06-25-2019 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JUNE 25, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfirom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that he would like to add an agenda item for the Council to
consider approving a letter of support for the US Highway 212 Freight Mobility and Safety Project.
This item will be added as 9.5.
Motion by Christensen, second by Cook, to approve the agenda with the item added as noted.
Motion carried unanimously.
2. INVOCATION — Living Water Fellowship
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or stafj)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Mayor Forcier congratulated Council Member Chad Czmowski as the Vice Commodore for the
Hutchinson Jaycee Water Carnival.
(a) Resolution No. 15066 — Resolution Accepting $30,000 Cash Donation from VFW Post 906 for
baseball field and shelter improvements at VFW Park
Pete Stoltenow, VFW Commander, presented a $30,000 check to City Administrator Matt
Jaunich for improvements to VFW Park. Commander Stoltenow also noted that the alley that
runs to the west of their building has maintenance issues and asked that city staff come look at it
and possibly consider paving it.
Dolf Moon, PRCE Director, presented before the Council. Mr. Moon explained that the donation
from VFW will pay for a new backstop, bench area for ballplayers and a canopied area for
spectators. The Council was very appreciative of the donation.
Motion by Sebesta, second by Czmowksi, to approve Resolution No. 15066. Motion carried
unanimously.
(b) Resolution No. 15072 - Resolution Accepting Donation of Property From Hutchinson Huskies
Baseball Association (new home plate and pitcher's mound)
CITY COUNCIL MINUTES June 25, 2019
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the
Hutchinson Huskies Baseball Association has donated funds to replace home plate and the
pitcher's mound at VMF Baseball field.
Motion by Christensen, second by Cook, to approve Resolution No. and 15072. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under S minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Workshop of June 11, 2019
(b) Regular Meeting of June 11, 2019
Motion by Czmowski, second by Cook, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Short -Term Gambling License to Voiture 414 at VFW
Post 906 on November 19, 2019
(b) Consideration for Approval of Pavement Repairs
(c) Consideration for Approval of Change Order No. 1 — Letting No. 5, Project No. 18-05 (South
Central Drainage Area Phase 1)
(d) Consideration for Approval of Authorizing Crow River Winery to Dispense Liquor at Historic
Hutchinson Event at the Depot on August 20, 2019
(e) Consideration for Approval of Resolution No. 15070 — Final Plat for City of Hutchinson Street
Right of Way Plat No. 14 with Favorable Planning Commission Recommendation
(f) Consideration for Approval of Resolution No. 15071 - Conditional Use Permit for a Used Car
Sales and Automotive Repair Shop Located at 1130 Hwy 7 East with Favorable Planning
Commission Recommendation
(g) Consideration for Approval of Resolution No. 15073 - Site Plan for an Addition to Warrior
Manufacturing, Located at 1145 5 h Avenue SE with Favorable Planning Commission
Recommendation
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CITY COUNCIL MINUTES June 25, 2019
(h) Consideration for Approval of the Purchase of Walking Floor Semi Trailers
(i) Consideration for Approval of Resolution 15074 - Accepting Grant Disbursement of Funds
0) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod County
Fair Association on August 14, 2019, and a Temporary Liquor License to McLeod County Fair
Association from August 15 — 18, 2019
(k) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic
Church on September 8, 2019
(1) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic
Church on September 7 & 8, 2019
(m) Claims, Appropriations and Contract Payments
Item 7(i) was pulled for separate discussion
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of
Item 7(i). Motion carried unanimously.
7(i) — Council Member Cook asked where this reimbursement will be going. Mr. Jaunich noted
that most likely the funds will go into the capital improvements fund and the Council will
designate a specific use for the funds at a later date.
Motion by Cook, second by Czmowski, to approve Item 7(i). Motion carried unanimously
PUBLIC HEARINGS — 6:00 P.M.
8. CONSIDERATION OF COMMENTS AND INPUT ON THE STORM WATER POLLUTION
PREVENTION PLAN FOR THE CITY OF HUTCHINSON
John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr.
Paulson provided an annual update on the City's Storm Water Pollution Prevention Plan. A
component of the program includes public education and outreach which includes web updates,
brochure, sale of rain barrels, storm drain marking, Crow River cleanup, volunteer trash pick-up
events, Arbor Day events and signage/educational displays. Another component of the program is
illicit discharge detection and elimination which includes stormwater system map updates, responding
to complaints, stormwater inspection program, staff training and distribution of educational materials
to the public. A third component of the program is construction site stormwater runoff control which
includes performing site inspections on projects, stormwater design review incorporated into the
development review process, and responding to complaints/input/reports of illicit discharges. Issues
related to construction site stormwater runoff control include inlet protection missing, perimeter
protection needing maintenance, site and/or stockpiles need stabilizing, dewatering sediment laden
water without BMP and sediment tracking onto the street. A fourth component of the program is
Post -Construction Stormwater Management. This includes updating stormwater system map with
new stormwater treatment measures and staff is currently implementing operation and maintenance
process for best management practices. The last component of the program is pollution
prevention/good housekeeping which include conducting staff training, street sweeping program, leaf
pickup program, stormwater system controls inspections and follow-up inspections and repairs to
infrastructures in need of maintenance.
Mr. Paulson spoke about items of interest for his area such as the South Fork Crow River TMDL is
CITY COUNCIL MINUTES June 25, 2019
pending approval, upcoming pond cleanout projects, lake/river basin nutrient trading potential,
ongoing MS4 activities, pond surveying and seeking/evaluating funding sources for basin sediment
management options.
Motion by Czmowski, second by Sebesta, to close public hearing. Motion carried unanimously.
Motion by Cook, second by Czmowski, to approve MS4 annual report. Motion carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY RESOLUTION NO. 15069 — RESOLUTION COMMITTING COMMUNITY
IMPROVEMENT FUND BALANCE OF $500,000 FOR A LAKES AND RIVER BASIN
RESTORATION PROJECT
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that at the last
Council meeting it was requested to commit $500,000 of Community Improvement fund balance for a
future Lakes and River Basin Restoration project.
Motion by Czmowski, second by Christensen, to approve Resolution No. 15069. Motion carried
unanimously.
9B. APPROVE/DENY LETTER OF SUPPORT FOR US HIGHWAY 212 FREIGHT MOBILITY AND
SAFETY PROJECT
Matt Jaunich explained this letter of support is for the US Highway 212 Freight Mobility and Safety
Project for consideration of federal financial assistance under the Better Utilizing Investments to
Leverage Development Transportation Discretionary Grants Program. This project expands 10 miles
of US Hwy 212 in Carver County from a two-lane undivided rural highway to a four -lane divided
expressway facility extending from Norwood Young America to the City of Carver and the City of
Chaska.
Council Member Cook explained that Carver County is working on getting a grant for infrastructure.
This BUILD grant allows for additional funds for improvements to Hwy 212.
Motion by Czmowski, second by Sebesta, to approve letter of support. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for May 2019
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 21, 2019
(c) Planning Commission Minutes from April 16, 2019
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CITY COUNCIL MINUTES June 25, 2019
MISCELLANEOUS
11. STAFF UPDATES
Kent Exner — Mr. Exner that final completion of 2018 projects has been done — Linden pond, Century
Avenue, Northwoods/Spruce Street. He also noted that the 5d' Avenue roadway by 3M entrance/VMF
entrance should be open this Friday. Bid openings on South Grade Road and WTP reverse osmosis
membranes will be held July 3rd. TheTDK/Uponor roadway will begin the week of July 81'. Mr. Exner
also noted that the MnDOT has discovered that the TH15/1\4ain Street project has bad petroleum -based
soils and groundwater and options will need to be considered for pipework and the like which most
likely will bring additional costs to the City for the project
Matt Jaunich — Mr. Jaunich noted that no bids were received for rec center roof project. The feedback
staff received from contractors was that the window of time to complete the project was too short. Staff
will relook at how to proceed and if/when to rebid the project. Council Member Cook suggested really
looking at the facility plan and the Parks Master Plan to see what the best project would be. Perhaps
look at the best fix to get through the next five years. Mr. Jaunich also noted that the citizen survey
should be going out mid -end of July.
12. COUNCIL/MAYOR UPDATE
Chad Czmowski — Council Member Czmowski noted that the trail cracks were filled on South Grade
Road in front of Middle School and it looks great and rides great.
Mary Christensen — Council Member Christensen applauded the Hutchinson Jaycees on the
outstanding Water Carnival held last week.
Steve Cook — Council Member Cook provided an update on the pillar project. He explained that the
artists have been selected for the trees and the side panels now the grant application has to be
submitted.
Gary Forcier — Mayor Forcier noted that Don DeMeyer has resigned from the PRCE Board and
Mark Lansink has expressed interest in serving on the board. Mayor Forcier intends to appoint Mr.
Lansink to the PRCE Board at the next meeting.
Dave Sebesta — Council Member Sebesta noted that the eagle at Veterans' Memorial Park has been
installed and it looks great.
ADJOURNMENT
Motion by Czmowski, second by Sebesta, to adjourn at 6:50 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator