07-09-2019 CCM Workshop (2018 Audit)HUTCHINSON CITY COUNCIL
REVIEW OF 2018 FINANCIAL REPORT WORKSHOP
MINUTES
TUESDAY, JULY 9, 2019, AT 4:30 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:30 p.m. Members present included Mary
Christensen, Steve Cook, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich,
City Administrator, and Andy Reid, Finance Director.
REVIEW OF 2018 FINANCIAL REPORT
2. 2018 Financial Report
Andy Reid, Finance Director, introduced Layne Kockelman and Andy Berg of Abdo, Eick &
Meyers who presented the City's 2018 audited financial report. Mr. Reid noted that a copy of the
audit report is on the City's web site, at the City Center office and at the public library.
Andy Berg presented before the Council. Mr. Berg explained that the auditing firm completes an
audit opinion which includes a testing of Minnesota legal compliance, internal controls over
financial reporting and other law provisions, regulations, contracts and grant agreements. The
audit opinion is clean and there were no findings. Council Member Cook asked if auditing firms
review internal controls in other forms other than auditing. Mr. Berg noted that auditors can and
do conduct reviews of internal controls separate and apart from an audit review. Mr. Kockleman
noted that specific to Hutchinson, internal controls were reviewed related to off -site cash,
especially with the new aquatic center.
Layne Kockelman presented before the Council. Mr. Kockelman reviewed general fund
balances. The general fund has a very healthy cash reserve. He also reviewed the make up of the
general fund budget to actual which had an increase of almost $500,000 mainly due to
expenditures coming in under budget. Mr. Kockelman also reviewed the capital projects fund
balances, special revenue fund balances, and debt service funds. Mr. Kockelman also reviewed
the cash flows from operations and cash balances in the water fund, wastewater fund, composting
fund, public utilities commission fund, storm water fund, and the liquor fund. Mr. Kockelman
reviewed cash and investments balances by fund type. All funds have healthy cash balances. Mr.
Kockelman reviewed comparisons of key ratios with other class three cities and other cities in
McLeod County related to tax rates, taxes per capita, debt per capita, debt services expenditures
as a percentage, current expenditures per capita, capital expenditures per capita, revenues by
source per capita, and expenditures by program per capita.
Morgan Baum asked about the liquor fund and noted that every year the liquor fund transfers
$500,000 per year. Ms. Baum asked how that transfer might be effected if liquor starts being sold
in grocery stores and the liquor fund doesn't have as much to transfer. Mr. Jaunich explained that
basically the transfer amount would be reduced to the general fund.
3. Adjournment
Motion by Czmowski, second by Christensen, to adjourn the workshop at 5:10 p.m. Motion
carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator