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cp10-08-19HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, OCTOBER 8, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Maranatha House of Prayer
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 24, 2019
CONSENT AGENDA
77-
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Reappointment of Cheryl Dooley to Airport Commission to September 2024
(b) Consideration for Approval of Resolution No. 15102 — Resolution to Sell at Auction Surplus
Property (John Deere Mower)
(c) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS REQUESTS AND PETITIONS
e purpose oj this portion oj the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
CITY COUNCIL AGENDA October 8, 2019
9. PRESENTATION OF 2019 NATIONAL COMMUNITY SURVEY RESULTS
10. REVIEW OF RESIDENTIAL LEAF VACUUM SERVICE
UNFINISHED BUSINESS
11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-806 - ORDINANCE REVISING
CHAPTER I I I — PEDDLERS AND SOLICITORS
12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-807 — ORDINANCE REVISING
CHAPTER 123 — FOOD VENDORS
NEW BUSINESS
13. APPROVE/DENY RESOLUTION NO. 15101 — RESOLUTION AUTHORIZING ISSUANCE OF
$5,860,000 GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS, SERIES
2019A
14. APPROVE/DENY PURCHASE AGREEMENT FOR THE PROPERTY LOCATED AT 205
WASHINGTON AVENU EAST (ECONO FOODS BUILDING)
15. APPROVE/DENY MNDOT LOCAL ROADWAY IMPROVEMENT PROGRAM AND LOCAL
PROJECT PARTNERSHIP GRANT AGREEMENTS — SOUTH GRADE ROAD CORRIDOR
IMPROVEMENTS
16. APPROVE/DENY CITY ALLEY #40 IMPROVEMENTS (VFW LOCATION)
17. APPROVE/DENY SETTING SPECIAL MEETING WITH MCLEOD COUNTY BOARD OF
COMMISSIONERS ON OCTOBER 29, 2019, AT 3:30 P.M. AT MCLEOD COUNTY
FAIRGROUNDS
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Utilities Commission Minutes from August 28, 2019
(b) Liquor Hutch Quarterly Report
NIISCELLANEOUS
19. STAFF UPDATES
20. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, SEPTEMBER 24, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
and Mary Christensen. Member absent was Dave Sebesta. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Riverside Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the
City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15095 — Resolution Accepting $500 Donation from James & Arlene Martini for
Law Enforcement Memorial Park Fund
(b) Resolution No. 15099 — Resolution Accepting Donation from Goldeneye Solutions Inc. for
Water Treatment Reverse Osmosis Equipment
(c) Resolution No. 15100 — Resolution Accepting $2552.50 Cash Donation from Hutchinson Elks
Lodge for Landscaping Pavers at VMF Park and Bicycle Fix -it Station at Recreation Center
Council Member Cook asked what the specific equipment donation from Goldeneye Solutions
was. Kent Exner, City Engineer, explained that Goldeneye Solutions has provided the RO
membrane systems to the City over the years. Mr. Exner explained that Goldeneye Solutions is
going out of business, or the partners are retiring, and has some equipment it no longer has a
need for or are decommissioning.
Council Member Czmowski explained that the bicycle fix -it station has various tools available
where a bicyclist can fix their bicycle in case of an emergency and can keep on their way.
Motion by Czmowski, second by Cook, to approve Resolution Nos. 15095, 15099, 15100.
Motion carried unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Bobby Paulson, Hutchinson Lions Club, presented before the Council. Mr. Paulson explained that
the Lions Club would like to install new playground equipment at Lions West Park. The Lions Club
CITY COUNCIL MINUTES September 24, 2019
has raised $9000 to date to go towards the playground equipment. The total package with
installation and landscaping is approximately $17,000 and the Lions Club is asking if the City can
help to purchase the equipment and complete the project before the end of the year to take advantage
of a discount available. The Lions Club would pay the City back over a term to be established. Matt
Jaunich, City Administrator, explained that the Council can receive the request tonight on the project
and take formal action at a future meeting.
6. APPROVAL OF MINUTES
(a) Workshop of September 10, 2019
(b) Regular Meeting of September 10, 2019
Motion by Christensen, second by Cook, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Improvement Project Change Orders
1. Change Order No. 1 & 2 — Letting No. 1, Project No. 19-01 (5t' Avenue South
Reconstruction)
2. Change Order No. 2 — Letting No. 2, Project No. 19-02 (South Grade Road Corridor
Improvements)
3. Change Order No. 2 — Letting No. 5, Project No. 19-06 (Technology Drive/West Highland
Park Drive Construction)
(b) Consideration for Approval of Issuing Parade Permit to Hutchinson High School on October 4,
2019, for Homecoming Parade
(c) Consideration for Approval of Spooky Sprint Event on October 26, 2019
(d) Consideration for Approval of Resolution No. 15096 — Resolution Returning Donation to
Hutchinson Elks
(e) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Holstein-
Fresesian Breeder's Association on April 11, 2020, at McLeod County Fairgrounds
(f) Consideration for Approval of Resolution No. 15098 — Resolution to Sell at Auction Surplus
Property (2013 Chevrolet Caprice)
(g) Consideration for Approval of MnDNR Emerald Ash Borer Tree Planting Grant Opportunity
(h) Appointments to Public Arts Commission
- Jackie Fuchs to August 2022
- Patrick Hiltner to August 2022
- Kay Voigt to August 2021 (reappointment)
(i) Claims, Appropriations and Contract Payments — Register A
2
CITY COUNCIL MINUTES September 24, 2019
Item 7(g) was pulled for separate discussion.
Motion by Czmowski, second by Christensen, to approve Consent Agenda I with the exception
of Item 7(g). Motion carried unanimously.
Item 7(g). Council Member Cook noted that the narrative did not talk about the number/types of
trees being planted, but that 200 were noted elsewhere. John Olson, Public Works Manager,
commented that the 200 trees are those to be planted in the parks. It was explained that the grant
allows for work to be done over 2-3 years. The local match is noncommitted at this time until a
selection is made. This is a preapplication and if selected more formalities will come before the
Council.
Motion by Cook, second by Czmowski, to approve Item 7(g). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Christensen, with Forcier abstaining, to approve Consent
Agenda II. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(Thep urpose oj this portion oj the agenda is to provide the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
9. APPROVE/DENY ORDINANCE NO. 19-806 - ORDINANCE REVISING CHAPTER 111 —
PEDDLERS AND SOLICITORS
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that no changes
have been made to this ordinance since the last meeting. The only thing to note is that the language
contained in the exemption/exception section of this ordinance was copied and pasted into the food
vendor ordinance. Council Member Christensen questioned the fees established for the annual
license and the temporary license and tried to get clarification on the content contained within the
ordinance. Council Member Christensen wants the ordinance to be business -friendly. Council
Member Cook expressed that he feels the ordinance is business -friendly as it now allows for a
temporary operation along with a reduced fee, along with the exceptions and the event sponsor
option. Council Member Czmowski asked Matt Jaunich if he is aware of any cities having issues
with those that don't license food vendors. Council Member Christensen asked if the city
administrator would check with other cities to see how those cities are doing that don't require city
licenses for food vendors. Council Member Christensen noted that she is fine with moving forward
with the peddlers/solicitors/transient merchant ordinance, but she expressed that she has more
concerns with the food vendors. Council Member Cook stated he feels both ordinances are
connected.
Motion by Cook, second by Christensen, to table Ordinance No. 19-806 and 19-807. Mr. Jaunich
will reach out to cities both that do required food vendor licenses and those that do not to discuss
CITY COUNCIL MINUTES September 24, 2019
issues they have with either. Motion carried unanimously.
10. APPROVE/DENY ORDINANCE NO. 19-807 — ORDINANCE REVISING CHAPTER 123 —
FOOD VENDORS
See discussion and action under Item 9.
NEW BUSINESS
11. APPROVE/DENY RESOLUTION NO. 15092 — RESOLUTION SETTING HUTCHINSON
HOUSING & REDEVELOPMENT AUTHORITY 2020 PRELIMINARY TAX LEVY
Andy Reid, Finance Director, explained that the state levy limit is $192,993 which is the levy amount
the HRA board is requesting. The levy represents a 3.7% increase from the 2019 levy.
Motion by Cook, second by Czmowski, to approve Resolution No. 15092, setting the HRA preliminary
tax levy at $192,993. Motion carried unanimously.
12. APPROVE/DENY RESOLUTION NO. 15093 — RESOLUTION SETTING HUTCHINSON
ECONOMIC DEVELOPMENT AUTHORITY 2020 PRELIMINARY TAX LEVY
Andy Reid, Finance Director, explained that the state levy limit is $189,133 which is the levy amount
the EDA board is requesting. The levy represents a 3.7% increase from the 2019 levy.
Motion by Czmowski, second by Christensen, to approve Resolution No. 15093, setting the EDA
preliminary tax levy at $189,133. Motion carried unanimously.
13. APPROVE/DENY RESOLUTION NO. 15094 — RESOLUTION APPROVING THE GENERAL
FUND AND DEBT SERVICE FUND PRELIMINARY 2020 TAX LEVIES
Andy Reid, Finance Director, explained that the final levy cannot increase from the preliminary levy,
however it can be reduced. Mr. Reid explained there is a slight decrease in the general fund budget from
the workshop held two weeks ago. At the workshop held two weeks ago, the total tax levy was
projected to increase 3.3% consisting of a 4.8% general fund levy increase and no increase to the debt
levy. The general fund budget was balanced with the 4.8% levy increase. Since the workshop the City
has received the estimated 2020 tax capacity from the county, totaling $11,243,553. This represents a
3.1% increase over 2019, where at the workshop presentation it was estimated at a 4% increase. With a
3.1% levy increase, the median home could see a $47 increase in City taxes with about $19 of that
increase being attributed to the increase in home value. The preliminary budget includes a 2% shift in
the pay grid, a 5% estimated increase in workers compensation rates and a 7% increase in the health
premiums. There are no increases to other employee benefits. The debt levy remains flat since the City
is at the current target levy of $2.2 million per the debt management plan. The debt tax levy will remain
at $2.2 million until 2023 at which point moderate increases will be needed to reach the new target debt
levy of $2.6 million in 2032. Mr. Reid did note that there are factors that impact future debt levies,
which include construction costs, interest rates, new debt for the police station and new debt for heavy
equipment.
Motion by Czmowski, second by Forcier, to approve Resolution No. 15094, setting the preliminary tax
levy at $7,537,908. Motion carried unanimously.
14. APPROVE/DENY RESOLUTION NO. 15097 — RESOLUTION CALLING FOR A PUBLIC
HEARING ON A PROPOSAL FOR THE ISSUANCE OF SENIOR HOUSING FACILITY REVENUE
OBLIGATIONS TO FINANCE A SENIOR HOUSING PROJECT
Andy Reid, Finance Director, presented before the Council. Mr. Reid City and for the City's tax-exempt
.19
CITY COUNCIL MINUTES September 24, 2019
financing capability and what level of city fee should be charged, if any. Mr. Reid explained that typical
fees are in the range of 0.125% to 1.00% of the par value of bonds issued or a negotiated flat fee amount.
The fee is designed to reimburse the City for its incurred costs and staff time related to the project. Mr.
Reid is recommending a $12,000 fee which is what the City collected from Ecumen in 2006 related to
the Oaks and Pines financing. This flat fee covers the City's fees and staff time.
Merline Duering, Executive Director, Prince of Peace, presented before the Council. Ms. Duering
explained that the City was the conduit for tax-exempt financing when Prince of Peace opened
approximately 25 years ago. Ms. Duering explained that the expansion includes 11 new apartments
along with garages and other improvements.
Mr. Reid explained that the only impact this would have on the City is basically including a footnote in
its audit report that there is conduit financing being made available to the Prince of Peace.
Ben Beckman, Citizens Bank & Trust, presented before the Council. Mr. Beckman explained that this
project is basically like a loan/mortgage, however the City's part is needed so a tax-exempt interest rate
can be provided.
Motion by Czmowski, second by Christensen, to approve Resolution No. 15097. Motion carried
unanimously.
15. APPROVE/DENY SETTING TRUTH IN TAXATION HEARING FOR DECEMBER 5, 2019, AT
6:00 P.M.
Mr. Jaunich that the proposed date does not conflict with the county's or the school district's truth in
taxation hearing dates.
Motion by Christensen, second by Cook, to set Truth in Taxation Hearing for December 5, 2019, at
6:00 p.m. Motion carried unanimously.
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Hutchinson Public Library Board Minutes from July 22, 2019
b) City of Hutchinson Financial and Investment Reports for August 2019
�c) Hutchinson Housing & Redevelopment Authority Board Minutes from August 20, 2019
d) Tall Grass/Noxious Weed Monthly Report for September 2019
NHSCELLANEOUS
17. STAFF UPDATES
Kent Exner. — Mr. Exner spoke of the following: South Grade Road project is going very well and is
scheduled to be completed by November 1, 2019; Residential leaf vacuuming will begin October 15,
2019; Glencoe Transportation Study findings
Matt Jaunich — Mr. Jaunich noted that LMC Regional meetings are being held and Council Members
can let him know if they are interested in attending any; On October 8t' a House Capital Bonding Visit
is scheduled in Hutchinson as it relates to the Lakes/River Basin request; the City's marketing/branding
initiative has kicked off
18. COUNCIL/MAYOR UPDATE
5
CITY COUNCIL MINUTES September 24, 2019
Steve Cook — Council Member Cook asked for some clarifications on the trail on South Grade
Road. Kent Exner noted that the existing concrete sidewalk will be utilized and when Dale Street
is reconstructed a new true trail connection will be made. Council Member Cook also suggested
that perhaps it would be helpful to look at adding a trail segment on/near 2nd Avenue/Franklin
Street near Dairy Queen. Mr. Exner can address this. Council Member Cook also noted that a
resident had asked him if the City could look at installing a stop sign at Lewis Avenue and Larson
Street to reduce speed on Lewis Avenue.
Chad Czmowski — Council Member Czmowski commented that the 5d' Avenue project turned out
great. He also clarified that mosquito spraying is done for the year however the mosquitos have
been thick the last couple of weeks. In relation to the Lions donation for the Lions Park West
improvements, he asked if the Council would be interested in leveraging more dollars towards the
park so even a bigger project could be implemented. The Council was in favor of such so Mr.
Jaunich will speak with the Parks Dept. and Finance Dept. to see what options are available.
Gary Forcier — Mayor Forcier noted that Cheryl Dooley's term is up on the Airport Commission
and he intends to reappoint her at the next Council meeting. He also commented that the 5d'
Avenue project turned out great, as well as the southwest pond project on Linden Ave. Mayor
Forcier also announced that the senior center is holding a fundraiser on October 5d'.
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 7:00 p.m. Motion carried unanimously.
rel
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration approving disposal of surplus property (Resolution #15102)
Department: Parks
LICENSE SECTION
Meeting Date: 10/8/2019
Application Complete N/A
Contact: Randy Carter
Agenda Item Type:
Presenter: Randy Carter
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Parks Dept. department has surplus property no longer needed for municipal operations as described:
For sale at auction:
2012 John Deere WAM(wide area mower) vin #1TC1600TCCT100295
This equipment is no longer needed for municipal operations, The intent is to offer this equipment for sale through
Fahey Sales at an upcoming auction.
Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951).
BOARD ACTION REQUESTED:
Consideration to approve/reject disposal of surplus property, Resolution #15102.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15102
RESOLUTION APPROVING DISPOSAL OF
PARKS AND REC DEPARTMENT SURPLUS PROPERTY
WHEREAS, the Hutchinson Parks and Rec Department has equipment that is no longer needed for
municipal operations, AND
WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at
auction of surplus equipment, AND
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified
herein.
Items to be sold at auction through Fahey Sales.
1. 2012 John Deere WAM (wide area mower) vin# ITC1600TCCTIO0295
Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951).
Adopted by the City Council this 8th day of October, 2019
Gary Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/24/19 - 10/08/19
Check Date
Check
Vendor Name
Description
Amount
09/27/2019
EFT1047
EFTPS
PAYROLL 9/8 - 9/21/2019
64,007.90
09/27/2019
EFT1048
Child Support
PAYROLL 9/8 - 9/21/2019
149.54
09/27/2019
EFT1049
MN Dept of Revenue
PAYROLL 9/8 - 9/21/2019
13,076.80
09/27/2019
EFT1050
Provident Life Insurance
PAYROLL 9/8 - 9/21/2019
655.60
09/27/2019
EFT1051
PERA
PAYROLL 9/8 - 9/21/2019
52,504.75
09/27/2019
EFT1052
TASC-Flex
PAYROLL 9/8 - 9/21/2019
1,551.25
09/27/2019
EFT1053
TASC-H S A
PAYROLL 9/8 - 9/21/2019
12,899.81
09/27/2019
EFT1054
ICMA
PAYROLL 9/8 - 9/21/2019
2,460.00
09/27/2019
EFT1055
VOYA
PAYROLL 9/8 - 9/21/2019
530.00
09/27/2019
EFT1056
MNDCP
PAYROLL 9/8 - 9/21/2019
350.00
09/27/2019
207547
MNPEA
PAYROLL 9/8 - 9/21/2019
546.00
09/27/2019
207548
Unum Life Insurance
PAYROLL 9/8 - 9/21/2019
1,176.33
09/27/2019
207549
HART
PAYROLL 9/8 - 9/21/2019
585.47
09/26/2019
207550
BERTRAM ASPHALT COMPANY, INC.
PAVEMENT REPAIRS
72,491.91
10/08/2019
207551
48FORTY SOLUTIONS, LLC
PALLETS FOR CREEKSIDE
7,452.00
10/08/2019
207552
ACE HARDWARE
REPAIR & MAINT SUPPLIES - VARIOUS DEPTS
160.78
10/08/2019
207553
ALFERNESS, JASON
DJ DANCE - SENIOR CENTER
100.00
10/08/2019
207554
ALPHA WIRELESS
REPAIR KIT, ANALYZE BATTERY - POLICE RADIOS
1,160.56
10/08/2019
207555
ALTERNATIVE BUSINESS FURNITURE
CHAIR FOR HRA DESK
276.00
10/08/2019
207556
AMERICAN BOTTLING CO
SEPTEMBER COST OF GOODS - LIQUOR STORE
192.32
10/08/2019
207557
AMERIPRIDE SERVICES
CLEANING/JANITORIAL SUPPLIES - LIQUOR STORE
253.16
10/08/2019
207558
ARCTIC GLACIER USA INC.
SEPTEMBER COST OF GOODS - LIQUOR STORE
811.16
10/08/2019
207559
ARTISAN BEER COMPANY
SEPTEMBER COST OF GOODS - LIQUOR STORE
920.50
10/08/2019
207560
AUTO VALUE - GLENCOE
EQUIPMENT PARTS -VARIOUS DEPTS
2,776.39
10/08/2019
207561
B & C PLUMBING & HEATING INC
FALL SERVICE - LIBRARY, EVENT CTR & POLICE
3,205.28
10/08/2019
207562
BARGEN INC
CRACK REPAIR - SCHOOL RD SW (BRIDGE-HWY 7)
10,044.00
10/08/2019
207563
BECKER ARENA PRODUCTS
SHIELD SUPPORTS, RINK SHIELDS, VINYL
1,724.39
10/08/2019
207564
BECKER LOGISTICS LLC
CREEKSIDE FREIGHT TO FOSTERS
695.00
10/08/2019
207565
BELLBOY CORP
SEPTEMBER COST OF GOODS - LIQUOR STORE
462.19
10/08/2019
207566
BERGER HORTICULTURAL PRODUCTS LTD
BP FINE - 2% N 30 - CREEKSIDE INVENTORY
5,236.99
10/08/2019
207567
BERGER PLUMBING HEATING A/C, LLC
SHOWER VALVES, HANDLES, HEADS - WATERPARK
733.54
10/08/2019
207568
BERNICK'S
CONCESSION SUPPLIES - ROBERTS PARK
2,298.00
10/08/2019
207569
BERTRAM ASPHALT COMPANY, INC.
PAVEMENT REPAIRS
18,900.00
10/08/2019
207570
BLUE VALLEY SOD
PEAT DELIVERED FOR CREEKSIDE PRODUCTION
3,600.00
10/08/2019
207571
BOLTON & MENK INC.
8-UNITT-HANGAR CONST 7/13 - 8/9'19
4,909.77
10/08/2019
207572
BRAUN INTERTEC CORP
5TH AVE SE IMPS - THRU 9/13/19
5,254.00
10/08/2019
207573
BREAKTHRU BEVERAGE
SEPTEMBER COST OF GOODS - LIQUOR STORE
2,852.24
10/08/2019
207574
BW WELDING
WORK FOR WWTP EQUIPMENT
918.60
10/08/2019
207575
C & L DISTRIBUTING
SEPTEMBER COST OF GOODS - LIQUOR STORE
45,107.12
10/08/2019
207576
CANNON RIVER WINERY
SEPTEMBER COST OF GOODS - LIQUOR STORE
144.00
10/08/2019
207577
CARD SERVICES
CASH WISE SUPPLIES FOR SENIOR CENTER
40.93
10/08/2019
207578
CENTRAL HYDRAULICS
EQUIPMENT PARTS - VARIOUS DEPTS
97.03
10/08/2019
207579
CENTRAL MN FIREFIGHTER'S REG ASSOC
2019 MEMBERSHIP DUES
100.00
10/08/2019
207580
CHEMISOLV CORP
FERRIC CHLORIDE - WWTP
5,040.16
10/08/2019
207581
CINTAS CORPORATION
CLEANING SUPPLIES - VARIOUS DEPTS
166.97
10/08/2019
207582
CLARKE ENVIRONMENTAL MOSQUITO MANAG
AUGUSTSERVICES
11,090.00
10/08/2019
207583
COLDSPRING
ROSE NICHE FRONT- CEMETERY
257.00
10/08/2019
207584
CORE & MAIN LP
12 X 15 REP CLP - WATER METER PARTS
237.00
10/08/2019
207585
CREEKSIDE SOILS
BROWN MULCH - FOR STREETS DEPT
166.60
10/08/2019
207586
CROW RIVER AUTO & TRUCK REPAIR
VEHICLE REPAIRS - 2 SQUADS, 1 WTP TRUCK
2,165.07
10/08/2019
207588
CROW RIVER OFFICIALS ASSN
YOUTH SOCCER & TACKLE FOOTBALL OFFICIALS
2,640.00
10/08/2019
207589
CROW RIVER PRESS INC
SENIOR NEWSLETTER PRINTING
93.41
10/08/2019
207590
DELEGARD TOOL CO
SHOP TOOLS - STREETS & HATS
468.11
10/08/2019
207591
DLT SOLUTIONS, LLC
AUTOCAD ANNUAL RENEWAL - HUC BILLED
1,303.40
10/08/2019
207592
DONE RITE POWDER COATING LLC
POWDERCAOT, SANDBLASTING - FIRE
156.00
10/08/2019
207593
DUININCK INC
1_11319-01 PAY #4 - 5TH AVENUE PROJECT
269,459.46
10/08/2019
207594
E2 ELECTRICAL SERVICES INC
ELECTRICAL REPAIRS- LIQUOR, WWTP & SR DINING
1,257.93
10/08/2019
207595
ECOLAB PEST ELIMINATION
RODENT PROGRAM - CREEKSIDE
161.52
10/08/2019
207596
ENERGY SALES INC
SHOP HEATER FILTERS - HATS
392.67
10/08/2019
207597
EVOQUA WATER TECHNOLOGIES, LLC
SEAL-MANF, CLAMP KIT W/ BAND - WWTP
1,015.73
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/24/19 - 10/08/19
Check Date
Check
Vendor Name
Description
Amount
10/08/2019
207598
FARM -RITE EQUIPMENT
EQUIPMENT PARTS - PARKS & REFUSE
2,256.23
10/08/2019
207599
FASTENAL COMPANY
EQUIP PARTS & SUPPLIES - VARIOUS DEPTS
569.46
10/08/2019
207600
FENSKE'S STUMP REMOVAL
33 TREE REMOVALS - VARIOUS LOCATIONS
27,375.00
10/08/2019
207601
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE FOR CITY CENTER
76.00
10/08/2019
207602
GALLS LLC
POLICE UNIFORMS AND BOOTS
551.17
10/08/2019
207603
GARD SPECIALISTS
TURBO BLENDER GRINDING DISCS - HATS
65.29
10/08/2019
207604
GAVIN, JANSSEN & STABENOW, LTD
AUGUST LEGAL SERVICES
3,300.00
10/08/2019
207605
GOLDENEYE SOLUTIONS INC
1_91319-10 EST #1 FOR 8/13 - 9/19 - WTP MEMBRANES
320,796.00
10/08/2019
207606
GOODYEAR TIRE & RUBBER COMPANY
MARATHON TIRES - CREEKSIDE TRAILERS
2,124.24
10/08/2019
207607
GOPHER STATE FIRE EQUIPMENT CO.
ABC RE -CHARGE AND MATERIALS - REFUSE
39.89
10/08/2019
207608
GRAINGER
REPAIR & MAINT SUPPLIES - VARIOUS DEPTS
263.96
10/08/2019
207609
GREEN EARTH LAWN CARE INC
MOWING - 246 COLLEGE AVE, 436 PROSPECT ST
100.00
10/08/2019
207610
HACH COMPANY
DEIONIZED WATER - WTP
63.97
10/08/2019
207611
HAGER JEWELRY INC.
WOOD GRAIN PLAQUE & ENGRAVING - TELECKY
27.50
10/08/2019
207612
HANSEN GRAVEL INC.
GRANITE SAND FOR GATEWAY PARK PROJECT
75.00
10/08/2019
207613
HANSON & VASEK CONSTRUCTION
CONCRETE REPAIRS 2019
2,270.00
10/08/2019
207614
HERC-U-LIFT
SKYJACK INSPECTION & REPAIRS - CIVIC ARENA
586.48
10/08/2019
207615
HILLYARD / HUTCHINSON
3 GAL NORTH STAR - SENIOR DINING
93.45
10/08/2019
207616
HUTCHINSON FIRE DEPT RELIEF ASSN
FIRE RELIEF PENSION AID - STATE & CITY CONTRIB
148,662.50
10/08/2019
207617
HUTCHINSON J.O. VOLLEYBALL
REIMB OF FEES FOR YOUTH VB CAMP
1,705.00
10/08/2019
207618
HUTCHINSON UNITED SOCCER ASSN.
COACHING FEES - FALL YOUTH SOCCER
1,305.00
10/08/2019
207619
HUTCHINSON UTILITIES
2019 GIS SERVICES - BRANDON FITZPATRICK
54,930.50
10/08/2019
207620
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - STREETS
560.75
10/08/2019
207621
HUTCHINSON WHOLESALE #1552
SHOP SUPPLIES - PARKS
627.03
10/08/2019
207622
HUTCHINSON WHOLESALE #2520
SHOP SUPPLIES - FIRE
32.67
10/08/2019
207623
I.M.S. SHARPENING SERVICE
CATCH BASIN REPAIR
2,100.00
10/08/2019
207624
INDIAN ISLAND WINERY
SEPTEMBER COST OF GOODS - LIQUOR STORE
129.12
10/08/2019
207625
INGSTAD BROADCASTING
RADIO ADVERTISING FOR LIQUOR STORE
770.00
10/08/2019
207626
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERIES FOR HATS SHOP
183.38
10/08/2019
207627
INTERSTATE POWER COMPANIES INC
IMPORT SPROCKETS - REFUSE
138.71
10/08/2019
207628
JAY MALONE MOTORS
HANDLE, MOULDING, NAME PLATE - PARKS
149.72
10/08/2019
207629
JEFF MEEHAN SALES INC.
AUGUST SALES COMMISSIONS - CREEKSIDE
1,528.00
10/08/2019
207630
JEFFERSON FIRE & SAFETY INC
FIRE SERVICE VELCRO NAME PATCH PPE
73.71
10/08/2019
207631
JOE'S SPORT SHOP
YOUTH T-SHIRTS - 2019 FOOTBALL & SOCCER
2,124.00
10/08/2019
207632
JOHNSON BROTHERS LIQUOR CO.
SEPTEMBER COST OF GOODS - LIQUOR STORE
3,725.76
10/08/2019
207633
JUUL CONTRACTING CO
ELKS DR SE STREET DRAIN REPAIRS & OTHER
16,138.60
10/08/2019
207634
KAHL, DENNIS
CUTTING WEEDS & GRASS - 990 ECHO
125.00
10/08/2019
207635
KERI'S CLEANING & HANDYMAN SERVICES
9/16-9/30 FIRE, CITY CTR, LIBRARY, SR DINE & LIQ
3,344.00
10/08/2019
207636
KODRU-MOONEY
PLUG VALVE W/ GEAR & HW - WWTP
2,008.68
10/08/2019
207637
KWIKTRIP
CONCESSION SUPPLIES - WATERPARK
266.00
10/08/2019
207638
L & P SUPPLY CO
EQUIP REPAIRS & SUPPLIES - STREETS DEPT
328.55
10/08/2019
207639
L & S ELECTRIC, INC.
MOTOR - WWTP
703.20
10/08/2019
207640
LISA SANDERS
REFUND COMMUNITY EDUCATION FEE
25.00
10/08/2019
207641
LOCATORS & SUPPLIES
RAIN PAINTS & JACKETS - PUBLIC WORKS
242.97
10/08/2019
207642
LOCHER BROTHERS INC
SEPTEMBER COST OF GOODS - LIQUOR STORE
35,559.45
10/08/2019
207643
LOGIS
NETWORK SERVICES THRU 8/24/19
6,967.25
10/08/2019
207644
MADDEN GALANTER HANSEN LLP
LABOR RELATIONS SERVICES THRU 8/31/19 - POLICE
1,051.26
10/08/2019
207645
MARCO TECHNOLOGIES, LLC
AUGUST COPIER RENTAL - VARIOUS CITY DEPTS
716.25
10/08/2019
207646
MARSHALL CONCRETE PRODUCTS
KAMRATH STATUE: COBBLE, PAVE EDGING
1,313.81
10/08/2019
207647
MCLEOD COUNTY ABSTRACT & TITLE
TRACT WITH OPEN ENCUMBRANCES
140.00
10/08/2019
207648
MCLEOD COUNTY AUDITOR -TREASURER
2ND HALF PROPERTY TAXES - ENTERPRISE CENTER
10,449.00
10/08/2019
207649
MEIER, CINDY
UB refund for account: 3-275-7120-1-01
54.59
10/08/2019
207650
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES -VARIOUS DEPTS
1,718.95
10/08/2019
207651
MID-AMERICAN RESEARCH CHEMICAL
RELEASE AGENT, DEGREASER, GREASE, ANTI -SEIZE
1,292.00
10/08/2019
207652
MINI BIFF
8/22 - 9/18 SHOOTING RANGE
78.54
10/08/2019
207653
MINNESOTA RURAL WATER ASSN
J KENT & T GRATKE - OPERATOR EXPO
250.00
10/08/2019
207654
MINNESOTA RURAL WATER ASSN
CITY ASSOCIATE MEMBERSHIP JUNE 2019 - 2020
250.00
10/08/2019
207655
MINNESOTA VALLEY TESTING LAB
WWTP SAMPLE TESTING
778.80
10/08/2019
207656
MUELLER, GREG
PILLAR PANEL MTG 8/28/19 - REIMB TIME/MILES
716.76
10/08/2019
1207657
1 NERO ENGINEERING LLC
ISHADY RIDGE & DELAWARE LS, DITCH AERATION
1 10,611.20
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/24/19 - 10/08/19
Check Date
Check
Vendor Name
Description
Amount
10/08/2019
207658
NORTH AMERICAN SAFETY INC
GLOVES - WWTP
216.45
10/08/2019
207659
NORTH CENTRAL LABORATORIES
DESICCANT, CUPS- WWTP LAB SUPPLIES
150.90
10/08/2019
207660
NORTHERN BUSINESS PRODUCTS
CUPS, TISSUES - CREEKSIDE & LIQUOR STORE
105.78
10/08/2019
207661
NORTHERN GREEN EXPO
2020 BOOTH - FINAL PYMT- CREEKSIDE
294.10
10/08/2019
207662
NORTHERN STATES SUPPLY INC
EQUIPMENT PARTS- HATS
834.66
10/08/2019
207663
NUSS TRUCK & EQUIPMENT
SPRINGS FOR CREEKSIDE SEMI
145.72
10/08/2019
207664
NUVERA
SEPT PHONE SERVICES
5,579.17
10/08/2019
207665
OFFICE DEPOT
MOVING TAPE - STREETS / PLATES - HATS
99.57
10/08/2019
207666
OFFICE OF MN IT SERVICES
AUGUST SERVICES
175.24
10/08/2019
207667
OVERHEAD HOIST & CRANE SPECIALISTS
2019 INSPECTIONS - HOIST & TROLLEYS, PARTS
1,615.00
10/08/2019
207668
PAUSTIS WINE COMPANY
SEPTEMBER COST OF GOODS - LIQUOR STORE
821.00
10/08/2019
207669
PELLINEN LAND SURVEYING
SET MISSING PROPERTY CORNERS - 5TH AVE
370.00
10/08/2019
207670
PENMAC STAFFING SERVICES, INC.
CREEKSIDE TEMP STAFFING 9/15 - 9/28/19
6,495.94
10/08/2019
207671
PHILLIPS WINE & SPIRITS
SEPTEMBER COST OF GOODS - LIQUOR STORE
11,025.92
10/08/2019
207672
PIONEER MANUFACTURING CO
MARKING PAINT- PARKS
2,281.50
10/08/2019
207673
POSTMASTER
POSTAGE FOR UTILITY BILLS
1,500.00
10/08/2019
207674
PTM DOCUMENT SYSTEMS
1099 FORMS FOR 2019 YEAR-END - FINANCE
69.54
10/08/2019
207675
PURSE-A-NALITIES
SIGN & AWNING GRANT - EDA
1,000.00
10/08/2019
207676
QUADE ELECTRIC
CODE BOOK & BREAKERS - REC BUILDING
246.70
10/08/2019
207677
QUILL CORP
CLEANING SUPPLIES - VARIOUS DEPTS
513.67
10/08/2019
207678
R&R EXCAVATING & RELIAFUNDS ESCROW
1_21319-02 PAY#2 - SOUTH GRADE ROAD PROJECT
1,121,353.12
10/08/2019
207679
RADWELL INTERNATIONAL, INC.
REPAIR PARTS FOR CREEKSIDE BAGGING LINE
995.71
10/08/2019
207680
RAMY TURF PRODUCTS
TUFF TURF MIX -CEMETERY
640.00
10/08/2019
207681
RAPIDS PROCESS EQUIPMENT INC
INSPECT & REPAIR - WWTP ROOTS BLOWER
240.01
10/08/2019
207682
RBSCOTT EQUIPMENT
REPAIR PARTS FOR CREEKSIDE COMPOST SCREENER
1,871.46
10/08/2019
207683
RECREONICS
DPD POWDER- WATERPARK CHEMICALS
43.82
10/08/2019
207684
RED BULL DISTRIBUTION COMPANY, INC.
SEPTEMBER COST OF GOODS - LIQUOR STORE
216.00
10/08/2019
207685
REINER ENTERPRISES INC
8/23 - 9/4 HAULING FOR CREEKSIDE
959.68
10/08/2019
207686
REVIER WELDING
REPAIRS FOR STREETS & CREEKSIDE BAGGING LINE
541.80
10/08/2019
207687
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - VARIOUS DEPTS
440.40
10/08/2019
207688
SAM'S TIRE SERVICE
#412: NEW TIRES & LABOR - CEMETERY BOBCAT
450.00
10/08/2019
207689
SCHMELING, KAREN
UB refund for account: 1-685-0400-2-03
4.70
10/08/2019
207690
SHI INTERNATIONAL CORP
EP SMALL BUS EDITION & WINDOWS RENEWALS
5,147.00
10/08/2019
207691
SHORT-ELLIOT-HENDRICKSON, INC
7-MONTANA HAWK SYSTEM - THRU 8/31/19
5,406.00
10/08/2019
207692
SOIL CONTROL LAB
CREEKSIDE COMPOST TESTING SERVICES
1,047.00
10/08/2019
207693
SORENSEN APPRAISALS INC
EDA APPRAISALS - HOMES BY OLD MEDICAL BLDG
2,000.00
10/08/2019
207694
SOUTHERN WINE & SPIRITS OF MN
SEPTEMBER COST OF GOODS - LIQUOR STORE
5,284.14
10/08/2019
207695
SPRING LAKE ENGINEERING
SCADASUPPORTSERVICES -WWTP
9,487.19
10/08/2019
207696
SRF CONSULTING GROUP
SOUTH GRADE ROAD: SERVICES THRU 8/31/19
22,509.98
10/08/2019
207697
STANDARD PRINTING-N-MAILING
SEPT UTILITY BILLS & CITY MAILING SERVICES
1,709.75
10/08/2019
207698
STAPLES ADVANTAGE
OFFICE SUPPLIES - CITY CENTER & CREEKSIDE
287.43
10/08/2019
207699
STAR TRIBUNE
10/6/19 - 1/5/20 SUBSCRIPTION - POLICE
126.36
10/08/2019
207700
STREICH TRUCKING
CREEKSIDE FREIGHT TO VARIOUS LOCATIONS
8,170.00
10/08/2019
207701
SYSCO WESTERN MN
CONCESSION SUPPLIES - WATERPARK & RECREATION
1,374.42
10/08/2019
207702
TASC
November 2019 Flex Adm. Fees
96.90
10/08/2019
207703
TAYLOR, VERLA
UB refund for account: 2-860-3420-2-01
16.30
10/08/2019
207704
THOMSON REUTERS-WEST
AUGUST WEST INFO CHARGES - LEGAL
961.35
10/08/2019
207705
TITAN MACHINERY
REPAIR OF STREETS LOADER & CREEKSIDE SCREENER
7,312.90
10/08/2019
207706
TRUGREEN AND ACTION PEST CONTROL
FALL HERBICIDE, FERTILIZER & GRUB - CEMETERY
4,178.55
10/08/2019
207707
TWO-WAY COMMUNICATIONS INC
REMOVAL/INSTALL RADIO IN NEW TRUCK #100
204.90
10/08/2019
207708
UNITED FARMERS COOP
FUEL - HATS FUEL SYSTEM
35,182.87
10/08/2019
207709
URBAN HAIR STUDIO
SIGN & AWNING GRANT - EDA
6,000.00
10/08/2019
207710
USA SAFETY SUPPLY CORPORATION
RECHARGEABLE BATTERY PACK - WWTP
111.60
10/08/2019
207711
VERIZON CONNECT NWF, INC.
AUGUST SERVICES - STREETS
94.75
10/08/2019
207712
VESSCO INC
PUMPHEAD -WTP
290.82
10/08/2019
207713
VIKING BEER
SEPTEMBER COST OF GOODS - LIQUOR STORE
14,750.15
10/08/2019
207714
VIKING COCA COLA
SEPTEMBER COST OF GOODS - LIQUOR STORE
441.15
10/08/2019
207715
VINOCOPIA INC
SEPTEMBER COST OF GOODS - LIQUOR STORE
748.15
10/08/2019
207716
WARD LAW OFFICE
SIGN & AWNING GRANT - EDA
1,000.00
10/08/2019
207717
WASTE MANAGEMENT OF WI -MN
9/1- 9/15 RESIDENTIAL REFUSE DISPOSAL
4,630.56
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/24/19 - 10/08/19
Check Date
Check
Vendor Name
Description
Amount
10/08/2019
207718
WEST CENTRAL SHREDDING
SHREDDING AT CITY CENTER & POLICE
50.00
10/08/2019
207719
WILSON'S NURSERY INC
TREES
1,186.00
10/08/2019
207720
WINE COMPANY, THE
SEPTEMBER COST OF GOODS - LIQUOR STORE
4,008.95
10/08/2019
207721
WM MUELLER & SONS
FINE MIX - STREET REPAIR MATERIALS
1,800.90
10/08/2019
207722
WM MUELLER & SONS
1-51319-06 PAY #3 - TECHNOLOGY DRIVE 100%
111,971.17
10/08/2019
1207723
IZEP SALES AND SERVICE
ZEP PRESERVE, ORANGE RESPONSE, CHERRY BO
1,186.91
10/08/2019
1207724
1 MOORE, ERIC
REIMB: OPERATOR EXPO
125.00
Total - Check Disbursements:
$ 2,734,188.40
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/24/19 - 10/08/19
Check Date
Check
Vendor Name
Description
Amount
10/08/2019
207587
CROW RIVER GLASS INC.
DOORLITE KIT W/ SAFETY GLASS - HATS & FIRE
620.00
Total - Check Disbursements:
$ 620.00
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Presentation of the 2019 National Community Survey Results
Department: Administration
LICENSE SECTION
Meeting Date: 10/8/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Communications, Requests
Time Requested (Minutes): 20
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
This past summer the City conducted its 4th National Community Survey. Previous years were 2007, 2011 and 2015.
Attached are 3 reports that summarize the results of the survey. The "Community Livability Report" is the main
document that shares the results of the opinions & perceptions of the community. I'll
be giving a summary report on
the results at the meeting on Tuesday.
BOARD ACTION REQUESTED:
No Action Requested - Presentation
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson, MN
Community Livability Report
2019
NRC
National Research Center Inc:
2955 Valmont Road Suite 300
Boulder, Colorado 80301
n-r-c.com 9 303-444-7863
1CMA
Leaders at the Core of Better Communities
777 North Capitol Street NE Suite 500
Washington, DC 20002
icma.org 9 800-745-8780
Contents
About..............................................................................................1
Quality of Life in Hutchinson.............................................................2
Community Characteristics...............................................................3
Governance..................................................................................... 5
Participation....................................................................................7
SpecialTopics..................................................................................9
Conclusions...................................................................................12
Charter Members The National Community Survey-
AAN& © 2001-2019 National Research Center, Inc.
TMnsearencv The NCSTM is presented by NRC in collaboration with ICMA.
Initiative NRC is a charter member of the AAPOR Transparency Initiative, providing
AMERICAN ASSOCIATION FOR
PUBLIC OPINION RESEARCH clear disclosure of our sound and ethical survey research practices.
About
The National Community SurveyTM (The NCSTM) report is about the "livability" of Hutchinson. The phrase "livable
community' is used here to evoke a place that is not simply habitable, but that is desirable. It is not only where
people do live, but where they want to live.
Great communities are partnerships of the
government, private sector, community -based
organizations and residents, all geographically
connected. The NCS captures residents' opinions
within the three pillars of a community
(Community Characteristics, Governance and
Participation) across eight central facets of
community (Safety, Mobility, Natural
Environment, Built Environment, Economy,
Recreation and Wellness, Education and
Enrichment and Community Engagement).
The Community Livability Report provides the
opinions of a representative sample of 540
residents of the City of Hutchinson. The margin of
error around any reported percentage is 4% for all
respondents. The full description of methods used
to garner these opinions can be found in the
Technical Appendices provided under separate
cover.
Quality of Life in
Hutchinson Overall Quality of Life
Excellent
Most residents (84%) rated the quality of life in Hutchinson as excellent 26%
or good. This rating was similar to the national benchmark (see
Appendix B of the Technical Appendices provided under separate Poor
cover). Z%
Shown below are the eight facets of community. The color of each Fair14% \- Good
community facet summarizes how residents rated it across the three 58%
sections of the survey that represent the pillars of a community —
Community Characteristics, Governance and Participation. When most
ratings across the three pillars were higher than the benchmark, the color for that facet is the darkest shade; when
most ratings were lower than the benchmark, the color is the lightest shade. A mix of ratings (higher and lower
than the benchmark) results in a color between the extremes.
In addition to a summary of ratings, the image below includes one or more stars to indicate which community
facets were the most important focus areas for the community. As in 2015, residents identified Safety and
Economy as priorities for the Hutchinson community in the coming two years. Ratings for all eight facets of
community livability were positive and similar to other communities across the nation. This overview of the key
aspects of community quality provides a quick summary of where residents see exceptionally strong performance
and where performance offers the greatest opportunity for improvement. Linking quality to importance offers
community members and leaders a view into the characteristics of the community that matter most and that seem
to be working best.
Details that support these findings are contained in the remainder of this Livability Report, starting with the
ratings for Community Characteristics, Governance and Participation and ending with results for Hutchinson's
unique questions.
Legend
Higher than national benchmark
Similar to national benchmark
Lower than national benchmark
Most important
2
Community Characteristics
What makes a community /ivab/e, attractive and a place where people want to be?
Overall quality of community life represents the natural ambience, services and amenities that make for an
attractive community. How residents rate their overall quality of life is an indicator of the overall health of a
community. In the case of Hutchinson, go% rated the city as an excellent or good place to live. Respondents'
ratings of Hutchinson as a place to live were similar to ratings in other communities across the nation.
In addition to rating the city as a place to live, respondents rated several aspects of community quality. About 9 in
10 residents favorably rated the overall appearance of Hutchinson, while 8 in 10 residents gave high marks to their
neighborhood as a place to live and the city as a place to raise children. At least two-thirds of residents positively
reviewed the overall image or reputation of Hutchinson and the city as a place to retire and these ratings increased
in 2019 (see the Trends over Time report provided under separate cover for more details). These ratings were on
par with national averages.
Delving deeper into Community Characteristics, survey respondents rated over 40 features of the community
within the eight facets of Community Livability. Overall, at least 6 in 10 respondents positively scored a majority
of the aspects of Community Characteristics; ratings tended to be similar to the national benchmarks.
As a highlight within Community Characteristics, assessments of availability of paths and walking trails and ease
of travel by bicycle and by walking were especially strong and higher than the national average, with at least three-
quarters of residents giving high marks. Respondents' ratings for many aspects improved from 2015 to 2019, with
most increases concentrated within Economy, Education and
Enrichment and Community Engagement. Areas with the
Place to Live highest increases (more than 10 percentage points) included
Excellent public parking, new development in Hutchinson, public
33% places, overall economic health, availability of affordable
quality food, K-12 education and the openness and
Poor acceptance of the community toward people of diverse
backgrounds.
or
Fair, Residents' ratings for shopping opportunities were lower
9% than those observed in other communities and declined in
Good 2019.
56%
Percent rating positively (e.g., excellent/good) Comparison to national benchmark
■ Higher ■ Similar ■ Lower
Overall image Neighborhood Place to raise children Place to retire Overall appearance
The National Community SurveyTM
Figure 1: Aspects of Community Characteristics
Percent rating positively SAFETY
(e,9, exceiient/good, Overall feeling of safety
very/somewhat safe) Safe in neighborhood
Safe downtown/commercial area
MOBILITY
Comparison to national Overall ease of travel
benchmark Paths and walking trails
Ease of walking
■Higher Travel by bicycle
Travel by public transportation
■Similar Travel by car
Lower Public parking
Traffic flow
NATURAL ENVIRONMENT
Overall natural environment
Cleanliness
Air quality
BUILT ENVIRONMENT
Overall built environment
New development in Hutchinson
Affordable quality housing
Housing options
Public places
ECONOMY
Overall economic health
Vibrant downtown/commercial area
Business and services
Cost of I ivi ng
Shopping opportunities
Employment opportunities
Place to visit
Place to work
RECREATION AND WELLNESS
Health and wellness
Mental health care
Preventive health services
Health care
Food
Recreational opportunities
Fitness opportunities
EDUCATION AND ENRICHMENT
Education and enrichment opportunities
Religious or spiritual events and activities
Cultural/arts/music activities
Adult education
K-12 education
Child care/preschool
COMMUNITY ENGAGEMENT
Social events and activities
Neighborliness
Openness and acceptance
Opportunities to participate in community matters
Opportunities to volunteer
4
Governance
How well does the government of Hutchinson meet the needs and expectations of its
residents?
The overall quality of the services provided by Hutchinson as well as the manner in which these services are
provided is a key component of how residents rate their quality of life. About three-quarters of residents gave
favorable evaluations to the overall quality of services provided by the City, while 4 in io were pleased with the
services provided by the Federal Government. Both of these evaluations were similar to those observed elsewhere
and improved from 2015 to 2019.
Survey respondents also rated various aspects of Hutchinson's leadership and governance. About three-quarters
of respondents gave excellent or good ratings to the overall customer service provided by the City. Roughly 6 in to
residents gave positive reviews to all other aspects of government performance. These ratings were similar to
those given in other communities and all were scored higher in 2019 compared to 2015.
Respondents evaluated over 30 individual services and amenities available in Hutchinson. Broadly, at least 6 in io
respondents reviewed most government services positively and ratings tended to be similar to those observed in
other benchmark communities. The highest -rated services included police, fire, ambulance/EMS, yard waste pick-
up, sewer services, power utility and City parks, with about 9 in io residents assigning positive scores and each
being on par with averages nationwide. Evaluations of street lighting were strong and higher than the national
benchmark, with about 8 in io community members giving favorable reviews. Over half of the services provided
by Hutchinson received improved scores from survey participants in
Overall Quality of City Services 2019, with recreation centers or facilities showing the greatest gains
(17%) in ratings between survey administrations.
Excellent Respondents were less pleased with assessments of street repair (26%
180/0 excellent or good), which was lower than the national benchmark.
ift Ratings for street repair declined from 2015 to 2019.
Poor
2% Good
60%
Fair
20%
Percent rating positively (e.g., excellent/good) Comparison to national benchmark
■ Higher Similar Lower
Value of Overall Welcoming Confidence Acting in the Being honest Treating all Customer Services
services for direction resident in City best interest residents service provided by
taxes paid involvement government of fairly the Federal
Hutchinson Government
The National Community SurveyTM
Figure 2: Aspects of Governance
Percent rating positively
SAFETY
(e.g., excellent/good)
Police
Fire
Ambulance/EMS
Comparison to national
Crime prevention
benchmark
Fire prevention
■ Higher
Animal control
Emergency preparedness
Similar
MOBILITY
Traffic enforcement
Lower
Street repair
Street cleaning
Street lighting
Snow removal
Sidewalk maintenance
Traffic signal timing
Bus or transit services
NATURAL ENVIRONMENT
Garbage collection
Recycling
Yard waste pick-up
Drinking water
Natural areas preservation
Open space
BUILT ENVIRONMENT
Storm drainage
Sewer services
Power utility
Utility billing
Land use, planning and zoning
Code enforcement
Cable television
ECONOMY
Economic development
RECREATION AND WELLNESS
City parks
Recreation programs
Recreation centers
Health services
EDUCATION AND ENRICHMENT
Public libraries
Special events
COMMUNITY ENGAGEMENT
Public information
0
Participation
Are the residents of Hutchinson connected to the community and each other?
An engaged community harnesses its most valuable resource, its residents. The connections and trust among
residents, government, businesses and other organizations help to create a sense of community, a shared sense of
membership, belonging and history. Similar to other communities in the U.S., about 6 in io respondents gave
excellent or good scores to the sense of community in Hutchinson.
More than 8 in 10 survey respondents indicated they would recommend living in Hutchinson to someone who
asked and planned to remain in the community for the next five years. About 4 in io residents reported they had
contacted Hutchinson employees. These ratings were similar to those reported across the nation.
The survey included over 3o activities and behaviors for which respondents indicated how often they participated
in or performed each, if at all. Levels of Participation varied widely across the different facets, making the
benchmark comparisons, as well as comparisons to Hutchinson over time, useful for interpreting the results.
About 9 in io respondents had recycled at home, purchased goods or services in the city, or talked to or visited
with a neighbor.
Residents' reported rates of working in the city and participating in religious or spiritual activities were higher in
Hutchinson than in other comparison communities nationwide. In 2019, residents were more likely to have made
efforts to make their home more energy efficient, used Hutchinson
Sense of Community recreation centers or to believe the local economy would have a positive
impact on their income.
Excellent
19%
Poor
9%
Fair-/
31%
Good Compared to municipalities across the country, fewer Hutchinson
42% residents reported stocking supplies in preparation for an emergency,
using public transportation instead of driving or campaigning for an
issue, cause or candidate. In 2019, fewer residents read or watched local
news than in 2015.
Percent rating positively Comparison to national
(e.g., very/somewhat likely, benchmark
yes)
■ Higher Similar Lower
87% 88%
!!4%
Recommend Remain in Contacted
Hutchinson Hutchinson Hutchinson
employees
7
The National Community SurveyTM
Figure 3: Aspects of Participation
Percent rating positively SAFETY
(e.g., yes, more than Stocked supplies for an emergency
once a month,
always/sometimes) Did NOT report a crime
Was NOT the victim of a crime
Comparison to national MOBILITY
benchmark
Used public transportation instead of driving
■ Higher Carpooled instead of driving alone
Similar Walked or biked instead of driving
NATURAL ENVIRONMENT
Lower
Conserved water
Made home more energy efficient
Recycled at home
BUILT ENVIRONMENT
Did NOT observe a code violation
NOT under housing cost stress
ECONOMY
Purchased goods or services in Hutchinson
Economy will have positive impact on income
Work in Hutchinson
RECREATION AND WELLNESS
Used Hutchinson recreation centers
Visited a City park
Ate 5 portions of fruits and vegetables
Participated in moderate or vigorous physical activity
In very good to excellent health
EDUCATION AND ENRICHMENT
Used Hutchinson public libraries
Participated in religious or spiritual activities
Attended a City -sponsored event
COMMUNITY ENGAGEMENT
Campaigned for an issue, cause or candidate
Contacted Hutchinson elected officials
Volunteered
Participated in a club
Talked to or visited with neighbors
Done a favor for a neighbor
Attended a local public meeting
Watched a local public meeting
Read or watched local news
Voted in local elections
0
Special Topics
The City of Hutchinson included three questions of special interest on The NCS, with topics related to recreational
facilities and City streets.
Residents indicated whether they supported or opposed a renewal of the 1/2 cent sales tax to make improvements
and upgrades to City recreational facilities. About three-quarters or residents strongly or somewhat supported the
renewal, while only 1 in io strongly opposed it.
Figure 4: Support to Fund Improvements to City Recreational Facilities
The City's %2 cent sales tax currently helps pay debt requirements for the water and wastewater plants and
generates about $1.3 million a year in revenue. It is set to expire in 2026 when the debt is paid off. How much
would you support or oppose a voter approved renewal of the %2 cent sales tax after it expires to make
improvements and upgrades to city -owned recreational facilities (Rec Center, Burich Arena, athletic fields, etc.)?
Strongly
support
45%
Stron
Somewhat
support
30%
iat
oppose oppose
14% 11%
The National Community SurveyTM
Community members rated the importance of funding street repair and maintenance in Hutchinson. About 8 in
io residents reported it was essential or very important to put additional funding toward street repair and
maintenance, while 2 in io felt it was somewhat important. Only 1% of residents indicated it was not at all
important.
Figure 5: Importance of Funding Street Repair and Maintenance
On the Ci" prior surveys, ratings of street repair have consistently been lower when compared to other
communities across the nation. How important, if at all, do you think it is that the City put additional funding
toward street repair and maintenance?
Not i
impo
1c
Fsgential
important
19%
Very
important
48%
10
The National Community SurveyTM
Respondents reported whether they supported or opposed a property tax increase to fund fixing, repairing and
upgrading city streets. About three quarters of residents strongly or somewhat supported a $250,000 tax increase,
while 6 in io supported a $500,000 tax increase. Only 3 in 10 respondents supported a $1 million tax increase,
with 4 in 10 strongly opposing it.
Figure 6: Support to Fund Improvements to City Streets
Currently, the City spends about $4 million a year on street repair and maintenance. In order to fund additional
street repair and still maintain the current levels of all City -provided services and programs, additional tax
revenue would be needed. How much ofa properly tax increase would you support or oppose if the revenue
generated would be dedicated to fixing, repairing and upgrading city streets and its related infrastructure?
A $250,000 tax increase
(about an additional $32 per
year in property taxes on a
home valued at $160,000)
A $500,000 tax increase
(about an additional $63 per
year in property taxes on a
home valued at $160,000)
A $1 million tax increase
(about an additional $125
per year in property taxes
on a home valued at
$160,000)
■ Strongly support ■ Somewhat support ■ Somewhat oppose Strongly oppose
25%
15%
11
Conclusions
Hutchinson continues to be a desirable place to live, with Safety as a feature that
contributes to quality of life.
At least 8 in 10 community members gave high marks to the overall quality of life in Hutchinson, the city and their
neighborhood as a place to live, Hutchinson as a place to raise children and its overall appearance. In 2019, more
residents gave positive scores to Hutchinson as a place to retire and its overall image or reputation than in 2015.
More than 8 in 10 respondents were likely to recommend living in Hutchinson to someone who asked and
planned to remain in Hutchinson for the next five years and about 6 in 10 residents favorably evaluated the sense
of community in the city.
As in 2015, residents indicated that Safety was an important focus area for the City to address in the coming years.
About 9 in 10 survey participants positively rated the overall feeling of safety in Hutchinson, which was an
increase from 2015. Almost all residents felt safe in their neighborhoods (97%) and in the downtown/commercial
area (96%). Out of all City services, police, fire and ambulance/EMS were given some of the most positive reviews
from community members. Assessments of police, crime prevention, emergency preparedness and animal control
increased from 2015 to 2019.
Residents are generally pleased with Mobility, but support improvements to City streets.
About 8 in 10 residents positively assessed the overall ease of travel in Hutchinson. Ratings for ease of travel by
bicycle and by walling, the availability of paths and walling trails, and street lighting were strong and higher than
the national benchmarks, with at least three-quarters of respondents giving these high marks. More residents gave
high scores to public parking, traffic enforcement, street lighting, snow removal, sidewalk maintenance and traffic
signal timing in 2019 than in 2015.
City streets continue to be viewed less favorably by residents in Hutchinson compared to communities
nationwide. Assessments of street repair were rated positively by one -quarter of residents and declined from 2015
to 2oi9. About 8 in 10 participants felt it was essential or very important for the City to put additional funding
toward street repair and maintenance. Additionally, about three-quarters of residents supported a $250,000
property tax increase dedicated to fixing, repairing and upgrading city streets and related infrastructure, while 6
in 10 supported a $500,000 tax increase for the same improvements.
Hutchinson residents value Economy and emphasize its importance.
As in 2015, survey participants highlighted the Economy as a priority for the City in the next two years. Similar to
comparison communities, at least 6 in 10 residents positively rated the overall economic health of Hutchinson, the
city as a place to visit and to work, and economic development. Many improvements were observed in Economy
ratings in 2019, including increases in residents' scores for overall economic health, employment opportunities,
Hutchinson as a place to visit and to work, economic development and new development in Hutchinson.
Furthermore, residents in 2019 were more likely to believe the local economy would have a positive impact on
their income.
12
Hutchinson, MN
Dashboard Summary of Findings
2019
N RC
National Resevch Center Inc:
2955 Valmont Road Suite 300
Boulder, Colorado 80301
n-r-c.com 9 303-444-7863
1CMA
Leaders at the Core of Better Communities
777 North Capitol Street NE Suite 500
Washington, DC 20002
icma.org 9 800-745-8780
Summary
The National Community SurveyTM (The NCSTM) is a collaborative effort between National Research Center, Inc.
(NRC) and the International City/County Management Association (ICMA). The survey and its administration are
standardized to assure high quality research methods and directly comparable results across The NCS
communities. The NCS captures residents' opinions within the three pillars of a community (Community
Characteristics, Governance and Participation) across eight central facets of community (Safety, Mobility, Natural
Environment, Built Environment, Economy, Recreation and Wellness, Education and Enrichment and
Community Engagement). This report summarizes Hutchinson's performance in the eight facets of community
livability with the "General" rating as a summary of results from the overarching questions not shown within any
of the eight facets. The "Overall" represents the community pillar in its entirety (the eight facets and general).
By summarizing resident ratings across the eight facets and three pillars of a livable community, a picture of
Hutchinson's community livability emerges. Below, the color of each community facet summarizes how residents
rated each of the pillars that support it — Community Characteristics, Governance and Participation. When most
ratings were higher than the benchmark, the color is the darkest shade; when most ratings were lower than the
benchmark, the color is the lightest shade. A mix of ratings (higher and lower than the benchmark) results in a
color between the extremes. Overall, ratings for dimensions of livability tended to be positive and were similar to
those given in other communities across the nation.
re 1: Dashboard
General
Mobility
Natural Environment
Built Environment
Economy
Recreation and Wellness
Education and Enrichment
Community Engagement
National Benchmark
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Lower
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Trends over Time
2019
NRC
National Research Center Inc:
2955 Valmont Road Suite 300
Boulder, Colorado 80301
n-r-c.com 9 303-444-7863
1CMA
Leaders at the Core of Better Communities
777 North Capitol Street NE Suite 500
Washington, DC 20002
icma.org 9 800-745-8780
Summary
The National Community SurveyTM (The NCSTM) is a collaborative effort between National Research Center, Inc.
(NRC) and the International City/County Management Association (ICMA). The survey and its administration are
standardized to assure high quality research methods and directly comparable results across The NCS
communities. The NCS captures residents' opinions within the three pillars of a community (Community
Characteristics, Governance and Participation) across eight central facets of community (Safety, Mobility, Natural
Environment, Built Environment, Economy, Recreation and Wellness, Education and Enrichment and
Community Engagement). This report discusses trends over time, comparing the 2oi9 ratings for the City of
Hutchinson to its previous survey results in 2007, 2011 and 2015. Additional reports and technical appendices are
available under separate cover.
Trend data for Hutchinson represent important comparison data and should be examined for improvements or
declines. Deviations from stable trends over time, especially, represent opportunities for understanding how local
policies, programs or public information may have affected residents' opinions.
Meaningful differences between survey years have been noted within the following tables as being "higher" or
"lower" if the differences are greater than six percentage points between the 2015 and 2019 surveys, otherwise the
comparisons between 2015 and 2oi9 are noted as being "similar." Additionally, benchmark comparisons for all
survey years are presented for reference. Changes in the benchmark comparison over time can be impacted by
various trends, including varying survey cycles for the individual communities that comprise the benchmarks,
regional and national economic or other events, as well as emerging survey methodologies.
Overall, ratings in Hutchinson for 2019 generally remained stable. Of the 134 items for which comparisons were
available, 82 items were rated similarly in 2015 and 2019, three items showed a decrease in ratings and 49 showed
an increase in ratings. Notable trends over time included the following:
Among 52 total Community Characteristics ratings, residents assessed 19 aspects more positively in 2019 than
in 2015 and only one decrease. Survey respondents felt more positively about the overall image or reputation
of Hutchinson and the city as a place to retire. Areas with the highest increases (more than io percentage
points) included public parking, new development in Hutchinson, public places, overall economic health,
availability of affordable quality food, K-12 education and the openness and acceptance of the community
toward people of diverse backgrounds. Fewer residents favorably rated shopping opportunities in 2019
compared to 2015.
Over half of the Governance ratings increased since 2015. Evaluations of recreation centers or facilities and
reviews of government performance (acting in the best interest of Hutchinson, being honest and treating all
residents fairly) showed the greatest gains in ratings between survey administrations, each with positive
increases of at least 15%. Scores for street repair were lower in 2019 than in 2015.
Residents reported greater optimism about the local economy and were more likely to indicate they made
efforts to make their home more energy efficient or used Hutchinson recreation centers in 2019. Conversely,
respondents reported lower levels of reading or watching local news.
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HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Residential Leaf Vacuum Service
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/8/2019
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff F1
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
This fall begins our 10th year of the Residential Leaf Vacuum Service.
This service is one of the most popular services provided by the City and is a significant benefit, not only to residents,
but to Creekside Soils. Leaves collected in the vacuums are shredded as they are loaded, which helps with the
composting process.
The service is to scheduled to start on Tuesday, October 15, 2019 (with the Monday garbage route) and continue for
six (6) weeks. The last week is scheduled to begin Tuesday, November 19 and end with the Friday garbage route on
Monday, November 25, 2019.
As in previous years, we will be doing and inspection of routes after the season ends. We will notify property owners
to remove any leaves they may still have in the street, giving them at least three days to comply.
* We ask that residents make neat windrows against the curb, NO PILES!
* We ask that residents keep parked vehicles out of the way during leaf vacuum season.
* We ask that residents please keep children and pets away from the leaf vacuums.
BOARD ACTION REQUESTED:
No action, communication only.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
C
City of Hutchinson
Public Works Department
Residential Leaf Vacuum Service
Introduction
The City of Hutchinson (City) believes it is in the best interest of the City's residents to
perform residential leaf vacuum service in the fall of each year. Important components of
the residential leaf vacuum service include regularly scheduled service on the day
following regular garbage pickup, maintenance of leaf vacuum equipment, and disposing
of leaves collected at Creekside Soils. The City will perform residential leaf vacuum
service in a safe and cost effective manner, keeping in mind safety, budget, personnel and
environmental concerns. The City will generally use City employees and equipment for
residential leaf vacuum services.
Priority
This service is classified as a Basic Service. Operations requiring necessary resources for
Essential or Critical Services may result in deferral of this service. This document applies
to City Ends Statements 5.1.1 and 5.1.4 as it applies to Public Works operations.
