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cp09-10-19Hutchinson City Center 1 1 1 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, September 10, 2019 4:00 p.m. Council Chambers -- Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, September 10, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: BUDGET WORKSHOP — 2020 PRELIMINARY LEVY AND BUDGET Matthew Jau ,City Administr r L DATED: September 5, 2019 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 10, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — River of Hope Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY �a) Proclamation — Direct Support Professional Day b) Resolution No. 15079 — Accepting Donation of Property from Jon and Keith Kamrath PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop of August 27, 2019 (b) Regular Meeting of August 27, 2019 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15090 - Resolution Establishing Location for Traffic Control Devices ("NO PARKING" Signs to be Removed from the North Side of Denver Avenue SE Between Bradford Street SE and Sherwood Street SE) (b) Consideration for Approval of Wastewater Treatment Facility Ditch Aeration Project Construction (c) Consideration for Approval of 2019 Recycle Aggregate Crushing Services (d) Claims, Appropriations and Contract Payments CITY COUNCIL AGENDA September 10, 2019 PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion oj the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. REVIEW OF POTENTIAL CIVIL AIR PATROL SITE AT CITY OF HUTCHINSON AIRPORT UNFINISHED BUSINESS 9. APPROVE/DENY ORDINANCE NO. 19-806 - ORDINANCE REVISING CHAPTER I I I — PEDDLERS AND SOLICITORS 10. APPROVE/DENY ORDINANCE NO. 19-807 — ORDINANCE REVISING CHAPTER 123 — FOOD VENDORS NEW BUSINESS 11. APPROVE/DENY AUTHORIZING RESOLUTION NO. 15091 FOR THE SALE OF $5,860,000 GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS, SERIES 2019A 12. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT/PUBLIC MEETING FOR NOVEMBER 4, 2019 13. APPROVE/DENY RE -SETTING DECEMBER 24, 2019, CITY COUNCIL MEETING GOVERNANCE (T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Financial Report and Investment Report for July 2019 b) EDA Board Minutes from July 31, 2019 MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 r4 PROCLAMATION DIRECT SUPPORT PROFESSIONAL DAY I, Gary T. Forcier, Mayor, proclaim September 11, 2019, as "Direct Support Professional Day" Gary T. Forcier, Mayor Hutchinson, MN HUTCHINSON CITY COUNCIL ci vof 0' a_ � Request for Board Action 79 M-W Agenda Item: Approval of Resolution 15079 - Accepting a Donation of Property Department: Administration/Parks LICENSE SECTION Meeting Date: 9/10/2019 Application Complete N/A Contact: Matt Jaunich/Doff Moon Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 Recognition of Gifts/Donations Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Jon & Keith Kamrath are looking to donate a World War II Army Soldier Statute to the City to be placed in the McLeod County Veterans Memorial Park. The donation request was reviewed by both the Public Arts Commission and the McLeod County Veterans Park Board and they are both recommending that the City accept it as a gift to be placed in Veterans Memorial Park. In accepting the donation of the statute, the Council is also being asked to approve of the language for the plaque and the location of statute within the Veterans Memorial Park. Both the language and the location of the statute have been approved by the Veterans Park Board. There are some additional conditions that have been attached and included in the resolution that have been reviewed and approved by staff. Jon and Keith along with some Veterans are expected to be in attendance. BOARD ACTION REQUESTED: Approve/Deny Resolution 15079 Accepting a Donation of Property from Jon & Keith Kamrath Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 15079 RESOLUTION ACCEPTING DONATION OF PERSONAL PROPERTY WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following individuals have offered to contribute real property set forth below to the City of Hutchinson: Name of Donor Item Jon and Keith & Lisa Kamrath World War II Army Soldier Statute WHEREAS, the donation of the statute shall be placed at McLeod County Veterans Memorial Park at the location identified in the attached map and will become property of the City upon installation; and WHEREAS, the statute will also have a plaque with it that will be furnished by the City and the language to be placed on that plaque is also attached to this resolution; and WHEREAS, the statute is being donated with the following conditions agreed upon by the City: • The City will provide any site preparation/landscaping/walkways/installation at the City's expense. • The City assumes all future maintenance and liability of the statute upon installation. • If repairs or maintenance are required in the future to the statute, the City agrees to consult with Jonathan Kamrath prior to making any changes. • If at any time in the future the City discontinues the public display of the statute, the statute may be donated back to the Kamrath Family at their request. WHEREAS, The City Council hereby finds that it is appropriate to accept the donation offered with the conditions of the donation and assign its use to the park noted above; and WHEREAS, the City Council would like to especially thank Jon and Keith & Lisa Kamrath for this gift. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 10t1i day of September 2019. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator Matt Jaunich From: Keith Kamrath rkeithkamrath@gmail.com> Sent: Thursday, September 5, 2019 2:48 PM To: Matt Jaunich Cc: Jon Kamrath Subject: Statue EXTERNAL EMAIL ALERT: This message originated from outside the City of Hutchinson email system, Unless you recognize the sender and know the content, Do NOT click links or open attachments. Hi Matt, Here are the points we discussed to include as part of the statue donation. We have been in discussion with City officials who have agreed: The City of Hutchinson will become the owner upon installation. The City of Hutchinson will provide any site preparation/landscaping/walkways/installation at City expense. The City of Hutchinson will provide a plaque as part of the site preparation that shall contain the agreed upon verbiage. The City of Hutchinson assumes all maintenance and liability. If repairs or maintenance are required in the future, the City of Hutchinson agrees to consult Jonathan K, Kamrath prior to making any changes. If at any time in the future the City of Hutchinson discontinues the public display of this statue, we request that the statue be donated back to the Kamrath Family. Best, Keith 1 I I 0 0 A, •14 dim,, ,- -1:5m 11 r if r� C\ This statue is a tribute to all United States military veterans - past, present, and future. Created by Hutchinson artist Jonathan K. Kamrath, the statue was inspired by the patriotic spirit of his grandfather. Donated to the veterans of McLeod County by Keith and Lisa Kamrath to commemorate the 75th Anniversary of the end of World War II. (Date of Installation or Dedication) Assignment of Copyright and Licensing Agreement Recitals The agreement is between Keith R. Kamrath (the "Donor") and the City of Hutchinson (the "City") and pertains to the bronze statue that is donated to the City of Hutchinson and placed in McLeod County Veteran's Memorial Park (Veteran's Park) in Hutchinson, MN. The Donor commissioned Jonathan K. Kamrath (the "Artist") to produce the bronze statue. The City received this statue as a gift from the Donor at no cost to the City other than the agreed -upon site preparations to install the statue in Veteran's Park. Upon receiving the statue/installation, the City is the owner of this one copy of the statue. Agreement The Donor retains all rights to create and sell additional copies, of any size, of the statue. The City shall receive no remuneration from the sale of any copies of the statue by the Donor or Artist. The City has the right to use the image of the statue in advertising, promotional materials, and other means as it desires_ City of Hutchinson Donor By: Gary T. Forcier, Mayor By: Keith R. Kamrath By: Matt Jaunich, City Administrator Date Date HUTCHINSON CITY COUNCIL REVIEW OF 2020 PRELIMINARY CAPITAL IMPROVEMENT PLAN MINUTES TUESDAY, AUGUST 27, 2019, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Steve Cook, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and other city directors. REVIEW OF 2020 PRELIMINARY CAPITAL IMPROVEMENT PLAN 2. 2020 Preliminary Capital Improvement Plan Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the purpose of a capital improvement plan and the planning that goes into it. A CIP is a document that realistically projects city needs, outlines means by which those needs can be met and provides prioritization of those needs. The planning process provides city staff and Council with a framework to make decisions regarding current and future city needs considering the city's financial capability. The CIP commits the City to a long term capital plan that ensures that expenditures can be made to add or replace capital items when needed, without significant fluctuations in the property tax levy. Capital planning enables the City to maintain a stable property tax rate, prevent peaks and valleys in its debt retirement program and establish and thereafter improve its credit rating. The CIP establishes a comprehensive development program that is used to maximize outside revenue sources and effectively plan for the growth and maintenance of the city's infrastructure. The plan should be used as a goal, priority and vision - setting tool. Mr. Jaunich also reviewed how the CIP Plan is built which includes individual City Council goals and collective Council goals; citizens/business/user feedback to elected officials (needs, wants, desires of the community); City staff long-term maintenance and replacement schedules; and state/federal mandates. Mr. Jaunich began an overview of the five year capital plan document. The proposed plan is estimated at $53.94 million. The Plan is approximately $2 million larger than last year's five- year plan. The plan has an average CIP cost of $10.8 million. 2020's $18.4 million CIP cost currently accounts for approximately 20-25% of all budgeted expenses. For comparison purposes, this year's (2019) general fund budget is $13.12 million. This plan includes costs for a new police station in 2020. Mr. Jaunich reviewed that the plan is divided into infrastructure at $20.64 million; Park & Rec at $3.8 million; Enterprise Funds at $15.58 million; Public Works at $3.23 million; Public Safety at $9.99 million and General Government at $705,100. The make-up of the CIP includes: New Debt: $17.90 million (amount of money that we need to borrow to pay for capital projects); Aid/Grants (state aid, federal/state grants, bridge funds, donations): $3.37 million; Enterprise Funds (Creekside, Liquor Store, Refuse, Water, Sewer, Wastewater, Stormwater): $17.21 million; Taxes (money from our tax levy that gets designated towards capital projects): $10.90 million; Special Assessments (direct costs that will be assigned to property owners adjacent to projects): $4.47 million; Special Funds/Reserves (rural fire department, cooperative agreements): $90,680. CIP funding sources for general fund projects include the General Fund from the Facility Improvements (Capital Improvements Fund and $700,000 of LGA is dedicated annually); Fleet & Equipment (Equipment Replacement Fund, General Fund — annual transfer of $275,000, current funding is not adequate for "small" and "heavy" fleet needs, additional funding source of about $327,000/year is needed); and Other Capital Needs (department budgets — tax levy, grants or donations, and other city funding). Enterprise fund projects are covered by cash flow from operations driven by user revenue and cash reserves. Infrastructure improvements debt are covered by GO special assessment improvements bonds, special assessment, municipal state aid for streets, grants, enterprise fund contributions and other city funding from Capital Projects and Community Improvement. Capital project costs and funding is reviewed by the Resource Allocation Committee. The Capital Projects Fund funding sources come from LGA, bonding dollars and grants. The use of these funds are for general fund capital improvements included in the Facility Plan, miscellaneous infrastructure maintenance such as trails, sidewalks, parking lots, street lights, sealcoating, etc., and other projects approved by the City Council. The 2018 year- end unreserved cash balance is $594,803 from this fund. The Community Improvement Fund funding sources come from retired debt service funds and donations. The use of these funds are for City Council approved projects and Public Arts Commission & other public arts projects. The 2018 year-end unreserved cash balance is $3,034,633 from this fund. The Public Sites Fund funding sources come from park dedication fees, donations, grants and rent on agricultural land. The use of these funds are for parkland improvements, tree development, arts, and City Council approved projects. The 2018 year-end unreserved cash balance is $128,053 from this fund. Mr. Jaunich noted where the proposed 2020 CIP monies are going to. They include $4.50 million for infrastructure (TH 15/Main Street, Linden Avenue SW/Sunset Street SW/Harrington Street SW/Neal Avenue SW/Merrill Street SW/Clinton Avenue SW, LED light retrofits, other miscellaneous streets); $1.16 million for Park & Rec (vehicles, rec Center roof, zamboni); $2.75 million for Enterprise Funds (Creekside facility/equipment, water/sewer/wastewater/storm water improvements and equipment); $743,900 for Public Works (airport runway, cemetery, street vehicles/equipment); $9.20 million for Public Safety (new police station, police vehicles, radio replacements); $50,000 for General Government (general facility upgrades). Mr. Jaunich then reviewed where the proposed 2020 CIP monies are coming from. They include $9.74 million from New Debt (amount of money that we are planning to borrow to pay for capital projects next year); $398,620 from Aid/Grants; $3.30 million from Enterprise Funds; $4.35 million from Taxes (money from our tax levy that is helping to pay for capital projects next year); and $611,759 from Special Assessments (direct costs that will be assigned to property owners adjacent to projects). Mr. Jaunich reviewed the five components of the Plan which include the fleet committee, facilities committee, Creekside, Resource Allocation Committee and General. Mr. Jaunich provided an overview and brief history of the fleet committee. Since that committee was formed nine years ago, more than 30 pieces of equipment were eliminated in the process. Mr. Jaunich spoke about light duty fleet and heavy duty fleet. There are currently 100 pieces of light duty equipment which are made up of cars, pickups, skid loaders, etc. Currently $275,000 of CIP funds are allocated annually for light duty fleet, funded by the general fund. The unreserved cash balance at the end of 2018 acquisitions is $617,000. Seven vehicles have been approved for replacement in 2019. The City currently has 22 pieces of heavy duty equipment which are made up of fire apparatuses, snow equipment, frontend loaders, etc. The light duty and heavy duty fleet program is currently not sustainable with the plan and has an annual shortage of roughly $327,000. Discussion was held regarding the proposed 2020 tax levy being allocated to the general fund and not the CIP. Mr. Jaunich provided information on additional fleet analysis completed which included looking at bonding/borrowing for future heavy duty fleet, completing an audit report, looking at policy changes, and less focus on expected life and more focus on Vehicle Condition Index. Mr. Jaunich then provided an update on the facility committee noting that the Facility Planning Concept/Funding Model has been working well and the Facility Manager concept has been working well. Mr. Jaunich noted that construction costs are increasing In 2016 and 2017 the aquatic center took up most of the City's resources and pushed others back on the priority list. In 2018 a schematic design of the new policy facility was completed. There is also a Small Project Building Repair Fund whereby staff has set aside up to $50,000 per year to address smaller facility items such as lighting upgrades, small roof projects, tuck pointing/joint repair, etc. 2019 projects include roof replacement at recreation center, City Center ADA sidewalk improvements and access controls, library roof restoration and restroom remodel, tennis court improvements, LED retrofits at various buildings and other miscellaneous small building repair projects. Council Member Cook expressed some concerns with a roof replacement at the recreation center this year and wait and see until long-term plans are finalized for the facility. He asked if perhaps there was a five-year plan that could be applied to it instead of a full replacement. Dolf Moon, PRCE Director, responded on the dire need of condition of the roof and the need for replacement at this time. Mr. Jaunich then reviewed a draft project list for 2020- 2024. Mr. Jaunich also reviewed the 5 Year CIP for both the compost and refuse funds which is just over $4.3 million. No major changes are planned in the compost fund from last year's 5-Year CIP. Three walking floor trailers are planned along with a screener replacement in 2020 and a wheel loader in 2023. The Refuse Fund saw a significant increase from the previous year's 5- Year CIP with it being about $1.4 million higher than the previous plan. The previous plan had the replacement of composting vessels at $200,000 per year and staff now believes those costs to be closer to $400,000 per year. The new plan also includes facility upgrades that previously weren't included. The Refuse Fund's CIP is planning for operations to remain status quo with upgrading the very antiquated software for composting vessel controls which is backlogged from 2016, improve the tipping building's HVAC system and other general upgrades and replace composting vessels starting in 2020 (five per year, 20 total). Past discussions have touched on potential changes with regard to the source -separated organic material curbside collection program, processing operations and product end use and this will continue to be addressed. An office addition/expansion and other improvements have now been included with the plan. Another item to consider is that the garbage contract is up in October 2020. Public Works projects included in the 2020 plan are: Hwy 15/Main Street dominating most of 2020; Pavement Management Program which includes Clinton Avenue SW (Harrington to Merrill), Merrill Street SW/Sunset Street/Harrington Street SW (South Grade Road to Linden), Neal Avenue (Keith to Sunset), Linden Avenue (Dale to Harrington); Pavement Sealing/Seal Coating; Wastewater Treatment Facility & Collection System; Water Treatment Facility & Collection System; Storm Water System Repairs; Lakes/River Basin Improvements; Street Lighting LED Retrofit; Airport Runway Seal Coat; and Vehicle/Equipment Replacements. Mr. Jaunich then reviewed the street improvement projects scheduled 2021-2024. Mr. Jaunich also reviewed project funding limitations/concerns which include a $1.9 million bonding target limitations, dedicated street sealcoating funding at $125,000/year, infrastructure maintenance needs at $250,000/year, construction cost increases, utility funds capacity, municipal state aid & federal aid utilization and environmental and infrastructure grant possibilities. Mr. Jaunich also noted that long-term funding needs have to be identified for heavy and light fleet as well as playground system replacement. A funding plan for a new police station needs to be finalized (currently the five-year plan assumes a cost of $10 million with $3 million currently set aside to help with upfront costs and borrowing $7 million). Funding of infrastructure improvements need to be reviewed. The Compost fund needs to be reviewed as the facility is getting older and improvements are needed with more coming. An analysis on cash use versus financing will continue to be looked at. Proper planning/forecasting on storm water, wastewater and water projects will be needed when evaluating the use of cash reserves to meet project needs. Funding of water/wastewater/storm sewer needs to be addressed and the impact on the rate study. Mr. Jaunich explained that the LGA allocation is 46% to the general fund and 54% to the CIP. Council Member Cook asked about the Montana Street[Hwy 7 crossing that was not included in the plan. Kent Exner clarified that the project is actually in this year's plan but will be bid out in 2020, therefore the plan needs to be updated with that information. Council Member Cook also asked about City Center security upgrades. Mr. Jaunich explained that that project was pushed back in correlation to the new police facility. Council Member Cook also asked about campground upgrades. With the investment in the sewer system, he felt that further improvements should be included in the plan. Council Member Cook also asked about skin coating and if that process could be applicable to parking lots. Kent Exner spoke about the proper conditions this could be applied to. Council Member Czmowski noted that he would like the Council to consider adding a splash pad into the plan. Morgan Baum, 950 2nd Avenue SW, asked if the public safety center number is a real number or if that is over budget? Mr. Jaunich explained that the $10 million was a real number provided to staff in 2018. However, as a final design is completed, obviously a final number will be determined. He noted it could be higher and it could be lower. Ms. Baum also asked if there is a timeline on the community survey results. Mr. Jaunich noted that results should be completed in mid -September with a final report being made to the Council in mid -October. 3. Adjournment Motion by Cook, second by Czmowski, to adjourn the workshop at 5:20 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, AUGUST 27, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta and Mary Christensen. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer, Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Sebesta, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION —None (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15088 — Accepting Donation from Hutchinson Elks Lodge to the Hutchinson Police Department Towards the Purchase of a Rescue Phone to be Used During Negotiations Chief Tom Gifferson explained that the current rescue phone is more than 20 years old and the purchase of a new one has been delayed each year. Chief Gifferson noted that the Hutchinson Elks had approached his department and asked if there were any needs they had and the rescue phone was one that was determined. The rescue phone will be used in situations like barricaded subjects with unsafe approach. In this type of situation, the phone can be thrown to an individual to have communication with law enforcement. Motion by Czmowski, second by Sebesta, to approve Resolution No. 15088. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Bud Morrow, 1278 Birdie Circle NW, presented before the Council. Mr. Morrow provided a constructive suggestion on better ways to spend city funds. Mr. Morrow spoke of the costs of relocation of ballfields, along with the pool complex, the dog park, the bicycle lanes, and the tunnel under Hwy 7 West. Mr. Morrow expressed that he feels city streets are in pathetic condition along with the terrible condition of the Hutchinson Mall parking lot. Mr. Morrow feels that the appearance of Hutchinson has deteriorated over the 10 years he has lived here. Mr. Morrow expressed that he does not feel he is getting good service for his tax dollars. CITY COUNCIL MINUTES August 27, 2019 Council Member Cook noted that the Council just went through the CIP plan prior to the Council meeting. Council Member Cook explained the funding plans for projects, streets, equipment, etc. He noted that a lot of work and thought is put into the process and funding options Karl Holmberg, 1108 Hennepin Avenue North, Glencoe, MN, presented before the Council. Mr. Holmberg explained that he is a board member of the Natural Foods Co-op (Greener Pastures) located at 8 Main Street North. Mr. Holmberg explained that he wanted to speak in favor of the EDA grant for the street sign outside of their store. Miles Seppelt, EDA Director, noted that the EDA Board had approved a $1000 grant at its board meeting last week. Mr. Holmberg spoke about the business, Greener Pastures. 6. APPROVAL OF MINUTES (a) Regular Meeting of August 13, 2019 Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Amending Boards/Commissions Calendar for Library Board Meetings (b) Consideration for Approval of Change Order No. 1 — Letting No. 5, Project No. 19-06 (Technology Drive and West Highland Park Drive) (c) Consideration for Approval of Development Agreement with Silver Lake Capital Partners (d) Consideration for Approval of Resolution No. 15089 — Resolution Adopting Findings of Fact and Reasons for Approval of Variance Application to Construct an Addition at 700 Shady Ridge Road NW With Favorable Planning Commission Recommendation (e) Consideration for Approval of Acknowledgment, Consent and Subordination Agreement with Highfield Apartments and Wings Financial Credit Union (f) Consideration for Approval of Depositing State DMV One-time Monies of $72,194 Into the Capital Projects Fund for DMV Upgrades and Other Future City Needs (g) Consideration for Approval of Issuing Short -Term Gambling License to Faith Lutheran Church from September 8 —November 30, 2019 (h) Claims, Appropriations and Contract Payments — Register A Item 7(c) was pulled for separate discussion. Motion by Czmowski, second by Sebesta, to approve Consent Agenda I with the exception of Item 7(c). Motion carried unanimously. 2 CITY COUNCIL MINUTES August 27, 2019 Council Member Cook asked for clarification of this item. Miles Seppelt, EDA Director, explained that Silver Lake Capital Partners LLC is the owner of Warrior Manufacturing and is in an 8-year TIF District. This agreement is part of Warrior Manufacturing undertaking a major expansion of its manufacturing facility in Hutchinson. Motion by Cook, second by Christensen, to approve Item 7(c). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Christensen, second by Cook, with Forcier and Czmowski abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. HUTCHINSON CENTER FOR THE ARTS ANNUAL UPDATE Lisa Bergh, Center for the Arts Executive Director, presented before the Council. Ms. Bergh spoke about the purpose of the Center for the Arts and how they partner with other organizations. Ms. Bergh spoke about the national and regional visitors the Center has received along with the economic impact the arts makes on communities. Ms. Bergh also spoke about happenings at the center such as youth art exhibits, theater productions, youth programs, art programs, senior citizen engagements, and adult workshops. Ms. Bergh thanked the Council for the financial contribution to the Center for the Arts. UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-803 — AN ORDINANCE REPEALING CHAPTER 34 OF THE HUTCHINSON CITY CODE — FINANCE AND TAXATION Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained the purpose of the ordinance related to local sales tax and statutory changes. Mr. Sebora noted that no changes had occurred since its first reading at the last Council meeting. Motion by Czmowski, second by Cook, to approve second reading and adoption of Ordinance No. 19-803. Motion carried unanimously. 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-804 - AN ORDINANCE SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE PERTAINING TO HOURS OF CONSTRUCTION DURING THE SOUTH GRADE ROAD RECONSTRUCTION PROJECT Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that this ordinance is to allow for construction activities to begin at 7:00 a.m. on Saturdays. CITY COUNCIL MINUTES August 27, 2019 Motion by Christensen, second by Czmowski, to approve second reading and adoption of Ordinance No. 19-804. Motion carried unanimously. NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 15087 — DECLARING INTENT ON BONDING REIMBURSEMENT Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that pursuant to IRS regulations the City Council must approve a Resolution declaring the City's intent to reimburse itself with bond proceeds on street and capital improvement projects that are financed by G.O. Improvement Bonds. The City issues bonds in the Fall after the projects have been bid, awarded to contractors and the contracts costs are determined. This allows for bonding amounts to be more accurate, however the City must cash flow the project costs during the Summer/Fall and reimburse itself when the bond proceeds are received. This process has worked well for the city and there are no current issues with continuing this practice in the future. Motion by Czmowski, second by Christensen, to approve Resolution No. 15087. Motion carried unanimously. 13. APPROVE/DENY BUSINESS LOAN TO ZEPHYR WIND SERVICES, LLC Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that Zephyr Wind Services approached the EDA last February with interest in the former NuCrane building on Hwy 7 West and are now housed there. Zephyr Wind Services primarily repairs electrical wind generators on wind towers. They are also a storage facility of critical spares and replacement parts. Zephyr Wind Services has applied to the City's economic development loan fund for a loan in the amount of $100,000 for equipment. By the end of 2023 the company projects that it will create up to 50 new jobs in the community paying approximately $25/hour. Primary project financing is being provided by Citizens Bank and the Small Business Administration. The Southwest Initiative Foundation has also approved a $300,000 loan for the purchase of equipment. The EDA Finance Team and EDA Board has carefully reviewed the company's financial records and is recommending that the City Council approve a $100,000 loan for seven years at a 4% fixed interest rate. Motion by Cook, second by Czmowski, to approve business loan to Zephyr Wind Services, LLC. Motion carried unanimously. 14. APPROVE/DENY CITY MARKETING AND BRANDING INITIATIVE Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that as a result of the Council's strategic planning session in 2018, the Council authorized a request for proposals for a firm to conduct a city-wide marketing and branding initiative. The City received 19 responses. A subcommittee consisting of two council members and city staff narrowed the list from 19 to 4. The four finalists came in for an interview with a panel and the panel identified Chandlerthinks, LLC, to conduct the marketing and branding initiative on behalf of the City. This initiative will assist in promoting the community to new residents and young families along with prospective businesses .19 CITY COUNCIL MINUTES August 27, 2019 and developers. The project will provide for a community branding initiative for the City that will include a logo update, along with a marketing campaign that uses various outlets to help promote the community to the City's targeted audience. Six objectives of the project include: uniformity, community identity/pride, community and economic development promotion, flexibility, endorsement and community engagement. Motion by Cook, second by Czmowski, to approve initiative. Motion carried unanimously. 15. APPROVE/DENY ORDINANCE NO. 19-806 - ORDINANCE REVISING CHAPTER I I I — PEDDLERS AND SOLICITORS Marc Sebora, City Attorney, spoke before the Council. Mr. Sebora reviewed proposed revisions to Chapter 111 — Peddlers and Solicitors based on discussions held at the last Council meeting. A new section added to the chapter includes three new types of licenses — those being annual, temporary and multi -vendor sponsored event. Council Member Cook suggested having a two-day license available under the temporary license section in case a vendor would want to work a weekend. Another change is in the exemptions section of the chapter. Currently the Event Center, Fairgrounds, Hutchinson Mall and Chamber of Commerce are exempted from having to obtain a license. A suggested change is to remove the Chamber of Commerce from the exemptions list as it appears they really only hold one multi -vendor event per year. Council Member Cook spoke about possibly exempting events that are community festivals from having to obtain licenses. Mr. Jaunich noted community festivals could be exempted or it could be addressed on the fee scheduled by waiving fees for community festivals. Another change proposed is to allow for temporary licenses to be issued by the city administrator as opposed to requiring Council action. Council Member Cook expressed that he is okay with staff also administratively issuing annual and multi -vendor event licenses. If licenses are rejected by staff, then the applicant should have the right to appeal to the Council. Motion by Christensen, second by Cook, to table this item and schedule for September 10, 2019, for a first reading. Motion carried unanimously. 16. APPROVE/DENY ORDINANCE NO. 19-807 — ORDINANCE REVISING CHAPTER 123 — FOOD VENDORS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that the proposed changes to this chapter or somewhat similar to the proposed changes in the Peddlers and Solicitors ordinance. A proposed addition is to allow for issuing licenses for temporary food stands in addition to mobile food carts and mobile food vehicles. Additionally types of licenses would include annual, temporary and multi -vendor sponsored events. Another proposed change is to require insurance only if the food vendor is operating on public property. Staff is recommending that a section be added related to investigation and issuance just as it is written in the peddler/solicitor ordinance. Other additional language talks about denial/revocation, reapplication and expiration of the license as it is similarly written in the peddler/solicitor ordinance. Discussion was held regarding annual licenses versus two-day temporary licenses and how the fees are applied. It was suggested to review the City's fee schedule related to short-term/temporary licenses. A fee of $30 was proposed for the temporary license fee. Discussion was also held regarding adding and defining community festivals. 5 CITY COUNCIL MINUTES August 27, 2019 Motion by Czmowski, second by Sebesta, to table this item and schedule for September 10, 2019, for a first reading. Motion carried unanimously. 17. APPROVE/DENY ORDINANCE NO. 19-808 - ORDINANCE REVISING CHAPTER 93 — ANIMALS — PERTAINING TO CHICKENS Matt Jaunich, City Administrator, explained that the Council has had a few different discussions since April regarding amending the City's animal ordinance to allow harboring chickens in the city limits. Staff feels that the Council needs to take formal action on an ordinance to either move the process forward or to halt it. Mayor Forcier noted that he has received more than 20 calls over the last couple of weeks from residents who do not want to have chickens in city limits. Because of this feedback, he would not be in favor of allowing chickens. Council Member Christensen noted that she has also only received negative feedback from residents on allowing chickens. Council Member Czmowski also noted that he has received much more negative feedback in the last two weeks than favorable feedback. Motion by Christensen, second by Cook, to deny Ordinance No. 19-808. Council Member Cook noted that he likes how the draft ordinance is written. He also expressed that staff has researched other communities that allow chickens and they have had little to no issues with harboring chickens in their communities. However, he too has received about a dozen calls from residents all opposing allowing chickens in the city. He also noted concerns with allowing chickens in city limits. Council Member Sebesta noted he too has received negative feedback, but he has received far more positive feedback from those who want to have chickens. He expressed that he does not like that in the end this could affect neighbor relationships, but he is in favor of allowing chickens in the community. Roll call vote was taken: Christensen — aye; Sebesta — nay; Cook — aye; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. GOVERNANCE (T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Tall Grass/Noxious Weed Monthly Report for July 2019 b) Hutchinson Housing & Redevelopment Authority Annual Board Meeting Minutes from August 21, 2018 (c) Hutchinson Housing & Redevelopment Authority Board Minutes from July 16, 2019 �d) Public Library Board Minutes from June 24, 2019 e) Planning Commission Minutes from July 16, 2019 NUSCELLANEOUS 19. STAFF UPDATES Kent Exner — Proj ect update: 5t' Avenue is going well and the west end will be opened to school buses the end of next week; South Grade Road project started yesterday; TDK/Uponor roadway is being paved this week; No Resource Allocation Committee meeting in September; Hwy 15/Main Street prof ect letting date was originally established for November 19, 2019, however due to technicalities in design it has been extended to February 28, 2020; Mr. Exner also responded to Mr. Morrow's concerns rel CITY COUNCIL MINUTES August 27, 2019 and he expressed that he feels city staff does an exceptional job at reviewing the most cost-effective measures to improve and maintain the City's roadways. Council Member Cook asked if perhaps the City should consider filling potholes near the mall entrance near Holiday gas station since the City is forcing that the main entrance be this area. Mr. Exner stated that city staff could potentially do the work, however no contractors would be available for the work. Mr. Exner noted a concern of his is where to stop and where to start this work especially when this is on private property. Mayor Forcier suggested putting the temporary stop sign outside of the Fairgrounds due to the detour/construction on South Grade Road and increased traffic on Century Avenue. Matt Juanich — Mr. Jaunich encouraged residents to review processes and documents related to City financials with him if they have any questions. 20. COUNCIL/MAYOR UPDATE Dave Sebesta — Council Member Sebesta encouraged walkers/runners/bicyclists to use the City trails that are in place instead of the roadways. Steve Cook — Council Member Cook asked whether or not the City has ordered the fire/water resistant cabinet to preserve the plat maps hanging in the Council Chambers and other historical documents. Mr. Jaunich noted it was just received yesterday so staff will work on getting copies made and originals preserved. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 7:35 p.m. Motion carried unanimously. 7 RESOLUTION NO. 15090 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES 1. WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant removal of traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be removed, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be removed: 1. "NO PARKING" signs to be removed from the north side of Denver Ave SE between Bradford St SE and Sherwood St SE. Adopted by the City Council this loth day of September, 2019. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator Denver Ave SE (Bradford St SE — Sherwood St SE) 30� W,t .10 3o 54�58 fit 6; 7Q 74 78 8fi 12551i 2!7 223 2 •13201 140 i {,� 211 V ■ 1 113 12�1' a.153 161 'i h1,6 '.. s.' 193 '�, ��+f ' 1324" t270 2 1 Q5 '; i $5� i 1 � Ft 1328 V,', A29137 i �5 �.. 1275 1� r E't �. r� k t,127 4 :ra y�•4. � r • . f • �s 190, � � 1276A. 1340 �."�..��; : i - 150 -.� }; � '� 182 - � 110 '� ;;. 158 -' 166 174 r• 1233 12 82m - 12 6 . 13 4 142 1344 118 I . .r� 1309- 1286 1348 ? 149 157 - 165 f.. 133: 13 52 109 117 125 141 1 T3 181 189' 1295 • .� .13606 Q 156 164 1• 1295 129-4 *, m 108 116 124 132 140 148 172 i8p 188 196 v 1199 1364• s a 145 153 161 -� 13 8 105 N 113 121 129 137 169 17' 193 m f 1327 " 187 ...- ,1372.. _ �„� —...nna Avr o.-r - '' t �" — R•- T -13 3 9 Denver Ave SE street section .1376- 13 110 v� .1384 J�a — 118 �� 0 3 _.� .. .p 32' face to face 136 .1384 '+ 1375 1388 ^� ." i Q9 117 N - < - 1387 - - EAU CLAIRE'AV==; 4 �. E SE 3 92' 4 150 158 166 102 110 134 142 174 198 .4 118 126 182 190:. 20 ,• s w � ...'1 ..:tom _. yP.ril.:•lY:�.s-..'��•.• - - �G "ion!_..: �. y , r— . �_ _� • EDMONTON AVE SE No Parking `N Parking Allowed `Y TO: Dan Hatten, Mike Schumann & John Olson FROM: Kent Exner, City Engineer RE: Improvement Project Street Width Design Parameters DATE: November 30, 2015 Per City Engineering staffs recent analysis and reviews with Emergency and Public Works service providers, please consider the following information regarding improvement project street width design parameters: • MnDOT State Aid operations rules/criteria (Chapter 8820) was utilized to formulate these parameters. ■ These parameters primarily apply to roadways posted at 30 MPH or less. • Minimum street width with parking restricted on both sides shall be 26' face -of -curb to face -of -curb (F/F) consisting of two 11' vehicle lanes with a 2' curb reaction buffer on each side of the roadway. • Minimum street width with parking on one side of the roadway for State Aid/collector streets shall be 32' F/F consisting of two I F vehicle lanes with an 8' parking lane on one side and a 2' curb reaction buffer on the other side of the roadway. Please note that the City has constructed several State Aid streets in recent years that are 34' F/F by increasing the I F vehicle lanes to 12' widths. ■ Minimum street width with parking on one side of the roadway for residential streets shall be 30' F/F consisting of two l F vehicle lanes with an 7' parking lane on one side and a l' curb reaction buffer on the other side of the roadway. • Minimum street width with parking on both sides of the roadway for State Aid/collector streets shall be 38' F/F consisting of two i 1' vehicle lanes with 8' parking lanes on both sides of the roadway. • Minimum street width with parking on both sides of the roadway for residential streets shall be 36' F/F consisting of two I V vehicle lanes with 7' parking lanes on both sides of the roadway. • City streets adjacent to or primarily utilized by commercial and industrial properties shall be designed to satisfy the above parameters at a minimum and be further examined to ensure that they can accommodate vehicle sizes/movements to and from adjacentAurrounding properties. Please note that strict adherence to these parameters may not always be possible (limited right-of-way, trail/sidewalk implementations, Complete Streets Policy applications, existing grading/drainage conditions, etc.), but any deviations will be reviewed with appropriate Emergency and Public Works service providers. If you have any thoughts, concerns or questions regarding this information, please inform me at your earliest convenience. Thank you. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of WWTF Ditch Aeration Construction - P.O. #19949 Department: PW/Eng LICENSE SECTION Meeting Date: 9/10/2019 Application Complete N/A Contact: Kent Exner/Tim Gratke Agenda Item Type: Presenter: Kent Exner/Tim Gratke Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per previous discussions, City staff has engaged a technical consultant to design a project to address Wastewater Treatment Facility ditch aeration needs and cost-effectiveness. As described within the attached engineer's recommendation letter, we propose that the necessary construction effort be administered by Gridor Construction Inc. in the amount of $155,400.00 . Please note that the equipment procurement for this improvement was approved at a previous City Council meeting (August 13, 2019). Thus, a construction related purchase order has been prepared and is ready for approval/execution. Also, with respect to the total improvement cost, the summation of the equipment and construction amounts is approximately $30,000 higher then the approved Capital Improvement Plan (CIP) entry. However, from a CIP standpoint, there have been wastewater projects savings this year that will help absorb the increase relative to the actual cost. BOARD ACTION REQUESTED: Approval of Purchase Order #19949 in the amount of $155,400.00 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 155,400.00 Total City Cost: $ 155,400.00 Funding Source: Wastewater Fund Remaining Cost: $ 0.00 Funding Source: September 3, 2019 TO: City of Hutchinson Attn: Kent Exner 1300 Adams St. SE Hutchinson, MN 55350 (320) 234-4212 Re: Letter of Recommendation Ditch Aeration Project Construction Dear Mr. Exner: %AAg. N ERO ENGINEERING 7135 MADISON AVENUE W MINNEAPOLIS, MN 55427 www.neroeng.com (612) 240-0524 On behalf of and with the City, Nero Engineering reviewed and evaluated quotes for the construction of the ditch aeration improvements project. The City owns four existing TR30 aerator mixers manufactured by Aeration Industries International LLC. These existing TR30s can provide the oxygen required for the recent average flow and loading conditions. This project includes the removal of four rotors in the east ditch and the installation of four existing TR30s in place of the removed rotors. New platforms need to be installed for mounting the TR30s on universal bridge mounts (procured outside this project). The project also includes the removal of the existing rotating weir in the East Ditch and replacement with a straight edge fiberglass weir. An alternate quote item for the removal of the last two rotors and installation of platforms for future aerator mixers. Quotes were requested from four contractors: Magney Construction, Inc., Gridor Constr., Inc., K.H.C. Construction, Inc., and Eagle Construction Co., Inc. All but Eagle Construction submitted quotes. A summary of the quotes is as follows: Bidder Base Bid Alternate Base Bid +Alternate Gridor Constr., Inc. $155,400.00 $45,000.00 $200,400.00 Magney Construction, Inc. $196,590.00 $64,000.00 $260,590.00 K.H.C. Construction, Inc. $231,000.00 $99,000.00 $330,000.00 The engineer's estimate for this equipment procurement was $114,000. This estimate only included the base bid and it did not include the removal and replacement of the effluent weir. The effluent weir work was added because the existing seals and actuator on the rotating weir were needing repair. Since adjusting the weir elevation will not be necessary with the aerator mixers like they were with the rotors, a straight edge weir was designed. The straight edge weir has no moving parts and will require much less maintenance than the rotating weir. This added some cost that wasn't considered and the late summer bidding which will require winter construction is why we think the quotes were higher than expected. We received quotes for all of the materials to develop the engineer's estimate but underestimated the labor. We extended the deadline for receiving quotes because the contractors are so busy now that two of them that submitted were not going to be able to meet the first deadline. It is our recommendation to award the Ditch Aeration Project to Gridor Constr., Inc., for their base bid of $155,400.00. Gridor has completed two successful projects at the WWTF in the last four years and they are well suited to do this retrofit work. Unfortunately including the alternate bid item would cause the project to exceed the public bid threshold of $175,000 so this work will need to be included in a future project. We will be pleased to answer any questions concerning the recommendations set forth herein. Sincerely, Jennifer Svennes, PE Attachments: Contractors Quote Forms CC: Tim Gratke, City of Hutchinson Request for Quotes Ditch Aeration Improvements Project City of Hutchinson Proposer Gridor Constr., Inc. ARTICLE 1- QUOTE RECIPIENT 1.1 The Quote is submitted to: City of Hutchinson [Owner] 111 Hassan Street SE Hutchinson, MN 55350-2522 1,2 The undersigned Proposer proposes and agrees, if this Quote is accepted, to enter into an Agreement with Owner in the form included In the Request for Quote (RFQ) Documents to perform all Work as specified or indicated in the RFQ Documents for the prices and within the times indicated in this Quote and in accordance with the other terms and conditions of the RFQ Documents. ARTICLE 2 - PROPOSER'S REPRESENTATIONS 2.1 In submitting this Quote, Proposer represents, as set forth in the Agreement, that: A. Proposer has examined and carefully studied the Quote Documents, the other related data identified in the Quote Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date 01191 ,� B. If specified, or if in Proposer's judgment, any local condition that may affect cost, progress or the performing of the Work, Proposer has visited the Project Site and become familiar with and is satisfied as to the local conditions. C. Proposer is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and the performing of the Work. D. Proposer has carefully studied and correlated the information known to Proposer, and information and observations obtained from Proposer's visits, if any, to the Project Site with the RFQ Documents. E. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Proposer has discovered in the RFQ Documents, and the written resolution thereof by Engineer is acceptable to Proposer. If there has been no written resolution by Engineer, the Proposer has included in the Quote a list of clarifications and exceptions to the RFQ Documents. Nero Engineering QUOTE FORM Project No. 10027 00400-1 F. The RFQ Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing the Work for which this Quote is submitted. G. Proposer further represents that: 1. This Quote is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; 2. Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or sham Quote; 3. Proposer has not solicited or induced any individual or entity to refrain from quoting; and 4. Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or over Owner. ARTICLE 3 - BASIS OF QUOTE 3.1 Proposer understands that the words "quote" and "bid" have the same meaning throughout the Contract documents. 3.2 Proposer will complete the Work in accordance with the RFQ Documents for the following prices. RASF n[JOTE MIDI: Item No. Proposal Item Description Unit of Measure Price (U.S. Dollars) Furnishing and Installation of four (4)—,a,ti� [words} Q1 structural platforms and effluent Lump SumPZ�tl5�, weir; Installation of four (4) TR30s and mounts (figures) ALTERNATE QUOTE MIDI: Item 1 No. Proposal Item Description Unit of Measure Price (U.S. Dollars) (words) Add Furnishing and Installation of two (2) Al structural platforms (circle one) Sj (figures) ARTICLE 4 - TIME OF COMPLETION 4.1 Proposer agrees that the Work will meet the substantlaI completion date and will be completed and ready for final payment on or before the dates or within the number of calendar days indicated in the Agreement. 4.2 Proposer accepts the provisions of the Agreement as to liquidated damages in the event of its failure to perform the Work in accordance with the schedule set forth in the Agreement. Nero Engineering QUOTE FORM Project No. 10027 00400-2 If Proposer is: An Individual Name (typed or printed): By: (individual's signature) Doing business as: A Partnership Partnership Name: By: (S)gnature of general partner — attach evidence of authority to sign) Name (typed or printed): (SEAL) (SEAL) A Corporation •*N0 Seal" Corporation Name: Grldor Constr., Inc. (SEAL) State of incorporation: Minnesota Type (General Business, Professional, Service, Limited Liability): General al By: & i-f (Signature — attach evidence of authority to sign) Name (typed or printed): G H Theisen Title: President (CORPORATE SEAL) "No Seal" Attest;J <Z Steve Lee Date of Authorization to do business in State of Minnesota is 10/1/1969 Name of Joint Venture: First Joint Venturer Name: By: (Signature of first joint venture partner-- attach evidence of authority to sign) Name (typed or printed): Second Joint Venturer Name: By: f5ignature of second joint venture partner — attach evidence of authority to sign) Name (typed or printed): Title: (SEAL) (SEAL) (Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.) Proposer's Business Address: 3990 27th Street SE, Buffalo, MN 55313 Phone No.: 763-746-9072 Fax No.: 763-559-3736 SUBMITTED on 8/21/19 Nero Engineering QUOTE FORM Project No. 10027 00400-3 Request for Quotes Ditch Aeration Improvements Project City of Hutchinson Proposer: N E `{ STRU c.TA o r•:1 1 1 NL ARTICLE 1 - QUOTE RECIPIENT 1.1 The Quote is submitted to: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 1.2 The undersigned Proposer proposes and agrees, if this Quote is accepted, to enter into an Agreement with Owner in the form included in the Request for Quote (RFQ) Documents to perform all Work as specified or indicated in the RFQ Documents for the prices and within the times indicated in this Quote and in accordance with the other terms and conditions of the RFQ Documents. ARTICLE 2 - PROPOSER'S REPRESENTATIONS 2.1 In submitting this Quote, Proposer represents, as set forth in the Agreement, that: A. Proposer has examined and carefully studied the Quote Documents, the other related data identified in the Quote Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date B. If specified, or if in Proposer's judgment, any local condition that may affect cost, progress or the performing of the Work, Proposer has visited the Project Site and become familiar with and is satisfied as to the local conditions. C. Proposer is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and the performing of the Work. D. Proposer has carefully studied and correlated the information known to Proposer, and information and observations obtained from Proposer's visits, if any, to the Project Site with the RFQ Documents. E. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Proposer has discovered in the RFQ Documents, and the written resolution thereof by Engineer is acceptable to Proposer. If there has been no written resolution by Engineer, the Proposer has included in the Quote a list of clarifications and exceptions to the RFQ Documents. Nero Engineering QUOTE FORM Project No. 10027 00400-1 F. The RFQ Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing the Work for which this Quote is submitted. G. Proposer further represents that: 1. This Quote is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; 2. Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or sham Quote; 3. Proposer has not solicited or induced any individual or entity to refrain from quoting; and 4. Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or over Owner. ARTICLE 3 - BASIS OF QUOTE 3.1 Proposer understands that the words "quote" and "bid" have the same meaning throughout the Contract Documents. 3.2 Proposer will complete the Work in accordance with the RFQ Documents for the following prices. BASE QUOTE IBIDI: Item No. Proposal Item Description Unit of Measure Price (U.S. Dollars) 0"15 1kv*Ab9 Cb N r t3t-Tr St V TAV o Frvirlu•atb rat, Furnishing and Installation of four (4) (words) Q1 structural platforms and effluent Lump Sum weir; Installation of four (4) TR30s and mounts {figures} ALTERNATE QUOTE (BID): Item No. Proposal Item Description Unit of Measure Price (U.S. Dollars) slycr� _ F:i�tfR- (words) Furnishing and Installation of two (2) Add or Al structural platforms Deduct ❑DD , ro (circle one) (figures) ARTICLE 4 - TIME OF COMPLETION 4.1 Proposer agrees that the Work wi11 meet the substantial completion date and will be completed and ready for final payment on or before the dates or within the number of calendar days indicated in the Agreement. 4.2 Proposer accepts the provisions of the Agreement as to liquidated damages in the event of its failure to perform the Work in accordance with the schedule set forth in the Agreement. Nero Engineering QUOTE FORM Project No. 10027 00400-2 If Proposer is: An Individual Name (typed or printed): By: (Individual's signature) Doing business as: A Partnership Partnership Name: By: (Signature of general partner — attach evidence of authority to sign) Name (typed or printed): A Corporation (SEAL) (SEAL) Corporation Name: M Lxt-li k L]L ►J tL7L . (SEAL) State of incorporation: M Type General Business Isi,on Service, Li �ted Liability}: By: (Signature — att c Name (typed or printed): Title: mr—, Attest: evidence of authority to sign) (CORPORATE SEAL) Date of Authorization to do business in State of Minnesota is]+ _ Name otJoint Venture: First Joint Venturer Name: By: (Signature of first joint venture partner— attach evidence of authority to sign) Name (typed or printed): Second Joint Venturer Name: By: (Signature of second joint venture partner— attach evidence of authority to sign) Name (typed or printed): Title: (SEAL) (SEAL) ftach joint venture must sign. the manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.) Pro poser's Business Address: 1 4w b • , C"p f MsF- a LAF4 4 5 -3- 7 Phone No.: Fax No.14- 14orl 11 SUBMITTED on 13D 1 �R Nero Engineering QUOTE FORM Project No. 10027 00400-3 Proposer: Request for Quotes Ditch Aeration Improvements Project City of Hutchinson K.H.C. Construction, Inc. ARTICLE 1- QUOTE RECIPIENT 1.1 The Quote is submitted to: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 1.2 The undersigned Proposer proposes and agrees, if this Quote is accepted, to enter into an Agreement with Owner in the form included in the Request for Quote (RFQ) Documents to perform all Work as specified or indicated in the RFQ Documents for the prices and within the times indicated in this Quote and in accordance with the other terms and conditions of the RFQ Documents. ARTICLE 2 - PROPOSER'S REPRESENTATIONS 2.1 In submitting this Quote, Proposer represents, as set forth in the Agreement, that; A. Proposer has examined and carefully studied the Quote Documents, the other related data identified in the Quote Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date op Ilac) 9 B, If specified, or if in Proposer's judgment, any local condition that may affect cost, progress or the performing of the Work, Proposer has visited the Project Site and become familiar with and is satisfied as to the local conditions. C. Proposer is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and the performing of the Work. D. Proposer has carefully studied and correlated the information known to Proposer, and information and observations obtained from Proposer's visits, if any, to the Project Site with the RFQ Documents. E. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Proposer has discovered in the RFQ Documents, and the written resolution thereof by Engineer is acceptable to Proposer. If there has been no written resolution by Engineer, the Proposer has included in the Quote a list of clarifications and exceptions to the RFQ Documents. Nero Engineering QUOTE FORM Project No. 10027 00400-1 F. The RFQ Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing the Work for which this Quote is submitted. G. Proposer further represents that; 1. This Quote is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; 2. Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or sham Quote; 3. Proposer has not solicited or induced any individual or entity to refrain from quoting; and 4. Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or over Owner. ARTICLE 3 - BASIS OF QUOTE 3.1 Proposer understands that the words "quote" and "bid" have the same meaning throughout the Contract Documents. 3.2 Proposer will complete the Work in accordance with the RFQ Documents for the following prices. BASE QUOTE (BID): Item No. Proposal Item Description Unit of Measure Price (U.S. Dollars) Furnishing and Installation of four (4) (words) r�aM� Q1 structural platforms and effluent weir; Installation of four (4) TR30s Lump Sum onc and mounts 3 — (figures) ALTERNATE QUOTE (BID): Item No. Proposal Item Description Unit of Measure Price (U.S. Dollars) (words) Installation Add r f� ` +n ' 1 t ` rnn`� Al Furnishing and of two (2) Deduct 0�^^'�— structural platforms (circle one) k` Y. (figures) ARTICLE 4 - TIME OF COMPLETION 4.1 Proposer agrees that the Work will meet the substantial completion date and will be completed and ready for final payment on or before the dates or within the number of calendar days indicated in the Agreement. 4.2 Proposer accepts the provisions of the Agreement as to liquidated damages in the event of its failure to perform the Work in accordance with the schedule set forth in the Agreement. Nero Engineering QUOTE FORM Project No. 10027 00400-2 If Proposer is: An Individual Name (typed or printed): By: (lndividual's signature) Doing business as: A Partnership Partnership Name: By: (Signature of general partner — attach evidence of authority to sign) Name (typed or printed): A Corporation Corporation Name: K.H.C. Construction, Inc. State of Incorporation Type (General Bus' es By: Minnesota Profgs�onal, ��, Limited Liability): General Business (Signature — attach evidence of authority to sign) Name (typed or printed): Kim H. Christensen Title: President Attest: / Ucr.N .- Date of Aut �)ozation to do business in State of Minnesota is June 9, 1999 A Joint Venture Name of Joint Venture: First Joint Venturer Name: Bv: (SEAL) (SEAL) (SEAL) (CORPORATE SEAL) (Signature of first joint venture partner -- attach evidence of authority to sign) Name (typed or printed): Second Joint Venturer Name; Bv: (Signature of second joint venture partner — attach evidence of authority to sign) Name (typed or printed): Title: (SEAT.) (SEAL) (Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.) Proposer's Business Address: 703 Ontario Rd N, PO Box 450, Marshall, MN 56258 Phone No.: 507-532-6768 Fax No.: 507-532-6769 SUBMITTED on August 21, 2019 Nero Engineering QUOTE FORM Project No. 10027 00400-3 A," CONSTRUCTION INC. WE SPECIALIZE IN WATER, WASTE WATER PROJECTS, NEW CONSTRUCTION AND RETROFIT AUTHORITY TO SIGN K.H.C. CONSTRUCTION, INC. A �- //'(Corporate Seal Kim H. Christensen, President State of Minnesota County of Lyon On this 21 A day of August , 2019, before me personally came Kim H. Christensen, to me known, who, being by me duly sworn, did depose and say: that he resides in the city of Tyler, Minnesota; that he is the President and Secretary of KHC Construction, Inc. described in and which executed the instrument in question; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. My commission expires: January 31, 2020 Notary Signature ra JOLEEN MARY WARWICK - ' UBLIGMINNE50TA '[? ► �1y n�n Loes Jai►. 31. 2020 703 ONTARIO ROAD NORTH P.O. BOX 450 MARSHALL, MN 56258 OFFICE: 507-532-6768 FAX: 507-532-6769 MOBILE.: 507-829-5670 EMAIL: KHCCONST@IW,NET HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration for Approval of 2019 Recycle Aggregate Crushing Services Department: Compost LICENSE SECTION Meeting Date: 9/10/2019 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Creekside accepts blacktop and concrete removed from both city and private projects in the area. The last crushing event of this material was last fall in November 2018 by Reiner Contracting Inc. when 30,000 tons were crushed, the largest tonnage amount crushed at one time since Creekside started handling the materials. At the end of August 2019, over 80% (approx 24,000+ tons) of the crushed material (Bit -Con) produced last fall has been sold. At this rate, the crushed inventory could very well be sold out by year end 2019. To alleviate running out of Bit -Con for next season, staff recommends another crushing event this fall to replenish inventories to ensure salable product is available throughout the 2020 season. Staff has received quotes from two contractors to crush UP TO 30,000 tons, also including costs for the "breaking" of large sized chunks with additional equipment: -Intex Corporation, of Albertville, MN provided a quote of $3.43 per ton to crush 1 " minus, $185.00/hr for breaking (not to exceed 24 hours), and a flat mobilization cost of $7,500.00. Total cost for crushing up to 30,000 tons, 24 hours of breaking at $185/hr and $7,500.00 mobilization totals $114,840.00. -Reiner Contracting Inc, of Hutchinson, MN provided a quote of $3.60 per ton to crush 1" minus, $175.00/hr for breaking (not to exceed 24 hours), and a flat mobilization cost of $6,900.00. Total cost for crushing up to 30,000 tons, 24 hours of breaking at $175/hr and $6,900 mobilization totals $119,100.00. Based on the quotes received for this crushing event, the final cost per ton to crush will increase very slightly from the 2018 cost of $3.82 per ton to $3.83 per ton in 2019. Intex Corp has provided crushing services to Creekside numerous times in the past years, staff is confident in the quality of work and product Intex provides. The finished crushed product, Bit -Con, is available for purchase to contractors and the general public. As noted above, there has been no issue in moving the Bit -Con inventory. BOARD ACTION REQUESTED: Approve Requisition #19948 in the amount of $114,840.00, approving Recycle Aggregate Crushing Services to Intex Corporation. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 114,840.00 Total City Cost: $ 114,840.00 Funding Source: Compost Fund Remaining Cost: $ 0.00 Funding Source: 09/04/2019 Purchase Requisition 09:14 AM Purchase Requisition No 019948 Requested Date Required Date Requested By 09/04/2019 akosek Department 4942 Compost Fund Preferred Vendor 112176 INTEX CORPORATION Address PO BOX 260 ALBERTVILLE, MN 55301 Req. Description 2019 CRUSH & STOCKPILE UP TO 30,000 TONS OF 1" MINUS RE Qty. Description GL Number 1 Unit Price Amount 30,000 CRUSH/STOCKPILE UP TO 30,00( 651-0000-14399 3.43 102,900.00 24 BREAKING - NOT TO EXCEED 24 651-0000-14399 185.00 4,440.00 1 LUMP SUM MOBILIZATION CHARGI 651-0000-14399 7,500.00 7,500.00 Total: 114,840.00 Recycle Aggregate Crushing (Bit -Con) Worksheet Summer/Fall 2019 8/28/2019 2019 Quotes Received (quotes attached) IntexCorp- $3.43 per ton + $4,440 Breaking (24 hrs at $185.00/hr) + $7,500 mobilization Reiner Contracting- $3.60 per ton + $4,200.00 Breaking (24 hrs at $175.00/hr) + $6,900 mobilization 2019 Crushing Expense/Profit Analysis (Excludes Piling Costs and Revenues) Crushing Breaking- Finished Total Gross Contractor Tons Cost/Ton Up to 24 hrs Mobilization Total Cost Cost/Ton Sale Price/ton Profit/ton Profit Gross 2018 Crushing Expense/Profit Actuals (Excludes Piling Costs and Revenues) Crushing Breaking- Finished Total Gross Contractor Tons Cost/Ton Up to 24 hrs Mobilization Total Cost Cost/Ton Sale Price/ton Profit/ton Profit Gross M; REINER 30,000 $3.60 $0.00 $6,500.00 $114,500.00 $3.82 $8.15 $4.33 $130,000.00 53% INTEX ' 30,000 $3.72 $0.00 $7,000.00 $118,600.00 $3.95 ' $8.15 $4.20 $125,900.00 51% -In the Fall of 2018, 30,000 tons were crushed, which was 74.6% of the then current raw inventory (approx 40,000 tons to prior to crushing) -As of 8/28/19, raw inventory is at approx. 31,000 tons with most major projects completed for the year -Based on the last three years of incoming materials, Creekside receives approx. 20,000 tons average of raw material annually -Based on the last two full years of Bit -con sales (2018 and 2019 YTD), Creekside sells an average of 22,721 tons annually -Current Bit -Con inventory on 8/28/2019 is approximately 5,000 tons, which is well under 2020 estimated sales based, on recent historical sales -Crushing events are typically held in the Fall of the year due to contractors being on much largerjobs throughout the summer months -We are restricted to 30,000+/- tons to be crushed due to stockpiling space available for the finished product Bit -con sales volume by TON *Ran out in May 2017 Raw Material by TON CORPORATION PROPOSAL Date: 8/23/19 aupmnTea 10: Name: Creek Side Work To Be Performed At: Street: III Hassan Street S.E. Street: City: Hutchinson City: Hutchinson State: MN State: MN Zip: 55350-2552 Approx. Start Date: Fall 2018 Telephone Number: 320-234-5680 Contact Person: Andy Kosek Fax Number: 320-234-5649 1. We propose to furnish all labor and equipment to crush and stockpile approximately 20,000 to 40,000 tons of concrete and asphalt rubble to 1" minus. Unit price of $3.43 per ton, plus sales tax or exemption certificate. 2. Measurement by belt scale. Customer is to provide a truck for any scale checks to ensure accuracy. 3. Material will be cleaned by INTEX using three magnets running along conveyors. All iron scrap to be recycled by INTEX. Intex will provide one 20 yard trash container. Any additional trash containers will be charged to customer at cost (third party invoices will be provided). 4. If dust suppression is required, customer must supply a water source within 50 yards of the crushers. Intex will provide a tank to fill if needed. 5. Intex will pull a sample and run a gradation every 2,500 tons. Any additional testing will be extra. 6. A lump sum charge for MOBILIZATION will be $7,500 plus sales tax or exemption cert.. 7. Breaking, if any, will be performed by customer, or by Intex at a rate of $185 per hour. Terms: Invoiced on the 151 and 301 of each month with the final invoice on day of completion. Each invoice is due net 30 days. A finance charge of 1.5% (annual rate 18%) will be charged on all past due accounts. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above work. Work- er's Compensation and Public Liability Insurance on above work to be taken out by Intex Corporation. Respectfully submitted: INTEX CORPORATION Per: Gregory A. Buhl Note- This proposal may be withdrawn by Intex if not accepted within 10 days. ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date Signature *Please mail, fax or email, executed copy to INTEX to secure a spot on our schedule. P.O. BOX 260 - ALBERTVILLE, MN 55301 - OFFICE (763) 428-8222 - FAX (763) 428-8577 REINER CONTRACTING INC. 21541 HWY. 7 WEST HUTCHINSON, MN 55350 www.reinercontracting.com Reiner Contracting Inc is a DBE and MnDOT certified company TGB certified in Minnesota (WBE) Woman Owned Business DBE Certified in North Dakota Phone 320-587-9886 Fax 320-587-4847 8/20/2019 Creekside 1500 Adam Street S.E. Hutchinson Mn, 55350 Crushing and Stock piling 1" minus Mobilization $3.60 per ton $6,500.00 This quote to become part of the contract Water supplied by owner if needed All prices plus sales tax or exemption certificate Belt scale will be used and owner to provide a truck for scale verification Scrap Iron will be retained by Reiner Contracting Inc. 1-20yd dumpster will be provided by Reiner Contracting Inc. All others by Owner. If breaking is required it will be at a rate of $175.00 per hour plus $400.00 mobilization. If Processing with an excavator is required it will be at a rate of $225 per hour plus $400.00 mobilization (Culverts) Bond available but not included Gradation tests every 2500 ton Billing will be the 301h of the month with terms net 30 Sincerely, Craig Reiner Vice President ACCEPTANCE OF PROPOSAL - The prices, specifications and conditions are satisfactory and are here by accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. Signature Date CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/21/19 - 9/10/19 Check Date Check Vendor Name Description Amount 08/21/2019 207224 KIDS DEPOT CANCELLATION REFUND 146.00 08/22/2019 207225 OFFICE DEPOT ROLL FILES - REISSUE CHECK THAT WAS LOST 539.08 08/27/2019 207226 VOID VOID - 08/27/2019 207227 PREMIER TECH CHRONOS FFS 200 TOPSEALER RETROFIT - CREEKSIDE OSHA 13,216.50 08/27/2019 207228 MDRA MARY FILZEN: 2019 MDRA ANNUAL MEETING RE 40.00 08/28/2019 207229 ZEPHYR WIND SERVICES EDA BUSINESS LOAN - ECON DEV LOAN FUND 100,000.00 08/30/2019 EFT1028 EFTPS PAYROLL 8/11 - 8/24/2019 74,950.15 08/30/2019 EFT1029 Child Support PAYROLL 8/11- 8/24/2019 149.54 08/30/2019 EFT1030 MN Dept of Revenue PAYROLL 8/11- 8/24/2019 15,035.25 08/30/2019 EFT1031 PERA PAYROLL 8/11- 8/24/2019 51,388.46 08/30/2019 EFT1032 TASC-Flex PAYROLL 8/11- 8/24/2019 1,551.25 08/30/2019 EFT1033 TASC-H S A PAYROLL 8/11- 8/24/2019 12,938.27 08/30/2019 EFT1034 ICMA PAYROLL 8/11- 8/24/2019 2,460.00 08/30/2019 EFT1035 VOYA PAYROLL 8/11 - 8/24/2019 530.00 08/30/2019 EFT1036 MNDCP PAYROLL 8/11- 8/24/2019 350.00 08/30/2019 207230 HART PAYROLL 8/11- 8/24/2019 585.47 08/28/2019 207231 VOID VOID 08/28/2019 207232 KERI'S CLEANING & HANDYMAN SERVICES 8/1 - 8/15 FIRE, CITY CTR, LIBRARY, SR DINING 2,044.00 09/10/2019 207233 A R ENGH HEATING & AIR CONDITIONING FIRE STATION OFFICE A/C REPAIR 217.50 09/10/2019 207234 ACE HARDWARE REPAIR & MAINTENANCE SUPPLIES -VARIOUS DEPTS 570.80 09/10/2019 207235 ALEX AIR APPARATUS INC SCBA COMPRESSOR ANNUAL SERVICE & AIR QUA 790.00 09/10/2019 207236 ALLINA HEALTH SYSTEM 3RD QUARTER ALLINA MED REFRESHER 807.17 09/10/2019 207237 AMERICAN BOTTLING CO AUGUST COST OF GOODS - LIQUOR STORE 242.32 09/10/2019 207238 AMERICAN RED CROSS WATERPARKS LIFEGUARDING TRAINING/SUPPLIES 2,423.00 09/10/2019 207239 ARCTIC GLACIER USA INC. AUGUST COST OF GOODS - LIQUOR STORE 643.37 09/10/2019 207240 ARTHUR J GALLAGHER RISK 2019 RISK MGMT FEE - 2 OF 4 - INSURANCE BROKER 3,500.00 09/10/2019 207241 ARTISAN BEER COMPANY AUGUST COST OF GOODS - LIQUOR STORE 1,836.55 09/10/2019 207242 AUTO VALUE - GLENCOE AUTO REPAIR SUPPLIES - VARIOUS DEPTS 558.15 09/10/2019 207243 B & C PLUMBING & HEATING INC INSTALL NEW RPZ'S AT WWTP 2,222.38 09/10/2019 207244 BARGEN INC 2ND APP - REPLAY (MISC INFR MAINT) 66,141.90 09/10/2019 207245 BARNUM GATE SERVICES INC GATE REPAIR - CREEKSIDE 520.78 09/10/2019 207246 BELLBOY CORP AUGUST COST OF GOODS - LIQUOR STORE 1,047.79 09/10/2019 207247 BERGER PLUMBING HEATING A/C, LLC POOL REPAIRS 845.56 09/10/2019 207248 BERNICK'S SUPPLIES - WATERPARK CONCESSIONS & LIQUOR ST 816.59 09/10/2019 207249 BLUE VALLEY SOD PEAT DELIVERED TO CREEKSIDE 3,600.00 09/10/2019 207250 BOYER TRUCKS OIL FILTERS, ELEMENTS 72.98 09/10/2019 207251 BRAUN INTERTEC CORP MNDOT TESTING ON 5TH AVE PROJECT 19,827.75 09/10/2019 207252 BREAKTHRU BEVERAGE AUGUST COST OF GOODS - LIQUOR STORE 10,313.39 09/10/2019 207253 BRETT OBERG REFUND SKATING FEE 49.00 09/10/2019 207254 C & L DISTRIBUTING AUGUST COST OF GOODS - LIQUOR STORE 38,293.05 09/10/2019 207255 CARD SERVICES CASH WISE SUPPLIES - WATERPARK & SR CENTER 365.82 09/10/2019 207256 CENTRAL MCGOWAN TRIGGER KIT FOR HATS 39.48 09/10/2019 207257 CINTAS CORPORATION SUPPIES/CLEANING - VARIOUS DEPTS 159.29 09/10/2019 207258 COLDSPRING 4 EA 40 UNIT COLUMBARIA INSTALLED @ CEMETERY 27,295.00 09/10/2019 207259 CORNER POST EROSION CONTROL CAMPGROUND TURF RESTORATION 4,441.05 09/10/2019 207260 CREEKSIDE SOILS DIRT & BITCON FOR PARKS DEPT PROJECTS 1,396.82 09/10/2019 207261 CYNTHIA EURE REFUND PARK RENTAL FEE 35.00 09/10/2019 207262 DOUGHERTY, MOLENDA,SOLFEST,HILLS & EE INVESTIGATION THRU 7/31 99.00 09/10/2019 207263 DPC INDUSTRIES INC SODIUM HYPO - SEWER FUND 909.72 09/10/2019 207264 DUININCK INC 1_11319-01 PAYMENT#3 - 5TH AVENUE PROJECT 1,045,657.16 09/10/2019 207265 ECOLAB PEST ELIMINATION 8/26 RODENT PROGRAM 161.52 09/10/2019 207266 ESS BROTHERS & SONS ADJ RINGS, EBS SUPER GLUE - WWTP & STWT 6,053.20 09/10/2019 207267 FASTENAL COMPANY SUPPLIES FOR VARIOUS DEPTS 1,463.38 09/10/2019 207268 FIRE SAFETY USA INC AXES FOR FIRE DEPT 233.95 09/10/2019 207269 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE FOR CITY CENTER 166.20 09/10/2019 207270 FOSTER MECHANICAL HVAC REPAIR AT LIQUOR STORE 215.10 09/10/2019 207271 GARY ZIMMERMAN REFUND CAMPGROUND FEE 240.00 09/10/2019 207272 GAVIN, DONLEY & OSTLUND, LTD FLAT LEGAL FEE PLUS HOURS OVER 3,326.63 09/10/2019 207273 GITCH GEAR LLC MN BOTTLE OPENERS - LIQUOR STORE 331.00 09/10/2019 207274 GRAINGER EQUIPMENT PARTS - WWTP 739.89 09/10/2019 207275 HACH COMPANY PHOSVER, POTASSIUM PERSULFATE - WWTP 339.62 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/21/19 - 9/10/19 Check Date Check Vendor Name Description Amount 09/10/2019 207276 HANSEN TRUCK SERVICE SERVICE ON 3 FIRE TRUCKS 1,111.15 09/10/2019 207277 HENRYS FOODS INC CONCESSIONS SUPPLIES - WATERPARK 233.66 09/10/2019 207278 HIGHFIELD APARTMENTS OF HUTCHINSON JUNE TIF PAYGO NOTE PAYMENT FROM TAX SETT 16,060.43 09/10/2019 207279 HILLYARD / HUTCHINSON CLEANING SUPPLIES - VARIOUS DEPTS 1,749.65 09/10/2019 207280 HJERPE CONTRACTING INSTALL HYDRANT/VALVE & EMERGENCY REPAIRS 19,899.00 09/10/2019 207281 HJERPE CONTRACTING FINAL PMT- LINDEN POND LETTING 2018 15,239.55 09/10/2019 207282 HOHENSTEINS INC AUGUST COST OF GOODS - LIQUOR STORE 283.00 09/10/2019 207283 HOLT-PETERSON BUS BUSING FOR TWO SENIOR CENTER TRIPS 1,290.00 09/10/2019 207284 HUTCHFIELD SERVICES INC SEPTEMBER SERVICES AT HATS 1,415.00 09/10/2019 207285 HUTCHINSON AREA CHAMBER OF COMMERCE HUTCH LEADERSHIP INSTITUTE: 2019-2020 P 550.00 09/10/2019 207286 HUTCHINSON CO-OP DIESEL, UNLEADED FOR HATS FUEL SYSTEM 17,047.76 09/10/2019 207287 HUTCHINSON CONVENTION & VISITORS BU JULY 2019 LODGING TAX 11,188.24 09/10/2019 207288 HUTCHINSON LEADER LIQUOR ADVERTISING & CITY PUBLICATIONS 1,856.54 09/10/2019 207289 HUTCHINSON SENIOR ADVISORY BOARD PADELFORD TOUR REIMB - SENIOR CENTER 180.00 09/10/2019 207290 HUTCHINSON UNITED SOCCER ASSN. FINAL REIMB FOR FEES COLLECTED IN 2019 220.00 09/10/2019 207291 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 266.54 09/10/2019 207292 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES - CREEKSIDE 226.15 09/10/2019 207293 HUTCHINSON WHOLESALE #2520 SHOP SUPPLIES - FIRE DEPT 149.49 09/10/2019 207294 ICE SPORTS INDUSTRY MARV HAUGEN MEMBERSHIP 11/2019 - 11/2020 395.00 09/10/2019 207295 IDEXX LABORATORIES FECAL COLI FORM LAB SUPPLIES - WWTP 153.91 09/10/2019 207296 INGSTAD BROADCASTING LIQUOR RADIO ADVERTISING - KARP/KDUZ/KGLB 360.00 09/10/2019 207297 INNOVATIVE FOAM ENTERPRISE CENTER MONUMENT SIGN INSTALLED 1,401.88 09/10/2019 207298 JEFF MEEHAN SALES INC. APRIL-JULY CREEKSIDE COMMISSIONS 44,807.69 09/10/2019 207299 JOHNSON BROTHERS LIQUOR CO. AUGUST COST OF GOODS - LIQUOR STORE 45,876.34 09/10/2019 207300 JOHNSON CONTROLS FIRE PROTECTION LP EVENT CENTER SERVICE ON LIFE SAFETY SYSTEM 751.31 09/10/2019 207301 JUUL CONTRACTING CO SEVERAL PROJECTS- STREETS, STWT, WATER DEPTS 34,170.20 09/10/2019 207302 KAHNKE BROTHERS NURSERY SPADE RENTAL & TREE PURCHASES 835.50 09/10/2019 207303 KERI'S CLEANING & HANDYMAN SERVICES 8/16-8/31 FIRE, CITY CTR, LIBRARY, SR DINE & LIQUOR 3,344.00 09/10/2019 207304 KWIKTRIP CONCESSIONS SUPPLIES - WATERPARK 735.01 09/10/2019 207305 LEAGUE OF MN CITIES 2019-2020 MEMBERSHIP DUES 13,148.00 09/10/2019 207306 LITTLE COUNTRY STORE REPAIR SUPPLIES FOR SR DINING 300.00 09/10/2019 207307 LOCHER BROTHERS INC AUGUST COST OF GOODS - LIQUOR STORE 39,513.65 09/10/2019 207308 M-R SIGN SIGNS 143.75 09/10/2019 207309 MACQUEEN EQUIP LLC DRAG SHOE RUNNER - STORM WATER 953.35 09/10/2019 207310 MARK'S WALLCOATING INC PAINT LIBRARY WINDOWS 3,200.00 09/10/2019 207311 MATHESON TRI-GAS INC ACETYLENE, HIGH PRESSURE 20.62 09/10/2019 207312 MED COMPASS SCBA USER-MED EXAM, CBC - FIRE DEPT 2,620.00 09/10/2019 207313 MELCHERT HUBERT SJODIN PLLP DANGEROUS DOG DESIGNATION - HEARING OFFICER 1,000.00 09/10/2019 207314 MENARDS HUTCHINSON REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS 785.46 09/10/2019 207315 MESSAGE MEDIA U.S.A., INC SEPT SERVICES 30.84 09/10/2019 207316 MINI BIFF 7/22 - 8/18 TARTAN & SKATE PARK 79.05 09/10/2019 207317 MINNEAPOLIS, CITY OF JULY 2019 APS TRANSACTION FEES 40.50 09/10/2019 207318 MINNESOTA CHIEFS OF POLICE POLICE OFFICER ENTRY TESTS 276.50 09/10/2019 207319 MINNESOTA CONTINUING LEGAL EDUCATIO MN STATE DIST COURT CIVIL PRACTICE 107.50 09/10/2019 207320 MINNESOTA DEPT OF LABOR & INDUSTRY PRESSURE VESSEL INSPECTION - CIVIC ARENA 10.00 09/10/2019 207321 MINNESOTA ICE ARENA MANAGERS ASSN MARV HAUGEN: 2019 FALL CONFERENCE 175.00 09/10/2019 207322 MINNESOTA POLLUTION CONTROL AGENCY MATT MAIERS - WASTEWATER CERT RENEWAL 23.00 09/10/2019 207323 MINNESOTA STATE BAR ASSOC MARC SEBORA MEMBERSHIP 7/1/19 - 6/30/20 333.00 09/10/2019 207324 MINNESOTA VALLEY TESTING LAB LAB TESTING SERVICE & EQUIPMENT RENTAL 10,579.07 09/10/2019 207325 MRPA DOLF MOON - 2019 CONFERENCE REGISTRATION 370.00 09/10/2019 207326 NORTH CENTRAL LABORATORIES BUFFER SOLUTION, BAGS, BEAKERS, RACK 368.60 09/10/2019 207327 NORTHERN BUSINESS PRODUCTS CUTTER, TISSUES, PAPER TOWELS, SOAP - LIQ STORE 381.11 09/10/2019 207328 NORTHERN STATES SUPPLY INC HEX CAPS, LOCWASHERS, WASHERS, HD SET - HATS 188.01 09/10/2019 207329 NORWOOD YOUNG AMERICA COMMUNITY ED SOCCER COORDINATING FEE - HUTCH, GSL, & SIBLEY 25.00 09/10/2019 207330 NUSS TRUCK & EQUIPMENT FILTERS, COOLANT, STRAINER - FOR TWO VEHICLES 867.18 09/10/2019 207331 OENOPHILIA AUGUST COST OF GOODS - LIQUOR STORE 121.33 09/10/2019 207332 OFFICE DEPOT OFFICE SUPPLIES - VARIOUS DEPTS 101.55 09/10/2019 207333 OFFICE OF MN IT SERVICES JULY 2019 SERVICES 169.23 09/10/2019 207334 ON TRAX TRUCK REPAIR STREETS #812: OIL CHANGE/REPAIR 1,579.02 09/10/2019 207335 PATROL PC RHINOTABS, MOTHERBOARDS, WARRANTY- POLICE 4,192.00 09/10/2019 207336 PAUSTIS WINE COMPANY AUGUST COST OF GOODS - LIQUOR STORE 4,128.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/21/19 - 9/10/19 Check Date Check Vendor Name Description Amount 09/10/2019 207337 PECE RECYCLING LLC PALLETS FOR CREEKSIDE 1,220.75 09/10/2019 207338 PENMAC STAFFING SERVICES, INC. TEMPORARY STAFFING CREEKSIDE - 8/18-8/31 5,051.14 09/10/2019 207339 PHILIPS HEALTHCARE BATTERY PACKS - SAFETY SUPPLIES 219.70 09/10/2019 207340 PHILLIPS WINE & SPIRITS AUGUST COST OF GOODS - LIQUOR STORE 24,708.64 09/10/2019 207341 PIONEER MANUFACTURING CO BRITE STRIPE WHITE - PARKS DEPT SIGN MATERIALS 3,362.50 09/10/2019 207342 POSTMASTER POSTAGE FOR UTILITY BILLS 1,500.00 09/10/2019 207343 PRO AUTO MN INC. SERVICE ON THREE FIRE DEPT VEHICLES 530.25 09/10/2019 207344 QUADE ELECTRIC REPLACED BALLAST @ EV CTR IN HALLWAY LIGHT 187.95 09/10/2019 207345 QUILL CORP CENTER PULL TOWELS - POLICE 179.95 09/10/2019 207346 R & R EXCAVATING TENNIS COURTS - PAY APP #3 59,392.77 09/10/2019 207347 R & R EXCAVATING SOUTH GRADE RD PROJECT- PAY APP#1 124,695.95 09/10/2019 207348 REINER ENTERPRISES INC FREIGHT FOR CREEKSIDE PRODUCT 13,260.87 09/10/2019 207349 REVIER WELDING TRUCK RACKS - TUBES, BAR - STREETS DEPT 3,091.92 09/10/2019 207350 ROMICK, ANGELA R TRANSCRIPT EXCERPTS - STATE V GORANSON 52.00 09/10/2019 207351 RUNNING'S SUPPLY REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS 158.19 09/10/2019 207352 SCARCELY LTD HRA LOAN LEAD ASSESSMENT FEE: HILDA JIMENEZ 450.00 09/10/2019 207353 SCHAEFFER MFG CO CITROL, MOLY EP - WWTP 388.75 09/10/2019 207354 SCHMELING, TYLER REIMB: MEALS & FUEL FOR 2 WEEKS OF NARCOTICS 224.59 09/10/2019 207355 SEALMASTER OF MINNESOTA PAVE, ASPHALT MATERIALS 713.88 09/10/2019 207356 SEPPELT, MILES REIMB: LUNCH MTG WITH ROB DANNEKER 20.00 09/10/2019 207357 SHAW, KAREN AUGUST CLASSES 180.00 09/10/2019 207358 SIMONSON LUMBER CO 2 X 10, 2 X 4 LUMBER STRT-100-TK1 6.65 09/10/2019 207359 SIR LINES -A -LOT LONG -LINE & SHORT -LINE STRIPING 2,046.00 09/10/2019 207360 SKYVIEW DAIRY INC JULY 2019 COMPOST YARDAGE - CREEKSIDE 4,355.52 09/10/2019 207361 SOLUS LED LED PANEL & FLANGE KIT - CIVIC ARENA 840.00 09/10/2019 207362 SORENSEN'S SALES & RENTALS GAS CONCRETE MIXER RENTAL 99.00 09/10/2019 207363 SOUTHERN WINE & SPIRITS OF MN AUGUST COST OF GOODS - LIQUOR STORE 21,863.44 09/10/2019 207364 SPRING LAKE ENGINEERING JULY SERVICES - SCADAATWWTP 9,247.66 09/10/2019 207365 STANDARD PRINTING-N-MAILING MONTHLY MAILING & POSTAGE SERVICES 972.69 09/10/2019 207366 STAPLES ADVANTAGE OFFICE SUPPLIES - VARIOUS DEPTS 183.29 09/10/2019 207367 STEUCK, TIMOTHY & SUSAN UB refund for account: 3-075-2090-3-03 36.43 09/10/2019 207368 SYLVESTER CUSTOM GRINDING, INC MULCH GRINDING - WILLMAR AUGUST 2019 18,945.35 09/10/2019 207369 SYSCO WESTERN MN CONCESSIONS SUPPLIES - WATERPARK 1,685.88 09/10/2019 207370 TASC October 2019 Flex & HSA Admin fees 1,419.90 09/10/2019 207371 TCIC, INC 8/29 ENGINEERING & EXPENSES AT WWTP 935.00 09/10/2019 207372 THOMSON REUTERS-WEST JULY WEST INFO CHARGES - LEGAL DEPT 3,762.85 09/10/2019 207373 TITAN MACHINERY CLAMPS, TUBE & WHEEL LOADER REPAIR 1,594.63 09/10/2019 207374 TRAVIS, GENORA & GARY UB refund for account: 3-765-8100-9-04 33.00 09/10/2019 207375 TRI COUNTY WATER BOTTLE WATER DELIVERY- POLICE DEPT 133.75 09/10/2019 207376 TRUE BRANDS AUGUST COST OF GOODS - LIQUOR STORE 418.98 09/10/2019 207377 TWO-WAY COMMUNICATIONS INC 6 EA. HANDHELD KENWOOD RADIOS 4,170.00 09/10/2019 207378 VIKING BEER AUGUST COST OF GOODS - LIQUOR STORE 14,372.10 09/10/2019 207379 VIKING COCA COLA AUGUST COST OF GOODS - LIQUOR STORE 401.90 09/10/2019 207380 VINOCOPIA INC AUGUST COST OF GOODS - LIQUOR STORE 5,615.75 09/10/2019 207381 WEST CENTRAL SANITATION INC. EDA - SEPTEMBER SERVICES 260.33 09/10/2019 207382 WEST CENTRAL SHREDDING MONTHLY SHREDDING SERVICE - CITY CTR & POLICE 50.00 09/10/2019 207383 WILSON'S NURSERY INC TREES/PLANTS 1,751.65 09/10/2019 207384 WINE MERCHANTS INC AUGUST COST OF GOODS - LIQUOR STORE 562.80 09/10/2019 207385 WM MUELLER & SONS FINE MIX FOR STREET REPAIRS 2,733.09 09/10/2019 207386 WM MUELLER & SONS TECHNOLOGY DRIVE PROJECT - PAY APP #2 449,348.38 09/10/2019 207387 WSB & ASSOCIATES, INC. MARCH SERVICES: CAMPBELL & OTTER LAKES - WWTP 11,339.00 09/10/2019 207388 ZARNOTH BRUSH WORKS INC MOBIL POLY CABLEWRAP BROOM REFILL- STWT 446.00 Total - Check Disbursements: $ 2,631,780.97 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/21/19 - 9/10/19 Check Date Check Vendor Name Description Amount Department Purchasing Card Activity - July 2019 Date Dept Vendor Name Description Amount 07/01/2019 ADMIN HAMPTON INN Hotel Costs for Legislative Update Conference 495.58 07/31/2019 ADMIN INTERNATION - ICMA Registration Costs for ICMA Annual Conference 720.00 07/01/2019 FINANCE AMAZON Rubber Bands for DMV 7.94 07/01/2019 FINANCE AMAZON Disinfectant Wipes for DMV 16.78 07/10/2019 FINANCE CASH WISE Food and Supplies for Directors Picnic 168.46 07/10/2019 FINANCE AMAZON Desktop document holder - D. Halquist 13.58 07/10/2019 FINANCE AMAZON 11 x 17 Printer Paper 97.22 07/10/2019 FINANCE AMAZON 11 x 17 Printer Paper 97.22 07/11/2019 FINANCE WAL-MART Soda refill for vending machine 57.04 07/24/2019 FINANCE AMAZON Manilla folders for Legal 38.98 07/02/2019 FIRE CASH WISE Water, gatorade & snacks for rehab in fire trucks 112.14 07/09/2019 FIRE WPSG, INC Dress uniform collar brass 58.84 07/09/2019 FIRE RUNNING'S SUPPLY Straw bales for live burn training 35.94 07/10/2019 FIRE MINNESOTA FIRE SERVICE CERTIF BOARD Firefighter certifications bulk 500.00 07/03/2019 IT AMAZON Park Garage Toner 155.89 07/11/2019 IT CASH WISE Directors Picnic food 36.40 07/15/2019 IT AMAZON Speakers for System Control 10.49 07/15/2019 IT AMAZON Label tape 14.87 07/15/2019 IT AMAZON Flash drives for Dan Nordmann to use for PC setups 39.90 07/18/2019 IT AMAZON USB to serial converter 19.06 07/30/2019 IT AMAZON Cell phone headset 36.99 07/30/2019 IT AMAZON Plotter ink 51.12 07/30/2019 IT AMAZON Hands free supplies for water plant 99.73 07/30/2019 IT AMAZON Ink for plotter 29.77 07/31/2019 IT AMAZON iphone charging cables for squads 9.97 07/31/2019 IT AMAZON Hands free supplies for Marc Sebora 78.39 07/04/2019 PLANNING SEARS Water filter for refrigerator 49.99 07/25/2019 PLANNING EB - EVENTBRITE Training for Dave Halquist 80.00 07/01/2019 POLICE BCA TRAINING & DEVELOPMENT Refund T. Schmeling Drug Training. Class cancelled (375.00) 07/11/2019 POLICE CHINOOK MEDICAL GEAR INC Tactical medical kits. Grant was received for this 2,278.78 07/22/2019 POLICE AMAZON Tyvek suits for booking area. 28.00 07/24/2019 POLICE CORNERHOUSE Phil Mielke Training 150.00 07/01/2019 PRCE THE WEBSTAURANT STORE Food Containers 94.98 07/01/2019 PRCE AMAZON Beef Jerky 74.95 07/01/2019 PRCE AMAZON Storage Organizer 17.59 07/01/2019 PRCE AMAZON Caramel Apple Pops 11.11 07/01/2019 PRCE AMAZON Gold Fish 31.92 07/01/2019 PRCE AMAZON Paper Plates 3.90 07/02/2019 PRCE AMAZON Napkin Dispensers 61.18 07/02/2019 PRCE AMAZON Paper Plates 35.10 07/02/2019 PRCE AMAZON Jack Links 65.88 07/02/2019 PRCE AMAZON Bazooka 77.88 07/02/2019 PRCE AMAZON Paper Cups 99.90 07/02/2019 PRCE AMAZON Ziploc Bags 35.34 07/02/2019 PRCE AMAZON Bank Bags 26.97 07/08/2019 PRCE AMAZON Assorted Candy for Waterpark 163.07 07/08/2019 PRCE AMAZON Computer Risers 50.96 07/08/2019 PRCE AMAZON Candy Straws 25.84 07/11/2019 PRCE THE WEBSTAURANT STORE Food Storage 26.49 07/11/2019 PRCE WHENIWORK.COM When i work 134.42 07/15/2019 PRCE AMAZON Milk 15.79 07/15/2019 PRCE AMAZON Risers 25.48 07/15/2019 PRCE AMAZON Apple Juice 30.28 07/15/2019 PRCE AMAZON Doritos 24.78 07/16/2019 PRCE AMAZON Cheetos 33.54 07/16/2019 PRCE AMAZON Kit Kats 35.98 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/21/19 - 9/10/19 Check Date Check Vendor Name Description Amount 07/16/2019 PRCE AMAZON Cheddar Popcorn 59.92 07/19/2019 PRCE TWINS BALLPARK LLC Youth trip Twins tickets 400.00 07/24/2019 PRCE SUGAR LAKE LODGE MAIMA Conference Lodging 383.29 07/25/2019 PRCE GREEN PAPER PRODUCTS Sporks/ Cups 782.22 07/26/2019 PRCE TARGET Diapers for concessions 24.78 07/29/2019 PRCE CASH WISE Fresh fruit for concessions 32.06 07/01/2019 PUB WKS AMAZON WTP repair parts 49.54 07/01/2019 PUB WKS AMAZON WTP repair parts 23.32 07/01/2019 PUB WKS AMAZON WTP small tool 96.63 07/10/2019 PUB WKS POLLUTION CONTROL AGENCY MPCAConstructionSWPermit- TDK/Uponor 400.00 07/17/2019 PUB WKS HOMELECTRICAL LED bulb replacements 111.63 07/18/2019 PUB WKS SEALMASTER OF MINNESOTA Pavement cold tack material 287.94 07/18/2019 PUB WKS DIAMOND VOGEL PAINT Traffic control paint 778.61 07/29/2019 PUB WKS AMERICINN WW MWOA Conference - Tim G 319.74 07/04/2019 CREEKSIDE SPS COMMERCE June 2019 SPS fees- UH, Bomgaars and ACE 243.90 07/11/2019 CREEKSIDE MINNESOTA NURSERY & LANDSCAPE ASSN 2019-2020 Membership renewal 627.00 07/01/2019 LIQUOR FACEBOOK Facebook advertising 83.06 07/04/2019 LIQUOR CASH WISE July 3rd Food for Staff 117.76 07/09/2019 LIQUOR ACE HARDWARE Cooler Rail maintenance 8.88 07/16/2019 LIQUOR RETAIL INFORMATION TEC Monthly CloudRetailer fee 213.75 07/18/2019 LIQUOR ACE HARDWARE Shopping cart maintenance 2.50 07/23/2019 LIQUOR EIG CONSTANTCONTACT.COM Email advertising 70.00 07/24/2019 LIQUOR ACE HARDWARE Cooler Rail maintenance 3.64 07/25/2019 LIQUOR CASH WISE Wine Tasting Event 4.88 07/01/2019 EDA IEDC ONLINE Entry fee for IEDC award nomination 110.00 07/03/2019 EDA STANDARD PRINTING-N-MAILING Postage to overnight mail flashdrive for BEDC 11.90 07/12/2019 EDA CASEY'S Gas for enterprise center lawn mower 6.08 07/17/2019 EDA SPEEDWAY Gas for EDA van 26.53 07/19/2019 EDA TST RARE STEAKHOUSE - MI Dinner at Mid America EDC Conference Milwaukee 45.10 07/19/2019 EDA GO RITEWAY TRANSPORTATION Transit from airport to hotel Mid America EDC conf 16.00 07/22/2019 EDA QUIZNOS MKE Lunch on July 19th Mid America EDC conference 10.96 07/22/2019 EDA MSP AIRPORT PARKING Parking at MSP airport for Mid America EDC conf 78.00 07/22/2019 EDA PITA PIT Dinner Thursday at Mid America EDC Conference 9.50 07/22/2019 EDA MARRIOTT HOTELS Accommodations at Mid America EDC conference 354.50 07/26/2019 EDA JIMMYS PIZZA Lunch for Finance Team meeting 60.37 07/29/2019 EDA MENARDS HUTCHINSON Materials for Enterprise Center monument sign 221.91 07/30/2019 EDA ACE HARDWARE Equip rental for Enterprise Center monument sign 104.79 07/30/2019 EDA ACE HARDWARE Finish trowel for monument sign project 16.10 07/31/2019 EDA ACE HARDWARE Refund of gas deposit (5.00) 07/31/2019 EDA ACE HARDWARE Refund of gas and cleaning deposits (40.36) 07/31/2019 EDA ACE HARDWARE Compactor Rental and dust mask for sign project 64.05 07/31/2019 EDA HUTCHINSON, CITY OF Sign permit fee 60.00 Total- Purchasing Cards: 1 $ 12,692.88 GRAND TOTAL $ 2,644,473.85 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Review of Potential Civil Air Patrol Site at City of Hutchinson Airport Department: PW/Eng LICENSE SECTION Meeting Date: 9/10/2019 Application Complete N/A Contact: Kent Exner/John Olson Agenda Item Type: Presenter: Kent Exner/John Olson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Based on City staffs recent discussions, representatives of the Minnesota Wing of the Civil Air Patrol (CAP) would like the opportunity to introduce the possibility of developing a CAP training facility site on City of Hutchinson Airport property. At this point, City staff has just recently begun examining the potential site location and associated development, infrastructure and utility related costs. BOARD ACTION REQUESTED: None Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Ordinance No. 19-806 & 19-807- Amending Chapters 111 and 123 Department: Administration LICENSE SECTION Meeting Date: 9/10/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As you recall from the last Council meeting, consideration of these two ordinances was tabled so that city staff could incorporate some of the suggestions that came about during the discussion on them. Enclosed for your review are the food vendor and peddlers/solicitors ordinances that have been modified since the last meeting to incorporate the following: 1. Provisions for the city administrator to issue all transient merchant/peddler and food vendor licenses. 2. Both of the ordinances have been changed to add a provision for temporary and multivendor event licenses to be issued for a period of up to 3 days rather than the single day as was proposed at the last meeting. 3. The transient merchant license has been changed to once again to exempt activities sponsored by the Hutchinson Chamber of Commerce from the requirements of getting licenses. 4. In both of the proposed ordinances mention is made of community festivals and acknowledges that the City Council retains the power to require the licenses that the City Council might see fit for recognized community festivals. City staff would be happy to answer any other questions you may have about these proposed ordinances at the meeting. BOARD ACTION REQUESTED: Approve draft/first reading of Ordinance No. 19-806 & 19-807 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE 19-806 AN ORDINANCE AMENDING CHAPTER 111 — PEDDLERS AND SOLICITORS The City Council hereby ordains: 111.01 DEFINITIONS. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. PEDDLER. Any person, whether a resident of the city or not, who goes from house to house, from place to place or from street to street, conveying or transporting goods, wares or merchandise or offering or exposing the same for sale or making sales and delivering articles to purchasers. It does not include vendors who distribute products to regular customers on regular established routes. SOLICITOR. Any person, whether a resident of the city or not, who goes from house to house, from place to place, or from street to street, in person or by telephone, soliciting or taking or attempting to take orders for sale of goods, wares or merchandise, including magazines, books, periodicals or personal property of any nature whatsoever for future delivery, or for service to be performed in the future, whether or not such individual has, carries or exposes for sale a sample of the subject of such order or whether or not he or she is collecting advance payments on such orders. Such definition includes any person who, for himself or herself, or for another person, firm or corporation, hires, leases, uses or occupies any building, motor vehicle, trailer, structure, tent, railroad box car, boat, hotel room, lodging house, apartment, shop or other place within the city for the primary purpose of exhibiting samples and taking orders for future delivery. It does not include vendors who distribute products to or take orders from regular customers on regular established routes or display products or take orders at invited in -home demonstrations. TRANSIENT MERCHANT. Any person, firm or corporation, whether as owner, agent, consignee or employee whether a resident of the city or not, who engages in a temporary business of selling and delivering goods, wares and merchandise within the city, and who, in furtherance of such purpose, hires, leases, uses or occupies any building, structure, motor vehicle, lodging house, apartments, shops or any street, alley or other place within the city, for the exhibition and sale of such goods, wares and merchandise, either privately or at public auction. Such definition does not include any person who, while occupying such temporary location, does not sell from stock, but exhibits samples for the purpose of securing orders for future delivery only. The sale of farm or garden products, whether or not sold by the person producing the same, shall be included within the definition set forth above; provided, however, that, the City Council may exempt such farm and garden products from the chapter as are sold at a duly organized and authorized farmer's market. (2004 Code, § 111.01) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) § 111.02 LICENSE REQUIRED. (A) It is unlawful for any peddler, solicitor or transient merchant to engage in any business within the city without first obtaining a license therefor from the city. It is unlawful for any solicitor to engage in any business within the city without first registering his or her business information with the city. Business information shall include: (1) Name of owner/agent of company performing solicitation; (2) Company address; (3) Contact phone number of owner/agent; (4) List of all employee names who will be performing solicitation on behalf of company; (5) Estimated time frame when solicitation will occur; (6) Products being solicited; and (7) Other cities solicitation has occurred. (B) Where licensing is referenced throughout the remainder of this chapter, it shall refer to peddlers and transient merchants only (2004 Code, § 111.02) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003; Ord. 13-718, passed 9-24-2013) Penalty, see § 10.99 111.03 Types of license An applicant may apply for the following_types of license: (A) Annual License — an annual license for the activities contained in this chapter may be issued for the duration of a calendar year at a fee set by the City Council as part of the ci . 's fee schedule. The fee shall not be prorated. (B)Temporary License - a license for the activities contained in this chapter may be issued for a period of up to three consecutive days at a fee set by the City Council as part of the city's fee schedule. A maximum of four temporary licenses per calendar year will be issued to the same aDDlicant or for the same location. (C Multi -vendor Sponsored Event License — a license for events hosted by an individual or entity that will have three or more transient merchants and/or food vendors as defined under chapter 123 of this code in attendance. This license will not be issued to the same applicant or for the same location more than four times in a calendar year and is limited to a spee fie date each license is limited to a period of up to three consecutive days. It shall be the responsibili . of the sponsor of the event to provide all of the information required under this chapter for all transient merchants attending the sponsored event. The fee for this license shall be set by the City Council as part of the city's fee schedule. § 111.43 04 EXEMPTIONS This chapter does not include the acts of persons selling personal property at wholesale to dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in delivery goods in the regular course of business. Nor shall the provisions of this chapter be applied to the acts of persons selling or displaying personal property, goods or wares to merchants or their employees for use in the merchant's business or sale upon consignment by the merchant. Additionally, multi -vendor events that are held at the Hutchinson Event Center, McLeod County Fairgrounds, Hutchinson Mall or are sponsored by the Chamber of Commerce ara ler +he Httte inner Ma4 are exempt. Nothing contained in this chapter prohibits any sale required by statute or by order of any court, or prevents any person conducting a bona fide auction sale pursuant to law. (2004 Code, § 111.03) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) § 111.,04 05 APPLICATION. (A) Applicants for a license under this chapter shall file with the City Administrator a sworn application in writing on a form to be furnished by the City Administrator. (B) The application shall give the following information: (1) Name and physical description of applicant; (2) Complete permanent home and local address of the applicant and, in the case of transient merchants, the local address from which proposed sales will be made; (3) A brief description of the nature of the business and the goods to be sold; (4) The name and address of the employer, principal or supplier of the applicant, together with credentials therefrom establishing the exact relationship; (5) The length of time for which the right to do business is desired; (6) The source of supply of the goods or property proposed to be sold, or orders taken for the sale thereof, where such goods or products are located at the time said application is filed, and the proposed method of delivery; (7) The names of at least two property owners of the county who will certify as to the applicant's good character and business respectability or, in lieu of the names of references, such other available evidence as to the good character and business responsibility of the applicant as will enable an investigator to properly evaluate such character and business responsibility; (8) A statement as to whether or not the applicant has been convicted of any crime, misdemeanor or violation of any city code provision, other than traffic violations, the nature of the offense and the punishment or penalty assessed therefor; (9) The last municipalities, not to exceed three, where applicant carried on business immediately preceding date of application and the addresses from which such business was conducted in those municipalities; and (10) At the time of filing the application, a license/investigation fee adopted by ordinance of the Council shall be paid to the City Administrator to cover the cost of investigation of the facts stated therein. (2004 Code, § 111.04) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) § 111.05 06 RELIGIOUS AND CHARITABLE ORGANIZATIONS; EXEMPTION. The provisions of this chapter shall not apply to any organization, society, association or corporation desiring to solicit or have solicited in its name money, donations of money or property or financial assistance of any kind or desiring to sell or distribute any item of literature or merchandise for which a fee is charged or solicited from persons other than members of such organizations upon the streets, in office or business buildings, by house to house canvass or in public places for a charitable, religious, patriotic or philanthropic purpose. (2004 Code, § 111.05) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) § 111.,06 07 INVESTIGATION AND ISSUANCE. (A) Upon receipt of each application, it shall be referred to the Chief of Police, who shall immediately institute such investigation of the applicant's business and moral character as he or she deems necessary for the protection of the public good and shall endorse the application in the manner prescribed in this chapter within seven days after it has been filed by the applicant with the City Administrator. (B) As a result of such investigation, the Chief of Police shall endorse his or her approval or disapproval on such application and his or her reasons for the same and return the application to the City Administrator, who, after consideringthe he application and results of the police investigation, may_ administratively_ issue tempo,., ..y ,liens,., all licenses under this chapter. date of the applieation. (C) If the City Administrator of C;etmeil shall reject such application, the City Administrator shall notify the applicant that his or her application is disapproved and that no license will be issued. The City Administrator may deny a license application for any of the reasons contained in Section 111.13 of this ordinance and the applicant may appeal the city administrator's decision in the manner contained in that same section. If the City Administrator the r;,.,,,, :' shall approve such application, the City Administrator shall deliver to the applicant his or her license. Such license shall contain the signature of the issuing officer and shall show the name and address of the licensee, the class of license issued and the kinds of goods to be sold thereunder, the date of issuance and the length of time, not to exceed one year from the date of issuance that the same shall be operative, as well as the license number. Each peddler, solicitor or transient merchant must secure a personal license. No license shall be used at any time by any person other than the one to whom it is issued. The City Administrator shall keep a permanent record of all licenses issued. (2004 Code, § 111.06) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) § 111.07 08 LOUD NOISES AND SPEAKING DEVICES. No licensee, nor any person in his or her behalf, shall shout, cry out, blow a horn, ring a bell or use any sound amplifying device upon any of the streets, alleys, parks or other public places of the city or upon private premises where sound of sufficient volume is emitted or produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks or other public places, for the purpose of attracting attention to any goods, wares or merchandise which such licensee proposes to sell. (2004 Code, § 111.07) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) Penalty, see § 10.99 § 111.49 09 USE OF STREETS. (A) No licensee shall have any exclusive right to any location in the public streets, nor shall any be permitted a stationary location in the public streets or public right-of-way, nor shall any be permitted to operate in a congested area where such operation might impede or inconvenience the public use of such streets. (B) For the purpose of this chapter, the judgment of a police officer, exercised in good faith, shall be deemed conclusive as to whether the area is congested and the public impeded or inconvenienced. (2004 Code, § 111.08) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) Penalty, see § 10.99 § 111.09 10 EXHIBITION OF LICENSE. Licensees are required to exhibit their license at the request of any citizen. (2004 Code, § 111.09) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 111.4-0 11 DUTY OF POLICE TO ENFORCE. It shall be the duty of the police to require any person seen peddling, soliciting or canvassing and who is not known by such officer to have obtained a license hereunder to produce his or her license and to enforce the provisions of this chapter against any person found to be violating the same. (2004 Code, § I11.10) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 111.44 12 RECORDS. The Chief of Police shall report to the City Administrator all convictions for violation of this chapter and the City Administrator shall maintain a record for each license issued and record the reports of violation therein. (2004 Code, § I11.11) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 111.42 13 DENIAL AND REVOCATION OF LICENSE. (A) Licenses applied for or issued under the provisions of this chapter may be denied or revoked by the Council after notice and hearing, for any of the following causes: (1) Fraud, misrepresentation or incorrect statement contained in the application for license; (2) Fraud, misrepresentation or incorrect statement made in the course of carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant merchant or itinerant vendor; (3) Any violation of this section; (4) Conviction of any crime or misdemeanor; and (5) Conducting the business of peddler, canvasser, solicitor, transient merchant, itinerant merchant or itinerant vendor, as the case may be, in an unlawful manner or in such a manner as to constitute a breach of peace or to constitute a menace to health, safety or general welfare of the public. (B) Notice of the hearing for the denial or revocation of a license shall be given by the City Administrator in writing, setting forth specifically the grounds of complaint and the time and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her last known address at least five days prior to the date set for hearing, or shall be delivered by a police officer in the same manner as a summons at least three days prior to the date set for hearing. (2004 Code, § I11.12) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 11 L-14 14 REAPPLICATION. No licensee whose license has been revoked shall make further application until at least six months have elapsed since the last previous revocation. (2004 Code, § I11.13) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 111.4-4 15 EXPIRATION OF LICENSE. (A) All annual licenses issued under the provisions of this chapter shall expire at midnight on December 31 in the year when issued. (B) Other than annual, licenses shall expire at midnight on the date specified in the license. § 111.16 Community Festivals. The City Council retains the authority to determine what types of licensing, if any, are required of the sponsors of recognized community festivals. (2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992; Ord. W3-340, passed - -2003) Adopted by the City Council this Gary T. Forcier, Mayor day of 2019. Attest: Matthew Jaunich, City Administrator ORDINANCE 19-806 AN ORDINANCE AMENDING CHAPTER 111 — PEDDLERS AND SOLICITORS The City Council hereby ordains: 111.01 DEFINITIONS. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. PEDDLER. Any person, whether a resident of the city or not, who goes from house to house, from place to place or from street to street, conveying or transporting goods, wares or merchandise or offering or exposing the same for sale or making sales and delivering articles to purchasers. It does not include vendors who distribute products to regular customers on regular established routes. SOLICITOR. Any person, whether a resident of the city or not, who goes from house to house, from place to place, or from street to street, in person or by telephone, soliciting or taking or attempting to take orders for sale of goods, wares or merchandise, including magazines, books, periodicals or personal property of any nature whatsoever for future delivery, or for service to be performed in the future, whether or not such individual has, carries or exposes for sale a sample of the subject of such order or whether or not he or she is collecting advance payments on such orders. Such definition includes any person who, for himself or herself, or for another person, firm or corporation, hires, leases, uses or occupies any building, motor vehicle, trailer, structure, tent, railroad box car, boat, hotel room, lodging house, apartment, shop or other place within the city for the primary purpose of exhibiting samples and taking orders for future delivery. It does not include vendors who distribute products to or take orders from regular customers on regular established routes or display products or take orders at invited in -home demonstrations. TRANSIENT MERCHANT. Any person, firm or corporation, whether as owner, agent, consignee or employee whether a resident of the city or not, who engages in a temporary business of selling and delivering goods, wares and merchandise within the city, and who, in furtherance of such purpose, hires, leases, uses or occupies any building, structure, motor vehicle, lodging house, apartments, shops or any street, alley or other place within the city, for the exhibition and sale of such goods, wares and merchandise, either privately or at public auction. Such definition does not include any person who, while occupying such temporary location, does not sell from stock, but exhibits samples for the purpose of securing orders for future delivery only. The sale of farm or garden products, whether or not sold by the person producing the same, shall be included within the definition set forth above; provided, however, that, the City Council may exempt such farm and garden products from the chapter as are sold at a duly organized and authorized farmer's market. (2004 Code, § 111.01) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) § 111.02 LICENSE REQUIRED. (A) It is unlawful for any peddler, solicitor or transient merchant to engage in any business within the city without first obtaining a license therefor from the city. It is unlawful for any solicitor to engage in any business within the city without first registering his or her business information with the city. Business information shall include: of company; (1) Name of owner/agent of company performing solicitation; (2) Company address; (3) Contact phone number of owner/agent; (4) List of all employee names who will be performing solicitation on behalf (5) Estimated time frame when solicitation will occur; (6) Products being solicited; and (7) Other cities solicitation has occurred. (B) Where licensing is referenced throughout the remainder of this chapter, it shall refer to peddlers and transient merchants only. (2004 Code, § 111.02) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003; Ord. 13-718, passed 9-24-2013) Penalty, see § 10.99 § 111.03 Types of license An applicant may apply for the following types of license: (A) Annual License — an annual license for the activities contained in this chapter may be issued for the duration of a calendar year at a fee set by the City Council as part of the city's fee schedule. The fee shall not be prorated. (B)Temporary License - a license for the activities contained in this chapter may be issued for a period of up to three consecutive days at a fee set by the City Council as part of the city's fee schedule. A maximum of four temporary licenses per calendar year will be issued to the same applicant or for the same location. (C) Multi -vendor Sponsored Event License — a license for events hosted by an individual or entity that will have three or more transient merchants and/or food vendors as defined under chapter 123 of this code in attendance. This license will not be issued to the same applicant or for the same location more than four times in a calendar year and each license is limited to a period of up to three consecutive days. It shall be the responsibility of the sponsor of the event to provide all of the information required under this chapter for all transient merchants attending the sponsored event. The fee for this license shall be set by the City Council as part of the city's fee schedule. § 111. 04 EXEMPTIONS This chapter does not include the acts of persons selling personal property at wholesale to dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in delivery goods in the regular course of business. Nor shall the provisions of this chapter be applied to the acts of persons selling or displaying personal property, goods or wares to merchants or their employees for use in the merchant's business or sale upon consignment by the merchant. Additionally, multi -vendor events that are held at the Hutchinson Event Center, McLeod County Fairgrounds, Hutchinson Mall or are sponsored by the Chamber of Commerce are exempt. Nothing contained in this chapter prohibits any sale required by statute or by order of any court, or prevents any person conducting a bona fide auction sale pursuant to law. (2004 Code, § 111.03) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) § 111.05 APPLICATION. (A) Applicants for a license under this chapter shall file with the City Administrator a sworn application in writing on a form to be furnished by the City Administrator. (B) The application shall give the following information: (1) Name and physical description of applicant; (2) Complete permanent home and local address of the applicant and, in the case of transient merchants, the local address from which proposed sales will be made; (3) A brief description of the nature of the business and the goods to be sold; (4) The name and address of the employer, principal or supplier of the applicant, together with credentials therefrom establishing the exact relationship; (5) The length of time for which the right to do business is desired; (6) The source of supply of the goods or property proposed to be sold, or orders taken for the sale thereof, where such goods or products are located at the time said application is filed, and the proposed method of delivery; (7) The names of at least two property owners of the county who will certify as to the applicant's good character and business respectability or, in lieu of the names of references, such other available evidence as to the good character and business responsibility of the applicant as will enable an investigator to properly evaluate such character and business responsibility; (8) A statement as to whether or not the applicant has been convicted of any crime, misdemeanor or violation of any city code provision, other than traffic violations, the nature of the offense and the punishment or penalty assessed therefor; (9) The last municipalities, not to exceed three, where applicant carried on business immediately preceding date of application and the addresses from which such business was conducted in those municipalities; and (10) At the time of filing the application, a license/investigation fee adopted by ordinance of the Council shall be paid to the City Administrator to cover the cost of investigation of the facts stated therein. (2004 Code, § 111.04) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) § 111.06 RELIGIOUS AND CHARITABLE ORGANIZATIONS; EXEMPTION. The provisions of this chapter shall not apply to any organization, society, association or corporation desiring to solicit or have solicited in its name money, donations of money or property or financial assistance of any kind or desiring to sell or distribute any item of literature or merchandise for which a fee is charged or solicited from persons other than members of such organizations upon the streets, in office or business buildings, by house to house canvass or in public places for a charitable, religious, patriotic or philanthropic purpose. (2004 Code, § 111.05) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) § 111. 07 INVESTIGATION AND ISSUANCE. (A) Upon receipt of each application, it shall be referred to the Chief of Police, who shall immediately institute such investigation of the applicant's business and moral character as he or she deems necessary for the protection of the public good and shall endorse the application in the manner prescribed in this chapter within seven days after it has been filed by the applicant with the City Administrator. (B) As a result of such investigation, the Chief of Police shall endorse his or her approval or disapproval on such application and his or her reasons for the same and return the application to the City Administrator, who, after considering the application and results of the police investigation, may administratively issue all licenses under this chapter. (C) If the City Administrator shall reject such application, the City Administrator shall notify the applicant that his or her application is disapproved and that no license will be issued. If the City Administrator shall approve such application, the City Administrator shall deliver to the applicant his or her license. Such license shall contain the signature of the issuing officer and shall show the name and address of the licensee, the class of license issued and the kinds of goods to be sold thereunder, the date of issuance and the length of time, not to exceed one year from the date of issuance that the same shall be operative, as well as the license number. Each peddler, solicitor or transient merchant must secure a personal license. No license shall be used at any time by any person other than the one to whom it is issued. The City Administrator shall keep a permanent record of all licenses issued. (2004 Code, § 111.06) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) § 111.08 LOUD NOISES AND SPEAKING DEVICES. No licensee, nor any person in his or her behalf, shall shout, cry out, blow a horn, ring a bell or use any sound amplifying device upon any of the streets, alleys, parks or other public places of the city or upon private premises where sound of sufficient volume is emitted or produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks or other public places, for the purpose of attracting attention to any goods, wares or merchandise which such licensee proposes to sell. (2004 Code, § 111.07) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) Penalty, see § 10.99 § 111.09 USE OF STREETS. (A) No licensee shall have any exclusive right to any location in the public streets, nor shall any be permitted a stationary location in the public streets or public right-of-way, nor shall any be permitted to operate in a congested area where such operation might impede or inconvenience the public use of such streets. (B) For the purpose of this chapter, the judgment of a police officer, exercised in good faith, shall be deemed conclusive as to whether the area is congested and the public impeded or inconvenienced. (2004 Code, § 111.08) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) Penalty, see § 10.99 § 111.10 EXHIBITION OF LICENSE. Licensees are required to exhibit their license at the request of any citizen. (2004 Code, § 111.09) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 111.11 DUTY OF POLICE TO ENFORCE. It shall be the duty of the police to require any person seen peddling, soliciting or canvassing and who is not known by such officer to have obtained a license hereunder to produce his or her license and to enforce the provisions of this chapter against any person found to be violating the same. (2004 Code, § I11.10) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 111.12 RECORDS. The Chief of Police shall report to the City Administrator all convictions for violation of this chapter and the City Administrator shall maintain a record for each license issued and record the reports of violation therein. (2004 Code, § I11.11) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 111.13 Denial and REVOCATION OF LICENSE. (A) Licenses applied for or issued under the provisions of this chapter may be denied or revoked by the Council after notice and hearing, for any of the following causes: (1) Fraud, misrepresentation or incorrect statement contained in the application for license; (2) Fraud, misrepresentation or incorrect statement made in the course of carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant merchant or itinerant vendor; (3) Any violation of this section; (4) Conviction of any crime or misdemeanor; and (5) Conducting the business of peddler, canvasser, solicitor, transient merchant, itinerant merchant or itinerant vendor, as the case may be, in an unlawful manner or in such a manner as to constitute a breach of peace or to constitute a menace to health, safety or general welfare of the public. (B) Notice of the hearing for the denial or revocation of a license shall be given by the City Administrator in writing, setting forth specifically the grounds of complaint and the time and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her last known address at least five days prior to the date set for hearing, or shall be delivered by a police officer in the same manner as a summons at least three days prior to the date set for hearing. (2004 Code, § 111.12) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 111.14 REAPPLICATION. No licensee whose license has been revoked shall make further application until at least six months have elapsed since the last previous revocation. (2004 Code, § I11.13) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 111.15 EXPIRATION OF LICENSE. (A) All annual licenses issued under the provisions of this chapter shall expire at midnight on December 31 in the year when issued. (B) Other than annual, licenses shall expire at midnight on the date specified in the license. § 111.16 Community Festivals. The City Council retains the authority to determine what types of licensing, if any, are required of the sponsors of recognized community festivals. (2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992; Ord. W3-340, passed - -2003) Adopted by the City Council this Gary T. Forcier, Mayor day of 2019. Attest: Matthew Jaunich, City Administrator ORDINANCE 19-807 AN ORDINANCE AMENDING CHAPTER 123 — FOOD VENDORS The City Council hereby ordains: 123.01 DEFINITIONS. For the purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. MOBILE FOOD CART. A non -motorized cart from which prepackaged or ready -to -eat foods are sold to the public. MOBILE FOOD VEHICLE. A self-contained vehicle or trailer used to prepare and serve food or ice cream novelties that is readily movable without disassembling. TEMPORARY FOOD STAND. A food and beverage service establishment that is disassembled and moved from location to location which operates no more than 21 days in the same location (2004 Code, § 123.01) (Ord. 13-0704, passed 3-26-2013) § 123.02 LICENSE REQUIRED. It is unlawful for any person to engage in the business of selling items from a mobile food cart or food vehicle in the city without having obtained the proper license therefor, except as stated herein. (2004 Code, § 123.02) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99 § 123.03 TYPES OF LICENSE. (A) Annual License — an annual license for the activities contained in this chapter may be issued for the duration of a calendar year at a fee set by the City Council as part of the ci . 's fee schedule. The fee shall not be prorated. (B)Temporary License - a license for the activities contained in this chapter may be issued for a period of up to three consecutive days at a fee set by the City Council as part of the city's fee schedule. A maximum of four temporary licenses per calendar year will be issued to the same applicant or for the same location. Multi -vendor Sponsored Event License — a license for events hosted by an individual or entity that will have three or more food vendors and/or transient merchants as defined in chapter 111 of this code in attendance. This license may be issued for a 2ro 1� period of up to three consecutive days and may be issued up to four times per calendar year per applicant. It shall be the responsibility of the sponsor of the event to provide all of the information required under this chapter for all transient merchants attendingthe he sponsored event. The fee for this license shall be set by the City Council as part of the city's fee schedule. This license will not be issued to the same applicant or for the same location more than four times in a calendar year. § 123.03 04 REQUIREMENTS (A) All persons applying for a mobile food cart or food vehicle license shall first have obtained all proper licenses from the state and submit copies of said licenses to the city for review during license application process. (B) All mobile f ea eai4 licensees under this chapter conducting activities on city owned or controlled property shall be properly insured naming the city as an additional insured for liability imposed by law arising out of the ownership, maintenance or operation of such cart or vehicle in amounts of at least $50,000 for the injury or death of one person, $100,000 for the injury or death of two or more persons and $10,000 for damage to property. (C) Licensees shall have a waste receptacle available to patrons and are responsible for all litter and waste generated by the food cart or food vehicle operation. No tables or chairs for customer use are permitted. (D) All signage, other than one sandwich board sign as permitted through the Planning Department shall be affixed to the food cart or food vehicle only. Use of sandwich board signs by licensees shall be subject to the requirements of this chapter. (E) All mobile food carts or food vehicles shall prominently display all relevant state and local licenses and permits. (F) In areas where parking spaces are delineated, no food vehicle shall occupy more than two parking spaces and shall otherwise comply with all parking regulations. (2004 Code, § 123.03) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99 § 123.05 INVESTIGATION AND ISSUANCE. (A)Upon receipt of each application, it shall be referred to the Chief of Police, who shall immediately institute such investigation of the applicant's business and moral character as he or she deems necessary for the protection of the public good and shall endorse the application in the manner prescribed in this chapter within seven days after it has been filed b, t�pplicant with the City Administrator. (B) As a result of such investigation, the Chief of Police shall endorse his or her approval or disapproval on such application and his or her reasons for the same and return the application to the City Administrator, who, after considering the application and results of the police investigation, may administratively issue tem_„efafy ieense^ all licenses under this cha ter. in the ease of anntial of mtilfiyendeF event lieenses, the eity administfatef shall Wage d+e date of the (C If the City Administrators shall reject such application, the City Administrator shall notify the applicant that his or her application is disapproved and that no license will be issued. The City Administrator may deny a license application for any of the reasons contained in Section 123.07 of this ordinance and the applicant may appeal the city administrator's decision in the manner contained in that same section. If the City Administrator et: t4e Ge ffi c- shall approve such application, the City Administrator shall deliver to the applicant his or her license. Such license shall contain the signature of the issuing officer and shall show the name and address of the licensee, the class of license issued and *hof Reeds to be sold thee-ou*de,., the date of issuance and the length of time, not to exceed one ye from the date of issuance that the same shall be operative, as well as the license number. Qedd ef-senciter()F tFansient fnef:ehant fmist seettt:e a i3ef:senal lieense. No license shall be used at any time by any person other than the one to whom it is issued. The City Administrator shall keep a permanent record of all licenses issued. § 123.04 06 RESTRICTIONS. It is unlawful for any niebile feed eaft of feed vehiele licensee under this chapter to engage in the following activities: (A) To operate within 100 feet of a restaurant that is open for service without the written consent of the restaurant owner or operator; (B) To operate a food cart within 500 feet of any festival, fair or civic event, except when authorized to do so by the event sponsor in writing; (C) To operate on public property or adjacent parking lots where a concession stand is open and operating; (D) To operate in violation of nuisance statutes or ordinances; (E) To operate on any public parking lot, trail or public sidewalk within four feet of the curb or roadway; (F) To operate in such a way as to impede normal traffic flow; (G) To permit smoking within 15 feet of the food cart or food vehicle; (H) To operate within five feet of any crosswalk, access ramp, disabled parking space or in a manner that would impede access to any adjacent business; (I) To sell or distribute alcoholic beverages; and/or (J) To disobey any order of the City Police Department. (2004 Code, § 123.04) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99 § 123.07 DENIAL AND REVOCATION OF LICENSE. (A) Licenses applied for or issued under the provisions of this chapter may be denied or revoked by the Council after notice and , hearin for or any of the following causes: (1) Fraud, misrepresentation or incorrect statement contained in the application for license, Fraud. misrepresentation or incorrect statement made in the course of carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant merchant or itinerant vendor, (3) Any violation of this section, (4) Conviction of any crime or misdemeanor, and (B) Notice of the hearing for the denial or revocation of a license shall be i. vg en by the City Administrator in writing, setting forth specifically the grounds of complaint and the time and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her last known address at least five days prior to the date set for hearing, or shall be delivered by police officer in the same manner as a summons at least three days prior to the date set for hearing. (2004 Code, § 111.12) (Ord. 92-52, passed 2-25-1992, Ord. 03-340, passed - -2003) § 123.08 REAPPLICATION. No licensee whose license has been revoked shall make further application until at least six months have elapsed since the last previous revocation. (2004 Code, § 111.13) (Ord. 92-52, passed 2-25-1992, Ord. 03-340, passed - -2003) 123.09 EXPIRATION OF LICENSE. (A) All annual licenses issued under the provisions of this chapter shall expire at midnight on December 31 in the year when issued. (B) Other than annual, licenses shall expire at midnight on the date specified in the license. (2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992, Ord. W3-340, passed - -2003) § 123.10 Community Festivals. The City Council retains the authority to determine what types of licensing if any, are required of the sponsors of recognized community festivals. § 123.99 PENALTY. Violations of any portion of this section are punishable as a misdemeanor and are grounds for the suspension or revocation of the mobile food cart license in accordance with § 110.03 of this code of ordinances. (2004 Code, § 123.99) (Ord. 13-0704, passed 3-26-2013) Adopted by the City Council this Gary T. Forcier, Mayor day of 2019. Attest: Matthew Jaunich, City Administrator ORDINANCE 19-807 AN ORDINANCE AMENDING CHAPTER 123 — FOOD VENDORS The City Council hereby ordains: 123.01 DEFINITIONS. For the purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. MOBILE FOOD CART. A non -motorized cart from which prepackaged or ready -to -eat foods are sold to the public. MOBILE FOOD VEHICLE. A self-contained vehicle or trailer used to prepare and serve food or ice cream novelties that is readily movable without disassembling. TEMPORARY FOOD STAND. A food and beverage service establishment that is disassembled and moved from location to location which operates no more than 21 days in the same location. (2004 Code, § 123.01) (Ord. 13-0704, passed 3-26-2013) § 123.02 LICENSE REQUIRED. It is unlawful for any person to engage in the business of selling items from a mobile food cart or food vehicle in the city without having obtained the proper license therefor, except as stated herein. (2004 Code, § 123.02) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99 § 123.03 TYPES OF LICENSE. (A) Annual License — an annual license for the activities contained in this chapter may be issued for the duration of a calendar year at a fee set by the City Council as part of the city's fee schedule. The fee shall not be prorated. (B)Temporary License - a license for the activities contained in this chapter may be issued for a period of up to three consecutive days at a fee set by the City Council as part of the city's fee schedule. A maximum of four temporary licenses per calendar year will be issued to the same applicant or for the same location. (C) Multi -vendor Sponsored Event License — a license for events hosted by an individual or entity that will have three or more food vendors and/or transient merchants as defined in chapter 111 of this code in attendance. This license may be issued for a period of up to three consecutive days and may be issued up to four times per calendar year per applicant. It shall be the responsibility of the sponsor of the event to provide all of the information required under this chapter for all transient merchants attending the sponsored event. The fee for this license shall be set by the City Council as part of the city's fee schedule. This license will not be issued to the same applicant or for the same location more than four times in a calendar year. § 123.04 REQUIREMENTS (A) All persons applying for a mobile food cart or food vehicle license shall first have obtained all proper licenses from the state and submit copies of said licenses to the city for review during license application process. (B) All licensees under this chapter conducting activities on city owned or controlled property shall be properly insured naming the city as an additional insured for liability imposed by law arising out of the ownership, maintenance or operation of such cart or vehicle in amounts of at least $50,000 for the injury or death of one person, $100,000 for the injury or death of two or more persons and $10,000 for damage to property. (C) Licensees shall have a waste receptacle available to patrons and are responsible for all litter and waste generated by the food cart or food vehicle operation. No tables or chairs for customer use are permitted. (D) All signage, other than one sandwich board sign as permitted through the Planning Department shall be affixed to the food cart or food vehicle only. Use of sandwich board signs by licensees shall be subject to the requirements of this chapter. (E) All mobile food carts or food vehicles shall prominently display all relevant state and local licenses and permits. (F) In areas where parking spaces are delineated, no food vehicle shall occupy more than two parking spaces and shall otherwise comply with all parking regulations. (2004 Code, § 123.03) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99 § 123.05 INVESTIGATION AND ISSUANCE. (A) Upon receipt of each application, it shall be referred to the Chief of Police, who shall immediately institute such investigation of the applicant's business and moral character as he or she deems necessary for the protection of the public good and shall endorse the application in the manner prescribed in this chapter within seven days after it has been filed by the applicant with the City Administrator. (B) As a result of such investigation, the Chief of Police shall endorse his or her approval or disapproval on such application and his or her reasons for the same and return the application to the City Administrator, who, after considering the application and results of the police investigation, may administratively issue all licenses under this chapter (C)_If the City Administrator shall reject such application, the City Administrator shall notify the applicant that his or her application is disapproved and that no license will be issued. The City Administrator may deny a license application for any of the reasons contained in Section 123.07 of this ordinance and the applicant may appeal the city administrator's decision in the manner contained in that same section. If the City Administrator shall approve such application, the City Administrator shall deliver to the applicant his or her license. Such license shall contain the signature of the issuing officer and shall show the name and address of the licensee, the class of license issued and the date of issuance and the length of time, not to exceed one year from the date of issuance that the same shall be operative, as well as the license number. No license shall be used at any time by any person other than the one to whom it is issued. The City Administrator shall keep a permanent record of all licenses issued. § 123.06 RESTRICTIONS. It is unlawful for any_licensee under this chapter to engage in the following activities: (A) To operate within 100 feet of a restaurant that is open for service without the written consent of the restaurant owner or operator; (B) To operate a food cart within 500 feet of any festival, fair or civic event, except when authorized to do so by the event sponsor in writing; (C) To operate on public property or adjacent parking lots where a concession stand is open and operating; (D) To operate in violation of nuisance statutes or ordinances; (E) To operate on any public parking lot, trail or public sidewalk within four feet of the curb or roadway; (F) To operate in such a way as to impede normal traffic flow; (G) To permit smoking within 15 feet of the food cart or food vehicle; (H) To operate within five feet of any crosswalk, access ramp, disabled parking space or in a manner that would impede access to any adjacent business; (I) To sell or distribute alcoholic beverages; and/or (J) To disobey any order of the City Police Department. (2004 Code, § 123.04) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99 § 123.07 DENIAL AND REVOCATION OF LICENSE. (A) Licenses applied for or issued under the provisions of this chapter may be denied or revoked by the Council after notice and hearing, for any of the following causes: (1) Fraud, misrepresentation or incorrect statement contained in the application for license; (2) Fraud, misrepresentation or incorrect statement made in the course of carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant merchant or itinerant vendor; (3) Any violation of this section; (4) Conviction of any crime or misdemeanor; and (B) Notice of the hearing for the denial or revocation of a license shall be given by the City Administrator in writing, setting forth specifically the grounds of complaint and the time and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her last known address at least five days prior to the date set for hearing, or shall be delivered by a police officer in the same manner as a summons at least three days prior to the date set for hearing. (2004 Code, § 111.12) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 123.08 REAPPLICATION. No licensee whose license has been revoked shall make further application until at least six months have elapsed since the last previous revocation. (2004 Code, § 111.13) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) § 123.09 EXPIRATION OF LICENSE. (A) All annual licenses issued under the provisions of this chapter shall expire at midnight on December 31 in the year when issued. (B) Other than annual, licenses shall expire at midnight on the date specified in the license. (2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992; Ord. W3-340, passed - -2003) § 123.10 Community Festivals. The City Council retains the authority to determine what types of licensing, if any, are required of the sponsors of recognized community festivals. § 123.99 PENALTY. Violations of any portion of this section are punishable as a misdemeanor and are grounds for the suspension or revocation of the mobile food cart license in accordance with § 110.03 of this code of ordinances. (2004 Code, § 123.99) (Ord. 13-0704, passed 3-26-2013) Adopted by the City Council this Gary T. Forcier, Mayor day of 2019. Attest: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL Cityaf A� L� Request for Board Action 7S Authorizing Resolution 15091 for the Sale of $5,860,000 General Obligation Agenda Item: Improvement and Refunding Bonds, Series 2019A Department: Finance LICENSE SECTION Meeting Date: 9/10/2019 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Nick Anhut Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency iN, Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Nick Anhut from Ehlers will present the 2019 pre -sale report for the issuance of G.O. Improvement Bonds and Refunding Bonds with a par value estimated at $5,860,000 (series 2019A). This year's bonding includes the refinancing of the 2009A G.O. Sewer Bonds and the 2009B G.O. Water Bonds, to take advantage of the low interest rates. The total par value of this issuance is as distributed as follows: 1) $2,840,000 - G.O. Improvement Bonds for our 2019 improvement projects 2) $1,240,000 - Refinancing of the 2009A G.O. Sewer Bonds 3) $1,780,000 - Refinancing of the 2009B G.O. Water Bonds The City of Hutchinson annually issues 429 General Obligation Improvement Bonds to finance major infrastructure capital expenditure projects. The first step in this process is for council to authorize a resolution to move forward with providing a bond issuance to finance a portion of the improvement costs. Once the resolution is approved, Ehlers, who is the City's financial advisor, will initiate the process. Ehlers will compile documents with city staff assistance, coordinate a bond rating call with city staff and solicit competitive bids on behalf of the City of Hutchinson. The proposed Debt Issuance Schedule is provided within the Pre -Sale Report which accompanies this board action form. The bond sale will be awarded to the winning bidder at the October 8th council meeting and the bond proceeds are expected to be received in early November. The 2019 bonding includes financing for the project costs related to: 1) 5th Avenue South Reconstruction, 2) South Grade Road Corridor Improvements, and 3) Technology Drive Construction The City will make debt service payments over a 15-year period while Special Assessments will be repaid by property owners to the City over a 10-year period. The future debt service payments related to this bond issuance meet the guidelines of the City's Debt Management Plan and will be paid from the debt tax levy dollars and special assessments received. The debt service related to the Water and Sewer Refundings will be paid by cash provided from operations within the Water and Sewer funds. BOARD ACTION REQUESTED: Approve resolution #14944 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Resolution No. 15091 Councilmember introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $5,860,000 General Obligation Improvement and Refunding Bonds, Series 2019A A. WHEREAS, the City Council of the City of Hutchinson, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $5,860,000 General Obligation Improvement and Refunding Bonds, Series 2019A (the "Bonds"), to finance a portion of its 2019 infrastructure improvement program and a current refunding of the outstanding maturities of its General Obligation Sewer Revenue Refunding Bonds, Series 2009A and General Obligation Water Revenue Refunding Bonds, Series 200913; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Authorization, Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting: Proposal Opening. The City Council shall meet at 5:30 p.m. on October 8, 2019, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 10th day of September 2019. City Administrator 2019 Infrastructure Improvements Project 5th Avenue South Reconstruction South Grade Road Corridor Improv Technology Drive construction Contingency Totals Council Presale Approval Council Award Sale Receive Proceeds PROJECT COSTS Engineering Admin Total Cost Fees Fees costs 2,904,171 301,818 120,727 3,326,716 2,398,187 - - 2,398,187 650,915 93,642 37,456 782,013 150,000 - - 150,000 6,103,273 395,460 158,183 6,656,916 9/10/19 10/8/19 Early Nov FUNDING SOURCES State Enterprise Fund Transfers Other GO Bonding Total Aid Water Sewer Storm Water Funds Assmts City Debt Funding 883,191 210,804 36,132 355,401 157,613 1,683,575 3,326,716 881,142 161,945 - 279,716 741,000' 123,494 210,890 2,398,187 - - - 353,563 377,686 50,764 782,013 - - - - 150,000 150,000 1,764,333 372,749 36,132 635,117 1,094,563 658,793 2,095,229 6,656,916 City Debt 2,095,229 Assessments 658,793 Bond Issuance Costs 85,978 Net Bonding Requirement ! 2,840,000 City Debt Plan Limit 1,900,000 2019 City Debt 2,095,229 Balance (195,229) Being over the $1.9M target is offset by tower interest rates and by previous year's issuances being under the $1.9M target. 'EHLERS W LEADERS IN PUBLIC FINANCE September 10, 2019 Pre -Sale Report for City of Hutchinson, Minnesota $5,860,000 General Obligation Improvement and Refunding Bonds, Series 2019A Prepared by: Nick Anhut, CIPMA Senior Municipal Advisor Bruce Kimmel, CIPMA Senior Municipal Advisor BUILDING COMMUNITIES. IT'S WHAT WE DO. ® info@ehlers-inc.com '�, 1 (800) 552-1171 ® www.ehlers-inc.com Executive Summary of Proposed Debt Proposed Issue: $5,860,000 General Obligation Improvement and Refunding Bonds, Series 2019A (the "Bonds") Purposes: The proposed issue includes fixed-rate financing for: 1) a portion of the City's 2019 infrastructure improvement projects, and 2) effecting current refundings of the City's 2009A and 2009B bonds. Inclusive of estimated financing costs, the proposed bond sizing includes: • $2,840,000 Improvement Projects portion for the assessed and city share of costs net of state aid and other available funds. Debt service will be paid from special assessments levied against benefiting properties for ten years and a 15-year tax levy. • $1,240,000 Current Refunding of General Obligation Sewer Revenue Refunding Bonds, Series 2009A. Debt service will continue to be paid from sewer revenues. Interest rates on the obligations proposed to be refunded are 3.75% to 4.20%. This refunding is expected to reduce debt service expenses by approximately $42,400 over the next five years. The Net Present Value Benefit of the refunding is estimated to be $39,700, equal to 3.1% of the refunded debt service. • $1,780,000 Current Refunding of General Obligation Water Revenue Refunding Bonds, Series 2009B. Debt service will continue to be paid from water revenues. Interest rates on the obligations proposed to be refunded are 4.05% to 4.40%. This refunding is expected to reduce debt service expenses by approximately $178,500 over the next nine years. The Net Present Value Benefit of the refunding is estimated to be $159,500, equal to 8.2% of the refunded debt service. Both refundings are considered "Current Refundings" as the obligations being refunded are callable (pre -payable) within 90 days of the date of issue of the new Bonds. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429, 444 and 475. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. • Because the City is assessing at least 20% of the Improvement Projects portion, Chapter 429 allows this portion of the Bonds to be a general obligation without a referendum and will not count against the City's debt limit. • Chapter 444 allows cities to issue general obligation debt without limitation as long as the 2009A and 2009B refunding portions' debt service is expected to be paid from water and sewer revenues. Presale Report September 10, 2019 City of Hutchinson, Minnesota Page 1 Term/Call Feature: The Bonds are being issued for a term of 15 years, 3 months. Principal on the Bonds will be due on February 1 in the years 2021 through 2035. Interest is payable every six months beginning August 1, 2020. The Bonds will be subject to prepayment at the discretion of the City starting February 1, 2028 or any date thereafter at a price of par plus accrued interest. Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City's most recent bond issues were rated by Standard & Poor's. The current ratings on those bonds are "AA-." The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Method of Sale/Placement: We will solicit competitive bids for the purchase of the Bonds from underwriters and banks. We will include an allowance for discount bidding in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance will be used to reduce your borrowing amount. Premium Pricing: In some cases, investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The underwriter of the bonds will retain a portion of this reoffering premium as their compensation (or "discount") but will pay the remainder of the premium to the City. Any net premium received may be retained for additional project funding or used to reduce the principal amount of the Bonds. The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.0% to 10.0% of the face amount of the issue. This means that an issuer with a $6,000,000 offering may receive bids that result in proceeds of $6,120,000 to $6,600,000. The amount of premium can be restricted in the bid specifications. Be advised that restrictions on premium may result in fewer bids, but may also eliminate large adjustments on the day of sale and unintended impacts with respect to debt service payments. Ehlers will identify appropriate premium restrictions for the Bonds intended to achieve the City's objectives for this financing. Presale Report September 10, 2019 City of Hutchinson, Minnesota Page 2 Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that, other than the obligations proposed to be refunded by the Bonds, there are no other refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Bonds tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Signature, No -Litigation, Arbitrage Certificate and Purchase Price Receipt prepared by your Bond Attorney and provided at closing. You have retained Ehlers to assist you with compliance with these rules. We also recommend that you establish written procedures regarding compliance with IRS rules. Risk Factors: Special Assessments: In sizing the proposed Improvement Projects portion of the Bonds, we have not assumed any pre -paid special assessments and we have assumed that assessments will be levied as projected. If the City receives a significant amount of pre -paid assessments or does not levy the assessments, it may need to increase the levy portion of the debt service to make up for lower revenue from interest earnings than the expected assessment interest rate. Current Refunding: The Bonds are being issued to finance a current refunding of prior City debt obligations. Those prior debt obligations are "callable" on or after February 1, 2020. The new Bonds will not be pre -payable until February 1, 2028. This refunding is being undertaken based in part on an assumption that the City does not expect to pre -pay off this debt prior to the new call date and that market conditions warrant the refunding at this time. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these Presale Report September 10, 2019 City of Hutchinson, Minnesota Page 3 fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Dorsey & Whitney LLP Paying Agent: Bond Trust Services Corporation Rating Agency: S&P Global Ratings Basis for Recommendation: Based on the City's objectives, project funding requirements, our advisory relationship and characteristics of various municipal financing options, we are recommending the issuance of General Obligation Bonds as a suitable option to finance the planned projects. • The issuance is consistent with the City's practices for financing these types of projects and is structured to fit within its long-term financial plans. • General Obligation pledge will result in lower interest rates than other financing options available. • The expectation this form of financing will also meet the City's objectives for term, structure and optional redemption. • The 2009A and 2009B refundings meet the City's objectives to reduce ongoing debt service costs. • The method of sale process identified herein complies with City policy as well as best practices endorsed by the Government Finance Officers Association (GFOA) Summary: The decisions to be made by the City Council are as follows: • Accept or modify the finance assumptions described in this report • Adopt the resolution provided to set a bond sale date. This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report September 10, 2019 City of Hutchinson, Minnesota Page 4 Proposed Debt Issuance Schedule Pre -Sale Review by City Council: September 10, 2019 Due Diligence Call to review Official Statement: Week of September 16, 2019 Distribute Official Statement: Week of September 23, 2019 Conference with Rating Agency: Week of September 23, 2019 City Council Meeting to Award Sale of the Bonds: October 8, 2019 Estimated Closing Date: November 5, 2019 Redemption Date for Bonds Being Refunded: February 1, 2020 Attachments Estimated Sources and Uses of Funds Estimated Proposed Debt Service Schedule Estimated Debt Service Comparison Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts Municipal Advisors: Nick Anhut (651) 697-8507 Bruce Kimmel (651) 697-8572 Disclosure Coordinator: Silvia Johnson (651) 697-8580 Financial Analyst: Alicia Gage (651) 697-8551 The Preliminary Official Statement for this financing will be sent to the City Council at their home or email address for review prior to the sale date. Presale Report September 10, 2019 City of Hutchinson, Minnesota Page 5 Hutchinson, Minnesota $5,860,000 General Obligation Bonds, 2019A Issue Summary - New Money & Cur Ref 09A 09B Assumes Current Market BQ AA- Rates plus 25bps Total Issue Sources And Uses Dated 11/05/2019 1 Delivered 11/05/2019 Current Current Improvement Refunding of Refunding of Issue Projects Series 2009A Series 2009B Summary Sources Of Funds Par Amount of Bonds $2,840,000.00 $1,240,000.00 $1,780,000.00 $5,860,000.00 Total Sources $2,840,000.00 $1,240,000.00 $1,780,000.00 $5,860,000.00 Uses Of Funds Total Underwriter's Discount (1200%) 34,080.00 14,880.00 21,360.00 70,320.00 Costs of Issuance 48,832.79 16,081.90 23,085.31 88,000.00 Deposit to Project Construction Fund 2,754,022.00 - - 2,754,022.00 Deposit to Current Refunding Fund - 1,210,000.00 1,735,000.00 2,945,000.00 Rounding Amount 3,065.21 (961.90) 554.69 2,658.00 Total Uses $2,840,000.00 $1,240,000.00 $1,780,000.00 $5,860,000.00 Series 2019A GO Bonds CR I Issue Summary 1 9/ 3/2019 1 9:41 AM Hutchinson, Minnesota $5,860,000 General Obligation Bonds, 2019A Issue Summary - New Money & Cur Ref 09A 09B Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/05/2019 - - 08/01/2020 - - 93,837.04 93,837.04 - 02/01/2021 420,000.00 1.800% 63,498.75 483,498.75 577,335.79 08/01/2021 - - 59,718.75 59,718.75 - 02/01/2022 490,000.00 1.850% 59,718.75 549,718.75 609,437.50 08/01/2022 - - 55,186.25 55,186.25 - 02/01/2023 605,000.00 1.900% 55,186.25 660,186.25 715,372.50 08/01/2023 - - 49,438.75 49,438.75 - 02/01/2024 610,000.00 1.950% 49,438.75 659,438.75 708,877.50 08/01/2024 - - 43,491.25 43,491.25 - 02/01/2025 760,000.00 2.000% 43,491.25 803,491.25 846,982.50 08/01/2025 - - 35,891.25 35,891.25 - 02/01/2026 505,000.00 2.100% 35,891.25 540,891.25 576,782.50 08/01/2026 - - 30,588.75 30,588.75 - 02/01/2027 480,000.00 2.200% 30,588.75 510,588.75 541,177.50 08/01/2027 - - 25,308.75 25,308.75 - 02/01/2028 510,000.00 2.350% 25,308.75 535,308.75 560,617.50 08/01/2028 - - 19,316.25 19,316.25 - 02/01/2029 520,000.00 2.400% 19,316.25 539,316.25 558,632.50 08/01/2029 - - 13,076.25 13,076.25 - 02/01/2030 200,000.00 2.550% 13,076.25 213,076.25 226,152.50 08/01/2030 - - 10,526.25 10,526.25 - 02/01/2031 150,000.00 2.650% 10,526.25 160,526.25 171,052.50 08/01/2031 - - 8,538.75 8,538.75 - 02/01/2032 150,000.00 2.700% 8,538.75 158,538.75 167,077.50 08/01/2032 - - 6,513.75 6,513.75 - 02/01/2033 155,000.00 2.750% 6,513.75 161,513.75 168,027.50 08/01/2033 - - 4,382.50 4,382.50 - 02/01/2034 160,000.00 2.850% 4,382.50 164,382.50 168,765.00 08/01/2034 - - 2,102.50 2,102.50 - 02/01/2035 145,000.00 2.900% 2,102.50 147,102.50 149,205.00 Total $5,860,000.00 $885,495.79 $6,745,495.79 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 $37,884.89 6.465 Years 2.3373324% 2.5229473% 2.5293556% 2.3234449% 2.7921489% Net Interest Cost 2.3373324% Weighted Average Maturity Series 2019A GO Bonds CR I Issue Summary 1 9/ 3/2019 1 9:41 AM 6.465 Years LEHLER NQ Hutchinson, Minnesota $2,840,000 General Obligation Bonds, 2019A Improvement Projects Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2020 - - - - - - - 02/01/2021 180,000.00 1.800% 80,242.83 260,242.83 273,254.97 89,925.24 183,329.73 02/01/2022 235,000.00 1.850% 61,530.00 296,530.00 311,356.50 87,520.64 223,835.86 02/01/2023 235,000.00 1.900% 57,182.50 292,182.50 306,791.63 85,116.06 221,675.57 02/01/2024 230,000.00 1.950% 52,717.50 282,717.50 296,853.38 82,711.48 214,141.90 02/01/2025 210,000.00 2.000% 48,232.50 258,232.50 271,144.13 80,306.86 190,837.27 02/01/2026 210,000.00 2.100% 44,032.50 254,032.50 266,734.13 77,902.26 188,831.87 02/01/2027 175,000.00 2.200% 39,622.50 214,622.50 225,353.63 75,497.68 149,855.95 02/01/2028 200,000.00 2.350% 35,772.50 235,772.50 247,561.13 73,093.08 174,468.05 02/01/2029 205,000.00 2.400% 31,072.50 236,072.50 247,876.13 70,688.48 177,187.65 02/01/2030 200,000.00 2.550% 26,152.50 226,152.50 237,460.13 68,283.90 169,176.23 02/01/2031 150,000.00 2.650% 21,052.50 171,052.50 179,605.13 - 179,605.13 02/01/2032 150,000.00 2.700% 17,077.50 167,077.50 175,431.38 175,431.38 02/01/2033 155,000.00 2.750% 13,027.50 168,027.50 176,428.88 176,428.88 02/01/2034 160,000.00 2.850% 8,765.00 168,765.00 177,203.25 177,203.25 02/01/2035 145,000.00 2.900% 4,205.00 149,205.00 156,665.25 156,665.25 Total $2,840,000.00 - $540,685.33 $3,380,685.33 $3,549,719.60 $791,045.68 $2,758,673.92 Significant Dates Dated 11/05/2019 First Coupon Date Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) Series 2019A GO Bonds CR I Improvement Projects 1 9/ 3/2019 1 9:41 AM 19121 EHLER LEADERS IN PUBLIC FIN ANC 8/01/2020 $21,813.44 7.681 Years 2.4786793% 2.6349132% 2.6405240% 2.3234449% 2.9001837% Hutchinson, MN $2,025,000 GO Sewer Revenue Refunding Bonds, Series 2009A Debt Service To Maturity And To Call Refunded Refunded Date Bonds D/S To Call Principal Coupon Interest D/S 11/05/2019 02/01/2020 1,210,000.00 1,210,000.00 - - 08/01/2020 - - 24,308.75 24,308.75 02/01/2021 225,000.00 3.750% 24,308.75 249,308.75 08/01/2021 - - 20,090.00 20,090.00 02/01/2022 230,000.00 4.000% 20,090.00 250,090.00 08/01/2022 - - 15,490.00 15,490.00 02/01/2023 240,000.00 4.000% 15,490.00 255,490.00 08/01/2023 - - 10,690.00 10,690.00 02/01/2024 250,000.00 4.100% 10,690.00 260,690.00 08/01/2024 - - 5,565.00 5,565.00 02/01/2025 265,000.00 4.200% 5,565.00 270,565.00 Total $1,210,000.00 $1,210,000.00 $1,210,000.00 - $152,287.50 $1,362,287.50 Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation Average Life Average Coupon Weighted Average Maturity (Par Basis) Weighted Average Maturity (Original Price Basis) Refunding Bond Information Refunding Dated Date Refunding Delivery Date 35132: Hutchinson 2009A G I SINGLE PURPOSE 1 9/ 3/2019 1 9:41 AM 11/05/2019 3.322 Years 4.0781143% 3.322 Years 3.322 Years 11/05/2019 11/05/2019 LEHLE FRS Hutchinson, Minnesota $1,240,000 General Obligation Bonds, 2019A Current Refunding of Series 2009A Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/05/2019 - - 08/01/2020 - - 17,432.24 17,432.24 - 02/01/2021 235,000.00 1.800% 11,796.25 246,796.25 264,228.49 08/01/2021 - - 9,681.25 9,681.25 - 02/01/2022 240,000.00 1.850% 9,681.25 249,681.25 259,362.50 08/01/2022 - - 7,461.25 7,461.25 - 02/01/2023 250,000.00 1.900% 7,461.25 257,461.25 264,922.50 08/01/2023 - - 5,086.25 5,086.25 - 02/01/2024 255,000.00 1.950% 5,086.25 260,086.25 265,172.50 08/01/2024 - - 2,600.00 2,600.00 - 02/01/2025 260,000.00 2.000% 2,600.00 262,600.00 265,200.00 Total $1,240,000.00 $78,885.99 $1,318,885.99 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) $4,081.22 3.291 Years 1.9329011% 2.2974978% 2.3141151% 2.3234449% 2.7351995% IRS Form 8038 Net Interest Cost 1.9329011 % Weighted Average Maturity 3.291 Years Series 2019A GO Bonds CR I Current Refunding of Seri 1 9/ 3/2019 1 9:41 AM ►`EHLER� 0 LEAVERS IN Pu6LIc FIrvAnce Hutchinson, Minnesota $1,240,000 General Obligation Bonds, 2019A Current Refunding of Series 2009A Assumes Current Market BQ AA- Rates plus 25bps Debt Service Comparison Date Total P+I Net New D/S Old Net D/S Savings 02/01/2020 - 961.90 - (961.90) 02/01/2021 264,228.49 264,228.49 273,617.50 9,389.01 02/01/2022 259,362.50 259,362.50 270,180.00 10,817.50 02/01/2023 264,922.50 264,922.50 270,980.00 6,057.50 02/01/2024 265,172.50 265,172.50 271,380.00 6,207.50 02/01/2025 265,200.00 265,200.00 276,130.00 10,930.00 Total $1,318,885.99 $1,319,847.89 $1,362,287.50 $42,439.61 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings ..................... 40,698.35 Net PV Casbflow Savings @ 2.323%(Bond Yield)..... Contingency or Rounding Amount .................... Net Present Value Benefit 40,698.35 (961.90) $39,736.45 Net PV Benefit / $1,265,458.89 PV Refunded Debt Service 3.140% Net PV Benefit / $1,210,000 Refunded Principal... 3.284% Net PV Benefit / $1,240,000 Refunding Principal.. 3.205% Refunding Bond Information Refunding Dated Date Refunding Delivery Date Series 2019A GO Bonds CR I Current Refunding of Seri 1 9/ 3/2019 1 9:41 AM 11/05/2019 11/05/2019 EHLER� Hutchinson, MN $1,735,000 GO Water Revenue Refunding Bonds, Series 2009B Debt Service To Maturity And To Call Refunded Refunded Date Bonds D/S To Call Principal Coupon Interest D/S 11/05/2019 02/01/2020 1,735,000.00 1,735,000.00 - - 08/01/2020 36,548.75 36,548.75 02/01/2021 36,548.75 36,548.75 08/01/2021 36,548.75 36,548.75 02/01/2022 36,548.75 36,548.75 08/01/2022 - - 36,548.75 36,548.75 02/01/2023 105,000.00 4.050% 36,548.75 141,548.75 08/01/2023 - - 34,422.50 34,422.50 02/01/2024 110,000.00 4.050% 34,422.50 144,422.50 08/01/2024 - - 32,195.00 32,195.00 02/01/2025 280,000.00 4.100% 32,195.00 312,195.00 08/01/2025 - - 26,455.00 26,455.00 02/01/2026 290,000.00 4.150% 26,455.00 316,455.00 08/01/2026 - - 20,437.50 20,437.50 02/01/2027 305,000.00 4.200% 20,437.50 325,437.50 08/01/2027 - - 14,032.50 14,032.50 02/01/2028 315,000.00 4.300% 14,032.50 329,032.50 08/01/2028 - - 7,260.00 7,260.00 02/01/2029 330,000.00 4.400% 7,260.00 337,260.00 Total $1,735,000.00 $1,735,000.00 $1,735,000.00 - $488,897.50 $2,223,897.50 Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation Average Life Average Coupon Weighted Average Maturity (Paz Basis) Weighted Average Maturity (Original Price Basis) Refunding Bond Information Refunding Dated Date Refunding Delivery Date 35133: Hutchinson 2009B G I SINGLE PURPOSE 1 9/ 3/2019 1 9:41 AM 11/05/2019 6.879 Years 4.2428326% 6.879 Years 6.879 Years 11/05/2019 11/05/2019 LEHLE FRS Hutchinson, Minnesota $1,780,000 General Obligation Bonds, 2019A Current Refunding of Series 2009B Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/05/2019 - - 08/01/2020 - - 28,546.97 28,546.97 - 02/01/2021 5,000.00 1.800% 19,317.50 24,317.50 52,864.47 08/01/2021 - - 19,272.50 19,272.50 - 02/01/2022 15,000.00 1.850% 19,272.50 34,272.50 53,545.00 08/01/2022 - - 19,133.75 19,133.75 - 02/01/2023 120,000.00 1.900% 19,133.75 139,133.75 158,267.50 08/01/2023 - - 17,993.75 17,993.75 - 02/01/2024 125,000.00 1.950% 17,993.75 142,993.75 160,987.50 08/01/2024 - - 16,775.00 16,775.00 - 02/01/2025 290,000.00 2.000% 16,775.00 306,775.00 323,550.00 08/01/2025 - - 13,875.00 13,875.00 - 02/01/2026 295,000.00 2.100% 13,875.00 308,875.00 322,750.00 08/01/2026 - - 10,777.50 10,777.50 - 02/01/2027 305,000.00 2.200% 10,777.50 315,777.50 326,555.00 08/01/2027 - - 7,422.50 7,422.50 - 02/01/2028 310,000.00 2.350% 7,422.50 317,422.50 324,845.00 08/01/2028 - - 3,780.00 3,780.00 - 02/01/2029 315,000.00 2.400% 3,780.00 318,780.00 322,560.00 Total $1,780,000.00 $265,924.47 $2,045,924.47 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) $11,990.22 6.736 Years 2.2178444% 2.3959895% 2.4090867% 2.3234449% 2.6229045% IRS Form 8038 Net Interest Cost 2.2178444% Weighted Average Maturity 6.736 Years Series 2019A GO Bonds CR I Current Refunding of Seri 1 9/ 3/2019 1 9:41 AM Hutchinson, Minnesota $1,780,000 General Obligation Bonds, 2019A Current Refunding of Series 2009B Assumes Current Market BQ AA- Rates plus 25bps Debt Service Comparison Date Total P+I Net New D/S Old Net D/S Savings 02/01/2020 - (554.69) - 554.69 02/01/2021 52,864.47 52,864.47 73,097.50 20,233.03 02/01/2022 53,545.00 53,545.00 73,097.50 19,552.50 02/01/2023 158,267.50 158,267.50 178,097.50 19,830.00 02/01/2024 160,987.50 160,987.50 178,845.00 17,857.50 02/01/2025 323,550.00 323,550.00 344,390.00 20,840.00 02/01/2026 322,750.00 322,750.00 342,910.00 20,160.00 02/01/2027 326,555.00 326,555.00 345,875.00 19,320.00 02/01/2028 324,845.00 324,845.00 343,065.00 18,220.00 02/01/2029 322,560.00 322,560.00 344,520.00 21,960.00 Total $2,045,924.47 $2,045,369.78 $2,223,897.50 $178,527.72 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings ..................... 159,005.03 Net PV Casbflow Savings @ 2.323%(Bond Yield)..... 159,005.03 Contingency or Rounding Amount .................... 554.69 Net Present Value Benefit $159,559.72 Net PV Benefit / $1,926,994.78 PV Refunded Debt Service 8.280% Net PV Benefit / $1,735,000 Refunded Principal... 9.197% Net PV Benefit / $1,780,000 Refunding Principal.. 8.964% Refunding Bond Information Refunding Dated Date 11/05/2019 Refunding Delivery Date 11/05/2019 Series 2019A GO Bonds CR I Current Refunding of Seri 1 9/ 3/2019 1 9:41 AM 14EHLER§ 0 LEAPFR5 IN PUBLIC FINANC Hutchinson, Minnesota $658,793 General Obligation Improvement Bonds, 2019A Issue Summary - Assessments 1.00% over TIC - Equal Principal Assessments Date Principal Coupon Interest Total P+I 12/31/2020 65,879.30 3.650% 24,045.94 89,925.24 12/31/2021 65,879.30 3.650% 21,641.34 87,520.64 12/31/2022 65,879.30 3.650% 19,236.76 85,116.06 12/31/2023 65,879.30 3.650% 16,832.18 82,711.48 12/31/2024 65,879.30 3.650% 14,427.56 80,306.86 12/31/2025 65,879.30 3.650% 12,022.96 77,902.26 12/31/2026 65,879.30 3.650% 9,618.38 75,497.68 12/31/2027 65,879.30 3.650% 7,213.78 73,093.08 12/31/2028 65,879.30 3.650% 4,809.18 70,688.48 12/31/2029 65,879.30 3.650% 2,404.60 68,283.90 Total $658,793.00 $132,252.68 $791,045.68 Significant Dates Filing Date First Payment Date Series 2019A GO Imp Bonds I Issue Summary 1 9/ 3/2019 1 9:40 AM 1/01/2020 12/31/2020 EHLERS LFAPER5 IN PUBLIC FINANCE! HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Setting the Date for the Annual City Recognition Event/Set Public Meeting Department: Administration LICENSE SECTION Meeting Date: 9/10/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of Hutchinson. The last few years, the City Administrator has provided a "State of the City" report to those attending. This event is normally held in the fall of the year at the Hutchinson Event Center. Invited attendees and an adult guest are provided with a complimentary meal. The format for the 2019 event is proposed as follows: 5:30 p.m. Check -in and social time 6:30 p.m. Dinner 7:15 p.m. State of the City presentation/program by City Administrator Jaunich to acknowledge and to thank current employees, recent retirees, and the volunteer board and commission members, and to highlight any notable departmental and employee achievements throughout the past year. The date proposed for the event is Monday, November 4, 2019. It is requested that the Council set a date for the event, set it as a public meeting for the Council, and approve the proposed event format. BOARD ACTION REQUESTED: Consideration of setting the date for the annual City Recognition Event for November 4, 2019, from 5:30 to 8:30 p.m. at the Hutchinson Event Center and setting the event as a public meeting for the Council members to attend. Fiscal Impact: $ 2,500.00 Funding Source: City Council Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approve Rescheduling of the December 24 City Council Meeting Department: Administration LICENSE SECTION Meeting Date: 9/10/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Our second meeting in December this year falls on Christmas Eve (Tuesday, December 24). We have generally tried to avoid having meetings on Christmas Eve for a variety of different reasons. In an effort to get the word out early and to properly plan for the month of December (TNT, tax/levy approvals, invocation, bills, etc.), staff would like to have the Council reschedule that meeting now. Staffs preference would be to reschedule that meeting for Monday, December 23 at 5:30 p.m. The alternative date could be Thursday, December 26. BOARD ACTION REQUESTED: Approve Rescheduling of the December 24 City Council Meeting Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: July 2019 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 8/27/2019 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the July Financial Reports for the general fund and enterprise funds. Also attached is the July Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT JULY YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - 2,702,367 5,122,005 2,419,638 52.8 2,600,325 4,925,466 52.8 Other Taxes 58,753 142,332 315,000 172,668 45.2 145,806 305,000 47.8 Licenses & Permits 90,692 312,202 414,200 101,998 75.4 331,290 343,050 96.6 Intergovernmental Revenue 776,922 1,189,451 1,578,056 388,605 75.4 1,210,213 1,555,161 77.8 Charges for Services 195,995 1,402,020 2,830,857 1,428,837 49.5 1,475,250 2,840,534 51.9 Miscellaneous Revenues 20,497 168,299 317,500 149,201 53.0 193,906 319,500 60.7 Transfers -In 418,779 837,558 2,497,175 1,659,617 33.5 1,460,050 2,515,092 58.1 Fines & Forfeitures 4,922 40,905 50,000 9,095 81.8 30,985 55,000 56.3 Capital Contributions - - - - - - - - TOTAL REVENUES 1,566,561 6,795,134 13,124,793 6,329,659 51.8 7,447,825 12,858,803 57.9 Wages & Benefits 765,378 4,667,959 8,866,013 4,198,054 52.7 4,607,250 8,657,896 53.2 Supplies 108,423 511,039 870,578 359,539 58.7 513,553 868,840 59.1 Services & Charges 265,943 1,407,746 2,855,282 1,447,536 49.3 1,392,149 2,659,777 52.3 Miscellaneous Expenses 36,626 168,414 620,950 452,536 27.1 175,269 562,290 31.2 Transfers -Out - 50,985 101,970 50,985 50.0 451,288 501,288 90.0 Capital Outlay - - 10,000 10,000 - 13,045 10,000 130.5 TOTAL EXPENDITURES 1,176,369 6,806,144 13,324,793 6,518,649 51.1 7,152,554 13,260,091 53.9 NET REVENUE 390,191 (11,009) (200,000) (188,991) 295,271 (401,288) Comments Revenues: Net Revenue The budget reflects a deficit due to the $200,000 budget amendment to address the significant frost boil repairs on the various streets. Expenditures: Transfers -Out The 2018 activity included the $401,288 transfer of fund balance to the new Tree Disease Mitigation fund. Rather than accounting for those efforts out of general fund reserves, it is more appropriately accounted for within a separate fund. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2019 2019 ACTUALS JULY General Fund Expense by Department YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 4,023 23,627 55,328 31,701 42.7 22,901 49,922 45.9 City Administrator 30,668 230,233 415,643 185,410 55.4 227,101 411,990 55.1 Elections - - 6,000 6,000 - 82 23,100 0.4 Finance Department 29,727 222,060 371,041 148,981 59.8 217,553 359,527 60.5 Motor Vehicle 21,928 148,062 268,721 120,659 55.1 134,694 264,832 50.9 Assessing - - 61,152 61,152 - - 61,131 - Legal 25,690 161,201 306,847 145,646 52.5 163,489 313,858 52.1 Planning 11,709 81,991 155,835 73,844 52.6 77,537 149,212 52.0 Information Services 41,217 251,741 568,872 317,131 44.3 285,224 560,588 50.9 City Hall Building 12,666 82,778 174,705 91,927 47.4 92,292 167,556 55.1 Police Department 262,021 1,864,688 3,453,954 1,589,266 54.0 1,871,756 3,331,215 56.2 Hospital Security 22,842 159,917 323,205 163,288 49.5 161,665 311,394 51.9 Emergency Management 1,354 7,715 12,280 4,565 62.8 8,514 22,180 38.4 Safety Committee - 9,270 10,850 1,580 85.4 8,960 10,800 83.0 Fire Department 43,868 201,144 357,602 156,458 56.2 167,983 332,858 50.5 Protective Inspections 27,422 187,921 348,856 160,935 53.9 145,396 365,062 39.8 Engineering 43,045 265,217 470,704 205,487 56.3 231,149 457,087 50.6 Streets &Alleys 197,154 886,748 1,739,705 852,957 51.0 878,405 1,582,983 55.5 Park/Recreation Administration 20,047 140,286 265,144 124,858 52.9 140,265 260,339 53.9 Recreation 19,024 140,333 249,316 108,983 56.3 154,190 247,593 62.3 Senior Citizen Center 8,692 49,900 86,622 36,723 57.6 48,203 86,779 55.5 Civic Arena 22,199 185,503 355,362 169,859 52.2 211,515 338,878 62.4 Park Department 88,353 486,327 926,369 440,042 52.5 521,150 904,484 57.6 Recreation Building 17,437 132,310 237,367 105,057 55.7 135,053 225,236 60.0 Events Center 16,638 141,835 263,142 121,307 53.9 146,409 253,808 57.7 Evergreen Building 1,741 14,620 27,250 12,630 53.7 15,811 26,650 59.3 Library 47,428 155,962 223,460 67,498 69.8 113,160 216,091 52.4 Waterpark 104,161 165,454 388,840 223,386 42.6 199,401 398,741 50.0 Cemetery 9,649 68,862 143,159 74,297 48.1 61,708 141,517 43.6 Airport 8,570 77,426 120,670 43,244 64.2 63,744 113,640 56.1 Unallocated General Expense 37,096 263,012 936,792 673,780 28.1 647,244 1,271,040 50.9 TOTAL EXPENDITURES 1,176,369 6,806,144 13,324,793 6,518,649 51.1 7,152,554 13,260,091 53.9 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2019 2019 ACTUALS JULY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 629,310 3,596,786 6,357,000 2,760,214 56.6 3,533,360 6,245,000 56.6 143 1,542 3,000 1,458 51.4 1,238 4,000 31.0 629,453 3,598,328 6,360,000 2,761,672 56.6 3,534,599 6,249,000 56.6 494,631 2,783,061 4,890,710 2,107,649 56.9 2,759,483 4,771,290 57.8 51,811 355,557 698,094 342,537 50.9 352,137 671,021 52.5 1,023 11,453 25,050 13,597 45.7 9,047 27,750 32.6 12,507 75,448 143,675 68,227 52.5 75,270 145,800 51.6 5,704 5,970 5,350 (620) 111.6 3,780 5,850 64.6 - - 500,000 500,000 - - 500,000 - 9,698 15,000 5,302 64.7 31,777 25,000 127.1 - 82,500 82,500 - - 85,000 - - - 128,243 128,243 - - 128,045 - 565,676 3,241,187 6,488,622 3,247,435 50.0 3,231,494 6,359,756 50.8 63,776 357,141 (128,622) (485,763) 303,104 (110,756) Year to Date Sales July Sales Comments 2019 2018 Change 2019 2018 Change Liquor Sales Revenue: Liquor 1,207,931 1,175,755 2.7% 189,363 184,286 2.8% Beer 1,781,815 1,742,439 2.3% 328,853 305,792 7.5% Wine 526,068 535,621 -1.8% 94,502 95,174 -0.7% Other 80,973 79,545 1.8% 16,592 15,418 7.6% Total Sales 3,596,786 3,533,360 1.8% 629,310 600,671 4.8% Customer Count 140,255 141,382 -0.8% 23,036 22,647 1.7% Average Sale per Customer $ 25.64 $ 24.99 2.6% $ 27.32 $ 26.52 3.0% Gross Margin on Sales 22.6% 21 9% 21 4% 13 8% Labor to Sales Ratio 9.9% 10.0% 8 2% 8 5% Year-to-date sales are up 1.8% while customer count is down 0.8%. July sales are up 4.8% and the customer count is up 1.7%. Water Fund Sales Sales - Other Local Sales Tax Charges for Services Miscellaneous Revenues Ifell FAN NaTia,n1*� Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2019 2019 ACTUALS JULY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 152,898 943,933 1,780,000 836,067 53.0 977,468 1,880,000 52.0 59,586 338,430 543,500 205,070 62.3 372,480 516,750 72.1 68,641 355,608 665,000 309,392 53.5 336,666 640,000 52.6 2,224 44,729 53,000 8,271 84.4 43,302 55,000 78.7 7,743 45,535 69,500 23,965 65.5 31,645 104,500 30.3 291,092 1,728,234 3,111,000 1,382,766 55.6 1,761,561 3,196,250 55.1 39,952 274,347 519,888 245,541 52.8 263,328 478,638 55.0 16,884 94,107 137,250 43,143 68.6 63,432 132,300 47.9 88,459 279,177 522,950 243,773 53.4 248,242 535,960 46.3 - 599 15,000 14,401 4.0 11,328 14,700 77.1 - 60,000 60,000 - - 60,000 - 24,671 300,000 275,329 8.2 142,078 350,000 40.6 - - 1,100,000 1,100,000 - - 1,100,000 - 44,799 247,281 1,485,523 1,238,242 16.6 248,028 1,485,627 16.7 TOTAL EXPENDITURES 190,095 920,181 4,140,611 3,220,430 22.2 976,436 4,157,225 23.5 NET of REVENUES & EXPENDITURES 100,998 808,053 (1,029,611) (1,837,664) 785,125 (960,975) Year to Date Water Sales Comments 2019 2018 Change Water Sales Revenue: Residential 611,967 627,583 -2.5% Commercial 186,734 210,072 -11.1 % Industrial 145,232 139,813 3.9% Water Sales 943,933 977,468 -3.4% Base Charge 249,026 247,541 0.6% WAC Charge 46,515 74,522 -37.6% Other 42,889 50,417 -14.9% Other Sales 338,430 372,480 -9.1% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2019 Sewer Fund Sales Sales - Other Local Sales Tax Intergovernmental Revenue Licenses & Permits Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2019 ACTUALS JULY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 218,227 1,647,332 2,700,000 1,052,668 61.0 1,539,326 2,920,000 52.7 53,358 286,243 468,000 181,757 61.2 322,809 410,000 78.7 68,641 355,608 665,000 309,392 53.5 336,666 640,000 52.6 - 6,500 6,500 - 100.0 5,100 6,500 78.5 955 4,155 7,500 3,345 55.4 4,110 3,500 117.4 12,250 73,362 120,000 46,638 61.1 45,957 140,000 32.8 353,430 2,373,200 3,967,000 1,593,800 59.8 2,253,968 4,120,000 54.7 55,429 372,277 691,874 319,597 53.8 347,120 678,838 51.1 20,978 116,324 210,700 94,376 55.2 115,163 219,700 52.4 101,452 463,109 803,000 339,891 57.7 434,006 800,830 54.2 3,650 24,073 36,500 12,427 66.0 45,003 32,500 138.5 - - 60,000 60,000 - - 60,000 - 30,998 625,000 594,002 5.0 274,262 650,000 42.2 - - 1,250,000 1,250,000 - - 1,450,000 - 36,665 442,747 1,403,676 960,929 31.5 493,014 1,458,251 33.8 218,174 1,449,529 5,080,750 3,631,221 28.5 1,708,569 5,350,119 31.9 135,256 923,671 (1,113,750) (2,037,421) 545,399 (1,230,119) Year to Date Sewer Sales Comments 2019 2018 Change Sewer Sales Revenue: Residential 920,406 901,493 2.1% Commercial 260,579 265,547 -1.9% Industrial - Flow 308,085 263,985 16.7% Industrial - Violation Surcharges 158,263 108,301 46.1 % Sewer Sales 1,647,332 1,539,326 7.0% Base Charge 216,197 214,855 0.6% SAC Charge 61,134 97,934 -37.6% Other 8,912 10,020 -11.1 % Other Sales 286,243 322,809 -11.3% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT JULY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 99,888 688,123 1,160,000 471,877 59.3 673,671 1,154,000 58.4 Sales - Other 3,957 27,638 45,600 17,962 60.6 26,968 43,550 61.9 Intergovernmental Revenue 3,539 6,131 12,500 6,369 49.1 - 12,500 - Miscellaneous Revenues 2,549 15,435 22,000 6,565 70.2 10,067 12,500 80.5 TOTAL REVENUES 109,934 737,327 1,240,100 502,773 59.5 710,705 1,222,550 58.1 Wages & Benefits 15,265 96,449 190,965 94,516 50.5 96,968 187,401 51.7 Supplies 4,377 31,153 62,050 30,897 50.2 37,887 58,400 64.9 Services & Charges 58,173 386,256 761,600 375,344 50.7 366,303 736,190 49.8 Miscellaneous Expenses - 840 1,500 660 56.0 6,224 6,500 95.8 Transfers -Out - 55,000 55,000 - - 55,000 - CapitalOutlay 61,141 221,500 160,359 27.6 85,000 Depreciation Expense - - 146,000 146,000 - - 144,000 - TOTAL EXPENDITURES 77,816 575,839 1,438,615 862,776 40.0 507,382 1,272,491 39.9 NET of REVENUES & EXPENDITURES 32,118 161,488 (198,515) (360,003) 203,324 (49,941) Comaost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2019 2019 ACTUALS JULY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 132,140 1,994,851 2,378,175 383,324 83.9 1,984,297 2,003,975 99.0 6,765 20,599 91,245 70,646 22.6 3,461 82,500 4.2 5,870 64,875 35,000 (29,875) 185.4 33,542 26,400 127.1 144,775 2,080,324 2,504,420 424,096 83.1 2,021,300 2,112,875 95.7 87,445 1,283,173 1,633,505 350,332 78.6 1,326,816 1,316,600 100.8 (52,869) (367,169) (709,585) (342,416) 51.7 (365,872) (494,200) 74.0 56,815 377,997 704,078 326,081 53.7 336,624 610,345 55.2 4,651 60,074 114,825 54,751 52.3 49,749 65,300 76.2 26,113 136,421 308,940 172,519 44.2 110,000 243,440 45.2 2,333 6,282 11,500 5,218 54.6 7,534 11,500 65.5 - - 110,000 110,000 - - 110,000 - 25,432 38,427 80,000 41,573 48.0 115,559 139,227 83.0 - - 220,000 220,000 - - 207,000 - 87,833 158,780 158,939 159 99.9 84,070 87,833 95.7 TOTAL EXPENDITURES 237,752 1,693,986 2,632,202 938,216 64.4 1,664,480 2,297,045 72.5 NET of REVENUES & EXPENDITURES (92,978) 386,339 (127,782) (514,121) 356,820 (184,170) Year to Date Sales Comments 2019 2018 Change Compost Sales Bagged 1,568,529 1,644,132 -4.6% Bulk 257,543 179,341 43.6% Other (Freight) 168,779 160,823 4.9% Total Sales 1,994,851 1,984,297 0.5% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2019 2019 ACTUALS JULY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 78,704 548,106 937,000 388,894 58.5 531,709 904,600 58.8 Sales - Other 249 2,343 3,500 1,157 67.0 2,148 3,000 71.6 Licenses & Permits 305 3,115 4,500 1,385 69.2 3,090 4,000 77.3 Charges for Services - - - - - - - - Miscellaneous Revenues 2,948 33,428 22,300 (11,128) 149.9 11,274 13,750 82.0 Capital Contributions - - - - - - - - TOTAL REVENUES 82,206 586,992 967,300 380,308 60.7 548,221 925,350 59.2 Wages & Benefits 18,141 125,789 248,348 122,559 50.7 97,066 276,489 35.1 Supplies 3,616 24,380 32,000 7,620 76.2 5,501 38,800 14.2 Services & Charges 14,268 50,271 173,300 123,029 29.0 45,403 165,600 27.4 Miscellaneous Expenses 46 18,649 10,500 (8,149) 177.6 7,315 11,250 65.0 Transfers -Out - - - - - - 125,000 - CapitalOutlay 335,807 340,000 4,193 98.8 200,000 Depreciation Expense - - 195,000 195,000 - - 157,000 - Debt Service 39,845 186,724 231,777 45,054 93.5 152,233 154,750 70.2 TOTAL EXPENDITURES 75,916 741,619 1,230,925 489,306 60.2 307,517 1,128,889 27.2 NET of REVENUES & EXPENDITURES 6,290 (154,627) (263,625) (108,999) 240,704 (203,539) Oppenheimer & Co. Inc. Broad PPEN IME 85wYorsNY STATEMENT OF New York, NY 10004 (z1ssin ACCOUNT S I- . Transacts TactctBs Business on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Government Agency Bonds- 8.30% Municipal Bonds- 11.46% Mutual Funds- 44.05% Certificates of Deposit- 36.19 Portfolio Summary This Previous Estimated Period Period Annual Income 07/31/19 06/30/19 Mutual Funds $15,905,485.98 $15,472,453.07 $349,920.69 Government Agency Bonds 2,999,045.00 2,500,410.00 62,250.00 Municipal Bonds 4,140,299.50 3,928,299.20 97,880.40 Certificates of Deposit 13,065,013.91 12,538,748.05 314,396.00 Cash Account Balance 1,369.31 1,061.21 Total Asset Value $36,111,213.70 $34,440,971.53 $824,447.09 Net Value of Accrued Interest $91,352.20 $83,473.51 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Cash Activity Summary ', Opening Cash Balance $1,061.21 Net Buy and Sell Transactions -1,974,595.02 Net Funds Deposited or Withdrawn -1,500,000.00 Net Miscellaneous Credits/Debits 3,411,687.76 Net Income Activity 63,215.36 Closina Cash Balance $1.369.31 Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 07/01/19 - 07/31/19 Last Statement: 06/30/19 Page 1 of 14 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor SULLIVAN/SULLIVAN X2J (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Advantage Bank Dep Interest $10.28 $10.28 Corporate Accrued Int Received 0.00 21.48 Corporate Interest 21,579.59 145,798.65 Municipal Interest 3,234.00 68,334.20 Government Interest 15,500.00 44,750.00 Dividends 22,891.49 158,645.15 Total Reportable $63,215.36 $417,559.76 Non -Reportable Municipal Accrued Int Paid $-5,548.00 $-6,949.40 Total Non -Reportable $-5,548.00 $46,949.40 PPENHEIMFP, TOTAL POSITIONS PORTFOLIO OVERVIEW CITY OF HUTCHINSON report as of 811119 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS Original Face Value $19,851,000.00 Current Face Value $19,851,000.00 Estimated Portfolio Totals Estimated Portfolio Averages Est Annual Income $468,191.40 Original Face Value $19,851,000.00 Coupon 2.36% Valid Positions 66 Current Face Value $19,851,000.00 Maturity 2.78 yrs Exceptions 1 Market Value $19,948,407.81 Effective Maturity 1.91 yrs Total Positions 67 Accrued Interest $74,704.84 Modified Duration 1.82 Includes all positions with recognized CUSIP and valid quantity provided Total Market Value $20,023,112.65 Yield to Maturity 2.38% Please see exception report for positions not included in reports. Yield to Worst 2.12% POSITIONS W/ MARKET PRICE Positions 66 of 66 Market Price 100.49 Priced Orig. Face Value $19,851,000.00 Rating Priced Current Face Value $19,851,000.00 a a a Priced Positions 66 of 66 Priced Market Principal $19,948,407.81 Average Coupon 2.36% Average Price 100.49 Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollarvalue at issuance Current Face: the dollarvalue afterthe current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 46 PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 811119 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Current Face Value - $19,851,000 Positions - 66 Accrued Interest - $74,705 Est Annual Income - $468,191 * Portfolio Average Avg Coupon Rate - 2.359% Avg Maturity - 2.8yrs * Current Face Value -weighted. For Avo Maturity calculations, Deroetual securities assume 40 HOLDINGS BY SECURITY TYPE Total Positions Face (000) %Face $19,851,000 Agency 5 $3,000.0 15.1% 66 of 66 Asset Backed - - - $74,705 CD 54 $13,221.0 66.6% $468,191 CEF - - - CMO Corp - - 2.359% Muni 7 $3,630.0 18.3% 2.8yrs Pass Thru - - - Preferred Treas - - Total 66 $19,851.0 100.0 Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Ratina Positions Face (000) % Face AAA zo AAA 7 $4,000.0 20.2% AA 3 $1,500.0 7.6% m > AA g A 2 $1,130.0 5.7% u m BAA A 6 Below BAA - - - 0 v BAA O1 NR 54 $13,221.0 66.6% m c Below Total 66 $19,851.0 100.0% u BAA v a NR 0 10 20 30 40 s0 60 70 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Please see the last page of this report for detail. Page 4 of 46 PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 811119 MATURITY SCHEDULE Year Face(000) % Year Face(000) 2019 $1,217.0 6.1% 2033 - 2020 $3,265.0 16.4% 2034 - - 2021 $3,950.0 19.9% 2035 - - 2022 $4,954.0 25.0% 2036 - - 2023 $2,695.0 13.6% 2037 - - 2024 $3,530.0 17.8% 2038 - - 2025 $240.0 1.2% 2039 - - 2026 - - 2040 - - 2027 - - 2041 - - 2028 - - 2042 - - 2029 - - 2043+ - - 2030 - - Perpetual - - 2031 2032 28 24 20 U 16 Q u. 12 0 8 4 0 MATURITY EXPOSURE 1 alp 1p01�10tl O,t90tb0,00,t60,V10,t, 11a0010,�60090nb049040,!10�60�90b00p10pb Q2 Current Face Value -weighted. ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar Am May Jun Jul Aug Agency $21,125 $5,000 - $5,000 - - $21,125 $5,000 CD $21,257 $24,541 $31,613 $17,313 $39,700 $25,470 $21,257 $24,541 Muni:Non AMT - - - - - - - - Muni:Subj AMT - - - - - - - - Muni:Taxable - $14,340 - $7,095 $21,643 - - $14,340 Seal Oct Nov Dec Total - $5,000 - - $62,250 $31,613 $17,313 $39,700 $25,470 $319,786 - $7,095 $21,643 - $86,155 Total $42,382 $43,881 $31,613 $29,409 $61,342 $25,470 $42,382 $43,881 $31,613 $29,409 $61,342 $25,470 $468,191 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 46 PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 811119 I PORTFOLIO SUMMARY 1 Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face $19,851,000 $19,851,000 Positions - 66 66 of 66 Market Value - $19,948,408 $19,948,408 Accrued Interest - $74,705 $74,705 Total Market Value - $20,023,113 $20,023,113 Est Annual Income - $468,191 $468,191 Portfolio Averages ** Coupon Rate - 2.359% 2.359% Maturity - 2.8yrs 2.8yrs Effective Maturity 1.9yrs 1.9yrs Modified Duration 1.8 1.8 Yield To Maturity - 2.38% 2.38% Yield To Worst - 2.12% 2.12% ** Market Price - 100.491 100.491 ** Par Value wtd, other avgs Mkt Value wtd. Ind only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY ❑ AAA 20.0% ❑ AA 7.6% ❑ A 5.7% ❑ BAA 0.0% ❑ Below BAA 0.0% ❑ NR 66.7% Total: 100.0% R Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency �CD Agency 15.0% Asset Backed 0.0% CD 66.7% CEF 0.0% CMO 0.0% Corp 0.0% Muni 18. 2% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: 100.0% Muni Includes only positions with market price & calculations on report date. Market Value -weighted. 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 SECURITY FEATURES P. Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 46 PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 811119 MATURITY EXPOSURE 28 24 20 Y 16 12 0 8 4 0 N° ti° 11:* ti° by ti6 ti� ti$ ti° 3° 3�3ti33 3° 3y 363� 3$ 3° a° a� ati3X oa• ,yo ,p ,p ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 1p ,lOry°pQOw 0t Q Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 40 3s 30 F 2s Y i 20 0 is 10 s T.ft 0�otio3oao`'o60� o$o° y° ��ytiy3 ya �6y6 �� ya �a y°yti y1; N b b A IV, q x V 0 Includes only positions with market price & calculations on report date. Market Value -weighted. PORTFOLIO EXPOSURE MaturitV Effective Maturity Duration to Worst Average: 2.78yrs Average: 1.91yrs Average: 1.82 Year $ Mkt % Mkt $ Mkt % Mkt Year $ Mkt % Mkt 2019 $1,220,654 6.1% $5,185,637 25.9% 00-01 $7,722,368 38.6% 2020 $3,273,739 16.3% $4,512,810 22.5% 01-02 $4,452,857 22.2% 2021 $3,969,454 19.8% $2,975,282 14.9% 02-03 $2,994,637 15.0% 2022 $4,985,853 24.9% $3,498,408 17.5% 03-04 $2,765,557 13.8% 2023 $2,748,635 13.7% $2,009,317 10.0% 04-05 $2,087,694 10.4% 2024 $3,582,619 17.9% $1,841,659 9.2% 05-06 - 2025 $242,158 1.2% - - 06-07 - 2026 - - - 07-08 - 2027 - - - 08-09 - 2028 - - - 09-10 - 2029 - - - 10-11 - 2030 - - - 11-12 - 2031 - - - 12-13 - 2032 - - - 13-14 - 2033 - - - 14-15 - 2034 - - - 15-16 - 2035 - - - 16-17 - 2036 - - - 17-18 - 2037 - - - 18-19 - 2038 - - - 19-20 - 2039 - - - 20-21 - 2040 - - - 21-22 - 2041 - - - 22-23 - 2042 - - - 23-24 - 2043+ - - - 24-25 - Perpet -' ' - - 25-26 - 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see the last page of this report for detail. Page 7 of 46 PPENHEIMFR PORTFOLIO CASH FLOW CITY OF HUTCHINSON report as or airira ESTIMATED ANNUAL COUPON CASH FLOW SUMMARY Jan Feb Mar ADr May Jun Jul Aug Seal Oct Nov Dec Total %Tot Agency $21,125 $5,000 - $5,000 - - $21,125 $5,000 - $5,000 - - $62,250 13.3% CD $21,257 $24,541 $31,613 $17,313 $39,700 $25,470 $21,257 $24,541 $31,613 $17,313 $39,700 $25,470 $319,786 68.3% Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - - - - - Muni:Taxable - $14,340 - $7,095 $21,643 - - $14,340 - $7,095 $21,643 - $86,155 18.4% Total $42,382 $43,881 $31,613 $29,409 $61,342 $25,470 $42,382 $43,881 $31,613 $29,409 $61,342 $25,470 $468,191 Fed Taxable $42,382 $43,881 $31,613 $29,409 $61,342 $25,470 $42,382 $43,881 $31,613 $29,409 $61,342 $25,470 $468,191 100.0% Fed TaxExempt - - - - - - - - - - - - - Subj to AMT - - - - - - - - - - - - - $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec E-Su:bj AMT 1-1 Fed TaxExempt ❑ Fed Taxable Please see the last page of this report for detail. Page 39 of 46 (_jPPENHEIMFR PORTFOLIO POSITION DETAIL CITY OF HUTCHINSON report as of 811119 Page 1 of 3 A Type St Qty Cp. Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls AMERICAN EXPRESS FSB CD 247 2.150 11/13/19 NR NR 1.24% 0.27 $100.00 2.150 $247,000 100.04 $1,222 Conditional Puts - Death of holder - Restrict 02587CCR9 0.00 05/09/17 1.979 $247,000 $247,109 $109 CIT BK SALT LAKE CITY UTAH CD 240 2.100 11/13/19 NR NR 1.20% 0.27 $100.00 2.100 $240,000 100.03 $1,160 Conditional Puts - Death of holder - Restrict 17284C3N2 0.00 05/09/17 1.984 $240,000 $240,070 $70 BMW BANK OF NORTH AMERICA - UT CD 245 1.550 12/16/19 NR NR 1.23% 0.36 $100.00 1.550 $245,000 99.84 $541 Conditional Puts - Death of holder - Restrict 05580AFT6 0.00 05/09/17 2.002 $245,000 $244,596 ($404) TBK BK SSB DALLAS TEX CD 245 1.600 12/16/19 NR NR 1.23% 0.36 $100.00 1.596 $245,000 99.86 $558 Callable 09/19@100 - Conditional Puts - Dea 87219RBC7 0.00 05/09/17 1.999 $244,992 $244,645 ($347) BARCLAYS BANK DELAWARE CD 240 2.050 12/17/19 NR NR 1.20% 0.36 $100.00 2.049 $240,000 100.04 $660 Conditional Puts - Death of holder 06740KJC2 0.00 05/09/17 1.938 $239,989 $240,094 $104 SALLIE MAE BK SLT LAKE CITY UT CD 245 1.750 03/09/20 NR NR 1.23% 0.59 $100.00 1.749 $245,000 99.86 $1,762 Conditional Puts - Death of holder - Restrict 795450ZT5 0.01 05/09/17 1.982 $244,982 $244,662 ($320) CONNECTICUT ST GO BDS Muni -Taxable CT 560 2.534 04/15/20 Al A 2.81% 0.68 $100.92 2.140 $565,124 100.11 $4,336 TAXABLE -Material Events 20772JEK4 0.01 11/21/17 2.372 $561,501 $560,610 ($890) MASSACH USETTS ST GO BDS Muni -Taxable MA 500 2.090 05/01/20 Aa1 AA 2.50% 0.73 $100.00 2.090 $499,995 99.83 $2,729 TAXABLE -Material Events 57582P2T6 0.01 05/09/17 2.317 $499,995 $499,165 ($830) MB FINL BK NA CHIC. IL CD 245 1.300 05/11/20 NR NR 1.22% 0.76 $100.00 1.300 $245,000 99.67 $218 Conditional Puts - Death of holder - Restrict 55266CRK4 0.01 05/09/17 1.729 $245,000 $244,199 ($801) CENTENNIAL BK CONWAY ARK CD 245 1.300 05/20/20 NR NR 1.22% 0.79 $100.00 1.300 $245,000 99.62 $140 Conditional Puts - Death of holder 15135KBA8 0.01 05/09/17 1.781 $245,000 $244,074 ($926) THIRD FED SVGS & LN ASSN OF CD 245 1.900 09/15/20 NR NR 1.23% 1.09 $100.00 1.900 $245,000 99.89 $1,824 Conditional Puts - Death of holder - Restrict 88413QBQO 0.02 09/15/17 1.999 $245,000 $244,731 ($270) CAPITAL ONE, NATIONAL ASSOCIATION CD 245 1.400 09/21/20 NR NR 1.22% 1.11 $100.00 1.400 $245,000 99.17 $1,287 Conditional Puts - Death of holder 14042RCA7 0.02 05/09/17 2.147 $245,000 $242,962 ($2,038) WEBBANK CD 245 2.000 09/28/20 NR NR 1.23% 1.13 $100.00 2.000 $245,000 100.00 $107 Callable 08/19@100 - Conditional Puts - Dea 947547JR7 0.01 09/28/17 2.001 $245,000 $244,998 ($2) WEX BK MIDVALE UTAH CD 245 2.000 10/19/20 NR NR 1.23% 1.18 $100.00 2.000 $245,000 99.99 $1,463 Conditional Puts - Death of holder - Restrict 92937CGB8 0.02 10/18/17 2.005 $245,000 $244,980 ($20) FIRST BUSINESS BK MADISON WIS CD 245 1.400 11/13/20 NR NR 1.22% 1.25 $100.00 1.400 $245,000 99.22 $789 Conditional Puts - Death of holder 31938QR89 0.02 05/09/17 2.017 $245,000 $243,099 ($1,901) CAPITAL ONE BK USA NATL ASSN CD 245 2.050 12/29/20 NR NR 1.23% 1.37 $100.00 2.049 $245,000 100.04 $509 Conditional Puts - Death of holder 14042OS43 0.03 05/09/17 2.020 $244,994 $245,096 $101 MORGAN STANLEY BANK NA CD 245 2.500 02/01/21 NR NR 1.24% 1.46 $100.00 2.500 $245,000 100.69 $67 Conditional Puts - Death of holder 61747MJ36 0.03 02/01/18 2.026 $245,000 $246,700 $1,700 CITIBANK NATIONAL ASSOCIATION CD 245 2.700 03/29/21 NR NR 1.24% 1.60 $100.00 2.700 $245,000 101.07 $2,338 Conditional Puts - Death of holder - Restrict 17312QH77 0.03 03/29/18 2.034 $245,000 $247,626 $2,626 COMMUNITY BK PASADENA CALIF CD 245 1.550 06/15/21 NR NR 1.22% 1.83 $100.00 1.550 $245,000 99.16 $218 Conditional Puts - Death of holder - Restrict 203507BA5 0.04 05/09/17 2.012 $245,000 $242,932 ($2,068) EAST BOSTON SVGS BK MA CD 245 1.500 06/23/21 NR NR 1.22% 1.84 $100.00 1.500 $245,000 98.96 $433 Conditional Puts - Death of holder 27113PBEO 0.04 05/09/17 2.065 $245,000 $242,450 ($2,550) T1AA FSB JACKSONVILLE FLA CD 245 2.050 07/12/21 NR NR 1.23% 1.89 $100.00 2.050 $245,000 99.97 $330 Conditional Puts - Death of holder - Restrict 87270LCJO 0.05 07/12/19 2.065 $245,000 $244,929 ($71) FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.250 07/15/21 Aaa AA+ 2.50% 1.90 $100.00 2.250 $500,000 99.83 $531) Callable 10/19 100 3134GTA60 0.05 07/15/19 2.338 500 000 $499 160 0 $840 Please see the last page of this report for detail. Page 41 of 46 CITY OF HUTCHINSON POSITION DETAIL as of 0810112019 Page 2 of 3 Security Description A Type St C CUSIP Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls FEDERAL HOME LN MTG CORP 2%072621 Agency 500 2.000 07/26/21 Aaa AA- 2.50% 1.93 $100.00 2.000 $500,000 99.92 $167 Callable 10/19@100 3134GBYJ5 0.05 07/26/17 2.039 $500,000 $499,620 ($380) ALLY BK MIDVALE UTAH CD 245 2.950 08/02/21 NR NR 1.25% 1.93 $100.00 2.950 $245,000 101.72 $59 Conditional Puts - Death of holder 02007GEC3 0.05 08/02/18 2.065 $245,000 $249,216 $4,216 FIRST FINANCIAL NORTHWES CD 245 2.950 08/16/21 NR NR 1.23% 0.03 $100.00 2.950 $245,000 100.04 $396 Callable 08/19@100 - Conditional Puts - Dea 32022MBC1 0.00 08/16/18 1.653 $245,000 $245,096 $96 TOWNEBANK PORTSMOUTH VA CD 245 3.000 09/27/21 NR NR 1.25% 2.05 $100.00 3.000 $245,000 101.94 $2,658 Conditional Puts - Death of holder - Restrict 89214PCA5 0.05 09/26/18 2.072 $245,000 $249,746 $4,746 FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.000 10/28/21 Aaa AA+ 2.51% 0.24 $100.00 1.000 $500,000 100.04 $2,611 Callable 10/19@100 - Multi -Step Coupon 3134GASK1 0.00 05/09/17 1.835 $500,000 $500,185 $185 FOCUS BK CHARLESTON MO CD 245 2.100 11/24/21 NR NR 1.23% 2.23 $100.00 2.100 $245,000 100.03 $1,029 Conditional Puts - Death of holder 34415LAN1 0.06 11/24/17 2.086 $245,000 $245,071 $71 MIZRAHI TEFAHOT BANK, LTD CD 245 2.000 11/30/21 NR NR 1.23% 0.32 $100.00 1.247 $245,000 99.99 $899 Callable 08/19@100 - Multi -Step Coupon - Co 606857Q78 0.00 05/09/17 2.017 $245,000 $244,985 ($15) STATE BK INDIA NEW YORK N Y CD 247 2.350 01/26/22 NR NR 1.25% 2.39 $100.00 2.349 $247,000 100.62 $159 Conditional Puts - Death of holder - Restrict 8562845Z3 0.07 05/09/17 2.094 $246,981 $248,519 $1,538 GOLDMAN SACHS BK USA NY CD 247 2.300 03/08/22 NR NR 1.24% 2.48 $100.00 2.299 $247,000 100.50 $2,335 Conditional Puts - Death of holder 38148PGX9 0.08 05/09/17 2.100 $246,980 $248,233 $1,252 SYNCHRONY BANK CD 245 2.400 04/07/22 NR NR 1.24% 2.56 $100.00 2.400 $245,000 100.76 $1,933 Conditional Puts - Death of holder - Restrict 87164XPZ3 0.08 05/09/17 2.105 $245,000 $246,864 $1,864 MARYSVILLE MICH PUB SCHS DIST GO U Muni -Taxable MI 500 2.317 05/01/22 Aa1 2.52% 2.63 $98.85 2.565 $494,230 100.41 $3,025 TAXABLE -Material Events 574446GV6 0.08 05/09/17 2.161 $494,230 $502,055 $7,825 NEW YORK N Y CITY TRANSITIONAL FIN A Muni -Taxable NY 500 1.650 05/01/22 Aa1 AAA 2.48% 2.65 $99.43 1.771 $497,125 98.85 $2,154 Make Whole Call Only - Make Whole Call Exp 64971 WJ35 0.08 05/09/17 2.083 $497,125 $494,265 ($2,860) JP MORGAN CHASE BANK NA CD 245 1.500 05/31/22 NR NR 1.23% 0.81 $100.00 1.243 $245,000 99.90 $665 Callable 11/19@100 - Multi -Step Coupon - Co 48125Y21_7 0.01 05/09/17 1.625 $245,000 $244,748 ($252) CFBANK FAIRLAWN OHIO CD 245 3.250 07/19/22 NR NR 1.27% 2.82 $100.00 3.250 $245,000 103.24 $371 Conditional Puts - Death of holder - Restrict 15721 UCT4 0.08 12/19/18 2.117 $245,000 $252,945 $7,945 OLD NATL BK EVANSVILLE IND CD 245 2.100 07/26/22 NR NR 1.23% 2.88 $100.00 2.100 $245,000 99.94 $141 Callable 07/20@100 - Conditional Puts - Dea 680061 HN1 0.09 07/26/19 2.122 $245,000 $244,843 ($157) FEDERAL HOME LN MTG CORP 072722 Agency 1,000 2.100 07/27/22 Aaa AA+ 5.01% 0.23 $100.00 2.100 $1,000,000 100.03 $292 Callable 10/19@100 - Multi -Step Coupon 3134GBYN6 0.00 07/27/17 1.976 $1,000,000 $1,000,290 $290 AMERICAN EXPRESS CENTURIAN BK CTF CD 245 2.350 08/08/22 NR NR 1.23% 2.86 $100.00 2.350 $245,000 100.20 $2,808 Conditional Puts - Death of holder - Restrict 02587DV47 0.10 08/08/17 2.282 $245,000 $245,483 $483 FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.000 08/22/22 Aaa 2.51% 1.03 $100.00 2.000 $500,000 99.96 $4,444 Callable 08/19@100 - Multi -Step Coupon 3134GBB27 0.02 08/22/17 2.040 $500,000 $499,790 ($210) ALLEGIANCE BK TEX HOUSTON CD 245 2.200 11/03/22 NR NR 1.23% 3.13 $100.00 2.200 $245,000 100.02 $30 Conditional Puts - Death of holder - Restrict 01748DAY2 0.10 11/03/17 2.193 $245,000 $245,051 $51 DISCOVER BK CD 245 2.450 11/18/22 NR NR 1.24% 3.13 $100.00 2.450 $245,000 100.78 $1,299 Conditional Puts - Death of holder 254672WU8 0.12 05/09/17 2.203 $245,000 $246,906 $1,906 WELLS FARGO BK N A SD CD 245 2.250 11/23/22 NR NR 1.23% 0.05 $100.00 1.650 $245,000 100.04 $1,118 Callable 08/19@100 - Multi -Step Coupon - Co 94986TWE3 0.00 05/09/17 1.513 $245,000 $245,088 $88 BMO HARRIS BK NATL ASSN CHICAG CD 245 3.000 02/15/23 NR NR 1.23% 0.27 $100.00 3.000 $245,000 100.03 $1,651 Callable 11/19@100- Conditional Puts -Dea 05581WL45 0.00 02/15/19 2.894 $245,000 $245,071 $71 MEDALLION BK UTAH CD 245 2.850 03/06/23 NR NR 1.25% 3.41 $100.00 2.850 $245,000 101.96 $0 Conditional Puts - Death of holder - Restrict 58404DDMO 0.12 03/05/19 2.281 $245,000 249 797 $4 797 Please see the last page of this report for detail. Page 42 of 46 CITY OF HUTCHINSON POSITION DETAIL as of 0810112019 Page 3 of 3 Security Description A Type C CUSIP St Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls CATHAY BK LOS ANGEL CALIF CD 245 3.150 06/08/23 NR NR 1.26% 3.59 $100.00 3.150 $245,000 102.93 $1,226 Conditional Puts - Death of holder - Restrict 149159MQ5 0.15 06/08/18 2.348 $245,000 $252,176 $7,176 STATE BANK OF LISMORE LISMORE MN CD 245 3.100 06/27/23 NR NR 1.26% 3.67 $100.00 3.100 $245,000 102.74 $187 Conditional Puts - Death of holder 856425AR4 0.14 06/27/18 2.363 $245,000 $251,713 $6,713 INDUSTRIAL & COML BK CHINA USA CD 245 3.300 06/30/23 NR NR 1.27% 3.66 $100.00 3.300 $245,000 103.49 $133 Conditional Puts - Death of holder- Restrict 45581EAX9 0.14 08/30/18 2.364 $245,000 $253,546 $8,546 FRANKLIN SYNERGY BANK FRANKLIN TN CD 245 2.200 08/07/23 NR NR 1.22% 3.83 $100.00 2.200 $245,000 99.61 $0 Callable 11/19@100- Conditional Puts -Dea 35471TFG2 0.15 08/07/19 2.302 $245,000 $244,049 ($951) MIDWEST INDPT BK MO CD 245 3.150 09/18/23 NR NR 1.26% 3.86 $100.00 3.150 $245,000 102.97 $402 Conditional Puts - Death of holder 59833LAF9 0.16 09/17/18 2.394 $245,000 $252,269 $7,269 MORGAN STANLEY PVT BK PURCHASE CD 245 3.550 11/08/23 NR NR 1.28% 3.92 $100.00 3.550 $245,000 104.35 $2,121 Conditional Puts - Death of holder 61760ARSO 0.18 11/08/18 2.467 $245,000 $255,662 $10,662 CELTIC BK SALT LAKE CITY UTAH CD 245 3.500 11/30/23 NR NR 1.23% 0.07 $100.00 3.500 $245,000 100.12 $141 Callable 08/19@100 - Conditional Puts - Dea 15118RQF7 0.00 11/30/18 1.774 $245,000 $245,289 $289 MERRICK BK SOUTH JORDAN UTAH CD 245 3.600 12/07/23 NR NR 1.24% 0.34 $100.00 3.600 $245,000 100.60 $701 Callable 12/19@100 - Conditional Puts - Dea 59013J5R6 0.00 12/07/18 1.833 $245,000 $246,465 $1,465 LIVE OAK BANKING COMPANY WILMINGT CD 245 2.500 12/13/23 NR NR 1.23% 4.12 $100.00 2.500 $245,000 100.40 $67 Conditional Puts - Death of holder 538036CZ5 0.18 12/13/17 2.404 $245,000 $245,968 $968 BANK HAPOALIM B M NEW YORK CD 245 3.200 01/23/24 NR NR 1.27% 4.15 $100.00 3.200 $245,000 103.35 $279 Conditional Puts - Death of holder - Restrict 06251AV80 0.20 01/23/19 2.406 $245,000 $253,195 $8,195 FIRST NATIONAL BANK/DAMA CD 245 3.250 02/14/24 NR NR 1.24% 0.52 $100.00 3.250 $245,000 100.73 $480 Callable 02/20@100 - Conditional Puts - Dea 32117BCS5 0.00 02/14/19 1.863 $245,000 $246,786 $1,786 COMENITY CAP BK UTAH CD 245 3.100 02/15/24 NR NR 1.26% 4.22 $100.00 3.100 $245,000 102.96 $437 Conditional Puts - Death of holder - Restrict 20033AP91 0.19 02/15/19 2.411 $245,000 $252,247 $7,247 UBS BK USA SALT LAKE CITY UT CD 245 2.900 04/03/24 NR NR 1.25% 4.36 $100.00 2.900 $245,000 102.13 $39 Conditional Puts - Death of holder 90348JJQ4 0.20 04/03/19 2.416 $245,000 $250,226 $5,226 SILVERGATE BK LA JOLLA CALIF CD 245 2.950 04/08/24 NR NR 1.23% 0.17 $100.00 2.950 $245,000 100.20 $554 Callable 10/19@100 - Conditional Puts - Dea 828373FL9 0.00 04/08/19 1.829 $245,000 $245,480 $480 SEATTLE BK WASH CD 245 2.700 05/30/24 NR NR 1.23% 0.32 $100.00 2.700 $245,000 100.23 $1,214 Callable 11/19@100 - Conditional Puts - Dea 81258PJM6 0.00 05/30/19 1.971 $245,000 $245,561 $561 CRESCOM BK MYRTLE BEACH S C CD 245 2.650 06/06/24 NR NR 1.23% 0.09 $100.00 2.650 $245,000 100.07 $534 Callable 09/19@100 - Conditional Puts - Dea 225862EC1 0.00 06/06/19 1.839 $245,000 $245,174 $174 JONESBORO STATE BANK CD 245 2.700 06/07/24 NR NR 1.23% 0.34 $100.00 2.700 $245,000 100.27 $526 Callable 12/19@100 - Conditional Puts - Dea 4804OPESO 0.00 06/07/19 1.902 $245,000 $245,662 $662 COMMERCE CALIF CMNTY DEV COMMN S Muni -Taxable CA 500 3.000 08/01/24 AA 2.56% 4.62 $105.32 2.200 $526,595 102.28 $167 DID - TAXABLE - Material Events -AGMC, in 20056UAV6 AGMC 0.25 05/09/17 2.511 $518,800 $511,385 ($7,415) CONNECTICUT ST TAXABLE GO BDS Muni -Taxable CT 570 2.400 08/15/24 Al A 2.84% 4.65 $99.81 2.440 $568,906 99.51 $6,460 TAXABLE -Material Events 20772J3J9 0.25 07/11/19 2.504 $568,906 $567,224 ($1,682) NEW YORK N Y CITY TRANSITIONAL FIN A Muni -Taxable NY 500 2.600 11/01/24 Aa1 AAA 2.53% 3.07 $97.35 2.998 $486,750 101.12 $3,394 Callable 11/22@100 -TAXABLE -Material Ev 64971QJ38 0.11 05/09/17 2.239 $486,750 $505,595 $18,845 HSBC BANK USA, NATIONAL ASSOCIATIO CD 240 2.250 03/11/25 NR NR 1.20% 0.59 $100.00 2.249 $240,000 99.99 $2,175 Callable 03/20@100 - Multi -Step Coupon - Co 40434ASB6 0.01 05/09/17 2.258 $240,000 $239,983 ($17) Please see the last page of this report for detail. Page 43 of 46 EDA Board Meeting Main Conference Room — Enterprise Center 11:30 AM Wednesday, July 31st, 2019 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager Call to Order Meeting called to order at 11:34 AM. II. Approve Agenda III. Review Minutes a. June 19t" Finance Team meeting: M/S/P: Cannon, Stearns to approve the minutes as written Economic Development Authority Financial Summary as of June 2019 Operations Cash Available $145,853 Reserved $56,736 Unreserved $88,655 Economic Development Loan Fund Cash Available $138,027 Redline Systems Balance $8,348 Ashwill Industries Balance $8,348 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise Center) $292,146 Downtown Revolving Loan Fund Cash Available $559,937 Loans Receivable $366,089 Capital Assets $201,329 Total Assets $1,120,370 MIF Loan Fund Cash Available $2,918 MOXY Loan Receivable $17,382 Enterprise Center Fund Cash Available $24,500 SHOPKO TIF District (TIF 4-5) Cash Available $148,250 Interfund Loans Receivable $478,307 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $311,459 Passed unanimously. b. June 26t" EDA Board Meeting M/S/P: Christensen, Stearns to approve the minutes as written. Passed unanimously IV. Review of EDA Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) M/S/P: Cannon, Czmowski to approve the financial report as presented. Passed unanimously. V. Director's Report A Marketing Plan B Business Recruitment / Expansions C Uponor Street Project D DALADO Property E Enterprise Center F Cenex Site Redevelopment G Clinic Site Redevelopment H Warrior Mfg. Expansion Ady Award Facebook updates = 6 Twitter activity = 6 Website updates = 0 Social media has 314 likes on Facebook and 87 followers on Twitter. Staff updated the board on recent contacts and conversations. Project underway, completion is expected before Labor Day. Purchase agreement fell through. Currently no other prospects. Monument sign is in, e2 electrical came and fixed light fixtures. Staff working on FEMA grant. Everything has been approved, project is ready to go. Staff went to Milwaukee for Mid -America Conference and received a trophy and a page in Ady Advantage magazine on TigerPath. VI. Consider Zephyr Wind Services Loan $100,000 ■ Reviewed results of Zephyr Credit Check ■ Finance Team recommended approval with stipulations in regards to more information. That information has been obtained but not yet shared with the Finance Team. M/S/P: Stearns, Vanderheiden to approve the equipment loan of $100,000 for 7 years at 4% annual interest with the condition that the Finance team gives final approval. Mike Cannon abstained. Passed unanimously. VII. Consider Adjustment to Sign & Awning Grant Language ■ Staff noted it's often difficult to obtain two quotes for project. ■ Language proposed: At its sole discretion and on a case -by -case basis, the EDA Board may waive the two -bid requirement. M/S/P: Czmowski, Cannon, to approve language adjustment for Sign & Awning grant. Passed unanimously. Vill. Consider EDA Levy Request $189,133 Discussion of requesting he maximum levy permitted by state statute. The amount of $189,133 represents a 3.7% increase over last year's amount. M/S/P: Vanderheiden, Stearns to approve an EDA Levy request of $189,133. Passed unanimously. IX. Consider obtaining appraisals for clinic site houses Robinson Appraisals $2500 ($500 ea.) Sorenson Appraisals $2000 ($400 ea.) $2,000 ■ At the point in the FEMA grant application where appraisals are needed. ■ Funds would come from the SHOPKO TIF and would be reimbursable from future tax increment proceeds. M/S/P: Christensen, Cannon to approve all five house appraisals for FEMA grant. Passed unanimously. X. Grant & Loan Program Applications Sign & Awning Grant Program Greener Pastures Natural Food Co-op —Alycia Gruenhagen $1,000 8Main StN M/S/P: Vanderheiden, Czmowski to approve the grant application. Passed unanimously. XI. Other Business — None. XII. Set Next Meeting — 11:30 AM Wednesday, August 28th, 2019 XIII. Adjourn Meeting adjourned at 12:26 pm. M/S/P: Czmowski, Christensen to adjourn the meeting. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager