Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
cp09-24-19HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, SEPTEMBER 24, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Riverside Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15095 — Resolution Accepting $500 Donation from James & Arlene Martini for
Law Enforcement Memorial Park Fund
(b) Resolution No. 15099 — Resolution Accepting Donation from Goldeneye Solutions Inc. for
Water Treatment Reverse Osmosis Equipment
(c) Resolution No. 15100 — Resolution Accepting $2552.50 Cash Donation from Hutchinson Elks
Lodge for Landscaping Pavers at VMF Park and Bicycle Fix -it Station at Recreation Center
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Workshop of September 10, 2019
(b) Regular Meeting of September 10, 2019
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Improvement Project Change Orders
1. Change Order No. 1 & 2 — Letting No. 1, Project No. 19-01 (5t' Avenue South
Reconstruction)
2. Change Order No. 2 — Letting No. 2, Project No. 19-02 (South Grade Road Corridor
Improvements)
CITY COUNCIL AGENDA September 24, 2019
3. Change Order No. 2 — Letting No. 5, Project No. 19-06 (Technology Drive/West Highland
Park Drive Construction)
(b) Consideration for Approval of Issuing Parade Permit to Hutchinson High School on October 4,
2019, for Homecoming Parade
(c) Consideration for Approval of Spooky Sprint Event on October 26, 2019
(d) Consideration for Approval of Resolution No. 15096 — Resolution Returning Donation to
Hutchinson Elks
(e) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Holstein-
Fresesian Breeder's Association on April 11, 2020, at McLeod County Fairgrounds
(f) Consideration for Approval of Resolution No. 15098 — Resolution to Sell at Auction Surplus
Property (2013 Chevrolet Caprice)
(g) Consideration for Approval of MnDNR Emerald Ash Borer Tree Planting Grant Opportunity
(h) Appointments to Public Arts Commission
- Jackie Fuchs to August 2022
- Patrick Hiltner to August 2022
- Kay Voigt to August 2021 (reappointment)
(i) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS RE UESTS AND PETITIONS
(T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
9. APPROVE/DENY ORDINANCE NO. 19-806 - ORDINANCE REVISING CHAPTER 111 —
PEDDLERS AND SOLICITORS
10. APPROVE/DENY ORDINANCE NO. 19-807 — ORDINANCE REVISING CHAPTER 123 —
FOOD VENDORS
NEW BUSINESS
11. APPROVE/DENY RESOLUTION NO. 15092 — RESOLUTION SETTING HUTCHINSON
HOUSING & REDEVELOPMENT AUTHORITY 2020 PRELIMINARY TAX LEVY
12. APPROVE/DENY RESOLUTION NO. 15093 — RESOLUTION SETTING HUTCHINSON
ECONOMIC DEVELOPMENT AUTHORITY 2020 PRELIMINARY TAX LEVY
2
CITY COUNCIL AGENDA September 24, 2019
13. APPROVE/DENY RESOLUTION NO. 15094 — RESOLUTION APPROVING THE GENERAL
FUND AND DEBT SERVICE FUND PRELIMINARY 2020 TAX LEVIES
14. APPROVE/DENY RESOLUTIN NO. 15097 — RESOLUTION CALLING FOR A PUBLIC HEARING
ON A PROPOSAL FOR THE ISSUANCE OF SENIOR HOUSING FACILITY REVENUE
OBLIGATIONS TO FINANCE A SENIOR HOUSING PROJECT
15. APPROVE/DENY SETTING TRUTH IN TAXATION HEARING FOR DECEMBER 5, 2019, AT
6:00 P.M.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Hutchinson Public Library Board Minutes from July 22, 2019
b) City of Hutchinson Financial and Investment Reports for August 2019
�c) Hutchinson Housing & Redevelopment Authority Board Minutes from August 20, 2019
d) Tall Grass/Noxious Weed Monthly Report for September 2019
NUSCELLANEOUS
17. STAFF UPDATES
18. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON
RESOLUTION NO. 15095
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17,- and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
James & Arlene Martini $500.00 9/12/2019
WHEREAS, such donation has been contributed to the Hutchinson Police department
to the Law Enforcement Memorial Park fund
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 24th day of September 2019.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
CITY OF HUTCHINSON
RESOLUTION NO. 15099
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of
real and personal property pursuant to Minnesota Statutes Section 465.03 for the
benefit of its citizens; and
WHEREAS, the following person(s) has offered to contribute the equipment set
forth below to the city:
Name of Donor Equipment Donation Date
Goldeneye Solutions Inc Water Treatment Reverse 06/10/2019
P O Box 456 Osmosis Equipment
Little Falls MN 56345 (See Attached)
WHEREAS, such donation has been contributed to the Hutchinson Water Treatment Facility.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 24th day of September, 2019.
APPROVED:
Gary T Forcier, Mayor
ATTEST:
Matthew Jaunich,City Administrator
SALVAGED ITEMS
Valuation Estimate
6/10/2019
Name / Address
City of Hutchinson
I I I Hassan Street
Hutchinson, Minnesota 55350
Item
Description
Qty
Cost
Total
Miscellaneous
Neptune Mixer JG1.1 AS IS
1
266.40
266.40
Estimated value as of 6/10/2019
Miscellaneous
Chromolox heater with 2 thermocouples,
1
2,391.64
2,391.64
thermocouple wire and control panel AS IS
Estimated value as of 6/10/2019
Miscellaneous
Plas-Tanks 1500 gallon FRP Tank AS IS
1
1,547.60
1,547.60
Estimated value as of 6/10/2019
This estimate is strictly for salvage valuation
purposes. Goldeneye Solutions Inc neither
provides nor offers ANY warranties with regard
to the fitness or employability of this used
equipment.
USE AT YOUR OWN RISK.
Sales Tax (0.0%) so.00
Total $4,205.64
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Elks Lodge #2427 Donations
Department: Parks
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete N/A
Contact: Sara Witte
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The local Elks Lodge #2427 has donated substantially to the City of Hutchinson Park Department in the last couple of
years. The purchase and installation of an inclusive playground at Elks Park was a huge project that benefited many
in our community and adjacent towns as well.
More recently the local Elks Lodge donated to the City on two separate projects totaling $2,552.50 The first one being
for the landscaping pavers to go in front of the VMF (Dave Mooney Baseball Complex) flagpole display. This project
was a joint effort of the Elks Lodge, American Legion, Huskies and City of Hutchinson Park Dept. The second project
was a donation to purchase a second bike fix -it station in our community. The new one will be placed at the
Recreation Center/Aquatic Center to better serve the youth traveling to and from the facility on their bicycles. The first
bike fix -it station is located along the Luce Line trail near the Police Memorial.
PRCE Staff recommends that the City Council accept and recognize the donation from the Elks Lodge for the
purchase of the pavers for VMF Flagpole display ($1,326.50) and Rec Center bike fix -it station ($1,226.00).
BOARD ACTION REQUESTED:
Approval to accept the donation from local Elks Lodge for the two noted projects above.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 15100
RESOLUTION ACCEPTING DONATION
WHEREAS, The City of Hutchinson is generally authorized to accept donations
of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit
of its citizens and is specifically authorized to accept gifts and bequests for the benefit of
recreational service pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the following organization has offered to contribute the cash amount
set forth below to the City of Hutchinson:
Name of Donor Amount
Hutchinson Elks Lodge $2,552.50
WHEREAS, the donation is being made to assist the City in the purchase of pavers
for the VMF Flagpole Display ($1,326.50); and
WHEREAS, the donation will also cover the costs for the Rec Center bike fix -it
station ($1,226); and
WHEREAS, The City Council hereby finds that it is appropriate to accept the
donation offered and assign its use to the parks noted above; and
WHEREAS, the City Council would like to especially thank the Hutchinson Elks
for this gift.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, NHNNESOTA:
THAT, the donations described above are hereby accepted by the City of
Hutchinson with the conditions as laid out in the resolution.
Adopted by the City Council this 24t' day of September 2019.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
REVIEW OF 2020 PRELIMINARY BUDGET
MINUTES
TUESDAY, SEPTEMBER 10, 2019, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Steve Cook, Chad Czmowski and Dave Sebesta. Others present were: Matt
Jaunich, City Administrator, and other City directors
REVIEW OF 2020 PRELIMINARY BUDGET
2. 2020 Preliminary Budget
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's
agenda will include a review and reminders, the state budget impact, preliminary levy and past
levies, general fund revenue and expenses, proposed staff changes, enterprise funds revenue and
expenses, debt management plan and next steps. Mr. Jaunich also reviewed the City's mission
statement, vision statement, the six core areas of focus, items included to be completed by 2023
in the strategic plan and five long-term goals the Council should consider every budget season.
Those goals include: 1. What should future tax levies look like? 2. What levels of services
should the City perform and provide in the future? 3. What is an acceptable level of debt? 4.
What is our level of investment in technology and equipment, and what period of payback is
acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how
are we going to pay for them?
Mr. Jaunich reminded the Council that the City Charter requires staff to submit an annual budget
by September 1st. The City Charter also requires the Council to act on the preliminary budget by
the second regular meeting in September. After the preliminary levy is set, it can only be
lowered, not raised. The Council will need to set the date and time of its Truth -in -Taxation
hearing at the second meeting in September and provide a phone number and mailing address that
taxpayers may call/contact if they have questions related to the City's property tax levy/budget.
The hearing is usually held in early December. The budget will be adopted in mid -late
December. Mr. Jaunich commented on the State budget situation and reported that while the
State's economy has slowed, the State's finances remain sound. Positive balances are expected
this biennium and the next. The 2020-21 State budget (February forecast) began with a surplus of
$1.052 billion. July's forecast had state revenue collections exceeding the forecast by $636
million. The State's budget reserve continues to be healthy. The next full budget forecast is
expected in December. Unallotment and levy limits don't expect to be in place in the near future.
The state's budget situation shouldn't have an impact on the City's 2020 budget.
Staff is proposing to increase the general tax levy by 3.3%, with a 3.7% increase in the EDA tax
levy and a 3.7% increase in the HRA tax levy, with a total tax impact of 3.3%. This includes a
3.9% increase in the general fund and a 0% increase in the debt funds. There is a $45,000 tax
abatement allotted for the Uponor project. Mr. Jaunich provided an overview of past tax levies
from 2012 to the present. Mr. Jaunich provided the Council four options for the Council to
consider for the preliminary tax level. The first option would hold both levies flat; the second
option would increase the general fund levy by 3% and the debt levy by 0%; the third option
would increase the general fund levy by 4.0% and the debt levy by 0%; and the fourth option
would increase the general fund levy by 4.8% and the debt levy by 0%. Mr. Jaunich spoke about
a 10-year tax rate trend.
Mr. Jaunich provided a market value history which is a 3.7% increase from 2018 to 2019. Mr.
Jaunich reviewed general fund revenues and how they are proposed to be increased and
decreased, with an average of a 3.9% increase. Property taxes see an increase of 4.7%; other
taxes increase 0.0%; licenses & permits decrease 5.2%; intergovernmental revenue increase
11.2%; charges for service decrease of 0.5%; no increase in fines & forfeitures, decrease of
12.8% in miscellaneous revenue, and an increase of 6.8% in transfers -in. The general fund
revenues include a 4.7% tax levy increase. $45,000 of this increase is due to the Uponor tax
abatement. Without this tax abatement, there would be a3.9% tax levy increase. The general
fund revenues include an increase of the transfer from the HUC in the amount of $192,016 or
7.7%. This includes a renegotiated PILOT payment from 2.75% of operating revenue to 4.50 %
with a three-year phase in. Next year's payment will be 4.5%. Budgeting all of the LGA
increase is in the general fund. The City is in Year 2 of 5 of phasing out HSA funding from the
self insurance fund. Permit fees are budgeted to have a slight reduction. Mr. Jaunich noted that a
1% tax levy increase in the general fund is equivalent to $51,100. Mr. Jaunich then spoke about
local government aid and explained that 49% of the City's LGA in 2020 has been allocated to the
general fund with 51% going to the capital fund. The split in 2018 & 2019 was 46%/54% and in
2017 was 44%/56%. Originally when LGA was split out of the general fund in 2011 it was split
40%/60%. The 2020 LGA is $168,221 higher than 2019 and is fully "restored" minus inflation.
General fund expenses are proposed to increase 3.9%. Wages & benefits are increased 3.9%,
supplies increased 3.9%, services & charges increased 3.2%, miscellaneous expenses increased
6.7%, transfers -out increased 3.0% and no increase in capital outlay. Mr. Jaunich noted that the
largest impact on the City's general fund expenses is associated with wages and benefits which
includes costs for general performance increases and staff timing changes and minor shifts.
There will be a 7% increase to health insurance next year. It is also being proposed to include the
addition of a new full-time Parks Maintenance Operator and the exclusion of a building inspector
(not filling a vacancy). This also includes moving the part-time Human
Resources/Administrative Technician to full-time. In addition, additional hours for fire fighters
have been included due to the Main Street project. The additions also include $45,000 for
Uponor tax abatement, $60,000 for software upgrades and additional IT security training and
inflation and other miscellaneous costs. Mr. Jaunich explained that the preliminary budget is
currently balanced. Mr. Jaunich then reviewed expenditures from 2019 to 2020, historical
general fund budget information and staffing levels.
Mr. Jaunich reviewed the enterprise funds and their proposed increases. Mr. Jaunich noted that
fund numbers include depreciation. He noted that the liquor fund continues to do well, as well as
other utility funds. There are no proposed rate changes for garbage, water and sewer. There will
be a slight rate increase in the stormwater rates. There will be a decrease in fund balances due to
capital needs. There will be no changes in transfers to the general fund from the enterprise funds.
Additional budget factors include an $18.41 million capital improvement plan, no significant
staffing cuts and/or changes in service, staffing costs and capital needs are the biggest driver of
the city's budget with staffing costs being the biggest reason behind the request of a tax levy
increase, Uponor tax abatement kicks in next year, this is the last year of HUC increase and fund
balances continue to remain healthy.
Mr. Jaunich then briefly reviewed the debt management plan with a target debt levy of $2.6
million. The 2020 Debt Management Plan includes the changes from May of 2016 which
increased the targeted limit from $2.2 million to $2.6 million. The new project limit is $1.9
million which is up from $1.5 million. After a 5% levy increase in 2015 and a 1% increase in
2016, staff is budgeting for a 0% increase for the fourth straight year and is not expecting a debt
levy increase again until 2023.
Mr. Jaunich reviewed the following considerations: a 1% levy increase is equal to $73,100, staff
is proposing a preliminary City tax levy increase of 3.3% (3.9% increase in general fund),
combined with the EDA, HRA and tax abatement levy increases, the total tax impact to
Hutchinson residents will be the equivalent to a 3.3% increase, the current budget is balanced, the
current proposed tax levy increase would have a small impact on property taxes due to the
increase in value. Mr. Jaunich noted again that the biggest factors behind a levy increase are the
standard wage and benefit increases expected to cost $290,567 and the first year of the Uponor
tax abatement of $45,000.
Council Member Cook raised some concerns with the added expenses in the general fund budget.
Discussion also centered around shopping around for health care insurance. There were some
concerns noted about budget increases year after year. Council Member Cook suggested using
some LGA from this year for next year's capital projects fund.
Formal action of the preliminary budget will be taken at the September 24, 2019, Council
meeting.
Morgan Baum — Ms. Baum asked about sales tax increasing and how that effects years after 2020.
It was noted there are three elections scheduled in 2020 as well.
The consensus of the Council was that they were okay with a 3.3% tax levy increase, but if it
could be lowered that would be good too.
3. Adjournment
Motion by Czmowski, second by Sebesta, to adjourn the workshop at 5:15 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, SEPTEMBER 10, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Dave Sebesta and Mary Christensen. Others present were Matt Jaunich, City Administrator, Kent
Exner, City Engineer, Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich asked the Council to consider adding Item 4(c), Assignment of Copyright and
Licensing Agreement with Keith Kamrath, as it pertains to the bronze statute they are donating.
Motion by Christensen, second by Sebesta, to approve adding Item 4(c). Motion carried
unanimously.
2. INVOCATION — Due to the absence of a pastor, a moment of silence was held.
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation — Direct Support Professional Day
Mayor Forcier proclaimed September 11, 2019, as Direct Support Professional Day.
�b) Resolution No. 15079 — Accepting Donation of Property from Jon and Keith Kamrath
c) Assignment of Copyright and Licensing Agreement with Keith Kamrath
Keith and Jon Kamrath presented before the Council. The Kamraths would like to donate to the
City of Hutchinson a bronze statue of a Word War II army soldier to be placed in the McLeod
County Veterans Memorial Park. In accepting the donation, the Council is being asked to
approve language for a plaque and the location of the statue within the Veterans Memorial Park.
Both the language and the location of the statue have been approved by the Veterans Park
Board. Additional conditions have been included in the Resolution as follows: The City will
provide any site preparation/landscaping/walkways/installation at the City's expense; The City
assumes all future maintenance and liability of the statue upon installation; If repairs or
maintenance are required in the future to the statue, the City agrees to consult with Jonathan
Kamrath prior to making any changes; and If at any time in the future the City discontinues the
public display of the statue, the statue may be donated back to the Kamrath Family at their
request. Plans are to have the statute installed Memorial Weekend of 2020.
Council Member Cook noted that the Public Arts Commission approved spending $1500
towards the installation costs of the statue.
Motion by Cook, second by Czmowski, to approve Resolution No. 15079 and Assignment of
Copyright and Licensing Agreement with Keith Kamrath. Motion carried unanimously.
CITY COUNCIL MINUTES September 10, 2019
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Workshop of August 27, 2019
(b) Regular Meeting of August 27, 2019
Motion by Cook, second by Czmowski, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15090 - Resolution Establishing Location for
Traffic Control Devices ("NO PARKING" Signs to be Removed from the North Side of Denver
Avenue SE Between Bradford Street SE and Sherwood Street SE)
(b) Consideration for Approval of Wastewater Treatment Facility Ditch Aeration Project
Construction
(c) Consideration for Approval of 2019 Recycle Aggregate Crushing Services
(d) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
8. REVIEW OF POTENTIAL CIVIL AIR PATROL SITE AT CITY OF HUTCHINSON AIRPORT
John Olson, Public Works Manager, presented before the Council.
Minnesota Wing Commander, Col. James Garlough, presented before the Council. Col. Garlough
provided a presentation on the Civil Air Patrol. Col. Garlough noted that the CAP has never had a
training facility site in Minnesota and is looking for a facility in central Minnesota. This facility
would be used for training purposes and other things.
Mr. Olson explained that he has met with the McLeod County Fair Board as they will be close
neighbors potentially. He has also spoke with the City of Hutchinson Parks staff and McLeod
2
CITY COUNCIL MINUTES September 10, 2019
County Fairgrounds staff to clue them in on facilities that could potentially be needed. Mr. Olson
also spoke of getting services hooked up for a CAP facility with the biggest factor being water
hookup. There are options that have been identified, most likely off of Edmonton Avenue. A lease
agreement would need to be entered into and if the project moves forward, the intention is to have it
decided upon by the end of the year so a project could begin in the spring.
UNFINISHED BUSINESS
9. APPROVE/DENY ORDINANCE NO. 19-806 - ORDINANCE REVISING CHAPTER I I I —
PEDDLERS AND SOLICITORS
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the last
Council meeting, the Council had made some suggestions for revisions/additions to the proposed
ordinance. In addition to those suggestions, Council Member Cook has offered some suggestions to
staff since that time. Mr. Sebora reviewed the proposed changes considered at the last Council
meeting, along with some staff suggestions and Council Member Cook's suggestions.
Motion by Cook, second by Christensen, to table Ordinance Nos. 19-806 and 19-807. Motion
carried unanimously.
10. APPROVE/DENY ORDINANCE NO. 19-807 — ORDINANCE REVISING CHAPTER 123 —
FOOD VENDORS
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the last
Council meeting, the Council had made some suggestions for revisions/additions to the proposed
ordinance. In addition to those suggestions, Council Member Cook has offered some suggestions to
staff since that time. Mr. Sebora reviewed the proposed changes considered at the last Council
meeting, along with some staff suggestions and Council Member Cook's suggestions.
See action above.
NEW BUSINESS
11. APPROVE/DENY AUTHORIZING RESOLUTION NO. 15091 FOR THE SALE OF $5,860,000
GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS, SERIES 2019A
Andy Reid, Finance Director, presented before the Council. Mr. Reid reviewed the 2019 bonding
process. Three projects are included for the bond sale — 5t' Avenue South reconstruction, South
Grade Road Corridor improvements and Technology Drive construction totaling $6.65 million. Mr.
Reid reviewed funding of projects costs with 10% coming from property owners via special
assessments and 32% from future tax levies. In addition, this bond sale allows for a refinancing
opportunity for water and sewer bonded debt. This debt will be repaid by water and sewer
operations.
Mr. Reid introduced Nick Anhut of Ehlers & Associates. Mr. Anhut presented the 2019 pre -sale
report for the issuance of G.O. Improvement Bonds and Refunding Bonds with a par value estimated
at $5,860,000. This year's bonding includes the refinancing of the 2009A G.O. Sewer Bonds and
the 2009B G.O. Water Bonds to take advantage of the low interest rates. Upon approval of
Resolution No. 15091, Ehlers will initiate the process. A bond rating call with city staff will be held
and competitive bids will be solicited on behalf of the City of Hutchinson. The bond sale will be
CITY COUNCIL MINUTES September 10, 2019
awarded to the winning bidder at the October 8, 2019, Council meeting and the bond proceeds are
expected to be received in early November. The future debt service payments related to this bond
issuance meet the guidelines of the City's debt management plan and will be paid from the debt tax
levy dollars and special assessments received. The debt service related to the Water and Sewer
Refundings will be paid by cash provided from operations within the Water and Sewer funds.
Motion by Czmowski, second by Christensen, to approve Resolution No. 15091. Motion carried
unanimously.
12. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT/PUBLIC MEETING FOR
NOVEMBER 4, 2019
Motion by Czmowski, second by Sebesta, to approve setting annual City recognition event/public
meeting for November 4, 2019. Motion carried unanimously.
13. APPROVE/DENY RE -SETTING DECEMBER 24, 2019, CITY COUNCIL MEETING
Motion by Czmowski, second by Christensen, to approve re -setting December 24, 2019, City
Council meeting to December 19, 2019. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for July 2019
(b) EDA Board Minutes from July 31, 2019
NHSCELLANEOUS
15. STAFF UPDATES
John Olson — Mr. Olson provided an update on 5t' Avenue SW. If all goes well, the street could be
open this Friday, September 13t'. He also provided an update on South Grade Road Corridor
improvements. All utilities are completed and concrete work and milling work are being conducted.
16. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook spoke of the possibility of a tree removal assessment program
as some trees start to get in sick condition. John Olson spoke of how staff has worked with
property owners in the past on assessment agreements for tree removal on private property.
Council Member Cook suggested putting a more formal policy in place to address this practice.
Gary Forcier — Mayor Forcier noted that he would like to make two appointments to the Public Arts
Commission at the next Council meeting. The appointees he is recommending are Patrick Hiltner
and Jackie Fuchs.
ADJOURNMENT
Motion by Cook, second by Sebesta, to adjourn at 7:15 p.m. Motion carried unanimously.
.19
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change
Orders, Supplemental Agreements and/or Work Orders are proposed as noted:
- Change Order No. 1 - Letting No. 1/Project No. 19-01 - 5th Avenue South
Due to adverse weather conditions, the Stage 1 B Interim Completion Date of August 9, 2019 should be extended to
Friday, August 16, 2019. This Change Order does not result in in increase the Contract amount. This action does not
change the Final Completion Date.
- Change Order No. 2 - Letting No. 1/Project No. 19-02 - 5th Avenue South
This Change Order addresses the administration of a required bituminous compaction density and pavement
thickness incentive/disincentive specification. This Change Order does result in an increase to the Contract in the
amount of $1,420.57. This action does not change the Final Completion Date.
- Change Order No. 2 — Letting No. 2/Project No. 19-02 — South Grade Road Corridor Improvements
During fairly recent discussions with two adjacent business owners, it was determined that additional business
specific routing signage would be appropriate. Thus, five temporary sign installations were requested. This Change
Order does result in an increase to the Contract in the amount of $1,292.50.
- Change Order No. 2 - Letting No. 5/Project No. 19-06 - Technology Dr NE & West Highland Park Dr NE
Due to adverse weather conditions and to protect new concrete pavement, the original Final Completion Date of
08/30/2019 should be extended to Tuesday, 09/03/2019. This Change Order does not result in an increase to the
Contract amount. This Change Order does result in an extension of the Final Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Page 1 of 1
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of City of Hutchinson
Change Order No. 2
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
NA
NA
L5P19-06
L5P19-06
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Wm Mueller & Sons Inc
Technology Dr NE & West Highland Park Dr NE
831 Park Ave, P O Box 247
TOTAL CHANGE ORDER AMOUNT
Hamburg, MN 55339
$0.00
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the
following provisions.
Issue: The Engineer has determined that due to adverse weather conditions and to protect new concrete pavement, the
original Final Completion Date of 08/30/2019 will be extended to Tuesday, 09/03/2019.
Resolution: The Contract completion date is hereby revised to read that the Contractor must complete all work under this
contract on or before 09/03/2019.
COST BREAKDOWN
There are no items associated with this Change Order.
* Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ ] Is Not Changed
[ ] Is Decreased by Working Days
[ X ] Is Increased by 4 Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons Inc
Signed Signed
Date: Phone: (320) 234-4212 Date: Phone: (952) 467-2720
Original to Project Engineer; Copy to Contractor
Approved by Hutchinson City Council 09/24/2019.
Signed
Mayor, Gary Forcier
Date: 09/24/2019
Signed
City Administrator, Matthew Jaunich
Date: 09/24/2019
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of City of Hutchinson
Change Order No. 2
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
SAP 133-130-002
L2P19-02
L2P19-02
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
R & R Excavating
South Grade Road SW, Hutchinson MN
1149 Hwy 22 South
TOTAL CHANGE ORDER AMOUNT
Hutchinson, MN 55350
$1,292.50
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the
following provisions.
Issue: Lack of signage for businesses.
Resolution: Add additional signage.
COST BREAKDOWN
Item No.
Item
Unit
Unit Price
Quantity
Amount
Funding Category No. 002
2563.602
TRAFFIC CONTROL (SPECIAL)
EACH
$235.00
5
$1,175.00
1904.000
CONTRACTOR 10% ALLOWANCE
LUMP SUM
$117.50
1
$117.50
Funding Category No. 002 Total:
$1,292.50
Change Order No. 2 Total:
$1,292.50
" Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating
Signed Signed
Date: Phone: (320) 234-4212 Date: Phone: (320) 587-5918
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for
FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does
not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer: Date:
J
y t- \r
l�E Al AVL
rn
)UTI- GRADI ROAD SW
w
j SOUTH GRADC ROAD SY✓ V) C'
1
P-1-
z
r
3seN 1$va �
t
AIN ENTR,ANa:
G/
V�
CF.NIURY AVL SW
i
pores:
1] All Cf
W OF
or
Dt , III�yU
AV
ZCNE
xcNE urou-rs
STARE CP COW
CLN 01L
]) WE CONTRACT[
aAIM n d N0. YI PAR ■�1R� —__..
IpG'A ur i►{T NiwK 11Ni U`�9
DEPM rl: a ---..
I.Mr
sa..r�oR,t wa n^ mow ,K u.n - n n i or I,...— p�, �
SDIM GRADE ROAD CORRIDOR IMPROVE
TRAFFIC
APPINAM "<
S.A.P. 133-I30-002
MW
� nMlm RA1C . _ U.M.
MMG NID. 2 /CRY PROJECT I9-02MENTS
E
JINIIO
OLLOtltldOdIHO
MONNaa
SS3NLId
3NLIANV
n
N n
Qe,
x
GRADF / T
So Lil}'i'.RADE ROAD SW
2 A
Z_ A Z
n
A
MOM:
1)■LL S"N tpp
[DrMR OF THE
Rrsccs. UCUA
ZONE uTOLrM'
START w QUMS
""TRimok
S) THE CQNTKK-g
PRR 2C .3 ►'
ouwl or, a ie.rmr clnm -w1r n.s n� .ns m�,uao ar��,0,7
--
w1 '�RRRroe¢anrRae �.4r'
molm ar. a - - � �.wn � urs �+ +K s+,a a Mru�n.r �CORRID011 IMPROYENENTS � TRAFFIC
"�M1OikO°M1� Y PROJECT 19-02
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of City of Hutchinson
Change Order No. 2
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
NTRACT NO.
71P19-01
SAP 133-108-006
L1 P19-01
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Duininck Inc
5th Avenue South
408 6th St, P O Box 208
TOTAL CHANGE ORDER AMOUNT
Prinsburg, MN 56281-0208
$1,420.57
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the
following provisions.
Issue: The Contract calls for the Contractor to be paid incentive/disincentive for bituminous density and pavement thickness.
Resolution: As per specification 2360.3E.1 the Contractor has incurred a pavement disincentive in the amount of $3,366.70
due to thin cores.
As per specification 2360.3D.1.q the Contractor has received a bituminous density incentive in the amount of $4,787.27.
Thus the total resulting incentive is $1,420.57.
COST BREAKDOWN
Item No.
Item
Unit
Unit Price
Quantity
Amount
Funding Category No. 001
2360.601
BITUMINOUS INCENTIVE/DISINCENTIVE
LUMP SUM
($3,366.70)
1
($3,366.70)
2360.601
BITUMINOUS INCENTIVE/DISINCENTIVE
LUMP SUM
$4,787.27
1
$4,787.27
Funding Category No. 001 Total:
$1,420.57
Change Order No. 2 Total:
$11420.57
" Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner Approved By Contractor: Duininck Inc
Signed Signed
Date: 09/24/2019 Phone: (320) 234-4212 Date: Phone: (320) 978-6011
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for
FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does
not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer: Date:
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of City of Hutchinson
Change Order No. 1
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
NTRACT NO.
71P19-01
SAP 133-108-006
L1 P19-01
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Duininck Inc
5th Avenue South
408 6th St, P O Box 208
TOTAL CHANGE ORDER AMOUNT
Prinsburg, MN 56281-0208
$0.00
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the
following provisions.
Issue: The Engineer has determined that due to adverse weather conditions, the Stage 1 B Interim Completion Date of
August 9, 2019 should be extended to Friday, August 16, 2019.
Resolution: The Engineer has determined that the Stage 1 B Interim Completion Date is extended to Friday, August 16, 2019.
COST BREAKDOWN
There are no items associated with this Change Order.
" Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner Approved By Contractor: Duininck Inc
Signed Signed
Date: Phone: (320) 234-4212 Date: Phone: (320) 978-6011
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for
FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does
not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer: Date:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Homecoming Parade Permit
Department: Administration
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City has received a parade permit application from the Hutchinson High School in reference to the 2019
Homecoming Parade. The Annual Homecoming Parade will be held on Friday October 4, 2019. The parade will go
from the Middle School Parking lot on South Grade Road then along School Road to the High School parking lot.
This request requires South Grade Rd between Dale St and School Rd to be closed, School Rd between South Grade
Rd and Roberts Rd between the hours of 12:30 pm and 1:30 pm for this event. The police department has reviewed
the application and has no concerns.
BOARD ACTION REQUESTED:
Approve issuing parade permit to Hutchinson High School on October 4, 2019.
Fiscal Impact: $ 500.00 Funding Source: Police
FTE Impact: 4.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
NI A -
Perm 3� {short term)
Date Received:
Hufthhiwn, MIN 55350
(320)587-5t511Fax:(320)2344240
City of Hutchinson
APPLICATION FOR PARADE PERNHT
(Under Ordinance No. 71.01)
All applications must be received at least 30 daVs before event in order to be considered
Organization Information
dzk-&h
Orrg pttnn Name Phone Number
}
Organization Address _Cily zip
Authorized Officer and Parade Chairman Informatioa . . . I
.
1
[i]
Officer Name Phone Number
Address
City SYure Zip
r
Phone Number
Parade' Information
Parade Date: LJC� • C3 j Assembly Time. /Q; 36
Location and Description of Assembly Area: C I & +!
Starting Time of Parade: ' Estimated Time of Parade:
Starting Point of Parade:
Route of Parade Travel:
Ending Point of Parade: �
Approximate Nurnber of Units, Animals, and Vehicf&rwhich will constitute Parade:
Type and Description of Animals and Vehicles: b
Maxhn= interval of Space to be Maintained Between Units: 3o
Maximum Length of Parade: IQ 5 [
Minimum and Maximum Speed of Parade: � ^ MPH
Portion of Street Width Traversed:
aY of F!a[tclu Uw,
-Applicari"forPwu:L- Permit
Pft-dof2
The following items need to be completed and/or attached in order for the appl •cation'to be pr ceased:
Permit fee paid in full (check or money order): Permit
®no h1 f �}
Permit ApPGcatiou completed in full and signed: .0 Yes ❑ no
I declare that the information I have provided on this app[ication is t mdif4 and I alldK)rize the Cityof Hutchinson to
investigate the information submitted.
of organization or parade chairman Date
Police > „•w,• r, i, _ F _f:., , ::
approved ❑
denied Notes:
City Council ❑ approved ❑ denied. Notes:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 5K family Run/Walk (Spooky Sprint)
Department: Police
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete Yes
Contact: Thomas D. Gifferson
Agenda Item Type:
Presenter: Thomas D. Gifferson
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The 5K family Run/Walk Saturday October 26th, 2019. They are in the planning stages for a 5k (3.1 mile) family fun
run and walk to be staged in Hutchinson with a start time of 9AM. The proceeds of this run will go to the REACH
program at the Hutchinson High School.
They want to take advantage of a great resource in town, the area around the Library (Library Square). As such,
they would like to start and end this race there, on 1st Ave SE. They realize that having a 3 mile run throughout the
city may cause disruption, so they are attempting to run on city streets for about 20% of the total run distance.
The remainder would be run on the Luce Line Trail.
Their goal is to offer 2 runs, a 5k run and walk, and a'h mile dash for children. The 'h mile dash will begin at
9:15AM, the 5k run and walk will begin at 9:30AM.
Each participant will be required to sign a waiver stating the following:
"I am properly trained and enter this walk/run totally at my own risk and hereby waive all claims that I or my
heirs may have against all sponsors, walk/run directors and all others associated with this walk/run, for any
injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any
injury I may suffer."
The Hutchinson Police Department has reviewed and approved the proposed route. The organizers are seeking
approval for closure of 1st Ave SE for this run. They will also be running down Adams Street towards the Luce Line
Trail. Adams will not need to be closed off. We will be using cones to create a separation lane on Adams St SE.
1 st Ave SE will be closed from Main St to Adams St during the hours of 6:00 am until 12:00 pm or as determined by
the Hutchinson Police Dept on Saturday October 26th, 2019. The businesses impacted by this temporary closure will
be notified and their customers impacted by this closure will be given access to the businesses during the street
closure.
They understand there may be costs associated with this Traffic Control and have accounted for this in their budget.
BOARD ACTION REQUESTED:
I recommend approval.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 2.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Jason Werowinski
16650 206t" Circle
Hutchinson, MN 55350
September 9th, 2019
Hutchinson City Council
111 Hassan ST SE
Hutchinson, MN 55350
Re: 5K Family Run and Walk in Hutchinson on Saturday October 26th, 20189
To The Members of the Hutchinson City Council,
I am writing today in regards to the 10th Annual Spooky Sprint we are planning for Saturday October 261", 2019.
It will stay the same as it has the last 9 years, a 5k (3.1 mile) family fun run and walk to be staged in Hutchinson
with a start time of 9AM. The proceeds of this run will go to the REACH program at the Hutchinson High School.
As in the past, we want to take advantage of a great resource in town, the area around the Library (Library
Square). As such, we would like to start and end this race there, on 15T Ave SE. We realize that having a 3 mile
run throughout the city may cause disruption, so we are attempting to run on city streets for about 20% of the
total run distance. The remainder would be run on the Luce Line Trail (obtaining a permit for use from the DNR).
Our goal is to offer 2 runs, a 5k run and walk, and a % mile dash for children. The % mile dash will begin at
9:15AM, the 5k run and walk will begin at 9:30AM.
Each participant will be required to sign a waiver stating the following:
"I am properly trained and enter this walk/run totally at my own risk and hereby waive all claims that I or my
heirs may have against all sponsors, walk/run directors and all others associated with this walk/run, for any
injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any
injury I may suffer."
I am attaching a map of the proposed courses. I have met with Sergeant Nagel about the course and modified it
as suggested. I am seeking approval for closure of Is'Ave SE for this run. We will also be running down Adams
Street towards the Luce Line, but our belief is that Adams will not need to be closed off. We will be using cones
to create a separation lane on Adams. As I stated, I have discussed this with Sergeant Nagel.
So in essence the matter before the Council on this issue is the approval or denial for the Police Department to
use their discretion to close/block Is'Ave SE for some period of time on Saturday October 271", 2018. We
understand there may be costs associated with this Traffic Control and have accounted for this in our budget.
We are looking forward to this event in Hutchinson, and to continuing it in the years to come.
Sincerely,
Jason Werowinski
S
Proposed Course - Spooky Sprint 5K _
There and Back Style Run
l t 4LM1
are MrL _ �rh�m 5�',7... •3
to Avr my
�� �Firrrrrr
L fsA •x7
q Ph
Wlfr =
Axx PM ( _� VfL k'W 15h A>'e NO 1,1 HE
�i hYr Wa:5ing7on AvEW Wich:rYJktn Are4 � Wyr k±M
tl. FRnxlYtfari R i 'Po�I.1�
4w HAnnany I n S+v _ x Y,S rkw SW
E*ww�
_i:7 +-� ...� .. 7 7:M •Vrw SW E 2nd A— SW L]' i 4 7•� nve 5E 7n0 .V re SE
T m
�.+ :.t.,, ^..L t �n . z.� .:. -. ...., ,. .... 4 i nNr •a•rra � ,G^. _
.•.Eurfi f WF 'GW A, SW YAAve SE a Nd Ar St £
- C2s} N K
—h M
Proposed Course - Spooky Sprint
112 Mile Dash - There and Back Style Run
it
3ra Ave NW
Ke ba V"j NW G A
�7 u,l
, Ave r w ��
II
_ L it
xntlAve SW County Hwy 2ntl Ava SW Lowly Hvy7
I swL ------
qr Lcyvls Ave 6W 1
�Xaydett Ave SW "�. 1_,
�L dID A�SW l'ri
15
$
y
PPam
1i 4Ava Grow River
NF Recreational
O Area
tr_
3rd Ave 6W
I �
6tIt A. SW FFOhWit-
- cn .rn
O Parkk
Rem.' 'M
4.! F
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution No. 15096 - Returning Donation to Elks Club
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete Yes
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At its August 27, 2019, meeting, the Council accepted a donation from the Hutchinson Elks Lodge in the amount of
$6495 for the purpose of which was so that Hutchinson Police Services could purchase a rescue phone that could be
used during hostage and other like situations. Since that time, the Minnesota Gambling Control Board has notified the
Elks Club that that donation does not fit into the "lawful purposes" of the charitable gambling statute. In fact,
Minnesota law prohibits charitable gambling donations to law enforcement agencies or prosecutorial agencies. For
your consideration is a resolution authorizing the return of the August 27, 2019, donation to the Elks Club.
BOARD ACTION REQUESTED:
Approve Resolution No. 15096 - Returning Donation to Elks Club
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON RESOLUTION
NO. 15096
RESOLUTION RETURNING DONATION
Whereas, on August 27, 2019, the City of Hutchinson accepted a donation from the
Hutchinson Elks Lodge in the amount of $6495.00 with said money being derived from the
charitable gambling operations of the Hutchinson Elks Lodge; and
Whereas, the donation from the Hutchinson Elks Lodge was intended for use by
Hutchinson Police Services to purchase a rescue phone to be used during negotiation situations;
and,
Whereas, the Hutchinson Elks Lodge has been advised by the Minnesota Gambling
Control Board that this donation was not proper under state law as state law prohibits charitable
gambling donations to law enforcements agencies; and,
Whereas, as it appears this donation was improperly made, the Hutchinson Elks Lodge
has requested that the donation be returned to it and the City of Hutchinson deems it proper to
return said donation;
Now, therefore, be it resolved by the City Council of the City of Hutchinson,
Minnesota, as follows:
THAT, the $6495.00 donation received by the Hutchinson City Council on August 27,
2019, be returned to the Hutchinson Elks Lodge.
Adopted by the City Council this 24th day of September, 2019
Approved:
Gary T Forcier
Mayor
Attest:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Short -Term Gambling License - Minnesota Holstein -Friesian Breeder's Assoc.
Department: Administration
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Minnesota Holstein -Friesian Breeder's Association, a nonprofit organization, has submitted a short-term gambling
license application into administration for review and processing. The application is for an event the organization is
holding on April 11, 2020, at the McLeod County Fairgrounds. The applicant has completed the appropriate
application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Minnesota Holstein -Friesian Breeder's Association on April 11, 2020.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
III Hassan Street Southeast
Hutchinson, Iv1N 55350
(320) 587-5151 Fax: (320) 2344240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance Chapter 114
and Minnesota Statutes Chapter 349
All applications are to be received at least 30 days before event in order to be considered
Ap2lication Ty2e
Short Term Date(s) Alpr i ❑ Fee- S30.00
MonthlDa I ear — ManthlDaylYearp.-
5135
Organization Information
sr3
Name
Phone Number
Address where regular meeting are held
City State zip
Federal or State ID: 44 " C7 Oo SQO
Day and time of meetings? f-3a-t `'r
Is this organization organized sender the laws of the State of
innesota? kyes ❑ no
How long has the organization been in existence?
How may members in the organization? 9 ��
What is the purpose of the organization? Lt.wuo—
In whose custody will organization records be kept?
tc_,_
3 7
Name
ev b( V-7
Phone Number
-��45`14
Address
City State zip
Duly Authorized Officer of the Organization Information
nd S4ilq tv"
True Name'
Rc( 5Z
Residence Address
en
b1,,) .-5el - 752.E
Phone Number•
�Y
ciol State zip
Date of Birth: c 1 1 Iq -77 Place of Birth:
Monthldaylyear
Have you ever been convicted of any crime other than a traffic
offense?
If yes, explain:
Con
City State
❑ yes �(no
2
r(�
City ofHurchinson
Application.for Gambling Devices License
Page 2 of 3
Designated Gambling Manager (Qualified under Minnesota Statute 4349)
1/\ sri` 5 ,rLA— C t-L e- _ -3x `-3 ct 7¢ q
True Name
`� Phone Number
Residence Address Cit3r
Date of Birth: L))-- / a / 1440 f �7 Place of Birth:
Monthldaylyear
Have you ever been convicted of any crime other than a traffic offense?
If yes, explain:
How long have you been a member of the organization? C1 L.
!-� r, r-- .
State Zip
!� p u S _ A4(�j
City State
❑ yes Ano
S
Game Information CT.
Location #1
M c. L eA
Name of location where game will b 1 yed Phone Number
n
6 CGPI tutry A~vL Svt►
Address of local o hwn ere game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: 2rthrough Ada 2e
AU -
Hours of the day gambling devices will be used: From %6 pM To % / RM_
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes &no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Game Information
Location #2
Name of location where game will be played Phone Number
Address of location where game will be played City .State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From pM_ To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes 13 no
y�Ir
City of Hutchinson
Application for Gan:piing Avices License
Page 3 of 3
Officers of the Organization (if necessary. list additional names on senarale sheet)
(11t.e�
I Name j T;Ile
q /k6 Sit S -'�- cicY' '41 �'j
Residence Address Ciijyy Slate Zip
Name Title
Residence Address City State Zip
-es --- A944Z41-6e ZZ410c�
Name Title
X?
1!a"'os Ad I& el--s
Residence Address
"�V 3� 341d
State zip
Officers or Other Persons Paid for Services Information (ifnecessary,
list additional names on .se arate .sheet
Name
Title
Residence Address
City
State zip
Name
Title
Residence Address
City
Stale Zip
Name
Title
Residence Address
Ci ,
State zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager *(yes ❑ no Authorized Officer -eyes ❑ now
Initial Initial
1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
Of
Internal Use
authorized officer of organization Date
manager of organization
City Council ❑ approved 0 denied Notes:
Date
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Resolution to Sell Surplus Equipment at Auction
Department: Building
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Building Department has a surplus vehicle to auction off due to a staffing change
in the department. A 2013
Chevrolet Caprice will be sent to auction at Fahey Auctioneers in Glencoe.
Please contact me with any questions you may have.
BOARD ACTION REQUESTED:
Approval of resolution.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15098
RESOLUTION TO SELL AT AUCTION
SURPLUS PROPERTY
WHEREAS, the City of Hutchinson has accumulated surplus property; and
WHEREAS, the Hutchinson City Code, Section 91, Subdivision 3, Paragraph C, provides for
the sale at auction of surplus property; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, NHNNESOTA:
That the following surplus City property be sold at auction and proceeds from the sale be
credited to the appropriate account:
1. 2013 Chevrolet Caprice
Adopted by the City Council this 24t' day of September, 2019.
Gary Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of MnDNR EAB tree planting grant opportunity
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
MnDNR has made available an Emerald Ash Borer Community Forest Response Tree Planting Grant. Public Works
staff has prepared a pre -application.
The pre -application process provides MnDNR with the opportunity to review potential projects, find out more
information about the projects and begin matching projects to the grant budget. This all takes place before formal
applications are taken.
The proposal staff submitted as part of the pre -application process is to plant 268 trees at a value of $24,908.94 and
acquire supplies and equipment at a value of $4,815.35, for a total of $29,724.29.
Public Works staff anticipates approximately 75% of the plantings to be in parks with high concentrations of ash trees,
particularly around park features, such as playgrounds, trails, shelters, and other play areas that would benefit from
good tree canopy. The remaining 25% would be planted in street boulevards, replacing ash trees that have been or
will be removed.
No cash/in-kind match by the City was proposed, but if the project were selected by MnDNR for consideration during
the pre -application process, a City match may be both feasible and beneficial. Public Works staff recommends
considering a City match using Tree Disease/Infestation Mitigation funds not to exceed 50% (+/- $15,000), as
necessary or beneficial as part of the formal application process.
BOARD ACTION REQUESTED:
Approve submission of necessary information relative to the MnDNR EAB grant, to include formal grant application, if
the project is selected as part of MnDNR's pre -application process.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Emerald Ash Borer Community Forest Response Tree Planting Grants m1
Pre -Application
ENVIRONMENT DEPARTMENT OF
AND NATURAL RESOURCES
D Refer to the Request for Applications RFA when completing this application. NATURAL RESOURCES
TRUST FUND q pP � ( ) p g pp
Organization:
City of Hutchinson MN
Project Coordinator: Donovan Schuette
Address: 111 Hassan St SE
County: Mcleod
Phone: offtce320-583-8982
Grant amount requested:
$29,724.29
Type of Organization, Municipality
Title: Arborist, MN-4636BM
City, State, Zip. Hutchinson MN 55350
Email: dcchuette@ci.hutchinson.mn.us
cell 320-583-8982
Total match; optional: Can provide if needed
(combine cash & in -kind match)
Cash match contributions: In -kind match contributions:
Project Staff:Have obtained credentials of this type and will maintain credentials thro[]Type of Credential: Master
Location: Distance: Adjacent to quarantine county W Total ash in community: 3110 percent ash makes -up: 18.8
Arborist
Project Overview (1,140 character maximum including spaces) Provide a summary of the project, why additional
funds are needed, and expected outcomes. This should include a description of the project location (City wide project,
here are more ash trees in the City of Hutchinson than any other species. For several years and on an annual basis,
e have removed approximately 50 publicly owned ash trees that meet condition criteria for removal. This proposed
Slanting project would specifically target replacement plantings in: 1) parks with high concentrations of ash trees; and
2) on boulevards where low quality ash trees were removed, but have not yet been replanted. This project would
consist of approximately 75% of trees being planted in parks, with the other 25% being replacement plantings in
boulevards.
In parks, the goal is to plant/replant near prominent features currently surrounded by ash trees. These features include
playgrounds, trails, shelters, and other play areas that benefit from good tree canopy cover. Because of our program to
remove declining ash trees, in boulevards there are anywhere between 50 and 100 replanting sites available at any time.
Regarding equipment, the proposal includes some hand tools, white guards, water bags, and a 48 " auger. The large
48 " auger will allow larger areas of loosened/amended soil at planting sites, which will help to avoid future issues
with stem girdling and surfacing roots.
Project Impacts on Priority Landscapes (1,725 character maximum including spaces) Based on the project
summary, describe how yourproject will reduce the impact emerald ash borer has on,your community. For example,
impacts on runoff to important and/or impaired bodies of water.
Since ash trees are the most prevalent species of tree in the City, this planting program would help us to meet our
species diversity goal of having no more than 10% of any given tree species in our urban forest.
The environmental benefits of trees are well known. This grant would help accelerate replacement of ash trees that
.have been removed and accelerate the benefits of these maturing trees.
Residents and park users naturally question removal of trees that are not completely dead, which provides the
opportunity to educate about EAB and the measures being taken to proactively address it.
Filling gaps in the tree canopy, both in parks and on streets, will also help reduce damage during windstorms,
especially to larger trees exposed by ash removal.
Name
Family
Genus
Species
Unit Price
Units
Total
<20%
<10%
<5%
with 22 varieties
4.4
2.2
268 trees <13
of any one
variety
'Inferno'
Aceraceae
Acer
Saccharum
$ 93.50
13
$ 1,215.50
'Sienna Glen'
Aceraceae
Acer
x Freemanii
$ 81.00
13
$ 1,053.00
ech
Betulaceae
Carpinus
Caroliniana
$ 83.15
12
$ 997.80
�tulaceae
Betulaceae
Betula
Nigra
$ 86.30
12
$ 1,035.60
od
Betulaceae
Ostrya
Virginiana
$ 95.95
12
$ 1,151.40
Catalpa
Bignoniaceae
Catalpa
Speciosa
$ 146.00
12
$ 1,752.00
rry
Cannabaceae
Celtis
Occidentalis
$ 84.25
12
$ 1,011.00
'Skyline'
Fabaceae
Gleditsia
Triacanthos
$ 86.30
12
$ 1,035.60
resso' or 'True North'
Fabaceae
Gymnocladus
Dioicus
$ 122.00
12
$ 1,464.00
A
Fagaceae
Quercus
Rubra
$ 95.95
12
$ 1,151.40
ite Oak
Fagaceae
Quercus
Bicolor
$ 95.95
12
$ 1,151.40
:on Sentry'
Ginkgoaceae
Ginkgo
Biloba
$ 137.30
13
$ 1,784.90
i 'Redmond'
Malvaceae
Tilia
Americana
$ 88.40
12
$ 1,060.80
i'Harvest Gold'
Malvaceae
Tilia
Mongolica
$ 97.75
12
$ 1,173.00
Summer Storm'
Oleaceae
Syringa
Reticulata
$ 79.00
12
$ 948.00
rnarack
Pinaceae
Larix
Laricina
$ 79.00
12
$ 948.00
line
Pinaceae
Pinus
Strobus
$ 60.92
12
$ 731.04
imn Brilliance'
Roseaceae
Amelanchier
x Grandiflora
$ 74.90
12
$ 898.80
tejoice'
Roseaceae
Malus
'Rejoice'
$ 60.85
12
$ 730.20
stain Ash
Roseaceae
Sorbus
Decora
$ 72.80
12
$ 873.60
rie Expedition'
Ulmaceae
Ulmus
Americana
$ 135.00
12
$ 1,620.00
Triumph'
Ulmaceae
Ulmus
Triumph'
$ 86.30
13
$ 1,121.90
268
$ 24,908.94
amponent
iger
$ 2,500.00
!Is
$ 500.00
'tie
$ 315.35
Bags
$ 1,500.00
$ 4,815.35
Emerald Ash Borer (EAB) Management Plan
City of Hutchinson
January, 2018
Purpose
The purpose of this management plan is to address what likely will be an eventual infestation of EAB in
the City of Hutchinson's urban forest.
The goal of this plan is to slow the spread of the infestation through public education, inspection, and
strategic management. By refining and maintaining efforts begun in the early 2000's, the hope is to
mitigate the disruption of an EAB infestation to the urban forest to the extent possible. Creating
awareness of EAB will help to detect infestations and their spread as early as possible and to stretch the
costs associated with an infestation over as long a period of time as possible.
Applicability
This plan is applicable to rights -of -way and publicly owned trees.
Removal orders for infested trees on private properties may be necessary when infestations result in
specific public hazards, negatively affect public land and/or threaten the overall health of Hutchinson's
urban forest.
Administration
The Public Works Manager and Arborist will implement and oversee this plan, implementing
components of the plan with support from others in Public Works, the Parks, Recreation & Community
Education department, and Creekside Soils.
EAB Background
EAB is non-native beetle that causes widespread decline and death of ash trees. EAB, in its larval stage,
feeds on plant tissues between the bark and sapwood, disrupting the transport of water and nutrients
within the tree. When the infestation is severe enough in an individual tree, the tree will die. EAB has
destroyed millions of ash trees in other states and many within Minnesota.
EAB Status in Minnesota
In 2009, EAB was found in southern Minnesota along the Mississippi river and in the City of St. Paul. EAB
was found soon after that in Minneapolis. Since then, EAB has been confirmed to be as close to
Hutchinson as Eden Prairie, MN, located in western Hennepin County, 47 miles from Hutchinson.
Infestations in the metro area tend to be about a mile apart. The Minnesota Department of Agriculture
(MDA) and the University of Minnesota both helped to coordinate responses and continue to produce
educational material that is helpful for planning.
EAB Manaeement 5trateaies
In general, there are both proactive and reactive strategies for managing EAB. When EAB was first
found in Minnesota, the belief was that, as had earlier been the case in other states, the infestation
would move rapidly, affecting vast numbers, if not all, of the state's ash trees. EAB has spread quite
differently in Minnesota, however. Extensive efforts have been taken to detect infestations early.
Efforts have also been taken to place quarantines on counties to restrict transportation of potentially
infested wood from affected counties.
Since the beginning of EAB infestations in the U. S., integrated proactive and reactive management
approaches have been developed to address the mortality of ash trees. By slowing an infestation and
reducing local mortality rates, costs to manage an infestation can be spread over a longer period. In
addition, there are now biological and pesticide controls and processes being developed and refined
that make Minnesota's EAB infestation look very different from past infestations in other states.
Proactive management
• Maintain tree inventory information
• Establish tree condition ratings to reflect the health of a tree (Good, Moderate, Poor).
• Establish an 800 meter grid overlaying ash trees throughout the City that are in Good condition.
to determine sites for chemical injection of ash trees and to refine cost estimates for a program.
• Implement public education initiatives.
• Identify triggering event(s) used to implement reactive management components of the plan.
• Initiate removal of ash trees in poor or moderate health condition.
• Continue forestry diversification programs.
o Continue the forestry diversification program begun in 2014 at levels increased in 2017
to remove and replace up to 40 selected ash trees, replacing them with other species.
o As opportunity arises, to reduce the population of ash trees as part of street and
roadway improvement projects.
o Remove and replace ash trees in poor or moderate condition as part of ongoing general
forestry maintenance efforts, particularly in areas with a high percentage of ash trees.
• Within the limits of resources available for forestry diversification, maintain two general
congruent priorities. In areas of the City with high populations of green ash trees, remove and
replace ash trees regardless of the health of the tree. As requested by property owners or
noted by City staff, remove and replace boulevard ash trees in marginal or poor condition.
Reactive management
• Initiate and continue injection treatments at selected sites for a specified time. Once the period
has expired, only high -value ash trees will continue to receive treatment.
• Continue removal of ash trees in poor or moderate health condition, particularly in areas with a
high percentage of ash trees.
• Regularly monitor infested ash tree conditions. Ash trees deteriorate quickly and can cause
significant hazards shortly after their death, necessitating removal of ash trees as soon as
practicable as they decline or die.
• Replace trees as resources permit
Triggering Events, Subsequent Inspection, Detection & Monitoring
Triggering events are one or more of the following:
1) A verified EAB infestation in any adjoining county
2) A verified EAB infestation anywhere within McLeod County
Once a triggering event takes place, a public hearing will be held to consider declaring EAB a public
nuisance and to initiate reactive management measures. Proactive measures at that time will cease or
be significantly decreased, depending upon available resources.
Tree Inventory
A tree inventory is the foundation for this management plan and provides baseline data. Inventory data
is kept up to date as resources permit and allows the tracking of tree management similar to other
infrastructure management programs, such as pavement management.
Efforts are undertaken to assign a general health condition rating (Good, Moderate, Poor) to publicly
owned ash trees, as time and other resources permit.
Upon a triggering event, using location information from the existing tree inventory, the ash tree
inventory will be broken down into 800-meter radii. One tree, located centrally located within the 800-
meter radii will be selected to receive chemical treatment. The total number of ash trees that will
receive chemical treatment, to include estimating anticipated treatment costs, will be calculated based
on one tree per 800-meter radius, plus up to five additional high -value ash trees on public property.
Inspection, Detection & Monitoring
The goal is to find infestations and determine their extent as early as possible. Once an infestation is
found, efforts will be undertaken to identify the outer boundaries of the infestation and the potential
duration. Several individuals and agencies are involved in inspection, detection and monitoring efforts.
• City Arborist — In conjunction with inspections for Dutch Elm Disease, Bur Oak Blight, and other
diseases and infestations, the Arborist's duties include inspection, detection and monitoring of
EAB infestations.
• City staff (Parks & Public Works) — City staff that are outdoors on a regular basis will be trained
in the identification of ash trees in all seasons. Training will include detection of potential ash
tree defects, both natural defects and those potentially caused by infestation. Staff will be
trained in the identification of EAB insects and the signs they tend to leave on ash trees.
• Property owners/Residents — Property owners/Residents may likely be the first to detect EAB on
private property. Property owners/Residents are encouraged to contact the City with
information relating to any known or suspected infestation. They may directly contact the City
by calling (320) 234-4219, or contact the Mn Dept. of Agriculture's "Arrest the Pest" website at
htta;/1www;mF a,state.mn.us_arrestthepest.
• Federal and State Agencies — Federal and State agencies may provide a variety of services to
assist in detecting and monitoring an infestation. For example, MDA may set EAB traps
throughout the area to determine whether there is an infestation and, if so, to help determine
the extent of the infestation.
Pesticide Treatment
As soon as a triggering event takes place, predetermined trees will begin to be treated using pesticides.
Generally, these treatments will be on ash trees in a good health condition that are in key locations to
maximize the effectiveness of pesticide treatments. It has been established that having one treated tree
significantly reduces the larval population within an 800 meter radius.
The pesticide treatments will continue for a predetermined amount of time. The goal of pesticide
treatments is to allow the cost of removals and replacements to be spread over a longer time.
Eventually, infested trees will die. In general, no other public ash trees will receive ongoing pesticide
treatments. On a case -by -case basis, however, it may be determined that high -value ash trees in
specifically identified locations could be selected for ongoing pesticide treatment.
Property owners/residents may choose to initiate pesticide treatments of privately owned ash trees at
their own expense.
Tree Removal
The City has established a diversification program to strategically, proactively remove ash trees. The
program replaces ash trees with a wide diversity of tree species. Specific areas with high ash tree
populations or ash trees in poor or moderate health are identified as time and resources permit to
establish program delivery goals. This program is considered proactive and is intended to continue until
a triggering event takes place, but may be extended depending upon available resources.
Once a triggering event occurs, available inventory and health condition assessment information will be
used to identify ash trees in poor health and steps will be taken to remove those trees as soon as is
practicable. Strategic removals of declining and aged ash trees will help to spread out the cost of
removals and replacements and may help to slow the spread of EAB.
It is often difficult to identify infested trees, often for as many as 3-5 years, because of the subtle signs
within the tree. When an infested tree is identified, the extent of the infestation and the number of
trees affected needs to be ascertained to the extent practicable, so an appropriate response can be
made. If necessary, Federal or State agencies or arboricultural specialists may be brought in to help City
staff determine the extent of the infestation.
Once ash trees die, they can quickly become hazardous to nearby buildings, parks or boulevards, and the
people using them. In nearly all cases, dead ash trees will need to be removed as soon as possible after
the death of the tree. Dead ash trees in parks, on boulevards or dead trees on private properties that
can negatively affect use of public property must be removed quickly. In large open spaces, it may not
be necessary to remove dead ash trees right away, so these removals can be prioritized based on their
potential hazard. Property owners and residents will need to remove affected trees in a timely manner,
so they do not end up presenting a hazard to either people or structures.
Tree removal programs established must account for what is happening in the wider area. Removal
efforts are to be coordinated with other agencies whenever possible to maximize their effectiveness.
Responses by the Federal, State, County or other governmental agencies will need to be reviewed and
adjustments may need to be made the City's response plans, based upon the goals and objectives of the
plans at higher levels of government.
Public Education and Outre
Once a triggering event occurs, efforts will be undertaken to provide information about EAB to property
owners/residents. Understanding the threat, knowing what to look for, knowing what options exist and
knowing what to do will be areas of focus for the City's public education and outreach efforts. In
addition, all City staff will be educated to recognize obvious signs and symptoms of an EAB infestation.
Diverse forums will be used to disseminate information about EAB, to include public hearings and
programs, website information, articles, handouts, press releases and public service announcements.
Whenever possible, neighboring property owners/residents will be notified prior to any ash tree
management functions taking place near or adjacent to their property. Neighborhood and/or volunteer
groups that are interested in assisting in efforts to detect and manage EAB will be directed to
appropriate educational opportunities in order to gain necessary skills.
Replantine
If large numbers of ash trees are removed, there will be an aesthetic and ecological impact to the City.
It is recommended that, where feasible considering engineering parameters, one-to-one replacements
of removed trees should be done as soon as practicable, considering available resources.
The actual number of trees replanted may be reduced, due to available resources, obstructions,
setbacks, and clearance requirements. As trees are replanted, the goal will be to further tree species
diversification within the urban forest, having no more than 10% of any species, 20% of any genus, or
30% of any family of species, whenever possible. The goal is to maintain species diversification,
whenever possible, within 5-10% (no more than 700 - 1,400 trees of any one species).
Wood Disposal and utilization
EAB spreads most quickly through transportation of infested wood, whether in the form of logs, tree
waste, chips or firewood. Once an infestation has been verified, the County in which the infestation is
discovered is quarantined. No wood may be moved out of the affected County without complying with
regulations under a separate agreement with the State of Minnesota.
Creekside Soils will be the designated disposal site for infested ash trees. Once large numbers of
affected ash are transported to Creekside, there will be an opportunity to decide the highest, best use
for the wood waste. Possible uses for ash wood include biomass fuel, mulch, pulpwood, and/or saw
logs.
Ordinances, Policies and Programs
Applicable ordinances are included in City Code:
§31.27
City Tree Board
§92
Nuisances; Health and Sanitation
§92.02
Tree Diseases
§153.85
Tree Planting in New Subdivisions
§154.060
R-5 Manufactured Home Park
§154.065
C-5 Conditional Commercial District
§154.115
Screening, Landscaping, Outdoor Storage and Display
This management plan is subject to the most recent Public Works Urban Forest Maintenance Program,
including boulevard tree recommendations, and the most current approved species list for boulevard
trees.
Contractor Registration
It will be necessary to manage the likely influx of tree care contractors into the community following an
EAB infestation.
Once a triggering event occurs, minimum standards will be established and City -sponsored educational
seminars will be initiated. Any contractor who provides proof of insurance, successfully meets minimum
standards, and attends related educational seminars will be registered as a tree care contractor on the
City's website. Contractors will be responsible for initiating this process. City residents and property
owners will be warned on the City's website to check the credentials of any tree services they engage for
work on private properties.
Fundine & Finances
In 2011, the City began putting away funds to mitigate potential tree diseases/infestations.
Approximately $55,000 per year has been transferred into this dedicated account.
Primarily, the fund is to provide for future tree removal/replacement costs. Secondarily, and as a
proactive effort, it funds tree diversification projects.
Diversification projects were done in 2013-2015, at a cost of up to $25,000 per year. In 2016, grant
funds were utilized to remove/replace several ash trees. In 2017, 3 grant trees and 30 other ash trees
were affected. In 2018 and following, the focus will be on ash trees in poor health or those that are
over -mature, as well as areas with high ash tree populations.
The balance available at the beginning of 2017 was estimated at $362,000. Based on the balance in this
account, the primary use of this account will be for tree removals once a triggering event occurs. Until a
triggering event occurs, replacement of up to 40 ash trees per year for diversification projects using
these funds has been deemed reasonable.
Additional funding sources will likely be required to respond to an EAB infestation for replacing trees,
according to cost estimates prepared using available information:
Trees in City inventory 13,948 Total ash trees 2,142
POTENTIAL EAB COSTS
EAB Mortality
Ash lost
Removal
cost/tree
Total Removal
cost
Replace
cost/tree
Total Replace
cost
Total Cost
Yr 1-5 (10%)
214
$365
$78,110
$260
$55,640
$ 133,750
Yr 6-10 (20%)
428
$425
$181,900
$300
$ 128,400
$ 310,300
Yr 11-15 (70%)
1,500
$490
$ 735,000
$350
$ 525,000
$1,260,000
Totals
2,142
$ 995,010
$ 709,040
$ 1,704,050
Pesticide
35*
$200
$7,000
for 10 yrs =
$70,000
*land area of Hutchinson: 24 kmz _ 800 m
grid = 30 trees + 5 high -value sites.
Annualneed
$1,774,415
=15yrs
$118,270
FUNDING EAB COSTS
Forestry diversification transfer
Annual
$55,000
01/01/2017 Balance
$362,077
- 15 yrs
$24,138
Current resources
67%
$79,138
Remaining unfunded need
33%
$39,132
Under the current plan, adequate funding is available for removals and approximately 33% of
replacements. Funding/financing options for the remaining 67% of replacements may include;
• Grants — City staff will stay informed of available grant opportunities.
• General funds — Some additional general levies or fees may be needed for tree replacement.
• Chapter 429 assessments/Capital improvement plans — planting trees on boulevards and their
trimming, care and removal are a recognized public improvement able to be specially assessed
to abutting property owners. Historically, tree -related costs that are part of a City improvement
project have not been assessed to abutting properties.
0 Donations — Cash or in -kind donations from private groups will be emphasized.
Action plans
Short-term (0-3 years)
1. Review and update ash tree inventory.
2. Assign health condition ratings to ash trees.
3. Develop strategic removal plan using inventory & health condition ratings.
Mid-term (4-6 years)
Using ash tree inventory information, establish 800-meter radii, selecting an ash tree to receive
pesticide treatments for a given period.
2. Develop educational and outreach material for property owners/residents, appropriate City
staff and volunteers.
3. Thoroughly investigate any report of potential infestation, using outside help, as necessary, to
verify an infestation and determine its extent.
Triggering event
1. Initiate communication with the City Council regarding the triggering event
2. Set and hold public hearing declaring EAB as a nuisance
3. Identify the processes that will be used to manage EAB during communications with the Council
and the public.
4. Implement identified post -triggering event EAB management components identified in the plan.
"f""t, � ."/4"IV-^y
SPECIES
Alder
11
0.1%
Amelanchier (juneberry)
7
0.0%
American Hornbeam (bluebeech)
11
0.1%
Amur Corktree
14
0.1%
Apricot
10
0.1%
Ash (white,green, and black)
3110
18.8%
Beech
16
0.1%
Birch (river, paper, and asiatics)
433
2.6%
Butternut
11
0.1%
Catalpa
88
0.5%
Cedar (red, white, and cultivars)
475
2.9%
Cherry, Canada Red
87
0.5%
Elm, all varieties
1210
7.3%
Fir, Balsam and Douglas
35
0.2%
Ginkgo
72
0.4%
Hackberry
1227
7.4%
Hawthorn
65
0.4%
Hemlock
5
0.0%
Horse Chestnut
11
0.1%
Ironwood
38
0.2%
Japanese Tree Lilac
106
0.6%
Kentucky Coffeetree
179
1.1%
Larch
27
0.2%
Linden all varieties
1372
8.3%
Honeylocust
411
2.5%
Malus (apple, crabapple)
638
3.9%
Maple all varieties
3051
18.5%
Mountain Ash
68
0.4%
Oak
1480
9.0%
Ohio Buckeye
43
0.3%
Pine
398
2.4%
Poplar (aspen, cottonwood, balsam)
373
2.3%
Black locust
43
0.3%
Spruce
1214
7.3%
Sycamore
20
0.1%
Walnut
97
0.6%
Willow
68
0.4%
165241
100.0%
M,.,�
NATURAL
a ounc es Tree Maintenance Plan Template for Newly Planted Trees
Organization: City of Hutchinson MN Year and Season of Planting:2020/21/22
Project Coordinator: Donovan Schuette, BCMA , MN-4636BM
Phone: 3205838982
# of Trees to be Planted: 200
Email: dschuette@ci.hutchinson.mn.us
Size (caliper for deciduous, height for conifers)#15
Type of Stock to be Planted (Bare root, etc.):pots
Describe how the activities below will be completed.
1. Tree Maintenance Personnel
a. Describe who is responsible for maintenence.
Donovan Schuette, Arborist, overseeing forestry operations including formative work
During the summer we have 2 full time seasonals who are engaged soley in forestry operations such as
pruning, planting, watering, stake monitoring, etc.
We conduct large scale pruning operations in the winter with both parks and public works employees. 3
FTE streets employees have pruning experience and 1 FTE parks employee has pruning experience.
b. Volunteers, homeowners, or inexperienced staff that will provide maintenance should receive basic
training and literature on proper maintenance techniques. Is training needed and how will you do it?
I would be working hand in hand with the summer full time seasonals on all phases of formative tree
maintenance, also we tend to retain these type of employees throughout their college years so there is
generally some experience carryover to the next year.
c. How will you inspect tree maintenance work periodically to make sure it is being done correctly?
We already have a driving route utilizing our G.I.S. inventory software that puts all publicly owned trees
less than five years old in the most direct route. We run this route multiple times per year (in spring to
check for winter damage and bud break, late spring/early summer to check stakes and prune suckering,
mid/late summer (especially after a couple weeks without rain) to check for watering needs, and right
around leaf drop for structural pruning. I generally perform the structural/development pruning portion of
the inspection.
2. Tree Watering Process
Describe in detail how trees will be watered, the time period and frequency of watering. Trees should be
watered weekly for the first 3 to 5 years when the ground is thawed, unless it has rained 1 inch in a week.
We run water bags which are removed over winter and replaced in the spring, this is primarily the job of the
full time summer seasonals. We run water bags on 1 and 2 year old trees and evaluate watering needs
based on tree location and amount of rainfall on 2-5 year old trees. We've got a variety of soils, some are
much more forgiving when it comes to water than others.
3. Mulching Trees
Will you mulch your trees and if so, how will you maintain mulch?
We mulch trees up to five years old and re -apply yearly. This is one of the duties on the spring inspection
route. We get free mulch through our city owned compost site so the only cost is labor. We work with
residents on boulevard trees to try to keep a wood mulch as long as possible but we do get a few who
want to put rock around them right away. Rather than fight with the homeowner i put a COCO disc down
under the rock to help with temperature extremes. Essentially I'd rather have them use rock mulch than
bans into it with a weed whin or lawn mower. Parks and public facilities trees aet mulch in nernetuity.
4. Staking and Tying Trees
Explain if staking is necessary due to mowing, vandalism, or wind conditions, and describe plans for
inspection and removal.
Potted stock usually roots in fairly quickly so we tend to plant without stakes and do a follow up check
after any major wind events to straighten if needed. If there's a tree that particulary recalcitrant about
staying straight we'll stake it.
5. Checking Tree Health
The grantee will check trees every 6 — 12 months to identify and address problems. Describe inspection
process and follow-up.
See question 1 portion (c)
6. Tree Protection
Young trees in busy urban areas may be easily damaged by human activity, animals, and equipment.
Describe how planted trees will be protected.
Our main obstacles in terms of damage are mowers and weed whips which can be ameliorated with an
aggressive mulching program and deer rubs/disc golfers which can be addressed with white guards
which we leave on until the tree is about 2" thick.
7. Pruning
Newly planted trees should need little pruning, if they were properly cared for in the nursery. In the first
year after planting, remove only dead or broken branches. In later years, weakly attached limbs can be
removed, and corrective pruning can be done if needed. Describe your pruning maintenance cycle.
I might diverge a bit from the above comments for vigorous potted stock. Even after breaking up the root
ball these tree can grow aggressively even in their first year, especially hackberry, elm hybrids, freeman
hybrids, and honeylocust. If you don't sublimate the exterior of the crown you can lose your leader fairly
quickly which on some varieties means a lost tree. My summer helpers are used to sucker pruning and
limbing up and i follow up around leaf drop with cleaning out the interior of the crown, checking branch
8. Tree Warranty
Tree planting should include a warranty from the nursery for replacement (due to poor condition or
mortality). The grantee should be prepared to fully replace all trees that are in poor condition or die prior to
inspection at the end of the project grant agreement, unless loss was due to natural disaster. Describe your
tree warranty or how trees will be replaced.
We'd be planting these ourselves so i don't think we'd get a long term warranty from a larger distributor
like Baileys, but we replace any of our trees that die with a new tree. We have a couple different funding
sources for new trees so its not a problem to replace the tree should something happen. Once we've
established a tree planting site we try to ensure a healthy tree occupies that site.
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/5/19 - 9/24/19
Check Date
Check
Vendor Name
Description
Amount
09/13/2019
EFT1037
EFTPS
PAYROLL 8/25 - 9/7/2019
$ 64,105.89
09/13/2019
EFT1038
Child Support
PAYROLL 8/25 - 9/7/2019
149.54
09/13/2019
EFT1039
MN Dept of Revenue
PAYROLL 8/25 - 9/7/2019
13,074.88
09/13/2019
EFT1040
Provident Life Insurance
PAYROLL 8/25 - 9/7/2019
655.60
09/13/2019
EFT1041
PERA
PAYROLL 8/25 - 9/7/2019
51,873.06
09/13/2019
EFT1042
TASC-Flex
PAYROLL 8/25 -9/7/2019
1,551.25
09/13/2019
EFT1043
TASC-H S A
PAYROLL 8/25 - 9/7/2019
12,938.27
09/13/2019
EFT1044
ICMA
PAYROLL 8/25 - 9/7/2019
2,460.00
09/13/2019
EFT1045
VOYA
PAYROLL 8/25 - 9/7/2019
530.00
09/13/2019
EFT1046
MNDCP
PAYROLL 8/25 - 9/7/2019
350.00
09/10/2019
207347
R & R EXCAVATING
VOID - REISSUED WITH CHECK 207392
(124,695.95)
09/05/2019
207389
HUTCHINSON, CITY OF
PRINCE SHOW SPIFF CASH
2,000.00
09/13/2019
207390
NCPERS
PAYROLL 8/25 - 9/7/2019
320.00
09/13/2019
207391
HART
PAYROLL 8/25 - 9/7/2019
585.47
09/16/2019
207392
R&R EXCAVATING & RELIAFUNDS ESCROW
1-21319-02 PYMT #1
124,695.95
09/24/2019
207393
4-SQUARE BUILDERS INC.
WINDOW REPLACEMENT
1,975.15
09/24/2019
207394
48FORTY SOLUTIONS, LLC
PALLETS
2,484.00
09/24/2019
207395
A R ENGH HEATING & AIR CONDITIONING
REMOVED AIR LINE TO MECHANICAL ROOM & AD
111.30
09/24/2019
207396
AARP
SEPT CLASSES
300.00
09/24/2019
207397
ABEL REALTY ADVISORS, LLC
AUGUST RETAILER BILLING: ECONO FOODS/SHO
3,500.00
09/24/2019
207398
ACE HARDWARE
REPAIR & MAINTENANCE SUPPLIES
374.59
09/24/2019
207399
AEM MECHANICAL SERVICES INC
BLD #1700: WOMEN'S RESTROOM REPAIR
248.37
09/24/2019
207400
AHLGREN ELECTRIC
LABOR - CONCESSION RECEPTACLES @ ROBERTS
1,357.62
09/24/2019
207401
ALPHA WIRELESS
SEPT MAINT ON RADIO EQUIP
794.75
09/24/2019
207402
AMERICAN BOTTLING CO
SEPTEMBER COST OF GOODS - LIQUOR STORE
128.48
09/24/2019
207403
AMERIPRIDE SERVICES
EOW - MO SERVICES
253.16
09/24/2019
207404
ANIMAL MEDICAL CENTER ON CROW RIVER
PROCESSING / BOARDING FEES
1,771.00
09/24/2019
207405
ARCTIC GLACIER USA INC.
SEPTEMBER COST OF GOODS - LIQUOR STORE
389.62
09/24/2019
207406
ARNZEN, MARY
UB refund for account: 1-786-3550-9-02
1.00
09/24/2019
207407
ARTISAN BEER COMPANY
SEPTEMBER COST OF GOODS - LIQUOR STORE
676.55
09/24/2019
207408
B & C PLUMBING & HEATING INC
TEST RPZ @ WW PLANT
255.00
09/24/2019
207409
BELLBOY CORP
AUGUST COST OF GOODS - LIQUOR STORE
6,480.35
09/24/2019
207410
BENNY'S MEAT MARKET
DIRECTORS PICNIC SUPPLIES
554.18
09/24/2019
207411
BERNICK'S
SEPTEMBER COST OF GOODS - LIQUOR STORE
266.70
09/24/2019
207412
BLUE VALLEY SOD
8/26 PEAT DELIVERED
4,500.00
09/24/2019
207413
BRANDED SOLUTIONS
SHIRTS W/ LOGOS
248.82
09/24/2019
207414
BRANDON TIRE CO
TUBES
99.03
09/24/2019
207415
BRAUN INTERTEC CORP
THRU 9/7 - SOUTH GRADE - MNDOT TESTING
8,514.00
09/24/2019
207416
BREAKTHRU BEVERAGE
SEPTEMBER COST OF GOODS - LIQUOR STORE
20,652.19
09/24/2019
207417
C & L DISTRIBUTING
SEPTEMBER COST OF GOODS - LIQUOR STORE
30,141.72
09/24/2019
207418
CARD SERVICES
CASH WISE PURCHASES - SENIOR CENTER
60.07
09/24/2019
207419
CARS ON PATROL SHOP LLC
SQUAD #4: NEW TIRES & LABOR
320.00
09/24/2019
207420
CENTRAL HYDRAULICS
CYLINDER DISASSEMBLY, VELVAC AIR CYL
1,081.37
09/24/2019
207421
CENTRAL MCGOWAN
ACETYLENE, HIGH PRESSURE
153.76
09/24/2019
207422
CHANDLERTHINKS, LLC
CITY MARKETING / BRANDING PROJECT
17,875.00
09/24/2019
207423
CHANKASKA CREEK
SEPTEMBER COST OF GOODS - LIQUOR STORE
716.04
09/24/2019
207424
CHEMISOLV CORP
FERRIC CHLORIDE
5,029.26
09/24/2019
207425
CINTAS CORPORATION
SHOP TOWELS, CLOTHING
154.68
09/24/2019
207426
CORE & MAIN LP
O-RINGS, GASKETS, NOZZLES, FLANGES
3,735.65
09/24/2019
207427
CORNER POST EROSION CONTROL
BLVD HYDRO -SEEDING @ 620 JEFFERSON, 13TH
1,703.00
09/24/2019
207428
CREEKSIDE CASH DRAWER
REPLENISH CASH DRAWER
25.00
09/24/2019
207429
CREEKSIDE SOILS
BULK SAND
151.62
09/24/2019
207431
CROW RIVER WINERY
SEPTEMBER COST OF GOODS - LIQUOR STORE
1,050.00
09/24/2019
207432
DAVE GRIEP CLEANING
CLEAN WINDOWS
45.00
09/24/2019
207433
DPC INDUSTRIES INC
SODIUM HYPO
1,685.11
09/24/2019
207434
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM
64.93
09/24/2019
207435
ELK RIVER COMPOSTING INC
CONTRACTED COMPOST 4/19 - 5/23
27,510.40
09/24/2019
207436
EXNER, KENT
EXPENSE REIMB: TRAVEL EXP FOR APWA IN SE
2,612.65
09/24/2019
207437
FASTENAL COMPANY
HEX NUTS, WASHERS
1,376.28
09/24/2019
1207438
1 FERGUSON WATERWORKS #2516
HAMMER DRILL
172.06
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/5/19 - 9/24/19
Check Date
Check
Vendor Name
Description
Amount
09/24/2019
207439
FIRST ADVANTAGE LNS OCC HEALTH SOLU
DRUG TESTING
166.62
09/24/2019
207440
FOSTER MECHANICAL
HVAC REPAIR
843.76
09/24/2019
207441
GRAINGER
SPILL CABINET
1,173.92
09/24/2019
207442
HACH COMPANY
CHEMICALS
2,207.01
09/24/2019
207443
HANSEN GRAVEL INC.
VFWPARK- TRUCKING
188.00
09/24/2019
207444
HANSEN TRUCK SERVICE
ENGINE #7: INSTALL AIR FILTER
181.00
09/24/2019
207445
HANSON & VASEK CONSTRUCTION
WATER LEAK: DRIVEWAY REPLACEMENT 1150 P
4,400.00
09/24/2019
207446
HAWKINS INC
SODIUM HYDROXIDE
3,485.06
09/24/2019
207447
HEARTLAND AG SYSTEMS
LUG BOLT - MCCLOSKEY SCREENER
2.11
09/24/2019
207448
HILLYARD / HUTCHINSON
TISSUES, TOWELS
114.28
09/24/2019
207449
HJERPE CONTRACTING
SEWER CAP, COMPRESSION COUPLER
12,987.25
09/24/2019
207450
HOHENSTEINS INC
SEPTEMBER COST OF GOODS - LIQUOR STORE
354.50
09/24/2019
207451
HOLT-PETERSON BUS
11/4/19 ANTON'S & PARAMOUNT THEATRE TRIP
645.00
09/24/2019
207452
HUTCHINSON CO-OP
LP GAS, DIESEL, TIRE REPAIR, TIRES
11,582.31
09/24/2019
207453
HUTCHINSON ELKS LODGE
REFUND OF DONATION TO PD
6,495.00
09/24/2019
207454
HUTCHINSON HEALTH
TESTING
492.00
09/24/2019
207455
HUTCHINSON UTILITIES
Aug Utilities 8/1- 9/1'19
70,148.91
09/24/2019
207456
HUTCHINSON WHOLESALE #1550
SPRAY PAINT
150.92
09/24/2019
207457
HUTCHINSON WHOLESALE #1551
SERPENTINE BELT
358.60
09/24/2019
207458
HUTCHINSON WHOLESALE #2520
LADDER 1: SOLENOID
47.99
09/24/2019
207459
HUTCHINSON, CITY OF
Storm Drainage 8/1- 8/31'19
6,376.45
09/24/2019
207460
HUTCHINSON, CITY OF
REPLENISH ATM AT CITY CENTER
5,000.00
09/24/2019
207461
INDUSTRIAL PARTS & ELEC MOTORS INC
MOTOR
766.89
09/24/2019
207462
INTERSTATE BATTERY SYSTEM MINNEAPOL
HATS SUPPLIES
32.40
09/24/2019
207463
ISD #423
FEES COLLECTED FOR JULY & AUGUST CLASSES
19,172.00
09/24/2019
207464
JOHN KORSON
REFUND: DAD IS COACHING TACKLE FOOTBALL
75.00
09/24/2019
207465
JOHN TAMMINEN
REBATE FOR CREEKSIDE PRODUCT
60.00
09/24/2019
207466
JOHNSON BROTHERS LIQUOR CO.
SEPTEMBER COST OF GOODS - LIQUOR STORE
20,188.02
09/24/2019
207467
KELLY KNICKERBOCKER
REFUND: CAMPING RESERVATION CANCELLED 9/
55.00
09/24/2019
207468
KERI'S CLEANING & HANDYMAN SERVICES
9/1- 9/15 CC, LIB, SR DIN
2,044.00
09/24/2019
207469
KOHLS SWEEPING SERVICE
DOZER, PILED RECLAIM @ HATS FROM HTI PRO
6,942.87
09/24/2019
207470
KRANZ LAWN & POWER
#626: PARTS
74.25
09/24/2019
207471
L & P SUPPLY CO
CANNED FUEL
1,370.35
09/24/2019
207472
LEAGUE OF MN CITIES -INS TRUST
Q4 WORKER COMP PREMIUM
85,979.00
09/24/2019
207473
LEVINE, ERIC
EXPENSE REIMB: PVC BUSHINGS, MOLYKOTE
98.04
09/24/2019
207474
LOCHER BROTHERS INC
AUGUST COST OF GOODS - LIQUOR STORE
38,640.35
09/24/2019
207475
LOEHRER, ROBERT
EXPENSE REIMB: BOILERS LICENSE
20.00
09/24/2019
207476
LYNDE & MCLEOD INC.
AUGUST YARDWASTE ACTIVITY
232.00
09/24/2019
207477
MARCO TECHNOLOGIES, LLC
8/20 - 9/20'19 MOTOR VEHICLE CONTRACT PA
1,576.53
09/24/2019
207478
MARTIN-MCALLISTER
PUBLIC SAFETY ASSESSMENT: T STOCKMANN
550.00
09/24/2019
207479
MAYTAG LAUNDRY & CAR WASH
8/12 SERVICE
96.45
09/24/2019
207480
MCLEOD COUNTY RECORDER
RIGHT OF WAY PLAT: TECH DR & HIGHLAND PA
102.00
09/24/2019
207481
MCLEOD FOR TOMORROW
TUITION FOR 19/20 LEADERSHIP PROG: RANDY
475.00
09/24/2019
207482
MCRAITH, JOHN
EXPENSE REIMB: FOOTBALLS FOR FLAG FOOTBA
53.46
09/24/2019
207483
MEDICA
October Medical Insurance
136,233.53
09/24/2019
207484
MENARDS HUTCHINSON
REPAIR & MAINTENANCE SUPPLIES
1,631.76
09/24/2019
207485
MID AMERICA BUSINESS SYSTEMS
PURCHASE SPACESAVER VIKING 920 SERIES PR
6,112.77
09/24/2019
207486
MINI BIFF
7/25 - 8/21'19 SHOOTING RANGE
203.49
09/24/2019
207487
MINNESOTA CONTROL SYSTEMS LLC
REPAIR TO VAV & RTU
985.00
09/24/2019
207488
MINNESOTA DEPT OF LABOR & INDUSTRY
PRESSURE VESSEL INSPECTIONS
10.00
09/24/2019
207489
MINNESOTA DEPT OF TRANSPORTATION
MATERIAL TESTING & INSPECTION
370.51
09/24/2019
207490
MINNESOTA VALLEY TESTING LAB
VARIOUSTESTING
1,147.20
09/24/2019
207491
MOTRE, ERIC
EXPENSE REIMB: WATER SCHOOL
112.48
09/24/2019
207492
MYGUY INC.
1 YEAR LEASE BLENDCO TANK
30.00
09/24/2019
207493
NATIONAL RESEARCH CENTER INC.
NATIONAL CITIZEN SURVEY BASIC SERVICE
5,715.00
09/24/2019
207494
NEUBARTH, JULI
REFUND SEPT-DEC HANGAR RENT
440.00
09/24/2019
207495
NORTH CENTRAL INTERNATIONAL
WALKING FLOOR TRAILER: HORIZ CRAN
39.42
09/24/2019
207496
NYGAARD INDUSTRIAL PAINTING INC
SANDBLAST, PAINT PRIMER PUMP
720.00
09/24/2019
207497
O'RElLILY AUTO PARTS
CONTROL KNOB
329.35
09/24/2019
1207498
1 OFFICE DEPOT
FORM HOLDER CLIPBOARD
51.98
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/5/19 - 9/24/19
Check Date
Check
Vendor Name
Description
Amount
09/24/2019
207499
ON TRAX TRUCK REPAIR
#972: REPLACED ALL GEAR LUBES & AIR DRY
2,100.31
09/24/2019
207500
PAUSTIS WINE COMPANY
SEPTEMBER COST OF GOODS - LIQUOR STORE
1,276.75
09/24/2019
207501
PENMAC STAFFING SERVICES, INC.
WEEK WORKED 9/1/19
5,495.75
09/24/2019
207502
PHILLIPS WINE & SPIRITS
SEPTEMBER COST OF GOODS - LIQUOR STORE
10,379.79
09/24/2019
207503
PLUNKETTS PEST CONTROL
SEPT 2019 - AUG 2020 GENERAL PEST CONTRO
705.77
09/24/2019
207504
PRECISION CONCRETE CUTTING
TRIP HAZARD REPAIR: MAIN STREET
478.00
09/24/2019
207505
PREMIUM WATERS
SEPT SERVICES
40.50
09/24/2019
207506
PTM DOCUMENT SYSTEMS
W-2 FORMS
148.75
09/24/2019
207507
QUADE ELECTRIC
SPLICED WELL WIRES FOR PUMP #5 TO PUMP W
797.90
09/24/2019
207508
RAPIDS PROCESS EQUIPMENT INC
LABOR TO FLIP THE ORIENTATION
840.01
09/24/2019
207509
RBSCOTT EQUIPMENT
DURO-CLEAT BELT
1,343.58
09/24/2019
207510
REINER ENTERPRISES INC
8/27 - 9/11 HAULING
19,770.00
09/24/2019
207511
RIDGEWATER COLLEGE
FALL SEMESTER BOOKS: JOHN KENT
1,207.15
09/24/2019
207512
RUNNING'S SUPPLY
REPAIR & MAINTENANCE SUPPLIES
317.12
09/24/2019
207513
SAM'S TIRE SERVICE
GY EAGLE ENFORCER
1,095.80
09/24/2019
207514
SHORT-ELLIOT-HENDRICKSON, INC
THRU 7/31-TH 7-MONTANA HAWK SYSTEM PRO
9,495.99
09/24/2019
207515
SITEONE LANDSCAPE SUPPLY
HERBICIDE, FERTILIZER
1,921.56
09/24/2019
207516
SMALL LOT MN LLC
AUGUST COST OF GOODS - LIQUOR STORE
1,836.00
09/24/2019
207517
SOIL CONTROL LAB
WB POTTING MIX GUARANTEED ANALYSIS
225.00
09/24/2019
207518
SOLUS LED
REPLACE 2X2 LIGHT FIXTURE WITH LED AT C
8,568.00
09/24/2019
207519
SORENSEN'S SALES & RENTALS
JUMPING JACK COMPACTOR
186.00
09/24/2019
207520
SOUTHERN WINE & SPIRITS OF MN
SEPTEMBER COST OF GOODS - LIQUOR STORE
41,159.50
09/24/2019
207521
SRF CONSULTING GROUP
THRU 7/31- SOUTH GRADE ROAD FINAL DESIG
15,209.84
09/24/2019
207522
STANDARD PRINTING-N-MAILING
OAKLAND CEMETERY PURCHASE AGREEMENT, CAR
1,602.31
09/24/2019
207523
STREICH TRUCKING
9/3 CREEKSIDE TO TRAVERS
1,005.00
09/24/2019
207524
SUN LIFE FINANCIAL
September Admin Fees
9,688.63
09/24/2019
207525
THOMPSON, MITCHELL
EXPENSE REIMB: PANTS
204.95
09/24/2019
207526
THOMSON REUTERS-WEST
AUG WEST INFO CHARGES
126.00
09/24/2019
207527
TITAN MACHINERY
SERVICE MACHINE, REPAIR TILT WHEEL
4,657.73
09/24/2019
207528
TRI COUNTY WATER
RENTAL WATER COOLER
24.00
09/24/2019
207529
TWO-WAY COMMUNICATIONS INC
ENGINE #7, REPLACE HEADSET CHARGING CORD
235.00
09/24/2019
207530
UNUM LIFE INSURANCE CO OF AMERICA
October Life Insurance
2,639.23
09/24/2019
207531
USA BLUE BOOK
GLOVES
217.84
09/24/2019
207532
VER-TECH SOLUTIONS & SERVICES
SEPT DISHMACHINE RENTAL
69.95
09/24/2019
207533
VERHEY, JJ
EXPENSE REIMB: WORK PANTS
50.00
09/24/2019
207534
VERIZON WIRELESS
JUL 24 - AUG 23, 2019
3,259.93
09/24/2019
207535
VIKING BEER
SEPTEMBER COST OF GOODS - LIQUOR STORE
14,025.65
09/24/2019
207536
VIKING COCA COLA
SEPTEMBER COST OF GOODS - LIQUOR STORE
778.42
09/24/2019
207537
VIKING SIGNS & GRAPHICS INC
AIRPORT STENCIL "TRANSIENT"
160.00
09/24/2019
207538
VINOCOPIA INC
SEPTEMBER COST OF GOODS - LIQUOR STORE
1,833.25
09/24/2019
207539
WASTE MANAGEMENT OF WI -MN
8/16 - 8/31'19 REFUSE
7,455.26
09/24/2019
207540
WELCOME NEIGHBOR
HUTCH NEW RESIDENTVISITS
60.00
09/24/2019
207541
WEST CENTRAL SANITATION INC.
MONTHLY REFUSE HAULING & CITY FACILITIES
49,481.23
09/24/2019
207542
WINE COMPANY, THE
SEPTEMBER COST OF GOODS - LIQUOR STORE
1,287.55
09/24/2019
207543
WINE MERCHANTS INC
SEPTEMBER COST OF GOODS - LIQUOR STORE
133.61
09/24/2019
207544
WITTE SOD FARMS INC
15 ROLLS SOD - FOOTBALL FIELD
45.00
09/24/2019
207545
WM MUELLER & SONS
FINE MIX
4,863.12
09/24/2019
207546
WORKUP
STARTUP BOOTCAMP - MILES SEPPELT
1,250.00
Total - Check Disbursements:
$ 992,082.94
Department Purchasing Card Activity - August 2019
Date
Dept
Vendor Name
Description
Amount
08/14/2019
FINANCE
MINNESOTA GFOA
MNGFOA Conference - A.Reid
$ 210.00
08/21/2019
FINANCE
AMAZON
Envelopes, correctible ribbon, calculator
73.17
08/22/2019
FINANCE
AMAZON
Headset and microphone
37.90
08/26/2019
FINANCE
WAL-MART
Soda for City Center vending machine
51.82
08/26/2019
FINANCE
CASH WISE
Soda for City Center vending machine
19.26
08/29/2019
FINANCE
AMAZON
DMV - Thermal paper rolls
21.20
08/29/2019
FINANCE
AMAZON
DMV - Thermal paper rolls
21.54
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/5/19 - 9/24/19
Check Date
Check
Vendor Name
Description
Amount
08/30/2019
FINANCE
AMAZON
Pack of writing paper pads
6.94
08/07/2019
FIRE
CASH WISE
Bulk bottled water and coffee for station.
72.94
08/09/2019
FIRE
KNOX COMPANY
Knox box access door decals
56.00
08/12/2019
FIRE
GLOBAL TEST SUPPLY
Sensor for the 4 gas monitor
107.40
08/27/2019
FIRE
WPSG, INC
Highrise pack straps for Ladder 1
161.66
08/02/2019
IT
AMAZON
Cell phone headsets for Engineering staff
147.96
08/05/2019
IT
AVTECH SOFTWARE INC
Server room temperature alert system
99.95
08/06/2019
IT
SOLARWINDS
Dameware remote pc support system
226.85
08/07/2019
IT
BESTBUY
Ink for field printers
39.99
08/07/2019
IT
BESTBUY
IPAD for Jetter Truck
1,149.99
08/08/2019
IT
AMAZON
Die for plotter
307.38
08/09/2019
IT
AMAZON
Ipad case for jetter truck
29.99
08/12/2019
IT
AMAZON
Plotter print head
80.50
08/12/2019
IT
AMAZON
Matt Maiers cell phone acc
26.88
08/13/2019
IT
AMAZON
Plotter print heads
241.50
08/13/2019
IT
AMAZON
JJ hands free
20.89
08/15/2019
IT
CROSS BORDER TRANS FEE
Server hard drives
15.49
08/15/2019
IT
SILLWORKS LTD
Server hard drives
925.75
08/15/2019
IT
SILLWORKS LTD
Server hard drives
54.00
08/15/2019
IT
SILLWORKS LTD
Server hard drives
40.00
08/15/2019
IT
SILLWORKS LTD
Server hard drives
47.00
08/15/2019
IT
SILLWORKS LTD
Server hard drives
54.00
08/15/2019
IT
SILLWORKS LTD
Server hard drives
13.00
08/15/2019
IT
SILLWORKS LTD
Server hard drives
402.00
08/15/2019
IT
SILLWORKS LTD
Server hard drives HRA
13.00
08/15/2019
IT
AMAZON
Hands free Matt Maiers
36.99
08/19/2019
IT
AMAZON
DVD DL Body Cams
98.80
08/20/2019
IT
AMAZON
RAID controller battery
33.97
08/20/2019
IT
AMAZON
CMOS battery for server
3.82
08/21/2019
IT
AMAZON
DVD drive for laptop in IT
32.99
08/23/2019
IT
AMAZON
Headphone adapter TKLoss
9.99
08/29/2019
IT
PAYPAL
League Lineup web site
299.95
08/30/2019
IT
AMAZON
Cables for Ryan Ellenson
42.99
08/05/2019
PRCE
AMAZON
SOS Bags
13.20
08/05/2019
PRCE
AMAZON
Snickers
67.96
08/05/2019
PRCE
AMAZON
Assorted Products
357.58
08/05/2019
PRCE
AMAZON
Cheetos
52.35
08/05/2019
PRCE
AMAZON
Goldfish Crackers
25.95
08/07/2019
PRCE
AMAZON
Candy
42.44
08/09/2019
PRCE
GREEN PAPER PRODUCTS
Cups and Lids
742.13
08/12/2019
PRCE
AMAZON
Cups
47.71
08/12/2019
PRCE
AMAZON
Pickleball Nets
2,169.93
08/12/2019
PRCE
WHENIWORK.COM
When I Work
134.42
08/12/2019
PRCE
ALL SPORTS AMERICA LTD
Practice Pants and Pads
810.68
08/12/2019
PRCE
AMAZON
Solo Cups
199.80
08/16/2019
PRCE
HORIZON POOL SUPPLY
Filter Cleaner
1,294.34
08/19/2019
PRCE
RED CROSS TRNG & PROD
Lifeguarding , Waterpark training bundle
410.00
08/22/2019
PRCE
FIRST AID SUPPLIES ONLINE
First Aid Supplies
124.74
08/30/2019
PRCE
MN RECREATION AND PARK ASSOC
MRPA Conference Registration
350.00
08/08/2019
PLANNING
AMAZON
Safety post for roof hatch.
249.00
08/05/2019
POLICE
AMAZON
Iphone chargers
13.39
08/19/2019
POLICE
AMAZON
Coffee Cups
57.24
08/20/2019
POLICE
AMAZON
Iphone protective case
11.99
08/21/2019
POLICE
AMAZON
Paper plates
25.99
08/22/2019
POLICE
AMAZON
Flash drives
30.22
08/27/2019
POLICE
AMAZON
Small plates
15.02
08/05/2019
PUB WKS
PAYPAL
Vehicle Side Steps
169.99
08/07/2019
PUB WKS
POLLUTION CONTROL AGENCY
MPCA SW Permit - SGR Project
400.00
08/15/2019
PUB WKS
INTERSTATE PRODUCTS
Jetter Dewatering Bags
455.82
08/15/2019
PUB WKS
HOM ELECTRICAL
WWTF Process LED Bulbs
746.40
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/5/19 - 9/24/19
Check Date
Check
Vendor Name
Description
Amount
08/19/2019
PUB WKS
AMERICAN SAFETY
WW Nitrile Gloves
195.00
08/21/2019
PUB WKS
AMAZON
WW Fluke Meter Fuses
66.32
08/26/2019
PUB WKS
SEALMASTER OF MINNESOTA
Street Repair Materials
713.88
08/28/2019
PUB WKS
WESTECHRIGG
Forestry Rigging
1,584.95
08/29/2019
PUB WKS
HAMLINE UNIVERSITY
APWA Leadership Training - John P.
1,475.00
08/29/2019
PUB WKS
CASHNET SERVICE FEE
APWALeadershipTraining- JohnP.
40.56
08/07/2019
CREEKSIDE
SPS COMMERCE
July 2019 SPS fees for UH, Bomgaars & ACE
242.00
08/30/2019
CREEKSIDE
VALLEY EXPO & DISPLAY
Booth furnishings -table, at 2019 Prince Fall show
183.82
08/01/2019
LIQUOR
FACEBOOK
Advertising
122.94
08/01/2019
LIQUOR
ACE HARDWARE
Tapper repair
4.74
08/05/2019
LIQUOR
RETAIL INFORMATION TEC
2 credit card terminal replacements Reg 2 and 4
1,184.47
08/08/2019
LIQUOR
MENARDS HUTCHINSON
Replacement lights
21.46
08/16/2019
LIQUOR
RETAIL INFORMATION TEC
Monthly CardDefender fee
213.75
08/23/2019
LIQUOR
EIG CONSTANTCONTACT.COM
Email advertising
70.00
08/26/2019
LIQUOR
MENARDS HUTCHINSON
Cleaning supplies
41.46
08/26/2019
LIQUOR
ACE HARDWARE
Misc operating supplies
11.58
08/27/2019
LIQUOR
MINNESOTA MUNICIPAL BEVERAGE ASSOC
MMBA Regional meeting for 4 Full Time employees
80.00
08/30/2019
LIQUOR
RETAIL INFORMATION TEC
2 credit card terminal replacements Reg 1 and 3
1,184.47
08/01/2019
EDA
MENARDS HUTCHINSON
Materials for Enterprise Center monument sign
51.37
08/01/2019
EDA
MENARDS HUTCHINSON
Materials for Enterprise Center monument sign
26.84
08/01/2019
EDA
MENARDS HUTCHINSON
Return of surplus materials for monument sign
(40.63)
08/09/2019
EDA
MENARDS HUTCHINSON
Return of surplus materials for monument sign
(38.53)
08/12/2019
EDA
WAL-MART
Miscellaneous supplies for Enterprise Center
12.39
08/26/2019
EDA
ZELLAS
Lunches for TigerPath Moms focus group
77.31
08/30/2019
EDA
SUBWAY
Lunches for EDA Board meeting
62.57
Total- Purchasing Cards:
$ 21,941.46
GRAND TOTAL
I
1$
1,014,024.40
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/5/19 - 9/24/19
Check Date
Check
Vendor Name
Description
Amount
09/24/2019
207430
CROW RIVER GLASS INC.
INSTALL 3 WINDOWS ON LOADER
321.19
Total - Check Disbursements:
$ 321.19
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Ordinance No. 19-806 & 19-807- Amending Chapters 111 and 123
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete N/A
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
You may recall that at the end of our discussion on the food vendor and transient merchant ordinances at the last
meeting, the Council ended up tabling approval of these ordinances so that an exception provision could be added to
the food vendor ordinance that would exempt multivendor events at the McLeod County Fairgrounds, Hutchinson
Mall, Event Center or connected with the Chamber of Commerce, which was something that was already included in
the transient merchant ordinance.
Staff has made the changes to incorporate these exceptions into the food vendor ordinance and it is shown in the
ordinance in purple. Other than that one change, both the food vendor and transient merchant ordinances are the
same as the previous meeting.
BOARD ACTION REQUESTED:
Approve draft/first reading of Ordinance No. 19-806 & 19-807
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE 19-806
AN ORDINANCE AMENDING CHAPTER 111 — PEDDLERS AND SOLICITORS
The City Council hereby ordains:
111.01 DEFINITIONS.
Except as may otherwise be provided or clearly implied by context, all terms shall be
given their commonly accepted definitions. For the purpose of this chapter, the following
definitions shall apply unless the context clearly indicates or requires a different meaning.
PEDDLER. Any person, whether a resident of the city or not, who goes from house to
house, from place to place or from street to street, conveying or transporting goods, wares or
merchandise or offering or exposing the same for sale or making sales and delivering articles to
purchasers. It does not include vendors who distribute products to regular customers on regular
established routes.
SOLICITOR. Any person, whether a resident of the city or not, who goes from house to
house, from place to place, or from street to street, in person or by telephone, soliciting or taking
or attempting to take orders for sale of goods, wares or merchandise, including magazines,
books, periodicals or personal property of any nature whatsoever for future delivery, or for
service to be performed in the future, whether or not such individual has, carries or exposes for
sale a sample of the subject of such order or whether or not he or she is collecting advance
payments on such orders. Such definition includes any person who, for himself or herself, or for
another person, firm or corporation, hires, leases, uses or occupies any building, motor vehicle,
trailer, structure, tent, railroad box car, boat, hotel room, lodging house, apartment, shop or other
place within the city for the primary purpose of exhibiting samples and taking orders for future
delivery. It does not include vendors who distribute products to or take orders from regular
customers on regular established routes or display products or take orders at invited in -home
demonstrations.
TRANSIENT MERCHANT. Any person, firm or corporation, whether as owner, agent,
consignee or employee whether a resident of the city or not, who engages in a temporary
business of selling and delivering goods, wares and merchandise within the city, and who, in
furtherance of such purpose, hires, leases, uses or occupies any building, structure, motor
vehicle, lodging house, apartments, shops or any street, alley or other place within the city, for
the exhibition and sale of such goods, wares and merchandise, either privately or at public
auction. Such definition does not include any person who, while occupying such temporary
location, does not sell from stock, but exhibits samples for the purpose of securing orders for
future delivery only. The sale of farm or garden products, whether or not sold by the person
producing the same, shall be included within the definition set forth above; provided, however,
that, the City Council may exempt such farm and garden products from the chapter as are sold at
a duly organized and authorized farmer's market.
(2004 Code, § 111.01) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.02 LICENSE REQUIRED.
(A) It is unlawful for any peddler, solicitor or transient merchant to engage in any
business within the city without first obtaining a license therefor from the city. It is unlawful for
any solicitor to engage in any business within the city without first registering his or her business
information with the city. Business information shall include:
(1) Name of owner/agent of company performing solicitation;
(2) Company address;
(3) Contact phone number of owner/agent;
(4) List of all employee names who will be performing solicitation on behalf
of company;
(5) Estimated time frame when solicitation will occur;
(6) Products being solicited; and
(7) Other cities solicitation has occurred.
(B) Where licensing is referenced throughout the remainder of this chapter, it shall
refer to peddlers and transient merchants only
(2004 Code, § 111.02) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003; Ord. 13-718,
passed 9-24-2013) Penalty, see § 10.99
111.03 Types of license
An applicant may apply for the following_types of license:
(A) Annual License — an annual license for the activities contained in this chapter may be
issued for the duration of a calendar year at a fee set by the City Council as part of the ci . 's fee
schedule. The fee shall not be prorated.
(B)Temporary License - a license for the activities contained in this chapter may be
issued for a period of up to three consecutive days at a fee set by the City Council
as part of the city's fee schedule. A maximum of four temporary licenses per calendar year will
be issued to the same aDDlicant or for the same location.
(C Multi -vendor Sponsored Event License — a license for events hosted by an individual
or entity that will have three or more transient merchants and/or food vendors as defined under
chapter 123 of this code in attendance. This license will not be issued to the same applicant or for
the same location more than four times in a calendar year and is limited to a spee fie date each
license is limited to a period of up to three consecutive days. It shall be the responsibili . of the
sponsor of the event to provide all of the information required under this chapter for all transient
merchants attending the sponsored event. The fee for this license shall be set by the City Council
as part of the city's fee schedule.
§ 111.43 04 EXEMPTIONS
This chapter does not include the acts of persons selling personal property at wholesale to
dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in
delivery goods in the regular course of business. Nor shall the provisions of this chapter be
applied to the acts of persons selling or displaying personal property, goods or wares to
merchants or their employees for use in the merchant's business or sale upon consignment by the
merchant. Additionally, multi -vendor events that are held at the Hutchinson Event Center,
McLeod County Fairgrounds, Hutchinson Mall or are sponsored by the Chamber of
Commerce ara ler +he Httte inner Ma4 are exempt. Nothing contained in this chapter prohibits
any sale required by statute or by order of any court, or prevents any person conducting a bona
fide auction sale pursuant to law.
(2004 Code, § 111.03) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.,04 05 APPLICATION.
(A) Applicants for a license under this chapter shall file with the City Administrator a
sworn application in writing on a form to be furnished by the City Administrator.
(B) The application shall give the following information:
(1) Name and physical description of applicant;
(2) Complete permanent home and local address of the applicant and, in the
case of transient merchants, the local address from which proposed sales will be made;
(3) A brief description of the nature of the business and the goods to be sold;
(4) The name and address of the employer, principal or supplier of the
applicant, together with credentials therefrom establishing the exact relationship;
(5) The length of time for which the right to do business is desired;
(6) The source of supply of the goods or property proposed to be sold, or
orders taken for the sale thereof, where such goods or products are located at the time said
application is filed, and the proposed method of delivery;
(7) The names of at least two property owners of the county who will certify
as to the applicant's good character and business respectability or, in lieu of the names of
references, such other available evidence as to the good character and business responsibility of
the applicant as will enable an investigator to properly evaluate such character and business
responsibility;
(8) A statement as to whether or not the applicant has been convicted of any
crime, misdemeanor or violation of any city code provision, other than traffic violations, the
nature of the offense and the punishment or penalty assessed therefor;
(9) The last municipalities, not to exceed three, where applicant carried on
business immediately preceding date of application and the addresses from which such business
was conducted in those municipalities; and
(10) At the time of filing the application, a license/investigation fee adopted by
ordinance of the Council shall be paid to the City Administrator to cover the cost of investigation
of the facts stated therein.
(2004 Code, § 111.04) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.05 06 RELIGIOUS AND CHARITABLE ORGANIZATIONS; EXEMPTION.
The provisions of this chapter shall not apply to any organization, society, association or
corporation desiring to solicit or have solicited in its name money, donations of money or
property or financial assistance of any kind or desiring to sell or distribute any item of literature
or merchandise for which a fee is charged or solicited from persons other than members of such
organizations upon the streets, in office or business buildings, by house to house canvass or in
public places for a charitable, religious, patriotic or philanthropic purpose.
(2004 Code, § 111.05) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.,06 07 INVESTIGATION AND ISSUANCE.
(A) Upon receipt of each application, it shall be referred to the Chief of Police, who
shall immediately institute such investigation of the applicant's business and moral character as
he or she deems necessary for the protection of the public good and shall endorse the application
in the manner prescribed in this chapter within seven days after it has been filed by the applicant
with the City Administrator.
(B) As a result of such investigation, the Chief of Police shall endorse his or her
approval or disapproval on such application and his or her reasons for the same and return the
application to the City Administrator, who, after consideringthe he application and results of the
police investigation, may_ administratively_ issue tempo,., ..y ,liens,., all licenses under this
chapter.
date of the applieation.
(C) If the City Administrator of C;etmeil shall reject such application, the City
Administrator shall notify the applicant that his or her application is disapproved and that no
license will be issued. The City Administrator may deny a license application for any of the
reasons contained in Section 111.13 of this ordinance and the applicant may appeal the city
administrator's decision in the manner contained in that same section. If the City Administrator
the r;,.,,,, :' shall approve such application, the City Administrator shall deliver to the
applicant his or her license. Such license shall contain the signature of the issuing officer and
shall show the name and address of the licensee, the class of license issued and the kinds of
goods to be sold thereunder, the date of issuance and the length of time, not to exceed one year
from the date of issuance that the same shall be operative, as well as the license number. Each
peddler, solicitor or transient merchant must secure a personal license. No license shall be used
at any time by any person other than the one to whom it is issued. The City Administrator shall
keep a permanent record of all licenses issued.
(2004 Code, § 111.06) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.07 08 LOUD NOISES AND SPEAKING DEVICES.
No licensee, nor any person in his or her behalf, shall shout, cry out, blow a horn, ring a
bell or use any sound amplifying device upon any of the streets, alleys, parks or other public
places of the city or upon private premises where sound of sufficient volume is emitted or
produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks
or other public places, for the purpose of attracting attention to any goods, wares or merchandise
which such licensee proposes to sell.
(2004 Code, § 111.07) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) Penalty, see
§ 10.99
§ 111.49 09 USE OF STREETS.
(A) No licensee shall have any exclusive right to any location in the public streets, nor
shall any be permitted a stationary location in the public streets or public right-of-way, nor shall
any be permitted to operate in a congested area where such operation might impede or
inconvenience the public use of such streets.
(B) For the purpose of this chapter, the judgment of a police officer, exercised in good
faith, shall be deemed conclusive as to whether the area is congested and the public impeded or
inconvenienced.
(2004 Code, § 111.08) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) Penalty,
see § 10.99
§ 111.09 10 EXHIBITION OF LICENSE.
Licensees are required to exhibit their license at the request of any citizen.
(2004 Code, § 111.09) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.4-0 11 DUTY OF POLICE TO ENFORCE.
It shall be the duty of the police to require any person seen peddling, soliciting or
canvassing and who is not known by such officer to have obtained a license hereunder to
produce his or her license and to enforce the provisions of this chapter against any person found
to be violating the same.
(2004 Code, § I11.10) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.44 12 RECORDS.
The Chief of Police shall report to the City Administrator all convictions for violation of
this chapter and the City Administrator shall maintain a record for each license issued and record
the reports of violation therein.
(2004 Code, § I11.11) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.42 13 DENIAL AND REVOCATION OF LICENSE.
(A) Licenses applied for or issued under the provisions of this chapter may be denied
or revoked by the Council after notice and hearing, for any of the following causes:
(1) Fraud, misrepresentation or incorrect statement contained in the
application for license;
(2) Fraud, misrepresentation or incorrect statement made in the course of
carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant
merchant or itinerant vendor;
(3) Any violation of this section;
(4) Conviction of any crime or misdemeanor; and
(5) Conducting the business of peddler, canvasser, solicitor, transient
merchant, itinerant merchant or itinerant vendor, as the case may be, in an unlawful manner or in
such a manner as to constitute a breach of peace or to constitute a menace to health, safety or
general welfare of the public.
(B) Notice of the hearing for the denial or revocation of a license shall be given by
the City Administrator in writing, setting forth specifically the grounds of complaint and the time
and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her
last known address at least five days prior to the date set for hearing, or shall be delivered by a
police officer in the same manner as a summons at least three days prior to the date set for
hearing.
(2004 Code, § I11.12) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 11 L-14 14 REAPPLICATION.
No licensee whose license has been revoked shall make further application until at least
six months have elapsed since the last previous revocation.
(2004 Code, § I11.13) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.4-4 15 EXPIRATION OF LICENSE.
(A) All annual licenses issued under the provisions of this chapter shall expire at
midnight on December 31 in the year when issued.
(B) Other than annual, licenses shall expire at midnight on the date specified in the
license.
§ 111.16 Community Festivals.
The City Council retains the authority to determine what types of licensing, if any, are
required of the sponsors of recognized community festivals.
(2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992; Ord. W3-340, passed - -2003)
Adopted by the City Council this
Gary T. Forcier, Mayor
day of
2019.
Attest:
Matthew Jaunich, City Administrator
ORDINANCE 19-807
AN ORDINANCE AMENDING CHAPTER 123 — FOOD VENDORS
The City Council hereby ordains:
123.01 DEFINITIONS.
For the purposes of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
MOBILE FOOD CART. A non -motorized cart from which prepackaged or ready -to -eat
foods are sold to the public.
MOBILE FOOD VEHICLE. A self-contained vehicle or trailer used to prepare and serve
food or ice cream novelties that is readily movable without disassembling.
TEMPORARY FOOD STAND. A food and beverage service establishment that is
disassembled and moved from location to location which operates no more than 21 days in the
same location
(2004 Code, § 123.01) (Ord. 13-0704, passed 3-26-2013)
§ 123.02 LICENSE REQUIRED.
It is unlawful for any person to engage in the business of selling items from a mobile
food cart or food vehicle in the city without having obtained the proper license therefor, except
as stated herein.
(2004 Code, § 123.02) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.03 TYPES OF LICENSE.
(A) Annual License — an annual license for the activities contained in this chapter may be
issued for the duration of a calendar year at a fee set by the City Council as part of the ci . 's fee
schedule. The fee shall not be prorated.
(B)Temporary License - a license for the activities contained in this chapter may be
issued for a ��ro�e period of up to three consecutive days at a fee set by the City Council
as part of the city's fee schedule. A maximum of four temporary licenses per calendar .j ear will
be issued to the same applicant or for the same location.
Multi -vendor Sponsored Event License — a license for events hosted by an individual
or entity that will have three or more food vendors and/or transient merchants as defined in
chapter 111 of this code in attendance. This license may be issued for a 2ro 1� period of up
to three consecutive days and may be issued up to four times per calendar year per applicant. It
shall be the responsibility of the sponsor of the event to provide all of the information required
under this chapter for all transient merchants attendingthe he sponsored event. The fee for this
license shall be set by the City Council as part of the city's fee schedule. This license will not be
issued to the same applicant or for the same location more than four times in a calendar year.
§ 123. 04 EXEMPTIONS.
Multi -vendor events that are held at the Hutchinson Event Center. McLeod C
Fairgrounds, Hutchinson Mall or are sponsored by the Chamber of Commerce are exempt from
the requirements of this ordinance. Additionally, any person may sell or peddle the products of
the farm or garden that they occLiRy and cultivate without obtaining a license therefor.
(2004 Code, § 111.03) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 123.43 05 REQUIREMENTS.
(A) All persons applying for a mobile food cart or food vehicle license shall first have
obtained all proper licenses from the state and submit copies of said licenses to the city for
review during license application process.
(B) All mebile f9ed e&4 licensees under this chapter conducting activities on city
owned or controlled property shall be properly insured naming the city as an additional insured
for liability imposed by law arising out of the ownership, maintenance or operation of such cart
or vehicle in amounts of at least $50,000 for the injury or death of one person, $100,000 for the
injury or death of two or more persons and $10,000 for damage to property.
(C) Licensees shall have a waste receptacle available to patrons and are responsible
for all litter and waste generated by the food cart or food vehicle operation. No tables or chairs
for customer use are permitted.
(D) All signage, other than one sandwich board sign as permitted through the
Planning Department shall be affixed to the food cart or food vehicle only. Use of sandwich
board signs by licensees shall be subject to the requirements of this chapter.
(E) All mobile food carts or food vehicles shall prominently display all relevant state
and local licenses and permits.
(F) In areas where parking spaces are delineated, no food vehicle shall occupy more
than two parking spaces and shall otherwise comply with all parking regulations.
(2004 Code, § 123.03) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.06 INVESTIGATION AND ISSUANCE.
(A)Upon receipt of each application, it shall be referred to the Chief of Police, who
shall immediately institute such investigation of the applicant's business and moral character as
he or she deems necessary for the protection of the public good and shall endorse the application
in the manner prescribed in this chapter within seven days after it has been filed b, t�pplicant
with the City Administrator.
(B) As a result of such investigation, the Chief of Police shall endorse his or her
approval or disapproval on such application and his or her reasons for the same and return the
application to the City Administrator, who, after considering the application and results of the
police investigation, may administratively issue tempefaf lice ses all licenses under this
chapter.
date of the
(C If the City Administrator ^ shall reject such application, the City
Administrator shall notify the applicant that his or her application is disapproved and that no
license will be issued. 44ie City "ar inistrater may deny a heense applieationfor- any of the
. If the City Administrator
or the Council shall approve such application, the City Administrator shall deliver to the
applicant his or her license. Such license shall contain the signature of the issuing officer and
shall show the name and address of the licensee, the class of license issued and t e=
Reeds to be sold then-o,,, & the date of issuance and the length of time, not to exceed one Ye
from the date of issuance that the same shall be operative, as well as the license number.
peddle-senciterof t ansient mef:ehant fmist seettr-ea i3ef:senal lieense. No license shall be used
at any time by any person other than the one to whom it is issued. The City Administrator shall
keep a permanent record of all licenses issued.
(D) An applicant whose license application has been denied by the city administrator
magppeal the denial by requesting a hearing before the city council as set forth in § 123.07.
§ 123.94 07 RESTRICTIONS
It is unlawful for any mobile food eat4 ^r food .,ehiele licensee under this chapter to
engage in the following activities:
(A) To operate within 100 feet of a restaurant that is open for service without the
written consent of the restaurant owner or operator;
(B) To operate a food cart within 500 feet of any festival, fair or civic event, except
when authorized to do so by the event sponsor in writing;
(C) To operate on public property or adjacent parking lots where a concession stand is
open and operating;
(D) To operate in violation of nuisance statutes or ordinances;
(E) To operate on any public parking lot, trail or public sidewalk within four feet of
the curb or roadway;
(F) To operate in such a way as to impede normal traffic flow;
(G) To permit smoking within 15 feet of the food cart or food vehicle;
(H) To operate within five feet of any crosswalk, access ramp, disabled parking space
or in a manner that would impede access to any adjacent business;
(I) To sell or distribute alcoholic beverages; and/or
(J) To disobey any order of the City Police Department.
(2004 Code, § 123.04) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.08 DENIAL AND OR REVOCATION OF LICENSE AND HEARING.
(A) Licenses applied for or issued under the provisions of this chapter may be denied
or revoked by the Council after notice and , hearin for or any of the following causes:
(1) Fraud, misrepresentation or incorrect statement contained in the
application for license, or in the case of a license denial, submitting an incomplete application,
Fraud. misrepresentation or incorrect statement made in the course of
carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant
merchant or itinerant vendor:
(3) Any violation of this section,
(4) Conviction of any crime or misdemeanor, and
(B) Notice of the hearing for the denial or revocation of a license shall be given by
the City Administrator in writing, setting forth specifically the grounds of complaint and the time
and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her
last known address at least five days prior to the date set for hearing, or shall be delivered by a
police officer in the same manner as a summons at least three days prior to the date set for
hearing.
(2004 Code, § 111.12) (Ord. 92-52, passed 2-25-1992, Ord. 03-340, passed - -2003)
§ 123.09 REAPPLICATION.
No licensee whose license has been revoked shall make further application until at least
six months have elapsed since the last previous revocation.
(2004 Code, § 111.13) (Ord. 92-52, passed 2-25-1992, Ord. 03-340, passed - -200D
§ 123.09 EXPIRATION OF LICENSE.
(A) All annual licenses issued under the provisions of this chapter shall expire at
midnight on December 31 in the year when issued.
(B) Other than annual, licenses shall expire at midnight on the date specified in the
license.
(2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992, Ord. W3-340, passed - -2003)
§ 123.10 Community Festivals.
The City Council retains the authority to determine what types of licensing, if any, are
required of the sponsors of recognized community festivals.
§ 123.99 PENALTY.
Violations of any portion of this section are punishable as a misdemeanor and are
grounds for the suspension or revocation of the mobile food cart license in accordance with §
110.03 of this code of ordinances.
(2004 Code, § 123.99) (Ord. 13-0704, passed 3-26-2013)
Adopted by the City Council this
Gary T. Forcier, Mayor
day of
2019.
Attest:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci vof 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Resolution 15092 Approving the HRA Preliminary 2020 Tax Levy
Department: Finance
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff F1
New Business
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In accordance with State Statute, the City must certify a preliminary 2020 tax levy to the County by September 30,
2019. This tax levy will fund the 2020 operations of the HRA. The HRA's 2020 statutory levy limit is $192,993 which
is the levy amount the HRA board is requesting. This levy represents a 3.7% increase from the 2019 levy of
$186,023.
The HRA's statutory levy limit is based on .0185% of the City's 2019 Estimated Market Value of $1,043,205,000.
BOARD ACTION REQUESTED:
Approve the HRA preliminary 2020 tax levy of $192,993.
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 15092
CITY OF HUTCHINSON, MINNESOTA
SETTING 2020 PRELIMINARY TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON REDEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA)
and the financing of such district as authorized under Minn. Statute 469.033.
WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of
.000185 times estimated market value of the city.
AND for 2020 the authorization yields:.000185 x $1,043,205,000 = $192,993; the HRA
Board requests for 2020 a levy of $192,993.
THAT the City of Hutchinson hereby establishes a preliminary tax levy for
the above named special taxing district of:
$192,993
Adopted by the City Council this 24th day of September 2019.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci vof 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Resolution 15093 Approving the EDA Preliminary 2020 Tax Levy
Department: Finance
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff F1
New Business
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In accordance with State Statute, the City must certify a preliminary 2020 tax levy to the County by September 30,
2019. This tax levy will fund the 2020 operations of the EDA. The EDA's 2020 statutory levy limit is $189,133 which
is the levy amount the EDA board is requesting. This levy represents a 3.7% increase from the 2019 levy of
$182,303.
The EDA's statutory levy limit is based on .01813% of the City's 2019 Estimated Market Value of $1,043,205,000.
BOARD ACTION REQUESTED:
Approve the EDA preliminary 2020 tax levy of $189,133.
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 15093
CITY OF HUTCHINSON, MINNESOTA
SETTING 2020 PRELIMINARY TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA)
and the financing of such district as authorized under Minn. Statute 469.107.
WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of
.0001813 times estimated market value of the city.
AND for 2020 the authorization yields- .0001813 x $1,043,205,000 = $189,133; the
EDA Board requests for 2020 a levy of $189,133.
THAT the City of Hutchinson hereby establishes a preliminary tax levy for
the above named special taxing district of:
$189,133
Adopted by the City Council this 24th day of September 2019.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution 15094 Approving the General Fund & Debt Service Fund Preliminary 2020 Tax Levies
Department: Finance
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In accordance with State Statute, the City must certify a preliminary 2020 tax levy to McLeod County by September
30th, for the General Fund and Debt Service Funds. We will be setting the final tax levy in December. As a reminder,
the final levy cannot increase from the Preliminary levy, however it can be reduced.
At the budget workshop on September 10th, Matt Jaunich reviewed the preliminary General Fund budget and Debt
levy. The total tax levy was projected to increase 3.3%, consisting of a 4.8% General fund levy increase and no
increase to the Debt levy. The General fund budget was balanced with the 4.8% levy increase.
Since that meeting, we received the estimated 2020 tax capacity from the county, totaling $11,243,553. This
represents an 3.1 % increase over 2019, while the 9/10 presentation included a 4% estimated increase. I have
included a revised analysis of the tax impact on the median home value. The increased tax capacity essentially would
offset a 3.1 % tax levy increase, leaving the tax rate flat from 2019. The median home could see a $47 increase in
City taxes with a 3.1 % levy increase, with about $19 of that increase being attributed to the increase in home value.
The preliminary budget includes a 2% shift in the pay grid, a 5% estimated increase in workers compensation rates
and a 7% increase in the health premiums. There are no increases to other employee benefits. The impact from the
open enrollment for health and dental coverage will be known for the final budget.
The Debt levy remains flat since we are at the current target levy of $2,200,000 per the Debt Management plan. The
revised debt plan calls for a $400,000 per year increase in funding for street improvements, starting in 2016, but the
debt tax levy will remain at $2.2M until 2023, at which point moderate increases will be needed to reach the new
target debt levy of $2.6M in 2032.
BOARD ACTION REQUESTED:
Approve the 2020 preliminary tax levy increase of 3.1 % (4.5% General Fund and 0% Debt levy).
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 15094
2020 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT A NET tax levy for the City of Hutchinson for 2020 is hereby set in the amount
of: $7,537,908
The detail for this levy is as follows:
LEVY Amt.
General Fund 5,292,908
Tax Abatement 45,000
Improvement Bonds
2006
250,417
2008
118,466
2009
160,155
2010
78,492
2011
144,580
2012
114,676
2013
123,852
2014
129,884
2015
151,325
2016
317,092
2017
208,466
2018
182,369
2019
220,226
Total Improvement Bonds
$ 2,200,000
TOTAL TAX LEVY
$ 7,537,908
Adopted by the City Council this 24th day of September 2019.
Gary T. Forcier
Mayor
/_�91IMN1121191i
Matthew Jaunich
City Administrator
Preliminary Levies for 2020
General Fund
Tax Abatement
Debt Funds
Total City Levy
EDA Levy
H RA Levy
TOTAL TAX IMPACT
2019
5,110,005
2020
5,292,908
45,000
% Chg
3.6%
0.9%
2,200,000 2,200,000 0.0%
7,310,005 7,537,908 3.1 %
182,303 189,133 3.7%
186,023 192,993 3.7%
7,678,331 7,920,034 3.1 %
Preliminary Tax Levy Impact - City of Hutchinson
General Fund levy:
Debt levy.
TAX CAPACITY
% Change
Tax Levy - General Fund
Tax Levy - Debt Service
TOTAL LEVY
Total Levy % Increase over 2019
Tax Rate
Change in Tax Rate
Homestead Property:
Median Home Value
Homestead Exclusion
Net Taxable Value
% Change
Tax Capacity (1%)
Estimated City Tax
Change from 2019
% Change
PRELIMINARY 2020
Adopted 2019 Option #1 Option #2 Option #3 Option #4
4.0% 0.0% 3.0% 4.0% 4.5%
0.0% 0.0% 0.0% 0.0% 0.0%
$ 10,903,202 $ 11,243,553 $ 11,243,553 $ 11,243,553 $ 11,243,553
3.1% 3.1% 3.1% 3.1%
5,110,005
2,200,000
5,110,005
2,200,000
5,263,305
2,200,000
5,314,405
2,200,000
5,337,908
2,200,000
$ 7,310,005
$ 7,310,005 $
7,463,305 $
7,514,405 $
7,537,908
0.0%
2.1%
2.8%
3.1%
67.045%
65.015%
66.379%
66.833%
67.042%
-2.029%
-0.666%
-0.212%
-0.003%
Adopted 2019
Option #1
PRELIMINARY 2020
Option #2 Option #3
Option #4
$ 160,000
$
166,500
$
166,500
$
166,500
$
166,500
(22,800)
(22,300)
(22,300)
(22,300)
(22,300)
$ 137,200
$
144,200
$
144,200
$
144,200
$
144,200
5.1%
5.1%
5.1%
5.1%
$ 1,372
$
1,442
$
1,442
$
1,442
$
1,442
920
938
957
964
967
$
19
$
38
$
45
$
47
2.0%
4.2%
4.9%
5.1%
EXHIBIT C
$2.500,000
$2,000,000
$1,500,000
■
$1,000,000
$500,000
$0
Debt Management Plan
Projected Debt Tax Levy
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
=Existing Levy =Proposed Future Issues =Equipment —Target Levy
Debt
Memo
To: Mayor and City Council
From: Jean Ward, HRA Executive Director
Date: September 17, 2019
Re: Tax Levy Request for 2020 HRA Board approved City Center Budget
The HRA Board respectfully requests a 2020 tax levy increase of $6,970 compared to 2019 for
a total 2020 tax levy request of $192,993.00. The tax levy increase will be used for salaries
according to the approved pay plan as well as a health insurance increase in 2020. There will
also be an expected 5% increase in costs for the starter home initiative relating to additional
affordability gap needed and provided by the HRA.
Thank you for your consideration of the 2020 HRA Tax Levy request. The HRA looks forward to
continuing to provide affordable housing programs relevant to the needs of Hutchinson.
HUTCHINSON CITY COUNCIL Cityaf
A
L�
Request for Board Action
Resolution 15097 Calling for a Public Hearing on a Proposal for the Issuance of Senior
Agenda Item: Housing Facility Revenue Obligations to Finance a Senior Housing Project
Department: Finance
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency iN,
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Please see the attached memo from me regarding a request from Prince of Peace for the City to serve as the conduit
for tax-exempt financing for a planned $3.5M expansion to its senior housing facility. Also attached is a resolution
calling for a public hearing on October 22, along with information submitted by Prince of Peace and its bond counsel,
Briggs and Morgan.
Essentially, city council needs to decide the following during the September 24 council meeting:
1. Is the project appropriate for the city and for the city's tax-exempt financing capability?
2. What level of city fee should be charged, if any. Typical fees are in the range of 0.125% to 1.00% of the par value
of bonds issued, or a negotiated flat fee amount. The fee is designed to reimburse the city for its incurred costs and
staff time related to the project. I am recommending a $12,000 fee, which is what we collected from Ecumen in 2006
related to the Oaks and Pines financing.
The fee amount should be decided on September 24th to be communicated to Prince of Peace prior to debt issuance.
Just to reiterate what my memo states, the City is in no way obligated to pay the debt service on this issuance. Prince
of Peace is solely responsible for making the payments.
BOARD ACTION REQUESTED:
Approve or Disapprove Resolution #15097 and set the amount of City fee related to the project.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-587-5151/Fax 320-234-4240
Memo
To: Mayor Forcier and City Council
From: Andy Reid
Cc: Matt Jaunich
Date: September 18, 2019
Re: Prince of Peace Senior Apartments — Conduit Financing
The City has received a formal request from Prince of Peace to act as the conduit for issuing tax-exempt
bonds to finance an expansion to its senior living facility. The proposed expansion, with a not to exceed
cost of $3.5 million, would add eleven new apartment units and convert two existing units into office and
common space. The purpose of this agenda item is to make council aware of the request, to gain an
understanding if council believes the project is appropriate to the city, and that council is willing to extend
the City's tax-exempt financing for the intended project. Resolution 915095, which is attached behind
this memo, would need to be approved if council is receptive to the City being the conduit for financing
the project. The resolution does not commit the City to the project, but merely calls for a public hearing
to be held on October 22 to discuss the project, with final approval, or denial, given at that time.
The anticipated time line of events is as follows:
1) Sept 24 —council approves/disapproves conduit financing as appropriate for this project
2) Sept 24 —council approves resolution setting Public Hearing for October 22na
3) Oct 22 — council holds public hearing and gives final approval of the project
4) Nov 1 — anticipated closing date and sale of bonds to finance project
Non-profit organizations cannot issue tax-exempt bonds directly. Federal law requires non -profits to go
through a city to issue tax-exempt bonds, with the city essentially acting as a conduit. It is important to
note that this conduit financing will not obligate the City in any manner. An agreement will be drafted,
and approved by the city council on October 22, explaining that Prince of Peace is solely responsible for
debt service payments, IRS reporting, arbitrage, continuing disclosures, and other responsibilities related
to the debt issuance for the life of the bonds.
The only potential impact to the City is regarding the $10 million annual bank qualification limit for tax-
exempt financing. This will not be an issue for 2019, as the City's bond issuance along with the conduit
financing will fall well under the $10 million limit. Please note that our Water and Sewer refinancing of
$3 million does not count towards the $10 million limit since we are not extending the original maturities
on those bonds. It is beneficial to the City to finalize this financing in 2019 while we are under the $10
million annual limit. There is a possibility that we issue bonds in 2020 for a new police facility and this
conduit financing would definitely put us over the $10 million limit if done in the same year as the police
facility.
Conduit financing such as this is common. In fact, this exact process was used to finance the Ecumen
project of the Oaks and Pines, although Lake Crystal was the local government that issued the bonds. It is
common practice for cities to assess an administrative fee, which is paid upfront at the time the bonds are
issued. The fee is intended to cover the city's expenses related to the issuance, including costs related to
legal review, financial advisory service and to reimburse for city staff time. Ehlers has noted that they
have seen fees in the range of 1/8 of 1% to 1%, depending on the community. It can also be a fixed fee.
We received $12,000 in 2006 when the Ecumen project was financed and another $1,000 in 2014 when it
was refinanced. I recommend that the City assess a fee for the Prince of Peace project and any future
conduit financing projects that may arise, but that fee should be in line with actual costs incurred, rather
than a percentage of the bond issuance. My recommendation is for a $12,000 fee, which is consistent
with the Ecumen project. This fee amount will sufficiently cover the City's expenses related to the
project. We can review this fee amount in the future if necessary.
Thank you.
Extract of Minutes of a Meeting of the
City Council of the
City of Hutchinson, Minnesota
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Hutchinson, Minnesota, was duly called and held at the City Hall in said City on September
24, 2019, at 5:30 p.m.
The following members were present:
and the following were absent:
Member introduced the following resolution and moved its adoption:
RESOLUTION NO. _15097_
RESOLUTION CALLING FOR A PUBLIC HEARING
ON A PROPOSAL FOR A HOUSING FINANCE PROGRAM
AND GIVING PRELIMINARY APPROVAL TO THE ISSUANCE OF
SENIOR HOUSING FACILITY REVENUE OBLIGATIONS
TO FINANCE A SENIOR HOUSING PROJECT
(PRINCE OF PEACE EXPANSION PROJECT)
The motion for the adoption of the foregoing resolution was duly seconded by member
, and after full discussion thereof and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
12062576v2
RESOLUTION NO. _15097_
RESOLUTION CALLING FOR A PUBLIC HEARING
ON A PROPOSAL FOR A HOUSING FINANCE PROGRAM
AND GIVING PRELIMINARY APPROVAL TO THE ISSUANCE OF
SENIOR HOUSING FACILITY REVENUE OBLIGATIONS
TO FINANCE A SENIOR HOUSING PROJECT
(PRINCE OF PEACE EXPANSION PROJECT)
(a) WHEREAS, Minnesota Statutes, Chapter 462C (the "Act"), confers upon cities,
the power to issue revenue obligations to finance multifamily housing developments; and
(b) WHEREAS, the City Council of the City of Hutchinson, Minnesota (the "City")
has received a proposal from Prince of Peace Senior Apartments, Inc., a Minnesota nonprofit
corporation (the 'Borrower"), that the City assist in financing a Project hereinafter described,
through the issuance of revenue obligations (in one or more series) (the "Bonds") to be issued in
2019 pursuant to the Act; and
(c) WHEREAS, the City desires to facilitate the maintenance and development of
senior rental housing facilities within the community; encourage the development of affordable
housing opportunities for elderly residents of the City and the surrounding community;
encourage the development and maintenance of housing facilities designed for occupancy by
elderly; and encourage the development of blighted or underutilized land and structures within
the community; and the Project will assist the City in achieving these objectives; and
(d) WHEREAS, the Bonds will be issued to finance (i) the expansion, construction,
and equipping of eleven (11) additional independent living units and (ii) the construction,
conversion, and equipping of two (2) existing living units into office and common space in an
existing multifamily senior housing facility, totaling approximately 18,882 square feet, located at
301 Glen Street Southwest, in the City (the "Project"); and
(e) WHEREAS, the Borrower is the owner and operator of the Project; and
(f) WHEREAS, no public official of the City has either a direct or indirect financial
interest in the Project nor will any public official either directly or indirectly benefit financially
from the Project; and
(g) WHEREAS, before proceeding with final consideration of the request of the
Borrower it is necessary for the City to hold a public hearing on the housing finance program and
proposal pursuant to the Act; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, as follows:
1. A public hearing on the housing finance program and proposal of the Borrower
will be held at the time and place as determined by the City Administrator and as set forth in a
Notice of Public Hearing substantially in the form attached hereto as Exhibit A.
2
12062576v2
2. The general nature of the proposal and an estimate of the principal amount of
Bonds to be issued to finance the Project are described in the attached form of Notice of Public
Hearing.
3. A draft copy of the housing finance program with proposed forms of all
attachments and exhibits, if any, shall be on file in the office of the City Administrator on the
date the Notice of Public Hearing is published.
4. The City Administrator is hereby authorized and directed to cause notice of the
hearing to be given one publication in the official newspaper of the City and a newspaper of
general circulation available in the City, not less than 15 days nor more than 30 days prior to the
date fixed for the hearing, substantially in the form of the attached Notice of Public Hearing with
such changes as required or approved by Bond Counsel.
5. The City hereby gives preliminary approval to the proposal of the Borrower that
the Borrower undertake the Project, and the City undertake the program of financing therefor,
pursuant to the Act, consisting of the financing of the Project pursuant to the Borrower's
specifications and to a loan agreement between the City and the Borrower on such terms and
conditions with provisions for revision from time to time as necessary, so as to produce income
and revenues sufficient to pay, when due, the principal and interest on the Bonds in a total
principal amount not to exceed $3,500,000 to be issued pursuant to the Act to finance the
Project; and said agreement may also provide for the entire interest of the Borrower in the
Project to be mortgaged to the purchasers of the Bonds.
6. At the option of the City, the financing may be structured so as to take advantage
of whatever means are available and are permitted by law to enhance the security for, or
marketability of, the Bonds; provided that any such financing structure must be consented to by
the Borrower.
7. On the basis of information available to the City it appears, and the City hereby
finds, that the Project constitutes a multifamily housing development designed for rental by
elderly persons, as permitted by subdivision 4 of Section 462C.05 of the Act; that the availability
of the financing under the Act and the willingness of the City to furnish such financing will be a
substantial inducement to the Borrower to undertake the Project, and that the effect of the
Project, if undertaken, will be to encourage the construction and maintenance of new multifamily
rental housing opportunities for elderly residents of the community, and to promote more
intensive development and use of land within the community.
8. Briggs and Morgan, Professional Association, acting as bond counsel, is hereby
directed to prepare a housing program for the Project and the financing thereof in accordance
with the provisions of Minnesota Statutes, Section 462C.03.
9. The Borrower has agreed and it is hereby determined that any and all costs
incurred by the City, including its administrative fee, in connection with the financing of the
Project whether or not the Project is carried to completion will be paid by the Borrower.
9
12062576v2
10. Briggs and Morgan, Professional Association, acting as bond counsel, is
authorized to assist in the preparation and review of necessary documents relating to the Project,
to consult with Borrower and the purchaser of the Bonds as to the maturities, interest rates and
other terms and provisions of the Bonds and as to the covenants and other provisions of the
necessary documents and submit such documents to the City for final approval.
11. Nothing in this Resolution or the documents prepared pursuant hereto shall
authorize the expenditure of any municipal funds on the Project other than the revenues derived
from the Project or otherwise granted to the City for this purpose. The Bonds shall not constitute
a charge, lien or encumbrance, legal or equitable, upon any property or funds of the City except
the revenue and proceeds pledged to the payment thereof, nor shall the City be subject to any
liability thereon. The holders of the Bonds shall never have the right to compel any exercise of
the taxing power of the City to pay the outstanding principal on the Bonds or the interest thereon,
or to enforce payment thereon against any property of the City, except such property as may be
expressly pledged for the security of the Bonds. The Bonds shall recite in substance that the
Bonds, including the interest thereon, are payable solely from the revenue and proceeds pledged
to the payment thereof. The Bonds shall not constitute a debt of the City within the meaning of
any constitutional or statutory limitation.
Adopted by the City Council of the City of Hutchinson, Minnesota, this 24t' day of
September, 2019.
ATTEST:
City Administrator
rd
Mayor
12062576v2
EXHIBIT A
NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR A HOUSING FINANCE
PROGRAM AND THE ISSUANCE OF SENIOR HOUSING REVENUE OBLIGATIONS TO
FINANCE A SENIOR HOUSING PROJECT
Notice is hereby given that the City Council of the City of Hutchinson, Minnesota (the
"City"), will meet in the Council Chambers at the City Center building, located at 111 Hassan
Street SE, in the City of Hutchinson, at 6:00 p.m. on Tuesday, October 22, 2019, to consider a
housing finance program of the City and the proposal of Prince of Peace Senior Apartments, Inc.,
a Minnesota nonprofit corporation (the "Borrower"), that the City issue its revenue obligations
(the "Bonds") to finance the Project described below pursuant to Minnesota Statutes, Chapter
462C.
The Bonds will be issued to finance (i) the expansion, construction, and equipping of
eleven (11) additional independent living units and (ii) the construction, conversion, and
equipping of two (2) existing living units into office and common space in an existing
multifamily senior housing facility, totaling approximately 18,882 square feet, located at 301
Glen Street Southwest, in the City (the "Project"). The Project will be owned and operated by the
Borrower.
The maximum aggregate estimated principal amount of the Bonds to be issued in one or
more series to finance the Project pursuant to the housing finance program will be approximately
$3,500,000.
The Bonds, as and when issued, will not constitute a charge, lien, or encumbrance upon
any property of the City, except the revenues to be derived from the Project. Such Bonds will
not be a charge against the City's general credit or taxing powers but are payable from sums to be
paid by the Borrower pursuant to a revenue agreement.
Further information concerning the housing finance program and the Project may be
obtained from the City Administrator during normal business hours.
At the time and place fixed for the public hearing, the City Council of the City will give
all persons who appear at the hearing an opportunity to express their views with respect to the
housing finance program and proposal to issue the Bonds. Written comments will be considered
if submitted at the above City office on or before the date of the hearing.
BY ORDER OF THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA
By Matt Jaunich
Its City Administrator
A-1
12062576v2
STATE OF MINNESOTA )
COUNTY OF MCLEOD )
CITY OF HUTCHINSON )
I, the undersigned, being the duly qualified and acting City Administrator of the
City of Hutchinson, Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council of said City
duly called and held on the date therein indicated, insofar as such minutes relate to calling for a
public hearing on and giving preliminary approval to senior housing facility revenue bonds to
finance a project pursuant to a housing finance program.
WITNESS my hand this day of , 2019.
City Administrator
12062576v2
CITY OF HUTCHINSON, MINNESOTA
HOUSING FINANCE PROGRAM
PRINCE OF PEACE EXPANSION PROJECT
This housing finance program is undertaken by the City of Hutchinson, Minnesota (the
"City") for a Project, hereinafter described, located within the City. The Project will be financed
by the issuance of revenue bonds or other obligations (the 'Bonds") pursuant to Minnesota
Statutes, Chapter 462C, as amended (the "Act"), issued by the City and in accordance with a loan
agreement (the "Loan Agreement") between the City and Prince of Peace Senior Apartments,
Inc. (the 'Borrower"), a Minnesota nonprofit corporation and an organization described in
Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"). Issuance of
the Bonds is anticipated to be in the fall of 2019.
The Project will consist of (i) the expansion, construction, and equipping of eleven (11)
additional independent living units and (ii) the construction, conversion, and equipping of two
(2) existing living units into office and common space in an existing multifamily senior housing
facility, totaling approximately 18,882 square feet, located at 301 Glen Street Southwest, in the
City (the "Facility"). The Facility will be owned and operated by the Borrower.
The Facility has been designed and is intended for residency solely by elderly and
disabled persons, and consequently, no income limits apply under the Act or other state law.
The City will issue the Bonds in one or more series of tax-exempt and/or taxable
obligations to finance the Project in a principal amount not to exceed $3,500,000. The Borrower
will be required, pursuant to the Loan Agreement, to make payments sufficient to pay when due
the principal of, premium, if any, and interest on the Bonds. The Bonds may be structured so as
to take advantage of whatever means are available or necessary and are permitted by law to
enhance the security for and marketability of the Bonds. Substantially all of the net proceeds of
the Bonds (the initial principal amount thereof, less amounts deposited in a reasonably required
reserve or paid out as costs of issuance of the Bonds) will be used to pay the costs of the Project,
including any functionally related and subordinate facilities.
Because the Borrower is an organization described in Section 501(c)(3) of the Code, no
allocation of authority to issue tax-exempt bonds is required pursuant to Minnesota Statutes,
Chapter 474A. The Facility constitutes a multifamily housing development designed for rental
occupancy by elderly persons, as permitted by Section 462C.05 Subd. 4 of the Act. The Bonds
issued for the Project shall be payable primarily from revenues of the Facility.
The Project will be carried out in accordance with applicable land use and development
restrictions, and any new construction is subject to applicable state and local building codes. The
Project is not inconsistent with any Housing Plan adopted by the City under Minnesota Statutes,
Chapter 462C. The Borrower will be required to operate the Facility in accordance with state
and local anti -discrimination laws and ordinances.
The costs of the Project and the program of financing the Project, including specifically
the costs of the City, generally will be paid or reimbursed by the Borrower.
Adopted 52019
12073332v2
BRIGGS
September 17, 2019
City of Hutchinson
Attn: Andy Reid, Finance Director
111 Hassan Street SE
Hutchinson, MN 55350-2522
2200 IDS Center
80 South 8th Street
Minneapolis, MN 55402
oFc 612-977-8400
FAx 612-977-8650
uiec Briggs.corn
Prince of Peace Senior Apartments, Inc.
Attn: Merline Duering, Executive Director
301 Glen Street Southwest
Hutchinson, MN 55350
Daniel F. Burns
(612)977-8511
dbums@briggs.com
Citizens Bank & Trust Co.
Attn: Anthony Hanson, Executive Vice
President
102 Main Street South
PO Box 339
Hutchinson, MN 55350
Re: Housing Revenue Bonds, Series 2019
Dear Ms. Duering and Gentlemen:
We have been asked to serve as Bond Counsel and Bank Counsel for the issuance of tax-
exempt revenue obligations (the "Bonds") issued by the City of Hutchinson, Minnesota (the
"Issuer") and purchased by Citizens Bank & Trust Co. (the "Bank"). The proceeds of the Bonds
will be loaned by the Issuer to Prince of Peace Senior Apartments, Inc. (the "Borrower") and
used to finance the expansion, construction, and equipping of nine (9) additional independent
living units to an existing multifamily senior housing facility (the "Facility"), totaling
approximately 18,882 square feet (the "Project"), that is owned and operated by the Borrower,
and located at 301 Glen Street Southwest, Hutchinson, Minnesota.
In performing our services as Bond Counsel and Bank Counsel, our clients will be the
Issuer and the Bank. Our principal responsibility as Bond Counsel is to provide the Issuer, the
Borrower, and the Bank an expert opinion (the "Bond Opinion"), upon which each of them may
rely, as to (i) the validity and enforceability of the Bonds and the Issuer's obligations under the
financing documents, and (ii) exemption of interest on the Bonds from federal and Minnesota
income taxes. We will also assume principal responsibility for drafting any and all documents
agreed to by the parties. You are also in agreement that we will not be acting as a municipal
advisor in regards to this transaction.
We do not assume any responsibility for any disclosures made to the Issuer or the Bank
regarding the Borrower or the Project. We do not expect to give any opinion with respect to the
Borrower's participation in the financing or the status of title or the priority of any mortgage lien,
Briggs and Morgan, Professional Association
Affirmative Action, Equal Opportunity Employer
11750870v1
BRIGGS
City of Hutchinson
Citizens Bank & Trust Co.
Prince of Peace Senior Apartments, Inc.
September 17, 2019
Page 2
if any. As to these and other matters the parties will be relying upon the opinion to be given by
counsel for the Borrower.
The Bond Counsel opinion will be executed and delivered by us in written form on the
date the Bonds are purchased by the Bank and will be based on facts and law existing as of that
date. Upon delivery of the Bond Counsel opinion, our responsibilities as Bond Counsel will be
concluded with respect to this transaction.
In rendering the Bond Counsel opinion, we will rely upon representations of the Issuer,
the Borrower, and the Bank set forth in the financing documents, the certified proceedings, and
other certifications of public officials, officials of the Borrower and other persons (including
certifications as to the use of Bonds proceeds and various tax matters) without undertaking to
verify the same by independent investigation. As Bond Counsel, we do not review the financial
condition of the Borrower or the financial feasibility of the financing, and we will express no
opinion relating to the foregoing.
We wish to point out to the parties that while we do not represent the Borrower for this
transaction, we may have represented the Borrower in the past on at least one legal matter
unrelated to the present financing and may do so in the future. While this and any other unrelated
representations may be "adverse" under applicable ethics rules, this letter will confirm our
understanding that the parties are agreeable to our acting as Bond Counsel and Bank Counsel in
this proposed financing notwithstanding our potential historical representation of the Borrower
on unrelated matters. If our understanding is not correct, please contact us.
We understand that the Borrower will be responsible for payment of our fees and
disbursements as Bond Counsel and Bank Counsel. Our fee will be based upon: (i) our current
understanding of the terms, structure, size and schedule of the financing represented by the
Bonds, and (ii) the time we anticipate devoting to the financing. Such fee may vary: (i) if the
principal amount of the Bonds actually issued differs significantly from the amount currently
anticipated, (ii) if the manner in which the Bonds are marketed (private placement, public
offering, etc.) changes, (iii) if material changes in the structure of the financing occur, or (iv) if
unusual or unforeseen circumstances arise which require a significant increase in our time or
responsibility. If the Bonds are in fact issued we will submit our statement for services and
disbursements to the Borrower at the closing.
11750870v1
BRIGGS
City of Hutchinson
Citizens Bank & Trust Co.
Prince of Peace Senior Apartments, Inc.
September 17, 2019
Page 3
If the transaction is cancelled before closing for whatever reason, we would then submit
our bill to the Borrower for the time expended and disbursements made by us to the date of
termination at our standard hourly rates.
If the foregoing omits or misstates any item, please contact me. Otherwise, we will
assume our participation as Bond Counsel and the scope of our engagement as Bond Counsel are
acceptable to you. We are pleased to be working on this matter and look forward to bringing it to
a successful conclusion.
Sincerely,
Daniel F. Burns
DFB/pmr
11750870v1
301 Glen Street SW
Hutchinson, MN 55350
(320) 234-7588
Cell; (320) 583-2117
Fax: (320) 234-6355
September 11, 2019
City Council
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
Dear City Council:
Retirement Living
Website: www.poprl.org
E-mail: merline@popr.org
I am writing as the Executive Director of Prince of Peace Senior Apartments, Inc. For those
unfamiliar with Prince of Peace, we are a non-profit organization which provides affordable independent
residential living, for those 55 and older. We presently have 40 living apartments available to seniors who
do not require close supervision of their daily living activities. Given the shortage of affordable senior
housing in the area, we are seeking to expand our building and add a net of nine new apartments. Our
proposed expansion project includes a firm not to exceed amount of $3.5 million. In order to finance this
project, we are seeking conduit financing with tax-exempt bonds. We are asking the City of Hutchinson
to issue these tax-exempt bonds with the assistance of Citizens Bank & Trust Co. and their bond counsel
Briggs and Morgan.
The $3.5 million not to exceed figure would cover- all of our construction and renovation costs,
including the cost of moving a gas Iine, a fixed bid for the construction of an addition to our building and
renovation of our existing building, and contingencies and overruns. Here is the proposed breakdown of
the use of the funds:
Fixed Bid for Construction/Renovation of Building $3,100,000.00
Soft Costs $400,000.00
Including moving a gas line, architectural fees,
loan costs, bond counsel fees. closing costs, and
contingencies and overruns
Total Project Cost not to exceed $3.500,000,00
To verify the use of these funds, I have enclosed a copy of the fixed bid from Larson Building,
Inc. An appraisal of our project is pending and will be forwarded as soon as we have it.
It is our mission at Prince of Peace Retirement Living to create a dignified lifestyle
within a "Senior Community" that provides conveniences and services which enhance
that quality of life and social involvement of each community member.
September 11, 2019.
Page 2 of 2.
Our funding will come almost exclusively from Citizens Bank & Trust Co. They have offered us
a term sheet including a not -to -exceed real estate mortgage of $3,500.000 or 75% of the appraised value
of the project, whichever is less. This mortgage would include a 300 month term on a 300 month
amortization schedule, with a 3.5% fixed interest rate which would reset on 5 year anniversaries to fixed
at the 7 year US Treasury yield + 2.0%. As collateral, we are offering Citizens Bank & Trust Co. a first
mortgage on the expansion project and our existing building. The term sheet is enclosed with this letter.
Prince of Peace will not be providing equity or a down payment on this loan. This is because Prince
of Peace has a need to reserve cash for working capital and for the first year's debt service cash
requirement.
We are confident this project will be successful. Our general contractor Larson Building, Inc. is
more than capable to handle this project as they specialize in construction of senior apartments and assisted
living facilities. There is a shortage of affordable senior housing in our community, and we hope to help
alleviate that shortage with this expansion project. Prince of Peace has been a reliable source of affordable,
independent senior housing in our community for twenty-five years, and this expansion project will help
ensure that this will continue into the future. if you need any more documentation, please call me at 320-
234-7588 or a -mail me at merline@poprl.org.
poprl.org.
Sincerely.
Lku L �
Merl i ne R. Duer
Executive Direci
Enc.
Project Duration (wk5)
Prince of Peace Total New SF
Total Remodel SF
Total SF
LA Hutchinson Mn Total Cost
�.4.= Cost per SF
General Conditions
% GC's
Addendums
0
18,982
18,882
$2,961,945
$156-87
$294,913.00
9.96%
0
- i3Cscriptiort .:
Name
a PSf : HoUrs . Rate;
. La liar' 1...
... Mats • ..:
:..:::+
•.
1
100D
General Conditions
o
1
Supervision Time
Full Time 8 months
4.95%
$ 7.75
1559
$94
$146,546
$0
$0
$146,546
1
Pro]ect Manager
1A5%
$ 277
390
$110
$42,900
$0
$0
S42,900
1
Surveying
0.25%
$ 0,40
0
$0
$0
$o
$7,SOO
$7.500
1
Dumpsters
18 each at $444
017%
$ 0-42
0.
$0
$0
$o
$7,992
S7,992
1
1
Disposables
General Labor
Daily Cleanup 1 MIscShelters
D.27%
$ 0-42
0.
$0
$0
$16,250
$0
$o
$8,D00
$0
$8,000
$16,250
0.55%
$ 0.46
250
$55
1
Plan Production /Postage
0.07%
5 0,11
0
$o
S0
$0
$2,100
$2,100
1
Porta Potty
2 @ 175 Month
0.09% A
$ 0.15
0
$0
$0
$0
$2,800
$2,800
1
Job Trailer
$650/mo
0_19%
$ 0-28
8
$650
$0
$0
$5,200
$S,2o0
11
Storage Tra I I er
$200/mo
0,07%
$ Q11
10
$200
$0
$9
$2,000
$2,000
11
Temp Utilities
By Owner
0.00%
$ -
0
$0
$0
$O
5o
$0
1
Final Cleaning
Allowance
0,25%
$ 0.40
0
$o
$0
$0
$7,500
$7,500
1
Jab Tools & Equipment
Larson Building
0,34%
$ 0,53
0
$0
Sol
$0
$10,Do0
$10,ODD
1
Winter Conditions
Allowance
1,1894
$ 1.85
0
$o
$o
$0
535,000
$35,000
1
Drinking Water/First Aid
125 per month
0,04%
S 0.06
0
$o
$0
59
$1,125
$1,125
2
02000
Special Inspections Testing
Chosen Val I eV Testi ng
0.27%
$ 0.42
0.0
$0
$0
$o
$8,000
$8,000
2102050
Demolition
Kellington
0.44%
$ 0.69
0.0
$o
$0
$0
512,950
$12,950
2102200
Excavation
Juul
4,48%
$ 7,03
0.0
$o
$0
$33,732
$99,084
$132,816
2
02220
utilities
Inc. Juul
0,00%
$
0-0
$D
$0
$0
SO
So
2
02513
Asphalt Concrete Paving
Dunnicks
0.94%
S 1.47
0.0
$0
So
513,938
$13,874
$27,81.2
2
02520
Partlan6 Cement Paving
Juul
0,00%
$ -
0.0
$0
$0
$o
$0
$o
2
Fence trash enclosure
Keller Fence
0.34°%
$ 0-53
0.0
$0
So
$4,140
$5,820
$9,960
2
02800
ILandscaping
Allowance
0.68%
$ 1,06
0.0
$D
SO
$0
$20,000
$20,000
3103300
Cast in place concrete
Ashwill
2.53%
$ 3.97
0.0
$0
$0
$0
$75,000
$75,000
3
03420
Precast Concrete
Malin
2.48%
$ 3,98
0,0
$0
$0
$57,690
$15,649
$73339
3
03510
Gyp Crete Underlayment
KMAC+Winter number
0.53%
$ 0.83
0.0
$0
5o
$6,960
S8,69D
$15,650
404200
Masonry Concrete Foudations
Ashwill- No Brick
9,04%
5 14.18
0.0
$o
$0
$118,750
$148,916
$267,666
5
05100
Structural Steel
0,00%
$ -
OX
$0
$0
$0
$0
$0
5
05110
Steel Erection
0.00%
$ -
0.0
$0
Sol
$o
$0
$o
5
05500
Metal Fabrications
Allowance
0.32%
$ 0.48
0.0
$0
$o
$9,100
$0
S9,100
6
6
06100
06120
Raugh Carpentry
Finish CarpentryTrim
First Choice/ 6luedorn
Unit Allowance /.61uedorn++
9.80%
$ 15.39
0.0
$0
$o
$10,400
$164,389
$16,SOO
$126,000
$o
$290,389
526,900
0,91%
$ 1,42
160.0
SO
6106180
Laminated Beams & Micro Lam
Inc. First Choice
O.DO%
$ -
0.0
$0
to
$0
$o
50
6
06192
Wood Truss
Inc. First Choice
0.00%
$ -
0.0
$o
$0
$0
$0
$0
Inc
06390
Fabrications
First Choice
D.OD%
$ -
oA
$0
So
$0
$0
$0
6
064DO
Architectural Woodwork
Maselter
3.11%
$ 4.87
OX
$0
$o
$91,995
$91,995
5
06410
Cabinets
Maselter
0.00%
$
OX
$0
$0
$0
$0
$0
6
06420
Countertops
Maselter
0.0%
$
0.0
$o
$0
$0
$o
$0
6
06430
Casework (Plastic Laminate)
Maselter
0.00%
$
OX
$0
$0
$0
$0
$0
707111
Composite Sheet Waterproofing
Spec7 Group
0.47%
$ 0.74
0.0
$0
$0
$7,9381
$5,954
$13,992
797210
Building Insulation
Stevens Insulation
1-01%
$ 1.59
0.0
$0
$0
$13,740
$16,245
$29,985
7
Thermax
Stevens Insulation
0.83%
$ 1.30
OX
$0
$0
$11,925
$12,701
524,526.
7
07300
Shingles, Flashing
Kingdom Builders
0,97%
$ 1.51
0.0
$0
$0
$15,610
$12,997
528,597
7
07470
Siding Soffit and facia
Horizon Roofing
2.09%
$ 3.26
0.0
$0
$0
$20,450
$41,100
$61,550
7107600
1 Sheet Metal Fla shIngs and Trim
Horizon Roofing
0.00%
$ -
0,0
$0
$0
$0
So
$0
7
17900
Joint Sealers
Sunrise
0.30%
$ 0.48
O.0
SO
59
$2,250
$6,740
58,990
8
08110
Steel Doers and Frames
�.___ _--- - -
Prefinishad Sect, Metal Frames
Door Service Company
- .. - -- - - -
Door Service Company
2.49%
$ 3.90
105.0
$65
$6,825
- - - - ---
$o
$66,850
--. _ .._ .
$0
_ _ $0
$0
$73,675
$0
808130
�._
-0-OD%
$
OX
$0
iV
Sec.:•..I
: ... Oescriptioi ...
Name
% . $jPSV
Hoursl
Rate
Labor . ftltats
Labor-2 Total
8
03210 1wood
Doors
'poor Service Company
0.00% $
0,0
$0
$0. $0
$01 SD
8
08311
Access Doors and Panels
Allowance - Rated
D.08%
$ 0.12
10.0
S65
$550
$1,600
$0
$2,250
8
08320
Metal Clad Doors
Door Service Company
0.06%
$
u
$o
$0
$0
$0
SO
8
G8333
Overhead Doors
American Door Works
0.64%
$ 1.01
0.0
$0
50
$o
$18,993
$18,993
8
08600
dad Wood Windows
First Choice
0.06%
$ -
0.0
$0
$0
$0
$0
$9
8108710
Door Hardware
Door Service Company
O.M
$ -
oA
► $0
$D
$0
$0
$0
8108800
JGIasss and Glazing
Dakota
0.15%
5 0.23
0.0
$0
50
$1,943
$2,375
$4,319
9
092SO
Gypsum Drywall
Larson Drywall
3.68%
$ 5.77
OX
$0
$0
$33,223
$75.791
$109,014
9
09300
Tile
US
0.34%
$ 0,53
OX
$0
$o
$S,O36
$5,056
_ _
510,092
9
09510
Acoustical Ceilings
Stumpf Acoustics
0.19%
$ 0.29
OX
$0
$0
$3.130
$2,400
$5,530
9
9
0965D
09680 _
ResiIlent Flooring
Carpeting Y —
CFS
CFS
0.00%
$ -
0.0
$0
$0
$0
$0
$41,376
SO
$13.5Z5
$0
�----$54,901
1.85%
5^ 2,91
OX
$0
9109900
Painting
Finnish Painting
1.29%
$ 1,85
0:0
50
50
$34,900
$34,900
10
10260
Wall and Carrier Guards
SM51
0.04%
$ 0.07
10.0
$65
5650
$579
50
$1,229
10
10522
fire Extinguishers
BMSI
0.05%
5 0.07
4.0
$65
S260
51,089
$0
$1,349
10
10550
Postal Specialties
BM51
0.05%
5 0,08
12.0
$65
$780
$643
SO
$1,423
10
10800
Toilet and Bath Accessories
8M51
0.27%
$ InA2
6MO
$55
$3,900
$3,957
$D
$7,8S7
10
Wire Mesh Lockers
BM51
0.214%
$ 0.32
40.0
$65
$2,600
53,509
$0
$6.109
11
11900
Residential Equipment
by owner
0.00%
$ -
OX
$0
$0
$0
$0
s0
1414200
Elevator
Schindler
3.32%
$ 5.21
0.0
$0
$0
$32.840
$65,450
$98,290
15
15300
Fire Sprinkler
Breth-Zenzen
2.26%
$ 3.55
OX
$0
5o
528,500
$38,580
$67,OSO
15
15400
Plumbing and HVAC
Falcon Mechanical
13,00%
$ 20.39
0.0
50
$0
$206,874
$178,711
$395,085
16
16100
Electrical
Melrose Electric "'
8.45%
$ 13,26
0.0
$0
$0
$130,770
$119,600
$250,370
0.00%
$ -
0,0
$O
$0
50
0.00%
$
D.G
SG
$01
so
89.69%
$ 140.69
$231,761
$1,059,931
51,365,903
$2,656,495
Arojerrgorificafia7ns
89.69%
5 140,69
Subtotal
$2,656,495
0.87%
$ L37
Permit
$25,914
Window Treatments by owner
0,00%
1 5
SAC/Wq_
Appllantes By Owner
0.90%
j $ 1A1
P&P Bond
$26,565
Utility Fee's By Owner
0.34%
$ 0.54
GL Insurance
$Zo,158
Sac. Wac. Fee By Owner
91.80%
4 $ 144.01
3.0MY
Subtotal
Builders Risk
Contingency
$2,719,132
Landscaping Allowance $20,000 included
0.24%
1 $ 0.38
$7.200
$81,574
Elevator included is a Schindler Elevator
2,75%_
1 $ 4.32
Delete exterior brick and install siding
5,20%
1 $ &16
5.50%
............. .......
)-€ ^
54,039
Simplified boors - Hardware • Frame Package
100,00%
5 156,87
Totall $2,961,945
Electrical VE options to go D0 with alternate design scope
Foundations changed to Poured Conc. vs Masonry
Increase winter conditions budget for November Start
HVAL product J equipment substitutions and reductions
f
BidAflerneces
Tax Exempt Material Contract
$1,058,931
Labor and Taxable Contract
$1,903,014
Paint Existing Exterior Building Budget Add $24,265.00
Total Project
$2,961,945
New Carpet in Dining Room Budget Add $5.000.00
-CITIZENS BANK
8c TRUST CO.
September 3, 2019
Prince of Peace Senior Apartments, Inc.
301 Glen St SW
Hutchinson, MN 55350
Dear Prince of Peace Senior Apartments, Inc:
Citizens Bank & Trust Co, has reviewed your financing request for of commercial real estate located at
301 Glen St SW in Hutchinson. We are pleased to offer the following term sheet for your consideration:
Real Estate Loans: Tax Exempt Construction/Permanent Term Financin
Borrower: Prince of Peace Senior Apartments, Inc
I" REM Loan Amount: Not to exceed $3,500,000 or 75% of appraised value, whichever is less
Loan Term: 300 month term, 300 month amortization
Payment Amount: Monthly interest only (6 to 12 months), remaining term $17,980/mo P&I (est.)
Rate: 3.5% fixed, rate resetting on 5 year anniversaries to fixed at 7 yr US Treasuries +
2.0% (not to be lower than 3.41/6)
Prepayment Penalties None
Collateral: I" CREM on 301 Glen St SW, Hutchinson,
Fees, 0.25% loan fee plus all out of pocket costs, including all costs for tax exempt
issuance.
Guarantors: None
Loans are subject to the rollowing:
• Final approval by CB&T credit committee
• Perfected 1st lien on project real estate and business personal property & satisfactory title
insurance.
• Sufficient appraised value, Loan to value not to exceed 75%.
■ Sufficient projected cash flows to service proposed debt.
■ Satisfactory tax exempt financing approval by the City of Hutchinson, State of Minnesota and
any other required parties,
• Architect assistance (at borrower's expense) with construction draw inspections,
• Evidence of insurance coverage listing Citizens Bank as loss payee/lien holder.
• Other items as they are needed.
This proposal is valid for 90 days from the date on this letter.
Thank you for the opportunity to review your request and offer you these terms. Please let me know if
you have any questions.
Sincerely,
Ben R. Beckman
Vice President
.___.__. 102 Main Street South • P.O. Box 339 • Hutchinson, Minnesota 55350-0339
Phone 320/587-2233 • FAX 320/587-5738 • www.cbhutch.com
CB On -Call 320/234-6234 • TolI-Free 888/234-2910 ■ Member FDIC
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approve Setting the Truth -in -Taxation Hearing Date and Time
Department: Administration
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As we certify our preliminary tax levies to the County, we must also notify the County (and the Public) of the date that
we will hold our Truth -in -Taxation Hearing. This is a public meeting of which the tax levy and budget will be discussed
and a forum will be given to allow the public to comment on the proposed levy/budget. This public hearing is required
by state statute. The public meeting requirements are as follows:
1. The Council must set the date, time and place of the meeting at which a final budget and tax levy will be
discussed.
2. Meeting must be held after November 24 and before December 27 and at or after 6:00 p.m.
3. The public will be allowed to speak at the meeting.
4. We must have a phone number available where the public can call to ask questions on the budget along with an
address available where public comments can be received by mail.
Generally speaking, we have held our Truth -in -Taxation Hearing on the first Tuesday in December. That first Tuesday
is December 3 this year. However, the County Board is hosting their Truth -in -Taxation on that Tuesday this year. As
an alternative, I would propose that we host ours this year on Thursday, December 5. The School District will be
hosting their public hearing on December 9 this year.
BOARD ACTION REQUESTED:
Approve setting the Truth -in -Taxation Hearing date and time for Thursday, December 5 at 6:00 p.m. in the Council
Chambers at City Center
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Library Board Meeting
July 22, 2019
Margaret Hoffman, Kay Hultgren, Carolyn Ulrich, Dianne Wanzek, and Katy Hiltner, Ex-Officio.
Excused: Mary Christensen, Jared Golde, Kristine Leuze
Minutes from the June 24, 2019 meeting were reviewed and accepted.
Old Business:
1. Update on Library Construction Projects: Outside construction has begun with some loud
noise being experienced due to the method being used to remove paint. The bathroom project will begin
in August, with the hope that all projects will be completed by the time of the Arts and Crafts Fair.
2. Library Board Goals 2019-2020: There was discussion as to whether some of the suggested
goals overlapped with her Katy's job description. Discussion will be continued at future board
meetings, when a larger number of board members are present.
New Business:
1. Summer Programs —Children and Teens: The Brodini Comedy Magic Show will be on
Thursday, July 25, Open Mic Night will be held on Tuesday, July 30 (Grades 7-12), and the Schiffelly
Puppets perform on Thursday, August 1.
2. Passport to the Park (Library Square): On August 12, from 6-8 pm., Historic Hutch,
Hutchinson Center for the Arts, along with the Chamber of Commerce, will provide different activities in
the park —crafts, games, etc.
3. McLeod County Fair Legacy Stage: On Saturday, August 17, at 4 pm., Minnesota author,
Lorna Landvik, will be featured.
4. Adult Fall Programs:
Under the Legacy Author Program, someone will speak at the McLeod County History
Museum in Hutchinson, and then at Glencoe, later in the day. Details will follow later.
Internet Safety and Scam Education will be held on Saturday, September 7, 10:30, at the
library. A suggestion was made to have it filmed for the cable station.
5. Library Buzz:
Carolyn: Scandal in Scarlet (Vicki Delaney), Boys in the Boat (Danial James Brown), D-
Day Girls (Sarah Rose), UnKnown Warriors (James Leasor), and Madam Fourcade's Secret War (Lynne
Olson)
Dianne: Let Me Finish (Chris Christie), The Bible. RBG (?)
Margaret: Matriarch (Susan Page), Before We Were Yours (Lisa Wingate)
Kay: Maid (Stephanie Land)
Katy: Her title is a secret (one of the community read candidates). Katy watched the
movie "The Public" (homeless taking over a library) and felt it wasn't quite accurate.
Donations for June 2019: $20.00 to buy the children's book, The Poppy Lady: Moina Bell Michael and
her Tribute to Veterans, by Barbara E. Walsh, was given by the American Legion Auxiliary
The meeting was adjourned at 7 pm.
Next Meeting: Monday, August 26, 2019, at 6 pm.
Minutes submitted by Kay Hultgren, secretary
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: August 2019 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 9/24/2019
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For Council review, attached are the August Financial Reports for the general fund
and enterprise funds. Also
attached is the August Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
AUGUST
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
-
2,702,367
5,122,005
2,419,638
52.8
2,600,325
4,925,466
52.8
Other Taxes
12,540
154,872
315,000
160,128
49.2
157,612
305,000
51.7
Licenses & Permits
41,314
353,516
414,200
60,684
85.3
378,232
343,050
110.3
Intergovernmental Revenue
47,070
1,236,521
1,578,056
341,535
78.4
1,243,657
1,555,161
80.0
Charges for Services
226,884
1,628,904
2,830,857
1,201,953
57.5
1,650,246
2,840,534
58.1
Miscellaneous Revenues
34,476
202,775
317,500
114,725
63.9
211,083
319,500
66.1
Transfers -In
-
837,558
2,497,175
1,659,617
33.5
1,460,050
2,515,092
58.1
Fines & Forfeitures
4,798
45,703
50,000
4,297
91.4
33,715
55,000
61.3
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
367,081
7,162,216
13,124,793
5,962,577
54.6
7,734,920
12,858,803
60.2
Wages & Benefits
1,048,136
5,716,096
8,866,013
3,149,917
64.5
5,644,963
8,657,896
65.2
Supplies
96,935
607,974
870,578
262,604
69.8
586,450
868,840
67.5
Services & Charges
204,836
1,612,582
2,855,282
1,242,700
56.5
1,633,735
2,659,777
61.4
Miscellaneous Expenses
2,224
170,638
620,950
450,312
27.5
202,405
562,290
36.0
Transfers -Out
-
50,985
101,970
50,985
50.0
451,288
501,288
90.0
Capital Outlay
-
-
10,000
10,000
-
13,045
10,000
130.5
TOTAL EXPENDITURES
1,352,131
8,158,275
13,324,793
5,166,518
61.2
8,531,887
13,260,091
64.3
NET REVENUE
(985,050)
(996,059)
(200,000)
796,059
(796,966)
(401,288)
Comments
Revenues:
Net Revenue
The budget reflects a deficit due to
the $200,000 budget amendment to address the
significant frost boil repairs on the
various
streets.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2019
2019 ACTUALS
AUGUST
General Fund Expense by Department
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
4,244
27,871
55,328
27,457
50.4
27,108
49,922
54.3
City Administrator
45,369
275,602
415,643
140,041
66.3
271,823
411,990
66.0
Elections
11,588
11,588
6,000
(5,588)
193.1
5,245
23,100
22.7
Finance Department
29,217
251,277
371,041
119,764
67.7
249,607
359,527
69.4
Motor Vehicle
30,290
178,352
268,721
90,369
66.4
165,070
264,832
62.3
Assessing
-
-
61,152
61,152
-
-
61,131
-
Legal
34,035
195,236
306,847
111,611
63.6
201,365
313,858
64.2
Planning
17,110
99,101
155,835
56,734
63.6
93,748
149,212
62.8
Information Services
45,948
297,689
568,872
271,183
52.3
332,538
560,588
59.3
City Hall Building
14,623
97,401
174,705
77,304
55.8
108,524
167,556
64.8
Police Department
364,315
2,229,003
3,453,954
1,224,951
64.5
2,231,130
3,331,215
67.0
Hospital Security
32,104
192,021
323,205
131,184
59.4
194,313
311,394
62.4
Emergency Management
1,641
9,356
12,280
2,924
76.2
8,612
22,180
38.8
Safety Committee
-
9,270
10,850
1,580
85.4
8,960
10,800
83.0
Fire Department
23,420
224,565
357,602
133,037
62.8
195,037
332,858
58.6
Protective Inspections
38,194
226,114
348,856
122,742
64.8
192,172
365,062
52.6
Engineering
46,298
311,516
470,704
159,188
66.2
279,269
457,087
61.1
Streets & Alleys
208,053
1,094,801
1,739,705
644,904
62.9
997,515
1,582,983
63.0
Park/Recreation Administration
25,939
166,226
265,144
98,918
62.7
165,603
260,339
63.6
Recreation
18,987
159,320
249,316
89,996
63.9
177,971
247,593
71.9
Senior Citizen Center
8,365
58,264
86,622
28,358
67.3
55,695
86,779
64.2
Civic Arena
31,974
217,477
355,362
137,885
61.2
232,639
338,878
68.6
Park Department
109,643
595,970
926,369
330,399
64.3
631,513
904,484
69.8
Recreation Building
28,154
160,464
237,367
76,903
67.6
160,994
225,236
71.5
Events Center
23,557
165,393
263,142
97,749
62.9
170,851
253,808
67.3
Evergreen Building
2,310
16,930
27,250
10,320
62.1
17,571
26,650
65.9
Library
3,002
158,963
223,460
64,497
71.1
159,248
216,091
73.7
Waterpark
122,533
287,987
388,840
100,853
74.1
322,186
398,741
80.8
Cemetery
16,932
85,794
143,159
57,365
59.9
77,737
141,517
54.9
Airport
8,692
86,118
120,670
34,552
71.4
77,025
113,640
67.8
Unallocated General Expense
5,593
268,604
936,792
668,188
28.7
720,817
1,271,040
56.7
TOTAL EXPENDITURES
1,352,131
8,158,275
13,324,793
5,166,518
61.2
8,531,887
13,260,091
64.3
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2019
2019 ACTUALS
AUGUST
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
578,861
4,175,647
6,357,000
2,181,353
65.7
4,090,033
6,245,000
65.5
613
2,154
3,000
846
71.8
1,781
4,000
44.5
579,473
4,177,802
6,360,000
2,182,198
65.7
4,091,814
6,249,000
65.5
464,087
3,247,148
4,890,710
1,643,562
66.4
3,145,042
4,771,290
65.9
72,986
428,543
698,094
269,551
61.4
425,706
671,021
63.4
1,079
12,532
25,050
12,518
50.0
9,940
27,750
35.8
7,281
82,730
143,675
60,945
57.6
90,834
145,800
62.3
118
6,088
5,350
(738)
113.8
3,800
5,850
65.0
-
-
500,000
500,000
-
-
500,000
-
9,698
15,000
5,302
64.7
31,777
25,000
127.1
-
82,500
82,500
-
-
85,000
-
-
-
128,243
128,243
-
-
128,045
-
545,551
3,786,738
6,488,622
2,701,884
58.4
3,707,098
6,359,756
58.3
33,922
391,063
(128,622)
(519,685)
384,716
(110,756)
Year to Date Sales
August Sales
Comments
2019
2018
Change
2019
2018
Change
Liquor Sales Revenue: Liquor
1,395,259
1,359,255
2.6%
187,328
183,500
2.1%
Beer
2,092,840
2,033,722
2.9%
311,024
291,284
6.8%
Wine
592,243
603,253
-1.8%
66,175
67,632
-2.2%
Other
95,306
93,802
1.6%
14,333
14,258
0.5%
Total Sales
4,175,647
4,090,033
2.1%
578,861
556,673
4.0%
Customer Count
163,310
163,882
-0.3%
23,055
22,500
2.5%
Average Sale per Customer $
25.57
$ 24.96
2.5%
$ 25.11
$ 24.74
1.5%
Gross Margin on Sales
22.2%
23.1 %
19.8%
30.7%
Labor to Sales Ratio
10.3%
10.4%
12.6%
13.2%
Year-to-date sales are up 2.1 % while customer count is down 0.3%. August
sales and customer count were up 4.0% and
2.5%,
respectively.
Water Fund
Sales
Sales - Other
Local Sales Tax
Charges for Services
Miscellaneous Revenues
Ifell FAN NaTia,n1*�
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2019
2019 ACTUALS
AUGUST
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
172,262
1,116,195
1,780,000
663,806
62.7
1,147,874
1,880,000
61.1
39,478
377,907
543,500
165,593
69.5
423,455
516,750
81.9
66,351
421,959
665,000
243,041
63.5
395,565
640,000
61.8
2,224
46,953
53,000
6,047
88.6
45,443
55,000
82.6
9,324
54,859
69,500
14,641
78.9
36,812
104,500
35.2
289,638
2,017,873
3,111,000
1,093,127
64.9
2,049,149
3,196,250
64.1
56,511
330,858
519,888
189,030
63.6
310,815
478,638
64.9
3,094
97,200
137,250
40,050
70.8
81,941
132,300
61.9
35,396
314,574
522,950
208,376
60.2
279,775
535,960
52.2
-
599
15,000
14,401
4.0
11,338
14,700
77.1
-
60,000
60,000
-
-
60,000
-
24,671
300,000
275,329
8.2
142,078
350,000
40.6
-
-
1,100,000
1,100,000
-
-
1,100,000
-
1,126,463
1,373,744
1,485,523
111,779
92.5
1,361,530
1,485,627
91.6
TOTAL EXPENDITURES 1,221,464 2,141,645 4,140,611 1,998,966 51.7 2,187,477 4,157,225 52.6
NET of REVENUES & EXPENDITURES (931,826) (123,773) (1,029,611) (905,838) (138,329) (960,975)
Year to Date Water Sales
Comments
2019
2018
Change
Water Sales Revenue: Residential
720,766
730,924
-1.4%
Commercial
222,345
252,462
-11.9%
Industrial
173,084
164,489
5.2%
Water Sales
1,116,195
1,147,874
-2.8%
Base Charge
284,742
283,200
0.5%
WAC Charge
50,015
82,222
-39.2%
Other
43,150
58,032
-25.6%
Other Sales
377,907
423,455
-10.8%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
AUGUST
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Sewer Fund
Sales
223,944
1,871,277
2,700,000
828,723
69.3
1,770,547
2,920,000
60.6
Sales - Other
37,624
323,866
468,000
144,134
69.2
364,896
410,000
89.0
Local Sales Tax
66,351
421,959
665,000
243,041
63.5
395,565
640,000
61.8
Licenses & Permits
-
6,500
6,500
-
100.0
5,100
6,500
78.5
Charges for Services
-
4,155
7,500
3,345
55.4
4,110
3,500
117.4
Miscellaneous Revenues
15,264
88,626
120,000
31,374
73.9
55,753
140,000
39.8
TOTAL REVENUES
343,182
2,716,382
3,967,000
1,250,618
68.5
2,595,971
4,120,000
63.0
Wages & Benefits
79,279
451,556
691,874
240,318
65.3
415,007
678,838
61.1
Supplies
9,077
125,401
210,700
85,299
59.5
142,259
219,700
64.8
Services & Charges
122,900
586,009
803,000
216,991
73.0
504,193
800,830
63.0
Miscellaneous Expenses
46
24,119
36,500
12,381
66.1
45,258
32,500
139.3
Transfers -Out
-
-
60,000
60,000
-
-
60,000
-
CapitalOutlay
34,509
65,507
625,000
559,493
10.5
274,262
650,000
42.2
Depreciation Expense
-
-
1,250,000
1,250,000
-
-
1,450,000
-
Debt Service
869,842
1,312,589
1,403,676
91,087
93.5
1,354,230
1,458,251
92.9
TOTAL EXPENDITURES
1,115,653
2,565,181
5,080,750
2,515,569
50.5
2,735,208
5,350,119
51.1
NET of REVENUES & EXPENDITURES
(772,471)
151,201
(1,113,750)
(1,264,951)
(139,238)
(1,230,119)
Year to
Date Sewer Sales
Comments
2019
2018
Change
Sewer Sales Revenue:
Residential
1,052,323
1,036,093
1.6%
Commercial
296,250
306,840
-3.5%
Industrial - Flow
350,785
304,358
15.3%
Industrial - Violation Surcharges
171,918
123,256
39.5%
Sewer Sales
1,871,277
1,770,547
5.7%
Base Charge
247,173
245,782
0.6%
SAC Charge
65,734
108,054
-39.2%
Other
10,959
11,060
-0.9%
Other Sales
323,866
364,896
-11.2%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
AUGUST
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
99,979
788,102
1,160,000
371,898
67.9
772,023
1,154,000
66.9
Sales - Other
3,987
31,625
45,600
13,975
69.4
30,988
43,550
71.2
Intergovernmental Revenue
-
6,131
12,500
6,369
49.1
6,172
12,500
49.4
Miscellaneous Revenues
3,603
19,037
22,000
2,963
86.5
12,283
12,500
98.3
TOTAL REVENUES
107,569
844,896
1,240,100
395,204
68.1
821,465
1,222,550
67.2
Wages & Benefits
22,188
118,637
190,965
72,328
62.1
120,579
187,401
64.3
Supplies
1,109
32,262
62,050
29,788
52.0
38,371
58,400
65.7
Services & Charges
61,129
447,386
761,600
314,214
58.7
426,155
736,190
57.9
Miscellaneous Expenses
-
840
1,500
660
56.0
6,224
6,500
95.8
Transfers -Out
-
55,000
55,000
-
-
55,000
-
CapitalOutlay
61,141
221,500
160,359
27.6
55,640
85,000
65.5
Depreciation Expense
-
-
146,000
146,000
-
-
144,000
-
TOTAL EXPENDITURES
84,426
660,265
1,438,615
778,350
45.9
646,970
1,272,491
50.8
NET of REVENUES & EXPENDITURES
23,143
184,631
(198,515)
(383,146)
174,496
(49,941)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
AUGUST
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Compost Fund
Sales
100,994
2,095,845
2,378,175
282,330
88.1
2,085,370
2,003,975
104.1
Charges for Services
3,520
24,119
91,245
67,126
26.4
18,076
82,500
21.9
Miscellaneous Revenues
33,571
98,445
35,000
(63,445)
281.3
37,685
26,400
142.7
TOTAL REVENUES
138,084
2,218,409
2,504,420
286,011
88.6
2,141,132
2,112,875
101.3
Cost of Sales
110,066
1,393,239
1,633,505
240,266
85.3
1,389,158
1,316,600
105.5
Inventory Cost Adjustment
(49,245)
(416,414)
(709,585)
(293,171)
58.7
(443,612)
(494,200)
89.8
Wages & Benefits
75,259
453,256
704,078
250,822
64.4
407,116
610,345
66.7
Supplies
5,481
65,555
114,825
49,270
57.1
50,965
65,300
78.0
Services & Charges
24,640
161,061
308,940
147,879
52.1
153,318
243,440
63.0
Miscellaneous Expenses
1,045
7,327
11,500
4,173
63.7
8,216
11,500
71.4
Transfers -Out
-
-
110,000
110,000
-
-
110,000
-
CapitalOutlay
13,217
51,644
80,000
28,357
64.6
115,559
139,227
83.0
Depreciation Expense
-
-
220,000
220,000
-
-
207,000
-
Debt Service
-
158,780
158,939
159
99.9
84,070
87,833
95.7
TOTAL EXPENDITURES
180,463
1,874,448
2,632,202
757,754
71.2
1,764,790
2,297,045
76.8
NET of REVENUES & EXPENDITURES
(42,378)
343,961
(127,782)
(471,743)
376,341
(184,170)
Year to Date Sales
Comments
2019
2018
Change
Compost Sales Bagged
1,596,390
1,678,050
-4.9%
Bulk
315,779
242,516
30.2%
Other (Freight)
183,677
164,805
11.5%
Total Sales
2,095,845
2,085,370
0.5%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2019
2019 ACTUALS
AUGUST
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Storm Water Utility
Sales
78,704
626,810
937,000
310,190
66.9
608,190
904,600
67.2
Sales - Other
323
2,666
3,500
834
76.2
2,408
3,000
80.3
Licenses & Permits
945
4,060
4,500
440
90.2
3,805
4,000
95.1
Charges for Services
-
-
-
-
-
-
-
-
Miscellaneous Revenues
3,646
37,073
22,300
(14,773)
166.2
14,027
13,750
102.0
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
83,617
670,609
967,300
296,691
69.3
628,430
925,350
67.9
Wages & Benefits
26,522
152,311
248,348
96,037
61.3
141,068
276,489
51.0
Supplies
5,316
29,696
32,000
2,304
92.8
9,197
38,800
23.7
Services & Charges
16,170
66,440
173,300
106,860
38.3
52,219
165,600
31.5
Miscellaneous Expenses
-
18,649
10,500
(8,149)
177.6
7,315
11,250
65.0
Transfers -Out
-
-
-
-
-
125,000
-
CapitalOutlay
15,240
351,047
340,000
(11,047)
103.2
55,640
200,000
27.8
Depreciation Expense
-
-
195,000
195,000
-
-
157,000
-
Debt Service
-
186,724
231,777
45,054
93.5
152,233
154,750
70.2
TOTAL EXPENDITURES
63,247
804,866
1,230,925
426,059
65.4
417,673
1,128,889
37.0
NET of REVENUES & EXPENDITURES
20,370
(134,257)
(263,625)
(129,368)
210,758
(203,539)
Oppenheimer & Co. Inc.
(")PPENHEIME (2126 Broad Street
New York NY 10004
Transacts Business on All Principal Exchanges
Asset Allocation
Government Agency Bonds - 8.51
Municipal Bonds- 10.43%
Mutual Funds- 43.17%
Certificates of Deposit- 37.89
Portfolio Summary
This
Previous
Estimated
Period
Period
Annual Income
08/31/19
07/31/19
Mutual Funds
$15,242,763.85
$15,905,485.98
$349,562.30
Government Agency Bonds
3,002,080.00
2,999,045.00
62,250.00
Municipal Bonds
3,678,719.10
4,140,299.50
86,155.40
Certificates of Deposit
13,381,689.25
13,065,013.91
314,273.50
Cash Account Balance
1,414.96
1,369.31
Total Asset Value
$35,306,667.16
$36,111,213.70
$812,241.20
Net Value of Accrued Interest $79,649.74 $91,352.20
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Cash Activity Summary 'on
Opening Cash Balance $1,369.31
Net Buy and Sell Transactions
-38,367.51
Net Funds Deposited or Withdrawn
-1,000,000.00
Net Miscellaneous Credits/Debits
956,277.04
Net Income Activity
82,136.12
Closina Cash Balance
$1.414.96
STATEMENT OF
ACCOUNT
Account Number: D25-5019707 Tax ID Number: ON FILE
For the Period: 08/01/19 - 08/31/19 Last Statement: 07/31/19
Page 1 of 13
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Advisor
SULLIVAN/SULLIVAN
X2J
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
Reportable
This Period
Year to Date
Advantage Bank Dep Interest
$0.00
$10.28
Corporate Accrued Int Received
0.00
21.48
Corporate Interest
23,023.26
168,821.91
Municipal Interest
20,202.50
88,536.70
Government Interest
5,000.00
49,750.00
Dividends
33,910.36
192,555.51
Total Reportable
$82,136.12
$499,695.88
Non -Reportable
Municipal Accrued Int Paid
$0.00
$-6,949.40
Total Non -Reportable
$0.00
$46,949.40
('PPENHEIMEk Executive Summary CITY OF HUTCHINSON
report as of09/03/2019 FIXED INCOME REPORT:...
Summary Totals
Original Face
$20,096,000
Current Face (Par)
$20,096,000
Market Principal
$20,307,802
Accrued Interest
$84,913
Cash & Cash Alternatives
$0
Fixed Income Funds
$0
Equity Balance
$0
Total Portfolio Value
$20,392,715
Next 12mo Cpn Cash Flow
$457,624
Generic Annual Cpn Cash Flow
$471,254
Weighted Averages
Coupon*
2.345
Maturity**
2.76 yrs
Duration
1.56
Yield to Worst
1.832 k
Yield to Maturity
2.161
Market Price*
101.054
Tax Lots Holdings Included
67 of67
`Par-Wtd, all else Mkt-Wtd.
"Avg life used for principal paydoms,
and perpetual securities
are assigned a 40 year maturity.
um
CD- 67.1%
Muni- 18.1% 20%
A9y- 14.8%
'yA'1O'I,''1�"'13'I.b'1�''1`0'11'1`b'1A3031"i�'333b"i�'3�°"i1 "i`b3�' 60 b1 b�' 63 bb b�' b`� b1 60oi `J
000000000000000000000000000000b
r"e<,
Q
Moody's = S&P ■ Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT
11ST/AGi
PR/ETM $54,000
60
Aaa
AAA $45,000
Aa
AA
$36,000
A 'A 40
Bea $27,000
BBB
Be $18,000
BS
za %
<ea $9,000
NR
NR $0
None �y0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0
None 0� O� �° pe lac �� �a PQ �a� c �� P�9 �� 0
0% 20% 40% 60% 80% 100%
Cash flows based on position settlement date from 09/03/2019 to 09/02/2020.
Includes all positions with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Coupon cash flow period exactly 12 months.
Page 3 of 29
010�'O�Ob0�0�0^ O�O�''10,111^'1�,1R1�1�,111�10tiO; L1'�.�"ti3; Lb;�.yti6;L^'L$ti0,300'
00"O'i0'Y03"Ob'Oh"OC"O'�"O`D09;yO,y1,y'L.y3.yb,y5.y(,y'�,y0,y�i,yO,y1,y'L,y"�,yb,yS,yC ,y'�,y0,y0 "�
(-PPENHEIMEI, Totals & Averages @ Acquisition CITY OF HUTCHINSON
report as of09/03/2019 FIXED INCOME REPORT:...
Original Face Value
Current Face Value
Valid Tax Lot Holdings
Unrecognized Tax Lot Holdings
Total Tax Lot Holdings
$20,096,000
Portfolio Totals
Portfolio Averaaes
$20,096,000
Original Face Value
$20,096,000
Yield to Worst (cost)
2.289%
67
Face Value at Acquisition
$20,096,000
Yield to Worst (mkt)
1.832%
0
Original Principal Cost
$20,104,725
Yield to Maturity (cost)
2.393%
67
Adjusted Principal Cost
$20,092,743
Yield to Maturity (mkt)
2.161%
Current Market Principal
$20,307,802
Original Acquisition Price
100.043
Estimated Gain/(Loss)
$215,059
Adjusted Cost Basis
99.984
Tax Lot Holdings Included
67 of 67
Current Market Price
101.054
'Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity.
Original Face Value
$20,096,000
Face Value at Acquisition
$20,096,000
Tax Lot Holdings Included
67 of 67
Original Principal Cost
$20,104,725
Average Acquisition Price
100.043
Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full
analytical calculations on reporting date.
Average values @ cost are weighted by respective original acquisition values.
Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par
Average acquisition price is weighted by original principal cost. Average life used for principal paydowns, and perpetual securities are assigned a 40 year matunty.
Page 5 of 29
CEPENHEIMEk
Position Details
CITY OF HUTCHINSON
report as of09/03/2019
FIXED
INCOME REPORT:...
Position
Details
CUSIP Curr
Face (oon( Account# Mdy I S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held (Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yld
Adj Cost Px
Accr Int.
% Adj Cost
02587CCR9
247 D255019707 4-
AMERICAN EXPRESS FSB
2.150%
100.042
Maturity 11/13/2019
1.914%(w)
1.914% 05/09/2017
$247,000
$247,104
$104
CD
1.23% Held
FDIC Cert #. 35328
11/1312019
0.19
1.914% 100.000 / 2.150%
100.000
$1,673
0.0%
Death Put I Restricted States: TX
17284C3N2
240 D255019707 4-
CIT BK SALT LAKE CITY UTAH
2.100%
100.032
Maturity 11/13/2019
1.917%(.)
1.917% 05/09/2017
$240,000
$240,077
$77
CD
1.19% Held
FDIC Cert #. 58978
11/1312019
0.19
1.917% 100.000 / 2.100%
100.000
$1,588
0.0%
Death Put I Restricted States: N/A
05580AFT6
245 D255019707 4-
BMW BANK OF NORTH AMERICA - UT
1.550%
99.892
Maturity 12/16/2019
1.932%()
1.932% 05/09/2017
$245,000
$244,735
($265)
CD
1.22% Held
FDIC Cert #. 35141
1211612019
0.28
1.932% 100.000 / 1.550%
100.000
$864
(0.1 %)
Death Put I Restricted States: OH
87219RBC7
245 D255019707 4-
TBK BK SSE DALLAS TEX
1.600%
99.909
Next Call 12/14/2019
1.933%
1.927% 05/09/2017
$244,994
$244,777
($217)
CD
1.22% Held
FDIC Cert #. 23498
1211612019
0.28
Maturity 12/16/2019
1.927% ()
1.927% 100.000 / 1.596%
99.998
$891
(0.1%)
Death Put I Restricted States: TX
06740KJC2
240 D255019707 -/-
BARCLAYS BANK DELAWARE
2.050%
100.052
Maturity 12/17/2019
1.856%()
1.856% 05/09/2017
$239,988
$240,125
$137
CD
1.19% Held
FDIC Cert #. 57203
1211712019
0.28
1.856% 100.000 / 2.049%
99.995
$1,078
0.1%
Death Put
795450ZT5
245 D255019707 4-
SALLIE MAE BK SLT LAKE CITY UT
1.750%
99.948
Maturity 03/09/2020
1.853% ()
1.853% 05/09/2017
$244,983
$244,873
($111)
CD
1.22% Held
FDIC Cert #. 58177
03r09/2020
0.50
1.853% 100.000 / 1.749%
99.993
$2,126
(0.0•%)
Death Put I Restricted States: OH, TX
20772JEK4
560 D255019707 Al/A
CONNECTICUT ST
2.534%
100.224
Maturity 04/15/2020
2.161%O
2.161% 11/21/2017
$561,322
$561,254
($67)
Muni
2.79% Held (A1A)
04/15r2020
0.60
2.161% 100.915 / 2.140%
100.236
$5,518
(0, 0%)
Material Events I Federally Taxable
57582P2T6
500 D255019707 Aal/AA
MASSACHUSETTS ST
2.090%
99.992
Maturity 05/01/2020
2.101%()
2.101% 05/09/2017
$499,995
$499,960
($35)
Muni
2.49% Held (Aall)
05r01/2020
0.64
2.101% 99.999 / 2.090%
99.999
$3,599
(0.0%)
Material Events I Federally Taxable
55266CRK4
245 D255019707 -/-
ME FINL BK NA CHIC. IL
1.300%
99.849
Maturity 05/11/2020
1.523%()
1.523% 05/09/2017
$245,000
$244,630
($370)
CD
1.22% Held
FDIC Cert #. 3628
05'1112020
0.68
1.523% 100.000 / 1.300%
100.000
$218
(0.2%)
Death Put I Restricted States: IL
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure
represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•` o, a Cap Gains Tax rate of 0.005/, a State of N/A, and a State Tax rate of N/A.
Page 6 of 29
CEPENHEIMEk
Position Details (continued...)
CITY OF HUTCHINSON
report as of09/03/2019
FIXED
INCOME REPORT:...
Position
Details
CUSIP Curr
Face (000) Account# Mdy I S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held (Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yld
Adj Cost Px
Accr Int.
% Adj Cost
15135KBA8
245 D255019707 4-
CENTENNIAL BK CONWAY ARK
1.300%
99.815
Maturity 05/20/2020
1.563%(w)
1.563% 05/09/2017
$245,000
$244,547
($453)
CD
1.22% Held
FDIC Cert A 11241
0520/2020
0.70
1.563% 100.000 / 1.300%
100.000
$140
(0,2%)
Death Put
88413QBQO
245 D255019707 4-
THIRD FED SVGS & LN ASSN OF
1.900%
100.167
Maturity 09/15/2020
1.735%(.)
1.735% 09/15/2017
$245,000
$245,409
$409
CD
1.22% Held
FDIC Cert #. 30012
091152020
1.00
1.735% 100.000 / 1.900%
100.000
$2,219
0.2%
Death Put I Restricted States: FL,OH,TX
14042RCA7
245 D255019707 4-
CAPITAL ONE, NATIONAL
1.400%
99.499
Maturity 09/21/2020
1.885%O
1.885% 05/09/2017
$245,000
$243,773
($1,227)
CD
1.22% Held
ASSOCIATION
0912112020
1.02
1.885% 100.000 / 1.400%
100.000
$1,579
(0.551)
FDIC Cert #. 4297
Death Put
947547JR7
245 D255019707 4-
WEBBANK
2.000%
100.003
Next Call 09/28/2019
1.951%()
1.951% 09/28/2017
$245,000
$245,007
$7
CD
1.22% Held
FDIC Cert #. 34404
091282020
0.06
Maturity 09/28/2020
1.997%
1.951 % 100.000 / 2.000%
100.000
$107
0.0%
Death Put I Restricted States: AL,GU,OH,TX
.
92937CGB8
245 D255019707 -/-
WEX BK MIDVALE UTAH
2.000%
100.288
Maturity 10/19/2020
1.739%()
1.739% 10/18/2017
$245,000
$245,706
$706
CD
1.22% Held
FDIC Cert #. 34697
1011912020
1.10
1.739% 100.000/2.000%
100.000
$1,879
0.3%
Death Put I Restricted States: OH,TX
31938QR89
245 D255019707 4-
FIRST BUSINESS BK MADISON WIS
1.400%
99.586
Maturity 11/13/2020
1.751%()
1.751% 05/09/2017
$245,000
$243,986
($1,014)
CD
1.22% Held
FDIC Cert #. 15229
11/1312020
1.17
1.751% 100.000 / 1.400%
100.000
$1,081
(0.4%)
Death Put
14042OS43
245 D255019707 -/-
CAPITAL ONE BK USA NATL ASSN
2.050%
100.388
Maturity 12/29/2020
1.749% ()
1.749% 05/09/2017
$244,993
$245,951
$957
CD
1.22% Held
FDIC Cert #. 33954
12/29/2020
1.29
1.749% 100.000 / 2.049%
99.997
$936
0.4%
Death Put
61747MJ36
245 D255019707 4-
MORGAN STANLEY BANK NA
2.500%
101.041
Maturity 02JO112021
1.749%()
1.749% 02JO112018
$245,000
$247,550
$2,550
CD
1.22% Held
FDIC Cert #. 32992
0210112021
1.38
1.749% 100.000 / 2.500%
100.000
$587
1.0%
Death Put
17312QH77
245 D255019707 -/-
CITIBANK NATIONAL ASSOCIATION
2.700%
101.447
Maturity 03/29/2021
1.757%()
1.757% 03/29/2018
$245,000
$248,545
$3,545
CD
1.22% Held
FDIC Cert #. 7213
0329/2021
1.51
1.757% 100.000 / 2.700%
100.000
$2,900
1.4%
Death Put I Restricted States: N/A
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure
represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•%, a Cap Gains Tax rate of 0. 00%, a State of N/A, and a State Tax rate of N/A.
Page 7 of 29
CEPENHEIMEk
Position Details (continued...)
CITY OF HUTCHINSON
report as of09/03/2019
FIXED
INCOME REPORT:...
Position
Details
CUSIP Curr
Face (000( Account# Mdy I S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held (Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yld
Adj Cost Px
Accr Int.
% Adj Cost
203507BA5
245 D255019707 4-
COMMUNITY BK PASADENA CALIF
1.550%
99.681
Maturity 06/15/2021
1.732%(w)
1.732% 05/09/2017
$245,000
$244,218
($782)
CD
1.22% Held
FDIC Cert #. 24315
06/152021
1.75
1.732% 100.000 / 1.550%
100.000
$218
(0.3%)
Death Put I Restricted States: CA
27113PBEO
245 D255019707 -/-
EAST BOSTON SVGS BK MA
1.500%
99.496
Maturity 06/23/2021
1.785%()
1.785% 05/09/2017
$245,000
$243,765
($1,235)
CD
1.22% Held
FDIC Cert #. 33510
0623i2021
1.76
1.785% 100.000 / 1.500%
100.000
$745
(0.5%)
Death Put
8727OLCJO
245 D255019707 -/-
TIAA FSB JACKSONVILLE FLA
2.050%
100.485
Maturity 07/12/2021
1.782%()
1.782% 07/12/2019
$245,000
$246,188
$1,188
CD
1.22% Held
FDIC Cert #. 34775
0711212021
1.81
1.782% 100.000 / 2.050%
100.000
$757
0.5%
Death Put I Restricted States: OH,TX
3134GTA60
500 D255019707 Aaa/AA+
FEDERAL HOME LOAN MORTGAGE
2.250%
100.035
Next Call 10/15/2019
1.936% ()
1.936% 07/15/2019
$500,000
$500,175
$175
Agy
2.49% Held
CORPORATION
071152021
0.11
Maturity 07/15/2021
2.230%
1.936% 100.000 / 2.250%
100.000
$1,531
0.0%
Callable
3134GBYJ5
500 D255019707 Aaa/AA+
FEDERAL HOME LN MTG CORP
2.000%
100.052
Next Call 10/26/2019
1.636% ()
1.636% 07/26/2017
$500,000
$500,260
$260
Agy
2.49% Held
071262021
0.14
Maturity 07/26/2021
1.971%
1.636% 100.000/2.000%
100.000
$1,056
0.1%
02007GEC3
245 D255019707 -/-
ALLY BK MIDVALE UTAH
2.950%
102.196
Maturity 08/02/2021
1.774%()
1.774% 08/02/2018
$245,000
$250,380
$5,380
CD
1.22% Held
FDIC Cert #. 57803
0810212021
1.85
1.774% 100.000 / 2.950%
100.000
$673
2.2%
Death Put
32022MBC1
245 D255019707 4-
FIRST FINANCIAL NORTHWES
2.950%
100.044
Next Call 10/16/2019
2.556% ()
2.556% 08/16/2018
$245,000
$245,108
$108
CD
1.22% Held
FDIC Cert #. 29058
081162021
0.11
Maturity 08/16/2021
2.927%
2.556% 100.000 / 2.950%
100.000
$396
0.0%
Death Put I Restricted States: OH,TX, WA
89214PCA5
245 D255019707 -/-
TOWNEBANK PORTSMOUTH VA
3.000%
102.442
Maturity 09/27/2021
1.788%()
1.788% 09/26/2018
$245,000
$250,983
$5,983
CD
1.22% Held
FDIC Cert #. 35095
09/27/2021
1.97
1.788% 100.000 / 3.000%
100.000
$3,282
2.4%
Death Put I Restricted States: NC,VA
3134GASK1
500 D255019707 Aaa/AA+
FEDERAL HOME LOAN MORTGAGE
2.000%
100.084
Next Call 10/28/2019
1.429% ()
1.429% 05/09/2017
$500,000
$500,420
$420
Agy
2.49% Held
CORPORATION
10282021
0.15
Maturity 10/28/2021
3.342%
1.429% 100.000 / 1.000%
100.000
$3,500
0.1%
Multi -Step Coupon 1.0 % until 10/28/2017, 1.5 %
until 10/28/2018, 2.0 % until 10/28/2019, 3.0 % until 10/28/2020, then 4.0 %
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure
represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•/,, a Cap Gains Tax rate of 0. 00%, a State of N/A, and a State Tax rate of N/A.
Page 8 of 29
CEPENHEIMEk
Position Details (continued...)
CITY OF HUTCHINSON
report as of09/03/2019
FIXED
INCOME REPORT:...
Position
Details
CUSIP Curr
Face (000) Account# Mdy I S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal GIL
Asset
% Port Held (Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yld
Adj Cost Px
Accr Int.
% Adj Cost
34415LAN1
245 D255019707 4-
FOCUS BK CHARLESTON MO
2.100%
100.643
Maturity 11/24/2021
1.802%(w)
1.802% 11/24/2017
$245,000
$246,575
$1,575
CD
1.22% Held
FDIC Cert #. 1426
1112412021
2.15
1.802% 100.000 / 2.100%
100.000
$1,466
0.6%
Death Put
606857Q78
245 D255019707 -/-
MIZRAHI TEFAHOT BANK, LTD
2.000%
100.022
Next Call 11/30/2019
1.906%(.)
1.906% 05/09/2017
$245,000
$245,054
$54
CD
1.22% Held
FDIC Cert #. 33661
1113012021
0.23
Maturity 11/30/2021
3.318%
1.906% 100.000 / 1.247%
100.000
$81
0.0%
Death Put I Foreign I Multi -Step Coupon 1.25%
until 11/30/2017,
1.75%until 11/30/2018,
2.0%until 11/30/2019, 3.0% until 11/30/2020, then 4.0% I Restricted States: OH,TX
ME
8562845Z3
247 D255019707 -/-
STATE BK INDIA NEWYORK N Y
2.350%
101259
Maturity01/26/2022
1.810%()
1.810% 05/09/2017
$246,979
$250,110
$3,131
CD
1.23% Held
FDIC Cert #: 33682
0112612022
2.31
1.810% 100.000 / 2.349%
99.991
$652
1.3%
Death Put I Foreign I Restricted States: MT,OH,TX
38148PGX9
247 D255019707 -/-
GOLDMAN SACHS BK USA NY
2.300%
101.179
Maturity 03/08/2022
1.817%()
1.817% 05/09/2017
$246,982
$249,912
$2,930
CD
1.23% Held
FDIC Cert #. 33124
03r0812022
2.40
1.817% 100.000 / 2.299%
99.993
$2,817
1.2%
Death Put
87164XPZ3
245 D255019707 -/-
SYNCHRONYBANK
2.400%
101.457
Maturity 04/07/2022
1.821%()
1.821% 05/09/2017
$245,000
$248,570
$3,570
CD
1.22% Held
FDIC Cert #. 27314
04/07/2022
2.48
1.821% 100.000 / 2.400%
100.000
$2,433
1.5%
Death Put I Restricted States: TX
574446GV6
500 D255019707 Aa1/-
MARYSVILLE MICH PUB SCHS DIST
2.317%
101.428
Maturity 05/01/2022
1.764%()
1.764% 05/09/2017
$494,230
$507,140
$12,910
Muni
2.49% Held (A21--)
05r01/2022
2.55
1.764% 98.846 / 2.565%
98.846
$3,990
2.6%
Federally Taxable
64971 WJ35
500 D255019707 Aal/AAA
NEW YORK N Y CITY TRANSITIONAL
1.650%
99.652
Maturity 05/01/2022
1.784% ()
1.784% 05/09/2017
$497,125
$498,260
$1,135
Muni
2.49% Held (Aall)
FIN AUTH REV
05r01/2022
2.57
1.784% 99.425 / 1.771%
99.425
$2,842
0.2%
Material Events I Federally Taxable I Make Whole Call
48125Y21_7
245 D255019707 -/-
JP MORGAN CHASE BANK NA
1.500%
99.976
Next Call 11/30/2019
1.596%
1.531% 05/09/2017
$245,000
$244,941
($59)
CD
1.22% Held
FDIC Cert #. 628
05r31/2022
0.73
Mid Call 05/31/2020
1.531% ()
1.531% 100.000 / 1.243%
100.000
$977
(0.0%)
Maturity 05/31/2022
2.669%
Death Put I Multi -Step Coupon 1.25% until 05/31/2018,
1.5%until 05/31/2020,
2.0% until 05/31/2021, 3.0% until
11/30/2021, then 5.5%
15721 UCT4
245 D255019707 -/-
CFBANK FAIRLAWN OHIO
3.250%
103.967
Maturity 07/19/2022
1.831%()
1.831% 12/19/2018
$245,000
$254,719
$9,719
CD
1.22% Held
FDIC Cert #. 28263
07/19/2022
2.74
1.831% 100.000 / 3.250%
100.000
$371
4.0%
Death Put I Restricted States: CA,PR,TN,TX
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead
of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure
represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•%, a Cap Gains Tax rate of 0. 00%, a State of N/A, and a State Tax rate of N/A.
Page 9 of 29
CEPENHEIMEk
Position Details (continued...)
CITY OF HUTCHINSON
report as of09/03/2019
FIXED
INCOME REPORT:...
Position
Details
CUSIP Curr
Face (000) Account# Mdy I S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held (Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yld
Adj Cost Px
Accr Int.
% Adj Cost
680061HN1
245 D255019707 4-
OLD NATL BK EVANSVILLE IND
2.100%
100.360
Next Call 07/26/2020
1.692% (w)
1.692% 07/26/2019
$245,000
$245,882
CD
1.22% Held
FDIC Cert #. 3832
0726/2022
0.88
Maturity 07/26/2022
1.972 %
1.692% 100.000 / 2.100%
100.000
$141
0.4%
Callable I Death Put I Restricted States: IN,KY
3134GBYN6
1,000 D255019707 Aaa/AA+
FEDERAL HOME LN MTG CORP
2.100%
100.080
Next Call 10/27/2019
1.552%(.)
1.552% 07/27/2017
$1,000,000
$1,000,800
$800
Agy
4.98% Held
07/27/2022
0.15
Maturity07/27/2022
2.342%
1.552% 100.000/2.100%
100.000
$2,158
o.t%
Multi -Step Coupon 2.1% until 07/27/2020, 2.25%
until 07/27/2021,
2.5% until 01/27/2022,
then 3.0%
02587DV47
245 D255019707 -/-
AMERICAN EXPRESS CENTURIAN BK
2.350%
101.020
Maturity 08/08/2022
1.989%()
1.989% 08/08/2017
$245,000
$247,499
$2,499
CD
1.22% Held
CTF DEP PROGRAM BOOK ENTRY
0810812022
2.81
1.989% 100.000 / 2.350%
100.000
$442
1.0%
FDIC Cert #. 27471
Death Put I Restricted States: OH, TX
3134GBB27
500 D255019707 Aaal-
FEDERAL HOME LOAN MORTGAGE
2.000%
100.085
Next Call 11/22/2019
1.605% ()
1.605% 08/22/2017
$500,000
$500,425
$425
Agy
2.49% Held
CORPORATION
08/22/2022
0.22
Maturity08/22/2022
2.384%
1.605% 100.000 / 2.000%
100.000
$333
0.1%
Multi -Step Coupon 2.0 % until 08/22/2020, 2.25%
until 02/22/2021,
2.5% until 08/22/2021, 2.75 % until 0212212022, then 3.0 %
01748DAY2
245 D255019707 -/-
ALLEGIANCE BK TEX HOUSTON
2.200%
101.034
Maturity 11/03/2022
1.863%()
1.863% 11/03/2017
$245,000
$247,533
$2,533
CD
1.22% Held
FDIC Cert #. 58629
11/03i2022
3.05
1.863% 100.000 / 2.200%
100.000
$30
1.0%
Death Put I Restricted States: TX
254672WU8
245 D255019707 -/-
DISCOVER BK
2.450%
101.806
Maturity 11/18/2022
1.866% (w)
1.866% 05/09/2017
$245,000
$249,425
$4,425
CD
1.22% Held
FDIC Cert #. 5649
1111812022
3.05
1.866% 100.000 / 2.450%
100.000
$1,809
1.8%
Death Put
94986TWE3
245 D255019707 -/-
WELLS FARGO BK N A SO
2.250%
100.120
Next Call 11/23/2019
1.683% (w)
1.683% 05/09/2017
$245,000
$245,294
$294
CD
1.22% Held
FDIC Cert #. 3511
1123i2022
0.22
Maturity 11/23/2022
3.726%
1.683% 100.000 / 1.650%
100.000
$1,586
0.1%
Death Put I Multi -Step Coupon 1.65% until 11/23/2018, 2.25% until
11/23/2020,
then 4.75% I Restricted States: N/A
58404DDMO
245 D255019707 -/-
MEDALLION BK UTAH
2.850%
103.224
Maturity 03/06/2023
1.898%()
1.898% 03/05/2019
$245,000
$252,899
$7,899
CD
1.22% Held
FDIC Cert #. 57449
03'0612023
3.34
1.898% 100.000 / 2.850%
100.000
$0
3.2%
Death Put I Restricted States: AL,OH,TX
149159MQ5
245 D255019707 -/-
CATHAY BK LOS ANGEL CALIF
3.150%
104.420
Maturity 06/08/2023
1.925%()
1.925% 06/08/2018
$245,000
$255,829
$10,829
CD
1.22% Held
FDIC Cert #. 18503
0610812023
3.52
1.925% 100.000 / 3.150%
100.000
$1,882
4.4%
Death Put I Restricted States: CA, NY
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face
value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure
represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.0056, a Cap Gains Tax rate of 0. 00%, a State of N/A, and a State Tax rate
of N/A.
Page 10 of 29
CEPENHEIMEk
Position Details (continued...)
CITY OF HUTCHINSON
report as of09/03/2019
FIXED
INCOME REPORT:...
Position
Details
CUSIP Curr
Face (000) Account# Mdy I S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal GIL
Asset
% Port Held (Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yld
Adj Cost Px
Accr I nt.
% Adj Cost
856425AR4
245 D255019707 4-
STATE BANK OF LISMORE LISMORE
3.100%
104.289
Maturity 06/27/2023
1.932%(w)
1.932% 06/27/2018
$245,000
$255,508
$10,508
CD
1.22% Held
MN
06/27/2023
3.60
1.932% 100.000 / 3.100%
100.000
$187
4.3%
FDIC Cert #. 8190
Death Put
45581 EAX9
245 D255019707 4-
INDUSTRIAL& COML BK CHI NA USA
3.300%
105.034
Maturity 06/30/2023
1.932%()
1.932% 08/30/2018
$245,000
$257,333
$12,333
CD
1.22% Held
FDIC Cert #. 24387
06/30/2023
3.59
1.932% 100.000 / 3.300%
100.000
$133
5.0%
Death Put I Restricted States: NON-USACCOUNTS
35471TFG2
245 D255019707 4-
FRANKLIN SYNERGY BANK FRANKLIN
2.200%
100.054
Next Call 11/07/2019
1.886% ()
1.886% 08/07/2019
$245,000
$245,132
$132
CD
1.22% Held
TN
0810712023
0.17
Maturity 08/07/2023
2.186%
1.886% 100.000 / 2.200%
100.000
$428
0.1%
FDIC Cert #. 58714
Callable I Death Put
59833LAF9
245 D255019707 4-
MIDWEST INDPT BK MO
3.150%
104.652
Maturity09/18/2023
1.951%()
1.951% 09/17/2018
$245,000
$256,397
$11,397
CD
1.22% Held
FDIC Cert #. 25849
0911812023
3.79
1.951% 100.000 / 3.150%
100.000
$402
4.7%
Death Put
61760ARSO
245 D255019707 -/-
MORGAN STANLEY PVT BK
3.550%
106.109
Maturity 11/08/2023
2.017%()
2.017% 11/08/2018
$245,000
$259,967
$14,967
CD
1.22% Held
PURCHASE
1110812023
3.85
2.017% 100.000 / 3.550%
100.000
$2,859
6.1%
FDIC Cert #. 34221
Death Put
15118RQF7
245 D255019707 4-
CELTIC BK SALT LAKE CITY UTAH
3.500%
100.128
Next Call 09/30/2019
1.628% ()
1.628% 11/30/2018
$245,000
$245,314
$314
CD
1.22% Held
FDIC Cert #. 57056
11/30/2023
0.07
Maturity 11/30/2023
3.467%
1.628% 100.000 / 3.500%
100.000
$141
0.1%
Death Put I Restricted States: AL,OH,TX
59013J5R6
245 D255019707 4-
MERRICK BK SOUTH JORDAN UTAH
3.600%
100.473
Next Call 12/07/2019
1.738% ()
1.738% 12/07/2018
$245,000
$246,159
$1,159
CD
1.22% Held
FDIC Cert #. 34519
12/07/2023
0.25
Maturity 12/07/2023
3.480%
1.738% 100.000 / 3.600%
100.000
$701
0.5%
Callable I Death Put I Restricted States: OH,TX
538036CZ5
245 D255019707 4-
LIVE OAK BANKING COMPANY
2.500%
102.255
Maturity 12/13/2023
1.950%()
1.950% 12/13/2017
$245,000
$250,525
$5,525
CD
1.22% Held
WILMINGTON NC
12/13/2023
4.05
1.950% 100.000 / 2.500%
100.000
$67
2.3%
FDIC Cert #. 58665
Death Put
06251AV80
245 D255019707 -/-
BANK HAPOALIM B M NEWYORK
3.200%
105.253
Maturity 01/23/2024
1.944%(w)
1.944% 01/23/2019
$245,000
$257,870
$12,870
CD
1.22% Held
FDIC Cert #. 33686
0112312024
4.08
1.944% 100.000 / 3.200%
100.000
$945
5.3%
Death Put I Foreign I Restricted States: MT,TX
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure
represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•/,, a Cap Gains Tax rate of 0. 00%, a State of N/A, and
a State Tax rate of N/A.
Page 11 of 29
CEPENHEIMEk
Position Details (continued...)
CITY OF HUTCHINSON
report as of09/03/2019
FIXED
INCOME REPORT:...
Position
Details
CUSIP Curr
Face (000) Account#
Mdy I S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yld
Adj Cost Px
Accr Int.
% Adj Cost
32117BCS5
245 D255019707
4-
FIRST NATIONAL BANK/DAMA
3.250%
100.653
Next Call 02/14/2020
1.772%O
1.772% 02/14/2019
$245,000
$246,600
$1,600
CD
1.22% Held
FDIC Cert #. 4256
0211412024
0.44
Maturity 02/14/2024
3.093%
1 772% 100.000 / 3.250%
100.000
$480
0.7%
Callable I Death Put
20033AP91
245 D255019707
4-
COMENITY CAP BK UTAH
3.100%
104.916
Maturity 02/15/2024
1.946%()
1.946% 02/15/2019
$245,000
$257,044
$12,044
CD
1.22% Held
FDIC Cert #. 57570
0211512024
4.15
1.946% 100.000 / 3.100%
100.000
$437
4.9%
Death Put I Restricted States: OH,TX
90348JJQ4
245 D255019707
4-
UBS BK USA SALT LAKE CITY UT
2.900%
104.187
Maturity 04/03/2024
1.944% ()
1.944% 04/03/2019
$245,000
$255,258
$10,258
CD
1.22% Held
FDIC Cert #. 57565
0410312024
4.29
1.944% 100.000 / 2.900%
100.000
$39
4.2%
Death Put
828373FL9
245 D255019707
4-
SILVERGATE BK LA JOLLA CALIF
2.950%
100.113
Next Call 10/08/2019
1.698% ()
1.698% 04/08/2019
$245,000
$245,277
$277
CD
1.22% Held
FDIC Cert #. 27330
0410812024
0.09
Maturity 04/08/2024
2.924%
1.698% 100.000 / 2.950%
100.000
$554
0.1 %
Callable I Death Put
81258PJM6
245 D255019707
-/-
SEATTLE BK WASH
2.700%
100.186
Next Call 11/30/2019
1.893% ()
1.893% 05/30/2019
$245,000
$245,456
$456
CD
1.22% Held
FDIC Cert #. 35139
05/30/2024
0.23
Maturity 05/30/2024
2.657%
1.893% 100.000/2.700%
100.000
$1,776
0.2%
Callable I Death Put I Restricted States: OH,TX
225862EC1
245 D255019707
4-
CRESCOM BK MYRTLE BEACH S C
2.650%
100.076
Next Call 10/06/2019
1.754% ()
1.754% 06/06/2019
$245,000
$245,186
$186
CD
1.22% Held
FDIC Cert #. 57135
0610612024
0.09
Maturity 06/06/2024
2.633%
1.754% 100.000 / 2.650%
100.000
$534
0.1 %
Callable I Death Put
4804OPESO
245 D255019707
-/-
JONESBORO STATE BANK
2.700%
100.226
Next Call 12/07/2019
1.810% (w)
1.810% 06/07/2019
$245,000
$245,554
$554
CD
1.22% Held
FDIC Cert #. 9325
0610712024
0.25
Maturity 06/07/2024
2.649%
1.810% 100.000 / 2.700%
100.000
$526
0.2%
Callable I Death Put
20056UAV6
500 D255019707
-/AA
COMMERCE CALIF CMNTY DEV
3.000%
104.292
Maturity 08/01/2024
2.075%()
2.075% 05/09/2017
$518,495
$521,460
$2,965
Muni
2.49% Held
(IA)
COMMN SUCCESSOR AGY TAX
0810112024
4.55
2.075% 105.319 / 2.200%
103.699
$1,417
0.6%
ALLOCATION
Federally Taxable I OID I AGMC Insured
20772,13,19
570 D255019707
Al/A
CONNECTICUT ST
2.400%
101.421
Maturity08/15/2024
2.096%()
2.096% 07/11/2019
$568,906
$578,100
$9,194
Muni
2.84% Held
(A 1A)
0ali5�2024
4.64
2.096% 99.808 / 2.440%
99.808
$760
1.6%
Material Events I Federally Taxable
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.0056, a Cap Gains Tax rate of 0. 00%, a State of AMA, and a State Tax rate of N/A.
Page 12 of 29
CEPENHEIMEk
Position Details (continued...)
CITY OF HUTCHINSON
report as of09/03/2019
FIXED
INCOME REPORT:...
Position Details
CUSIP Curr Face (000) Account# Mdy I S&P
Coupon Mkt Px
ATY
Acq Date
Tot Adj Cost
Mkt Value
Unreal GIL
Asset % Port Held (Underlying)
Issue Description
Maturity Duration
Px To Date
Yield
TEY
Acq Px / Yld
Adj Cost Px
Accr Int.
% Adj Cost
81423LCQ3 245 D255019707 4-
SECURITY FED BK AIKEN S C
2.000% 100.022
Next Call 11/23/2019
1.898% (w)
1.898%
OS/23/2019
$245,000
$245,054
$54
CD 1.22% Held
FDIC Cert #. 31100
0823i2024 0.22
Maturity 08/23/2024
1.995 %
1.898%
100.000 / 2.000%
100.000
$175
0.0%
Callable I Death Put
64971QJ38 500 D255019707 Aal/AAA
NEW YORK N Y CITY TRANSITIONAL
2.600% 102.509
Next Call 11/01/2022
1.778% ()
1.778%
05/09/2017
$486,750
$512,545
$25,795
Muni 2.49% Held (Aav-)
FIN AUTH REV
1110112024 3.00
Maturity 11/01/2024
2.084%
1 778%
97.350 / 2.998%
97.350
$4,478
5.3%
Material Events I Federally Taxable I Callable
40434ASB6 240 D255019707 -/-
HSBC BANK USA, NATIONAL
2.250% 100.053
Next Call 03/11/2020
2.145% ()
2.145%
05/09/2017
$240,000
$240,127
$127
CD 1.19% Held
ASSOCIATION
03111/2025 0.50
Maturity03/11/2025
4.033%
2.145%
100.000 / 2.249%
100.000
$2,633
0.1%
FDIC Cert #. 578gO
Callable I Death Put I Multi -Step Coupon 2.25%
until 03111/2020, then 4.25 %
33742CAN7 245 D255019707 -/-
FI RST U NITED BANK AND TRUST
2.250% 100230
Next Call 02/28/2020
1.771%()
1.771%
08/30/2019
$245,000
$245,564
$564
CD 1.22% Held
FDIC Cert #. 4239
0829/2025 0.48
Maturity 08/29/2025
2.209%
1 771 %
100.000 / 2.250%
100.000
$91
0.2%
Callable I Death Put I Restricted States: OK,TX
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.0056, a Cap Gains Tax rate of 0. 00%, a State of N/A, and a State Tax rate of N/A.
Page 13 of 29
r'.PPENHEIMEkCoupon Cash Flow CITY OF HUTCHINSON
report as of0910312019 FIXED INCOME REPORT:...
Sep'19
Oct'19
Nov'19
Dec'l9
Jan'20
Feb'20
Mar20
Apr20
May'20
Jun'20
Jul'20
Aug'20
Sep'20
Total %Tot
Agency
-
$5,000
121,125
$5,000
$7,500
121,125
$5,000
$64,750 14.1%
Agency Pass-Thru
I
=
_
=
=
_
=I
- -
Asset -Backed
CD
$32,367
$18,036
$39,163
$26,251
$19,520
$24,426
$30,941
$18,426
$33,959
$20,710
$18,521
$23,877
$520I
$306,718 67.0%
CMO
I
Corporate
-
-
-
-
-
-
Muni :Fed Tax
$7,095
$21,642
$14,340
$7,095
$21,642
$14,340
$86,155 18.8%
Muni: Tax -Exempt
-
-
-
-
-
-
- -
Muni: Subj AMT
Pfd: Fed Tax
Pfd: Tax -Exempt
Pfd: Cap Gains
Treasury
Total
$32,367
$30,131
$60,806
$26,251
$40,645
$43,766
$30,941
$33,021
$55,601
$20,710
$39,646
$43,217
$520
$457,624100.0%
Fed Tax -Exempt
-
-
-
-
-
-
-
-
-
-
-
-
- -
Fed Taxable
$32,367
$30,131
$60,806
$26,251
$40,645
$43,766
$30,941
$33,021
$55,601
$20,710
$39,646
$43,217
$520
$457,624100.0%
Subj to Cap Gains
-
-
-
-
-
-
-
-
-
-
-
-
-
- -
Subj to AMT
0 Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Suhj to AMT
$54,000
$45,000
$36,000
$27,000
$18,000
$9,000
$0
Sep'l9 Oct'19 Nov'l9 Dec'l9 Jan'20 Feb'20 Mar'20 ApF20 May'20 Jun'20 Jul'20 Aug'20 Sep'20
Includes all positions with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 0910312019 to 0910212020. Totals are the sum of rounded displayed values.
The cash flows displayed are only estimates. Your actual interest and principal payments may be higher or lower than these estimates.
Page 14 of 29
OWENHEIMEk Maturity & Duration - All CITY OF HUTCHINSON
report asof09/03/2019 FIXED INCOME REPORT:...
40%
20 %
,,monsoon
.y1 Cy' cl°' "�O ,�1 ,�'L "�"� "b "y "C "1 "0 3oi by b1 by b3 bb b5 bC R1 b0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 b)X J
Q
50% -
40%
20 %
o I I I
0/
Displays represent % of market principal for all positions with a recognized CUSIP, quantity, current market price and available analytical
calculations. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Duration figure
represents modified duration to worst.
Year
Curr Face
%
Mkt Value
%
Range
Curr Face
%
Mkt Value
%
2019
$1,217,000
6.06%
$1,216,818
5.99°/
00-01
$10,172,000
50.62%
$10,180,869
50.13%
2020
$3,265,000
16.25%
$3,265,095
16.08%
01-02
$2,940,000
14.63%
$2,956,454
14.56%
2021
$3,950,000
19.66%
$3,969,223
19.55%
02-03
$2,974,000
14.80%
$3,015,330
14.85%
2022
$4,954,000
24.65%
$4,990,510
24.57%
03-04
$1,960,000
9.75%
$2,034,892
10.02%
2023
$2,450,000
12.19%
$2,525,063
12.43%
04-05
$2,050,000
10.20%
$2,120,257
10.44%
2024
$3,775,000
18.78%
$3,855,403
18.98%
05-06
2025
$485,000
2.41%
$485,691
2.39°/
06-07
2026
07-08
2027
08-09
2028
09-10
2029
10-11
2030
11-12
2031
12-13
2032
I
13-14
2033
14-15
2034
15-16
2035
16-17
2036
17-18
2037
18-19
2038
19-20
2039
20-21
2040
21-22
2041
22-23
2042
23-24
2043
24-25
2044
25-26
2045
26-27
2046
27-28
2047
28-29
2048
29-30
2049+
30+
Perpetual
Page 15 of 29
(7)PPENHEIMEMaturity & Call -Adjusted Maturity - All CITY OF HUTCHINSON
report as of0910312019 FIXED INCOME REPORT:...
40 i
20
a
0% ' •
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 bOXti
Q
40
20
a I I I
ai
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 kOXz
Q
Displays represent % of market principal for all positions with a recognized CUSIP, quantity, current market price, and
available analytical calculations. Call Adjusted Maturity displays the next call date for callable bonds and the maturity
date for nor" callable bonds. Average life used for principal paydowns, and perpetual securities are assigned a 40 year
maturity
Year
Curr Face
k
Mkt Value
k
Year
Curr Face
k
Mkt Value
k
2019
$1,217,000
6.06%
$1,216,818
5.911
2019
$7,402,000
36.83%
$7,407,433
36.48%
2020
$3,265,000
16.25%
$3,265,095
16.08%
2020
$3,995,000
19.88%
$3,998,260
19.69%
2021
$3,950,000
19.66%
$3,969,223
19.55%
2021
$1,960,000
9.75%
$1,978,206
9.74%
2022
$4,954,000
24.65%
$4,990,510
24.57%
2022
$3,219,000
16.02%
$3,265,713
16.08%
2023
$2,450,000
12.19%
$2,525,063
12.43%
2023
$1,715,000
8.53%
$1,788,458
8.81%
2024
$3,775,000
18.78%
$3,855,403
18.98%
2024
$1,805,000
8.98%
$1,869,732
9.21%
2025
$485,000
2.41%
$485,691
2.39%
2025
2026
2026
2027
2027
2028
2028
2029
2029
2030
2030
2031
2031
2032
2032
2033
2033
2034
2034
2035
2035
2036
2036
2037
2037
2038
2038
2039
2039
2040
2040
2041
2041
2042
2042
2043
2043
2044
2044
2045
2045
2046
2046
2047
2047
2048
2048
2049+
2049+
Perpetual
I
Perpetual
Page 19 of 29
�0 �\
HRA
NUTC:t INSOW HOUSIM; AN$
RIDEVELOPMENT AUTHOP.i7Y
Regular Board Meeting Tuesday, August 20, 2019, 7:00 AM
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Gary Forcier, Steve Jensen and Nikki Willemssen. Staff Present: Jean
Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JULY 16,
2019
Nikki Willemssen moved to approve the Minutes of the regular board meeting as written.
Steve Jensen seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Nikki Willemssen moved to approve City Center General Fund payments of $27,277.43
for checks 9050 to 9056. Steve Jensen seconded and the motion carried unanimous.
b. Steve Jensen moved to approve City Center July 31, 2019 financial statements. Nikki
Willemssen seconded and the motion carried unanimously.
c. Nikki Willemssen moved to approve the Park Towers Operating Account payments of
$58,341.76 for checks 14707 to 14740. Steve Jensen seconded and the motion carried
unanimous.
d. Nikki Willemssen moved to approve the June 30, 2019 Park Towers financial statements.
Steve Jensen seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report: Full; FYI Demographic Statistic Report; and Jean Ward reviewed
with the Board the Move -in Summary Report.
b. Jean Ward reviewed the Park Towers' August Newsletter with the Board.
c. Nikki Willemssen moved to approve to Award the Contract to Solid Rock Construction
for $84,372.00 to apply Seal Coat to Park Towers Stucco. Steve Jensen seconded and the
motion carried unanimous.
d. Jean Ward reviewed the 2020 Park Towers Draft Budget with the Board.
e. Jean Ward reviewed the Capital Needs Assessment Draft Narrative with the Board.
5. 7:30 A.M. RAD INFORMATIONAL TELEPHONE CONFERENCE CALL WITH
NICOLE WICKLIFFE, RECAP ADVISORS REVIEWING RAD FINANCIAL REPORTS
Nicole Wickliffe reviewed with the HRA Board the RAD Financial Reports.
6. UPDATE REGARDING NEW CONSTRUCTION 1 ST TIME HOMEBUYER INITIATIVE
Jean Ward updated the Board on the progress of the initiative.
7. CONSIDERATION OF HUTCHINSON HRA CELLPHONE POLICY
Steve Jensen moved to approve the Hutchinson HRA Cellphone Policy. Gary Forcier
seconded and the motion carried unanimous.
August 20, 2019 Minutes Page 1 of 2
8. CONSIDERATION OF REVISED HRA BYLAWS
Gary Forcier moved to approve the Hutchinson HRA Bylaws. Steve Jensen seconded and the
motion carried unanimous.
9. CONSIDERATION OF REVISED HRA VISION STATEMENT AND MISSION
STATEMENT
Gary Forcier moved to approve the revised Hutchinson HRA Vision Statement and Mission
Statement. Steve Jensen seconded and the motion carried unanimous.
10. UPDATE SCDP REHAB SOUTHDALE APARTMENTS
Judy Flemming updated the Board on the project timeline.
11. CONSIDERATION OF APPROVAL CITY GRANT APPLICATION(S)
a. Gary Forcier moved to approve the 1037 Sherwood Street SE Streamline Grant. Steve
Jensen seconded and the motion carried unanimous.
12. CONSIDERATION OF OUT OF STATE TRAVEL FOR EXECUTIVE DIRECTOR TO
ATTEND NATIONAL NAHRO CONFERENCE IN SAN ANTONIO TEXAS OCTOBER
9Tx TO 12TH.
Gary Forcier moved to approve the out of state travel for Executive Director to attend
National NAHRO conference in San Antonio Texas October 9 h to the 12t'. Steve Jensen
seconded and the motion carried unanimously.
13. FINANCE AND COMMERCE ARTICLE REGARDING AFFORDABLE HOUSING
FYI
14. ADJOURNMENT
There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting
adjourned.
Recorded by Jean Ward, HRA Executive Director
T
Gary Forc' r, Secretary/Treasurer
August 20, 2019 Minutes Page 2 of 2
Hutchinson Properties Orded To Be Cleared By City I
Enforcement
Number Address Parcel Category Date Filed Sta
EEN19-0222 456 Prospect St NE 31-117-29-10-0470
EEN19-0223 246 College Ave NE 31-117-29-07-1100
EEN19-0224 1220 SUNSET ST SW 12-116-30-02-0450
Total Records: 3
Enforcement.Category = Tall Grass/Noxious Weeds AND
Enforcement.CodeOfficer = John Paulson AND
Enforcement.DateFiled Between 8/19/2019 12:00:00 AM AND
9/16/2019 11:59:59 PM
Population: All Records
Status Descriptions
Abated by City = Ordered by City to be cleared using Contractor
Closed = Removed by Owner
Tall Grass/Noxious Weed
08/29/2019
Ab
Tall Grass/Noxious Weed
08/29/2019
Ab
Tall Grass/Noxious Weed
09/10/2019
Re