Application
This document is used as a guideline for residential leaf vacuum service. This document
is intended to describe issues relating to this service that are of common concern to
various stakeholders.
This service applies to all residential properties within the City that have individual,
residential garbage service. Industries, commercial properties or residential properties
that do not receive individual residential garbage services are not eligible for this service.
This service will be provided to individual residential garbage service customers,
regardless of whether their property abuts a City, County, or State roadway or are on
roadways under the jurisdiction of another government or private agency.
Residents on roadways that are under construction will not be served until the base course
of bituminous paving is completed. No service will be provided to unpaved roadways.
Residents on private roadways not under the jurisdiction of a public agency may choose
to be included or may opt out of the service, without compensation.
Operators will provide service daily on the day after normal individual residential
garbage service is provided. For example, if a resident's garbage is picked up on
Monday, operators will be by to vacuum leaves on Tuesday. If a resident's garbage is
picked up on Friday, operators will be by on Monday to vacuum leaves. Operators are
regularly dispatched to areas outside the normal schedule, but each service area will be
done the day following normal individual residential garbage service whenever possible.
Other services may be ordered by the Public Works Manager, and there may be times
when operators are dispatched to collect leaves from various publicly owned facilities. In
order to ensure timely service to residents, operations at publicly owned facilities may be
done during overnight or early morning hours. As part of normal street cleaning
operations, leaf vacuum service may be used in areas that experience significant on -street
parking, such as the downtown area, and may be provided during overnight or early
morning hours.
The Public Works Manager may authorize service to properties, other than those eligible,
only if appropriate maintenance agreements are in place.
Routine Leaf Vacuum Service
A. Leaf Vacuums — Three leaf vacuums, one spare vacuum, and one or more street
sweepers are typically operated when providing this service. Operators are instructed
in the safe operation of the machinery and the appropriate operator -level maintenance
required for safe and efficient use of the machinery. Maintenance of the leaf removal
equipment will be a high priority during the leaf removal season, as all equipment is
needed to maintain adequate service levels.
B. Tractors — Three agricultural tractors are used to tow leaf vacuums. At least two
tractors will be available every working day during the leaf removal season. Tractors
for this service will generally be leased for the season, but City -owned tractors may
also be dispatched for this service. Use of City -owned tractors, if available, will
generally be limited to situations when an appropriate number of leased tractors are
not available for use.
2
C. Schedule — The City will provide leaf vacuum service daily, rain or shine, on each
work day between the beginning of the season and for six consecutive weeks, with
the last day of service being the Monday of the week of Thanksgiving (for the Friday
garbage service of the week ending the week prior to Thanksgiving). Services will
generally be provided between the hours of 7:00 a.m. to 6:00 p.m. Only during
severe weather or snow events will service cease. Leaf vacuums and/or street
sweepers may be dispatched at any time, at the Public Works Manager's discretion,
for general street cleaning operations during periods when residential service is not
scheduled (e.g., in September or early October).
If service is delayed because of necessary work related to Essential or Critical
Services, normal operations will generally be resumed on the Tuesday (Monday
garbage route) following the delay.
D. Problem Areas — Operators shall exercise discretion to avoid properties or areas
where, in their opinion, the provision of service would be detrimental to the safety of
the public or operators, or be potentially hazardous to machinery. Potential problems
may include vehicles parked in a manner that does not allow the vacuum to access the
curb and gutter, leaves that are not located within the gutter next to the curb,
windrows containing deleterious material, or any other identified problem that could
negatively affect the provision of service. When problem areas are identified,
operators will report those areas to the Public Works Manager.
The Public Works Manager will attempt to contact property owners to rectify any
problems, with the goal of restoring service to the property or area the following
week. If conditions negatively affecting provision of residential leaf vacuum service
persist, operators will not provide service for identified properties or areas. Property
owners may be charged separately for other services required to remove any leaves
from the street surface.
E. Disposal — Leaves will be disposed of at Creekside in areas designated by Creekside
personnel. Areas identified for disposal will be of appropriate size to allow leaves to
be dumped from trailers using the self-contained dumping apparatus integral to the
leaf vacuum unit. Areas designated for dumping will also allow for adequate space
so operators may inspect and clean equipment, as necessary, each time leaves are
dumped. All operators will inspect their leaf vacuum and tractor at the dump site
prior to returning to service the area they left.
F. Routes — Routes will be established by the Public Works Manager. Routes will be
devised to ensure all residential areas that receive regular garbage pickup on a given
day are provided service the following day to the extent practicable. From time to
time, the Public Works Manager may make minor modifications to routes to ensure
efficient use of available resources.
Residential properties will be serviced on their assigned days. Operators will
regularly be dispatched to service properties outside of the daily service area, in order
to catch up on an area that was missed the day before or to begin operations on the
following day's route. However, all residential properties will be serviced on the day
of their route, whenever possible.
The Public Works Manager may dispatch leaf vacuum(s) to any public facility at any
time it is deemed necessary, provided daily residential service requirements are met
and providing the service is in the best interest of the City.
G. End ofRoute Procedures — Once routes have been completed, operators will perform
cleaning, routine maintenance and inspections of all equipment to determine if there
are any obvious maintenance issues. Once equipment has been determined to be
ready for the following day's routes, operators will be assigned to other work, as
directed. Operators will inform supervisors of their availability for other work once
end -of -route procedures are completed.
H. End of Season Procedures — Approximately one week after the season has ended,
operators will be dispatched to inspect routes. At each resident still having a
windrow of leaves, a notice to remove leaves will be posted. Notices provided will
identify that the season has ended and will give a time period of at least 3 days for
leaves to be removed from the street. Following the time period indicated on the
notice, operators will again inspect and identify any homes with windrows. Once
each property has been identified, the City may vacuum remaining windrows and
divide the costs of providing this service evenly. These amounts will be reported to
the Finance Department, who shall determine the charges made to each property.
Training
The City will provide operators with training opportunities on a regular basis to ensure
operators are aware of best practices for operation, inspection, maintenance and
proficient use of equipment necessary for providing this service.
Weather Conditions
Leaf vacuum operations are generally conducted in all weather conditions do not
endanger the safety of the public, employees or equipment. Weather conditions that
could delay operations may include prolonged temperatures below 20' F., flooding,
heavy rain, snow and severe wind.
0
Documentation
The City will document services performed under this policy. These records will not
identify specific activities conducted at specific properties, but will identify the general
location and nature of services performed. Areas serviced will generally be documented
by indicating a route was completed. Operators are encouraged to notate and/or identify
any specific, unique situations on route maps and report them to the Public Works
Manager.
Operators will report, as soon as possible, any issue that may potentially result in the
inability to complete a scheduled route to the Public Works Manager. Operators will
note whether the issue is of routine nature, relates to equipment malfunctions, or is a
potential safety issue. As necessary, routes and schedules may be modified by the Public
Works Manager to account for any inability to complete a scheduled route.
City of Hutchinson - Residential Leaf Vacuum Service
2019 SEASON PRESS RELEASE
Leaves will be vacuumed from your street the day after your garbage is picked up,
beginning Tuesday, October 15. The program ends Monday, November 25 OR when
significant snow arrives, whichever comes first.
Vacuums may be in your area at other times, but will return on the designated day.
Monday garbage pickup = Tuesday leaf pickup 10/15, 10/22, 10/29, 11/5, 11/12, 11/19
Tuesday garbage pickup = Wednesday leaf pickup 10/16, 10/23, 10/30, 11/6, 11/13, 11/20
Wednesday garbage pickup = Thursday leaf pickup 10/17, 10/24, 10/31, 11/7, 11/14, 11/21
Thursday garbage pickup = Friday leaf pickup 10/18, 10/25, 11/1, 11/8, 11/15, 11/22
Friday garbage pickup = Monday leaf pickup 10/21, 10/28, 11/4, 11/11, 11/18, 11/25
Leaves WILL NOT be vacuumed if there are vehicles prohibiting the tractor drawn vacuums
from safely reaching the leaves.
Please DO NOT rake leaves into the street until the day of your garbage service.
LEAVES ONLY — To make sure the equipment stays running, please do not rake anything
other than leaves onto street curbs. If items other than leaves are placed, service will not be
provided until the items are removed.
Please DO rake leaves into neat rows along the edge of the curb. Residential services are
provided by tractor drawn vacuums, so it's necessary to keep leaves back from corners to
allow for turning.
Residents on roadways that are under construction will not be served until the base course of bituminous paving is
completed. No service will be provided to unpaved roadways. Residents may use their organic cart or take leaves to
Creekside at no cost.
For more information:
Visit the City's website: http://www.ci.hutchinson.mn.us/leafvacuumserv.html
Contact Public Works at (320) 234-4219, or email information(a)ci.hutch inson.mn.us.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Ordinance No. 19-806 & 19-807 - Amending Chapters 111 and 123
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 10/8/2019
Application Complete N/A
Contact: Matt Jaunich/Marc Sebora
Agenda Item Type:
Presenter: Matt Jaunich/Marc Sebora
Reviewed by Staff ✓❑
Unfinished Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
We have had several conversations over the past couple of weeks regarding the food vendor and transient merchant
ordinances. The ordinances have been tabled at the last couple of meetings for either revisions to the ordinances
and/or for additional information. At the last council meeting, staff was directed to reach out to other communities to
get feedback on how they are handling food vendor licensing.
Staff was able to get some feedback from other communities and have put together a memo with those results (which
has been included). Staff has also provided an article from the Chaska Herald that touches on how city regulations
vary by city.
Staff is asking the council to consider a first reading of these ordinances.
BOARD ACTION REQUESTED:
Approve/Deny First Reading of Ordinance No. 19-806 and 19-807.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Office of the City Administrator
111 Hassan Street SF
Hutchinson, NIN 55350-2522
320-234-4241/Fax 320-234-4240
Memo
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 10/3/19
Re: Food Vendor Ordinance Feedback from other Communities
At the last city council meeting when discussion took place on proposed revisions to our Food
Vendor Ordinance, the Council directed me to get feedback from other communities on their
Food Vendor Ordinance or lack thereof Specifically I was asked to see how those cities are
"doing" that don't require a city license for food vendors and to ask those cities that do require a
permit, why do you require one?
I went out and sought feedback from the League of MN Cities Member Link for City
Administrators and Clerks and from those city managers connected with the Minnesota
City/County Management Association. I asked the following questions:
"So for those cities that do require a license, is there is a specific reason that you have required
one? How is the process going? Would you do anything different?
For those cities that don't require a license, why not? Do you have any other requirements of
food carts/vehicles within an ordinance? Are you experiencing any issues with not requiring a
license or are you considering requiring one?
Unfortunately, I received very little feedback. Below are the responses I did receive.
City of Albert Lea (Pop: 18,016)
The city of Albert Lea requires a fee and charges $250 for an annual Mobile Food Vendor
License or $25 per day. The City Administrator noted that this year they did something new to
encourage more food vendors. They assigned six different locations throughout the community
where the food trucks may park from 11:00 a.m. to 8:00 p.m., seven days a week if they choose.
The City provided the vendors with a colorful map as they came in to get licensed. She noted
that this has gone over quite well. They also amended their ordinance in recent history to cover
all safety aspects, i.e., parking, garbage, signage, noise levels of generators, electricity, insurance
requirements, etc. The City Administrator noted that allowing food trucks on City property can
be a risk and stated that a clearly stated ordinance seemed necessary.
City of Mountain Lake (2,104)
The city of Mountain Lake currently does not have an ordinance in place, but they are looking at
adopting one. The City Administrator noted that they have not had any issues with mobile food
units, but that they are trying to be proactive before they have an issue. He noted that this past
summer may have been their first where they had one parked by one of their city parks selling
food. He noted that the noise from their generator was noticeable but there were no complaints.
The draft ordinance they are reviewing will just be pertaining to mobile food units that are on
public streets or public property. He noted that they are not going to regulate anything on a
private business (such as a business that wants to have a food cart in their parking lot over lunch)
along with their annual city celebration.
City of Montgomery (2,956)
The city of Montgomery currently does not have an ordinance in place. The City Administrator
has been asked by a couple of business owners and the local committee that puts on an annual
festival to license them, but the City has not pursued anything at this time. He noted that their
rational for asking was to prevent the vendors from taking business away from other vendors
during the festival (the group charges a fee to participate) and from local businesses. The City
Administrator wasn't sure if they would be interested in licensing because they don't know what
the purpose of doing so would be outside of maybe regulating location and time of operation.
City of Morris (5,286)
The city of Morris does not license them mainly due to the fact that until recent history, they
haven't had them. The City Administrator noted that this past year was the first time they
experience having food vendors in town. The City has received some questions about them from
a couple of local restaurant owners. The Administrator noted that the local restaurant owners
think the City should stop them or charge them a big license fee since they have buildings and
have to pay taxes and the food vendors don't. The Administrator noted that they don't license
restaurants either. The Administrator noted that he doesn't see them implementing anything
since the people like them.
City of Annandale (3,228)
The city of Annandale handles food vendors like a peddler. The City Administrator noted that
they don't currently have a specific food truck ordinance, but for their license they only require
their Minnesota Department of Health (MDH) license and fee paid ($50/day) in order to be
licensed. The Administrator noted that they look at this from two perspectives, first, they want to
license them to be able to ensure they have proper MDH licensing (She noted that it was
surprising what some people will do and that they did shut someone down for selling hotdogs out
of their trunk at an event a few years ago). And secondly, it looks like they want to ensure they
are doing something to protect those that own a building. She noted that the $50/day is
significantly cheaper than having a building that is paying taxes and utilities. She also noted that
they don't think the fee should be set to equalize this issue and that it was set to cover the costs of
issuing and enforcement.
City of Princeton (4,698)
The City Clerk in Princeton noted that the food vendor license was a hot topic in the community
at one point when they had an issue with an ice cream truck selling product in a parking lot
2
around the corner from an ice cream shop. She noted that Princeton somewhat falls in the middle
of things. They require a license and pay a fee if they are selling on public property, but if they
are selling on private property, they just request that they fill out the paperwork so they have the
necessary contact information, health department license, etc.
In looking at the responses and the research I've done on other cities, every city is unique when
it comes to a food vendor ordinance. I don't think there is a "smoking gun" on why one city
requires a license and another doesn't. They have their own reason on why and do so for what
they feel is in the best interest for their community. I've also included an article from the Chaska
Herald that highlights the fast differences from community to community and why certain
communities do what they do. I'm not sure if this will make things easier for you, but I'm hoping
that this sheds some light on the difference that exist from community to community.
Let me know if you need anything else.
Matt
10/2/2019 Food trucks: Regulations vary by city I Chaska I swnewsmedia.com
Chaska
tr1 Vote Now for Best of the Best 20191
h ttps:llwww.swnewsmedla.com/ch aska_herald/food-trucks-regulatio ns-vary-by-city/article_520172 a4-12ce-5252-8715-997a62b54674.html
Food trucks: Regulations vary by city
Victoria Cooney Sep 28, 2017
1 of 9
AC06 t' �I_
A line forms outside the Arcane kitchen food truck during Taste of Chaska in May. guy Now.
File photo by Mark W. Olson
N othing in Amanda Erickson's life has worked out more smoothly than the business tucked away inside a jade green 1951
Chevrolet panel truck dappled with bare patches and rust: I Look 5o Good Smoothies.
Her passion for smoothies runs deep. Deep enough for it to be considered an obsession — albeit, a healthy one. once her
Vitamix blender starts whirring, Erickson can hearwhether the recipe is off by a single strawberry or peach slice.
And having a food truck lets her share that obsession one high -protein, low -sugar smoothie at a time at farmers markets and
special events across the west metro.
https:llwww.swnewsmedia.aomlchaska_heraldlfood-trucks-regulations-vary-by-citylarticle_5201 T2a4-12ce-5252-8715-997a62b54674.html 16
101212019 Food trucks: Regulations vary by city I Chaska I swnewsmedia.com
"It's been better than I ever expected. Everyone's been really receptive," Erickson said, reflecting on her first season in business
as she sipped water from a cheery plastic pineapple. "It was just meant to be"
But it's also taken a lot of hard work that goes beyond what people may realize after ordering a 'Tropic Like It's Hot" or "Nobody
Likes Shady Beaches."
Food trucks are convenient in a lot of ways — hence their popularity. They're compact, yet contain everything needed to prepare
and serve a limited menu. They're also portable, so you can actively travel to your customer base. But owners can't just camp
out on a street corner and catch a lunch crowd.
Food trucks are guided by a litany of rules and regulations that dictate where they are allowed, when and under what
conditions. And it varies both from city to city and from year to year.
"These regulations for food trucks change all the time," said jess Jenkins, executive director of the Minnesota Food Truck
Association. "Where and when and which days all vary from city to city."
For Chaska, food trucks pay the city $40 a year per location in order to operate. To obtain a city license, the truck must abide by
all state food requirements, according to Susan Prather in the city s Administrative Services Department.
Additionally, its operation must be approved by the Chaska City Council through a resolution.
There is one food truck that operates out of the parking lot of Cooper's Foods, called Tacos Y Tamales Oaxaquenos. Trucks that
operate like that must obtain a letter from the owner of the property stating they can sell food on it and present that to the
council, Prather added.
In some places, like Wayzata and Savage, food trucks are only allowed during special events, when catering a private function or
if invited by the city,
https:llwww.swnewsmodia.comlohaska_heraidlfood-trucks-regulations-vary-by-citylarticle_520172a4-12ce-5252-8715-997a62b54674.htmi 215
101212019 Food trucks: Regulations vary by city I Chaska I swnewsmedia.com
Other cities offer longer -term permits, but may limit the number of days a food truck can work at any given location.
In Eden Prairie and Shakopee, food trucks can't operate in the same place for more than 21 days each year, though Eden Prairie
has an exception for mobile food units run by a local brick -and -mortar business.
Some cities require local licenses in addition to the ones issued by the Minnesota Department of Health and Hennepin County
—which cover everything needed to ensure that food trucks can prepare and serve food safely, Jenkins said. Others have
different types of permits.
R Savage special event permit costs $250. In Minnetonka, the charge for a one -day special event is $80, while a mobile food
vendor's license costs $490.
Shakopee doesn't charge for temporary permits but has a $50 annual fee. In Jordan, food trucks are only required to pay $25
per visit, or $200 for a year, Eden Prairie only requires a M©H or Hennepin County license.
It adds up, so food truck operators may choose where to work based on which licenses they want to pay for and how they
overlap.
"It's so ... complicated and people don't realize it," said Ricky Tollefson, of the Tollefson Family Grill Food Truck, which cooks up
pork products from the family's southern Minnesota farm. "People see a food truck at an event and think, 'Oh, I want to run a
food truck,' but there's a lot to it."
The Tollefsons' food truck can be found in Eagan, Waconia, Minneapolis, Bloomington and, sometimes, Excelsior. Usually the
grill is set up at farmers markets near the stall where the Tollefson family sells pork chops, sausages, roasts, bacon and burgers
to cook up at home.
Having the food truck lets chef Gary Lotzer begin cooking right as they pull in and cleanup is easier than on a free-standing grill,
But it takes a lot of work to navigate city requirements and licenses and insurance alone can cost $10,000 each year, Tollefson
said.
Local requirements can be very specific, beyond the "when" and "where" of food operation.
Jordan's ordinance forbids food trucks from drawing attention by "crying out, blowing a horn, ringing a bell or by any loud or
unusual noise, or by use of any amplifying device."
Minnetonka has a similar, if slightly less descriptive, provision that bars noisemakers, sound amplification and flashing lights.
Minnetonka also requires all signage to be attached to the vehicle and holds the food -truck operator responsible for any litter or
garbage related to its business,
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10/212019 Food trucks: Regulations vary by city I Chaska I swnewsmedia.com
Local differences have grown more pronounced during the past two years, as more cities have adopted food -truck regulations
to meet local needs and concerns, Jenkins said.
But many cities have yet to establish food -truck ordinances. Long Lake and Prior Lake don't have any because the volume of
food trucks has never increased to the point it requires regulation.
"If we started seeing more food trucks popping up, that would be the time to have the conversation and asking what that would
look like for Prior Lake. We don't really want to look for a solution without a problem. But at the same time, we want to be ready
should things beef up a bit," said Assistant City Manager Lori Olson.
Chanhassen doesn't have an ordinance because the city simply doesn't allow food trucks, unless they're catering a special event
on private property or requested to visit a business to give its employees more lunch options — a trend that has been getting
more popular in parts of the metro where large office buildings aren't near restaurants, Jenkins said.
Some cities decide to keep food trucks out -- or tightly define their freedom to operate — to protect local restaurants, Jenkins
said.
Restaurants and food trucks offer very different dining experiences, however, making it unlikely that someone planning to eat in
a restaurant would change their plans after seeing a food truck, she said.
Even if it was permitted, it's unlikely that food trucks would benefit from setting up at a street corner to serve lunch in a
suburban area the same way they might in Minneapolis or St. Paul. The volume of people in any given location just isn't high
enough outside festivals, farmers markets and corporate lunches, Jenkins said.
Florence Aymard of the Crepe and Cake food truck began selling crepes from her food truck in 2015, after testing out the
concept with samples from a table at the Maple Grove Farmers Market.
During the summer, she usually works two events a day, including farmers markets, corporate lunches and events. Business
usually slows slightly with the State Fair, and then begins to taper with the start of school. In the winter, things wind down even
more, though she still does events, or sets up a table at the occasional winter market.
Aymard doesn't mind, however, given how much she works the rest of the year.
"It's very fun. I am my own boss ... I can organize my life myself," Aymard said. "And it brings happiness to people."
Tim Roets, owner of Roets Jordan Brewery Co., loves having food trucks at his brewery on weekends.
"It's a great partnership. It's part of what people want to see when they come to a craft brewery," he said. "It's almost like having
a band, because a band brings people in. The food trucks work exactly the same; there's a crowd that follows. It's really very cool
We certainly do see a spike in business when there's a food truck."
Food trucks aren't cheap, or easy to operate, but start-up costs are still usually less than opening a brick -and -mortar restaurant
— which means that they can serve as a good starting point for prospective restaurateurs.
That's the dream for Miguel Urrutia of EI Jefe Mexican Cuisine, a food truck based out of Prior Lake, but he hasn't found the right
location for a small bistro yet.
https://www.swnewsmedia.ccm/chaSka—herald/food-trucks-regulations-vary-by-city/article_520172a4-12ce-5252-8715-997a62b 54674. html 4/5
1 0/2/2019
Food trucks: Regulations vary by city I Chaska I swnewsmedia.com
Urrutia began his foray into food trucks several years ago, when he started selling homemade chips and salsa at the Prior Lake
Farmers Market. Soon, he got a trailer, so he could offer a wider range of food. Then, he exchanged the trailer for a food truck,
which allows Urrutia to serve up his creations at breweries and special events as well as the Prior Lake Farmers Market.
He has served as many as 300 people in a four-hour window and can go through 100 to 200 burritos at the farmers market.
During the winter, when his salsa isn't available for sale at the farmers market, he gets special requests from loyal regulars.
"My father owned a restaurant in Mexico. It's all I've been doing my entire life. I love what I do," he said.
Erickson also wants her own brick -and -mortar store eventually, a shift that would allow her to serve a wider range of items,
including more smoothie options and fresh juices (wheatgrass-turmeric-carrot juice, anyone?).
Time working from the food truck would let her test out different flavors, establish her brand and build a customer base,
beforehand, she said.
"Or maybe I'll keep doing this because I love it," she said.
Alex Chhith contributed to this report.
Victoria Cooney
Enterprise reporter
Tory Cooney is an enterprise reporter with a love of features writing. She is vivacious, resourceful and enjoys cooking, quilting, snowshoeing and
Post -it -notes.
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ORDINANCE 19-806
AN ORDINANCE AMENDING CHAPTER 111 — PEDDLERS AND SOLICITORS
The City Council hereby ordains:
111.01 DEFINITIONS.
Except as may otherwise be provided or clearly implied by context, all terms shall be
given their commonly accepted definitions. For the purpose of this chapter, the following
definitions shall apply unless the context clearly indicates or requires a different meaning.
PEDDLER. Any person, whether a resident of the city or not, who goes from house to
house, from place to place or from street to street, conveying or transporting goods, wares or
merchandise or offering or exposing the same for sale or making sales and delivering articles to
purchasers. It does not include vendors who distribute products to regular customers on regular
established routes.
SOLICITOR. Any person, whether a resident of the city or not, who goes from house to
house, from place to place, or from street to street, in person or by telephone, soliciting or taking
or attempting to take orders for sale of goods, wares or merchandise, including magazines,
books, periodicals or personal property of any nature whatsoever for future delivery, or for
service to be performed in the future, whether or not such individual has, carries or exposes for
sale a sample of the subject of such order or whether or not he or she is collecting advance
payments on such orders. Such definition includes any person who, for himself or herself, or for
another person, firm or corporation, hires, leases, uses or occupies any building, motor vehicle,
trailer, structure, tent, railroad box car, boat, hotel room, lodging house, apartment, shop or other
place within the city for the primary purpose of exhibiting samples and taking orders for future
delivery. It does not include vendors who distribute products to or take orders from regular
customers on regular established routes or display products or take orders at invited in -home
demonstrations.
TRANSIENT MERCHANT. Any person, firm or corporation, whether as owner, agent,
consignee or employee whether a resident of the city or not, who engages in a temporary
business of selling and delivering goods, wares and merchandise within the city, and who, in
furtherance of such purpose, hires, leases, uses or occupies any building, structure, motor
vehicle, lodging house, apartments, shops or any street, alley or other place within the city, for
the exhibition and sale of such goods, wares and merchandise, either privately or at public
auction. Such definition does not include any person who, while occupying such temporary
location, does not sell from stock, but exhibits samples for the purpose of securing orders for
future delivery only. The sale of farm or garden products, whether or not sold by the person
producing the same, shall be included within the definition set forth above; provided, however,
that, the City Council may exempt such farm and garden products from the chapter as are sold at
a duly organized and authorized farmer's market.
(2004 Code, § 111.01) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.02 LICENSE REQUIRED.
(A) It is unlawful for any peddler, solicitor or transient merchant to engage in any
business within the city without first obtaining a license therefor from the city. It is unlawful for
any solicitor to engage in any business within the city without first registering his or her business
information with the city. Business information shall include:
(1) Name of owner/agent of company performing solicitation;
(2) Company address;
(3) Contact phone number of owner/agent;
(4) List of all employee names who will be performing solicitation on behalf
of company;
(5) Estimated time frame when solicitation will occur;
(6) Products being solicited; and
(7) Other cities solicitation has occurred.
(B) Where licensing is referenced throughout the remainder of this chapter, it shall
refer to peddlers and transient merchants only
(2004 Code, § 111.02) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003; Ord. 13-718,
passed 9-24-2013) Penalty, see § 10.99
111.03 Types of license
An applicant may apply for the following_types of license:
(A) Annual License — an annual license for the activities contained in this chapter may be
issued for the duration of a calendar year at a fee set by the City Council as part of the ci . 's fee
schedule. The fee shall not be prorated.
(B)Temporary License - a license for the activities contained in this chapter may be
issued for a period of up to three consecutive days at a fee set by the City Council
as part of the city's fee schedule. A maximum of four temporary licenses per calendar year will
be issued to the same aDDlicant or for the same location.
(C Multi -vendor Sponsored Event License — a license for events hosted by an individual
or entity that will have three or more transient merchants and/or food vendors as defined under
chapter 123 of this code in attendance. This license will not be issued to the same applicant or for
the same location more than four times in a calendar year and is limited to a spee fie date each
license is limited to a period of up to three consecutive days. It shall be the responsibili . of the
sponsor of the event to provide all of the information required under this chapter for all transient
merchants attending the sponsored event. The fee for this license shall be set by the City Council
as part of the city's fee schedule.
§ 111.43 04 EXEMPTIONS
This chapter does not include the acts of persons selling personal property at wholesale to
dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in
delivery goods in the regular course of business. Nor shall the provisions of this chapter be
applied to the acts of persons selling or displaying personal property, goods or wares to
merchants or their employees for use in the merchant's business or sale upon consignment by the
merchant. Additionally, multi -vendor events that are held at the Hutchinson Event Center,
McLeod County Fairgrounds, Hutchinson Mall or are sponsored by the Chamber of
Commerce ara ler +he Httte inner Ma4 are exempt. Nothing contained in this chapter prohibits
any sale required by statute or by order of any court, or prevents any person conducting a bona
fide auction sale pursuant to law.
(2004 Code, § 111.03) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.,04 05 APPLICATION.
(A) Applicants for a license under this chapter shall file with the City Administrator a
sworn application in writing on a form to be furnished by the City Administrator.
(B) The application shall give the following information:
(1) Name and physical description of applicant;
(2) Complete permanent home and local address of the applicant and, in the
case of transient merchants, the local address from which proposed sales will be made;
(3) A brief description of the nature of the business and the goods to be sold;
(4) The name and address of the employer, principal or supplier of the
applicant, together with credentials therefrom establishing the exact relationship;
(5) The length of time for which the right to do business is desired;
(6) The source of supply of the goods or property proposed to be sold, or
orders taken for the sale thereof, where such goods or products are located at the time said
application is filed, and the proposed method of delivery;
(7) The names of at least two property owners of the county who will certify
as to the applicant's good character and business respectability or, in lieu of the names of
references, such other available evidence as to the good character and business responsibility of
the applicant as will enable an investigator to properly evaluate such character and business
responsibility;
(8) A statement as to whether or not the applicant has been convicted of any
crime, misdemeanor or violation of any city code provision, other than traffic violations, the
nature of the offense and the punishment or penalty assessed therefor;
(9) The last municipalities, not to exceed three, where applicant carried on
business immediately preceding date of application and the addresses from which such business
was conducted in those municipalities; and
(10) At the time of filing the application, a license/investigation fee adopted by
ordinance of the Council shall be paid to the City Administrator to cover the cost of investigation
of the facts stated therein.
(2004 Code, § 111.04) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.05 06 RELIGIOUS AND CHARITABLE ORGANIZATIONS; EXEMPTION.
The provisions of this chapter shall not apply to any organization, society, association or
corporation desiring to solicit or have solicited in its name money, donations of money or
property or financial assistance of any kind or desiring to sell or distribute any item of literature
or merchandise for which a fee is charged or solicited from persons other than members of such
organizations upon the streets, in office or business buildings, by house to house canvass or in
public places for a charitable, religious, patriotic or philanthropic purpose.
(2004 Code, § 111.05) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.,06 07 INVESTIGATION AND ISSUANCE.
(A) Upon receipt of each application, it shall be referred to the Chief of Police, who
shall immediately institute such investigation of the applicant's business and moral character as
he or she deems necessary for the protection of the public good and shall endorse the application
in the manner prescribed in this chapter within seven days after it has been filed by the applicant
with the City Administrator.
(B) As a result of such investigation, the Chief of Police shall endorse his or her
approval or disapproval on such application and his or her reasons for the same and return the
application to the City Administrator, who, after consideringthe he application and results of the
police investigation, may_ administratively_ issue tempo,., ..y ,liens,., all licenses under this
chapter.
date of the applieation.
(C) If the City Administrator of C;etmeil shall reject such application, the City
Administrator shall notify the applicant that his or her application is disapproved and that no
license will be issued. The City Administrator may deny a license application for any of the
reasons contained in Section 111.13 of this ordinance and the applicant may appeal the city
administrator's decision in the manner contained in that same section. If the City Administrator
the r;,.,,,, :' shall approve such application, the City Administrator shall deliver to the
applicant his or her license. Such license shall contain the signature of the issuing officer and
shall show the name and address of the licensee, the class of license issued and the kinds of
goods to be sold thereunder, the date of issuance and the length of time, not to exceed one year
from the date of issuance that the same shall be operative, as well as the license number. Each
peddler, solicitor or transient merchant must secure a personal license. No license shall be used
at any time by any person other than the one to whom it is issued. The City Administrator shall
keep a permanent record of all licenses issued.
(2004 Code, § 111.06) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.07 08 LOUD NOISES AND SPEAKING DEVICES.
No licensee, nor any person in his or her behalf, shall shout, cry out, blow a horn, ring a
bell or use any sound amplifying device upon any of the streets, alleys, parks or other public
places of the city or upon private premises where sound of sufficient volume is emitted or
produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks
or other public places, for the purpose of attracting attention to any goods, wares or merchandise
which such licensee proposes to sell.
(2004 Code, § 111.07) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) Penalty, see
§ 10.99
§ 111.49 09 USE OF STREETS.
(A) No licensee shall have any exclusive right to any location in the public streets, nor
shall any be permitted a stationary location in the public streets or public right-of-way, nor shall
any be permitted to operate in a congested area where such operation might impede or
inconvenience the public use of such streets.
(B) For the purpose of this chapter, the judgment of a police officer, exercised in good
faith, shall be deemed conclusive as to whether the area is congested and the public impeded or
inconvenienced.
(2004 Code, § 111.08) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) Penalty,
see § 10.99
§ 111.09 10 EXHIBITION OF LICENSE.
Licensees are required to exhibit their license at the request of any citizen.
(2004 Code, § 111.09) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.4-0 11 DUTY OF POLICE TO ENFORCE.
It shall be the duty of the police to require any person seen peddling, soliciting or
canvassing and who is not known by such officer to have obtained a license hereunder to
produce his or her license and to enforce the provisions of this chapter against any person found
to be violating the same.
(2004 Code, § I11.10) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.44 12 RECORDS.
The Chief of Police shall report to the City Administrator all convictions for violation of
this chapter and the City Administrator shall maintain a record for each license issued and record
the reports of violation therein.
(2004 Code, § I11.11) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.42 13 DENIAL AND REVOCATION OF LICENSE.
(A) Licenses applied for or issued under the provisions of this chapter may be denied
or revoked by the Council after notice and hearing, for any of the following causes:
(1) Fraud, misrepresentation or incorrect statement contained in the
application for license;
(2) Fraud, misrepresentation or incorrect statement made in the course of
carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant
merchant or itinerant vendor;
(3) Any violation of this section;
(4) Conviction of any crime or misdemeanor; and
(5) Conducting the business of peddler, canvasser, solicitor, transient
merchant, itinerant merchant or itinerant vendor, as the case may be, in an unlawful manner or in
such a manner as to constitute a breach of peace or to constitute a menace to health, safety or
general welfare of the public.
(B) Notice of the hearing for the denial or revocation of a license shall be given by
the City Administrator in writing, setting forth specifically the grounds of complaint and the time
and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her
last known address at least five days prior to the date set for hearing, or shall be delivered by a
police officer in the same manner as a summons at least three days prior to the date set for
hearing.
(2004 Code, § I11.12) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 11 L-14 14 REAPPLICATION.
No licensee whose license has been revoked shall make further application until at least
six months have elapsed since the last previous revocation.
(2004 Code, § I11.13) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.4-4 15 EXPIRATION OF LICENSE.
(A) All annual licenses issued under the provisions of this chapter shall expire at
midnight on December 31 in the year when issued.
(B) Other than annual, licenses shall expire at midnight on the date specified in the
license.
§ 111.16 Community Festivals.
The City Council retains the authority to determine what types of licensing, if any, are
required of the sponsors of recognized community festivals.
(2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992; Ord. W3-340, passed - -2003)
Adopted by the City Council this
Gary T. Forcier, Mayor
day of
2019.
Attest:
Matthew Jaunich, City Administrator
ORDINANCE 19-807
AN ORDINANCE AMENDING CHAPTER 123 — FOOD VENDORS
The City Council hereby ordains:
123.01 DEFINITIONS.
For the purposes of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
MOBILE FOOD CART. A non -motorized cart from which prepackaged or ready -to -eat
foods are sold to the public.
MOBILE FOOD VEHICLE. A self-contained vehicle or trailer used to prepare and serve
food or ice cream novelties that is readily movable without disassembling.
TEMPORARY FOOD STAND. A food and beverage service establishment that is
disassembled and moved from location to location which operates no more than 21 days in the
same location
(2004 Code, § 123.01) (Ord. 13-0704, passed 3-26-2013)
§ 123.02 LICENSE REQUIRED.
It is unlawful for any person to engage in the business of selling items from a mobile
food cart or food vehicle in the city without having obtained the proper license therefor, except
as stated herein.
(2004 Code, § 123.02) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.03 TYPES OF LICENSE.
(A) Annual License — an annual license for the activities contained in this chapter may be
issued for the duration of a calendar year at a fee set by the City Council as part of the ci . 's fee
schedule. The fee shall not be prorated.
(B)Temporary License - a license for the activities contained in this chapter may be
issued for a ��ro�e period of up to three consecutive days at a fee set by the City Council
as part of the city's fee schedule. A maximum of four temporary licenses per calendar .j ear will
be issued to the same applicant or for the same location.
Multi -vendor Sponsored Event License — a license for events hosted by an individual
or entity that will have three or more food vendors and/or transient merchants as defined in
chapter 111 of this code in attendance. This license may be issued for a 2ro 1� period of up
to three consecutive days and may be issued up to four times per calendar year per applicant. It
shall be the responsibility of the sponsor of the event to provide all of the information required
under this chapter for all transient merchants attendingthe he sponsored event. The fee for this
license shall be set by the City Council as part of the city's fee schedule. This license will not be
issued to the same applicant or for the same location more than four times in a calendar year.
§ 123. 04 EXEMPTIONS.
Multi -vendor events that are held at the Hutchinson Event Center. McLeod C
Fairgrounds, Hutchinson Mall or are sponsored by the Chamber of Commerce are exempt from
the requirements of this ordinance. Additionally, any person may sell or peddle the products of
the farm or garden that they occLiRy and cultivate without obtaining a license therefor.
(2004 Code, § 111.03) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 123.43 05 REQUIREMENTS.
(A) All persons applying for a mobile food cart or food vehicle license shall first have
obtained all proper licenses from the state and submit copies of said licenses to the city for
review during license application process.
(B) All mebile f9ed e&4 licensees under this chapter conducting activities on city
owned or controlled property shall be properly insured naming the city as an additional insured
for liability imposed by law arising out of the ownership, maintenance or operation of such cart
or vehicle in amounts of at least $50,000 for the injury or death of one person, $100,000 for the
injury or death of two or more persons and $10,000 for damage to property.
(C) Licensees shall have a waste receptacle available to patrons and are responsible
for all litter and waste generated by the food cart or food vehicle operation. No tables or chairs
for customer use are permitted.
(D) All signage, other than one sandwich board sign as permitted through the
Planning Department shall be affixed to the food cart or food vehicle only. Use of sandwich
board signs by licensees shall be subject to the requirements of this chapter.
(E) All mobile food carts or food vehicles shall prominently display all relevant state
and local licenses and permits.
(F) In areas where parking spaces are delineated, no food vehicle shall occupy more
than two parking spaces and shall otherwise comply with all parking regulations.
(2004 Code, § 123.03) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.06 INVESTIGATION AND ISSUANCE.
(A)Upon receipt of each application, it shall be referred to the Chief of Police, who
shall immediately institute such investigation of the applicant's business and moral character as
he or she deems necessary for the protection of the public good and shall endorse the application
in the manner prescribed in this chapter within seven days after it has been filed b, t�pplicant
with the City Administrator.
(B) As a result of such investigation, the Chief of Police shall endorse his or her
approval or disapproval on such application and his or her reasons for the same and return the
application to the City Administrator, who, after considering the application and results of the
police investigation, may administratively issue tempefaf lice ses all licenses under this
chapter.
date of the
(C If the City Administrator ^ shall reject such application, the City
Administrator shall notify the applicant that his or her application is disapproved and that no
license will be issued. 44ie City "ar inistrater may deny a heense applieationfor- any of the
. If the City Administrator
or the Council shall approve such application, the City Administrator shall deliver to the
applicant his or her license. Such license shall contain the signature of the issuing officer and
shall show the name and address of the licensee, the class of license issued and t e=
Reeds to be sold then-o,,, & the date of issuance and the length of time, not to exceed one Ye
from the date of issuance that the same shall be operative, as well as the license number.
peddle-senciterof t ansient mef:ehant fmist seettr-ea i3ef:senal lieense. No license shall be used
at any time by any person other than the one to whom it is issued. The City Administrator shall
keep a permanent record of all licenses issued.
(D) An applicant whose license application has been denied by the city administrator
magppeal the denial by requesting a hearing before the city council as set forth in § 123.07.
§ 123.94 07 RESTRICTIONS
It is unlawful for any mobile food eat4 ^r food .,ehiele licensee under this chapter to
engage in the following activities:
(A) To operate within 100 feet of a restaurant that is open for service without the
written consent of the restaurant owner or operator;
(B) To operate a food cart within 500 feet of any festival, fair or civic event, except
when authorized to do so by the event sponsor in writing;
(C) To operate on public property or adjacent parking lots where a concession stand is
open and operating;
(D) To operate in violation of nuisance statutes or ordinances;
(E) To operate on any public parking lot, trail or public sidewalk within four feet of
the curb or roadway;
(F) To operate in such a way as to impede normal traffic flow;
(G) To permit smoking within 15 feet of the food cart or food vehicle;
(H) To operate within five feet of any crosswalk, access ramp, disabled parking space
or in a manner that would impede access to any adjacent business;
(I) To sell or distribute alcoholic beverages; and/or
(J) To disobey any order of the City Police Department.
(2004 Code, § 123.04) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.08 DENIAL AND OR REVOCATION OF LICENSE AND HEARING.
(A) Licenses applied for or issued under the provisions of this chapter may be denied
or revoked by the Council after notice and , hearin for or any of the following causes:
(1) Fraud, misrepresentation or incorrect statement contained in the
application for license, or in the case of a license denial, submitting an incomplete application,
Fraud. misrepresentation or incorrect statement made in the course of
carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant
merchant or itinerant vendor:
(3) Any violation of this section,
(4) Conviction of any crime or misdemeanor, and
(B) Notice of the hearing for the denial or revocation of a license shall be given by
the City Administrator in writing, setting forth specifically the grounds of complaint and the time
and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her
last known address at least five days prior to the date set for hearing, or shall be delivered by a
police officer in the same manner as a summons at least three days prior to the date set for
hearing.
(2004 Code, § 111.12) (Ord. 92-52, passed 2-25-1992, Ord. 03-340, passed - -2003)
§ 123.09 REAPPLICATION.
No licensee whose license has been revoked shall make further application until at least
six months have elapsed since the last previous revocation.
(2004 Code, § 111.13) (Ord. 92-52, passed 2-25-1992, Ord. 03-340, passed - -200D
§ 123.09 EXPIRATION OF LICENSE.
(A) All annual licenses issued under the provisions of this chapter shall expire at
midnight on December 31 in the year when issued.
(B) Other than annual, licenses shall expire at midnight on the date specified in the
license.
(2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992, Ord. W3-340, passed - -2003)
§ 123.10 Community Festivals.
The City Council retains the authority to determine what types of licensing, if any, are
required of the sponsors of recognized community festivals.
§ 123.99 PENALTY.
Violations of any portion of this section are punishable as a misdemeanor and are
grounds for the suspension or revocation of the mobile food cart license in accordance with §
110.03 of this code of ordinances.
(2004 Code, § 123.99) (Ord. 13-0704, passed 3-26-2013)
Adopted by the City Council this
Gary T. Forcier, Mayor
day of
2019.
Attest:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL Cityaf
A� L�
Request for Board Action 7S
Resolution Authorizing Issuance of $5,860,000 General Obligation Improvement and
Agenda Item: Refunding Bonds, Series 2019A
Department: Finance
LICENSE SECTION
Meeting Date: 10/8/2019
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter: Nick Anhut - Ehlers
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 5
License Contingency iN,
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Nick Anhut, from Ehlers & Associates, will review the bids received for the 2019 bond issuance. The new debt, with a
total par value of $5,860,000, will finance the 2019 improvement projects and refinance the 2009 Water and Sewer
GO Revenue bonds.
The 2019 improvement projects are as follows:
1) 5th Avenue South Reconstruction
2) South Grade Road Corridor Improvements
3) Technology Drive Construction
The City's debt management plan has been updated for this debt issuance and the future projected debt levy graph
can be found directly after this page. It's important to point out that the debt service payments will be funded by the
existing debt levy and does not require a tax increase.
The refinancing of the 2009 Water and Sewer GO revenue bonds is being done to take advantage of low interest
rates. The maturities of these bonds will not be changed (Water 2/1/2029; Sewer 2/1/2025) and the lower interest rate
will result in lower debt service payments through maturity, increasing the annual cash flow in those two funds.
The City's Standard & Poors bond rating was reaffirmed at AA-, but a copy of the report was not available for inclusion
with this agenda item. I will forward the report separately when it is received.
BOARD ACTION REQUESTED:
Consider and approve the issuance of $5,860,000 general obligation improvement and refunding bonds, series 2019A,
by adopting resolution 15101.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Debt Management Plan
$1,500,000
$500,000
$0
Projected Debt Tax Levy
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Existing Levy =Proposed Future Issues
2025 2026 2027 2028 2029 2030 2031 2032 2033
MEquipment —Target Levy
Debt
CERTIFICATION OF MINUTES RELATING TO
$[5,860,000] GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS,
SERIES 2019A
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting, held on October 8, 2019, at 5:30 o'clock
p.m., in the Council Chambers at the Hutchinson City Center.
Councilmembers present:
Councilmembers absent:
Documents Attached:
Minutes of said meeting (pages):
RESOLUTION NO. 15101
RESOLUTION RELATING TO $[5,860,000] GENERAL OBLIGATION
IMPROVEMENT AND REFUNDING BONDS, SERIES 2019A;
AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING
THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION
AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND
LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation issuing the obligations referred to in the title of this certificate, certify that the
documents attached hereto, as described above, have been carefully compared with the original
records of said corporation in my legal custody, from which they have been transcribed; that said
documents are a correct and complete transcript of the minutes of a meeting of the governing body
of said corporation, and correct and complete copies of all resolutions and other actions taken and
of all documents approved by the governing body at said meeting, so far as they relate to said
obligations; and that said meeting was duly held by the governing body at the time and place and
was attended throughout by the members indicated above, pursuant to call and notice of such
meeting given as required by law.
WITNESS my hand officially as such recording officer this day of October, 2019.
(SEAL)
Matt Jaunich
City Administrator
4824-8524-4582\3
The City Administrator reported that [ ] ([_]) proposals for the purchase of the
$[5,860,000] General Obligation Improvement and Refunding Bonds, Series 2019A were received
prior to 10:00 A.M., Central Time today pursuant to the Preliminary Official Statement distributed
to potential purchasers of the Bonds by Ehlers & Associates, Inc., municipal advisors to the City.
The bids have been read and tabulated, and the terms of each have been determined to be as
follows:
(See Attached)
4824-8524-4582\3
Councilmember introduced the following resolution (the
"Resolution") and moved its adoption, which motion was seconded by Councilmember
RESOLUTION NO. 15101
RESOLUTION RELATING TO $[5,860,000] GENERAL OBLIGATION
IMPROVEMENT AND REFUNDING BONDS, SERIES 2019A;
AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING
THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION
AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND
LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson,
Minnesota (the "City"), as follows:
SECTION 1. RECITALS.
1.01. Authorization. This Council has heretofore ordered various street improvement
projects designated as the 2019 Infrastructure Improvement Program (together, the
"Improvements"), to be constructed within the City under and pursuant to Minnesota Statutes,
Chapter 429 (the "Act").
This Council hereby determines it to be in the best interests of the City to issue and sell
$[5,860,000] principal amount of General Obligation Improvement and Refunding Bonds, Series
2019A, of the City (the "Bonds") to: (i) defray a portion of the expense incurred and estimated to
be incurred by the City in making the Improvements, including every item of cost of the kinds
authorized in Minnesota Statutes, Section 475.65; (ii) currently refund the February 1, 2021,
through February 1, 2025, maturities (the "Series 2009 Refunded Bonds") of the City's $2,025,000
General Obligation Sewer Revenue Refunding Bonds, Series 2009A (the "Series 2009A Bonds"),
dated, as originally issued, as of July 7, 2009; (iii) currently refund the February 1, 2024, through
February 1, 2029, maturities (the "Series 2009B Refunded Bonds"; together with the Series 2009A
Refunded Bonds, the "Refunded Bonds") of the City's $1,735,000 General Obligation Water
Revenue Refunding Bonds, Series 2009B (the "Series 2009B Bonds"), dated, as originally issued,
as of July 7, 2009; and (iv) fund the costs of issuance of the Bonds.
The portion of the Bonds ($[ ]) being issued to finance the Improvements is
referred to as the "Improvement Bonds" and is being issued pursuant to Minnesota Statutes,
Chapters 429 and 475.
The Series 2009A Bonds were issued for the purpose of (i) currently refunding certain of
the City's $2,800,000 General Obligation Wastewater Treatment Revenue Bonds, Series 2000B,
dated November 1, 2000, which financed the construction of various improvements to the City's
wastewater treatment system (the "Wastewater System"), and (ii) currently refunding certain of
the City's $850,000 General Obligation Sewer Revenue Bonds, Series 2002B, dated October 1,
2002, which financed improvements to the City's sanitary sewer system (the "Sanitary Sewer
System").
4824-8524-4582\3
The Series 2009B Bonds were issued for the purpose of currently refunding a portion of
the City's $5,697,247 General Obligation Drinking Water Revolving Fund Loan, Series 2005,
dated August 1, 2005, which financed improvements to the City's drinking water system (the
"Water System," and together with the Wastewater System and the Sanitary Sewer System, the
"System").
The improvements to the System refinanced by the Refunded Bonds are referred to herein
as the "Utility Improvements."
The Refunded Bonds will be redeemed on February 1, 2020 (the "Redemption Date"), and
the principal and interest payments on the remaining Series 2009A Bonds and Series 2009B Bonds
will be paid at maturity from the debt service funds for the respective series of bonds. The City
anticipates substantial debt service savings to result from the refunding of the Refunded Bonds.
The portion of the Bonds being issued to refund the Series 2009A Refunded Bonds
($[]) and to refund the Series 2009B Refunded Bonds ($[]) is referred to as the
"Refunding Bonds" and is being issued pursuant to Minnesota Statutes, Chapters 444, 475, and
Section 475.67.
Maturity schedules for each portion of the Bonds are attached hereto as Schedule I.
1.02. Sale of Bonds. The City has retained Ehlers & Associates, Inc., an independent
municipal advisor ("Ehlers"), to assist the City in connection with the sale of the Bonds. The
Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9),
without meeting the requirements for public sale under Minnesota Statutes, Section 475.60,
Subdivision 1. Pursuant to the Terms of Proposal and the Official Statement prepared on behalf
of the City by Ehlers, sealed proposals for the purchase of the Bonds were received at or before
the time specified for receipt of proposals. The proposals have been opened, publicly read and
considered, and the purchase price, interest rates and net interest cost under the terms of each
proposal have been determined. The most favorable proposal received is that of [Purchaser], of
[City], [State], [and associates] (the "Purchaser"), to purchase the Bonds at a price of $[�,
the Bonds to bear interest at the rates set forth in Section 3.02.
1.03. Award. The sale of the Bonds is hereby awarded to the Purchaser, and the Mayor
and City Administrator are hereby authorized and directed to execute a contract on the part of the
City with the Purchaser for the sale of the Bonds in accordance with the Terms of Proposal. The
good faith deposit of the Purchaser shall be retained and deposited by the City until the Bonds have
been delivered and shall be deducted from the purchase price paid at settlement.
SECTION 2. FORM OF BONDS. The Bonds shall be prepared in substantially the form
attached as Exhibit A hereto.
SECTION 3. BOND TERMS, EXECUTION AND DELIVERY.
3.01. Issuance of Bonds. All acts, conditions and things which are required by the
Constitution and laws of the State of Minnesota and City Charter to be done, to exist, to happen
and to be performed precedent to and in the valid issuance of the Bonds having been done, now
existing, having happened and having been performed, it is now necessary for the Council to
2
4824-8524-4582\3
establish the form and terms of the Bonds, to provide security therefor and to issue the Bonds
forthwith.
3.02. Maturities, Interest Rates, Denominations, Payment. The Bonds shall be originally
dated as of the date of issuance thereof, shall be in the denomination of $5,000 each, or any integral
multiple thereof, of single maturities, shall mature on February 1 in the years and amounts stated
below, and shall bear interest from date of original issue until paid or duly called for redemption
at the annual rates set forth opposite such years and amounts, as follows:
Year Amount Rate
2021
2022
2023
2024
2025
2026
2027
2028
Year Amount Rate
2029
2030
2031
2032
2033
2034
2035
[REVISE MATURITY SCHEDULE FOR ANY TERM BONDS]
The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender
of each Bond at the principal office of the Registrar (as hereinafter defined), the principal amount
thereof, shall be payable by check or draft issued by the Registrar; provided that, so long as the
Bonds are registered in the name of a securities depository, or a nominee thereof, in accordance
with Section 3.08 hereof, principal and interest shall be payable in accordance with the operational
arrangements of the securities depository.
3.03. Dates, Interest Payment Dates. Upon initial delivery of the Bonds pursuant to
Section 3.07 and upon any subsequent transfer or exchange pursuant to Section 3.06, the date of
authentication shall be noted on each Bond so delivered, exchanged or transferred. Interest on the
Bonds shall be payable each February 1 and August 1, commencing August 1, 2020 (each such
date, an "Interest Payment Date"), to the person in whose name the Bonds are registered on the
Bond Register (as hereinafter defined) at the Registrar's close of business on the fifteenth day of
the calendar month next preceding such Interest Payment Date, whether or not such day is a
business day. Interest shall be computed on the basis of a 360-day year composed of twelve 30-
day months.
3.04. Redemption. Bonds maturing in 2029 and later years are each subject to redemption
and prepayment at the option of the City, in whole or in part, and if in part in such order of maturity
dates as the City may select and by lot as selected by the Registrar (or, if applicable, by the bond
depository in accordance with its customary procedures) in multiples of $5,000 as to Bonds
maturing on the same date, on February 1, 2028, and on any date thereafter, at a price equal to the
principal amount thereof plus accrued interest to the date of redemption. Prior to the date specified
for the redemption of any Bond prior to its stated maturity date, the City will cause notice of the
call for redemption to be published if and as required by law, and, at least thirty days prior to the
4824-8524-4582\3
designated redemption date, will cause notice of the call to be mailed by first class mail (or, if
applicable, provided in accordance with the operational arrangements of the bond depository), to
the registered owner of any Bond to be redeemed at the owner's address as it appears on the Bond
Register maintained by the Registrar, but no defect in or failure to give such mailed notice of
redemption shall affect the validity of proceedings for the redemption of any Bond not affected by
such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or
portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the
redemption price therein specified, and from and after such date (unless the City shall default in
the payment of the redemption price) such Bonds or portions of such Bonds shall cease to bear
interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the
registered owner without charge, representing the remaining principal amount outstanding.
[COMPLETE THE FOLLOWING PROVISIONS IF THERE ARE TERM BONDS —
ADD ADDITIONAL PROVISIONS IF THERE ARE MORE THAN TWO TERM BONDS]
[Bonds maturing on February 1, 20 and 20 (the "Term Bonds") shall be subject to
mandatory redemption prior to maturity pursuant to the sinking fund requirements of this
Section 3.04 at a redemption price equal to the stated principal amount thereof plus interest accrued
thereon to the redemption date, without premium. The Registrar shall select for redemption, by
lot or other manner deemed fair, on February I in each of the following years the following stated
principal amounts of such Bonds:
Term Bonds Maturing in 20
Sinking Fund
Payment Date
(final maturity)
Aggregate
Principal Amount
Term Bonds Maturing in 20
Sinking Fund
Payment Date
(final maturity)
Aggregate
Principal Amount
Notice of redemption shall be given as provided in the preceding paragraph.]
3.05. Appointment of Initial Re ig stray. The City hereby appoints Bond Trust Services
Corporation in Roseville, Minnesota, as the initial bond registrar, transfer agent and paying agent
(the "Registrar"). The Mayor and City Administrator are authorized to execute and deliver, on
behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar
with another corporation, if the resulting corporation is a bank or trust company authorized by law
to conduct such business, such corporation shall be authorized to act as successor Registrar. The
City agrees to pay the reasonable and customary charges of the Registrar for the services
performed. The City reserves the right to remove the Registrar upon thirty days' notice and upon
the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all
cash and Bonds in its possession to the successor Registrar and shall deliver the Bond Register to
the successor Registrar.
4
4824-8524-4582\3
3.06. Registration. The effect of registration and the rights and duties of the City and the
Registrar with respect thereto shall be as follows:
(a) Register. The Registrar shall keep at its principal corporate trust office a
bond register in which the Registrar shall provide for the registration of ownership of
Bonds and the registration of transfers and exchanges of Bonds entitled to be registered,
transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed
by the registered owner thereof or accompanied by a written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the registered owner thereof or by an
attorney duly authorized by the registered owner in writing, the Registrar shall authenticate
and deliver, in the name of the designated transferee or transferees, one or more new Bonds
of a like aggregate principal amount and maturity, as requested by the transferor. The
Registrar may, however, close the books for registration of any transfer after the fifteenth
day of the month preceding each interest payment date and until such interest payment
date.
(c) Exchange of Bonds. Whenever any Bond is surrendered by the registered
owner for exchange, the Registrar shall authenticate and deliver one or more new Bonds
of a like aggregate principal amount and maturity, as requested by the registered owner or
the owner's attorney duly authorized in writing.
(d) Cancellation. All Bonds surrendered upon any transfer or exchange shall
be promptly cancelled by the Registrar and thereafter disposed of as directed by the City.
(e) Improper or Unauthorized Transfer. When any Bond is presented to the
Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that
the endorsement on such Bond or separate instrument of transfer is legally authorized. The
Registrar shall incur no liability for its refusal, in good faith, to make transfers which it, in
its judgment, deems improper or unauthorized.
(f) Persons Deemed Owners. The City and the Registrar may treat the person
in whose name any Bond is at any time registered in the bond register as the absolute owner
of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving
payment of, or on account of, the principal of and interest on such Bond and for all other
purposes, and all such payments so made to any such registered owner or upon the owner's
order shall be valid and effectual to satisfy and discharge the liability of the City upon such
Bond to the extent of the sum or sums so paid.
(g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except
for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge
upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other
governmental charge required to be paid with respect to such transfer or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become
mutilated or be lost, stolen or destroyed, the Registrar shall deliver a new Bond of like
amount, number, maturity date and tenor in exchange and substitution for and upon
4824-8524-4582\3
cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond
lost, stolen or destroyed, upon the payment of the reasonable expenses and charges of the
Registrar in connection therewith; and, in the case of a Bond lost, stolen or destroyed, upon
filing with the Registrar of evidence satisfactory to it that such Bond was lost, stolen or
destroyed, and of the ownership thereof, and upon furnishing to the Registrar of an
appropriate bond or indemnity in form, substance and amount satisfactory to it, in which
both the City and the Registrar shall be named as obligees. All Bonds so surrendered to
the Registrar shall be cancelled by it and evidence of such cancellation shall be given to
the City. If the mutilated, lost, stolen or destroyed Bond has already matured or been called
for redemption in accordance with its terms, it shall not be necessary to issue a new Bond
prior to payment.
3.07. Execution, Authentication and Delivery. The Bonds shall be prepared under the
direction of the City Administrator and shall be executed on behalf of the City by the signatures
of the Mayor and City Administrator, provided that the signatures may be printed, engraved or
lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of
whose signature shall appear on the Bonds shall cease to be such officer before the delivery of any
Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the
same as if such officer had remained in office until delivery. Notwithstanding such execution, no
Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this
Resolution unless and until a certificate of authentication on the Bond has been duly executed by
the manual signature of an authorized representative of the Registrar. Certificates of authentication
on different Bonds need not be signed by the same representative. The executed certificate of
authentication on each Bond shall be conclusive evidence that it has been authenticated and
delivered under this Resolution. When the Bonds have been prepared, executed and authenticated,
the City Administrator shall deliver them to the Purchaser upon payment of the purchase price in
accordance with the contract of sale heretofore executed, and the Purchaser shall not be obligated
to see to the application of the purchase price.
3.08. Securities Depository. (a) For purposes of this Section the following terms shall
have the following meanings:
"Beneficial Owner" shall mean, whenever used with respect to a Bond, the person in whose
name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records
of such Participant, or such person's subrogee.
"Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee
of DTC with respect to the Bonds.
"DTC" shall mean The Depository Trust Company of New York, New York.
"Participant" shall mean any broker -dealer, bank or other financial institution for which
DTC holds Bonds as securities depository.
"Representation Letter" shall mean the Representation Letter from the City to DTC.
(b) The Bonds shall be initially issued as separately authenticated fully registered
bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds.
6
4824-8524-4582\3
Upon initial issuance, the ownership of such Bonds shall be registered in the bond register in the
name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its
nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of
payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be
redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds
under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and
neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the
Registrar nor the City shall have any responsibility or obligation to any Participant, any person
claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or
any other person which is not shown on the bond register as being a registered owner of any Bonds,
with respect to the accuracy of any records maintained by DTC or any Participant, with respect to
the payment by DTC or any Participant of any amount with respect to the principal of or interest
on the Bonds, with respect to any notice which is permitted or required to be given to owners of
Bonds under this resolution, with respect to the selection by DTC or any Participant of any person
to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent
given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is
registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all principal of
and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede &
Co. in accordance with the Representation Letter, and all such payments shall be valid and
effective to fully satisfy and discharge the City's obligations with respect to the principal of and
interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall
receive an authenticated Bond for each separate stated maturity evidencing the obligation of the
City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written
notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co.,
the Bonds will be transferable to such new nominee in accordance with paragraph (e) hereof.
(c) In the event the City determines that it is in the best interest of the Beneficial
Owners that they be able to obtain Bonds in the form of bond certificates, the City may notify DTC
and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of
Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with
paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the
Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities
with respect thereto under applicable law. In such event the Bonds will be transferable in
accordance with paragraph (e) hereof.
(d) The execution and delivery of the Representation Letter to DTC by the Mayor, in
the form presented to this Council with such changes, omissions, insertions and revisions as the
Mayor shall deem advisable, is hereby authorized, and execution of the Representation Letter by
the Mayor shall be conclusive evidence of such approval. The Representation Letter shall set forth
certain matters with respect to, among other things, notices, consents and approvals by registered
owners of the Bonds and Beneficial Owners and payments on the Bonds. The Registrar shall have
the same rights with respect to its actions thereunder as it has with respect to its actions under this
resolution.
(e) In the event that any transfer or exchange of Bonds is permitted under paragraph
(b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of
the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted
7
4824-8524-4582\3
transferee in accordance with the provisions of this resolution. In the event Bonds in the form of
certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as owner
of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this
resolution shall also apply to all matters relating thereto, including, without limitation, the printing
of such Bonds in the form of bond certificates and the method of payment of principal of and
interest on such Bonds in the form of bond certificates.
SECTION 4. SECURITY PROVISIONS.
4.01. General Obligation Improvement and Refunding Bonds, Series 2019A Construction
Fund. There is hereby created a special bookkeeping fund to be designated as the "General
Obligation Improvement and Refunding Bonds, Series 2019A Construction Fund" (the
"Construction Fund"), to be held and administered by the City Finance Director separate and apart
from all other funds of the City. The City appropriates to the Construction Fund (a) the proceeds
of the sale of the Improvement Bonds ($[]), representing the estimated costs of the
Improvements ($[ ]) and costs of issuance of the Improvement Bonds ($[ ). The City
Finance Director shall maintain the Construction Fund until payment of all costs and expenses
incurred in connection with the construction of the Improvements have been paid.
From the Construction Fund there shall be paid all costs and expenses related to the
construction of the Improvements. After payment of all such costs and expenses, the Construction
Fund shall be terminated. All funds on hand in the Construction Fund when terminated shall be
credited to the Bond Fund described in Section 4.03 hereof, unless and except as such proceeds
may be transferred to some other fund or account as to which the City has received from bond
counsel an opinion that such other transfer is permitted by applicable laws and does not impair the
exemption of interest on the Bonds from federal income taxes. In no event shall funds remain in
the Project Fund later than November 5, 2024.
4.02. Refunding.
Series 2009A Refunding. Proceeds of the Refunding Bonds in the amount of
$[ shall be deposited in the sinking fund established for the Series 2009A Bonds to
be applied to the redemption of the Series 2009A Refunded Bonds on the Redemption Date, and
proceeds of the Refunding Bonds in the amount of $[ shall be used to pay costs of
issuance of the portion of the Refunding Bonds that refund the Series 2009A Refunded Bonds (the
"Series 2009A Refunding Bonds").
Series 2009B Refunding. Proceeds of the Refunding Bonds in the amount of
$[ shall be deposited in the sinking fund established for the Series 2009B Bonds to
be applied to the redemption of the Series 2009B Refunded Bonds on the Redemption Date, and
proceeds of the Refunding Bonds in the amount of $[ shall be used to pay costs of
issuance of the portion of the Refunding Bonds that refund the Series 2009B Refunded Bonds (the
"Series 2009B Refunding Bonds").
4.03. General Obligation Improvement and Refunding Bonds, Series 2019A Bond Fund.
The Bonds shall be payable from a separate General Obligation Improvement and Refunding
Bonds, Series 2019A Bond Fund (the "Bond Fund") of the City, which shall be created and
8
4824-8524-4582\3
maintained on the books of the City as a separate debt redemption fund until the Bonds, and all
interest thereon, are fully paid. Into the Bond Fund shall be paid:
(a) any funds received from the Purchaser upon delivery of the Bonds in excess of the
amounts specified in Sections 4.01 and 4.02 above;
(b) System revenues pledged pursuant to Section 4.06 hereof,
(c) all excess amounts on deposit in the respective debt service funds maintained for
the payment of the Refunded Bonds upon the retirement of the Refunded Bonds on the Redemption
Date;
(d) any special assessments collected pursuant to Section 4.04 hereof,
(e) any taxes collected pursuant to Section 4.05 hereof, and
(f) any other funds appropriated by this Council for the payment of the Bonds.
There are hereby established two accounts in the Bond Fund, designated as the "Debt
Service Account" and the "Surplus Account." All money appropriated or to be deposited in the
Bond Fund shall be deposited as received into the Debt Service Account. On each February 1, the
City Finance Director shall determine the amount on hand in the Debt Service Account. If such
amount is in excess of one -twelfth of the debt service payable from the Bond Fund in the
immediately preceding 12 months, the City Finance Director shall promptly transfer the amount
in excess to the Surplus Account. The City appropriates to the Surplus Account any amounts to
be transferred thereto from the Debt Service Account as herein provided and all income derived
from the investment of amounts on hand in the Surplus Account. If at any time the amount on
hand in the Debt Service Account is insufficient to meet the requirements of the Bond Fund, the
City Finance Director shall transfer to the Debt Service Account amounts on hand in the Surplus
Account to the extent necessary to cure such deficiency.
If the balance in the Bond Fund is at any time insufficient to pay all interest and principal
then due on all Bonds payable therefrom, the payment shall be made from any fund of the City
which is available for that purpose, subject to reimbursement from the Surplus Account when the
balance therein is sufficient, and the City covenants and agrees that it will each year levy a
sufficient amount of ad valorem taxes to take care of any accumulated or anticipated deficiency,
which levy is not subject to any constitutional, statutory or charter limitation.
4.04. Levy of Special Assessments. For the payment of the cost of the Improvements
financed by the Improvement Bonds, the City has levied special assessments against all assessable
lots, tracts and parcels of land benefited thereby and located within the area proposed to be assessed
therefor, based upon the benefits received by each such lot, tract or parcel, in an aggregate principal
amount not less than twenty percent (20%) of the cost of the Improvements. In the event that any
such assessment shall be at any time held invalid with respect to any lot, piece or parcel of land,
due to any error, defect or irregularity in any action or proceeding taken or to be taken by the City
or this Council or any of the City's officers or employees, either in the making of such assessment
or in the performance of any condition precedent thereto, the City and this Council hereby covenant
9
4824-8524-4582\3
and agree that they will forthwith do all such further acts and take all such further proceedings as
may be required by law to make such assessments a valid and binding lien upon such property.
4.05. Pleds4e of TaxingP. For the prompt and full payment of the principal of and
interest on the Bonds as such payments respectively become due, the full faith, credit and unlimited
taxing powers of the City shall be and are hereby irrevocably pledged. In order to produce
aggregate amounts which, together with the collections of other amounts as set forth in Section
4.03, will produce amounts not less than 5% in excess of the amounts needed to meet when due
the principal and interest payments on the Bonds, ad valorem taxes are hereby levied on all taxable
property in the City, the taxes to be levied and collected in the following years and amounts:
Lever Collection Years Amount
See attached schedules
The taxes shall be irrepealable as long as any of the Bonds are outstanding and unpaid,
provided that the City reserves the right and power to reduce the tax levies from other legally
available funds, in accordance with the provisions of Minnesota Statutes, Section 475.61.
4.06. Pledge of Net Revenues. It is hereby found, determined and declared that the City
owns and operates the System as a revenue producing utility and convenience and that the net
operating revenues of the System, after deducting from the gross receipts derived from charges for
the service, use and availability of the System the normal, current and reasonable expenses of
operation and maintenance thereof, will be sufficient, together with any other funds actually
appropriated by the City, for the payment when due of the principal of and interest on the
Refunding Bonds herein authorized, and on any other bonds to which such revenues are pledged.
SECTION 5. DEFEASANCE. When all of the Bonds have been discharged as provided
in this section, all pledges, covenants and other rights granted by this resolution to the holders of
the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which
are due on any date by depositing with the paying agent on or before that date a sum sufficient for
the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be
discharged by depositing with the paying agent a sum sufficient for the payment thereof in full
with interest accrued to the date of such deposit. The City may also at any time discharge its
obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing
and regulating such action, by depositing irrevocably in escrow, with a bank or trust company
qualified by law as an escrow agent for this purpose, cash or securities which are general
obligations of the United States or securities of United States agencies which are authorized by
law to be so deposited, bearing interest payable at such time and at such rates and maturing on
such dates as shall be required, without reinvestment, to pay all principal and interest to become
due thereon to maturity.
SECTION 6. REGISTRATION, CERTIFICATION OF PROCEEDINGS,
INVESTMENT OF MONEYS, ARBITRAGE AND OFFICIAL STATEMENT.
6.01. Registration. The City Administrator is hereby authorized and directed to file a
certified copy of this resolution with the County Auditor of McLeod County, together with such
other information as he shall require, and to obtain from the County Auditor a certificate that the
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Bonds have been entered on his bond register and that the tax required for the payment thereof has
been levied and filed as required by law.
6.02. Certification of Proceedings. The officers of the City and the County Auditor of
McLeod County are hereby authorized and directed to prepare and furnish to the Purchaser, and
to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records of the
City, and such other affidavits, certificates and information as may be required to show the facts
relating to the legality and marketability of the Bonds as the same appear from the books and
records under their custody and control or as otherwise known to them, and all such certified
copies, certificates and affidavits, including any heretofore furnished, shall be deemed
representations of the City as to the facts recited therein.
6.03. Covenant. The City covenants and agrees with the holders from time to time of the
Bonds that it will not take or permit to be taken by any of its officers, employees or agents any
action which would cause the interest on the Bonds to become subject to taxation under the Internal
Revenue Code of 1986, as amended (the "Code"), and Regulations promulgated thereunder (the
"Regulations"), as such are enacted or promulgated and in effect on the date of issue of the Bonds,
and covenants to take any and all actions within its powers to ensure that the interest on the Bonds
will not become subject to taxation under such Code and Regulations. The Improvements and the
Utility Improvements will be owned and maintained by the City and available for use by members
of the general public on a substantially equal basis. The City shall not enter into any lease, use or
other agreement with any non -governmental person relating to the use of such improvements or
security for the payment of the Bonds which might cause the Bonds to be considered "private
activity bonds" or "private loan bonds" within the meaning of Section 141 of the Code.
6.04. Arbitrage Certification. The Mayor and City Administrator, being the officers of the
City charged with the responsibility for issuing the Bonds pursuant to this resolution, are
authorized and directed to execute and deliver to the Purchaser a certificate in accordance with the
provisions of Section 148 of the Code, and Section 1.148-2(b)(2) of the Regulations, stating the
facts and estimates in existence on the date of issue and delivery of the Bonds which make it
reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause
the Bonds to be arbitrage bonds within the meaning of said Code and Regulations.
6.05. Arbitrage Rebate. The City acknowledges that the Bonds may be subject to the
rebate requirements of Section 148(f) of the Code. The City covenants and agrees to retain such
records, make such determinations, file such reports and documents and pay such amounts at such
times as are required under said Section 148(f) and applicable Regulations to preserve the
exclusion of interest on the Bonds from gross income for federal income tax purposes, unless the
Bonds qualify for an exception from the rebate requirement pursuant to one of the spending
exceptions set forth in Section 1.148-7 of the Regulations and no "gross proceeds" of the Bonds
(other than amounts constituting a "bona fide debt service fund") arise during or after the
expenditure of the original proceeds thereof.
6.06. Qualified Tax Exempt Obligations. For purposes of section 265(b)(3) of the Code,
the City hereby acknowledges that:
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(i) the portion of the Bonds not in excess of the principal amount of the Series 2009A
Refunded Bonds, $1,210,000, is deemed designated as a "qualified tax-exempt obligation." For
such purposes, the City represents, in accordance with Section 265(b)(3)(D)(ii) and (iii) that the
average maturity date of the Series 2009A Refunding Bonds, [3.291] years, is not greater than the
remaining weighted average maturity of the Series 2009A Refunded Bonds, [3.322] years, and the
Series 2009A Refunding Bonds have a final maturity date which is not later than the date which is
30 years after the date the original qualified tax-exempt obligation refunded by the Series 2009A
Refunding Bonds was issued;
(ii) the portion of the Bonds not in excess of the principal amount of the Series 2009B
Refunded Bonds, $1,735,000, is deemed designated as a "qualified tax-exempt obligation." For
such purposes, the City represents, in accordance with Section 265(b)(3)(D)(ii) and (iii) that the
average maturity date of the Series 2009B Refunding Bonds, [6.736] years, is not greater than the
remaining weighted average maturity of the Series 2009B Refunded Bonds, [6.879] years, and the
Series 2009B Refunding Bonds have a final maturity date which is not later than the date which is
30 years after the date the original qualified tax-exempt obligation refunded by the Series 2009A
Refunding Bonds was issued; and
(iii) the remaining amount of the Bond issue, $[2,915,000], is designated as qualified tax-
exempt obligations, and the Council hereby finds that the reasonably anticipated amount of tax-
exempt obligations which are not private activity bonds (not treating qualified 501(c)(3) bonds
under Section 145 of the Code as private activity bonds for the purpose of this representation) and
are not otherwise excluded from calculation pursuant to the Code which will be issued by the City
and all subordinate entities during calendar year 2019 does not exceed $10,000,000.
6.07. Official Statement. The Official Statement relating to the Bonds, prepared and
distributed on behalf of the City by Ehlers & Associates, Inc., is hereby approved. The officers of
the City are hereby authorized and directed to execute such certificates as may be appropriate
concerning the accuracy, completeness and sufficiency of the Official Statement.
6.08. Reimbursement. The City certifies that the proceeds of the Bonds will not be used
by the City to reimburse itself for any expenditure with respect to the financed facilities which the
City paid or will have paid more than 60 days prior to the issuance of the Bonds unless, with
respect to such prior expenditures, the City shall have made a declaration of official intent which
complies with the provisions of Section 1.150-2 of the Regulations, provided that a declaration of
official intent shall not be required (i) with respect to certain de minimis expenditures, if any, with
respect to the financed facilities meeting the requirements of Section 1.150-2(f)(1) of the
Regulations, or (ii) with respect to "preliminary expenditures" for the financed facilities as defined
in Section 1.150-2(f)(2) of the Regulations, including engineering or architectural expenses and
similar preparatory expenses, which in the aggregate do not exceed 20% of the "issue price" of the
Bonds.
SECTION 7. CONTINUING DISCLOSURE. (a) Purpose and Beneficiaries. To provide
for the public availability of certain information relating to the Bonds and the security therefor and
to permit the Purchaser and other participating underwriters in the primary offering of the Bonds
to comply with amendments to Rule 15c2-12 promulgated by the SEC under the Securities
Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect
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and interpreted from time to time, the "Rule"), which will enhance the marketability of the Bonds,
the City hereby makes the following covenants and agreements for the benefit of the Owners (as
hereinafter defined) from time to time of the Outstanding Bonds. The City is the only obligated
person in respect of the Bonds within the meaning of the Rule for purposes of identifying the
entities in respect of which continuing disclosure must be made. If the City fails to comply with
any provisions of this section, any person aggrieved thereby, including the Owners of any
Outstanding Bonds, may take whatever action at law or in equity may appear necessary or
appropriate to enforce performance and observance of any agreement or covenant contained in this
section, including an action for a writ of mandamus or specific performance. Direct, indirect,
consequential and punitive damages shall not be recoverable for any default hereunder to the extent
permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a
default under this section constitute a default under the Bonds or under any other provision of this
resolution. As used in this section, Owner or Bondowner means, in respect of a Bond, the
registered owner or owners thereof appearing in the bond register maintained by the Registrar or
any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the
Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to
the Registrar. As used herein, "Beneficial Owner" means, in respect of a Bond, any person or
entity which (i) has the power, directly or indirectly, to vote or consent with respect to, or to dispose
of ownership of, such Bond (including persons or entities holding Bonds through nominees,
depositories or other intermediaries), or (ii) is treated as the owner of the Bond for federal income
tax purposes.
(b) Information To Be Disclosed. The City will provide, in the manner set forth in
subsection (c) hereof, either directly or indirectly through an agent designated by the City, the
following information at the following times:
(1) on or before twelve (12) months after the end of each fiscal year of the City,
commencing with the fiscal year ending December 31, 2019, the following
financial information and operating data in respect of the City (the "Disclosure
Information"):
(A) the audited financial statements of the City for such fiscal year, prepared in
accordance with the governmental accounting standards promulgated by the
Governmental Accounting Standards Board or as otherwise provided under
Minnesota law, as in effect from time to time, or, if and to the extent such
financial statements have not been prepared in accordance with such
generally accepted accounting principles for reasons beyond the reasonable
control of the City, noting the discrepancies therefrom and the effect
thereof, and certified as to accuracy and completeness in all material
respects by the fiscal officer of the City; and
(B) to the extent not included in the financial statements referred to in paragraph
(A) hereof, the information for such fiscal year or for the period most
recently available of the type contained in the Official Statement under
headings: Current Property Valuations, Direct Debt, Tax Levies and
Collections, US Census Data/Population Trend, and
Employment/Unemployment Data, which information may be unaudited.
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Notwithstanding the foregoing paragraph, if the audited financial statements are not
available by the date specified, the City shall provide on or before such date unaudited financial
statements in the format required for the audited financial statements as part of the Disclosure
Information and, within 10 days after the receipt thereof, the City shall provide the audited
financial statements. Any or all of the Disclosure Information may be incorporated by reference,
if it is updated as required hereby, from other documents, including official statements, which have
been submitted to the Municipal Securities Rulemaking Board ("MSRB") through its Electronic
Municipal Market Access System ("EMMA") or to the SEC. If the document incorporated by
reference is a final official statement, it must be available from the MSRB. The City shall clearly
identify in the Disclosure Information each document so incorporated by reference. If any part of
the Disclosure Information can no longer be generated because the operations of the City have
materially changed or been discontinued, such Disclosure Information need no longer be provided
if the City includes in the Disclosure Information a statement to such effect, provided, however, if
such operations have been replaced by other City operations in respect of which data is not
included in the Disclosure Information and the City determines that certain specified data
regarding such replacement operations would be a Material Fact (as defined in paragraph (2)
hereof), then, from and after such determination, the Disclosure Information shall include such
additional specified data regarding the replacement operations. If the Disclosure Information is
changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then
the City shall include in the next Disclosure Information to be delivered hereunder, to the extent
necessary, an explanation of the reasons for the amendment and the effect of any change in the
type of financial information or operating data provided.
(2) In a timely manner not in excess of ten business days after the occurrence of the
event, notice of the occurrence of any of the following events (each, a "Material
Fact"):
(A) Principal and interest payment delinquencies;
(B) Non-payment related defaults, if material;
(C) Unscheduled draws on debt service reserves reflecting financial difficulties;
(D) Unscheduled draws on credit enhancements reflecting financial difficulties;
(E) Substitution of credit or liquidity providers, or their failure to perform;
(F) Adverse tax opinions, the issuance by the Internal Revenue Service of
proposed or final determinations of taxability, Notices of Proposed Issue
(IRS Form 5701-TEB), or other material notices or determinations with
respect to the tax status of the security, or other material events affecting
the tax status of the security;
(G) Modifications to rights of security holders, if material;
(H) Bond calls, if material, and tender offers;
(I) Defeasances;
(J) Release, substitution, or sale of property securing repayment of the
securities, if material;
(K) Rating changes;
(L) Bankruptcy, insolvency, receivership or similar event of the obligated
person;
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(M) The consummation of a merger, consolidation, or acquisition involving an
obligated person or the sale of all or substantially all of the assets of the
obligated person, other than in the ordinary course of business, the entry
into a definitive agreement to undertake such an action or the termination
of a definitive agreement relating to any such actions, other than pursuant
to its terms, if material;
(N) Appointment of a successor or additional trustee or the change of name of
a trustee, if material;
(0) Incurrence of a financial obligation of the obligated person, if material, or
agreement to covenants, events of default, remedies, priority rights, or other
similar terms of a financial obligation of the obligated person, any of which
affect security holders, if material; and
(P) Default, event of acceleration, termination event, modification of terms, or
other similar events under the terms of a financial obligation of the obligated
person, any of which reflect financial difficulties.
For purposes of the events identified in paragraphs (0) and (P) above, the term "financial
obligation" means (i) a debt obligation; (ii) a derivative instrument entered into in connection with,
or pledged as security or a source of payment for, an existing or planned debt obligation; or (iii) a
guarantee of (i) or (ii). The term "financial obligation" shall not include municipal securities as to
which a final official statement has been provided to the MSRB consistent with the Rule.
As used herein, for those events that must be reported if material, an event is "material" if
it is an event as to which a substantial likelihood exists that a reasonably prudent investor would
attach importance thereto in deciding to buy, hold or sell a Bond or, if not disclosed, would
significantly alter the total information otherwise available to an investor from the Official
Statement, information disclosed hereunder or information generally available to the public.
Notwithstanding the foregoing sentence, an event is also "material" if it is an event that would be
deemed material for purposes of the purchase, holding or sale of a Bond within the meaning of
applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the
event.
For the purposes of the event identified in (L) hereinabove, the event is considered to occur
when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for
an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding
under state or federal law in which a court or governmental authority has assumed jurisdiction over
substantially all of the assets or business of the obligated person, or if such jurisdiction has been
assumed by leaving the existing governing body and officials or officers in possession but subject
to the supervision and orders of a court or governmental authority, or the entry of an order
confirming a plan of reorganization, arrangement or liquidation by a court or governmental
authority having supervision or jurisdiction over substantially all of the assets or business of the
obligated person.
(3) In a timely manner, notice of the occurrence of any of the following events or
conditions:
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(A) the failure of the City to provide the Disclosure Information required under
paragraph (b)(1) at the time specified thereunder;
(B) the amendment or supplementing of this section pursuant to subsection (d),
together with a copy of such amendment or supplement and any explanation
provided by the City under subsection (d)(2);
(C) the termination of the obligations of the City under this section pursuant to
subsection (d);
(D) any change in the accounting principles pursuant to which the financial
statements constituting a portion of the Disclosure Information are
prepared; and
(E) any change in the fiscal year of the City.
(c) Manner of Disclosure.
(1) The City agrees to make available to the MSRB through EMMA, in an electronic
format as prescribed by the MSRB, the information described in subsection (b).
(2) All documents provided to the MSRB pursuant to this subsection (c) shall be
accompanied by identifying information as prescribed by the MSRB from time to
time.
(d) Term, Amendments, Interpretation.
(1) The covenants of the City in this section shall remain in effect so long as any Bonds
are Outstanding. Notwithstanding the preceding sentence, however, the obligations
of the City under this section shall terminate and be without further effect as of any
date on which the City delivers to the Registrar an opinion of Bond Counsel to the
effect that, because of legislative action or final judicial or administrative actions
or proceedings, the failure of the City to comply with the requirements of this
section will not cause participating underwriters in the primary offering of the
Bonds to be in violation of the Rule or other applicable requirements of the
Securities Exchange Act of 1934, as amended, or any statutes or laws successory
thereto or amendatory thereof.
(2) This section (and the form and requirements of the Disclosure Information) may be
amended or supplemented by the City from time to time, without notice to (except
as provided in paragraph (c)(3) hereof) or the consent of the Owners of any Bonds,
by a resolution of this Council filed in the office of the recording officer of the City
accompanied by an opinion of Bond Counsel, who may rely on certificates of the
City and others and the opinion may be subject to customary qualifications, to the
effect that: (i) such amendment or supplement (a) is made in connection with a
change in circumstances that arises from a change in law or regulation or a change
in the identity, nature or status of the City or the type of operations conducted by
the City, or (b) is required by, or better complies with, the provisions of paragraph
(b)(5) of the Rule; (ii) this section as so amended or supplemented would have
complied with the requirements of paragraph (b)(5) of the Rule at the time of the
primary offering of the Bonds, giving effect to any change in circumstances
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4824-8524-4582\3
applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted
at the time of the amendment or supplement was in effect at the time of the primary
offering; and (iii) such amendment or supplement does not materially impair the
interests of the Bondowners under the Rule.
If the Disclosure Information is so amended, the City agrees to provide,
contemporaneously with the effectiveness of such amendment, an explanation of
the reasons for the amendment and the effect, if any, of the change in the type of
financial information or operating data being provided hereunder.
(3) This section is entered into to comply with the continuing disclosure provisions of
the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule.
SECTION 8. AUTHORIZATION OF PAYMENT OF CERTAIN COSTS OF
ISSUANCE OF THE BONDS. The City authorizes the Purchaser to forward the amount of Bond
proceeds allocable to the payment of issuance expenses to Old National Bank on the closing date
for further distribution as directed by the City's municipal advisor, Ehlers & Associates, Inc.
SECTION 9. REDEMPTION OF REFUNDED BONDS. The City Finance Director is
hereby directed to advise Bond Trust Services Corporation, Roseville, Minnesota, as paying agent
for the Refunded Bonds, to call the Refunded Bonds for redemption and prepayment on the
Redemption Date, and to give thirty days' mailed Notice of Redemption, substantially in the form
attached hereto, all in accordance with the provisions of the resolution authorizing the issuance of
the Refunded Bonds.
Mayor
Attest:
City Administrator
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The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being taken thereon, the following
Councilmembers voted in favor thereof:
and the following Councilmembers voted against the same:
whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor,
which was attested by the City Administrator.
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EXHIBIT A
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF McLEOD
CITY OF HUTCHINSON
GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BOND, SERIES 2019A
R- 15101
Interest Rate
REGISTERED OWNER:
PRINCIPAL AMOUNT:
Maturity Date
February 1, 20
CEDE & CO.
Date of Original Issue
November 5, 2019
THOUSAND DOLLARS
CUSIP No.
THE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"), acknowledges itself to
be indebted and, for value received, hereby promises to pay to the registered owner above named, the
principal amount indicated above, on the maturity date specified above, with interest thereon from the date
of original hereof specified above at the annual rate specified above computed on the basis of a 360-day
year consisting of twelve 30-day months, payable on February 1 and August 1 in each year, commencing
August 1, 2020, to the person in whose name this Bond is registered at the close of business on the 15th
day (whether or not a business day) of the immediately preceding month, all subject to the provisions
referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest
hereon and, upon presentation and surrender hereof, the principal hereof, are payable in lawful money of
the United States of America by check or draft of Bond Trust Services Corporation, in Roseville, Minnesota,
as Bond Registrar, Transfer Agent and Paying Agent (the "Bond Registrar"), or its successor designated
under the Resolution described herein.
This Bond is one of an issue in the aggregate principal amount of $[5,860,000] (the "Bonds"), all
of like date and tenor except as to serial number, interest rate, redemption privilege and maturity date, issued
pursuant to a resolution adopted by the City Council on October 8, 2019 (the "Resolution") to pay the cost
of construction of various street improvements in the City (the "Improvements") and currently refund
certain general obligation bonds of the City, and is issued pursuant to and in full conformity with the
provisions of the City Charter and Constitution and laws of the State of Minnesota thereunto enabling,
including Minnesota Statutes, Chapters 429, 444, and 475 and Sections 475.67. For the full and prompt
payment of the principal of and interest on the Bonds as the same become due, the full faith, credit and
taxing power of the City have been and are hereby irrevocably pledged. The Bonds are issuable only in
fully registered form, in the denomination of $5,000 or any integral multiple thereof, of single maturities.
Bonds maturing in the years 2029 and thereafter are each subject to redemption and prepayment,
at the option of the City and in whole or in part and if in part, in the maturities selected by the City and by
lot, assigned in proportion to their principal amount, within any maturity, on February 1, 2028 and on any
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4824-8524-4582\3
date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the
date of redemption.
[Bonds maturing on February 1, 20 are subject to mandatory redemption, at a redemption price
equal to their principal amount plus interest accrued thereon to the redemption date, without premium, on
February 1 in each of the years shown below, in an amount equal to the following principal amounts:
Term Bonds Maturing in 20[ 1
Sinking Fund Aggregate
Payment Date Principal Amount
(final maturity)]
At least thirty days prior to the date set for redemption of any Bond, notice of the call for redemption
will be mailed to the Bond Registrar and to the registered owner of each Bond to be redeemed at his address
appearing in the Bond Register, but no defect in or failure to give such mailed notice of redemption shall
affect the validity of proceedings for the redemption of any Bond, not affected by such defect or failure.
Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be
redeemed shall, on the redemption date, become due and payable at the redemption price herein specified
and from and after such date (unless the City shall default in the payment of the redemption price) such
Bond or portions of Bonds shall cease to bear interest. Upon the partial redemption of any Bond, a new
Bond or Bonds will be delivered to the registered owner without charge, representing the remaining
principal amount outstanding.
The Bonds have been designated as "qualified tax-exempt obligations" pursuant to Section 265(b)
of the Internal Revenue Code of 1986, as amended.
As provided in the Resolution and subject to certain limitations set forth therein, this Bond is
transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner
hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written
instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or his
attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon
such transfer or exchange, the City will cause a new Bond or Bonds to be issued in the name of the transferee
or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing
on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with
respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the person in whose name this Bond is
registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving
payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any
notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions
and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen
and to be performed precedent to and in the issuance of this Bond in order to make it a valid and binding
general obligation of the City according to its terms have been done, do exist, have happened and have been
performed as so required; that prior to the issuance hereof the City has by the Resolution levied or agreed
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to levy special assessments on property specially benefitted by the Improvements and covenanted and
agreed to collect and apply to payment of the Bonds ad valorem taxes levied on all taxable property in the
City and certain net revenues of its municipal water and sewer systems, which taxes, assessments and
revenues are estimated to be collectible in years and amounts sufficient to produce sums not less than 5%
in excess of the principal of and interest on the Bonds when due, and has appropriated such assessments,
revenues, and taxes to its General Obligation Improvement and Refunding Bonds, Series 2019A Bond Fund
for the payment of such principal and interest; that if necessary for the payment of such principal and
interest, additional ad valorem taxes are required to be levied upon all taxable property in the City, without
limitation as to rate or amount; that all proceedings relative to the projects financed by this Bond have been
or will be taken according to law and that the issuance of this Bond, together with all other indebtedness of
the City outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause
the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness.
This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or
benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by
manual signature of the authorized representative of the Bond Registrar.
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4824-8524-4582\3
IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, State of Minnesota, by its
City Council, has caused this Bond to be executed by the signatures of the Mayor and the City Administrator
and has caused this Bond to be dated as of the date set forth below.
CITY OF HUTCHINSON, MINNESOTA
(Facsimile Signature - City Administrator) (Facsimile Signature — Mayor)
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the Resolution mentioned within.
Date of Authentication:
BOND TRUST SERVICES CORPORATION,
as Bond Registrar
IM
Authorized Representative
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4824-8524-4582\3
The following abbreviations, when used in the inscription on the face of this Bond, shall be
construed as though they were written out in full according to the applicable laws or regulations:
TEN COM --as tenants in common UTMA ................. as Custodian for ..................
(Cust) (Minor)
TEN ENT --as tenants by the entireties under Uniform Transfers to Minors Act ...........................
(State)
JT TEN --as joint tenants with right of survivorship and not as tenants in common
Additional abbreviations may also be used.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
the within Bond and all rights thereunder, and does hereby irrevocably
constitute and appoint attorney to transfer the said Bond on the books
kept for registration of the within Bond, with full power of substitution in the premises.
Dated:
NOTICE: The assignor's signature to this assignment must
correspond with the name as it appears upon the face of the within
Bond in every particular, without alteration or enlargement or any
change whatsoever.
Signature Guaranteed:
Signature(s) must be guaranteed by an "eligible guarantor
institution" meeting the requirements of the Registrar,
which requirements include membership or participation
in STAMP or such other "signature guaranty program" as
may be determined by the Registrar in addition to or in
substitution for STAMP, all in accordance with the
Securities Exchange Act of 1934, as amended.
Please insert social security or other identifying number of assignee:
A-5
4824-8524-4582\3
Exhibit B
PROJECTED TAX LEVIES AND ASSESSMENTS
[TO COME]
4824-8524-4582\3
EXHIBIT C
NOTICE OF REDEMPTION
General Obligation Sewer Revenue Refunding Bonds, Series 2009A
Dated July 7, 2009
City of Hutchinson, Minnesota
NOTICE IS HEREBY GIVEN THAT there have been called for redemption and prepayment on February 1, 2020 all
outstanding Bonds of the above referenced issue, maturing in the following years on the following dates and having
the interest rates listed below:
Maturity
Amount
2/1/2021
$ 225,000
2/2/2022
230,000
2/l/2023
240,000
2/2/2024
250,000
2/l/2025
265,000
Rate
CUSIP Number*
3.75%
448285 EU6
4.00
448285 EV4
4.00
448285 EW2
4.10
448285 EXO
4.20
448285 EY8
The Bonds will be redeemed at a price of 100% of their principal amount plus accrued interest to the date of
redemption. Holders of the Bonds should present them for payment to Bond Trust Services Corporation, Roseville,
Minnesota, on or before said date, when they will cease to bear interest, in the following manner:
By Mail, Overnight Mail, or Courier Service, or In Person, By Hand:
Bond Trust Services Corporation
Attention: Bond Trust Services
3060 Centre Point Drive
Roseville, Minnesota 55113
651-697-8500
Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2001, federal
backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time the payment
by the redeeming institutions if they are not provided with your social security number or federal employer
identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form, which may be
obtained at a bank or other financial institution.
The Registrar shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation
made as to its correctness indicated in this Notice of Redemption. It is included solely for the convenience of the
Holders.
Additional information may be obtained from the undersigned or from Ehlers & Associates, Inc., 3060 Centre Point
Drive, Roseville, Minnesota 55113-1105 (651-697-8500), financial advisor to the City.
Dated:
2019.
BY ORDER OF THE CITY COUNCIL
CITY OF HUTCHINSON, MINNESOTA
By s/
City Finance Director
*Denotes full call of CUSIP.
4824-8524-4582\3
EXHIBIT D
NOTICE OF REDEMPTION
General Obligation Water Revenue Refunding Bonds, Series 2009B
Dated July 7, 2009
City of Hutchinson, Minnesota
NOTICE IS HEREBY GIVEN THAT there have been called for redemption and prepayment on February 1, 2020 all
outstanding Bonds of the above referenced issue, maturing in the following years on the following dates and having
the interest rates listed below:
Maturity
Amount
Rate
CUSIP Number*
2/l/2024
215,000
4.05%
448285 FA9
2/2/2025
280,000
4.10
448285 FB7
2/l/2026
290,000
4.15
448285 FC5
2/2/2027
305,000
4.20
448285 FD3
2/l/2028
315,000
4.30
448285 FE1
2/l/2029
330,000
4.40
448285 FF8
The Bonds will be redeemed at a price of 100% of their principal amount plus accrued interest to the date of
redemption. Holders of the Bonds should present them for payment to Bond Trust Services Corporation, Roseville,
Minnesota, on or before said date, when they will cease to bear interest, in the following manner:
By Mail, Overnight Mail, or Courier Service, or In Person, By Hand:
Bond Trust Services Corporation
Attention: Bond Trust Services
3060 Centre Point Drive
Roseville, Minnesota 55113
651-697-8500
Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2001, federal
backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time the payment
by the redeeming institutions if they are not provided with your social security number or federal employer
identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form, which may be
obtained at a bank or other financial institution.
The Registrar shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation
made as to its correctness indicated in this Notice of Redemption. It is included solely for the convenience of the
Holders.
Additional information may be obtained from the undersigned or from Ehlers & Associates, Inc., 3060 Centre Point
Drive, Roseville, Minnesota 55113-1105 (651-697-8500), financial advisor to the City.
Dated:
2019.
BY ORDER OF THE CITY COUNCIL
CITY OF HUTCHINSON, MINNESOTA
By s/
City Finance Director
*Denotes full call of CUSIP.
4824-8524-4582\3
SCHEDULE I
Maturity Schedule
[to come]
Year
Improvement Bonds
Current Ref 2009A
Current Ref 2009B
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
TOTAL
4824-8524-4582\3
CERTIFICATE OF MCLEOD COUNTY AUDITOR
AS TO REGISTRATION AND TAX LEVY
I, the undersigned, being the duly qualified and acting County Auditor of McLeod County,
Minnesota, hereby certify that there has been filed in my office a certified copy of a resolution
adopted October 8, 2019, by the City Council of the City of Hutchinson, Minnesota, setting forth
the form and details of an issue of $[5,860,000] General Obligation Improvement and Refunding
Bonds, Series 2019A, dated as of November 5, 2019, and levying taxes for the payment thereof.
I further certify that the bond issue has been entered on my bond register and the tax
required by law for payment of the Bonds has been levied and filed, as required by Minnesota
Statutes, Sections 475.61 to 475.63.
WITNESS my hand and official seal this day of , 2019.
McLeod County Auditor
(SEAL)
4824-8524-4582\3
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consider Purchase Agreement for the Property at 205 Washington Avenue East
Department: Administration
LICENSE SECTION
Meeting Date: 10/8/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
This item will be discussed at a close session prior to the council meeting. Assuming the Council is comfortable with
the offer that has been made and the details of the offer, full disclosure of the agreement will be made available during
prior to and during the regular meeting on Tuesday. If the council is not comfortable, this item will be pulled.
Terms of the agreement and purchase price will be disclosed to the public prior to action by the Council
BOARD ACTION REQUESTED:
Approve/Deny Purchase Agreement for the Property at 205 Washington Avenue East (Econo Foods Building)
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approval of MnDOT LRIP and LPP Grant Agreements - SGR Improvements
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/8/2019
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per recent determinations and directives from MnDOT staff, the City is being asked to approve a Local Roadway
Improvement Program (LRIP) grant agreement and associated resolution for funding ($600,000) allocated to the
South Grade Road Corridor Improvements project. Also, to account for a discrepancy within the contractor's bid
submittal that now has been reconciled by a project Change Order, our previously approved Local Partnership Project
(LPP) grant agreement for this dedicated funding ($141,000) will most likely need to be amended or replaced.
At this point, City staff hopes to have these documents finalized and available for the City Council's approval at your
forthcoming meeting.
BOARD ACTION REQUESTED:
Approval of MnDOT LRIP and LPP Agreements/Amendments/Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci vof 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Approval of City Alley #40 (VFW Location) Improvements - Purchase Order
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/8/2019
Application Complete N/A
Contact: Kent Exner/John Olson
Agenda Item Type:
Presenter: Kent Exner/John Olson
Reviewed by Staff F1
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Recently, City staff has been engaged by representatives of the Veterans of Foreign Wars (VFW) Post 906 with
respect to the possibility of improving the City alley immediately adjacent to their location (247 1 st Avenue SE). Thus,
Engineering staff has designed a bituminous pavement/curbing improvement similar to other recent City alley projects
and are currently soliciting construction quotations from area paving contractors (submittal deadline of 12:00 PM,
Monday, October 7th). If City staff is successful in receiving a responsive and cost-effective quote, we believe that it
would be in everyone's best interest to deliver this project this fall, now that the VFW has completed adjacent concrete
pavement repair work.
In regards to estimated costs and funding, we estimate the cost of this improvement to be approximately $63,000 and
the VFW s cost participation to be approximately $24,000. Obviously, these amounts are subject to change based on
the actual potential construction quote. Please note that this cost -sharing approach accounts for a 50:50 City:VFW
split for frontage on both sides of the alley (west side properties will not be asked to participate or be assessed) and
excludes the northerly end of the alley where paving already exists (City will absorb the costs of upgrading this section
for consistency purposes). VFW representatives have communicated that they have the resources available to fund
their share of this improvement, so no special assessments should be necessary to deliver this work in a timely
manner. The City's share of funding this project is proposed to be allocated from the Infrastructure Maintenance
Funds.
At this point, City staff hopes to have the formal purchase order prepared and awaiting the City Council's approval at
your forthcoming meeting.
BOARD ACTION REQUESTED:
Approval of Purchase Order
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 63,000.00
Total City Cost: $ 39,000.00 Funding Source: Infrastructure Maintenance Funds
Remaining Cost: $ 24,000.00 Funding Source: VFW Cost -Sharing
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Calling a Special Meeting for 3.30 p.m. on October 29 at the Fairgrounds
Department: Administration
LICENSE SECTION
Meeting Date: 10/8/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The McLeod County Board of Commissioners have invited the City Council to a meeting on Tuesday, October 29 from
3:30 p.m. to 5:30 p.m. at the McLeod County Fairgrounds - Commercial Building Meeting Room.
McLeod County has invited all of the cities in the County to join the Board of Commissioners, Administration, and
Department Heads to meet on local topics.
At the meeting, they we will go over agenda items that affect all of McLeod County, while also learning more about
current issues affecting our cities.
They have asked us to submit our suggested agenda items ahead of time (by October 22).
BOARD ACTION REQUESTED:
Approval of calling a special council meeting for 3:30 p.m. on October 29 at the McLeod County Fairgrounds for a
Meeting with the County Commissions and other Cities in McLeod County
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, August 28, 2019
Call to order — 3:00 p.m.
President Don Martinez called the meeting to order. Members present: President Don
Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty
Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Attorney Marc Sebora
Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Wendorff, second by Commissioner Morrow to approve
the Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
GM Carter presented the Financial Statements. Electric Division Purchase Power
was down relative to last year even though HUC purchased 9% more off the market
due to Unit 8 being down. Usage was up slightly but revenue was still down due to
a lower PCA. Overall tracking consistent. In the Natural Gas Division, Commercial
Class is up 98%; hospital accounted for the additional usage. Mr. Webster is
working with the hospital to see why there may be higher usage/peaks. Overall
tracking as expected. On the Investment Report, a CD that matured in August was
reinvested. In addition, a U.S. Treasury Bill came due August 15 and has been
reinvested.
After discussion, a motion by Commissioner Hanson, second by Commissioner
Cheney to approve the financial statements, Motion carried unanimously.
4. Open Forum
Communication
a. City Administrator— Matthew Jaunich —Absent
b. Divisions
i. Dan Lang, Engineering Services Manager —Absent
ii. Dave Hunstad. Electric Transmission/Distribution Manager —
1 . Finishing up conductor project
2. Working on South Grade Road project
iii. Randy Blake, Production Manager —
1 . Interpol Laboratories is on site working on emission testing. Unit 7 is
completed and Unit 6 should be completed today.
2. Caterpillar will be starting 150 hour run on Units 6 & 7 in a couple of
weeks.
3. New employee to start Friday
iv. John Webster, Natural Gas Division Manager- Nothing to report
v. Jared Martig, Financial Manager- Absent
c. Legal — Marc Sebora — Nothing to Report
d. Human Resources - Brenda Ewing — Absent
e. General Manager — Jeremy Carter
i. Strategic Planning meeting at gam tomorrow at SWIF
ii. Had a meeting last week with a customer to talk about different
Interconnection Process tracks
iii. Legislative topics to be talked about tomorrow
6. Policies
a. Review Policies
i. Hutchinson Utilities Commission
ii. Establishing a New Electric/Natural Gas Account
iii. Deposit Requirement — Residential
iv. Deposit Requirement — Commercial/industrial
v. Terminating Electric/Natural Gas Service by Customer
vi. Definition of Your Bill
vii. Errors in Billing
viii. Payment of Your Bill
ix. Automatic Bill Payment Plan
x. Budget Payment Plan
A. Explanation of Billing Procedure
xii. Minnesota Cold Weather Rule
No changes recommended at this time.
b. Approve Changes
No changes made to the policies under review.
7. Unfinished Business
8. New Business
a. Declare an Open Meeting for HUC Open House being held on Tuesday,
October 8 from 4:OOp.m. to 7:OOp.m.
GM Carter asked to set the meeting.
A motion by Commissioner Morrow. second by Commissioner Hanson to Declare
an Open Meeting for HUC Open House being held on Tuesday, October 8 from
4:OOp.m. to 7:OOp.m. Motion carried unanimously.
2
b. Authorize Retiring Engine Unit #8 from HUC's Fleet
GM Carter presented continuation item of Engine Unit #8 from the Special
meeting that was held Tuesday, August 20. Options discussed for unit 8 were; 1)
Repair the unit to keep it serviceable in addition to noting the upcoming 5-year
CIP cost, 2) Retire the unit, or 3) look for a used engine comparable to unit 8.
After careful consideration of HUC operating business model, the MISO markets
future forecast climate, the addition of new units 6 & 7, and the continued current
fleet of HUC's other engines staff recommends retiring the unit. GM Carter
proposes the Commission Board to take formal action on this today.
A motion by Commissioner Cheney , second by Commissioner Hanson to Authorize
Retiring Engine Unit #8 from HUC's Fleet. Motion carried unanimously.
9. Adjourn
There being no further business, a motion by Commissioner Morrow, second by
Commissioner Wendorff to adjourn the meeting at 3:14p.m. Motion carried
unanimously.
i
ATTEST: /
Don Martinez, President
3
— � � 2. �/", � //, � �
Robert VVendorff, Sec
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 10/01/19
Re: Liquor Hutch Sales January —Sept 2019
2018
2019
Change
Year to Date Sales:
$4,567,747
$4,655,760
1.9% Increase
Liquor
$1,518,509
$1,555,701
2.4%increase
Beer
$2,276,254
$2,332,074
2.5%increase
Wine
$ 668,212
$ 655,840
1.9% decrease
Year to Date Gross Profit Dollars:
$1,178,239
$1,180,770
0.2% increase
Year to Date Customer Count:
183,601
182,794
0.4% decrease
Average Sale per Customer:
$24.88
$25.47
$.59 increase
Gross Profit Percentage:
25.80%
25.40%
0.4% decrease
Notes:
• Wine is our highest profit item and sales have been affected by customer purchasing trends moving to
"seltzer" products that are beer based. Competitive profit margins are lower on beer based products.
Wine inventories are being carefully managed as a result of this trend.
• Our new "Loyalty Program" is having a slight effect on Gross Profits. Pricing is being carefully managed
as we move further into the program. Other advertising expenses are also being reduced to further
support this marketing effort.
• Liquor Hutch 2019 budget projected a 1.8% increase in sales. Expenses through August (last report)
are as expected to meet our budget goals.
Store Activity Highlights:
• Liquor Hutch Loyalty Program media kick off began July 10'
• Annual 25% Off Wine Sale July 20 — 315f
• First Tuesday Product Knowledge Training was held with an emphasis on Bourbon and other Whisk(e)y
• All Credit Card Terminals updated
• Four new Permanent Part Time Hires in progress to fill positions vacated by retirements, etc
• Full Time employees attended MMBA Regional meeting for an update on Legislative and Operational
issues
• Two bourbon customers and Liquor Hutch staff selected a custom bottled bourbon barrel that will be a
focus for 2019 Holiday sales..... selling well already!
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
