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PC Packet 07.16.19 AGENDA HUTCHINSON PLANNING COMMISSION Tuesday, July 16, 2019 5:30 p.m. 1.CALL TO ORDER 5:30 P.M. 2. PLEDGE OF ALLEGIANCE 3.CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED JUNE 18, 2019 4. PUBLIC HEARINGS A. CONSIDERATION OF A PRELIMINARY AND FINAL PLAT FOR WHITE HAWK VILLAGE SECOND ADDITON. B. CONSIDERATION OF A REZONE OF PROPERTIES LOCATED AT 477 AND 479 HWY 7 E AND A PRELIMINARY AND FINAL PLAT FOR COOP SUBDIVISION. 5. NEW BUSINESS A. NONE 6. UNFINISHED BUSINESS 7. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS 8. ADJOURNMENT MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 18, 2019 5:30 p.m. 1.CALL TO ORDER 5:30P.M. The June 18, 2019 Planning Commission meeting was called to order by Vice ChairWick at 5:30 p.m. Members in bold were present Vice Chair Wick, Commissioner Lofdahl, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta,Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. OATH OF OFFICE A. John Lofdahl 4. ELECTION OF OFFICERS Brad Wick was nominated and voted in for the position of Chair John Lofdahlwas nominated and voted in for the position of Vice Chair 5. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED APRIL 16, 2019. Motion by Commissioner Hantge. Second by Commissioner Garberg. Motion approved. Motion to Approve – Motion to Reject 6. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A USED CAR SALES AND AUTOMOTIVE REPAIR SHOP LOCATED AT 1130 HWY 7 E. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. There was discussion on the paved area on the lot and that part of the property is in City limits and part is out.Staff does not feel it necessary to have all the property converted to an improved surface, only the sales and parking areas. Minutes Hutchinson Planning Commission June 18, 2019 Page 2 Motion by Commissioner Lofdahl, second by Commissioner Hantge to close hearing at 5:46 p.m. Motion by Commissioner Garberg to approve with 3 staff recommendations. Second by Commissioner Sebesta. Motion approved. Item will be on City Council consent agenda on 06/25/2019. Motion to close hearing – Motion to approve with staff recommendations – Motion to reject B. CONSIDERATION OF A FINAL PLAT FOR CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Motion by Commissioner Sebesta, second by Commissioner Lofdahlto close hearing at 5:50 p.m. Motion by Commissioner Sebesta to approve with 2 staff recommendations. Second by Commissioner Hantge. Motion approved. Item will be on City Council consent agenda on 06/25/2019. Motion to close hearing – Motion to approve with staff recommendations – Motion to reject 7. NEW BUSINESS A. CONSIDERATION OF A SITE PLAN APPROVAL FOR ADDITION TO TH EXISTING BUILDING LOCATED AT 1145 5 AVE SE Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Andy Larson (Larson Building) – answered questions regarding the loading docks and traffic flow. There was discussion regarding the access points as to what is existing and which ones are entrance and exit only. There may be a need for signage and a gate for th the exit only access on 5 Ave if it is kept. Steven T (Warrior Manufacturing) – spoke about the frequency of the different loading docks. The dock on the south side of the building will be used minimally (at the most 5 times/week) Motion by Commissioner Lofdahl to approve with 10 staff recommendations (amending recommendation number 5 to allow 3 access points and having the middle access point using signage, a gate, limiting the number of trucks to 10 per Minutes Hutchinson Planning Commission June 18, 2019 Page 3 week and be exit only). Second by Commissioner Hantge. Motion approved. Item will be on City Council agenda on 06/25/2019. Motion to close hearing – Motion to approve with staff recommendations – Motion to reject B. DISCUSSION REGARDING SHORT TERM RENTAL UNITS Discussion regarding the need in our community. Questions asked if this is an issue in our community and if we have had complaints. There have not been any issues or complaints. VRBO and AIRBNB would require a rental license/certificate to comply with City Ordinance. 8. UNFINISHED BUSINESS 9. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS – we are anticipating a July meeting. 10. ADJOURNMENT Motion by Commissioner Hantge,Second by Commissioner Lofdahl to adjourn at 6:36 p.m. DIRECTORS REPORT –PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: July 11, 2019 for July 16, 2019, Planning Commission Meeting Application: CONSIDERATION OF PRELIMNARY AND FINAL PLAT WHITE HAWK VILLAGE SECOND ADDITION Applicant: Bonneville Land & Cattle, LLC PRELIMINARY AND FINAL PLAT WHITE HAWK VILLAGE SECOND ADDITION Brief Description The applicant has submitted a preliminary and final plat and rezoning for White Hawk Village Second Addition, which was previously part of the White Hawk Village Plat. The preliminary and final plat consists of 8 lots. This area was previously platted as an outlot to be considered for future development as part of the White Hawk Village Plat. Preliminary and Final Plat White Hawk Village Second Addition Planning Commission – 7-16-19 Page 2 GENERAL INFORMATION Existing Zoning: R-3 Medium High Density Residential District Property Location: 1178 Blackhawk Dr. SW. Outlot A White Hawk Village Lot Size: 1.73 Acres Existing Land Use: Vacant/Undeveloped Property Adjacent Land Use: Residential Adjacent Zoning: R-3 and R-2 Residential Comprehensive Plan: Medium Density Residential Neighborhood Zoning History: Property was originally platted in early 2000s. It was replatted as an outlot in 2014. Applicable Regulations: City Code of Ordinances Sections 153.35 – 153.51 Transportation: The property is proposed to be accessed off the private street Whiteowl Trail SW. Analysis: Staff reviewed this item at its July 10, 2019 Planning Staff meeting. At this meeting staff, felt that a full grading plan and utility plan are needed to do a complete analysis on this proposal. The submitted Plat documents did not include this information. All plats require a full grading and utility plan be submitted with the plat application. It should be noted that when White Hawk Village was replatted, staff did not require a full grading and utility plan and worked off individual lot surveys when building permits were applied for. This approach proved to be inefficient and there were some grading issues with steep slope driveways and sidewalk grades that were not ideal. Additionally, the area proposed for development is very flat and staff feels it is in everyone’s best interest that a full grading plan and utility plan be prepared by a Civil Engineer. Staff is recommending denial of the Plat at this time for the reasons stated above. Please note that Staff has also given the applicant the opportunity to withdraw the application at resubmit with the requested grading and utility plan. If the application is withdrawn this item will be removed from the agenda. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Preliminary and Final Plat White Hawk Village Second Addition Planning Commission – 7-16-19 Page 3 Recommendation: Staff recommends denialof the preliminary and final plats for the reasons stated below. 1. A grading plan and utility plan were not submitted with the Plat application as required by City Code. DIRECTORS REPORT –PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: July 11, 2019 for July 16, 2019, Planning Commission Meeting Application: CONSIDERATION OF PRELIMNARY AND FINAL PLAT AND REZONING OF COOP SUBDIVISION Applicant: DeLado, LLC PRELIMINARY AND FINAL PLAT AND REZONING OF COOP SUBDIVISION Brief Description The applicant has submitted a preliminary and final plat and rezoning for the Coop Subdivision, which was previously part of the Hutchinson Industrial Corporation Plat. The preliminary and final plat consists of one lot. The purpose of the plat is to combine several lots into one lot and have frontage and an access to the Highway 7 Service Road. The rezoning is just for a small portion of the property near the service road that had been zoned R-2. Preliminary and Final Plat/Rezoning Coop Subdivision Planning Commission – 7-16-19 Page 2 GENERAL INFORMATION Existing Zoning: I-1 for vast majority. R-2 for small area near service road. Property Location: 477, 479, 481, 483 Hwy 7 East Lot Size: 3.25 Acres Existing Land Use: Storage/warehouse buildings Adjacent Land Use: Industrial to North and West. Residential to South and East. Adjacent Zoning: R-2 Medium Density Residential to South and East. I-1 Light Industrial District to North and West. Comprehensive Plan: Mixed Use Zoning History: Property had been leased by HTI for many years. Most recently was used as HTI Fab Shop and for boat/RV storage. Applicable Regulations: City Code of Ordinances Sections 153.35 – 153.51 and 154.173 Transportation: The property is proposed to be accessed off the Highway 7 Service Road to the south of the property. Analysis: The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning ordinances. Lot Arrangement: The proposed Coop Subdivision preliminary plat contains 1 block and 1 lot. The lot is 3.25 acres in size. The purpose of the plat is to combine all of the existing lots into one lot and have a dedicated access off the Highway 7 Service Road. Streets and Access: This property has historically been accessed through a narrow easement from the Highway 7 Service Road or from the HTI property to the north. Since HTI is no longer leasing the property,a more permanent solution for access is required. The applicant owns enough property to the south of the buildings, adjacent to the residential properties to construct a more permanent driveway/access point. The new driveway access is proposed to be located between the residential properties at 475 and 485 Hwy 7 East. The applicant will be responsible for all of the access improvements completed for the Highway 7 Service Road that are within the public right-of-way, as well as the improvements made to their site. The applicant is required to submit detailed engineering plans to the City for any improvements made within the public right-of-way, as well as the improvements on private property. Preliminary and Final Plat/Rezoning Coop Subdivision Planning Commission – 7-16-19 Page 3 Utilities and Easements The site is served with water and sewer utilities that come in from the east off East Highland Park Drive NE. It should be noted that the utilities from the street to the building are considered a service and are the responsibility of the property owner. The building that is located on the 479 Hwy 7 East parcel is currently served with water and sewer service. The large warehouse to the north located on 481 Hwy 7 East currently does not have utilities connected and either does the smaller building in the northeast corner of the property. Any utility connections to these buildings would be the responsibility of the propertyowner. Storm drainage also needs to be accounted for within this plat and as the property changes. Drainage in this area generally goes south and any future improvements should ensure the drainage can get to the catch basin/drainage system within the Highway 7 service road. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Rezoning: The southern thin strip of property approximately 32 feet wide that fronts the Highway 7 Service Road that is zoned R-2. A portion of this strip has been historically used for access through the combination of an easement and the property owners land. The applicant has is asking for a rezoning of this property to I-1 since it will serve as the driveway/access point of the development. Staff has no concerns with the rezoning. Recommendation: Staff recommends approval of the preliminary and final plats and rezoning subject to the following conditions. 1. Formal civil engineering plans need to be submitted to the City for review and approval of improvements within the public right-of-way and on private property. 2. Drainage must go south into the drainage system on the Highway 7 Service Road. 3. All utilities located on-site are considered private and are the responsibility of the property owner. 4. Applicant should ensure all utility services are contained within an easement. 5. The final plat shall be recorded at the McLeod County Recorder’s Office within 270 days of approval. 6. Building permits will not be issued until the plat is recorded.