) = City Appointed Director
b��
(J
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c(
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d
BOARD PROFILE WORKSHEET
Cotagrxies In Ctmont Board
Conside I f Rel MerMrets (200_
Ans of
Expertteal 1 I 2
Profeasbrrm
19kgis ouch es _
Semegk or Long -RarVe Planning - —
I Pvtak RaMtlmla -
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veer 36
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Oder _ your _.
Gangrwnlul
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CRY
This tool hats to idemify gaps and desired characteristics on your board at
Mis stage of your norprofit's Ige. Whether this tool Is reviewed by a single
mdivveual or at a nominW" committee meebog, mark the grid for each
chafacterieft that d fled preserdlY by one or more board members. After
that. you can more easily Identify gaps that you wish to be fled. Please riots
that each number represents this name o f a current board member. Each
letter repmeents the name of a prospective board member.
Categories To
Consider R ReWwar4
Current Board
Members (200. )
Prospects- Boer
Members, (200._ 20
Area of
Expsaaes/
Proeeetoosl
O rgan
Orgenlzelbrral end Financial
- Management
Special program tows of ow
norprdN (e g. eeucebon heash.
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-
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ATTACHMENT III
Hutchinson Health Care
Board of Directors
Duties, Roles, Responsibilities
"...the most fundamental concept of governance is a clear understanding of the roles and
responsibilities of trustees. More important than any strategy, any educational endeavor, any
corporate initiative, any bold statement, is the routine reaffirmation of these roles and
responsibilities. They are that important."
The Governance Institute
Fiduciary Duties of Care, Loyalty, and Obedience
a. Care: Knowledge of all reasonably available and pertinent information before taking action.
Act in good faith, with prudence, and in the best interests of the organization.
b. Loyalty: Candidly discharge duties to benefit the organization, not individual member
interests. Avoid competition with the organization and disclose any conflicts of interest.
c. Obedience: Ensure the organization's decisions and activities adhere to its mission.
II. Roles of the Board
a. Policy Formulation: Giving the organization direction through statements of intent that
guide and provide a framework for decision- making.
b. Decision Making: Making choices based on policy. Retaining authority or delegating.
c. Oversight: Monitoring decisions and actions to ensure compliance with policies and
intended results. Ensuring management and medical staff accountability to the Board.
III. Responsibilities of the Board
a. Financial: Establishing objectives and budgets to achieve mission and sustainability;
ensuring management performance; establishing and monitoring controls; ensuring prudent
investment of excess funds.
b. Quality of Care: Ensuring the organization has processes in place to increase the likelihood
of desired outcomes, decreases the likelihood of undesired outcomes, and that these
processes are consistent with current professional knowledge. This includes sound
credentialing processes and effective quality and regulatory programs.
c. Strategic Direction /Mission: Approving how the organization defines itself, both in the
present and the future, providing identity and direction. Ensuring that all constituents are
identified and that their needs are addressed.
d. Management Oversight: Recruiting, selecting, and if necessary discharging the CEO; Setting
the CEO expectations then assessing performance; Determining CEO compensation and
benefits; Maintaining a collegial yet subordinate relationship with the CEO.
e. Self- Assessment and Development: Ensuring members understand and meet their duties,
roles, and responsibilities, evaluate their performance (as a whole and individually), have
effective configuration and processes, and appropriate educational opportunities.
f. Advocacy: Reinforcing the organization's grounding in the community by understanding
and addressing needs; Participating in fund development and philanthropy efforts;
Understanding and acting on public policy issues on behalf of the organization.
1 DC9O
From: John Rodeberg, RiverSong Steering Committee
RE: Consideration of Support for the RiverSong Festival
Date: Tuesday, January 27, 2009
On July 13 -19, 2009 the first annual RiverSong Folk Music Festival (a celebration of grassroots music)
will he held in Hutchinson. As part of the 2009 RiverSong Festival, we are proposing great music,
storytelling, an Arts & Crafts show and a Food Fair. As part of the festival, we are requesting that the City
of Hutchinson become a partner in our efforts and consider supporting the Festival.
Members of the Steering Committee will be at the Council Meeting to give a short presentation, and
answer your questions. I have included a background of the event for your information. If you would
like more information, please visit our website at http : / /www.riversongfestivai.orgt, or contact Steering
Committee Chair, Megan Peterson, directly at 320 - 234 -0789 or megan@riversongfestival.org.
RiverSona's Purpose
RiverSong utilizes and highlights the abundant music, art, history, and natural assets of the Hutchinson
area and surrounding region to provide a distinct musical and artistic experience to community members
and visitors of all ages and demographics.
RiverSon¢'s Mission
RiverSong provides a high quality music and art festival experience in a natural and sustainable
community setting. The festival expands local art initiatives by showcasing local and regional musical
talent, offering educational artistic opportunities for all ages, and demonstrating the skill and knowledge
of a diverse group of talented artisans. RiverSong builds on the distinct musical heritage of the
Hutchinson area and leverages the wide array of strong community assets that are available:
RiverSone's History
The RiverSong group began as a feasibility exploration team in November 2006 which then developed
into a formal action committee, pulling in additional volunteers in October 2007. The event grew out of
the brainstorming sessions that were part of the Blandin Leadership program. We continue to work
through the support of several committees and many volunteers.
The RiverSong Festival would not be possible without the generous support of our festival sponsors and
donors. Thank you to all of our 2009 sponsors and donors for their generosity in supporting the art and
music community in Hutchinson, Minnesota!
The website and RiverSong's preliminary marketing materials were made possible in part by a grant from
the I.J. Bunch Foundation as well as a grant from the Southwest Minnesota Arts & Humanities Council
(SMAHC) with funds appropriated by the State Legislature and the McKnight Foundation. Staging and
ED]
To: City of Hutchinson - Honorable Mayor and City Council
stage signage for the 2009 RiverSong festival has been made possible in part by a grant from the
Hutchinson Community Foundation.
RiverSona's Schedule
The Festival will start on Monday night with sponsorship of Monday night's Music -in- the -Park event
downtown. On Tuesday and Wednesday, local businesses will be encouraged to host live music events at
their establishments. Then, on Thursday night we will be sponsoring "The Big Coffee House ", the
Hutchinson version of American Idol. "Songs By The River" is proposed to run from Friday, July 17 to
Sunday, July 19 in Masonic West River Park. On Sunday morning, a non - denominational music service
will be held in Masonic West River Park. The Steering Committee would like the City of Hutchinson to
consider partnering with us in that portion of the festival.
RiverSong's "Songs By The River" Event
We have been working extensively with City staff to look at the details of holding an event for three days
in West River Park. Dolf Moon, Joe Nagel, and Dan Hatten have all volunteered significant time after
hours to attend Site & Security Committee meetings. Kent Exner, Pat Ebert and John Olson have also
supported our efforts. Based on our Steering Committee meetings and review, as well as meetings with
the Site and Security Committee, a fairly detailed overview of the proposed event and location has been
developed:
We are proposing to utilize the entire Masonic West River Park for the last three days of the festival.
The site would include 2 stages, an Arts & Crafts and Food Vendor area, and camping/hospitality for
the vendors and artists. We are proposing to have the stages and vendors between Kouba Parkway
and the river, utilize the open space north of Kouba Parkway for parking, and the expanded
campground area for vendors and artists only. The event would end on Sunday, after a special non-
denominational worship service in the park. We are requesting that the City agree to set aside
Masonic West River Park for exclusive use for the RiverSong Festival for July 17 —19, 1009.
We are proposing to have a beer garden area, and have been working closely with the City's Police
Department to address required security. This is proposed to include use of the Mobile Command
Unit, a first aid tent with Red Cross certified staffing, secured storage of instruments, security for the
Arts & Crafts and Food Vendors, and wrist -bands for control of entry and access to beer. We will
continue to work closely with the Police Department to complete the plans for site security. We
understand that a license /permit with appropriate fees will be required.
We will be focusing on sustainability as a major and integrated theme. We will be partnering with
vendors that focus on recycling cans and bottles, work with the vendors to utilize compostable and/or
recyclable materials, and have discussed partnering with Creekside Soils to support our focused
efforts. We are also looking at utilizing alternative fuel and "people- powered" vehicles on -site, and
will be promoting walking or biking to the site by giving discounts to people who arrive without a
vehicle. We are requesting that the City work with the Steering Committee to look at potential
sponsorship and support services. We do understand that financial considerations may be limited
due to reduced state funding, but other types of support may be possible.
As we have noted in our advertising: Enjoy live music by artists from all over the Midwest at our scenic
river's edge location! You can not only experience fabulous music, you can check out talented
storytellers, enjoy great food and beverages, take in the work of area artisans, and relax in a natural
atmosphere.
We look forward to working with the City on the development of a world -class festival in Minnesota's
Hometown!
otb)
UNIVERSITY OF MINNESOTA
111111WO 2;9 0 16 I N
Proposal for U -Lead Services for the
Hutchinson City Council
TO: Steve Cook, Mayor
City of Hutchinson
111 Hassan St. SE
Hutchinson, MN 55350
Phone: 320 - 587 -5151
Fax: 320 - 234 -4240
scook cDhutchtel.net
FROM: Katie Rasmussen
University of MN Extension
1390 Hwy 15 S, Suite 201
Hutchinson, MN 55350 -3801
Phone: 320-234-0437
rasmu035CaD_umn.edu
RE: Proposal for U -Lead Services for the Hutchinson City Council
Description: Conduct a 7 hour retreat for the six members of the Hutchinson
City Council. To be effective as a council, members must reach agreements on
goals, make good decisions about how to achieve those goals, and help each
other accomplish their activities. But how can councils reach agreement when,
inevitably, they are made up of members who differ in personal characteristics
and experiences? What are tools and techniques that will help councils get the
outcomes they're looking for?
During this interactive retreat, participants will look at enhancing their team
performance through effective decision - making strategies, communication skills,
and their ability to manage conflict openly and constructively. Using the Thomas -
Kilmann Conflict Mode Instrument (TKI), members will identify their personal
style and preferences as well as the team's style when dealing with situations of
disagreement.
The retreat will focus on the following learning objectives:
• Create an effective and productive culture for the council's work in 2009
• Develop stronger working relationships
• Enhance the effectiveness of the team's performance when dealing with
conflict situations
• Provide specific tools and resources for decision - making, consensus
building and focused conversations
I0(4)
Dates Currently Available: February 11, 13, 21, or 28, 2009
Time: 9:00 AM — 4:00 PM
Location: TBD
Cost: Professional Fees (7 hours @ $125 /hr = $875.00)
(Includes all preparation time, consultation time to
develop leadership development session, and
face -to -face time with participants )
Materials: TKI Instruments (6 @ $20 ea = $120.00)
(Other miscellaneous materials will be provided
by Extension - flipcharts, markers, wall graphs,
handouts)
Mileage (if outside of Hutchinson)
Estimated Total $995.00
Thank you for the opportunity. Feel free to contact me with any questions or
concerns. - Katie
o C4)
CITY OF HUTCHINSON FINANCIAL REPORTS (DECEMBER 2008 AS OF 0112112009)
EXPENDITURES BY
DEPTARTMENT:
MAYOR & CITY COUNCIL
ADMINISTRATION
ELECTIONS
FINANCE DEPARTMENT
MOTOR VEHICLE
ASSESSING
LEGAL
PLANNING
INFORMATION SERVICES
POLICE DEPARTMENT
EMERGENCY MANAGEMENT
SAFETY COMMITTEE
FIRE DEPARTMENT
PROTECTIVE SERVICES
ENGINEERING
STREETS & ALLEYS
CITY HALL BUILDING
PARK/REC ADMINISTRATION
RECREATION
SENIOR CITIZEN CENTER
CIVIC ARENA
PARK DEPARTMENT
RECREATION BLDG & POLL
EVENT CENTER
EVERGREEN BUILDING
LIBRARY
CEMETERY
AIRPORT
UNALLOCATED GENERAL EXP
TOTAL EXPENDITURES
2007
2007
2008
2008
2008
2008
DECEMBER
MONTH OF
DECEMBER
MONTH OF
DECEMBER
ADOPTED
BALANCE
PERCENT
DESCRIPTION:
YTD
DECEMBER
YTD
BUDGET
REMAINING
USED
TAXES
3,506,774.58
1,783,452.78
3,684,323.08
3,993,000.00
308,676.92
92%
LICENSES
43,369.39
580.00
53,140.41
56,300.00
3,159.59
94%
PERMITS
312,591.17
7,309.46
233,219.96
336,180.00
102,960.04
69%
INTERGOVERNMENTAL REVENUE
3,130,321.21
972,796.23
2,625,594.13
2,604,741.00
(20,853.13)
101%
CHARGES FOR SERVICES
1,737,732.40
74,447.71
1,850,757.61
1,778,074.00
(72,683.61)
104%
FINES & FORFEITS
54,061.40
2,218.26
41,969.68
45,000.00
3,03032
93%
INTEREST ON INVESTMENTS
134,562.58
238.04
(46,482.50)
70,000.00
116,482.50
-66%
REIMBURSEMENTS
424,465.52
130,999.07
505,620.15
402,950.00
(102,670.15)
125%
TRANSFERS
1,661,539.19
485,788.00
1,870,603.62
1,911,573.00
40,969.38
98%
SURCHARGES
215.40
116.60
1,831.51
1,000.00
(831.51)
183%
FUND BALANCE
-
465,013.00
-
10,000.00
10,000.00
0%
TOTAL REVENUES
$ 11,025,632.84
$ 3,457,946.35
$ 10,820,577.65
$ 11,208,818.00
$ 388,240.35
97%
EXPENDITURES BY
DEPTARTMENT:
MAYOR & CITY COUNCIL
ADMINISTRATION
ELECTIONS
FINANCE DEPARTMENT
MOTOR VEHICLE
ASSESSING
LEGAL
PLANNING
INFORMATION SERVICES
POLICE DEPARTMENT
EMERGENCY MANAGEMENT
SAFETY COMMITTEE
FIRE DEPARTMENT
PROTECTIVE SERVICES
ENGINEERING
STREETS & ALLEYS
CITY HALL BUILDING
PARK/REC ADMINISTRATION
RECREATION
SENIOR CITIZEN CENTER
CIVIC ARENA
PARK DEPARTMENT
RECREATION BLDG & POLL
EVENT CENTER
EVERGREEN BUILDING
LIBRARY
CEMETERY
AIRPORT
UNALLOCATED GENERAL EXP
TOTAL EXPENDITURES
2007
2008
2008
2008
2008
DECEMBER
DECEMBER
MONTH OF
DECEMBER
ADOPTED
BALANCE
PERCENT
YTD
DECEMBER
YTD
BUDGET
REMAINING
USED
55,438.24
1,242.58
45,951.85
49,695.00
3,743.15
92%
349,316.73
27,644.55
356,112.40
357,781.00
1,668.60
100%
720.00
235.26
14,572.97
19,763.00
5,190.03
74%
566,469.26
41,454.43
570,320.10
619,645.00
49,324.90
92%
217,777.55
16,733.13
218,893.25
205,898.00
(12,995.25)
106%
51,885.00
-
54,910.00
54,900.00
(10.00)
100%
194,781.55
15,597.60
199,731.73
211,944.00
12,21217
94%
170,240.25
10,361.44
139,764.82
160,624.00
20,859.18
87%
254,410.88
19,634.51
275,868.51
280,187.00
4,318.49
98%
2,961,824.57
232,075.88
2,916,088.06
3,084,861.00
168,772.94
95%
25,210.22
6,721.46
20,638.43
19,000.00
(1,638.43)
109%
19,436.00
-
17,529.67
20,370.00
2,840.13
86%
449,501.68
21,699.10
425,104.13
465,013.00
39,908.87
91%
242,288.98
20,276.59
264,086.98
283,768.00
19,681.02
93%
481,344.77
34,526.63.
434,062.86
472,046.00
37,983.14
92%
1,542,087.78
128,326.99
1,560,419.67
1,495,563.00
(64,856.67)
104%
135,227.06
11,536.06
126,673.54
151,068.00
24,394.46
84%
201,283.86
15,534.61
208,259.17
214,162.00
5,902.83
97%
232,858.10
14,747.54
246,406.89
222,070.00
(24,336.89)
111%
82,058.19
3,020.14
71,635.93
70,351.00
(1,484.93)
102%
316,864.50
44,740.77
336,140.65
308,238.00
(27,902.65)
109%
864,178.35
61,047.08
860,204.52
879,818.00
19,613.48
98%
129,287.49
12,078.48
134,918.51
137,216.00
2,297.49
98%
235,602.83
21,037.91
253,598.64
243,354.00
(10,244.64)
104%
12,057.21
917.44
11,439.49
15,600.00
4,160.51
73%
169,035.26
3,202.32
179,267.25
187,598.00
8,330.75
96%
123,899.70
8,443.63
122,989.23
144,736.00
21,746.77
85%
119,836.63
8,504.30
104,380.62
99,349.00
(5,031.62)
105%
724,103.67
87,453.26
759,745.71
734,200.00
(25,545.71)
103%
$ 10,929,026.31
$ 868,793.89
$ 10,929,915.78
$ 11,208,818.00
$ 278,902.22
98%
2007
2008
2008
2008
2008 DECEMBER
EXPENDITURES BY
DECEMBER
MONTH OF
DECEMBER
ADOPTED
BALANCE PERCENT
FUNCTION OF GOVERNMENT:
YTD
DECEMBER
YTD
BUDGET
REMAINING USED
GENERAL GOVERNMENT
1,996,266.52
144,439.56
2,002,799.17
2,111,505.00
108,705.83 95%
PUBLIC SAFETY
3,698,261.45
280,773.03
3,643,447.47
3,873,012.00
229,564.53 94%
STREETS & ALLEYS
2,023,432.55
162,853.82
1,994,482.53
1,967,609.00
(26,873.53) 101%
PARKS & RECREATION
2,243,225.79
176,326.29
2,302,071.05
2,423,143.00
121,071.95 95%
MISCELLANEOUS
967,840.00
104,401.19
987,115.56
833,549.00
(153,566.56) 118%
$ 10,929,026.31
S 868,793.89
1 10,929,915.78
$ 11,208,818.00
$ 278,902.22 98%
CITY OF HUTCHINSON
INVESTMENT REPORT
December 31, 2008
$ 7,790,000.00
Date
Date
Interest
of
of
Institution
Description
Rate
Purchase Maturity
Amount
Smith Barney
FNMA
4.125%
6/312008
6/312013
300,000.00
Smith Barney
FHLB
4.750%
1/30/2008
1/30/2015
365,000.00
Smith Barney
FHLB
5.200%
10115/2008
10115/2009
300,000.00
Smith Barney
FHLM
4.000%
12/1112008
12/15/2015
500,000.00
Smith Barney
FHLM
5.000%
4/23/2008
4123/2018
300,000.00
Smith Barney
FFCB
3.875%
1212912008
12/29/2015
750,000.00
Edward Jones
FHLB
3.500%
3/26/2008
3126/2012
500,000.00
Wachovia
FHLM
5.250%
11126/2007
11126/2014
625,000.00
Wachovia
FHLM
4.250%
313/2008
313/2015
300,000.00
Wachovia
FHLM
5.000%
12/19/2007
12/19/2017
200,000.00
Wachovia
FHLM
4.000%
411612008
10/1612018
200,000.00
FNMA
4.500%
7/812008
718/2013
600,000.00
Wachovia
Wachovia
FNMA
4.000%
3/27/2008
3/2712015
400,000.00
Wachovia
FNMA
5.000%
12/1212007
12/1212017
300,000.00
First Minnesota
CD's
4.950%
10/31/2007
1/15/2009
500,000.00
First Minnesota
CD's
2.550%
12/1612008
6118/2009
500,000.00
CD's
3.050%
312412008
3/26/2009
750,000.00
MidCountry
MidCountry
CD's
3.250%
3/14/2008
3113/2009
400,000.00
$ 7,790,000.00
